Board Of Supervisors — Tuesday, September 27, 2016

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: September 26, 2016 SUBJECT: Extra Item #1 - Consideration of Approval of Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from September 1, 2016 to September 30, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner. EXECUTIVE SUMMARY: The necessity for this item came forth after the posting of the agenda and due to a time lapse, the need to take action before the October 4th meeting is crucial. Selena Jackson is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all Leave which can be approved by the Department Head. Per the attached Leave of Absence Request form, Ms. Jackson is requesting additional leave, from September 1, 2016 to September 30, 2016, which also exceeds my level of authority and requires Board approval. Due to the business needs of the department to have Ms. Jackson's position as a Substance Abuse Counselor actively working, the Department Head is requesting that your Board approve the request for additional leave to September 30, 2016 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board take this item up as an Extra Item, due to the facts stated above; and Staff recommends your Board Approve Leave of Absence Request of Selena Jackson, Substance Abuse Counselor, from September 1, 2016 to September 30, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Interim Behavioral Health Director DATE: SUBJECT: Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18. BACKGROUND AND DISCUSSION: Located in Nice, Ca. Manzanita House is one of two Board and Care Facilities within the County of Lake that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care to clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the county from out of county placements. The daily patch rate for placement at this facility is $55 per day per resident. As LCBH has clients placed at this vendor, and as it is our goal to keep Lake County clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $120,450 Amount Budgeted: $700,000 FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2017-18 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2017-18 for a contract maximum of $120,450. This contract is funded by Realignment and MHSA. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Section Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for the amount of $120,450 and authorize the Board Chair to sign the Agreement.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Kevin L. Thompson, MPA, CATC Interim Behavioral Health Director DATE: September 27, 2016 SUBJECT: Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17. BACKGROUND AND DISCUSSION: Clover Valley Guest Home is a Board and Care Facility specific to the needs of older adult clients requiring placement. Clients placed at Clover Valley Guest Home are actively engaged in Lake County Behavioral Health services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Clover Valley Guest Home has proven to be a cost-efficient alternative for care to clients ready to be transitioned from institutes for Mental Disease (IMDs). The daily patch rate for placement at this facility is $55 per day per resident. We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health has had an ongoing relationship with Clover Valley Guest Home in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to server current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially mean a higher level of more expensive care. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $ 40,150 Amount Budgeted: $700,000 Unobligated Funds Available: $206,398 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Facilities for Fiscal Year 2016-17 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $80,300. This contract is funded by Realignment and MHSA. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for the amount of $40,150 and authorize the Board Chair to sign the Agreement.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Kevin L. Thompson, MPA, CATC Interim Behavioral Health Director DATE: September 27, 2016 SUBJECT: Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age (TAY) Drop-In Center for Fiscal Year 2016-17. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age (TAY) Drop-In Center for Fiscal Year 2016-17. BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 16170 Main Street, Lower Lake and is operating under the name of "Harbor on Main". We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially mean a higher level of more expensive care. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $61,200 Amount Budgeted: $61,200 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The amount budgeted for the Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2016-17 is $61,200 of which $61,200 is being used for this Agreement. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $61,200. The funding for this Agreement is through the Mental Health Service Act (MHSA) - Community Service and Support (CSS). STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age (TAY) Drop-In Center for Fiscal Year 2016-17 for the amount of $61,200 and authorize the Board Chair to sign the Agreement.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Kevin L. Thompson, MPA, CATXC Interim Behavioral Health Director DATE: September 27, 2016 SUBJECT: Agreement between the County of Lake and Redwood Community Services, Inc. for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2016-17. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2016-17. Under this Agreement, Lake County Behavioral Health is obligated to pay a maximum contract amount of $40,000. BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 16170 Main Street, Lower Lake, CA 95457. We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially mean a higher level of more expensive care. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $40,000 Amount Budgeted: $40,000 Additional Requested; N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The amount budgeted for the TAY Peer Support Program for Fiscal Year 2016-17 is $40,000 of which will be used for this Agreement. Lake County Behavioral Health is requesting a contract maximum of $40,000. Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention & Early Intervention (PEI) funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2016-17 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Denise Pomeroy, Interim Health Services Director DATE: September 27, 2016 SUBJECT: Adopt Resolution approving Public Health to apply for a Grant from the California Department of Healthcare Services (DHCS) for up to a Five Year Local Dental Pilot Project for a minimum of $1,100,000. EXECUTIVE SUMMARY: The Health Services Department, Public Health Division received an application notice from DHCS for participation in a five year Local Dental Pilot Program (LDPP). The goals of this project will be to increase dental prevention for children ages 0 to 20, Caries Risk Assessment, disease management, and continuity of care among Medi-Cal children by LDPP innovative pilot projects through alternative programs potentially using strategies focused on urban or rural areas, care models, delivery systems, workforce, local case management initiatives and/or education. This is a competitive grant project with a maximum of 15 awards for participation. Because funding for the County's Dental Disease Prevention Program for our children was cut, Health Services is hoping that with collaboration with our Oral Health Coalition and community partners, we will be successful with our request and be able to bring back dental support for Lake County children. Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing Director at the Public Health Division at 263-1090. FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt Resolution approving Public Health to apply for a Grant from the California Department of Healthcare Services (DHCS) for up to a Five Year Local Dental Pilot Project for a minimum of $1,100,000. Your Board's approval is requested and recommended. Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Denise Pomeroy, Interim Health Services Director DATE: September 27, 2016 SUBJECT: Adopt Resolution amending the 2014-2017 Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program in the amount of $69,113 and Authorize the Interim Director/Director of Health Services to sign said Application and Grant EXECUTIVE SUMMARY: The Health Services Department, Public Health Division received additional funding for the Childhood Lead Poisoning Prevention Branch Grant Program in the amount of $69,113 for Fiscal Year 2016-2017. This grant is used to provide Healthline services and consultation to child care providers, to increase awareness of lead hazards, support county-wide surveillance efforts, refine and enhance presentations to increase awareness, ensure that all required reports and documentation of activities within the Lake County program are provided to the State and to collaborate with Environmental Health, Public Health Nursing and other local agencies. The additional funding is to be directed to lowering the state definition of a case of childhood lead poisoning and extending basic services to other children with above usual lead exposure but not meeting the definition of a case of lead poisoning. Should you have any questions, or require additional information, please contact me at 263-1090. FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $69,113 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution amending the 2014-2017 Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program in the amount of $69,113 and Authorize the Interim Director/Director of Health Services to sign said Application and Grant

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner/OES Director DATE: September 13, 2016 SUBJECT: Approval to submit the FY2016 State Homeland Security Grant Application in the amount of $141,223 and to authorize the Sheriff to sign the grant application. EXECUTIVE SUMMARY: The US Department of Homeland Security is providing funding through the Homeland Security Grant Program. This is the sixteenth year this funding has been available. This grant provides monies for agencies to enhance their capabilities to prevent, respond to, and recover from terrorist attacks, major disasters and other emergencies. The State Homeland Security grant program (SHSGP) has allocated $141,223 for this cycle. These funds can be used for planning for homeland security and emergency operations, the purchase of specialized equipment, training costs and exercises, and the management and administration of these strategies. They can also be used for planning activities associated with vulnerability assessments and the development of security plans and organizational activities The anti-terrorism board met on September 14, 2016, to review the proposals submitted from various entities. Their recommendation will be forwarded prior to this item being addressed by your Board. The grant application is due to the State no later than September 30, 2016. The grant assurances are not yet available and will need to be presented at a future meeting. We request your Boards' approval to submit this grant application in the amount of $141,223. Upon grant approval, the funds will be allocated in the Office of Emergency Services budget unit 2704 for fiscal year 2016/17 by separate resolution. FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted Estimated Cost: $141,223 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): To be allocated, by separate resolution, upon grant approval. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends approval of the FY2016 State Homeland Security Grant Application in the amount of $141,223 and to authorize the Sheriff to sign the grant application.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carolyn Purdy, Asst. Clerk of the Board DATE: September 20, 2016 SUBJECT: Consideration of Advisory Board appointment EXECUTIVE SUMMARY: Mental Health Board - Two (2) vacancies: Family Member of Present/Past Consumer and Member-at-Large Application Received: Patricia Ann Treppa - new applicant for Member-at-Large FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Anita Grant, County Counsel DATE: September 14, 2016 SUBJECT: Consideration of (a) Amendment to the Agreement with Porter Scott for Specialized Legal Services in Connection with Lakeside Heights HOA, et al. v. County of Lake, et al.; and (b) Resolution for Approval of Low-Interest Loan Application to CSAC-EIA for Costs of Defense EXECUTIVE SUMMARY: As your Board is aware, the California State Association of Counties - Excess Insurance Authority ("EIA") has denied coverage to the County in the matter, Lakeside Heights HOA, et al. v. County of Lake, claiming that an exclusion in the County's coverage documents applies. However, the EIA has offered to make a low-interest loan available to the County for the costs of defense in this matter. The County has retained the services of Porter Scott, PC to provide defense services. Presently before your Board is an amendment to the agreement retaining Porter Scott in order to increase the maximum amount payment under the agreement to $200,000. Additionally before your Board is a resolution which will authorize the County's application to the EIA for a low-interest loan for costs of defense in this matter. We have been informed that the interest rate for fiscal year 2016-2017 is 1.20%. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: (a) By motion your Board may approve the amendment to the agreement with Porter Scott. (b) The resolution authorizing the County's application for a low-interest loan for defense costs may be offered for passage. Thank you for your consideration of this matter.

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Sarah Jansen, Deputy HR Director Shanda Harry, Deputy County Counsel DATE: September 20, 2016 SUBJECT: Consideration of Resolution Adopting Amendment Number Three to the Memorandum of Understanding between the Lake County Correctional Officers Association and the County of Lake for Calendar Years 2014-15 EXECUTIVE SUMMARY: After many months of meeting and conferring with representatives of the Lake County Correctional Officers Association (LCCOA), we present your Board with an Amendment (Number 3) to the memorandum of understanding (MOU) with the Association for the calendar years of 2014-15. Amendment with Lake County Correctional Officers Association Provided below is a summary of the changes to the terms and conditions as reflected in the attached proposed Amendment to the 2014-15 MOU: 1. Provides for a 4% Cost of Living Adjustment - Retroactive to July 1, 2015 as reflected in the attached salary schedules. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Consideration of Resolution Adopting Amendment Number Three to the Memorandum of Understanding Between the Lake County Correctional Officers Association and the County of Lake for Calendar Years 2014-15

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Sarah Jansen, Deputy HR Director Shanda Harry, Deputy County Counsel DATE: September 20, 2016 SUBJECT: Consideration of Resolution Adopting Memorandum of Understanding by and Between the Lake County Correctional Officers Association and the County of Lake for the Term of January 1, 2016 - December 31, 2017 EXECUTIVE SUMMARY: After many months of meeting and conferring with representatives of the Lake County Correctional Officers Association (LCCOA), we present your Board with a memorandum of understanding (MOU) with the Association. MOU with Lake County Correctional Officers Association Provided below is a summary of the major changes to the terms and conditions as reflected in the attached proposed MOU; 1. Term of 24 months from January 1, 2016 through December 31, 2017. 2. Provides for a 2% Cost of Living Adjustment - Effective December 21, 2017 for specified classifications. 3. Provides for the December 26 holiday. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Consideration of Resolution Adopting Memorandum of Understanding by and Between the Lake County Correctional Officers Association and the County of Lake for the Term of January 1, 2016 - December 31, 2017

MEMORANDUM To: Honorable Board of Supervisors From: Lars Ewing, Public Services Director Subject: Heavy Equipment Purchase for Eastlake Landfill Date: September 8, 2016 EXECUTIVE SUMMARY: In the 2016/2017 budget the Public Services Department included $92,402.20 to purchase a 2011 M2106 Freightliner water truck for the Eastlake landfill. This truck was identified at Charter Sales Company in Cloverdale by Public Works Central Garage Superintendent Don Hoberg, who was aware of the landfill's need for a water truck. The truck will supplement and eventually replace the current water truck being used at the landfill, which is a rebuilt 1989 Kenworth with over 500,000 miles on the frame and drive train and 250,000 miles on the rebuilt engine. Prior to replacement, however, both water trucks will be in operation - one to perform increased road dust control in anticipation of the incoming fire debris, and one for regular landfill operations. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: $92,402.20 Amount Budgeted: $92,402.20 Additional Requested: 0 Annual Cost (if planned for future years): 0 RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Public Services Director to issue a Purchase Order to Charter Sales Company to purchase a 2011 M2106 Freightliner Water Truck for $92,402.20, which includes the sales tax, document fees, and DMV fees.

MEMORANDUM To: Honorable Board of Supervisors From: Lars Ewing, Public Services Director By Antone Pierucci, Curator of Lake County Museums Subject: Proposal for the County to Operate the C. Gibson Museum and Culture Center in Middletown, CA Date: August 9, 2016 EXECUTIVE SUMMARY: Background: The C. Gibson Museum and Culture Center opened in 2013 as a museum and community center for the south Lake County area after the Middletown library moved to its new location at 21256 Washington Street. A few months after opening, the group of volunteers who made it happen-and put hours of work and thousands of dollars into renovating the building and grounds-agreed to join forces with the Lake County Historical Society (LCHS), which would serve as the umbrella non-profit for this fledgling group. For two years the Gibson Museum operated as a committee of the LCHS until December 2015 when the Board of the Gibson unanimously voted to break ties with the LCHS. In the spring of 2016 the LCHS approved the parting of ways and the Gibson board founded a new non-profit to help support the museum in its place. Thus was born the South Lake County Historical Association (Friends of Gibson for short), made up of the same people who founded Gibson in 2013, but this time completely in charge of fundraising efforts. Over the years the volunteers of the Gibson board have shown themselves to be a community-minded group who are extremely successful at raising funds for their museum. However, from the very beginning they have struggled to keep regular open hours for the museum and, lacking professional training, have had problems adequately recording and storing their growing collection of south Lake County history. With the loss of key volunteer docents, the challenge of operating a museum and raising money for the museum itself are becoming too much. The board of the Friends of Gibson fears they will have to close shop. Proposal: The Museum Division of the Public Services Department currently operates two museums: the Historic Courthouse Museum in Lakeport and the Lower Lake Historic Schoolhouse Museum, open five and four days a week respectively. These museums are run by the Curator and staffed by an Assistant Curator and five part-time extra help employees. Each of these museums is financially supported in part by a non-profit that raises money to help the county offset costs to the buildings and to pay for public outreach programs. The County acts as a funding partner with these non-profits, paying for the operating expenses from the General Fund. The Museum Division hopes to add the C. Gibson Museum and Culture Center to that list of museums, and the Friends of the Gibson Museum as a partnering non-profit. The County already owns and maintains the building in which the C. Gibson Museum is housed; the only added expenses of taking over operation of the museum would be the cost of utilities (approximately $6,000 each year) and the cost of one additional extra help employee (approximately $10,000 each year) to open and close the museum three days a week for visitors (Thursday-Saturday, 11AM-4PM). The total cost of this proposal is $16,000 each year. Benefits: Middletown is the gateway to Lake County from the south. With the Lake County Marketing team and Lake County Chamber of Commerce focusing their efforts on attracting tourists from the Bay Area, more than ever before Middletown serves as the first point of contact for many out-of-county visitors. Despite its importance, there is not a single adequate place for visitors to stop and receive information about Lake County-at least not one that is operated by the County. Located directly on Highway 29, the C. Gibson Museum and Culture Center can be that point of contact. Through its active participation in the Certified Tourism Ambassador program, its engagement in marketing-related projects like the heritage panels and the County website and social media pages, the Museum Division has shown the effective role it can play in increasing tourism to Lake County. By directly operating the strategically-located Gibson Museum, the County will be even more effective in this task by greeting, educating and entertaining even more tourists than we do now. Bringing the Gibson into the fold of County-operated museums will also benefit the south Lake County community in general. The Museum Division reached a record number of students in FY 2015-2016 through its education outreach programs and museum tours. We've also experienced a spike in general visitorship. The creation and implementation of a professional museum plan under the direction of the Curator and Assistant Curator means that the museums are serving more and more people in Lake County. Being geographically isolated from the rest of the county, Middletown has proven to be the most difficult community for the Museum Division to reach. By expanding operations to the C. Gibson Museum and Culture Center, the Museum Division would be better able to reach the greater Middletown area and serve the people of that community. Next Steps: 1) Execute a new MOU between the Lake County Historical Society and the County of Lake to remove the Historical Society as the operating entity of the museum while providing guidelines for continued storage of Historical Society photographs. 2) Execute an MOU with the South Lake County Historical Association (Friends of Gibson) detailing the partnership between the County, its staff and the non-profit. 3) Once steps 1-2 are accomplished pass a resolution formally adopting the C. Gibson Museum and Culture Center as a County-operated museum. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: $16,000.00 Amount Budgeted: $15,000.00 Additional Requested: $1,000.00 Annual Cost (if planned for future years): $16,000.00 RECOMMENDATION: Staff recommends your Board approve this concept and direct staff to proceed with the next steps of the process to adopt the C. Gibson Museum and Cultural Center into the County-operated museum family.

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian Martin, Sheriff/Coroner DATE: September 16, 2016 SUBJECT: Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128. As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process. This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian Martin, Sheriff/Coroner DATE: September 16, 2016 SUBJECT: Consideration of continuing the Proclamation of Declaration of a Local Emergency due to Clayton Fire. EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency on August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency. As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process. This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: