Board Of Supervisors — Tuesday, November 1, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1(Sitting as Board of Directors Lake County Watershed Protection District) Consideration of Approval of Contract Change Order Number One for 2016 Clover Creek Sediment Removal Project, for an increase of $5,275.73 and a new contract amount of $83,971.72; and authorize the Water Resources Director to sign.
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) No. One (1) for subject project. The subject contract involved removing vegetation and accumulated sediment from above the Clover Creek Diversion Structure near Upper Lake, CA. Contract Change Order No. 1 addresses removal of additional vegetation and accumulated sediment from between the project area and the active stream channel. This is an increase of $5,275.73 to the contract price. Sufficient funds are available to pay the amended contract price.
RECOMMENDATION
Staff recommends that the Board of Supervisors sitting as the Board of Directors of the Lake County Watershed Protection District approve Contract Change Order No. One (1) for the 2016 Clover Creek Sediment Removal Project and authorize the Water Resources Director to sign Contract Change Order No. One (1) for an increase of $5,275.73 and an increase of the contract amount to $83,971.73.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $5,275.73
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: RECOMMENDATION
Staff recommends that the Board of Supervisors sitting as the Board of Directors of the Lake County Watershed Protection District approve Contract Change Order No. One (1) for the 2016 Clover Creek Sediment Removal Project and authorize the Water Resources Director to sign Contract Change Order No. One (1) for an increase of $5,275.73 and an increase of the contract amount to $83,971.73.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Scott De Leon, Water Resources Director
DATE: October 21, 2016
SUBJECT: Approval of Change Order No. One (1) for 2016 Clover Creek Sediment Removal Project, Lake County CA
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) No. One (1) for subject project. The subject contract involved removing vegetation and accumulated sediment from above the Clover Creek Diversion Structure near Upper Lake, CA. Contract Change Order No. 1 addresses removal of additional vegetation and accumulated sediment from between the project area and the active stream channel. This is an increase of $5,275.73 to the contract price. Sufficient funds are available to pay the amended contract price.
RECOMMENDATION
Staff recommends that the Board of Supervisors sitting as the Board of Directors of the Lake County Watershed Protection District approve Contract Change Order No. One (1) for the 2016 Clover Creek Sediment Removal Project and authorize the Water Resources Director to sign Contract Change Order No. One (1) for an increase of $5,275.73 and an increase of the contract amount to $83,971.73.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $5,275.73
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: RECOMMENDATION
Staff recommends that the Board of Supervisors sitting as the Board of Directors of the Lake County Watershed Protection District approve Contract Change Order No. One (1) for the 2016 Clover Creek Sediment Removal Project and authorize the Water Resources Director to sign Contract Change Order No. One (1) for an increase of $5,275.73 and an increase of the contract amount to $83,971.73.
On motion of Director Steele, and by vote of the Board, approved Contract Change Order Number One for 2016 Clover Creek Sediment Removal Project, for an increase of $5,275.73 and a new contract amount of $83,971.72; and authorized the Water Resources Director to sign. The motion carried by the following vote:
Ayes: Directors Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: Water Resources Deputy Director Will Evans presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Approve the Commercial Lease between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, Ca 95453 in the amount of $1,800 per month, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The cost to lease the real property at 845 and 849 Bevins Street, Lakeport, CA 95453 is $1,800 per month for an annual total of $21,600 per year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Commercial Lease between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, Ca 95453 in the amount of $1,800 per month, and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: November 1, 2016
SUBJECT: Approve the Commercial Lease between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, Ca 95453 in the amount of $1,800 per month, and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval is the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L. P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,800 per month. Lake County Behavioral Health operates one of its wellness centers known as the Circle of Native Minds at this property. This lease is for the term of September 1, 2016 through August 31, 2021.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $21,600 per year
Amount Budgeted: $21,600 per year
Additional Requested: N/A
Annual Cost (for future years): $21,600 (September 1, 2016-August 31, 2017)
$21,600 (September 1, 2017-August 31, 2018)
$21,600 (September 1, 2018-August 31, 2019)
$21,600 (September 1, 2019-August 31, 2020)
$21,600 (September 1, 2020-August 31, 2021)
FISCAL IMPACT (Narrative): The cost to lease the real property at 845 and 849 Bevins Street, Lakeport, CA 95453 is $1,800 per month for an annual total of $21,600 per year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Commercial Lease between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, Ca 95453 in the amount of $1,800 per month, and authorize the Chair to sign
7.2Adopt Resolution Approving County of Lake Health Services to Apply for Funding Through the California Department of Public Health's Prescription Drug Overdose Program in the Amount of $100,000 for Fiscal Years 2016 Through 2019 and Authorize the Health Services Interim Director/Director to Sign Said Application
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
In late 2015 community stakeholders in Lake County came together to address the nation-wide epidemic of prescription drug overprescribing, abuse and overdose. The outcome of this process was the development of "Safe Rx Lake County", (http://saferxlakecounty.org) a coalition formed under the Adventist Health umbrella of "Hope Rising" with start-up funds from the California Health Care Foundation (CHCF) and which receives in-kind support from Partnership HealthPlan of California. The coalition continues to engage the interest of the community and is working toward promotion of safe prescribing practices, prevention of overdose, and improving access to safe and effective pain management services.
California Department of Public Health's Prescription Drug Overdose Program is interested in providing funding to Lake County to enable participation in a project under development by the San Francisco Department of Public Health. The project will provide training and tools for a local physician or pharmacist to conduct "academic detailing" in local medical offices and pharmacies. Academic detailing is non-commercial-based educational outreach via face-to-face education of prescribers by trained health care professionals. The intent of this project is to further educate local healthcare providers on safe prescribing practices as well as recommended approaches to maximize functionality and quality of life for patients suffering from chronic pain.
In addition, the funding would provide continuing support to the Safe Rx Lake County coalition, whose start-up funds from CHCF will conclude on May 31, 2017.
The funds must be received by a local public health department for a three year contract. The total for year one (December 1, 2016 through August 31, 2017) will be $20,000. Years two and three will be for full 12-month years. The state anticipates a 3-year contract and exact funding for years 2 and 3 will depend on CDC, however they anticipate a total of $40,000 per year, equally divided between the academic detailing project and support of the Safe Rx Lake County coalition.
If you should have any questions, please feel free to contact either Karen Tait, M.D. or myself at 263-1090.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $100,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A There is no County match.
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: November 1, 2016
SUBJECT: Adopt Resolution Approving County of Lake Health Services
To Apply for Funding Through the California Department of Public
Health's Prescription Drug Overdose Program in the Amount of
$100,000 for Fiscal Years 2016 Through 2019 and Authorize
the Health Services Interim Director/Director to Sign Said Application
EXECUTIVE SUMMARY:
In late 2015 community stakeholders in Lake County came together to address the nation-wide epidemic of prescription drug overprescribing, abuse and overdose. The outcome of this process was the development of "Safe Rx Lake County", (http://saferxlakecounty.org) a coalition formed under the Adventist Health umbrella of "Hope Rising" with start-up funds from the California Health Care Foundation (CHCF) and which receives in-kind support from Partnership HealthPlan of California. The coalition continues to engage the interest of the community and is working toward promotion of safe prescribing practices, prevention of overdose, and improving access to safe and effective pain management services.
California Department of Public Health's Prescription Drug Overdose Program is interested in providing funding to Lake County to enable participation in a project under development by the San Francisco Department of Public Health. The project will provide training and tools for a local physician or pharmacist to conduct "academic detailing" in local medical offices and pharmacies. Academic detailing is non-commercial-based educational outreach via face-to-face education of prescribers by trained health care professionals. The intent of this project is to further educate local healthcare providers on safe prescribing practices as well as recommended approaches to maximize functionality and quality of life for patients suffering from chronic pain.
In addition, the funding would provide continuing support to the Safe Rx Lake County coalition, whose start-up funds from CHCF will conclude on May 31, 2017.
The funds must be received by a local public health department for a three year contract. The total for year one (December 1, 2016 through August 31, 2017) will be $20,000. Years two and three will be for full 12-month years. The state anticipates a 3-year contract and exact funding for years 2 and 3 will depend on CDC, however they anticipate a total of $40,000 per year, equally divided between the academic detailing project and support of the Safe Rx Lake County coalition.
If you should have any questions, please feel free to contact either Karen Tait, M.D. or myself at 263-1090.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $100,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A There is no County match.
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
7.3Adopt Resolution Authorizing Submission of Grant Application to the California Department of Public Health HIV/AIDS Surveillance Program for the Fiscal Year 2016-2017 in the Amount of $10,642 and Authorizing the Interim Health Services Director/Health Services Director to Sign Said Application and Grant
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division is requesting Board approval to move forward and renew this program for Fiscal Year 2016-2017.
The HIV/AIDS Surveillance Program is a grant that is renewed annually.
Program activities this year will focus on five goals. To maintain infrastructure for HIV surveillance by establishing and maintaining HIV case surveillance in health, medical, public health, and social services settings, to collect and submit accurate, complete, and timely HIV surveillance data to the Office of AIDS (OA) that meet all data requirements set forth by the OA and the Centers for Disease Control and Prevention (CDC), to maintain data security and confidentiality by protecting patient privacy and confidentiality and ensure that protected health information is stored and disclosed only in a manner consistent with California and federal laws and regulations as well as OA policies and procedures, to conduct HIV surveillance activities in a manner consistent with administrative, fiscal, budgetary and program guidance from CDPH, OA and CDC that ensure program management and coordination, and to collaborate with partners to respond to the HIV epidemic to facilitate sharing data and resources to support progress toward meeting California's Integrated Plan goals and objectives.
Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing Director at the Public Health Division at 263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost: 10,642
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: November 1, 2016
SUBJECT: Adopt Resolution Authorizing Submission of Grant Application
to the California Department of Public Health HIV/AIDS
Surveillance Program for the Fiscal Year 2016-2017 in the
Amount of $10,642 and Authorizing the Interim Health Services Director/Health Services Director to Sign Said Application and Grant
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division is requesting Board approval to move forward and renew this program for Fiscal Year 2016-2017.
The HIV/AIDS Surveillance Program is a grant that is renewed annually.
Program activities this year will focus on five goals. To maintain infrastructure for HIV surveillance by establishing and maintaining HIV case surveillance in health, medical, public health, and social services settings, to collect and submit accurate, complete, and timely HIV surveillance data to the Office of AIDS (OA) that meet all data requirements set forth by the OA and the Centers for Disease Control and Prevention (CDC), to maintain data security and confidentiality by protecting patient privacy and confidentiality and ensure that protected health information is stored and disclosed only in a manner consistent with California and federal laws and regulations as well as OA policies and procedures, to conduct HIV surveillance activities in a manner consistent with administrative, fiscal, budgetary and program guidance from CDPH, OA and CDC that ensure program management and coordination, and to collaborate with partners to respond to the HIV epidemic to facilitate sharing data and resources to support progress toward meeting California's Integrated Plan goals and objectives.
Should you have any questions, or require additional information, please contact myself or Sherylin Taylor, Public Health Nursing Director at the Public Health Division at 263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost: 10,642
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
7.4Adopt Resolution Approving County of Lake Health Services to Apply for One Time Funding in the Amount of $5,588 Through the California Department of Public Health for Fiscal Year 16/17
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to apply for one time funding in the amount of $5,588 in support of our Sexually Transmitted Disease Program (STD).
This funding will be used for targeting health promotion efforts with an emphasis on youth and underserviced populations, and to identify potential gaps related to STD prevention and education.
Should you have questions, or require further information, please contact me at 263-1090.
FISCAL IMPACT: X__ None __Budgeted X__Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's Approval is Requested and Recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: November 1, 2016
SUBJECT: Adopt Resolution Approving County of Lake Health Services to
Apply for One Time Funding in the Amount of $5,588 Through
the California Department of Public Health for Fiscal Year 16/17
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to apply for one time funding in the amount of $5,588 in support of our Sexually Transmitted Disease Program (STD).
This funding will be used for targeting health promotion efforts with an emphasis on youth and underserviced populations, and to identify potential gaps related to STD prevention and education.
Should you have questions, or require further information, please contact me at 263-1090.
FISCAL IMPACT: X__ None __Budgeted X__Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's Approval is Requested and Recommended.
Thank you for your consideration of this request.
7.5Adopt Proclamation designating the month of November 2016 as Hospice and Palliative Care Month in Lake County.
Proclamation
passed on consent
7.6Adopt Proclamation designating the month of November 2016 as Alzheimer's Awareness Month in Lake County.
Proclamation
passed on consent
7.7Adopt Resolution Appropriating Unanticipated Revenue for reimbursement of the Parks Division losses from the 2016 Clayton Fire in the amount of $602,974
Resolution
passed on consent
Motion carried
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The Public Services Department will receive insurance proceeds in an estimated amount of six hundred two thousand nine hundred seventy four ($602,974.00) from CSAC-EIA to cover the department's Clayton Fire losses to the park maintenance facility shop, inventory, equipment, and one vehicle. This needs to be appropriated by resolution since the expenses and funding were not anticipated in the budget.
RECOMMENDED ACTION: Adopt Resolution Appropriating Unanticipated Revenue for reimbursement of the Parks Division losses from the 2016 Clayton Fire in the amount of $602,974
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Resolution Appropriating Unanticipated Revenue for Reimbursement of the 2016 Clayton Fire Public Services Department Losses
DATE: October 20, 2016
EXECUTIVE SUMMARY: The Public Services Department will receive insurance proceeds in an estimated amount of six hundred two thousand nine hundred seventy four ($602,974.00) from CSAC-EIA to cover the department's Clayton Fire losses to the park maintenance facility shop, inventory, equipment, and one vehicle. This needs to be appropriated by resolution since the expenses and funding were not anticipated in the budget.
RECOMMENDED ACTION: Adopt Resolution Appropriating Unanticipated Revenue for reimbursement of the Parks Division losses from the 2016 Clayton Fire in the amount of $602,974
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.7. The motion carried by the following vote:
Ayes - Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
7.8Approve Amendment Three to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc. in the amount of $77,130.85, and authorize the Chair to sign.
Agreement
pulled on consent
approved
Carried 4-0 — moved by Smith
Brown: aye Comstock: aye Farrington: abstain Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: abstain Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: On September 2, 2014, the County of Lake entered into an agreement with Quincy Engineering to provide construction management services for the replacement of Soda Bay Road at Cole Creek Bridge (14C-0061). The agreement was amended on August 4, 2015 to allow for substitution of the sub-consultant for survey services and to modify the method of payment. On November 9, 2015 the agreement was amended to extend the term of the agreement. The Consultant and the County now desire to amend the agreement to allow additional compensation for the "Construction", "Material Testing" and "Post Construction" tasks.
The project was originally scoped as a single season construction project. Due to utility coordination, foundation design issues and the Valley fire incident construction ended up spanning two construction seasons.
The construction process was more difficult and time consuming, primarily due to the foundation issues and the need to redesign the foundations. During construction of the foundations the piles were not achieving the required bearing capacity. This required additional testing and redesign of the foundations. The end result was a delay of approximately one and a half months. In order to complete construction and be out of the creek by October 15th the contractors schedule was accelerated, meaning longer days and longer work weeks. This all added cost to the construction management scope.
The foundation redesign required welding quality assurance inspections that were not included in the original scope of work.
The delay, redesign of the foundations and accelerated schedule increased the post construction costs. The large CCO resulting from the foundation redesign required additional negotiations with the contractor, additional coordination with Caltrans, and additional closeout paperwork.
Staff recommends that the Board of Supervisors approve Amendment Three to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc. in the amount of $77,130.85, and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $77,130.85
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment Three to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc. in the amount of $77,130.85, and authorize the Chair to execute said Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 19, 2016
SUBJECT: Approval of Amendment Three to Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project near Kelseyville, CA
EXECUTIVE SUMMARY: On September 2, 2014, the County of Lake entered into an agreement with Quincy Engineering to provide construction management services for the replacement of Soda Bay Road at Cole Creek Bridge (14C-0061). The agreement was amended on August 4, 2015 to allow for substitution of the sub-consultant for survey services and to modify the method of payment. On November 9, 2015 the agreement was amended to extend the term of the agreement. The Consultant and the County now desire to amend the agreement to allow additional compensation for the "Construction", "Material Testing" and "Post Construction" tasks.
The project was originally scoped as a single season construction project. Due to utility coordination, foundation design issues and the Valley fire incident construction ended up spanning two construction seasons.
The construction process was more difficult and time consuming, primarily due to the foundation issues and the need to redesign the foundations. During construction of the foundations the piles were not achieving the required bearing capacity. This required additional testing and redesign of the foundations. The end result was a delay of approximately one and a half months. In order to complete construction and be out of the creek by October 15th the contractors schedule was accelerated, meaning longer days and longer work weeks. This all added cost to the construction management scope.
The foundation redesign required welding quality assurance inspections that were not included in the original scope of work.
The delay, redesign of the foundations and accelerated schedule increased the post construction costs. The large CCO resulting from the foundation redesign required additional negotiations with the contractor, additional coordination with Caltrans, and additional closeout paperwork.
Staff recommends that the Board of Supervisors approve Amendment Three to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc. in the amount of $77,130.85, and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $77,130.85
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve Amendment Three to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc. in the amount of $77,130.85, and authorize the Chair to execute said Amendment.
On motion of Supervisor Smith, and by vote of the Board, approved Amendment Three to the Agreement for Construction Management Services for the Soda Bay Road at Cole Creek Bridge Replacement Project with Quincy Engineering, Inc. in the amount of $77,130.85, and authorized the Chair to sign. . The motion carried by the following vote:
Ayes - Supervisors: 4 - Steele, Smith, Brown and Comstock
Recused - Supervisors: 1 - Farrington
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.29:10 A.M. - (a) Presentation of Proclamation designating the month of November 2016 as Hospice and Palliative Care Month in Lake County; and (b) Presentation of Proclamation designating the month of November 2016 as Alzheimer’s Awareness Month in Lake County
Proclamation
Clerk’s notes: Chair Brown read the proclamation into the record and presented it to Dee Parker of the Alzheimer's
Awareness Group in Lake County.
Chair Brown read the proclamation into the record and presented it to Corrigan Gommenginger, CEO of Hospice Services of Lake County. There were many staff members present.
8.39:15 A.M. - Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer
Proclamation
approved — Pass
On motion of Supervisor Comstock, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Lake County Health Officer Dr. Karen Tait presented the item to the Board. Environmental Health Director Ray Ruminski was also present and spoke. Mr. Ruminski said there are two programs – one for private cleanup of the Clayton Fire disaster, which now has 40 sites registered, and one with CalRecycle, which has 140 sites registered. One of the major hazards in the cleanup is asbestos from building materials. 121 of the properties in the CalRecycle program have been evaluated for asbestos, with the remaining sites scheduled for evaluation. Of the sites checked so far, 34 were found to have asbestos and had it removed, with asbestos still to be removed from 31 other sites where it was found. Once the asbestos is removed from the sites, the debris removal and full site cleanup will take place. To date, 23 of the sites have been cleaned up, and of those 18 have had soil samples completed, with lab results expected at the end of the week. All of the sites in the cleanup programs are expected to be completed by Dec. 16, 2016.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:16 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: October 18, 2016
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Comstock, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: October 18, 2016
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Comstock, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Discussion and Consideration of 2016 and 2017 Board of Supervisors Regular Meeting Calendars.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Whenever possible, staff is recommending the Board adjourn the Board of Supervisors meetings which are preceded by a holiday. However, in the case of January 3, 2017 this is not feasible. In addition, given the need to renew certain agenda items every two weeks I am also recommending your Board either reinstate the November 22, 2016 meeting or schedule a special meeting at the end of November.
Attached hereto, please find a Board of Supervisors 2016 Regular Meeting Calendar, as approved by your Board July 26, 2016, as well as a proposed 2017 Board of Supervisors Regular Meeting Calendar (reinstating the January 3, 2017 meeting).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board (a) Reinstate the November 22, 2016 meeting or call a special Board of Supervisors meeting at the end of November 2016; (b) Reinstate the previously adjourned January 3, 2016 Board of Supervisors meeting; and (c) Approve the proposed 2017 Board of Supervisors Regular Meeting Calendar.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 1, 2016
SUBJECT: Discussion and Consideration of 2016 and 2017 Board of Supervisors Regular Meeting Calendars
EXECUTIVE SUMMARY:
Whenever possible, staff is recommending the Board adjourn the Board of Supervisors meetings which are preceded by a holiday. However, in the case of January 3, 2017 this is not feasible. In addition, given the need to renew certain agenda items every two weeks I am also recommending your Board either reinstate the November 22, 2016 meeting or schedule a special meeting at the end of November.
Attached hereto, please find a Board of Supervisors 2016 Regular Meeting Calendar, as approved by your Board July 26, 2016, as well as a proposed 2017 Board of Supervisors Regular Meeting Calendar (reinstating the January 3, 2017 meeting).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: n/a
Amount Budgeted: n/a
Additional Requested: n/a
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
I recommend your Board (a) Reinstate the November 22, 2016 meeting or call a special Board of Supervisors meeting at the end of November 2016; (b) Reinstate the previously adjourned January 3, 2016 Board of Supervisors meeting; and (c) Approve the proposed 2017 Board of Supervisors Regular Meeting Calendar.
On motion of Supervisor Comstock, and by vote of the Board, approved the 2016 and 2017 Board of Supervisors Regular Meeting Calendars, with November 22, 2016 being reinstated. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Re-Appointments to the First Five Lake County Commission
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Following a review and discussion at its regular meeting held on, August 24, 2016, the First 5 Lake Commission approved the re-appointment of Ms. Susan Jen, Ms. Pam Klier and Ms. Ana Santana to the First 5 Commission, Lake County, as members at large for a successive two-year term (June 2016 - June 2018); and, Dr. Laura Daly for a successive two-year term (August 2016 - August 2018). The Commission noted that with these appointments all five districts are represented. Therefore, the Commission requests your Board confirm these appointments.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Confirm the re-appointments of Ms. Susan Jen, Ms. Pam Klier and Ms. Ana Santana to the First 5 Commission, Lake County, as members at large for a successive two-year term (June 2016 - June 2018); and, Dr. Laura Daly for a successive two-year term (August 2016 - August 2018).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: October 14, 2016
SUBJECT: Consideration of Re-Appointments to First Five Lake County Commission
EXECUTIVE SUMMARY:
Following a review and discussion at its regular meeting held on, August 24, 2016, the First 5 Lake Commission approved the re-appointment of Ms. Susan Jen, Ms. Pam Klier and Ms. Ana Santana to the First 5 Commission, Lake County, as members at large for a successive two-year term (June 2016 - June 2018); and, Dr. Laura Daly for a successive two-year term (August 2016 - August 2018). The Commission noted that with these appointments all five districts are represented. Therefore, the Commission requests your Board confirm these appointments.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Confirm the re-appointments of Ms. Susan Jen, Ms. Pam Klier and Ms. Ana Santana to the First 5 Commission, Lake County, as members at large for a successive two-year term (June 2016 - June 2018); and, Dr. Laura Daly for a successive two-year term (August 2016 - August 2018).
On motion of Supervisor Smith, and by vote of the Board, re-appointed the following people to the First Five Lake County Commission: Pam Klier, Susan Jen, Ana Santana and Laurie Daly. The motion carried by the following vote:
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of the Following Appointment:
Emergency Medical Care Committee (EMCC)
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Emergency Medical Care Committee (EMCC) currently has Nine (9) vacancies: Community College Districts (1), ER Affiliated-Medical Care Coordinator (2), Private Ambulance Company (1), California Highway Patrol (1), Fire Departments (2), and EMT Representative (2)
One application has been received from Beth Brown for ER Affiliated-Medical Care Coordinator to be considered by your Board.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consider application of Beth Brown for ER Affiliated-Medical Care Coordinator
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: October 21, 2016
SUBJECT: Consideration of Advisory Board appointment
EXECUTIVE SUMMARY:
The Emergency Medical Care Committee (EMCC) currently has Nine (9) vacancies: Community College Districts (1), ER Affiliated-Medical Care Coordinator (2), Private Ambulance Company (1), California Highway Patrol (1), Fire Departments (2), and EMT Representative (2)
One application has been received from Beth Brown for ER Affiliated-Medical Care Coordinator to be considered by your Board.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consider application of Beth Brown for ER Affiliated-Medical Care Coordinator
On motion of Supervisor Comstock, and by vote of the Board, appointed Beth Brown to the Emergency Medical Care Committee. The motion carried by the following vote:
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Approval of First Amendment to the Agreement between the County of Lake and Matrix Design for Zoning Ordinance Consultant Services in the amount of $24,738; and authorize the Chair to sign
Agreement
approved — Pass
Staff memo
Background
In November, 2011 Lake County issued a Request for Proposals (RFP) to prepare a comprehensive revision of the County Zoning Ordinance. The RFP stated that the consulting firm is expected to:
1. Reformat the zoning ordinance into a user-friendly document that contains illustrations and other graphics, and consolidates sections where possible. (The Community Development Department is interested in a format similar to that used by El Dorado County)
2. Recommend solutions to sections of the Zoning Ordinance staff have identified as needing revision (the Planned Development process and Commercial Resort zoning district).
3. Develop standards for downtown mixed-use development (residential above commercial)
4. Provide technical advice and perform research in order to assist County staff in revising the Zoning Ordinance to incorporate the key issues and meet the objectives described below.
5. Facilitate two (2) public workshops for draft zoning ordinance;
Matrix Design Group was selected and a contract with Matrix was signed February, 2012. Work progressed until January, 2014. For reasons unknown to me, work essentially stopped. At that point $75,137 had been paid to Matrix out of a $99,875 budget.
I met with Matrix on August 1st to get their perspective regarding the status of the project and how we might finish it. They are very interested in completing the project and recognize that the next step is to prepare the Public Draft.
The current agreement included a time performance of 12 months which has long past. Therefore an amendment is recommended. In order not to lose the investment that the County has already made in this effort, the amendment reaffirms the remaining scope of work and with no increase in cost.
It is the intent to hold two public workshops/public hearings, one with the Planning Commission and the second with the Board of Supervisors. Matrix will participate in those public workshops/public hearings. These will be held during the first quarter of next year. The target dates are January 26th for the Planning Commission and February 7th for the Board of Supervisors.
The January 26th date assumes that the new Commissioners will have been appointed to the Planning Commission. I realize that it will be a lot to present to the new Commission but I strongly feel that it is important that they start working from the new ordinance rather than learning the old and then shifting some time in the future to a new version. There still will be a short transition but during that time the staff can hold a series of training workshops with the members to explain the details.
After the Board's public workshops/public hearings, a draft ordinance adopting the new format will be prepared. The Planning Commission will hold a public hearing on this draft with a target date of March 9th. The Board of Supervisors will hold a public hearing and first reading of the ordinance with a target date of March 21st. A second public hearing and second reading would be held with a target date of March 28th. At this time, it is anticipated that Matrix will not participate in these public hearings.
This process will allow the staff to coordinate the configuration of the Best Practice Templates (BPTs) in Cyclops at the same time. In addition, the revisions to article 72 regarding medical cannabis will be completed at the same time to be incorporated in to the new format as well as configuring the BPT in Cyclops.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The staff recommendation is to approve the attached First Amendment to the Agreement with Matrix Design for Zoning Ordinance Consultant Services in the amount of $24,738; and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, AICP, Community Development Director
DATE: October 21, 2016
SUBJECT: Consideration of Approval of First Amendment to the Agreement with Matrix Design for Zoning Ordinance Consultant Services in the amount of $24,738; and authorize the Chair to sign
EXECUTIVE SUMMARY:
Background
In November, 2011 Lake County issued a Request for Proposals (RFP) to prepare a comprehensive revision of the County Zoning Ordinance. The RFP stated that the consulting firm is expected to:
1. Reformat the zoning ordinance into a user-friendly document that contains illustrations and other graphics, and consolidates sections where possible. (The Community Development Department is interested in a format similar to that used by El Dorado County)
2. Recommend solutions to sections of the Zoning Ordinance staff have identified as needing revision (the Planned Development process and Commercial Resort zoning district).
3. Develop standards for downtown mixed-use development (residential above commercial)
4. Provide technical advice and perform research in order to assist County staff in revising the Zoning Ordinance to incorporate the key issues and meet the objectives described below.
5. Facilitate two (2) public workshops for draft zoning ordinance;
Matrix Design Group was selected and a contract with Matrix was signed February, 2012. Work progressed until January, 2014. For reasons unknown to me, work essentially stopped. At that point $75,137 had been paid to Matrix out of a $99,875 budget.
I met with Matrix on August 1st to get their perspective regarding the status of the project and how we might finish it. They are very interested in completing the project and recognize that the next step is to prepare the Public Draft.
The current agreement included a time performance of 12 months which has long past. Therefore an amendment is recommended. In order not to lose the investment that the County has already made in this effort, the amendment reaffirms the remaining scope of work and with no increase in cost.
It is the intent to hold two public workshops/public hearings, one with the Planning Commission and the second with the Board of Supervisors. Matrix will participate in those public workshops/public hearings. These will be held during the first quarter of next year. The target dates are January 26th for the Planning Commission and February 7th for the Board of Supervisors.
The January 26th date assumes that the new Commissioners will have been appointed to the Planning Commission. I realize that it will be a lot to present to the new Commission but I strongly feel that it is important that they start working from the new ordinance rather than learning the old and then shifting some time in the future to a new version. There still will be a short transition but during that time the staff can hold a series of training workshops with the members to explain the details.
After the Board's public workshops/public hearings, a draft ordinance adopting the new format will be prepared. The Planning Commission will hold a public hearing on this draft with a target date of March 9th. The Board of Supervisors will hold a public hearing and first reading of the ordinance with a target date of March 21st. A second public hearing and second reading would be held with a target date of March 28th. At this time, it is anticipated that Matrix will not participate in these public hearings.
This process will allow the staff to coordinate the configuration of the Best Practice Templates (BPTs) in Cyclops at the same time. In addition, the revisions to article 72 regarding medical cannabis will be completed at the same time to be incorporated in to the new format as well as configuring the BPT in Cyclops.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The staff recommendation is to approve the attached First Amendment to the Agreement with Matrix Design for Zoning Ordinance Consultant Services in the amount of $24,738; and authorize the Chair to sign
On motion of Supervisor Comstock, and by vote of the Board, approved the First Amendment to the Agreement between the County of Lake and Matrix Design for Zoning Ordinance Consultant Services in the amount of $24,738; and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.6Second Reading - Consideration of Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
Ordinance
Adopted — Pass
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: abstain Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: abstain Smith: aye Steele: aye
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Section V., Paragraph B of Ordinance Number 3042, passed on May 10, 2016, contained a typographical error which read as follows:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Health Services Director regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Said Paragraph was intended to read:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Commission regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Correction to this typographical error contained in the Ordinance is needed.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: October 25, 2016
SUBJECT: Second Reading - Consideration of Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
EXECUTIVE SUMMARY:
Section V., Paragraph B of Ordinance Number 3042, passed on May 10, 2016, contained a typographical error which read as follows:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Health Services Director regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Said Paragraph was intended to read:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Commission regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Correction to this typographical error contained in the Ordinance is needed.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
Thank you for your consideration.
Supervisor Smith offered Ordinance No. 3054, and it was passed by roll call vote (5 ayes).
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of Approval of Contract Change Order No. Four, Supplement No. One; Change Order No. Five; and Change Order No. Six for the Soda Bay Road at Cole Creek Bridge Replacement Project, Federal Project No. BRLS-5914(025); Bid No. 13-31 for a total increase of $373,919.90 and a revised contract amount of $1,654,200.97; and authorize Chair to sign.
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY: Today's item is intended to provide your Board with additional information related to the proposed change orders for the subject project. Due to the scope and value of the modifications, it was decided that the change orders should be placed on a regular agenda item, as opposed to using the standing weekly item.
Background
During construction of the subject bridge, the contractor encountered issues with the steel piles that were designed to be driven under the new bridge foundations. Specifically, the piles did not achieve the required bearing capacity specified by the design engineer. The following series of change orders addresses the extra work performed by the Contractor. Each of the change orders is attached for your review and discussion; however a summary of each change order is as follows:
Change Order 4, Supplement 1: This change order addresses the extra work performed by the contractor to install six (6) mitigation piles. These were test piles to determine if modifications to the pile would result in an increase in bearing capacity. Steel lugs were welded to the piles and driven to the design depth; however these piles did not meet the required loading. It is being considered a Supplement to a previously approved change order because we are using the unit price for driving the pile that was determined by that same change order. The change order results in an increase of $10,800.00.
Change Order 5: This change order addresses all of the extra costs encountered by the contractor due to the required modification of the bridge foundations. The change order includes: the standby charges allowed for the equipment due to the delay, premium pricing for materials and delivery of the new piling, installation of end plates, extra-work for an accelerated schedule and the use of specialized materials in order to complete the work in the creek by October 15th (an environmental requirement), completion of final phases using traffic control due to opening of the road to accommodate holiday traffic. The change order results in an increase of $329,000.00.
Change Order 6: This change order compensates the contractor for various extra work items that arose during construction and it balances the quantities to reflect as-built conditions. The change order results in an increase of $33,919.90.
It should be noted that Caltrans has been involved throughout the development of these change orders and has agreed that the extra work items are justified and that the additional costs are eligible for reimbursement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $373,719.90
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding, state Surface Transportation Improvement Program (STIP) funding and a local match. Therefore, this project is 100% federally, state and locally funded through construction. It should be noted that Caltrans has been involved throughout the development of these change orders and has agreed that the extra work items are justified and that the additional costs are eligible for reimbursement.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of Contract Change Order No. Four, Supplement No. One; Change Order No. Five; and Change Order No. Six for the Soda Bay Road at Cole Creek Bridge Replacement Project, Federal Project No. BRLS-5914(025); Bid No. 13-31 for a total increase of $373,919.90 and a revised contract amount of $1,654,200.97; and authorize Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 25, 2016
SUBJECT: Consideration of Approval of Contract Change Order No. Four, Supplement No. One; Change Order No. Five; and Change Order No. Six for the Soda Bay Road at Cole Creek Bridge Replacement Project, Federal Project No. BRLS-5914(025); Bid No. 13-31
EXECUTIVE SUMMARY: Today's item is intended to provide your Board with additional information related to the proposed change orders for the subject project. Due to the scope and value of the modifications, it was decided that the change orders should be placed on a regular agenda item, as opposed to using the standing weekly item.
Background
During construction of the subject bridge, the contractor encountered issues with the steel piles that were designed to be driven under the new bridge foundations. Specifically, the piles did not achieve the required bearing capacity specified by the design engineer. The following series of change orders addresses the extra work performed by the Contractor. Each of the change orders is attached for your review and discussion; however a summary of each change order is as follows:
Change Order 4, Supplement 1: This change order addresses the extra work performed by the contractor to install six (6) mitigation piles. These were test piles to determine if modifications to the pile would result in an increase in bearing capacity. Steel lugs were welded to the piles and driven to the design depth; however these piles did not meet the required loading. It is being considered a Supplement to a previously approved change order because we are using the unit price for driving the pile that was determined by that same change order. The change order results in an increase of $10,800.00.
Change Order 5: This change order addresses all of the extra costs encountered by the contractor due to the required modification of the bridge foundations. The change order includes: the standby charges allowed for the equipment due to the delay, premium pricing for materials and delivery of the new piling, installation of end plates, extra-work for an accelerated schedule and the use of specialized materials in order to complete the work in the creek by October 15th (an environmental requirement), completion of final phases using traffic control due to opening of the road to accommodate holiday traffic. The change order results in an increase of $329,000.00.
Change Order 6: This change order compensates the contractor for various extra work items that arose during construction and it balances the quantities to reflect as-built conditions. The change order results in an increase of $33,919.90.
It should be noted that Caltrans has been involved throughout the development of these change orders and has agreed that the extra work items are justified and that the additional costs are eligible for reimbursement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $373,719.90
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) through Federal Highway Bridge Program (HBP) funding, state Surface Transportation Improvement Program (STIP) funding and a local match. Therefore, this project is 100% federally, state and locally funded through construction. It should be noted that Caltrans has been involved throughout the development of these change orders and has agreed that the extra work items are justified and that the additional costs are eligible for reimbursement.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval by the Board of Supervisors of Contract Change Order No. Four, Supplement No. One; Change Order No. Five; and Change Order No. Six for the Soda Bay Road at Cole Creek Bridge Replacement Project, Federal Project No. BRLS-5914(025); Bid No. 13-31 for a total increase of $373,919.90 and a revised contract amount of $1,654,200.97; and authorize Chair to sign.
On motion of Supervisor Comstock, and by vote of the Board, approved Contract Change Order No. Four, Supplement No. One; Change Order No. Five; and Change Order No. Six for the Soda Bay Road at Cole Creek Bridge Replacement Project, Federal Project No. BRLS-5914(025); Bid No. 13-31 for a total increase of $373,919.90 and a revised contract amount of $1,654,200.97; and authorized Chair to sign. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.8Consideration of Approval of the Sheriff's Department request to waive the Anti-Nepotism Policy for Correctional Officer candidate Adrian Moreno.
Action Item
approved — Pass
Staff memo
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): A hiring waiver was previously approved.
STAFFING IMPACT (if applicable): This position is necessary due to staffing shortages at the jail facility.
..Recommended Action
RECOMMENDED ACTION: Consideration of Approval of the Sheriff's Department request to waive the Anti-Nepotism Policy for Correctional Officer candidate Adrian Moreno.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Brian L. Martin, Sheriff-Coroner
DATE: October 17, 2016
SUBJECT: Consideration of Approval of the Sheriff's Department request to waive the Anti-Nepotism Policy for Correctional Officer candidate Adrian Moreno.
EXECUTIVE SUMMARY: The Lake County Sheriff's Office is requesting a waiver of Personnel Rule 2203.1 for Correctional Officer candidate Adrian Moreno. His mother-in-law, Nancy McCarrick, is currently employed with the Sheriff's Office as a Staff Services Analysts, Senior. Neither will be in a position to supervise the other.
By virtue of Nancy McCarrick's position, she would normally have access to his personnel file. To prevent this, Moreno's personnel file will be maintained by the Internal Affairs/Recruitment Sergeant, currently filled by Sgt. Ward. Sgt. Ward currently maintains one other employee's personnel file. That employee was also hired with a Nepotism Waiver and there have been no adverse issues.
Nancy McCarrick's position involves the processing of Reports of Appointment (ROA) for all LCSO employee's. Adrian Moreno's ROA's will be processed by McCarrick's supervisor, the LCSO Administrative Manager.
Nancy McCarrick's position involves processing of time cards through the Executime software system. She will be involved in the processing of Adrian Moreno's time card. Her permission levels as set by the timekeeping system do not allow her to make any changes to the time card.
The measures to be taken will eliminate any concerns based on Nancy McCarrick and Adrian Moreno's relationship. I request that your Board approve a waiver for County Personnel Rule 2203.1 for the hiring of Adrian Moreno as a Correctional Officer.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): A hiring waiver was previously approved.
STAFFING IMPACT (if applicable): This position is necessary due to staffing shortages at the jail facility.
..Recommended Action
RECOMMENDED ACTION: Consideration of Approval of the Sheriff's Department request to waive the Anti-Nepotism Policy for Correctional Officer candidate Adrian Moreno.
On motion of Supervisor Smith, and by vote of the Board, approved the Sheriff's Department request to waive the Anti-Nepotism Policy for Correctional Officer candidate Adrian Moreno. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9Approval of a month to month agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail and authorize the Chair to sign.
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On September 13, 2016, Your Board approved entering into a month to month agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail. These services include Dialectical Behavioral Therapy group services, Moral Reconation Therapy group services and Individual Skill Coaching support. Upon further review, it has been determined that no formal action was actually taken in order to do so. In order to avoid a break in service and to be able to process Ms. Wilson-Clarkin's payments per the terms of the contract, it is necessary to address this item. As the agenda for November 8, 2016 has already been disbursed, the request for this item to be heard as an extra on the November 1, 2016 is being requested.
The month to month revision is attached for your review.
At Your Board's direction, an RFP for these services is being prepared and will be issued in the near future.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 62,400
Amount Budgeted: 62,400
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Payment to be made from the Sheriff/Jail budget unit 2301/5402 with the use of CCP funds. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval of a month to month agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 28, 2016
SUBJECT: Approval of a month to month agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
On September 13, 2016, Your Board approved entering into a month to month agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail. These services include Dialectical Behavioral Therapy group services, Moral Reconation Therapy group services and Individual Skill Coaching support. Upon further review, it has been determined that no formal action was actually taken in order to do so. In order to avoid a break in service and to be able to process Ms. Wilson-Clarkin's payments per the terms of the contract, it is necessary to address this item. As the agenda for November 8, 2016 has already been disbursed, the request for this item to be heard as an extra on the November 1, 2016 is being requested.
The month to month revision is attached for your review.
At Your Board's direction, an RFP for these services is being prepared and will be issued in the near future.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 62,400
Amount Budgeted: 62,400
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Payment to be made from the Sheriff/Jail budget unit 2301/5402 with the use of CCP funds. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval of a month to month agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail; and authorize the Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved a Month to Month Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail; and Auhorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Evaluations
Title: County Counsel
Closed Session Item
10.3Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Appointment of Behavioral Health Director
Closed Session Item
10.4Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Appointment of Health Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 10:15 a.m. having taken no action.