Board Of Supervisors — Tuesday, October 25, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution Setting Rate of Pay for Election Officers for the November 8, 2016 Consolidated General Election Pursuant To Section 12310 of The Elections Code
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The attached Resolution titled "Resolution Setting Rate of Pay for Election Officers for the November 8, 2016 Consolidated General Election Pursuant To Section 12310 Of The Elections Code" is being submitted for your Board's approval. This item has been included in the Department's 2016-2017 fiscal year budget.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Setting Rate of Pay for Election Officers for the November 8, 2016 Consolidated General Election Pursuant To Section 12310 of The Elections Code.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: October 12, 2016
SUBJECT: Resolution Setting Rate of Pay for Election Officers
EXECUTIVE SUMMARY:
The attached Resolution titled "Resolution Setting Rate of Pay for Election Officers for the November 8, 2016 Consolidated General Election Pursuant To Section 12310 Of The Elections Code" is being submitted for your Board's approval. This item has been included in the Department's 2016-2017 fiscal year budget.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Setting Rate of Pay for Election Officers for the November 8, 2016 Consolidated General Election Pursuant To Section 12310 of The Elections Code.
7.2Authorize Release of Retention to AshBritt, Inc. for the Valley Fire Hazard Tree Mitigation Project in the amount of $274,670.70, and authorize Public Services Director to sign.
Action Item
passed on consent
Staff memo
The Agreement with AshBritt, Inc. for Valley Fire hazard tree mitigation services expired on May 20, 2016. In accordance with the Agreement, the County retained 5% from each invoice for a total of $274,670.70. Retention is to be paid upon acceptance of contract work. The attached "Agreement Termination and Release of Retention Notice" has been signed by AshBritt and County staff indicating that acceptance.
Staff recommends your Board authorize payment be issued to AshBritt, Inc. in the amount indicated.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: October 13, 2016
SUBJECT: Consent Item: Authorize Release of Retention to AshBritt, Inc. for the Valley Fire Hazard Tree Mitigation Project
The Agreement with AshBritt, Inc. for Valley Fire hazard tree mitigation services expired on May 20, 2016. In accordance with the Agreement, the County retained 5% from each invoice for a total of $274,670.70. Retention is to be paid upon acceptance of contract work. The attached "Agreement Termination and Release of Retention Notice" has been signed by AshBritt and County staff indicating that acceptance.
Staff recommends your Board authorize payment be issued to AshBritt, Inc. in the amount indicated.
7.3Adopt Resolution for an Order Approving Final Parcel Map and the Signing of the Final Parcel Map (Gibbs PM 08-03)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of four (4) parcels, the areas being 2.1, 2.1, 1.2 and 3.1 acres in size.
The properties are located along Kelsey Creek Drive at the intersection of Hwy. 29 near the Town of Kelseyville.
The current Assessor's Parcel Nos. are 008-730-06 and 008-730-09. The addresses are 5650 and 5680 Kelsey Creek Drive, Kelseyville.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the roadway and public utility easement as shown on said map, along Kelsey Creek Drive as shown on said map. Kelsey Creek Drive is currently a County-maintained road so the additional right-of-way will be accepted into the County-maintained Road System.
Water to these newly created parcels will be provided by Kelseyville County Waterworks Dist. No. 3, and sewage disposal will be provided by approved individual septic systems.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution for an Order Approving Final Parcel Map and the Signing of the Final Parcel Map (Gibbs PM 08-03)
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 3, 2016
SUBJECT: Adopt Resolution for an Order Approving Final Parcel Map and the Signing of the Final Parcel Map (Gibbs PM 08-03)
EXECUTIVE SUMMARY: The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of four (4) parcels, the areas being 2.1, 2.1, 1.2 and 3.1 acres in size.
The properties are located along Kelsey Creek Drive at the intersection of Hwy. 29 near the Town of Kelseyville.
The current Assessor's Parcel Nos. are 008-730-06 and 008-730-09. The addresses are 5650 and 5680 Kelsey Creek Drive, Kelseyville.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the roadway and public utility easement as shown on said map, along Kelsey Creek Drive as shown on said map. Kelsey Creek Drive is currently a County-maintained road so the additional right-of-way will be accepted into the County-maintained Road System.
Water to these newly created parcels will be provided by Kelseyville County Waterworks Dist. No. 3, and sewage disposal will be provided by approved individual septic systems.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution for an Order Approving Final Parcel Map and the Signing of the Final Parcel Map (Gibbs PM 08-03)
7.4Approve Appointment of Melinda Bourgeois as Interim Program Manager for Child Welfare Services
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval to appoint Melinda Bourgeois to the interim position of Program Manager for Child Welfare Services.
The Deputy Director for Child Welfare Services (CWS) has been vacant since April 2016, leaving a hole in the CWS leadership team. On September 21, 2016 the County HR Director approved the above class assignment of Program Manager Patti Powell to the Deputy Director position, and HR is currently conducting a recruitment to fill the permanent position. Ms. Powell's above class assignment has now created a vacant Program Manager position. This position is essential to the day to day operations of Child Welfare Services and critical tasks will be left undone if it remains vacant.
Mrs. Bourgeois is currently a Social Worker Supervisor assigned to CWS. She has been employed with Lake County Social Services since March 2007 and has been a supervisor since 2012. She is our most experienced CWS supervisor and currently works closely with management to conduct Federal Case Reviews, monitor and evaluate CWS compliance, and identify and implement Continuous Quality Improvement (CQI) activities. She is an integral part of the CWS team working with the State to implement the Title IV-E Waiver in Lake County.
The HR Director has reviewed Mrs. Bourgeois' qualifications and has confirmed that she qualifies for this interim management assignment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Please approve my request to appoint Melinda Bourgeois to the interim position of Program Manager for Child Welfare Services.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: October 11, 2016
SUBJECT: Approve Appointment of Melinda Bourgeois as Interim Program Manager for Child Welfare Services
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval to appoint Melinda Bourgeois to the interim position of Program Manager for Child Welfare Services.
The Deputy Director for Child Welfare Services (CWS) has been vacant since April 2016, leaving a hole in the CWS leadership team. On September 21, 2016 the County HR Director approved the above class assignment of Program Manager Patti Powell to the Deputy Director position, and HR is currently conducting a recruitment to fill the permanent position. Ms. Powell's above class assignment has now created a vacant Program Manager position. This position is essential to the day to day operations of Child Welfare Services and critical tasks will be left undone if it remains vacant.
Mrs. Bourgeois is currently a Social Worker Supervisor assigned to CWS. She has been employed with Lake County Social Services since March 2007 and has been a supervisor since 2012. She is our most experienced CWS supervisor and currently works closely with management to conduct Federal Case Reviews, monitor and evaluate CWS compliance, and identify and implement Continuous Quality Improvement (CQI) activities. She is an integral part of the CWS team working with the State to implement the Title IV-E Waiver in Lake County.
The HR Director has reviewed Mrs. Bourgeois' qualifications and has confirmed that she qualifies for this interim management assignment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Please approve my request to appoint Melinda Bourgeois to the interim position of Program Manager for Child Welfare Services.
Thank you for your consideration.
7.5(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and IEDA for Public Authority Labor Negotiations Consultant for an annual rate of $22,588; and authorize the Chair to Sign
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
Our latest Agreement expired on June 20, 2016. At this time we are recommending renewal of this new Agreement for Fiscal Year 2016/17 because our IEDA negotiator has established relationships with IHSS provider union representatives.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $22,588.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no county cost associated with this agreement.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and
(b) Approve Agreement between the County of Lake and IEDA for Public Authority Labor Negotiations Consultant for an annual rate of $22,588; and authorize the Chair to Sign
Cc: Sandy Davis, Supervising Staff Services Analyst
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: October 14, 2016
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and IEDA for Public Authority Labor Negotiations Consultant for an annual rate of $22,588; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
Since 2003, we have contracted with Industrial Employers and Distributors Association (IEDA) for a Public Authority Labor Negotiations Consultant. The annual rate of $22,588 has remained the same since Fiscal Year 2011/12.
Our latest Agreement expired on June 20, 2016. At this time we are recommending renewal of this new Agreement for Fiscal Year 2016/17 because our IEDA negotiator has established relationships with IHSS provider union representatives.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $22,588.00
Amount Budgeted: $22,588.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no county cost associated with this agreement.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and
(b) Approve Agreement between the County of Lake and IEDA for Public Authority Labor Negotiations Consultant for an annual rate of $22,588; and authorize the Chair to Sign
Cc: Sandy Davis, Supervising Staff Services Analyst
On motion of Supervisor Smith, and by vote of the Board, approved approved Consent Agenda items 7.1 through 7.5. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no Public Input.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2(Continued from October 4, 2016) - Consideration of Revisions to Exhibit “A” of the Uniform and Clothing Purchase Policy
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The County Assessor, Community Development and Public Services Director each have requested adjustments to Exhibit "A" of the Uniform and Clothing Purchase Policy, a copy of which is attached for your reference. Their specific requests and the justification therefore, are presented for your consideration:
Community Development
1. Existing policy provides shirts and vests for Code Enforcement Officers. The department head is requesting that the policy be extended to Building Inspectors and that the list of County provided clothing be expanded to include "Safety Boots/Resole", "Hard Hats", "Polo Shirt", "Hat" and "Jackets". Justification for this is to promote proper identification and safety in the field when conducting on site visits and building inspections. The need for adequate identification and safety gear has become especially critical in non-urban areas that could involve marijuana grows and demolition sites in areas affected by the fires. .
Assessor
1. The Assessor is requesting approval to provide clothing that is appropriate for the identification and safety of Appraiser staff which has routine field assignments and public contact.
2. The clothing proposed by the Assessor includes two new allowance categories: "Hiking Shoe/Boot" with a price of $125.00 and "Windbreaker Jackets" priced at $40.00. The new allowance categories reflect the unique gear needed specifically for their field work. The hiking boots are required as a safety measure to assess and measure rural properties in county. The light windbreaker jacket is meant to be worn year round and is a less cumbersome in the summer.
Public Service Department
1. Divisions within the Public Service Department have already had uniforms provided for, for quite some time; the policy is being updated to reflect the current practices within the following divisions: Buildings and Grounds, Parks Maintenance Workers and Solid Waste. The column labeled "Parks Superintendent" will be absorbed into the column of Parks Maintenance Workers. Please see attached revised Exhibit "A" for changes and additions to these divisions.
RECOMMENDATION: A revised Exhibit "A" which reflects the proposed adjustments is attached herewith. Staff recommends that your Board approve the revisions to Exhibit "A" of the Uniform and Clothing Policy and direct Human Resources Director to conduct Meet and Confer.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors Approve the Revisions to Exhibit "A" of the Uniform and Clothing Purchase Policy and Direct Human Resources Director to Conduct Meet and Confer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 17, 2016
SUBJECT: Approve Revisions to Exhibit "A" of the Uniform and Clothing Purchase Policy
EXECUTIVE SUMMARY:
The County Assessor, Community Development and Public Services Director each have requested adjustments to Exhibit "A" of the Uniform and Clothing Purchase Policy, a copy of which is attached for your reference. Their specific requests and the justification therefore, are presented for your consideration:
Community Development
1. Existing policy provides shirts and vests for Code Enforcement Officers. The department head is requesting that the policy be extended to Building Inspectors and that the list of County provided clothing be expanded to include "Safety Boots/Resole", "Hard Hats", "Polo Shirt", "Hat" and "Jackets". Justification for this is to promote proper identification and safety in the field when conducting on site visits and building inspections. The need for adequate identification and safety gear has become especially critical in non-urban areas that could involve marijuana grows and demolition sites in areas affected by the fires. .
Assessor
1. The Assessor is requesting approval to provide clothing that is appropriate for the identification and safety of Appraiser staff which has routine field assignments and public contact.
2. The clothing proposed by the Assessor includes two new allowance categories: "Hiking Shoe/Boot" with a price of $125.00 and "Windbreaker Jackets" priced at $40.00. The new allowance categories reflect the unique gear needed specifically for their field work. The hiking boots are required as a safety measure to assess and measure rural properties in county. The light windbreaker jacket is meant to be worn year round and is a less cumbersome in the summer.
Public Service Department
1. Divisions within the Public Service Department have already had uniforms provided for, for quite some time; the policy is being updated to reflect the current practices within the following divisions: Buildings and Grounds, Parks Maintenance Workers and Solid Waste. The column labeled "Parks Superintendent" will be absorbed into the column of Parks Maintenance Workers. Please see attached revised Exhibit "A" for changes and additions to these divisions.
RECOMMENDATION: A revised Exhibit "A" which reflects the proposed adjustments is attached herewith. Staff recommends that your Board approve the revisions to Exhibit "A" of the Uniform and Clothing Policy and direct Human Resources Director to conduct Meet and Confer.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors Approve the Revisions to Exhibit "A" of the Uniform and Clothing Purchase Policy and Direct Human Resources Director to Conduct Meet and Confer.
On motion of Supervisor Comstock, and by vote of the Board, approved the Revisions to Exhibit “A” of the Uniform and Clothing Purchase Policy. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Community Development Director Robert Massarelli was present and spoke. Assessor-Recorder Richard Ford was present and spoke.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Proposed Findings of Fact and Decision on the Appeal of James and Paula Wilson (AB16-03)
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
Pursuant to your Board's statement of Intended Decision in the above matter on September 13, 2016, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. Your Board's vote was unanimous in favor of denying the appeal.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
If the Finding of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to sign; and
2. Move to deny the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: October 12, 2016
SUBJECT: Proposed Findings of Fact and Decision in the Appeal of James and Paula Wilson (AB 16-03)
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on September 13, 2016, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. Your Board's vote was unanimous in favor of denying the appeal.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
If the Finding of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to sign; and
2. Move to deny the appeal.
On motion of Supervisor Comstock, and by vote of the Board, approved the Findings of Fact and Decision on the Appeal of James and Paula Wilson (AB16-03). The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Approval of the District Attorney's Request to Waive the Anti-Nepotism Policy for an Office Assistant
Action Item
approved — Pass
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The District Attorney's Office is requesting a waiver of Personnel Rule 2203.1 in order to hire Wendy Crane as an Office Assistant. Mrs. Crane's husband, Jim Crane, is a District Attorney Investigator and works in the same office and Budget Unit 2110 that she would be working in. Mrs. Crane worked as an Extra Help employee for the DA's Office two years ago and showed great promise, but left our office for a full-time permanent position at the Sheriff's Office.
The structure of the DA's Office is such that there would be no conflict of interest or adverse impact on the office if Mrs. Crane were hired. Mrs. Crane's supervisors would be the District Attorney Office Coordinator and the District Attorney Administrative Coordinator. She and Mr. Crane would not, at any time, be supervising the other. Furthermore, Mrs. Crane would never perform any support work for Mr. Crane. She would also never have access to Mr. Crane's personnel file, as all personnel files at the DA's Office are kept in a locked filing cabinet located in the Administrative Coordinator's office. She and the Office Coordinator are the only ones with keys to that cabinet. The Administrative Coordinator's office is locked when she is not at work.
Your consideration of this request is greatly appreciated.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve the District Attorney's Request to Waive the Anti-Nepotism Policy for an Office Assistant
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: October 17, 2016
SUBJECT: Approve the District Attorney's Request to Waive the Anti-Nepotism Policy for an Office Assistant
EXECUTIVE SUMMARY:
The District Attorney's Office is requesting a waiver of Personnel Rule 2203.1 in order to hire Wendy Crane as an Office Assistant. Mrs. Crane's husband, Jim Crane, is a District Attorney Investigator and works in the same office and Budget Unit 2110 that she would be working in. Mrs. Crane worked as an Extra Help employee for the DA's Office two years ago and showed great promise, but left our office for a full-time permanent position at the Sheriff's Office.
The structure of the DA's Office is such that there would be no conflict of interest or adverse impact on the office if Mrs. Crane were hired. Mrs. Crane's supervisors would be the District Attorney Office Coordinator and the District Attorney Administrative Coordinator. She and Mr. Crane would not, at any time, be supervising the other. Furthermore, Mrs. Crane would never perform any support work for Mr. Crane. She would also never have access to Mr. Crane's personnel file, as all personnel files at the DA's Office are kept in a locked filing cabinet located in the Administrative Coordinator's office. She and the Office Coordinator are the only ones with keys to that cabinet. The Administrative Coordinator's office is locked when she is not at work.
Your consideration of this request is greatly appreciated.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve the District Attorney's Request to Waive the Anti-Nepotism Policy for an Office Assistant
On motion of Supervisor Comstock, and by vote of the Board, approved the Request to Waive the Anti-Nepotism Policy for an Office Assistant. The motion carried by the following vote:
Clerk’s notes: District Attorney Don Anderson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
Ordinance
Advanced
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Section V., Paragraph B of Ordinance Number 3042, passed on May 10, 2016, contained a typographical error which read as follows:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Health Services Director regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Said Paragraph was intended to read:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Commission regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Correction to this typographical error contained in the Ordinance is needed.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: October 25, 2016
SUBJECT: Consideration of Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
EXECUTIVE SUMMARY:
Section V., Paragraph B of Ordinance Number 3042, passed on May 10, 2016, contained a typographical error which read as follows:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Health Services Director regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Said Paragraph was intended to read:
"The Health Services Director shall appoint the executive director and shall consider the recommendations of the Commission regarding said appointment. The executive director shall serve at the will of the Health Services Director. The executive director may appoint commission staff as authorized by the Health Services Director."
Correction to this typographical error contained in the Ordinance is needed.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Ordinance Amending Section V., Paragraph B. of Lake County Ordinance No. 3042 Establishing the First Five Lake Commission and Trust Fund Pursuant to Proposition 10, the California Children and Families First Act of 1998, to correct a typographical error
Thank you for your consideration.
On motion of Supervisor Smith, and by vote of the Board (5 ayes), waived the reading of the ordinance to be read in title only (Clerk did so).
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
On motion of Supervisor Smith and by vote of the Board (5 ayes), advanced the Ordinance one week to November 1, 2016. The motion carried by the following vote:
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: Interim Health Services Director Denise Pomeroy presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following person spoke: Tom Jordan. No one else wished to speak and the public input portion of this item was closed.
9.6Consideration of Resolution Adopting Amendment Number Three to the Memorandum of Understanding between the Lake County Safety Employees Association and the County of Lake for the Period of July 1, 2013 through December 31, 2015.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
After many months of meeting and conferring with representatives of the Lake County Safety Employees Association (LCSEA), we present your Board with an Amendment (No. 3) to the Memorandum of Understanding (MOU) with the Association for the Period of July 1, 2016 through December 31, 2015.
Provided below is a summary of the changes to the terms and conditions as reflected in the attached proposed Amendment to the July 1, 2013 through December 31, 2015 MOU.
1) Provides for a 3% Cost of Living Adjustment - Retroactive to July 1, 2015 as reflected in the attached salary schedules.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Resolution Adopting Amendment Number Three to the Memorandum of Understanding between the Lake County Safety Employees Association and the County of Lake for the Period of July 1, 2013 through December 31, 2015.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Shanda Harry - Deputy County Counsel
Sarah Jansen - Deputy Human Resources Director
DATE: October 17, 2016
SUBJECT: Consideration of Resolution Adopting Amendment Number Three to the Memorandum of Understanding between the Lake County Safety Employees Association and the County of Lake for the Period of July 1, 2013 through December 31, 2015.
EXECUTIVE SUMMARY:
After many months of meeting and conferring with representatives of the Lake County Safety Employees Association (LCSEA), we present your Board with an Amendment (No. 3) to the Memorandum of Understanding (MOU) with the Association for the Period of July 1, 2016 through December 31, 2015.
Provided below is a summary of the changes to the terms and conditions as reflected in the attached proposed Amendment to the July 1, 2013 through December 31, 2015 MOU.
1) Provides for a 3% Cost of Living Adjustment - Retroactive to July 1, 2015 as reflected in the attached salary schedules.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Resolution Adopting Amendment Number Three to the Memorandum of Understanding between the Lake County Safety Employees Association and the County of Lake for the Period of July 1, 2013 through December 31, 2015.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: The item was self-explanatory and Board did not request staff to be present. Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of Resolution Adopting Memorandum of Understanding by and Between the Lake County Safety Employees Association and the County of Lake for the Term of January 1, 2016 through January 31, 2017.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
After many months of meeting and conferring with representatives of the Lake County Safety Employees Association (LCSEA), we present your Board with a Memorandum of Understanding (MOU) with the Association.
Provided below is a summary of the changes to the terms and conditions as reflected in the attached MOU;
1) 3% increase to step 1 of the salary range effective January 1, 2017.
2) December 26 holiday
3) 13 month agreement from January 1, 2016 - January 31, 2017
4) Increase the base salary by 5% in exchange for Classic PERS members paying the full 9% of the employee portion of PERS (currently Classic members pay 4%).
5) Professional Development Incentive of 2.5%
6) Weaponless Defense Instructor incentive of 2.5%. (limit one).
7) Range Master and Firearms Instructor incentive of 2.5% (limit one).
8) Overnight Stay: Effective January 1, 2017, employees assigned to
report to work more than 100 miles away from their normal worksite
will be eligible for lodging at County expense the night before reporting.
(9am start time - or earlier - for event)
9) Overtime, Standby, and Call Back by Seniority - Overtime, Standby and Call Back will be assigned by departmental seniority from among the unit members who qualify.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Resolution Adopting Memorandum of Understanding by and Between the Lake County Safety Employees Association and the County of Lake for the Term of January 1, 2016 through January 31, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Shanda Harry - Deputy County Counsel
Sarah Jansen - Deputy Human Resources Director
DATE: October 17, 2016
SUBJECT: Consideration of Resolution Adopting Memorandum of Understanding by and Between the Lake County Safety Employees Association and the County of Lake for the Term of January 1, 2016 through January 31, 2017.
EXECUTIVE SUMMARY:
After many months of meeting and conferring with representatives of the Lake County Safety Employees Association (LCSEA), we present your Board with a Memorandum of Understanding (MOU) with the Association.
Provided below is a summary of the changes to the terms and conditions as reflected in the attached MOU;
1) 3% increase to step 1 of the salary range effective January 1, 2017.
2) December 26 holiday
3) 13 month agreement from January 1, 2016 - January 31, 2017
4) Increase the base salary by 5% in exchange for Classic PERS members paying the full 9% of the employee portion of PERS (currently Classic members pay 4%).
5) Professional Development Incentive of 2.5%
6) Weaponless Defense Instructor incentive of 2.5%. (limit one).
7) Range Master and Firearms Instructor incentive of 2.5% (limit one).
8) Overnight Stay: Effective January 1, 2017, employees assigned to
report to work more than 100 miles away from their normal worksite
will be eligible for lodging at County expense the night before reporting.
(9am start time - or earlier - for event)
9) Overtime, Standby, and Call Back by Seniority - Overtime, Standby and Call Back will be assigned by departmental seniority from among the unit members who qualify.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Resolution Adopting Memorandum of Understanding by and Between the Lake County Safety Employees Association and the County of Lake for the Term of January 1, 2016 through January 31, 2017.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: The item was self-explanatory and Board did not request staff to be present. Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.8Consideration of Proposed Agreement By and Between the County of Sonoma and the County of Lake for Juvenile Probation Camp Placement.
Agreement
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Juvenile Camps provide an alternative to the Department of Juvenile Justice (DJJ) for wards who have demonstrated a need for long term confinement and rehabilitation. Their services are essential to the Probation Department's mission to provide evidence based practices and programing to reduce recidivism and enhance public safety. These camps are aimed at dealing with wards that are very much at risk of reoffending and need structured long-term programming. Many youth offenders are not accepted by the DJJ based solely on their offense, leaving very few options when dealing with them. These camps represent the best placement option in those situations.
The Lake County Probation Department currently contracts with the County of Del Norte, Bar-O-Boys Ranch, for court ordered camp placement and rehabilitation of juvenile wards. I am requesting the Board consider the proposed Agreement with the County of Sonoma as an alternative to that Agreement.
The ability to contract with Sonoma County would present many benefits for the Probation Department, as well as for our wards and their families. It is always the priority to keep Lake County youth ordered to camp placement as close as possible to home in order to promote family participation and reunification. Because Bar-O is approximately 270 miles from Lake County, it lacks the practical ability to provide our youth with necessary and proven programming for successful completion of probation. For example, there is no transitional living services/plan, parental/relative visitations rarely occur, and there is very little family participation in reunification services (including counseling). Sonoma's camp would allow us to improve in the aforementioned programming areas and improve our ward's chances of rehabilitation.
Bar-O ranch costs $3,300 per bed, per month ($109 per day) and our current agreement requires us to pay for a minimum of one "reserved bed space", whether we have a youth placed there or not. Any additional youth placed at Bar-O costs $3,500 per bed, per month ($115 per day). Sonoma County's rates are $125 per bed, per day, and only when occupied with no reserved bed space requirement. It is not uncommon for our department to have complete months without a juvenile placed in camp. Although Sonoma County's daily rates are slightly higher, we could experience a savings as we would not pay for unoccupied bed space. There would also be savings to Lake County in areas such as drive time, overtime, per diem and vehicle expenses.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $39,600
Amount Budgeted: $39,600
Additional Requested:
Annual Cost (if planned for future years):$39,600 annually
FISCAL IMPACT (Narrative):
The Probation Department's FY 16-17 includes $39,600 to be used for Juvenile Camp Placement. We do not anticipate additional costs.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Please consider this as my request to have the Board of Supervisors approve this Agreement and authorize the Chair to execute it.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Howe, Chief Probation Officer
DATE: October 4, 2016
SUBJECT: Consideration of proposed Agreement between the County of Sonoma and the County of Lake for Juvenile Camp Placement.
EXECUTIVE SUMMARY:
Juvenile Camps provide an alternative to the Department of Juvenile Justice (DJJ) for wards who have demonstrated a need for long term confinement and rehabilitation. Their services are essential to the Probation Department's mission to provide evidence based practices and programing to reduce recidivism and enhance public safety. These camps are aimed at dealing with wards that are very much at risk of reoffending and need structured long-term programming. Many youth offenders are not accepted by the DJJ based solely on their offense, leaving very few options when dealing with them. These camps represent the best placement option in those situations.
The Lake County Probation Department currently contracts with the County of Del Norte, Bar-O-Boys Ranch, for court ordered camp placement and rehabilitation of juvenile wards. I am requesting the Board consider the proposed Agreement with the County of Sonoma as an alternative to that Agreement.
The ability to contract with Sonoma County would present many benefits for the Probation Department, as well as for our wards and their families. It is always the priority to keep Lake County youth ordered to camp placement as close as possible to home in order to promote family participation and reunification. Because Bar-O is approximately 270 miles from Lake County, it lacks the practical ability to provide our youth with necessary and proven programming for successful completion of probation. For example, there is no transitional living services/plan, parental/relative visitations rarely occur, and there is very little family participation in reunification services (including counseling). Sonoma's camp would allow us to improve in the aforementioned programming areas and improve our ward's chances of rehabilitation.
Bar-O ranch costs $3,300 per bed, per month ($109 per day) and our current agreement requires us to pay for a minimum of one "reserved bed space", whether we have a youth placed there or not. Any additional youth placed at Bar-O costs $3,500 per bed, per month ($115 per day). Sonoma County's rates are $125 per bed, per day, and only when occupied with no reserved bed space requirement. It is not uncommon for our department to have complete months without a juvenile placed in camp. Although Sonoma County's daily rates are slightly higher, we could experience a savings as we would not pay for unoccupied bed space. There would also be savings to Lake County in areas such as drive time, overtime, per diem and vehicle expenses.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $39,600
Amount Budgeted: $39,600
Additional Requested:
Annual Cost (if planned for future years):$39,600 annually
FISCAL IMPACT (Narrative):
The Probation Department's FY 16-17 includes $39,600 to be used for Juvenile Camp Placement. We do not anticipate additional costs.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Please consider this as my request to have the Board of Supervisors approve this Agreement and authorize the Chair to execute it.
On motion of Supervisor Farrington, and by vote of the Board, approved the Agreement By and Between the County of Sonoma and the County of Lake for Juvenile Probation Camp Placement. The motion carried by the following vote:
Clerk’s notes: Chief Probation Officer Rob Howe presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9Second Reading - Consideration of an Ordinance Repealing Load and Speed Limits on Highland Creek Bridge, on Highland Springs Road, Bridge No.14C-085 (New Bridge No. 14C-0125); Cole Creek Bridge on Wildcat Road, Bridge No.14C-0233; St. Helena Creek Bridge on Hilderbrand Drive, Bridge No. 14C-072 (New Bridge No. 14C-0122); Hendricks Creek Bridge on Hendricks Road, Bridge 14C-047; Lyons Creek Bridge on Lakeshore Blvd, Bridge No. 14C-0065; Adobe Creek Bridge on Soda Bay Road, Bridge No. 14C-0002; Wolf Creek Bridge on Wolf Creek Road, Bridge No. 14C-51
Ordinance
Adopted — Pass
Supervisor Comstock offered Ordinance No.3053, and it was passed by roll call vote:
Clerk’s notes: Chair Brown read the ordinance for the second reading.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): Lakeside Heights HOA, et al. v. County of Lake, et al.
Closed Session Item
10.3Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Appointment of Behavioral Health Director
Closed Session Item
10.4Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Appointment of Health Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 10:10 a.m. having taken no action.