Board Of Supervisors — Tuesday, September 20, 2016
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1Consideration of Approval of Contract Change Order No. 1. for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03, for an increase of $4,025 and a new contract amount of $728,407; and authorize Chair to sign.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Thickness of wingwalls needs to be increased to 1'-3" from the standard 1'-0" in order to allow proper installation of the Oregon 2-Tube bridge railing as specified. CCO 1 provides for the cost of additional concrete and reinforcing steel at contract unit prices. This change resulted in an increase of $4,025.00 to the original contract amount of $724,382.00 for a new contract amount of $728,407.00.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $4,025.00 and a revised contract amount of $728,407.00.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 4,025.00
Amount Budgeted: 728,407
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $4,025.00 and a revised contract amount of $728,407.00.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 19, 2016
SUBJECT: Approval of Contract Change Order No. 1. for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03.
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
Thickness of wingwalls needs to be increased to 1'-3" from the standard 1'-0" in order to allow proper installation of the Oregon 2-Tube bridge railing as specified. CCO 1 provides for the cost of additional concrete and reinforcing steel at contract unit prices. This change resulted in an increase of $4,025.00 to the original contract amount of $724,382.00 for a new contract amount of $728,407.00.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $4,025.00 and a revised contract amount of $728,407.00.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 4,025.00
Amount Budgeted: 728,407
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of CCO 1 and that the Board authorize the Chair to execute said CCO for an increase of $4,025.00 and a revised contract amount of $728,407.00.
On motion of Supervisor Comstock, and by vote of the Board, approved Contract Change Order No. 1. for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03, for an increase of $4,025 and a new contract amount of $728,407. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Adopt Resolution Approving Agreement No. 16-0340-SF with the State of California, Department of Food and Agriculture and Authorizing Execution of the of the Pierce’s Disease/GWSS Agreement for reimbursement for trapping, nursery inspection, crop inspection and high risk neighborhood inspections in the amount of $35,049.66 for fiscal years 2016-2018.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to ask your Board to adopt the attached resolution approving an agreement with the California Department of Food and Agriculture for trapping and detection of the Glassy-winged Sharpshooter (GWSS) in Lake County from July 1, 2016 through June 30, 2018. The agreement amount is $35,049.66, which is the same amount for FY 14/15 and FY 15/16.
This is a joint federal (USDA), state (CDFA) and county program which can detect early infestations of GWSS. The USDA provides some of the funding for the state, the state then distributes a portion of these funds to the counties. There is also a wine grape industry assessment which funds this program. The counties are responsible for implementing the program.
The program begins on May 1st and ends on October 31st. There are 108 traps in Lake County and they must be checked and serviced bi-monthly. Lake County employs two Extra Help Insect Trappers to deploy/check the traps and the state supervises the counties. Although there have been no detections during my tenure as Agricultural Commissioner/Sealer, there was a detection with delimitation steps in 2000, in the Middletown area.
This program is critical to Lake County's wine grape industry. GWSS infects wine grape plants with Pierce's Disease. This bacterial disease is fatal to grape vines within five years of infection.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Agreement No. 16-0340-SF with the State of California, Department of Food and Agriculture and Authorizing Execution of the of the Pierce's Disease/GWSS Agreement for reimbursement for trapping, nursery inspection, crop inspection and high risk neighborhood inspections in the amount of $ 35,049.66 for fiscal years 2016-2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: September 20, 2016
SUBJECT: Adopt Resolution Approving Agreement No. 16-0340-SF with the State of California, Department of Food and Agriculture and Authorizing Execution of the of the Pierce's Disease/GWSS Agreement for reimbursement for trapping, nursery inspection, crop inspection and high risk neighborhood inspections in the amount of $ 35,049.66 for fiscal years 2016-2018.
EXECUTIVE SUMMARY:
I would like to ask your Board to adopt the attached resolution approving an agreement with the California Department of Food and Agriculture for trapping and detection of the Glassy-winged Sharpshooter (GWSS) in Lake County from July 1, 2016 through June 30, 2018. The agreement amount is $35,049.66, which is the same amount for FY 14/15 and FY 15/16.
This is a joint federal (USDA), state (CDFA) and county program which can detect early infestations of GWSS. The USDA provides some of the funding for the state, the state then distributes a portion of these funds to the counties. There is also a wine grape industry assessment which funds this program. The counties are responsible for implementing the program.
The program begins on May 1st and ends on October 31st. There are 108 traps in Lake County and they must be checked and serviced bi-monthly. Lake County employs two Extra Help Insect Trappers to deploy/check the traps and the state supervises the counties. Although there have been no detections during my tenure as Agricultural Commissioner/Sealer, there was a detection with delimitation steps in 2000, in the Middletown area.
This program is critical to Lake County's wine grape industry. GWSS infects wine grape plants with Pierce's Disease. This bacterial disease is fatal to grape vines within five years of infection.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Agreement No. 16-0340-SF with the State of California, Department of Food and Agriculture and Authorizing Execution of the of the Pierce's Disease/GWSS Agreement for reimbursement for trapping, nursery inspection, crop inspection and high risk neighborhood inspections in the amount of $ 35,049.66 for fiscal years 2016-2018.
7.2(a) Waive the formal bidding process, Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and St. Helena Hospital for the Fiscal Year 2016-17 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: St. Helena has two facilities: St. Helena Hospital and St. Helena Center for Behavioral Health. Both facilities provide Psychiatric Inpatient Hospital Services and Professional Services associated with Acute Hospitalizations to clients referred by Lake County Behavioral Health.
We are requesting to waive the formal bidding process, Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had a successful ongoing working relationship with St. Helena, we would like to continue this working relationship moving forward.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $100,000
Amount Budgeted: $250,000
Unobligated Funds Available: $100,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Hospitalizations and Professional Services for Fiscal Year 2016-17 is $250,000. Lake County Behavioral Health is requesting the approval of the Agreement with St. Helena Hospital for Fiscal Year 2016-17 for a contract maximum of $100,000. This contract is funded by Realignment for Acute Hospitalizations and funded by Medi-Cal for Professional Services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and St. Helena Hospital for the Fiscal Year 2016-17 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 20, 2016
SUBJECT: Agreement between the County of Lake and St. Helena Hospital for Acute Inpatient Hospital Services and Professional Services Associated with Acute Hospitalizations for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and St. Helena for Acute Inpatient Hospital Services and Professional Services associated with Acute Hospitalizations for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: St. Helena has two facilities: St. Helena Hospital and St. Helena Center for Behavioral Health. Both facilities provide Psychiatric Inpatient Hospital Services and Professional Services associated with Acute Hospitalizations to clients referred by Lake County Behavioral Health.
We are requesting to waive the formal bidding process, Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had a successful ongoing working relationship with St. Helena, we would like to continue this working relationship moving forward.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $100,000
Amount Budgeted: $250,000
Unobligated Funds Available: $100,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Hospitalizations and Professional Services for Fiscal Year 2016-17 is $250,000. Lake County Behavioral Health is requesting the approval of the Agreement with St. Helena Hospital for Fiscal Year 2016-17 for a contract maximum of $100,000. This contract is funded by Realignment for Acute Hospitalizations and funded by Medi-Cal for Professional Services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and St. Helena Hospital for the Fiscal Year 2016-17 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
7.3Approve Minutes from the Board of Supervisors meetings held on August 16, 2016, August 23, 2016 and August 30, 2016
Minutes
passed on consent
7.4Adopt Resolution Approving the Application and Certification Statement for the State Department of Health Care Services, CMS Branch's California Children's Services (CCS) Administration Plan Renewal Grant for FY 2016-2017 and authorize the Chair to Sign Said Certification Statement
Resolution
passed on consent
7.5Adopt Resolution Approving the Application and Certification Statement for the State Department of Health Services, CMS Branch's Child Health and Disability Prevention Program (CHDP) and Health Care Program for Children in Foster Care (HCPCFP) Renewal Grant for FY 2016/2017 and Authorize the Chair to Sign Said Certification Statement
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations. It carries out community activities which include planning, evaluation and monitoring, case management to link clients with medical care, providing health education materials, quality assurance and client support services such as assistance with transportation and medical, dental, and mental health appointment scheduling. The CHDP Program is also responsible for oversight of the Health Care Program for Children in Foster Care (HCPCFC).
Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing Director at the Public Health Division at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: September 20, 2016
SUBJECT: Resolution Approving the Application and Certification Statement for
the State Department of Health Services, CMS Branch's Child Health
and Disability Prevention Program (CHDP) and Health Care Program
for Children in Foster Care (HCPCFP) Renewal Grant for FY 2016/2017
and Authorize the Board Chair to Sign Said Certification Statement
EXECUTIVE SUMMARY:
The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations. It carries out community activities which include planning, evaluation and monitoring, case management to link clients with medical care, providing health education materials, quality assurance and client support services such as assistance with transportation and medical, dental, and mental health appointment scheduling. The CHDP Program is also responsible for oversight of the Health Care Program for Children in Foster Care (HCPCFC).
Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing Director at the Public Health Division at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
7.6Approve Contract between the County of Lake and People Services for Yard Maintenance for the Amount of $9,234.33 annually, terminating June 30, 2019; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
People Services has been doing yard maintenance for two Social Services facilities since September 1999. We are extending the term of our contract with them for an additional three years and adding a new facility at 14092 Lakeshore Blvd in Clearlake. This contract includes a one percent (1%) cost of living increase for fiscal year 16/17 ongoing.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $9,234.33
Additional Requested: $0
Annual Cost (if planned for future years): $9,234.33
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve and authorize the Chair to sign the Contract between the County of Lake and People Services for yard maintenance for the amount of $9,234.33 annually,
terminating June 30, 2019.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 20176
SUBJECT: Approve Contract between the County of Lake and People Services for Yard Maintenance for the Amount of $9,234.33 annually, terminating June 30, 2019; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
People Services has been doing yard maintenance for two Social Services facilities since September 1999. We are extending the term of our contract with them for an additional three years and adding a new facility at 14092 Lakeshore Blvd in Clearlake. This contract includes a one percent (1%) cost of living increase for fiscal year 16/17 ongoing.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $9,234.00
Amount Budgeted: $9,234.33
Additional Requested: $0
Annual Cost (if planned for future years): $9,234.33
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve and authorize the Chair to sign the Contract between the County of Lake and People Services for yard maintenance for the amount of $9,234.33 annually,
terminating June 30, 2019.
Thank you for your consideration.
7.7Approve Contract Between the County of Lake and Lakeport Senior Center for Health-Related Senior Support Services for the Amount of $10,618, terminating June 30, 2017; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,618.00
Amount Budgeted: $10,618.00
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lakeport Senior Center for Health-Related Senior Support Services for the amount of $10,618 terminating on June 30, 2017.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 2016
SUBJECT: Approve Contract Between the County of Lake and Lakeport Senior Center for Health-Related Senior Support Services for the Amount of $10,618 Terminating on June 30, 2017; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,618.00
Amount Budgeted: $10,618.00
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lakeport Senior Center for Health-Related Senior Support Services for the amount of $10,618 terminating on June 30, 2017.
Thank you for your consideration.
7.8Approve Contract Between the County of Lake and Live Oak Senior Center for Health-Related Senior Support Services for the Amount of $11,758, terminating June 30, 2017; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
AS your Board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $11,758.00
Amount Budgeted: $11,758.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Live Oak Senior Center for Health-Related Senior Support Services for the Amount of $11,758 Terminating on June 30, 2017; and authorize the Chair to sign.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 2016
SUBJECT: Approve Contract between the County of Lake and Live Oak Senior Center for Health-Related Senior Support Services for the Amount of $11,758 Terminating on June 30, 2017; and authorize the Chair to sign
EXECUTIVE SUMMARY:
AS your Board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $11,758.00
Amount Budgeted: $11,758.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Live Oak Senior Center for Health-Related Senior Support Services for the Amount of $11,758 Terminating on June 30, 2017; and authorize the Chair to sign.
Thank you for your consideration.
7.9Approve Contract Between the County of Lake and Highlands Senior Center for Health-Related Senior Support Services for the Amount of $18,849, terminating June 30, 2017; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $18,849.00
Amount Budgeted: $18,849.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Highlands Senior Center for Health-Related Senior Support Services for the amount of $18,849 terminating on June 30, 2017.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 2016
SUBJECT: Approve Contract Between County of Lake and Highlands Senior Center for Health-Related Senior Support Services for the Amount of $18,849 Terminating on June 30, 2017; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $18,849.00
Amount Budgeted: $18,849.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Highlands Senior Center for Health-Related Senior Support Services for the amount of $18,849 terminating on June 30, 2017.
Thank you for your consideration.
7.10Approve Contract Between the County of Lake and Middletown Senior Center for Health-Related Senior Support Services for the Amount of $8,148 terminating on June 30, 2017; and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $8,148.00
Amount Budgeted: $8,148.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Middletown Senior Center for Health-Related Senior Support Services for the amount of $8,148 terminating on June 30, 2017.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 2016
SUBJECT: Approve Contract Between County of Lake and Middletown Senior Center for Health-Related Senior Support Services for the Amount of $8,148 Terminating on June 30, 2017; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $8,148.00
Amount Budgeted: $8,148.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Middletown Senior Center for Health-Related Senior Support Services for the amount of $8,148 terminating on June 30, 2017.
Thank you for your consideration.
7.11Approve Contract Between the County of Lake and Lucerne-Alpine Senior Center for Health-Related Senior Support Services for the Amount of $10,182, terminating June 30, 2017; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,182.00
Amount Budgeted: $10,182.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lucerne-Alpine Senior Center for Health-Related Senior Support Services for the amount of $10,182 terminating on June 30, 2017.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 2016
SUBJECT: Approve Contract Between the County of Lake and Lucerne-Alpine Senior Center for Health-Related Senior Support Services for the Amount of $10,182 Terminating on June 30, 2017; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
As your board is aware, for a number of years, my department has administered your contracts with the Lake County senior centers. The funding amounts, paid for by the County General Fund, are the same as the prior year. Because the "Health-Related" nature of the services provided, my department is able to claim a portion of the contract costs, for reimbursement from the California Department of Social Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,182.00
Amount Budgeted: $10,182.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lucerne-Alpine Senior Center for Health-Related Senior Support Services for the amount of $10,182 terminating on June 30, 2017.
Thank you for your consideration.
7.12Approve Contract Between the County of Lake and Kelseyville Seniors for Services to Senior Citizens in Lake County for the Amount of $2,000, terminating June 30, 2017; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
This contract provides funding for basic operating expenses on the Kelseyville Seniors.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $2,000.00
Amount Budgeted: $2,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Kelseyville Seniors for Services to Senior Citizens in Lake County for the Amount of $2,000 terminating on June 30, 2017.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 2016
SUBJECT: Approve Contract Between the County of Lake an Kelseyville Seniors for Services to Senior Citizens in Lake County for the Amount of $2,000 Terminating on June 30, 2017; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
This contract provides funding for basic operating expenses on the Kelseyville Seniors.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $2,000.00
Amount Budgeted: $2,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Kelseyville Seniors for Services to Senior Citizens in Lake County for the Amount of $2,000 terminating on June 30, 2017.
Thank you for your consideration.
7.13Approve Contract Between the County of Lake and Senior Support Services for Services to Senior Citizens in Lake County for the Amount of $1,000, terminating June 30, 2017; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
This contract provides funding for basis operating expenses of the Senior Support Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,000.00
Amount Budgeted: $1,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Senior Support Services for Services to Senior Citizens in Lake County for the amount of $1,000.00 terminating on June 30, 2017.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: September 7, 2016
SUBJECT: Approve Contract Between County of Lake and Senior Support Services for Services to Senior Citizens in Lake County for the Amount of $1,000 Terminating on June 30, 2017; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
This contract provides funding for basis operating expenses of the Senior Support Services.
The term of all these agreements is from July 1, 2016 to June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,000.00
Amount Budgeted: $1,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The County General Fund supports the cost of these contracts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Senior Support Services for Services to Senior Citizens in Lake County for the amount of $1,000.00 terminating on June 30, 2017.
Thank you for your consideration.
7.14Authorize Special Districts Administrator to issue a purchase order to Elk Grove Auto/Winner Chevrolet in the amount of $24,633.27 under the State of California Contract for a Line 6 truck equipped as identified in Quotation # 10515.
Report
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
SD816 is a 2008 Ford F150 with over 189,000 miles on it. The vehicle was budgeted to be replaced this fiscal year and on May 31, 2016 it was involved in a single vehicle accident. Staff is currently evaluating the salvage/repair options for SD816. Quotes for the new vehicle were obtained and evaluated from multiple vendors for two types of vehicles; a full size 1/2 ton pick up truck, and a compact pick up truck. Staff reviewed the truck configurations in relation to the needed features of the vehicle and determined that the Chevrolet Silverado 1500 would best meet the needs of the department. This is in addition to it being the most economical option as well.
Staff solicited a quote from Elk Grove Auto/Winner Chevrolet of Elk Grove, CA as this vendor is identified in the State Contract. Annually, the State of California's Procurement Division complies with legal competitive bidding requirements and solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles via the State contract at the same cost as the State.
In an effort to purchase vehicles locally vehicle make and models similarly equipped are identified within the State Contract and this detailed information is delivered to our local dealership to solicit their proposal on the specified, or equivalent, vehicles. In this instance the local dealership quoted a price of $27,553.72 for a comparable vehicle, which is greater than 110% of the price quoted by Elk Grove Auto. The 110% accounts for the County's Local Vendor Preference which would provide for purchasing the product locally if the local vendor was within 110% of the low bid received. For this particular quote the local vendor quote is not within the 110% identified by ordinance and staff recommends purchasing the vehicle from Elk Grove Auto/Winner Chevrolet.
FISCAL IMPACT: __$24,633.27__Budgeted __Non-Budgeted
Estimated Cost: $24,633.27
Amount Budgeted: $32,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The quoted amount for the vehicle is within the budgeted amount and allows for the addition of department specific equipment for the truck such as a beacon, tool box, go light, radio installation, etc.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize Special Districts Administrator to issue a purchase order to Elk Grove Auto/Winner Chevrolet in the amount of $24,633.27 under the State of California Contract for a Line 6 truck equipped as identified in Quotation # 10515.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
Scott Harter, Special Districts Deputy Administrator
DATE: September 20, 2016
SUBJECT: Authorize Special Districts Administrator to issue a purchase order to Elk Grove Auto/Winner Chevrolet in the amount of $24,633.27 under the State of California Contract for a Line 6 truck equipped as identified in Quotation # 10515.
EXECUTIVE SUMMARY:
SD816 is a 2008 Ford F150 with over 189,000 miles on it. The vehicle was budgeted to be replaced this fiscal year and on May 31, 2016 it was involved in a single vehicle accident. Staff is currently evaluating the salvage/repair options for SD816. Quotes for the new vehicle were obtained and evaluated from multiple vendors for two types of vehicles; a full size 1/2 ton pick up truck, and a compact pick up truck. Staff reviewed the truck configurations in relation to the needed features of the vehicle and determined that the Chevrolet Silverado 1500 would best meet the needs of the department. This is in addition to it being the most economical option as well.
Staff solicited a quote from Elk Grove Auto/Winner Chevrolet of Elk Grove, CA as this vendor is identified in the State Contract. Annually, the State of California's Procurement Division complies with legal competitive bidding requirements and solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles via the State contract at the same cost as the State.
In an effort to purchase vehicles locally vehicle make and models similarly equipped are identified within the State Contract and this detailed information is delivered to our local dealership to solicit their proposal on the specified, or equivalent, vehicles. In this instance the local dealership quoted a price of $27,553.72 for a comparable vehicle, which is greater than 110% of the price quoted by Elk Grove Auto. The 110% accounts for the County's Local Vendor Preference which would provide for purchasing the product locally if the local vendor was within 110% of the low bid received. For this particular quote the local vendor quote is not within the 110% identified by ordinance and staff recommends purchasing the vehicle from Elk Grove Auto/Winner Chevrolet.
FISCAL IMPACT: __$24,633.27__Budgeted __Non-Budgeted
Estimated Cost: $24,633.27
Amount Budgeted: $32,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The quoted amount for the vehicle is within the budgeted amount and allows for the addition of department specific equipment for the truck such as a beacon, tool box, go light, radio installation, etc.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize Special Districts Administrator to issue a purchase order to Elk Grove Auto/Winner Chevrolet in the amount of $24,633.27 under the State of California Contract for a Line 6 truck equipped as identified in Quotation # 10515.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.14. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Joan Moss spoke.
8.29:15 A.M. - PUBLIC HEARING - (Continued from September 13, 2016) Consideration of Resolution to Vacate a Portion of a Public Utility Easement, in Glenhaven, County of Lake, State of California
Public Hearing
Adopted — Pass
Staff memo
Background
A Resolution of Intent to vacate an easement for public use in the town of Glenhaven was adopted by the Board on August 9, 2016, by Resolution #2016-127 which established a public hearing for September 13, 2016. That hearing was continued to today's hearing. All required notices were posted.
The reason for the vacation is to allow for the future development of the parcel by the property owners. The Lake County Sanitation District, Pacific Gas and Electric and the Clearlake Oaks County Water District have given their consent and have no existing utilities within the portion to be vacated. The area to be vacated includes a portion of the public utility easement offered for dedication and accepted lying within Parcel 1 as shown on the Chatoff parcel map filed January 12, 2006 in Book 38 of Parcel Maps at Pages 11 and 12.
Recommendation
Staff recommends the Board adopt the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board Adopt the Resolution to vacate a portion of a Public Utility Easement, in Glenhaven, County of Lake, State of California, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 15, 2016
SUBJECT: 9:15 a.m. Public Hearing: To vacate a portion of a Public Utility Easement, in Glenhaven, County of Lake, State of California
EXECUTIVE SUMMARY:
Background
A Resolution of Intent to vacate an easement for public use in the town of Glenhaven was adopted by the Board on August 9, 2016, by Resolution #2016-127 which established a public hearing for September 13, 2016. That hearing was continued to today's hearing. All required notices were posted.
The reason for the vacation is to allow for the future development of the parcel by the property owners. The Lake County Sanitation District, Pacific Gas and Electric and the Clearlake Oaks County Water District have given their consent and have no existing utilities within the portion to be vacated. The area to be vacated includes a portion of the public utility easement offered for dedication and accepted lying within Parcel 1 as shown on the Chatoff parcel map filed January 12, 2006 in Book 38 of Parcel Maps at Pages 11 and 12.
Recommendation
Staff recommends the Board adopt the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board Adopt the Resolution to vacate a portion of a Public Utility Easement, in Glenhaven, County of Lake, State of California, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board. Surveyor Gordon Haggitt was also present and spoke.
Chair Brown opened the public hearing. No one present wished to speak and the public hearing was closed.
8.411:00 A.M. ASSESSMENT APPEAL HEARING: (Sitting as the Lake County Local Board of Equalization)
Offenbach Revocable Inter Vivos Trust - Application No. 12-2014 - 1600 N. Main St., Lakeport, CA (APN 026-181-200)
Action Item
withdrawn
Staff memo
EXECUTIVE SUMMARY:
Offenbach Revocable Inter Vivos Trust - Application No. 12-2014 - 1600 N. Main St., Lakeport, CA (APN 026-181-200)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: August 5, 2016
SUBJECT: 11:00 A.M. - Assessment Appeal Hearing
EXECUTIVE SUMMARY:
Offenbach Revocable Inter Vivos Trust - Application No. 12-2014 - 1600 N. Main St., Lakeport, CA (APN 026-181-200)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
No action necessary
Clerk’s notes: Assessor-Recorder Chief Deputy Debbie Olson presented the item to the Board. She reported that the applicant had withdrawn the appeal and an agreement was made regarding the value of the property.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Response to the 2015/16 Grand Jury Final Report
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. From these proceedings a final report is created on an annual basis.
The Board of Supervisors, in coordination with County Department Heads is responsible to provide comment to the Grand Jury's provides final report. The attached response to the 2015-2016 Grand Jury has been drafted for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve response to the 2015/16 Grand Jury Final Report and Authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 20, 2016
SUBJECT: Consideration of Response to the 2015/16 Grand Jury Final Report
EXECUTIVE SUMMARY:
The Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. From these proceedings a final report is created on an annual basis.
The Board of Supervisors, in coordination with County Department Heads is responsible to provide comment to the Grand Jury's provides final report. The attached response to the 2015-2016 Grand Jury has been drafted for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve response to the 2015/16 Grand Jury Final Report and Authorize the Chair to sign.
On motion of Supervisor Comstock, and by vote of the Board, approved the Response to the 2015/16 Grand Jury Final Report. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Appointment of District 3 Planning Commissioner
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Planning Commission - One (1) Vacancy
Application Received: Eddie J. Crandall - new applicant
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: September 8, 2016
SUBJECT: Consideration of Appointment of District 3 Planning Commissioner
EXECUTIVE SUMMARY:
Planning Commission - One (1) Vacancy
Application Received: Eddie J. Crandall - new applicant
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, appointed Eddie J. Crandall as District 3 Planning Commissioner. The motion carried by the following vote:
Clerk’s notes: Supervisor Steele presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of adding REACH Air Medical Services to County sponsored benefits and authorizing payroll deductions
Action Item
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
⚠ Vote count disputed — aye: record says 10, names 20. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
⚠ Vote count disputed — aye: record says 10, names 20. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Each year at open enrollment the County has allowed REACH and CalStar to attend the County's Benefits Fair and to enroll employees in a discounted membership program for County employees on a direct pay basis. Since Air Medical Services has acquired both REACH and CalStar, their regulations for discounted programs have changed. They now require County employees' memberships be paid through payroll deduction to prove that the employee is on County payroll and eligible for the discount. REACH membership without this discount is $65 per year. Membership with this discount is $45 per year. That $20 discount is significant for a number of our County employees.
In a rural area with only critical care hospitals, air medical transportation is a necessity for health and wellness. Given the County's emphasis on employee health and wellness, staff requests that your Board view REACH membership as a part of the County sponsored benefit offerings for permanent employees. This offering would be available through a payroll deduction for permanent employees to self-pay, similar to what the County does for AFLAC products. Enrollment would still occur annually during open enrollment.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests that your Board:
1) approve REACH membership as a County sponsored benefit for an employee to self-pay
2) authorize Payroll staff to process an annual payroll deduction for REACH membership for permanent employees who enroll in that benefit
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Kathy Ferguson
DATE: September 7, 2016
SUBJECT: Consideration of adding REACH Air Medical Services to County sponsored
benefits and authorizing payroll deductions
EXECUTIVE SUMMARY:
Each year at open enrollment the County has allowed REACH and CalStar to attend the County's Benefits Fair and to enroll employees in a discounted membership program for County employees on a direct pay basis. Since Air Medical Services has acquired both REACH and CalStar, their regulations for discounted programs have changed. They now require County employees' memberships be paid through payroll deduction to prove that the employee is on County payroll and eligible for the discount. REACH membership without this discount is $65 per year. Membership with this discount is $45 per year. That $20 discount is significant for a number of our County employees.
In a rural area with only critical care hospitals, air medical transportation is a necessity for health and wellness. Given the County's emphasis on employee health and wellness, staff requests that your Board view REACH membership as a part of the County sponsored benefit offerings for permanent employees. This offering would be available through a payroll deduction for permanent employees to self-pay, similar to what the County does for AFLAC products. Enrollment would still occur annually during open enrollment.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests that your Board:
1) approve REACH membership as a County sponsored benefit for an employee to self-pay
2) authorize Payroll staff to process an annual payroll deduction for REACH membership for permanent employees who enroll in that benefit
On motion of Supervisor Comstock, and by vote of the Board, approved adding REACH Air Medical Services to County sponsored benefits and authorized payroll deductions. The motion carried by the following vote:
Clerk’s notes: Human Resources Deputy Director Sarah Jansen presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Approval of Agreement with Warner Enterprises, Inc. for Valley Fire Hazard Tree Mitigation Phase II Services in the amount of $437,961; and authorize the Chair to execute the Contract and Notice of Award.
Action Item
approved with conditions — Pass
Staff memo
EXECUTIVE SUMMARY: On August 3, 2016, the County of Lake solicited a Request for Proposals (RFP) for services to mitigate fire-damaged trees that present a hazard to the general public as a result of the Valley Fire. Three proposals were received in response to the RFP. An evaluation committee reviewed the proposals on August 19, 2016, and unanimously selected Warner Enterprises, Inc. as the most qualified of the three proposers.
FISCAL IMPACT (Narrative): This project is a continuation of previous hazard tree removal efforts undertaken by the County through a contract with AshBritt, Inc. Funding is anticipated to come from the FEMA Public Assistance program and the California Disaster Assistance Act.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Valley Fire Hazard Tree Mitigation Phase II Services in the amount of $437,961 and authorize the Chair to execute the Contract and sign the attached Notice of Award.
Attachments
1) Agreement
2) Notice of Award
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Approve Agreement with Warner Enterprises, Inc. for Valley Fire Hazard Tree Mitigation Phase II Services
DATE: September 7, 2016
EXECUTIVE SUMMARY: On August 3, 2016, the County of Lake solicited a Request for Proposals (RFP) for services to mitigate fire-damaged trees that present a hazard to the general public as a result of the Valley Fire. Three proposals were received in response to the RFP. An evaluation committee reviewed the proposals on August 19, 2016, and unanimously selected Warner Enterprises, Inc. as the most qualified of the three proposers.
FISCAL IMPACT (Narrative): This project is a continuation of previous hazard tree removal efforts undertaken by the County through a contract with AshBritt, Inc. Funding is anticipated to come from the FEMA Public Assistance program and the California Disaster Assistance Act.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Agreement for Valley Fire Hazard Tree Mitigation Phase II Services in the amount of $437,961 and authorize the Chair to execute the Contract and sign the attached Notice of Award.
Attachments:
1) Agreement
2) Notice of Award
On motion of Supervisor Comstock, and by vote of the Board, approved with contingencies the Agreement with Warner Enterprises, Inc. for Valley Fire Hazard Tree Mitigation Phase II Services in the amount of $437,961. The following contingencies must be met: a) Debris Removal Extension from FEMA; and b) Project Worksheet Version for hazard tree removal monitoring costs. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. The original contract for the Valley Fire tree removal was with AshBritt, Inc., which expired in May 2016. Three proposals were received to complete the remainder of the work. The selection panel recommended Warner Enterprises, Inc. as the most responsive proposal.
FEMA places a six month deadline to complete debris removal operations. A six month extension was received from Cal OES in March 2016 extending the deadline to September 22, 2016. Another extension request to FEMA has been submitted but not approved. If this extension is not approved, the work under this contract will not be reimbursable. There is also a FEMA requirement to monitor the tree removal. The original projected cost for the monitoring was $600,000 and with this extension the actual cost will be $1.5 million. A cost revision for this portion of the project has been submitted to FEMA. Mr. Ewing recommends executing the contract but to delay the notice to proceed until the extension and monitoring issues are approved.
Chair Brown asked if anyone present wished to speak and the following person spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
9.6(Sitting as the Lake County Watershed Protection District Board of Directors) Consideration of Waiving the requirement in the Property Management Guidelines for formal appraisals to be conducted prior to issuance of an RFP for lease of land for agricultural purposes within the Project Area; and Approve the RFP submitted herewith and direct staff to solicit proposals by distributing the RFP in accordance with the Property Management Guidelines for Lease of Property in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Area
Action Item
continued
Staff memo
EXECUTIVE SUMMARY: As you will recall, on April 5, 2016, your Board approved the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Property Management Guidelines. The Guidelines provide for the management of properties acquired by the District for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
According to the Property Management Guidelines, the goals to be achieved by leasing properties within the Project Area include minimizing property maintenance costs, reducing staff time managing properties, maintaining a presence on the property to reduce trespass, vandalism, etc., and supporting the local economy.
In accordance with the above referenced Guidelines and the goals stated therein, it is appropriate to issue a Request for Proposals (RFP) for lease of properties for agricultural purposes, within the Project Area. It is intended for these properties to be leased and utilized for productive agricultural purposes until such time that the Project is fully implemented.
The Project Management Guidelines require that appraisals be conducted prior to issuance of an RFP, in order to establish a fair market value. However, the estimated cost of having such appraisals performed is excessive and the RFP process itself will determine the fair market value. Accordingly, staff is requesting a waiver of the formal appraisal process on the basis of such waiver being in the overall public interest.
Staff has drafted a Request for Proposals (RFP), for your Board's review and consideration. Upon approval by your Board, staff will issue the RFP and distribute it as provided for in the Property Management Guidelines.
Requested Board Action:
1. Waive the requirement in the Property Management Guidelines for formal appraisals to be conducted prior to issuance of an RFP for lease of land for agricultural purposes within the Project Area; and
2. Approve the RFP submitted herewith and direct staff to solicit proposals by distributing the RFP in accordance with the Property Management Guidelines.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
3. RECOMMENDED ACTION: Waive the requirement in the Property Management Guidelines for formal appraisals to be conducted prior to issuance of an RFP for lease of land for agricultural purposes within the Project Area; and Approve the RFP submitted herewith and direct staff to solicit proposals by distributing the RFP in accordance with the Property Management Guidelines.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: September 7, 2016
SUBJECT: Request for Authorization to issue a Request for Proposals (RFP) for Lease of Property in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Area
EXECUTIVE SUMMARY: As you will recall, on April 5, 2016, your Board approved the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Property Management Guidelines. The Guidelines provide for the management of properties acquired by the District for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
According to the Property Management Guidelines, the goals to be achieved by leasing properties within the Project Area include minimizing property maintenance costs, reducing staff time managing properties, maintaining a presence on the property to reduce trespass, vandalism, etc., and supporting the local economy.
In accordance with the above referenced Guidelines and the goals stated therein, it is appropriate to issue a Request for Proposals (RFP) for lease of properties for agricultural purposes, within the Project Area. It is intended for these properties to be leased and utilized for productive agricultural purposes until such time that the Project is fully implemented.
The Project Management Guidelines require that appraisals be conducted prior to issuance of an RFP, in order to establish a fair market value. However, the estimated cost of having such appraisals performed is excessive and the RFP process itself will determine the fair market value. Accordingly, staff is requesting a waiver of the formal appraisal process on the basis of such waiver being in the overall public interest.
Staff has drafted a Request for Proposals (RFP), for your Board's review and consideration. Upon approval by your Board, staff will issue the RFP and distribute it as provided for in the Property Management Guidelines.
Requested Board Action:
1. Waive the requirement in the Property Management Guidelines for formal appraisals to be conducted prior to issuance of an RFP for lease of land for agricultural purposes within the Project Area; and
2. Approve the RFP submitted herewith and direct staff to solicit proposals by distributing the RFP in accordance with the Property Management Guidelines.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
3. RECOMMENDED ACTION: Waive the requirement in the Property Management Guidelines for formal appraisals to be conducted prior to issuance of an RFP for lease of land for agricultural purposes within the Project Area; and Approve the RFP submitted herewith and direct staff to solicit proposals by distributing the RFP in accordance with the Property Management Guidelines.
This item to be continued to October 4, 2016.
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board. Deputy Director Will Evans was also present and spoke. It was decided to continue this item to October 4, 2016 for further discussion about public lands access.
Chair Brown asked if anyone present wished to speak and the following people spoke: Nancy Torrance and Becky Vigil. No one else present wished to speak and the public input portion of this item was closed.
9.7(Sitting as the Lake County Watershed Protection District Board of Directors) Consideration of Adoption of Resolution Approving the Property Acquisition - Middle Creek Flood Damage Reduction and Ecosystem Project; and Approve Purchase Contract for 7415, 7525, 7527, 7575, 7945, 8051, 8053, 8055, and 8223 Reclamation Road, Upper Lake, and 7160 and 7690 Westlake Road, Upper Lake in the amount of $1,828,000 funded by the Flood Protection Corridor Program Grant; and authorize Chair to sign
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY: As you will recall, on March 23, 2004, the Lake County Watershed Protection District (District) entered into an agreement with the California Department of Water Resources (CDWR) for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed. To date, eighteen properties have been appraised and purchased.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs. In October of 2012, the Board entered into an agreement with Paragon Partners LLC to provide acquisition and relocation services.
Paragon Partners LLC recently completed the appraisal process on additional properties in the project area and presented an offer to the property owner. Today's item presents an accepted offer for the following parcels, which are under the same ownership:
APN 004-014-060, 004-019-140, 004-019-200, 004-019-210, 004-019-220, 004-020-110, 004-020-120, 004-021-180, 004-021-190, 004-022-010,and 004-022-020: These parcels total 332.32 acres and the portion that is not riparian has been utilized for rice production. There are no residential structures or other structures on this property. The fair market value is $1,828,000, as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "A" is a vicinity map showing the location of the subject property. The property owner is Beverly J. Bobst as the Administrator of the Estate of Glen L. Bobst and Beverly J. Bobst, as Trustee of the Beverly Bobst 2016 Trust.
This acquisition is necessary for the purpose of flood control protection as provided in the State of California Water Code Section 79037, Division 26, Chapter 5, Article 2.5.
Special Circumstances: Glen L. Bobst's interest in this property is currently in Probate; therefore, it is necessary for your Board to sign the purchase documents to submit to Probate Court, in order to complete this transaction. Accordingly, this process differs from the normal process we have followed for other property acquisitions.
Additionally, the purchase agreement includes a provision that states: "It is understood and agreed that the 1/2 interest held in the Estate of Glen Leroy Bobst, Sr. (also known as Glen L. Bobst, deceased), is being acquired in an "as-is" condition." This provision has not been part of our other acquisition agreements. It is required in this case as a condition of Probate.
It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase. In this particular acquisition it will also be necessary to submit the purchase contract to the property owner and the Probate Court for approval.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase. In this particular acquisition it will also be necessary to submit the purchase contract to the property owner and the Probate Court for approval.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: September 7, 2016
SUBJECT: Approval of Resolution Approving the Property Acquisition - Middle Creek Flood Damage Reduction and Ecosystem Project - Approval of Purchase Contract for 7415, 7525, 7527, 7575, 7945, 8051, 8053, 8055, and 8223 Reclamation Road, Upper Lake, and 7160 and 7690 Westlake Road, Upper Lake
EXECUTIVE SUMMARY: As you will recall, on March 23, 2004, the Lake County Watershed Protection District (District) entered into an agreement with the California Department of Water Resources (CDWR) for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed. To date, eighteen properties have been appraised and purchased.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs. In October of 2012, the Board entered into an agreement with Paragon Partners LLC to provide acquisition and relocation services.
Paragon Partners LLC recently completed the appraisal process on additional properties in the project area and presented an offer to the property owner. Today's item presents an accepted offer for the following parcels, which are under the same ownership:
APN 004-014-060, 004-019-140, 004-019-200, 004-019-210, 004-019-220, 004-020-110, 004-020-120, 004-021-180, 004-021-190, 004-022-010,and 004-022-020: These parcels total 332.32 acres and the portion that is not riparian has been utilized for rice production. There are no residential structures or other structures on this property. The fair market value is $1,828,000, as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "A" is a vicinity map showing the location of the subject property. The property owner is Beverly J. Bobst as the Administrator of the Estate of Glen L. Bobst and Beverly J. Bobst, as Trustee of the Beverly Bobst 2016 Trust.
This acquisition is necessary for the purpose of flood control protection as provided in the State of California Water Code Section 79037, Division 26, Chapter 5, Article 2.5.
Special Circumstances: Glen L. Bobst's interest in this property is currently in Probate; therefore, it is necessary for your Board to sign the purchase documents to submit to Probate Court, in order to complete this transaction. Accordingly, this process differs from the normal process we have followed for other property acquisitions.
Additionally, the purchase agreement includes a provision that states: "It is understood and agreed that the 1/2 interest held in the Estate of Glen Leroy Bobst, Sr. (also known as Glen L. Bobst, deceased), is being acquired in an "as-is" condition." This provision has not been part of our other acquisition agreements. It is required in this case as a condition of Probate.
It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase. In this particular acquisition it will also be necessary to submit the purchase contract to the property owner and the Probate Court for approval.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase. In this particular acquisition it will also be necessary to submit the purchase contract to the property owner and the Probate Court for approval.
Director Steele offered the Resolution and it was passed by roll call vote:
Ayes: Directors Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board. Deputy Director Will Evans was also present and spoke.
Chair Brown asked if anyone present wished to speak and the following people spoke: Victoria Brandon, Harry Lyons, Becky Vigil and Peter Wyndrum. No one else wished to speak and the public input portion of this item was closed.
9.8(Sitting as the Lake County Watershed Protection District Board of Directors) Consideration of Adoption of Resolution Approving the Property Acquisition - Middle Creek Flood Damage Reduction and Ecosystem Project; and Approve Purchase Contract for APN004-016-180, 8490 Reclamation Road, Upper Lake in the amount of $354,000 funded by the Flood Protection Corridor Program Grant; and authorize Chair to sign.
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY: As you will recall, on March 23, 2004, the Lake County Watershed Protection District (District) entered into an agreement with the California Department of Water Resources (CDWR) for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed. To date, eighteen properties have been appraised and purchased.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs. In October of 2012, the Board entered into an agreement with Paragon Partners LLC to provide acquisition and relocation services.
Paragon Partners LLC recently completed the appraisal process on another one of the properties in the project area and presented an offer to the property owner. Today's item presents an accepted offer for the following property:
APN 004-016-180, 8490 Reclamation Road, Upper Lake: This 27.5 acre property has been utilized for pasture and hay fields, having no improvements. The fair market value is $354,000.00, as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "A" is a vicinity map showing the location of the subject property. The property owner is Matilda J. Robinson Family Trust, William R. Robinson Family Trust and Frederick J. Robinson.
This acquisition is necessary for the purpose of flood control protection as provided in the State of California Water Code Section 79037, Division 26, Chapter 5, Article 2.5.
It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: September 7, 2016
SUBJECT: Approval of Resolution Approving the Property Acquisition - Middle Creek Flood Damage Reduction and Ecosystem Project - Approval of Purchase Contract for APN004-016-180, 8490 Reclamation Road, Upper Lake
EXECUTIVE SUMMARY: As you will recall, on March 23, 2004, the Lake County Watershed Protection District (District) entered into an agreement with the California Department of Water Resources (CDWR) for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed. To date, eighteen properties have been appraised and purchased.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs. In October of 2012, the Board entered into an agreement with Paragon Partners LLC to provide acquisition and relocation services.
Paragon Partners LLC recently completed the appraisal process on another one of the properties in the project area and presented an offer to the property owner. Today's item presents an accepted offer for the following property:
APN 004-016-180, 8490 Reclamation Road, Upper Lake: This 27.5 acre property has been utilized for pasture and hay fields, having no improvements. The fair market value is $354,000.00, as established by an independent fee appraisal and review by the State of California, Department of Water Resources, Real Estate Division. This acquisition is fully funded by the DWR Grant. Attached as Exhibit "A" is a vicinity map showing the location of the subject property. The property owner is Matilda J. Robinson Family Trust, William R. Robinson Family Trust and Frederick J. Robinson.
This acquisition is necessary for the purpose of flood control protection as provided in the State of California Water Code Section 79037, Division 26, Chapter 5, Article 2.5.
It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is recommended that the Board of Directors of the Lake County Watershed Protection District adopt the attached resolution which approves the purchase contract, authorizes the Chair to sign said contract and authorizes the Water Resources Director to execute the necessary documents to complete and record the purchase.
Director Steele offered the Resolution and it was passed by roll call vote:
Ayes: Directors Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: Water Resources Director Scott DeLeon presented the item to the Board. Deputy Director Will Evans was also present and spoke.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9(ADDENDUM) - SECOND READING - Consideration of Ordinance amending Ordinance No. 2950 to Establish Additional Gate Fees at the Eastlake Sanitary Landfill for Debris Generated From a Locally Declared Disaster
Ordinance
Adopted — Pass
Staff memo
SUMMARY
On August 30, 2016, the Board of Supervisors directed staff to take appropriate steps to implement a gate fee at the Eastlake Sanitary Landfill to account for the increased operational and reserve costs associated with accepting debris resulting from the Clayton Fire. To meet that directive staff has prepared two separate ordinances: one temporary urgency ordinance, and one permanent ordinance in anticipation of future disaster declarations.
The temporary urgency ordinance is in effect a stop-gap measure to address the issue of the landfill currently operating at a financial loss due to the cumulative impacts resulting from the 2015 and 2016 fires. To ensure that the landfill receives sufficient funding to respond to the additional demands placed on the facility as a result of the additional debris, the proposed ordinance would implement a Clayton Fire tipping fee of $65/ton and $9.22/cubic yard, an increase from $51.12/ton and $7.25/cubic yard. The ordinance would automatically terminate upon the cessation of the local emergency declaration or upon the adoption of the permanent ordinance establishing tipping fees for disaster debris resulting from a locally-declared disaster.
The long-term ordinance would establish a gate fee for debris resulting from a locally declared disaster, not specifically Clayton Fire debris or fire debris in general. The intent of the proposed fee as discussed at the August 30th meeting was to recover costs associated with accepting debris of such a magnitude that normal landfill operations are not sufficient to handle the increased quantities. In order to identify the type of event that would create debris of this sort, as well as differentiate the type of debris that would be subject to the disaster rate of $65/ton and $9.22/cubic yard from "normal" debris at the rate of $51.12/ton and $7.25/cubic yard, and furthermore to identify a termination date for the implementation of the fee, staff felt that it was appropriate to trigger the disaster debris gate fee when a local disaster or emergency is declared. Only debris resulting from a declared emergency event would be subject to this fee.
RECOMMENDED ACTION
Second Reading of the ordinance amending Ordinance No. 2950 to establish additional gate fees at the Eastlake Sanitary Landfill for debris generated from a locally declared disaster.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: September 1, 2016
SUBJECT: SECOND READING - Consideration of an Ordinance Amending Ordinance No. 2950 to Establish Additional Gate Fees at the Eastlake Sanitary Landfill for Debris Generated From a Locally Declared Disaster.
SUMMARY
On August 30, 2016, the Board of Supervisors directed staff to take appropriate steps to implement a gate fee at the Eastlake Sanitary Landfill to account for the increased operational and reserve costs associated with accepting debris resulting from the Clayton Fire. To meet that directive staff has prepared two separate ordinances: one temporary urgency ordinance, and one permanent ordinance in anticipation of future disaster declarations.
The temporary urgency ordinance is in effect a stop-gap measure to address the issue of the landfill currently operating at a financial loss due to the cumulative impacts resulting from the 2015 and 2016 fires. To ensure that the landfill receives sufficient funding to respond to the additional demands placed on the facility as a result of the additional debris, the proposed ordinance would implement a Clayton Fire tipping fee of $65/ton and $9.22/cubic yard, an increase from $51.12/ton and $7.25/cubic yard. The ordinance would automatically terminate upon the cessation of the local emergency declaration or upon the adoption of the permanent ordinance establishing tipping fees for disaster debris resulting from a locally-declared disaster.
The long-term ordinance would establish a gate fee for debris resulting from a locally declared disaster, not specifically Clayton Fire debris or fire debris in general. The intent of the proposed fee as discussed at the August 30th meeting was to recover costs associated with accepting debris of such a magnitude that normal landfill operations are not sufficient to handle the increased quantities. In order to identify the type of event that would create debris of this sort, as well as differentiate the type of debris that would be subject to the disaster rate of $65/ton and $9.22/cubic yard from "normal" debris at the rate of $51.12/ton and $7.25/cubic yard, and furthermore to identify a termination date for the implementation of the fee, staff felt that it was appropriate to trigger the disaster debris gate fee when a local disaster or emergency is declared. Only debris resulting from a declared emergency event would be subject to this fee.
RECOMMENDED ACTION
Second Reading of the ordinance amending Ordinance No. 2950 to establish additional gate fees at the Eastlake Sanitary Landfill for debris generated from a locally declared disaster.
Supervisor Smith offered Ordinance No. 3049, and it was passed by roll call vote (5 ayes).
Clerk’s notes: Chair Brown introduced the ordinance for the second reading.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.10(ADDENDUM) - SECOND READING - Consideration of Ordinance amending Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 to establish rules and regulations for the Kelseyville Skate Park
Ordinance
Adopted — Pass
Staff memo
The Lake County Public Services Department is excited to announce construction is complete for the new 9000 square foot Kelseyville Community Skate Park. In light of the recent addition an amendment to Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 is necessary to protect the county's investment and establish rules and regulations for safe use at the newly constructed Kelseyville Community Skate Park at 5270 State St. Kelseyville, CA.
RECOMMENDED ACTION: Staff requests your consideration of an Amendment to establish rules and regulations for the Kelseyville Skate Park - 2ND Reading
Original memo text
M E M O R A N D U M
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: SECOND READING - Consideration of Ordinance amending Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 to establish rules and regulations for the Kelseyville Skate Park
DATE: August 28, 2016
The Lake County Public Services Department is excited to announce construction is complete for the new 9000 square foot Kelseyville Community Skate Park. In light of the recent addition an amendment to Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 is necessary to protect the county's investment and establish rules and regulations for safe use at the newly constructed Kelseyville Community Skate Park at 5270 State St. Kelseyville, CA.
RECOMMENDED ACTION: Staff requests your consideration of an Amendment to establish rules and regulations for the Kelseyville Skate Park - 2ND Reading
Supervisor Smith offered Ordinance No. 3050, and it was passed by roll call vote (5 ayes).
Clerk’s notes: Chair Brown introduced the ordinance for the second reading.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Employee Disciplinary Appeal (EDA-16-03), Pursuant to Gov. Code Sec. 54957
Closed Session Item
10.3Conference with Legal Counsel - Existing Litigation pursuant to Gov. Code Sec. 54956.9(d)(1) – Harris v. County of Lake, et al.
Closed Session Item
10.4Conference with Legal Counsel - Existing Litigation pursuant to Gov. Code Sec. 54956.9(d)(1) – Lakeside Heights HOA, et al. v. County of Lake, et al.
Closed Session Item
10.5Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Interviews and Appointment of Water Resources Director
Closed Session Item
10.6ADDENDUM: Public Employee Evaluations
Title: Child Support Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:55 a.m. having taken no action.