Board Of Supervisors — Tuesday, November 15, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Letter of Support for Lake County Law Library and Authorize the Chair to sign.
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Law Library provides essential public access to California's legal system, yet faces very severe fiscal challenges. The attached letter of support for the Law Library encourages Governor Brown to appropriate funding to be shared statewide, with all California Law Libraries. Absent an alternate funding stream or new allocation methodology, financial resources of the Lake County Law Library could be depleted in as little as two years.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for Lake County Law Library and Authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, Chairman
DATE: November 15, 2016
SUBJECT: Approve Letter of Support for Lake County Law Library and Authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Law Library provides essential public access to California's legal system, yet faces very severe fiscal challenges. The attached letter of support for the Law Library encourages Governor Brown to appropriate funding to be shared statewide, with all California Law Libraries. Absent an alternate funding stream or new allocation methodology, financial resources of the Lake County Law Library could be depleted in as little as two years.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for Lake County Law Library and Authorize the Chair to sign.
7.2Adopt Resolution Pertaining to Tax Revenue Exchange for Annexation to County Service Area No.2 – Spring Valley Water System (Annexation – LAFCO Project # 2016-01)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Our office has received a notification from the County Auditor-Controller regarding a proposed annexation to County Service Area No.2 - Spring Valley Water System which has been filed with LAFCO (Annexation- LAFCO Project #2016-01). A tax exchange agreement must be reached in order for this annexation to proceed.
Since the County and other taxing entities will not be relieved of any service requirements as a result of the annexation, it would not be appropriate for the general fund and other taxing entities to incur any loss of property tax revenue. The District will be able to generate revenue through fees charged for water connections in the annexed area. The proposed resolution, attached hereto, provides for no exchange of the existing base property tax revenue or the future tax increment, as a result of this annexation.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Adopt Resolution Pertaining to Tax Revenue Exchange for Annexation to County Service Area No.2 - Spring Valley Water (Annexation - LAFCO Project # 2016-01).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 15, 2016
SUBJECT: Adopt Resolution Pertaining to Tax Revenue Exchange for Annexation to County Service Area No.2 - Spring Valley Water System (Annexation - LAFCO Project # 2016-02)
EXECUTIVE SUMMARY:
Our office has received a notification from the County Auditor-Controller regarding a proposed annexation to County Service Area No.2 - Spring Valley Water System which has been filed with LAFCO (Annexation- LAFCO Project #2016-01). A tax exchange agreement must be reached in order for this annexation to proceed.
Since the County and other taxing entities will not be relieved of any service requirements as a result of the annexation, it would not be appropriate for the general fund and other taxing entities to incur any loss of property tax revenue. The District will be able to generate revenue through fees charged for water connections in the annexed area. The proposed resolution, attached hereto, provides for no exchange of the existing base property tax revenue or the future tax increment, as a result of this annexation.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Adopt Resolution Pertaining to Tax Revenue Exchange for Annexation to County Service Area No.2 - Spring Valley Water (Annexation - LAFCO Project # 2016-01).
7.3Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 1, 2016 to November 28, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Action Item
passed on consent
Motion carried
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Selena Jackson is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Jackson is requesting additional leave, from November 1, 2016 to November 28, 2016, which requires Board approval.
Due to the business needs of the department to have Ms. Jackson's position as a Substance Abuse Counselor actively working, the Department Head is requesting that your Board approve the request for additional leave to November 28, 2016 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 1, 2016 to November 28, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 6, 2016
SUBJECT: Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 1, 2016 to November 28, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
EXECUTIVE SUMMARY:
Selena Jackson is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Jackson is requesting additional leave, from November 1, 2016 to November 28, 2016, which requires Board approval.
Due to the business needs of the department to have Ms. Jackson's position as a Substance Abuse Counselor actively working, the Department Head is requesting that your Board approve the request for additional leave to November 28, 2016 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 1, 2016 to November 28, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
7.4Approve Budget Transfer for purchase of new phone system for Child Support Services in the amount of $6,380
Action Item
passed on consent
Staff memo
The Department of Child Support Services requests your Board's approval of the costs for the installation and training on our new phone system. This fixed asset was approved in our budget for 13/14 in anticipation of our move to our new Kelseyville location that year. However, as your Board is aware, we did not actually move into our new building until July of 2016. The installation of the new phone system and related training were not completed until we moved and must be paid in Fiscal Year 2016-17.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
We anticipate savings in office supplies, sufficient for transfer to fixed assets, to cover the cost of this purchase.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached Budget Transfer for the purchase of a new phone system for Child Support Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gail Woodworth, Child Support Services Director
DATE: November 7, 2016
SUBJECT: Consideration of Budget Transfer for purchase of new phone system for Child Support Services
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of the costs for the installation and training on our new phone system. This fixed asset was approved in our budget for 13/14 in anticipation of our move to our new Kelseyville location that year. However, as your Board is aware, we did not actually move into our new building until July of 2016. The installation of the new phone system and related training were not completed until we moved and must be paid in Fiscal Year 2016-17.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $6,380
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
We anticipate savings in office supplies, sufficient for transfer to fixed assets, to cover the cost of this purchase.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the attached Budget Transfer for the purchase of a new phone system for Child Support Services.
7.5Approve Resolution of the Board of Directors, Lake County Fire Protection District, Calling a Special Election on March 7, 2017 for the Purpose of Imposing a Special Tax Increase for Fire Protection and Prevention, Rescue, Emergency Medical Services and Transportation, Hazardous Material, and Other Services Related to the Protection of Lives and Property
Action Item
passed on consent
Staff memo
Lake County Fire Protection's District (LCFPD) Board of Directors adopted Ordinance No. 2016-1001 on October 26, 2016, upon 2/3rds vote of our District's registered voters, will repeal the existing Lakeshore Fire Protection District Ordinance No. 0197 and Lower Lake Fire Protection District Ordinance No. 96-97-2 and impose a special tax increase for fire protection and prevention, rescue, emergency medical services and transportation, hazardous material, and other services relating to the protection of lives and property.
As a result of adopting Ordinance No. 2016-1001, the Board of Directors subsequently adopted Resolution 16-1003 on October 26, 2016, requesting the Lake County Registrar of Voters to hold a special election on March 7, 2017, and place the Ordinance on the ballot. Both the Ordinance and the Resolution were passed at a duly noticed, regular meeting of the Board of Directors.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Resolution of the Board of Directors, Lake County Fire Protection District, Calling a Special Election on March 7, 2017 for the Purpose of Imposing a Special Tax Increase for Fire Protection and Prevention, Rescue, Emergency Medical Services and Transportation, Hazardous Material, and Other Services Related to the Protection of Lives and Property
Original memo text
..Title
..Body
MEMORANDUM
TO: County of Lake Board of Supervisors
FROM: Chief Sapeta, Lake County Fire Protection District
DATE: October 31, 2016
SUBJECT: Approve Resolution of the Board of Directors, Lake County Fire Protection District, Calling a Special Election on March 7, 2017 for the Purpose of Imposing a Special Tax Increase for Fire Protection and Prevention, Rescue, Emergency Medical Services and Transportation, Hazardous Material, and Other Services Related to the Protection of Lives and Property
EXECUTIVE SUMMARY:
Lake County Fire Protection's District (LCFPD) Board of Directors adopted Ordinance No. 2016-1001 on October 26, 2016, upon 2/3rds vote of our District's registered voters, will repeal the existing Lakeshore Fire Protection District Ordinance No. 0197 and Lower Lake Fire Protection District Ordinance No. 96-97-2 and impose a special tax increase for fire protection and prevention, rescue, emergency medical services and transportation, hazardous material, and other services relating to the protection of lives and property.
As a result of adopting Ordinance No. 2016-1001, the Board of Directors subsequently adopted Resolution 16-1003 on October 26, 2016, requesting the Lake County Registrar of Voters to hold a special election on March 7, 2017, and place the Ordinance on the ballot. Both the Ordinance and the Resolution were passed at a duly noticed, regular meeting of the Board of Directors.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Resolution of the Board of Directors, Lake County Fire Protection District, Calling a Special Election on March 7, 2017 for the Purpose of Imposing a Special Tax Increase for Fire Protection and Prevention, Rescue, Emergency Medical Services and Transportation, Hazardous Material, and Other Services Related to the Protection of Lives and Property
7.6Adopt Resolution Authorizing the Director, Public Works Department, to Sign a Notice of Completion for Work Performed Under Agreement Dated June 21, 2016 for Lake County Fire Damage Metal Beam Guard Rail Replacement Bid No. 15-17
Resolution
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Public Works Director to Sign a Notice of Completion for Work Performed Under Agreement Dated June 21, 2016 for Lake County Fire Damage Metal Beam Guard Rail Replacement Bid No. 15-17
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 2, 2016
SUBJECT: Adopt Resolution Authorizing the Public Works Director to Sign a Notice of Completion for Work Performed Under Agreement Dated June 21, 2016 for Lake County Fire Damage Metal Beam Guard Rail Replacement Bid No. 15-17
EXECUTIVE SUMMARY:
The contract for the construction of the Lake County Fire Damage Metal Beam Guard Rail Replacement Bid No. 15-17, authorized under the agreement dated June 21, 2016, was satisfactorily completed on September 27, 2016. The attached resolution authorizing the Public Works Director to sign the notice of completion has been prepared for your consideration.
It is recommended that the Board approve the resolution at their next regular meeting.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Public Works Director to Sign a Notice of Completion for Work Performed Under Agreement Dated June 21, 2016 for Lake County Fire Damage Metal Beam Guard Rail Replacement Bid No. 15-17
7.7Approve the First Amendment to Agreement between the County of Lake and County of Mendocino to provide technical services for Lake County radio systems to increase reimbursable rates for technical services and support; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are currently allocated in the Central Dispatch budget 2202.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends Approval of the First Amendment to Agreement between the County of Lake and County of Mendocino to provide technical services for Lake County radio systems to increase reimbursable rates for technical services and support; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 25, 2016
SUBJECT: Approval of the First Amendment to Agreement between the County of Lake and County of Mendocino to provide technical services for Lake County radio systems to increase reimbursable rates for technical services and support; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On October 18, 2016, Your Board approved the Standard Labor Agreement to provide technical services for the Lake County radio systems. Attached is the first amendment to include the 2016/17 pay rates.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 20,000 previously approved
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are currently allocated in the Central Dispatch budget 2202.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends Approval of the First Amendment to Agreement between the County of Lake and County of Mendocino to provide technical services for Lake County radio systems to increase reimbursable rates for technical services and support; and authorize the Chair to sign.
7.8(Sitting as the Board of Directors, Lake County Watershed Protection District) Approve Amendment Five to the Agreement between Lake County Watershed Protection District and Paragon Partners Ltd., for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, for an increase not to exceed $11,472.52 and a new contract amount of $138,072.52; and authorize the Chair to sign.
Agreement
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: We request the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District (District) authorize the Chairman of the Board to execute Amendment 5 to an Agreement for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project. This item is not anticipated to be controversial; therefore, it may be placed on the Consent Agenda.
On March 23, 2004 the District entered into an agreement with the Department of Water Resources for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs.
On October 2, 2012, the Board entered into an agreement with Paragon Partners Ltd. to provide acquisition and relocation services for six parcels with homes. On February 6, 2013, Amendment 1 to the Agreement was approved for acquisition of an additional residential parcel. These homes have been appraised, and the properties purchased. Two property owners declined to sell. Due to delays during acquisition, relocation services have not been completed for one property owner. On May 6, 2014 the Agreement was extended from December 31, 2013 to December 31, 2014. Two remaining property owners, 12 parcels totaling 365 acres, are in the process of being acquired and were approved by the Board for purchase on September 20, 2016. Amendment 4 extended the agreement period for one year until December 31, 2016 to complete these sales.
Amendment 5, proposed for action today, will extend the deadline once more from December 31, 2016 to April 30, 2017. Amendment 5 will also increase the value of the contract by $11,472.52 for a total contract cost of $138,072.52. The increase in cost is due to the complexity and time-consuming nature of the remaining purchases and relocations.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign Amendment 5 to Agreement for Appraisal and Relocation Assistance Services for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project with Paragon Partners Ltd. at the negotiated cost of $138,072.52.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We are requesting that the Board of Supervisors, (Sitting as the Board of Directors, Lake County Watershed Protection District) Approve Amendment Five to the Agreement between Lake County Watershed Protection District and Paragon Partners Ltd., for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, for an increase not to exceed $11,472.52 and a new contract amount of $138,072.52; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Scott De Leon, Water Resources Director
DATE: November 2, 2016
SUBJECT: (Sitting as the Board of Directors, Lake County Watershed Protection District) Approve Amendment Five to the Agreement between Lake County Watershed Protection District and Paragon Partners Ltd., for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, for an increase not to exceed $11,472.52 and a new contract amount of $138,072.52; and authorize the Chair to sign.
EXECUTIVE SUMMARY: We request the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District (District) authorize the Chairman of the Board to execute Amendment 5 to an Agreement for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project. This item is not anticipated to be controversial; therefore, it may be placed on the Consent Agenda.
On March 23, 2004 the District entered into an agreement with the Department of Water Resources for the Flood Protection Corridor Program Grant (5.214 million dollars). Grant funds were frozen in December 2008 due to the State's fiscal problems. The agreement was amended in May 2011 extending the grant and adding additional funds (total funds of 12.714 million dollars). The grant provides funds for the purchase of flood prone properties, from willing sellers in the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. The Project is one step in the process of restoring damaged habitat and the water quality of the Clear Lake watershed.
The grant requires that the acquisition of the real properties and the relocation of the occupants be conducted in the conformance with applicable Federal and State policies and procedures. The State Uniform Relocation Assistance and Real Property Acquisition Policies Act, provides that any public entity may, in order to prevent unnecessary expenses and duplication of functions, and to promote uniform and effective administration of relocation assistance programs, utilize the services of other agencies having an established organization to manage and implement relocation assistance programs.
On October 2, 2012, the Board entered into an agreement with Paragon Partners Ltd. to provide acquisition and relocation services for six parcels with homes. On February 6, 2013, Amendment 1 to the Agreement was approved for acquisition of an additional residential parcel. These homes have been appraised, and the properties purchased. Two property owners declined to sell. Due to delays during acquisition, relocation services have not been completed for one property owner. On May 6, 2014 the Agreement was extended from December 31, 2013 to December 31, 2014. Two remaining property owners, 12 parcels totaling 365 acres, are in the process of being acquired and were approved by the Board for purchase on September 20, 2016. Amendment 4 extended the agreement period for one year until December 31, 2016 to complete these sales.
Amendment 5, proposed for action today, will extend the deadline once more from December 31, 2016 to April 30, 2017. Amendment 5 will also increase the value of the contract by $11,472.52 for a total contract cost of $138,072.52. The increase in cost is due to the complexity and time-consuming nature of the remaining purchases and relocations.
We are requesting that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District, authorize the Chairman to sign Amendment 5 to Agreement for Appraisal and Relocation Assistance Services for Middle Creek Flood Damage Reduction and Ecosystem Restoration Project with Paragon Partners Ltd. at the negotiated cost of $138,072.52.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 11,472.52
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We are requesting that the Board of Supervisors, (Sitting as the Board of Directors, Lake County Watershed Protection District) Approve Amendment Five to the Agreement between Lake County Watershed Protection District and Paragon Partners Ltd., for Appraisal and Relocation Assistance Services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, for an increase not to exceed $11,472.52 and a new contract amount of $138,072.52; and authorize the Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.8. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.39:15 A.M. - Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer
Proclamation
approved — Pass
On motion of Supervisor Comstock, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Lake County Health Director Dr. Karen Tate presented the item to the Board. Dr. Tait asked that the Board continue the health emergency through the end of the debris removal process. Environmental Health Director Ray Ruminski was present and spoke. Mr. Ruminski stated that 89 of the Clayton Fire lots have been cleared, and 52 additional lots were scheduled. Soil sample results are being processed at this time. Ten teams are working with the 52 remaining lots and should be complete a few weeks after the Thanksgiving holiday. A total of 42 private clean ups are complete. There are a total of 15 lots that have not done anything to date and are potential abatement candidates.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:16 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: November 15, 2016
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Comstock, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: November 15, 2016
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Comstock, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:20 A.M. - Consideration and Discussion of Possible Steps to be Taken Pertaining to Fire Hazard Mitigation
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
We respectfully request the Board discuss the consideration of possible steps to be taken pertaining to fire hazard mitigation due to the growing concern of weed, brush and bush hazards around the county.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
This item is being brought to the Board for discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Anthony Farrington, District 4 Supervisor
Rob Brown, District 5 Supervisor
DATE: November 15, 2016
SUBJECT: 9:20 A.M. - Consideration and Discussion of Possible Steps to be Taken Pertaining to Fire Hazard Mitigation
EXECUTIVE SUMMARY:
We respectfully request the Board discuss the consideration of possible steps to be taken pertaining to fire hazard mitigation due to the growing concern of weed, brush and bush hazards around the county.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
This item is being brought to the Board for discussion only.
No action taken.
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following people spoke: Fire Chief Jay Beristianos, Tom Nixon, Greg Scott, Cathy Andre. No one else wished to speak and the public input portion of this item was closed.
8.79:30 A.M. ASSESSMENT APPEAL HEARING - (Sitting as the Lake County Local Board of Equalization):
Leontine Oberg - Application No. 21-2014 - 11033 Crestview Drive, Clearlake Park, CA, 95422 (APN 036-231-150)
Action Item
denied
Carried 5-0
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Leontine Oberg - Application No. 21-2014 - 11033 Crestview Drive, Clearlake Park, CA, 95422 (APN 036-231-150)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: October 25, 2016
SUBJECT: 9:30 A.M. - Assessment Appeal Hearing
EXECUTIVE SUMMARY:
Leontine Oberg - Application No. 21-2014 - 11033 Crestview Drive, Clearlake Park, CA, 95422 (APN 036-231-150)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Member Steele, and by vote of the Board, denied without prejudice the assessment appeal for Leotine Oberg- Application No. 21-2014 - 11033 Crestview Drive, Clearlake Park, CA, 95422 (APN 036-231-150). The motion carried by the following vote:
Ayes: Members Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: All parties related to this hearing were sworn in by Assistant Clerk of the Board.
Assessor-Recorder Richard Ford and Chief Deputy Assessor-Recorder Debbie Olson presented the item to the Board. The Board confirmed timely notification of the hearing.
Chair Brown asked if there was anyone present representing Leotine Oberg. No one was present for the hearing.
8.89:35 A.M. - (a) Consideration of Protest by Unity Adjustments of California, Inc., to Consultant Selection Board (CSB) Recommendation of Top Proposer to Request for Proposals (RFP) for Rocky, Jerusalem and Valley Wildfires Tree & Structural Burn Debris Removal Insurance Cost Recovery Invoicing; and (b) Approve Agreement with Tetra Tech, Inc., for Rocky, Jerusalem and Valley Wildfires Tree & Structural Burn Debris Removal Insurance Cost Recovery Invoicing in the amount of $993,763.94
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
In response to a requirement of CalOES, an RFP for Rocky, Jerusalem, and Valley Wildfires Tree and Structural Burn Debris Removal Insurance Cost Recovery Invoicing was released August 10, 2016, with proposals due September 2, 2016. A CSB met to conduct an initial review of the two proposals on September 16, 2016. At that time, the CSB determined the need to clarify and ask questions of the proposers. Phone conference interviews were held on September 30, 2016. After both proposers made their presentations and answered questions, the CSB scored the applicants and selected Tetra Tech, Inc. as the top proposer.
County staff then negotiated an agreement with Tetra Tech, Inc. After receiving notification of intent to award to Tetra Tech, Inc., the other proposer Robert Ellenberg of Unity Adjusters, Inc. filed a protest. Mr. Ellenberg's protest is attached hereto as is the recommended Agreement with Tetra Tech, Inc.
FISCAL IMPACT: __ None _X_Budgeted (in BU 1920) __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this project. Costs will be covered by State and Federal Disaster Relief Funds
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Staff recommends your Board deny the protest by Unity Adjusters to Consultant Section Board Recommendation of Top Proposer to RFP for Rocky, Jerusalem and Valley Wildfires Tree and Structural Burn Debris Removal Insurance Cost Recovery Invoicing.
(b) Staff Recommends your Board approve the agreement with Tetra Tech Inc., for Rocky, Jerusalem and Valley Wildfires Tree & Structural Burn Debris Removal Insurance Cost Recovery Invoicing in the amount of $993,763.94
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 15, 2016
SUBJECT: 9:35 A.M. - (a) Consideration of Protest by Unity Adjustments of California, Inc., to Consultant Selection Board (CSB) Recommendation of Top Proposer to Request for Proposals (RFP) for Rocky, Jerusalem and Valley Wildfires Tree & Structural Burn Debris Removal Insurance Cost Recovery Invoicing; and (b) Approve Agreement with Tetra Tech, Inc., for Rocky, Jerusalem and Valley Wildfires Tree & Structural Burn Debris Removal Insurance Cost Recovery Invoicing in the amount of $993,763.94
EXECUTIVE SUMMARY:
In response to a requirement of CalOES, an RFP for Rocky, Jerusalem, and Valley Wildfires Tree and Structural Burn Debris Removal Insurance Cost Recovery Invoicing was released August 10, 2016, with proposals due September 2, 2016. A CSB met to conduct an initial review of the two proposals on September 16, 2016. At that time, the CSB determined the need to clarify and ask questions of the proposers. Phone conference interviews were held on September 30, 2016. After both proposers made their presentations and answered questions, the CSB scored the applicants and selected Tetra Tech, Inc. as the top proposer.
County staff then negotiated an agreement with Tetra Tech, Inc. After receiving notification of intent to award to Tetra Tech, Inc., the other proposer Robert Ellenberg of Unity Adjusters, Inc. filed a protest. Mr. Ellenberg's protest is attached hereto as is the recommended Agreement with Tetra Tech, Inc.
FISCAL IMPACT: __ None _X_Budgeted (in BU 1920) __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this project. Costs will be covered by State and Federal Disaster Relief Funds
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Staff recommends your Board deny the protest by Unity Adjusters to Consultant Section Board Recommendation of Top Proposer to RFP for Rocky, Jerusalem and Valley Wildfires Tree and Structural Burn Debris Removal Insurance Cost Recovery Invoicing.
(b) Staff Recommends your Board approve the agreement with Tetra Tech Inc., for Rocky, Jerusalem and Valley Wildfires Tree & Structural Burn Debris Removal Insurance Cost Recovery Invoicing in the amount of $993,763.94
No action was taken
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Environmental Health Director Ray Ruminski was present. Robert Riggs from Unity Adjustments of California, Inc. was present and gave a PowerPoint presentation. Sean Smith from the Governor's Office of Emergency Services was present and spoke. Public Services Director Lars Ewing spoke. Auditor-Controller Cathy Saderlund spoke.
Chair Brown asked if anyone present wished to speak and the following people spoke: Jeanne Kostin, Bob Ellenburg (Unity), Janice Irwin, Carolyn Spezza, Pamela Harpster, James Lee, Phil Skyles, Terry Holmes, Mark Rudigear, Brian McGowan (Tetra Tech). No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2016-17 for a contract maximum of $550,000; and authorize the Chair to sign.
Action Item
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and the Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2016-17. Under this Agreement, Lake County Behavioral Health is obligated to pay a maximum contract amount of $550,000.
BACKGROUND AND DISCUSSION: Redwood Community Services, Inc. has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. Lake County Behavioral Health continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible and youth.
For these reasons, we are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $550,000
Amount Budgeted: $550,000
Unobligated Funds Available: $0
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Foster Care/ITFC/WRAP is $550,000. Lake County Behavioral Health is requesting a contract maximum of $550,000. Funding for this contract is through Realignment and Medi-Cal Federal Financial Participation (FFP).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2016-17 for a contract maximum of $550,000; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: November 15, 2016
SUBJECT: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2016-17 for a contract maximum of $550,000; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and the Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2016-17. Under this Agreement, Lake County Behavioral Health is obligated to pay a maximum contract amount of $550,000.
BACKGROUND AND DISCUSSION: Redwood Community Services, Inc. has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. Lake County Behavioral Health continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible and youth.
For these reasons, we are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $550,000
Amount Budgeted: $550,000
Unobligated Funds Available: $0
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Foster Care/ITFC/WRAP is $550,000. Lake County Behavioral Health is requesting a contract maximum of $550,000. Funding for this contract is through Realignment and Medi-Cal Federal Financial Participation (FFP).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2016-17 for a contract maximum of $550,000; and authorize the Chair to sign.
On motion of Supervisor Comstock, and by vote of the Board, waived the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington and Brown
On motion of Supervisor Comstock, and by vote of the Board, approved the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2016-17 for a contract maximum of $550,000; and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: Interim Behavioral Health Director Kevin Thompson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Board appointment to CSAC Board of Directors for 2017
Appointment
approved — Pass
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Comstock (recovered from the archived minutes by OCR)
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: absent Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on November 29, 2016. Any member of your Board of Supervisors is eligible for directorship.
This appointment should be made as soon as possible to allow for your Boards representative to plan on attending.
See attached memo from Matt Cate, Executive Director for additional information.
..Recommended Action
RECOMMENDED ACTION:
Appoint Board representative to CSAC Board of Directors for 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Chair Brown
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 15, 2016
SUBJECT: Appoint Board representative to CSAC Board of Directors for 2017.
EXECUTIVE SUMMARY:
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on November 29, 2016. Any member of your Board of Supervisors is eligible for directorship.
This appointment should be made as soon as possible to allow for your Boards representative to plan on attending.
See attached memo from Matt Cate, Executive Director for additional information.
..Recommended Action
RECOMMENDED ACTION:
Appoint Board representative to CSAC Board of Directors for 2017.
On motion of Supervisor Comstock, and by vote of the Board, appointed Supervisor Steele to the CSAC Board of Directors and appointed incoming Supervisor Scott as an alternate. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of the Following Appointments:
Lower Lake Cemetery District Board of Trustees
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Lower Lake Cemetery District Board of Trustees currently has One (1) vacancy: General Membership
One application has been received from Bob Minenna to fill this vacancy
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consider application of Bob Minenna for General Membership of the Lower Lake Cemetery District Board of Trustees
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: October 27, 2016
SUBJECT: Consideration of appointment to the Lower Lake Cemetery District Board of Trustees
EXECUTIVE SUMMARY:
The Lower Lake Cemetery District Board of Trustees currently has One (1) vacancy: General Membership
One application has been received from Bob Minenna to fill this vacancy
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consider application of Bob Minenna for General Membership of the Lower Lake Cemetery District Board of Trustees
On motion of Supervisor Comstock, and by vote of the Board, appointed Bob Minenna to the Lower Lake Cemetery District Board of Trustees. The motion carried by the following vote:
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Request to Underfill Chief Building Official Position
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
In order to meet the demands of the Building and Safety Division, and while the Chief Building Official position is vacant, it is necessary to have someone who can supervise the building inspectors, provide additional capabilities for inspections and to interpret the building code. This underfill will allow the Department to meet these needs.
I am proposing to have James Vagnone, Plans Examiner underfill the position as Interim Deputy Building Official until a new Chief Building Official is hired. James will go to step 1 of the Interim Deputy Building Official at $5,460 per month, if appointed by the BOS. This proposal has been reviewed and approved by the Human Resources Director Kathy Ferguson.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Underfill of Chief Building Official with an Interim Deputy Building Official at $5,460 a month for a period not to exceed the hiring of a Chief Building Official.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, AICP, Community Development Director
DATE:` November 15, 2016
SUBJECT: Consideration of Request to Underfill Chief Building Official Position
EXECUTIVE SUMMARY:
In order to meet the demands of the Building and Safety Division, and while the Chief Building Official position is vacant, it is necessary to have someone who can supervise the building inspectors, provide additional capabilities for inspections and to interpret the building code. This underfill will allow the Department to meet these needs.
I am proposing to have James Vagnone, Plans Examiner underfill the position as Interim Deputy Building Official until a new Chief Building Official is hired. James will go to step 1 of the Interim Deputy Building Official at $5,460 per month, if appointed by the BOS. This proposal has been reviewed and approved by the Human Resources Director Kathy Ferguson.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Underfill of Chief Building Official with an Interim Deputy Building Official at $5,460 a month for a period not to exceed the hiring of a Chief Building Official.
On motion of Supervisor Comstock, and by vote of the Board, approved the request to underfill the Chief Building Official position. The motion carried by the following vote:
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6Consideration of Approval of Agreement Between the County of Lake and California Association of Environmental Health Administrators (CAEHA) in the Amount of $60,700 for Professional Debris Cleanup Services Due to the Clayton Fire and Request Permission from the Board to Waive the Normal Competitve Bidding Process
Agreement
continued to a future date
Staff memo
EXECUTIVE SUMMARY:
Environmental Health has been working with CalRecycle on the state sponsored fire debris removal project. The Governor's declaration and our local Health Officer currently still have us under a state of emergency. We would like to request your consideration to contract services with CAEHA (California Association of Environmental Health Administrators) to support the incident clean-up. Please find along with this Cover Memo the contract that we would like to propose with CAEHA.
CAEHA is readily available to us and is the only organization that we know of that has both the experienced staffing and the required professional insurance. They are able to provide professional data and field management services for the wildfire disasters with a specialized degree of expertise and competency. CAEHA has previously demonstrated their ability to provide the necessary support and unique services to the County of Lake through their work relating to debris cleanup with Valley Fire and Rocky/Jerusalem wildfires. Their expertise, training, and experience in environmental management and cleanup efforts make them ideal for this project.
Due to the short time frame involved we are requesting that the Board of Supervisors find it in the public's best interest to waive the normal bidding process, making a determination that competitive bidding would not be in the public's best interest nor provide any economic benefit due to CAEHA's extensive experience with fire debris cleanup.
This specialized service contract with CAEHA is for a limited duration and has a maximum dollar amount. The not-to-exceed sum is based on hourly rates paid for similar services within the last 15 months. We expect this is a reimbursable expense.
FISCAL IMPACT: __ None __Budgeted X__Non-Budgeted
Estimated Cost: N//A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Health Services requests and recommends your Board waive the formal bid process and authorize the Interim Health Services Director/Health Services Director to sign the contract.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: November 15, 2016
SUBJECT: Consideration of Approval of Agreement Between the County of Lake
and California Association of Environmental Health Administrators (CAEHA) in the Amount of $60,700 for Professional Debris
Cleanup Services Due to the Clayton Fire and Permission from
the Board to Waive the Normal Competitive Bidding Process
EXECUTIVE SUMMARY:
Environmental Health has been working with CalRecycle on the state sponsored fire debris removal project. The Governor's declaration and our local Health Officer currently still have us under a state of emergency. We would like to request your consideration to contract services with CAEHA (California Association of Environmental Health Administrators) to support the incident clean-up. Please find along with this Cover Memo the contract that we would like to propose with CAEHA.
CAEHA is readily available to us and is the only organization that we know of that has both the experienced staffing and the required professional insurance. They are able to provide professional data and field management services for the wildfire disasters with a specialized degree of expertise and competency. CAEHA has previously demonstrated their ability to provide the necessary support and unique services to the County of Lake through their work relating to debris cleanup with Valley Fire and Rocky/Jerusalem wildfires. Their expertise, training, and experience in environmental management and cleanup efforts make them ideal for this project.
Due to the short time frame involved we are requesting that the Board of Supervisors find it in the public's best interest to waive the normal bidding process, making a determination that competitive bidding would not be in the public's best interest nor provide any economic benefit due to CAEHA's extensive experience with fire debris cleanup.
This specialized service contract with CAEHA is for a limited duration and has a maximum dollar amount. The not-to-exceed sum is based on hourly rates paid for similar services within the last 15 months. We expect this is a reimbursable expense.
FISCAL IMPACT: __ None __Budgeted X__Non-Budgeted
Estimated Cost: N//A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Health Services requests and recommends your Board waive the formal bid process and authorize the Interim Health Services Director/Health Services Director to sign the contract.
Thank you for your consideration of this request.
No action taken.
Clerk’s notes: This item was continued to November 22, 2016 at the request of staff.
9.7Consideration of Approval of side letter with Lake County Correctional Officers Association (LCCOA) temporarily allowing four-day twelve hour shifts and an increase in the cap for Compensatory Time Off (CTO) and authorize the Board Chair to sign the side letter.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, the Sheriff's Office is experiencing a shortage of Correctional Officers assigned to work at the Correctional Facility which has resulted in mandatory overtime for Correctional Officers. At the request of the Sheriff and the Correctional Captain, the County approached the LCCOA to enter into a side letter agreement to allow temporarily a four-day, twelve hour per day shift with paid overtime in excess of eighty-four hours in a fourteen (14) day work week.
This change in shift will:
* provide employees with as much advanced notice as possible as to their schedules, and
* distribute the mandatory overtime requirement among all Lake County Correctional Officers Association (LCCOA) Correctional Officers to the extent possible, and
* most importantly, provide for officer safety
The LCCOA requested a temporary increase in the Maximum Accrual of CTO during this temporary agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Both sides have agreed to these terms, and staff requests that your Board
1) approve the terms of the side letter
2) authorize the chair to sign the side letter
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Kathy Ferguson, Human Resources Director
DATE: November 1, 2016
SUBJECT: Approve side letter with Lake County Correctional Officers Association (LCCOA) temporarily allowing four-day twelve hour shifts and an increase in the cap for Compensatory Time Off (CTO) and authorize the Board Chair to sign the side letter.
EXECUTIVE SUMMARY:
As your Board is aware, the Sheriff's Office is experiencing a shortage of Correctional Officers assigned to work at the Correctional Facility which has resulted in mandatory overtime for Correctional Officers. At the request of the Sheriff and the Correctional Captain, the County approached the LCCOA to enter into a side letter agreement to allow temporarily a four-day, twelve hour per day shift with paid overtime in excess of eighty-four hours in a fourteen (14) day work week.
This change in shift will:
* provide employees with as much advanced notice as possible as to their schedules, and
* distribute the mandatory overtime requirement among all Lake County Correctional Officers Association (LCCOA) Correctional Officers to the extent possible, and
* most importantly, provide for officer safety
The LCCOA requested a temporary increase in the Maximum Accrual of CTO during this temporary agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Both sides have agreed to these terms, and staff requests that your Board
1) approve the terms of the side letter
2) authorize the chair to sign the side letter
On motion of Supervisor Comstock, and by vote of the Board, approved the side letter with Lake County Correctional Officers Association (LCCOA) temporarily allowing four-day twelve hour shifts and an increase in the cap for Compensatory Time Off (CTO) and authorize the Board Chair to sign the side letter. The motion carried by the following vote:
Clerk’s notes: Human Resources Director Kathy Ferguson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA