Board Of Supervisors — Tuesday, December 20, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Golden State Finance Authority (GSFA) Second Agreement for Residence Emergency Disaster Assistance Program Member County: Lake, an increase of $700,000 and Authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On February 8, 2016, your Board approved the first GSFA Agreement for Residence Emergency Disaster Assistance Program, which was later amended on December 6, 2016 (to extend the term and broaden use of the funds). As you recall, GSFA initially provided $350,000 in assistance to Valley Fire survivors under the first Agreement.
This Second Agreement provides an additional $700,000 in assistance to Valley Fire survivors whose household income does not exceed 115% State Median Income. Grant funds may be provided to affected individuals and families, or organizations serving same. Funds are limited to $2,500 per household. Unlike the first Agreement, this Second Agreement allows for up to 5% to be charged for administrative fees. All funds must be spent within two years.
We continue to be extremely thankful to GFSA for making these funds available. As soon as possible, staff will meet with North Coast Opportunities (NCO), our contractor who is administering funds under the first grant, to plan for a new contract to do the same for this Second Agreement. Staff is also very grateful to NCO for their continued outstanding service in our wildfire recovery.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Golden State Finance Authority (GSFA) Second Agreement for Residence Emergency Disaster Assistance Program Member County: Lake, an increase of $700,000 and Authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Approve Golden State Finance Authority (GSFA) Second Agreement for Residence Emergency Disaster Assistance Program Member County: Lake, an increase of $700,000 and Authorize the Chair to sign.
EXECUTIVE SUMMARY:
On February 8, 2016, your Board approved the first GSFA Agreement for Residence Emergency Disaster Assistance Program, which was later amended on December 6, 2016 (to extend the term and broaden use of the funds). As you recall, GSFA initially provided $350,000 in assistance to Valley Fire survivors under the first Agreement.
This Second Agreement provides an additional $700,000 in assistance to Valley Fire survivors whose household income does not exceed 115% State Median Income. Grant funds may be provided to affected individuals and families, or organizations serving same. Funds are limited to $2,500 per household. Unlike the first Agreement, this Second Agreement allows for up to 5% to be charged for administrative fees. All funds must be spent within two years.
We continue to be extremely thankful to GFSA for making these funds available. As soon as possible, staff will meet with North Coast Opportunities (NCO), our contractor who is administering funds under the first grant, to plan for a new contract to do the same for this Second Agreement. Staff is also very grateful to NCO for their continued outstanding service in our wildfire recovery.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Golden State Finance Authority (GSFA) Second Agreement for Residence Emergency Disaster Assistance Program Member County: Lake, an increase of $700,000 and Authorize the Chair to sign.
7.2Approve Second Amendment to Agreement between the County of Lake and the Lake County Chamber of Commerce to provide visitor information services and support the growth and vitality of local businesses, for an extended term of January 1, 2017 to June 30, 2017 and an increase of $30,000 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, we have contracted with the Lake County Chamber of Commerce since 2010 to provide marketing services that benefit our marketing and tourism program, local stakeholders and community. Staff is seeking approval to extend the term of the existing Agreement for an additional six months, ending June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $5,000 per month for 6 months, for a maximum additional compensation of $30,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Sufficient funds are budgeted in BU 1892
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment to Agreement between the County of Lake and the Lake County Chamber of Commerce to provide visitor information services and support the growth and vitality of local businesses, for an extended term of January 1, 2017 to June 30, 2017 and an increase of $30,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Approve Second Amendment to Agreement between the County of Lake and the Lake County Chamber of Commerce to provide visitor information services and support the growth and vitality of local businesses, for an extended term of January 1, 2017 to June 30, 2017 and an increase of $30,000, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
As your Board is aware, we have contracted with the Lake County Chamber of Commerce since 2010 to provide marketing services that benefit our marketing and tourism program, local stakeholders and community. Staff is seeking approval to extend the term of the existing Agreement for an additional six months, ending June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $5,000 per month for 6 months, for a maximum additional compensation of $30,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Sufficient funds are budgeted in BU 1892
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment to Agreement between the County of Lake and the Lake County Chamber of Commerce to provide visitor information services and support the growth and vitality of local businesses, for an extended term of January 1, 2017 to June 30, 2017 and an increase of $30,000 and authorize the Chair to sign.
7.3Approve First Amendment to Agreement between the County of Lake and Tony Barthel to provide destination marketing program implementation and management services in support of Lake County Destination Tourism Marketing Efforts for an extended term ending June 30, 2017 at an additional cost of $20,000 and Authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
For the past year, we have contracted with Tony Barthel to provide various marketing services for our marketing and tourism program. Staff is seeking approval to extend the term of the existing Agreement through June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payable at $2,500 per month, for a maximum additional compensation of $20,000
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Agreement between the County of Lake and Tony Barthel to provide destination marketing program implementation and management services in support of Lake County Destination Tourism Marketing Efforts for an extended term ending June 30, 2017 at an additional cost of $20,000 and Authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Approve First Amendment to Agreement between the County of Lake and Tony Barthel to provide destination marketing program implementation and management services in support of Lake County Destination Tourism Marketing Efforts for an extended term ending June 30, 2017 at an additional cost of $20,000 and Authorize the Chair to sign.
EXECUTIVE SUMMARY:
For the past year, we have contracted with Tony Barthel to provide various marketing services for our marketing and tourism program. Staff is seeking approval to extend the term of the existing Agreement through June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payable at $2,500 per month, for a maximum additional compensation of $20,000
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Agreement between the County of Lake and Tony Barthel to provide destination marketing program implementation and management services in support of Lake County Destination Tourism Marketing Efforts for an extended term ending June 30, 2017 at an additional cost of $20,000 and Authorize the Chair to sign.
7.4Approve Second Amendment for Agreement between the County of Lake and This is the Crowd, USA, Inc., for display on-line advertising campaign, creation, monthly management, optimization and reporting for Lake County Destination Marketing, for an extended term of January 1, 2017 to June 30, 2017, at an additional cost of $11,970 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, we have contracted with Crowd since 2015 to provide online marketing services that benefit our marketing and tourism program, local stakeholders and community. Staff is seeking approval to extend the term of the existing Agreement for an additional six months, ending June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payable at $1,995 per month for six months, for a maximum additional compensation of $11,970 and budgeted in BU 1892
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment for Agreement between the County of Lake and This is the Crowd, USA, Inc., for display on-line advertising campaign, creation, monthly management, optimization and reporting for Lake County Destination Marketing, for an extended term of January 1, 2017 to June 30, 2017, at an additional cost of $11,970 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Approve Second Amendment for Agreement between the County of Lake and This is the Crowd, USA, Inc., for display on-line advertising campaign, creation, monthly management, optimization and reporting for Lake County Destination Marketing, for an extended term of January 1, 2017 to June 30, 2017, at an additional cost of $11,970 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
As your Board is aware, we have contracted with Crowd since 2015 to provide online marketing services that benefit our marketing and tourism program, local stakeholders and community. Staff is seeking approval to extend the term of the existing Agreement for an additional six months, ending June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payable at $1,995 per month for six months, for a maximum additional compensation of $11,970 and budgeted in BU 1892
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment for Agreement between the County of Lake and This is the Crowd, USA, Inc., for display on-line advertising campaign, creation, monthly management, optimization and reporting for Lake County Destination Marketing, for an extended term of January 1, 2017 to June 30, 2017, at an additional cost of $11,970 and authorize the Chair to sign.
7.5Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 28 2016 to December 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Selena Jackson is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Jackson is requesting additional leave, from November 28, 2016 to December 31, 2016, which requires Board approval.
Due to the business needs of the department to have Ms. Jackson's position as a Substance Abuse Counselor actively working, the Department Head is requesting that your Board approve the request for additional leave to December 31, 2016 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 28, 2016 to December 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 28, 2016 to December 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
EXECUTIVE SUMMARY:
Selena Jackson is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Jackson is requesting additional leave, from November 28, 2016 to December 31, 2016, which requires Board approval.
Due to the business needs of the department to have Ms. Jackson's position as a Substance Abuse Counselor actively working, the Department Head is requesting that your Board approve the request for additional leave to December 31, 2016 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Approve Leave of Absence Request for Selena Jackson, Substance Abuse Counselor, from November 28, 2016 to December 31, 2016 or until such time as the Behavioral Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
7.6Approve Agreement between the County of Lake and Prentice, Long, Epperson, for labor negotiation and labor relations services for a duration of three (3) years, not to exceed $35,000 annually and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Staff is proposing to award a contract to the law firm of Prentice, Long and Epperson for labor negation and labor relations services.
As directed by your board pursuant to the proceedings that adopted the Recommended Budget in June, staff issued a Request for Proposal (RFP) for labor negotiation and labor relation services to assist the County in developing and maintaining cooperative labor-management relationships with the County's employee bargaining units.
Five proposals received were all from well-regarded law firms and reflected the ability to provide competent services consistent with the scope of work outlined in the request for proposals. Only two, however, reflected any County experience serving small rural counties and that experience was limited. Additionally, based on their hourly rates ranging from $315 to $350 and reference checks, staff estimates that those two proposals would result in annual costs ranging from $70,000 to $100,000 per year.
In light of the estimated cost and the lack of experience in serving small rural counties, staff has identified a firm which was not apprised of the RFP but that specializes in providing labor negation services to small rural counties. The firm, Prentice, Long and Epperson, is based in Redding and its clients include the Counties of Sierra, Trinity, Modoc and Alpine. Based on their hourly rate of $180 and their relatively modest reimbursable expenses, staff estimates that the average annual cost of the basic labor negotiation services provided under the contract will not likely exceed $35,000.
As your Board is aware, the consultant selection policy does not apply to this agreement due to the confidential nature of the services to be provided.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $35,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Staff's estimated annual cost of $35,000 reflects provision of basic labor negotiations service. The actual cost is ultimately dependent upon the complexity of negotiations. Additional costs could also be expected if the County utilizes the Consultant for other services such as attendance at PERB proceedings or consultation regarding topics related to labor relations and employment conditions.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Prentice, Long, Epperson, for labor negotiation and labor relations services for a duration of three (3) years, not to exceed $35,000 annually and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Approve Agreement between the County of Lake and Prentice, Long, Epperson, for labor negotiation and labor relations services for a duration of three (3) years, not to exceed $35,000 annually and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Staff is proposing to award a contract to the law firm of Prentice, Long and Epperson for labor negation and labor relations services.
As directed by your board pursuant to the proceedings that adopted the Recommended Budget in June, staff issued a Request for Proposal (RFP) for labor negotiation and labor relation services to assist the County in developing and maintaining cooperative labor-management relationships with the County's employee bargaining units.
Five proposals received were all from well-regarded law firms and reflected the ability to provide competent services consistent with the scope of work outlined in the request for proposals. Only two, however, reflected any County experience serving small rural counties and that experience was limited. Additionally, based on their hourly rates ranging from $315 to $350 and reference checks, staff estimates that those two proposals would result in annual costs ranging from $70,000 to $100,000 per year.
In light of the estimated cost and the lack of experience in serving small rural counties, staff has identified a firm which was not apprised of the RFP but that specializes in providing labor negation services to small rural counties. The firm, Prentice, Long and Epperson, is based in Redding and its clients include the Counties of Sierra, Trinity, Modoc and Alpine. Based on their hourly rate of $180 and their relatively modest reimbursable expenses, staff estimates that the average annual cost of the basic labor negotiation services provided under the contract will not likely exceed $35,000.
As your Board is aware, the consultant selection policy does not apply to this agreement due to the confidential nature of the services to be provided.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $35,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Staff's estimated annual cost of $35,000 reflects provision of basic labor negotiations service. The actual cost is ultimately dependent upon the complexity of negotiations. Additional costs could also be expected if the County utilizes the Consultant for other services such as attendance at PERB proceedings or consultation regarding topics related to labor relations and employment conditions.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Prentice, Long, Epperson, for labor negotiation and labor relations services for a duration of three (3) years, not to exceed $35,000 annually and authorize the Chair to sign.
7.7Appoint the Public Services Director and County Administrative Officer, or their designees, to serve as the negotiating team relative to the purchase of property for the Lower Lake Parks Maintenance Shop.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On December 6, 2016, your Board provided conceptual approval for the purchase of real property intended to facilitate rebuilding of the maintenance shop in Lower Lake that serves the Parks Division.
The next step in the acquisition process is to establish a value and negotiate a price and terms with the seller of the property. To that end, County policy requires your Board to appoint a negotiating team. Staff is recommending that the negotiating team be comprised of the Public Services Director and the County Administrative Officer, or their designees.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): TBD
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint the Public Services Director and County Administrative Officer, or their designees, to serve as the negotiating team relative to the purchase of property for the Lower Lake Parks Maintenance Shop.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Appoint the Public Services Director and County Administrative Officer, or their designees, to serve as the negotiating team relative to the purchase of property for the Lower Lake Parks Maintenance Shop.
EXECUTIVE SUMMARY:
On December 6, 2016, your Board provided conceptual approval for the purchase of real property intended to facilitate rebuilding of the maintenance shop in Lower Lake that serves the Parks Division.
The next step in the acquisition process is to establish a value and negotiate a price and terms with the seller of the property. To that end, County policy requires your Board to appoint a negotiating team. Staff is recommending that the negotiating team be comprised of the Public Services Director and the County Administrative Officer, or their designees.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): TBD
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint the Public Services Director and County Administrative Officer, or their designees, to serve as the negotiating team relative to the purchase of property for the Lower Lake Parks Maintenance Shop.
7.8(a) Waive the formal bidding process, per Ordinance #3043, Purchasing code 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Request to Establish a Participation Agreement with Partnership HealthPlan of California (PHC); and (c) Approve the Letter Of Agreement Between Partnership HealthPlan of California and Lake County of California, Behavioral Health Department; and (d) Authorize the Lake County Behavioral Health Interim Director to sign the Letter of Agreement.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: The primary focus for this Case Manager position will be to provide care coordination for PHC members. Currently, Beacon Health Options provides mental health services to PHC members who are on the mild to moderate acuity scale and LCBH provides mental health services to PHC members who are on the moderate to severe acuity scale. This Case Manager will manage all referrals and maintain necessary data on the referrals in order to produce outcomes which will then be used to improve the referral process and transition of care.
We are requesting to waive the formal bidding process, per Ordinance #3043, Purchasing code 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Contract Cost: N/A
Allocation of Funds from Grant: $250,000
FISCAL IMPACT (Narrative): Lake County Behavioral Health will receive a total of $250,000 from Partnership HealthPlan of California for the development of this Case Manager position. The first payment in the amount of $125,000 will be made within thirty (30) days from the last signature date on this Agreement. The Second and final payment of $125,000 will be made within thirty (30) days of receipt of final report by Lake County Behavioral Health in October 2018.
STAFFING IMPACT (if applicable): One additional Case Manager position will be filled; however, this position has already been allocated to Lake County Behavioral Health so there are no additional position allocations being requested at this time.
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #3043, Purchasing code 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Request to Establish a Participation Agreement with Partnership HealthPlan of California (PHC); and (c) Approve the Letter Of Agreement Between Partnership HealthPlan of California and Lake County of California, Behavioral Health Department; and (d) Authorize the Lake County Behavioral Health Interim Director to sign the Letter of Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, Interim Behavioral Health Director
DATE: December 20, 2016
SUBJECT: (a) Waive the formal bidding process, per Ordinance #3043, Purchasing code 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Request to Establish a Participation Agreement with Partnership HealthPlan of California (PHC); and (c) Approve the Letter Of Agreement Between Partnership HealthPlan of California and Lake County of California, Behavioral Health Department; and (d) Authorize the Lake County Behavioral Health Interim Director to sign the Letter of Agreement.
EXECUTIVE SUMMARY: Attached, for your approval is the Letter of Agreement between Partnership HealthPlan of California and Lake County of California, Behavioral Health Department. This Agreement enables Lake County Behavioral Health to receive $250,000 in grant money to fund the expenses associated with hiring a Case Manager to manage and oversee the overall care transition for PHC members referred between PHC, Beacon Healthy Options, and LCBH for the period of November 1, 2016 through October 31, 2018.
BACKGROUND AND DISCUSSION: The primary focus for this Case Manager position will be to provide care coordination for PHC members. Currently, Beacon Health Options provides mental health services to PHC members who are on the mild to moderate acuity scale and LCBH provides mental health services to PHC members who are on the moderate to severe acuity scale. This Case Manager will manage all referrals and maintain necessary data on the referrals in order to produce outcomes which will then be used to improve the referral process and transition of care.
We are requesting to waive the formal bidding process, per Ordinance #3043, Purchasing code 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Contract Cost: N/A
Allocation of Funds from Grant: $250,000
FISCAL IMPACT (Narrative): Lake County Behavioral Health will receive a total of $250,000 from Partnership HealthPlan of California for the development of this Case Manager position. The first payment in the amount of $125,000 will be made within thirty (30) days from the last signature date on this Agreement. The Second and final payment of $125,000 will be made within thirty (30) days of receipt of final report by Lake County Behavioral Health in October 2018.
STAFFING IMPACT (if applicable): One additional Case Manager position will be filled; however, this position has already been allocated to Lake County Behavioral Health so there are no additional position allocations being requested at this time.
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #3043, Purchasing code 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Request to Establish a Participation Agreement with Partnership HealthPlan of California (PHC); and (c) Approve the Letter Of Agreement Between Partnership HealthPlan of California and Lake County of California, Behavioral Health Department; and (d) Authorize the Lake County Behavioral Health Interim Director to sign the Letter of Agreement.
7.9Adopt Resolution Accepting Official Canvass of the Consolidated General Election Held November 8, 2016; Declaring Certain County Officials Duly Elected; Appointing Directors of Certain Special District Boards; And Declaring the Results of County Measure Under the Board’s Jurisdiction.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The "RESOLUTION ACCEPTING OFFICIAL CANVASS OF THE CONSOLIDATED GENERAL ELECTION HELD ON NOVEMBER 8, 2016; DECLARING CERTAIN COUNTY OFFICIALS DULY ELECTED; APPOINTING DIRECTORS OF CERTAIN SPECIAL DISTRICT BOARDS; AND, DECLARING THE RESULTS OF COUNTY MEASURE UNDER THE BOARD'S JURISDICTION"; "Certification of County Elections Official of Results of the Official Canvass of the Election Returns and the Results of the 1% Manual Tally of Randomly Selected Voting Precincts for the November 8, 2016 Consolidated General Election" with the Statement of Votes Cast attached; "Certification Of County Elections Official of Results of the Canvass of Write-In Votes for Qualified Candidates at the November 8, 2016 Consolidated General Election" with the Statement of Write-In Votes Cast attached, are being submitted for your Board's approval pursuant to Sections 10515, 15372 and 15400 of the Elections Code, State of California.
Attachments
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Accepting Official Canvass of the Consolidated General Election Held November 8, 2016; Declaring Certain County Officials Duly Elected; Appointing Directors of Certain Special District Boards; And Declaring the Results of County Measure Under the Board's Jurisdiction.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Diane C. Fridley, Registrar of Voters
DATE: December 20, 2016
SUBJECT: Adopt Resolution Accepting Official Canvass of the Consolidated General Election Held November 8, 2016; Declaring Certain County Officials Duly Elected; Appointing Directors of Certain Special District Boards; And Declaring the Results of County Measure Under the Board's Jurisdiction.
EXECUTIVE SUMMARY:
The "RESOLUTION ACCEPTING OFFICIAL CANVASS OF THE CONSOLIDATED GENERAL ELECTION HELD ON NOVEMBER 8, 2016; DECLARING CERTAIN COUNTY OFFICIALS DULY ELECTED; APPOINTING DIRECTORS OF CERTAIN SPECIAL DISTRICT BOARDS; AND, DECLARING THE RESULTS OF COUNTY MEASURE UNDER THE BOARD'S JURISDICTION"; "Certification of County Elections Official of Results of the Official Canvass of the Election Returns and the Results of the 1% Manual Tally of Randomly Selected Voting Precincts for the November 8, 2016 Consolidated General Election" with the Statement of Votes Cast attached; "Certification Of County Elections Official of Results of the Canvass of Write-In Votes for Qualified Candidates at the November 8, 2016 Consolidated General Election" with the Statement of Write-In Votes Cast attached, are being submitted for your Board's approval pursuant to Sections 10515, 15372 and 15400 of the Elections Code, State of California.
Attachments
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Accepting Official Canvass of the Consolidated General Election Held November 8, 2016; Declaring Certain County Officials Duly Elected; Appointing Directors of Certain Special District Boards; And Declaring the Results of County Measure Under the Board's Jurisdiction.
7.10Approve Permit for Tom's Aircraft, LLC to Conduct Aeronautical Activities at Lampson Airport for FY 2016-2017 and Authorize Chair to Sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Tom's Aircraft Enterprises, a fixed base operator at Lampson Airport. The required insurance certificate and $500 annual permit fee for fiscal year 2016/2017 have been received by the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Permit for Tom's Aircraft, LLC to Conduct Aeronautical Activities at Lampson Airport for FY 2016-2017 and Authorize Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 7, 2016
SUBJECT: Approve Permit for Tom's Aircraft, LLC to Conduct Aeronautical Activities at Lampson Airport for FY 2016-2017 and Authorize Chair to Sign.
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Tom's Aircraft Enterprises, a fixed base operator at Lampson Airport. The required insurance certificate and $500 annual permit fee for fiscal year 2016/2017 have been received by the County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Permit for Tom's Aircraft, LLC to Conduct Aeronautical Activities at Lampson Airport for FY 2016-2017 and Authorize Chair to Sign.
7.11Approve Budget Transfer in Budget Unit No. 2301 – Sheriff/Jail from Fixed Asset account no. 62.79 to Fixed Asset account no. 62.74, in the amount of $27,407 for the purchase of two (2) replacement washing machines for the Lake County Jail facility and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting approval to transfer funds within the Jail budget 2301 in order to purchase 2 washing machines for the Jail facility. The Jail facility recently had two washing machines that have stopped working. After multiple attempts to repair the machines, the vendors (2 separate companies) determined they are no longer repairable. The facility is now down to only one washing machine. This one washing machine is utilized to wash all the inmate clothing, linens, towels, etc. for every inmate in the facility. If this washing machine were to stop working we would be unable to launder the inmate clothing and linen. The Department has reviewed various options instead of replacing the equipment. A private vendor could be utilized to collect and wash the clothing six to seven days a week. This option would be cost prohibitive as we would be required to increase the amount of clothing and linen on hand. Another option would be to take the clothing to a local Laundromat, but this option would also be cost prohibitive as well as staff intensive and we do not have sufficient staff. Laundry services are provided by inmate worker labor and supervised by Correctional staff.
Monies are available within the Sheriff/Jail budget 2301.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 27,407
Amount Budgeted: 27,407
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funds are allocated in 2301/62.79 for the purchase of a climate control system. The bid for this system came in under budget so remaining funds are being utilized for the replacement of two inoperable washing machines.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer in Budget Unit No. 2301 - Sheriff/Jail from Fixed Asset account no. 62.79 to Fixed Asset account no. 62.74, in the amount of $27,407 for the purchase of two (2) replacement washing machines for the Lake County Jail facility and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: December 20, 2016
SUBJECT: Approve Budget Transfer in Budget Unit No. 2301 - Sheriff/Jail from Fixed Asset account no. 62.79 to Fixed Asset account no. 62.74, in the amount of $27,407 for the purchase of two (2) replacement washing machines for the Lake County Jail facility and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting approval to transfer funds within the Jail budget 2301 in order to purchase 2 washing machines for the Jail facility. The Jail facility recently had two washing machines that have stopped working. After multiple attempts to repair the machines, the vendors (2 separate companies) determined they are no longer repairable. The facility is now down to only one washing machine. This one washing machine is utilized to wash all the inmate clothing, linens, towels, etc. for every inmate in the facility. If this washing machine were to stop working we would be unable to launder the inmate clothing and linen. The Department has reviewed various options instead of replacing the equipment. A private vendor could be utilized to collect and wash the clothing six to seven days a week. This option would be cost prohibitive as we would be required to increase the amount of clothing and linen on hand. Another option would be to take the clothing to a local Laundromat, but this option would also be cost prohibitive as well as staff intensive and we do not have sufficient staff. Laundry services are provided by inmate worker labor and supervised by Correctional staff.
Monies are available within the Sheriff/Jail budget 2301.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 27,407
Amount Budgeted: 27,407
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funds are allocated in 2301/62.79 for the purchase of a climate control system. The bid for this system came in under budget so remaining funds are being utilized for the replacement of two inoperable washing machines.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer in Budget Unit No. 2301 - Sheriff/Jail from Fixed Asset account no. 62.79 to Fixed Asset account no. 62.74, in the amount of $27,407 for the purchase of two (2) replacement washing machines for the Lake County Jail facility and authorize the Chair to sign.
7.12Approve Agreement Between the County of Lake and Adult Protective Services (APS) Tracking/Reporting Software for a Maximum Compensation Amount of $10,560 Annually for a Total of $31,680 With the Three Year Term Beginning July 1, 2016; and authorize the Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
For many years, our APS Division has contracted for use of a case management database for Lake County APS consumers with an agency called AACTS. AACTS was purchased by JUMP Technologies effective July 1, 2016 and has converted our records onto the new JUMP system.
The maximum compensation amount is $10,560 annually, for a total of $31,680 with the three year term beginning July 1, 2016.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,560
Amount Budgeted: $12,000
Additional Requested: $0
Annual Cost (if planned for future years): $10,560
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend your Board approve this JUMP Technologies contract for APS database software, authorizing the Chair to sign.
CC: Sandy Davis, Supervising Staff Services Analyst
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: December 7, 2016
SUBJECT: Approve Agreement Between the County of Lake and Adult Protective Services (APS) Tracking/Reporting Software for a Maximum Compensation Amount of $10,560 Annually for a Total of $31,680 With the Three Year Term Beginning July 1, 2016; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
For many years, our APS Division has contracted for use of a case management database for Lake County APS consumers with an agency called AACTS. AACTS was purchased by JUMP Technologies effective July 1, 2016 and has converted our records onto the new JUMP system.
The maximum compensation amount is $10,560 annually, for a total of $31,680 with the three year term beginning July 1, 2016.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,560
Amount Budgeted: $12,000
Additional Requested: $0
Annual Cost (if planned for future years): $10,560
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We recommend your Board approve this JUMP Technologies contract for APS database software, authorizing the Chair to sign.
CC: Sandy Davis, Supervising Staff Services Analyst
7.13Approve Budget Transfer for Budget Unit No. 8109 - Flood Control from Account No. 53.48 – Water Quality Improvement to Fixed Asset Account No. 62.74 – Equipment (Other), for the purchase of a Cargo Trailer in the amount of $6,552 to store and transport the quagga boat to fairs and other outreach events.
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As part of the Quagga Mussel Display Boat Project, the Water Resources Department is purchasing a cargo trailer to store and transport the quagga boat to fairs and other outreach events. Due to the fact that the cargo trailer will exceed $5,000 in cost, it will be considered a fixed asset and therefore the purchase must be appropriated as a fixed asset.
As a reminder, the Quagga Mussel Display Boat was left in Lake Mead for several years where it became infested with quagga mussels. The boat was sealed and returned to Lake County utilizing a grant from the Westside Sacramento Integrated Regional Water Management (IRWM) group. The project is nearing completion and acquisition of the cargo trailer is one of the final steps. The cost of the cargo trailer will be covered by the IRWM grant. The total cost of the trailer is $6,552.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 6,551.56
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer for Budget Unit No. 8109 - Flood Control from Account No. 53.48 - Water Quality Improvement to Fixed Asset Account No. 62.74 - Equipment (Other), for the purchase of a Cargo Trailer in the amount of $6,552 to store and transport the quagga boat to fairs and other outreach events.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Water Resources Director
DATE: December 7, 2016
SUBJECT: Approve Budget Transfer for Budget Unit No. 8109 - Flood Control from Account No. 53.48 - Water Quality Improvement to Fixed Asset Account No. 62.74 - Equipment (Other), for the purchase of a Cargo Trailer in the amount of $6,552 to store and transport the quagga boat to fairs and other outreach events.
EXECUTIVE SUMMARY: As part of the Quagga Mussel Display Boat Project, the Water Resources Department is purchasing a cargo trailer to store and transport the quagga boat to fairs and other outreach events. Due to the fact that the cargo trailer will exceed $5,000 in cost, it will be considered a fixed asset and therefore the purchase must be appropriated as a fixed asset.
As a reminder, the Quagga Mussel Display Boat was left in Lake Mead for several years where it became infested with quagga mussels. The boat was sealed and returned to Lake County utilizing a grant from the Westside Sacramento Integrated Regional Water Management (IRWM) group. The project is nearing completion and acquisition of the cargo trailer is one of the final steps. The cost of the cargo trailer will be covered by the IRWM grant. The total cost of the trailer is $6,552.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 6,551.56
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer for Budget Unit No. 8109 - Flood Control from Account No. 53.48 - Water Quality Improvement to Fixed Asset Account No. 62.74 - Equipment (Other), for the purchase of a Cargo Trailer in the amount of $6,552 to store and transport the quagga boat to fairs and other outreach events.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.13. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.29:15 A.M. - Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer
Proclamation
approved — Pass
On motion of Supervisor Comstock, and by vote of the Board, approved the continuation of a proclamation of a local health emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Lake County Health Officer, Dr. Karen Tait presented the item to the Board.
Environmental Health Director Ray Ruminski was also present and provided a brief update to the Board stating that as of end of day December 16, 2016, 148 lots had been register for clean up through the CalRecycle program and 134 of those have been completed. Erosion control is nearly complete and a late sign up for the project in the Copsey Creek sub division lots resulted in removal of 32,969 tons of materials being removed (metal recycling, landfill disposal, concrete and green waste). Mr. Ruminski informed the Board that as of December 9, 2016 the cost was $7,900,000, significantly less than that of Valley Fire. In addition to that, private contractors and property owners have cleared 44 lots. 11 properties were issued a Notice of Nuisance, Order to Abate, 5 of which have contacted the County stating they were in the process of securing private contractors.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:16 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: November 15, 2016
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Comstock, and by vote of the Board, approved the continuation of a proclamation of a declaration of a local emergency due to wildfire conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: November 15, 2016
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Comstock, and by vote of the Board, approved the proclamation of a declaration of a local emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one spoke and the public input portion of this item was closed.
8.59:30 A.M. - PUBLIC HEARING - Consideration of Resolution Approving Amendment Number Two to Community Development Block Grant (CDBG) Agreement No. 12-CDBG-8395
Public Hearing
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Staff is proposing to amend a community development block grant (CDBG) in order to repurpose $50,000 to fund preparation of a Fire Recovery Funding Implementation Strategy Plan.
In July of 2015, your Board amended the CDBG grant (Contract No.12-CDBG-8395) which, among other activities, supported the "Lampson Field Industrial Park Wastewater Treatment Alternatives Study." The intent of the amendment was to redirect the funding for study of economic development opportunities at the airport (the "Lampson Field Industrial Park Development Plan"). The grant amendment became necessary upon notification by the Federal Aviation Administration that it was focusing its funding on asphalt repair projects rather than capital improvement projects such as wastewater treatment projects.
Preparation of the Lampson Field Industrial Park Development Plan has been delayed because of staff time being devoted to fire recovery. In light of the wildfires, staff now believes that the highest and best use of the grant funding is for preparation of a Fire Recovery Funding Implementation Strategy Plan. This strategic plan will identify disaster relief projects, determine which projects qualifying for CDBG Disaster Relief funds, and determine how to leverage other federal, state, private and foundation funds in support of the CDBG eligible project and activity applications.
The need for such a plan was triggered by the recent notice that $7,592,000 has been set aside by the Department of Housing and Community Development for the County to apply for funds related to wildfire recovery projects and other CDBG programs and activities. The application deadline to apply for these funds is September 1, 2017.
It is anticipated that $40,000 will be sufficient to fund the Fire Recovery Funding Implementation Strategic Plan. Consequently, staff is recommending that the grant contract be amended to redirect $40,000 for preparation of the Fire Recovery Funding Implementation Strategic Plan, with the remaining $10,000 being transferred to that component of the grant designated for General Administrative Costs. This additional administrative support will support preparation of Disaster Relief Grant Applications.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
In light of the opportunity to leverage over $7.5 million dollars in wildfire recovery projects, staff recommends your Board Adopt Resolution Approving Amendment Number Two to Community Development Block Grant (CDBG) Agreement No. 12-CDBG-8395
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: 9:30 A.M. - PUBLIC HEARING - Consideration of Resolution Approving Amendment Number Two to Community Development Block Grant (CDBG) Agreement No. 12-CDBG-8395
EXECUTIVE SUMMARY:
Staff is proposing to amend a community development block grant (CDBG) in order to repurpose $50,000 to fund preparation of a Fire Recovery Funding Implementation Strategy Plan.
In July of 2015, your Board amended the CDBG grant (Contract No.12-CDBG-8395) which, among other activities, supported the "Lampson Field Industrial Park Wastewater Treatment Alternatives Study." The intent of the amendment was to redirect the funding for study of economic development opportunities at the airport (the "Lampson Field Industrial Park Development Plan"). The grant amendment became necessary upon notification by the Federal Aviation Administration that it was focusing its funding on asphalt repair projects rather than capital improvement projects such as wastewater treatment projects.
Preparation of the Lampson Field Industrial Park Development Plan has been delayed because of staff time being devoted to fire recovery. In light of the wildfires, staff now believes that the highest and best use of the grant funding is for preparation of a Fire Recovery Funding Implementation Strategy Plan. This strategic plan will identify disaster relief projects, determine which projects qualifying for CDBG Disaster Relief funds, and determine how to leverage other federal, state, private and foundation funds in support of the CDBG eligible project and activity applications.
The need for such a plan was triggered by the recent notice that $7,592,000 has been set aside by the Department of Housing and Community Development for the County to apply for funds related to wildfire recovery projects and other CDBG programs and activities. The application deadline to apply for these funds is September 1, 2017.
It is anticipated that $40,000 will be sufficient to fund the Fire Recovery Funding Implementation Strategic Plan. Consequently, staff is recommending that the grant contract be amended to redirect $40,000 for preparation of the Fire Recovery Funding Implementation Strategic Plan, with the remaining $10,000 being transferred to that component of the grant designated for General Administrative Costs. This additional administrative support will support preparation of Disaster Relief Grant Applications.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
In light of the opportunity to leverage over $7.5 million dollars in wildfire recovery projects, staff recommends your Board Adopt Resolution Approving Amendment Number Two to Community Development Block Grant (CDBG) Agreement No. 12-CDBG-8395
Supervisor Smith offered the Resolution and it was passed by roll call vote vote:
Clerk’s notes: Chair Brown opened the Public Hearing.
County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
Clerk’s notes: During calendar, County Administrative Officer clarified that District 1 and District 4 Supervisors would hold over until January 3, 2017 @ 8am when new supervisors are sworn in.
9.2Consideration of Amendment No.2 to Lease Agreement between the County of Lake and Marymount California University, for lease of buildings and grounds located at 3700 Country Club Drive, historically known as Lucerne Hotel.
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
In response to discussions with Marymount California University, staff has negotiated an amendment to the lease with Marymount California University for our property known as the Castle. Marymount's campus operations do not require utilization of all of the space in the main building, nor all of the grounds. This amendment will modify the original area of occupancy held by Marymount and provide the County of Lake with greater access to the facility to provide productive use of the previously unused space.
Marymount is not utilizing space beyond what they currently use for classrooms and is not positioned institutionally to develop external partnerships to maximize usage and generate an additional revenue stream based upon subleasing space.
Marymount is still in a growth stage with their Lakeside program, having just recently graduated their first class in May of 2016 and with this success they are looking toward a goal of 50-70 students/academic year in the near future.
If approved, the County takes back possession of the Castle except for the 7994 square feet of classrooms, offices, and other space used solely for educational purposes within the approximately 45,865 square foot building.
By the County taking occupancy of the remainder of the Castle we will be able to use the facilities for trainings, presentations, and conferences. It also allows the County to utilize space for storage; expansion of current Departmental space; find partners for leasing space; development of partnerships with other educational entities for increased access to educational opportunities within the county. After this Amendment is executed, the County will begin to share in cost of utilities, minimal to start, as the uses of the space develop. As those spaces develop, users of the space will share in the cost of the utilities. Development of this space will provide an economic benefit to the town of Lucerne and the surrounding area as visitors to the facility and users of the facility will buy gas, food, and other necessities from surrounding businesses. The community has an affinity for the Castle from events held on-site from it being used as a site for CTA trainings, Marymount open houses and tours, the Distinguished Speaker Series, and the Lake Leadership Summits.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve Amendment No. 2 to the Lease Agreement between the County of Lake and Marymount California University, for Lease of Buildings and Grounds located at 3700 Country Club Drive, Lucerne, CA and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 20, 2016
SUBJECT: Consideration of Amendment No.2 to Lease Agreement between the County of Lake and Marymount California University, for lease of buildings and grounds located at 3700 Country Club Drive, Lucerne, California.
EXECUTIVE SUMMARY:
In response to discussions with Marymount California University, staff has negotiated an amendment to the lease with Marymount California University for our property known as the Castle. Marymount's campus operations do not require utilization of all of the space in the main building, nor all of the grounds. This amendment will modify the original area of occupancy held by Marymount and provide the County of Lake with greater access to the facility to provide productive use of the previously unused space.
Marymount is not utilizing space beyond what they currently use for classrooms and is not positioned institutionally to develop external partnerships to maximize usage and generate an additional revenue stream based upon subleasing space.
Marymount is still in a growth stage with their Lakeside program, having just recently graduated their first class in May of 2016 and with this success they are looking toward a goal of 50-70 students/academic year in the near future.
If approved, the County takes back possession of the Castle except for the 7994 square feet of classrooms, offices, and other space used solely for educational purposes within the approximately 45,865 square foot building.
By the County taking occupancy of the remainder of the Castle we will be able to use the facilities for trainings, presentations, and conferences. It also allows the County to utilize space for storage; expansion of current Departmental space; find partners for leasing space; development of partnerships with other educational entities for increased access to educational opportunities within the county. After this Amendment is executed, the County will begin to share in cost of utilities, minimal to start, as the uses of the space develop. As those spaces develop, users of the space will share in the cost of the utilities. Development of this space will provide an economic benefit to the town of Lucerne and the surrounding area as visitors to the facility and users of the facility will buy gas, food, and other necessities from surrounding businesses. The community has an affinity for the Castle from events held on-site from it being used as a site for CTA trainings, Marymount open houses and tours, the Distinguished Speaker Series, and the Lake Leadership Summits.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve Amendment No. 2 to the Lease Agreement between the County of Lake and Marymount California University, for Lease of Buildings and Grounds located at 3700 Country Club Drive, Lucerne, CA and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved Amendment No.2 to Lease Agreement between the County of Lake and Marymount California University, for lease of buildings and grounds located at 3700 Country Club Drive. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Deputy County Administrative Officer - Economic Development, Michelle Scully was also present and spoke.
Chair Brown asked if anyone present wished to speak and Tom Slate spoke. No one else wished to speak and the public input portion of this item was closed.
9.3(Second Reading) Consideration of an Ordinance Establishing Article XXVIII in Chapter 2 of the County Code Providing the Authority and Procedures for Adopting and Administering a Master Fee Schedule
Ordinance
Staff memo
EXECUTIVE SUMMARY:
In accordance with your Board's direction, staff has been engaged in the development of a Master Fee Schedule to provide the public with a convenient and transparent single source that reflects all County service fees. In order to adopt a Master Fee Schedule, it is necessary to first establish the corresponding authority and procedures. Consequently, presented for your consideration is an Ordinance which authorizes the use of a Resolution to both adopt a Master Fee Schedule and to make subsequent adjustments thereto.
Soon after the effective date of this Ordinance, staff will present the Resolution which will serve to adopt the inaugural Master Fee Schedule. Once adopted, the intent is to update the Master Fee Schedule annually as part of the budget process and other times as needed.
The proposed Ordinance also provides for automatic adjustment of state and federal fees without benefit of an amending Resolution when, in those rare occasions, it is necessary to timely apply adjustments in order to maintain compliance with said laws.
The approach envisioned by the attached Ordinance will not only provide a user-friendly document for the public but will also streamline the process of adjusting fees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Ordinance Establishing Article XXVIII in Chapter 2 of the County Code providing the authority and procedures for adopting and administering the Master Fee Schedule.
This Ordinance will require the standard two readings provided your Board take action to advance the Ordinance for consideration of passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: December 6, 2016
SUBJECT: Ordinance Establishing Article XXVIII in Chapter 2 of the County Code Providing the Authority and Procedures for Adopting and Administering a Master Fee Schedule.
EXECUTIVE SUMMARY:
In accordance with your Board's direction, staff has been engaged in the development of a Master Fee Schedule to provide the public with a convenient and transparent single source that reflects all County service fees. In order to adopt a Master Fee Schedule, it is necessary to first establish the corresponding authority and procedures. Consequently, presented for your consideration is an Ordinance which authorizes the use of a Resolution to both adopt a Master Fee Schedule and to make subsequent adjustments thereto.
Soon after the effective date of this Ordinance, staff will present the Resolution which will serve to adopt the inaugural Master Fee Schedule. Once adopted, the intent is to update the Master Fee Schedule annually as part of the budget process and other times as needed.
The proposed Ordinance also provides for automatic adjustment of state and federal fees without benefit of an amending Resolution when, in those rare occasions, it is necessary to timely apply adjustments in order to maintain compliance with said laws.
The approach envisioned by the attached Ordinance will not only provide a user-friendly document for the public but will also streamline the process of adjusting fees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Ordinance Establishing Article XXVIII in Chapter 2 of the County Code providing the authority and procedures for adopting and administering the Master Fee Schedule.
This Ordinance will require the standard two readings provided your Board take action to advance the Ordinance for consideration of passage.
Clerk’s notes: This item is being postponed to January 3, 2017, as noticing requirements were not met.
9.4Consideration of Resolution of the Lake County Board of Supervisors Dissolving the Solid Waste Independent Hearing Panel, Approving Procedures and Qualifications for the Appointment of a Hearing Officer, and Appointing a Hearing Officer for Local Enforcement Agency Hearings on Appeals and Petitions Pursuant to California Public Resources Code Section 44307, 44308, and 44310
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
BACKGROUND:
In 1989 AB 939 established the current organization, structure, and mission for solid waste management and regulatory oversight in California. Part of that far reaching legislation established the appeals process for enforcement agency decisions. Since then we have maintained a three member appeals panel as prescribed in the statute and regulation. Panel members with specific qualifications are selected and serve three year terms. New panel members are selected and appointed when a term or renewal expires. The hearing panel is maintained to be always in place should an appeal be brought forward, but since its inception in 1990 it has never been activated.
In 2004 the statute was amended to allow for a hearing officer instead of the independent hearing panel.
Public Resources Code 44308 (d) The governing body of an
enforcement agency may appoint a hearing officer only if the
governing body has adopted procedures for making that appointment
and has adopted qualifications that the hearing officer is required to meet.
The hearing officer can be appointed once, it does not have expiring terms like the hearing panel.
PROPOSAL:
At this time we are offering a resolution for the Board of Supervisors to adopt procedures for making the appointment of a solid waste appeals hearing officer and to adopt qualifications that the hearing officer is required to meet.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: December 20, 2016
SUBJECT: Resolution of the Lake County Board of Supervisors Dissolving
the Solid Waste Independent Hearing Panel, Approving Procedures
and Qualifications for the Appointment of a Hearing Officer, and Appointing a Hearing Officer for Local Enforcement Agency Hearings on Appeals and Petitions Pursuant to California
Public Resources Code Section 44307, 44308, and 44310
EXECUTIVE SUMMARY:
BACKGROUND:
In 1989 AB 939 established the current organization, structure, and mission for solid waste management and regulatory oversight in California. Part of that far reaching legislation established the appeals process for enforcement agency decisions. Since then we have maintained a three member appeals panel as prescribed in the statute and regulation. Panel members with specific qualifications are selected and serve three year terms. New panel members are selected and appointed when a term or renewal expires. The hearing panel is maintained to be always in place should an appeal be brought forward, but since its inception in 1990 it has never been activated.
In 2004 the statute was amended to allow for a hearing officer instead of the independent hearing panel.
Public Resources Code 44308 (d) The governing body of an
enforcement agency may appoint a hearing officer only if the
governing body has adopted procedures for making that appointment
and has adopted qualifications that the hearing officer is required to meet.
The hearing officer can be appointed once, it does not have expiring terms like the hearing panel.
PROPOSAL:
At this time we are offering a resolution for the Board of Supervisors to adopt procedures for making the appointment of a solid waste appeals hearing officer and to adopt qualifications that the hearing officer is required to meet.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Supervisor Comstock offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Health Services Director Denise Pomeroy and Environmental Health Director Ray Ruminski presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration to (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of four (4) Central Garage Pool Vehicles and one (1) Department-assigned Vehicle; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $16,791.39, a purchase order to Kathy Fowler in the amount of $62,881.65, and a purchase order to Ukiah Ford in the amount of $26,172.68
Action Item
approved
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Carried 5-0 — moved by Comstock
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of five (5) vehicles. Three vehicles are assigned to the Mental Health Department, one to the Agriculture Department, and one to the Public Services Department. It should be noted that the Public Services vehicle is replacing a truck that was destroyed in the Clayton Fire. A summary of the proposed replacements is attached.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to the local and nearby dealerships to solicit their proposals on suggested or equivalent vehicles. An acceptable proposal was received from Kathy Fowler on three (3) vehicles, and an acceptable bid was received from Ukiah Ford. You will note on the attached that the Fowler bids are higher than the State bids; however they do fall within the County's local preference thresholds.
Sufficient funds have been budgeted to award the purchase contracts.
Recommendation
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public
Works Director/Assistant Purchasing Agent to issue a Purchase Order under the Statewide Bid Contract in the amount of $16,791.39, a Purchase Order to Kathy Fowler in the amount of $62,881.65, and a Purchase Order to Ukiah Ford in the amount of $26,172.68.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public
Works Director/Assistant Purchasing Agent to issue a Purchase Order under the Statewide Bid Contract in the amount of $16,791.39, a Purchase Order to Kathy Fowler in the amount of $62,881.65, and a Purchase Order to Ukiah Ford in the amount of $26,172.68.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 8, 2016
SUBJECT: Consideration to (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of four (4) Central Garage Pool Vehicles and one (1) Department-assigned Vehicle; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $16,791.39, a purchase order to Kathy Fowler in the amount of $62,881.65, and a purchase order to Ukiah Ford in the amount of $26,172.68
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of five (5) vehicles. Three vehicles are assigned to the Mental Health Department, one to the Agriculture Department, and one to the Public Services Department. It should be noted that the Public Services vehicle is replacing a truck that was destroyed in the Clayton Fire. A summary of the proposed replacements is attached.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to the local and nearby dealerships to solicit their proposals on suggested or equivalent vehicles. An acceptable proposal was received from Kathy Fowler on three (3) vehicles, and an acceptable bid was received from Ukiah Ford. You will note on the attached that the Fowler bids are higher than the State bids; however they do fall within the County's local preference thresholds.
Sufficient funds have been budgeted to award the purchase contracts.
Recommendation
We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public
Works Director/Assistant Purchasing Agent to issue a Purchase Order under the Statewide Bid Contract in the amount of $16,791.39, a Purchase Order to Kathy Fowler in the amount of $62,881.65, and a Purchase Order to Ukiah Ford in the amount of $26,172.68.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public
Works Director/Assistant Purchasing Agent to issue a Purchase Order under the Statewide Bid Contract in the amount of $16,791.39, a Purchase Order to Kathy Fowler in the amount of $62,881.65, and a Purchase Order to Ukiah Ford in the amount of $26,172.68.
On motion of Supervisor Comstock, and by vote of the Board, waived the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of four (4) Central Garage Pool Vehicles and one (1) Department-assigned Vehicle. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Farrington and Brown
On motion of Supervisor Comstock, and by vote of the Board, authorized the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $16,791.39, a purchase order to Kathy Fowler in the amount of $62,881.65, and a purchase order to Ukiah Ford in the amount of $26,172.68. The motion carried by the following vote:
Ayes- Supervisors: 5 - Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: Public Works Director Scott De Leon presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one spoke and the public input portion of this item was closed.
9.6ADDENDUM - Discussion and consideration of repurposing of funds budgeted in Budget Unit (BU) 2604 for nuisance abatements of hazard trees in the Valley Fire burn area and not issuing permits until it has been established that hazard trees have been removed prior to beginning construction
Action Item
approved
Staff memo
EXECUTIVE SUMMARY:
As you are aware, $110,000 is budgeted in BU 2604 to hire contractors for nuisance abatements of pear orchards and various other purposes. I am requesting the Board consider repurposing $40,000 of those funds for the purpose of high-priority hazard tree abatement in the Valley Fire burn area.
In addition, I am requesting the Board consider directing staff not to issue permits until it has been established that hazard trees have been removed prior to beginning construction.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Direction to Staff by consensus.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, Chair
DATE: December 20, 2016
SUBJECT: ADDENDUM - Discussion and consideration of repurposing of funds budgeted in Budget Unit (BU) 2604 for nuisance abatements of hazard trees in the Valley Fire burn area and not issuing permits until it has been established that hazard trees have been removed prior to beginning construction
EXECUTIVE SUMMARY:
As you are aware, $110,000 is budgeted in BU 2604 to hire contractors for nuisance abatements of pear orchards and various other purposes. I am requesting the Board consider repurposing $40,000 of those funds for the purpose of high-priority hazard tree abatement in the Valley Fire burn area.
In addition, I am requesting the Board consider directing staff not to issue permits until it has been established that hazard trees have been removed prior to beginning construction.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Direction to Staff by consensus.
There was Board consensus to staff to prepare a program document, accepting complaints from folks who have built homes and have been unsuccessful at getting neighbors to remove trees. Mr. Guisti will inspect the trees and Community Development Department would move forward with abatement for Valley and Clayton fire burn scars. A public nuisance abatement clause should also be included on the form.
Clerk’s notes: Chair Brown introduced the item to the Board. U.C. Cooperative Extension Director Greg Guisti and Community Development Director Robert Massarelli were present and spoke.
County Counsel Anita Grant clarified the private/public nuisance difference and stated that in order for the County to abate, it would have to be a PUBLIC nuisance.
Chair Brown asked if anyone wished to speak and the following people spoke: Robert Stark, Elliott Hermus, Jessica Pysco, Joan Moss and Jessica Lyttell. In response to a public comment, Chair Brown clarified that the contract with Ashbritt was for right-of-way tree removal. No one else wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Employee Disciplinary Appeal (EDA-16-05), Pursuant to Gov. Code Sec. 54957
Closed Session Item
10.3Public Employee Evaluations
Title: Community Development Director
Closed Session Item
10.4Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1): Appointment of Water Resources Director
Closed Session Item
Motion carried
Carried 5-0 — moved by Smith
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: aye Farrington: aye Smith: aye Steele: aye
On motion of Supervisor Smith, and by vote of the Board, appointed Philip Moy as Water Resources Director effective January 3, 2017. The motion carried by the following vote:
Ayes - Supervisors: 5 - Comstock, Smith, Steele, Farrington and Brown
Clerk’s notes: The Board reconvened into Regular Session at 11:35 a.m. and took the following action: