Board Of Supervisors — Tuesday, June 14, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meetings held May 10, 2016, May 17, 2016 and May 24, 2016.
Minutes
passed on consent
7.2Approve Agreement between the County of Lake and Lake Family Resource Center for a Program to Assist Victims of Domestic Violence and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Submitted herewith for your review and approval is a proposed Agreement with Lake Family Resource Center to provide services to assist victims of domestic violence in Lake County. The original Agreement was first approved by your Board in January 2007 and subsequently renewed by amendment each year following. The attached new Agreement provides for a term which will continue until terminated.
Pursuant to Welfare & Institutions Code �18290 et seq., the County receives $23.00 from each marriage license fee paid and court ordered domestic violence fines made pursuant to Penal Code �1203.097(a)(5). These funds are deposited into budget unit 2115, Domestic Violence Programs.
The Administrative office administers Budget Unit 2115, and has prepared this Agreement to affirm the responsibilities of Lake Family Resource Center, as the primary Domestic Violence services provider in the area.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this Agreement
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the agreement between the County of Lake and Lake Family Resource Center for a Program to assist victims of domestic violence and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 6, 2016
SUBJECT: Approve Agreement between the County of Lake and Lake Family Resource Center for a Program to Assist Victims of Domestic Violence
EXECUTIVE SUMMARY:
Submitted herewith for your review and approval is a proposed Agreement with Lake Family Resource Center to provide services to assist victims of domestic violence in Lake County. The original Agreement was first approved by your Board in January 2007 and subsequently renewed by amendment each year following. The attached new Agreement provides for a term which will continue until terminated.
Pursuant to Welfare & Institutions Code �18290 et seq., the County receives $23.00 from each marriage license fee paid and court ordered domestic violence fines made pursuant to Penal Code �1203.097(a)(5). These funds are deposited into budget unit 2115, Domestic Violence Programs.
The Administrative office administers Budget Unit 2115, and has prepared this Agreement to affirm the responsibilities of Lake Family Resource Center, as the primary Domestic Violence services provider in the area.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this Agreement
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the agreement between the County of Lake and Lake Family Resource Center for a Program to assist victims of domestic violence and authorize the Chair to sign.
7.3Authorize the County Administrative Officer to send a letter to the US General Services Administration in order to inform said office of Lake County’s intent to not acquire the property known as “Coast Guard LORAN Station Middletown”
Action Item
pulled on consent
Staff memo
EXECUTIVE SUMMARY:
Since 1996, the County has entertained the possibility of acquiring from the federal government the property known as "Coast Guard LORAN Station Middletown". Presently, the County has no specific plans for the use of the property and said property could only be acquired at the significant cost of building and maintaining a fence and firebreak around the property, as required by the federal government. Relinquishing our interest in the property will result in budgetary savings and may open up the property for a more productive use by another entity. First District Supervisor Jim Comstock agrees with staff's recommendation. Moreover, by withdrawing our interest, it is hoped that the property would be made available for sale to a private owner, leading to property tax revenue for the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $55,000
Amount Budgeted: $55,000 in 16/17 - reduction will result in savings.
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The $55,000 budgeted for in FY 16/17 will now be removed and result in much needed savings.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
: Staff recommends authorizing the County Administrative Officer to send a letter to the US General Services Administration in order to inform said office of Lake County's intent to not acquire the property known as "Coast Guard LORAN Station Middletown"
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 6, 2016
SUBJECT: Authorize the County Administrative Officer to send a letter to the US General Services Administration in order to inform said office of Lake County's intent to not acquire the property known as "Coast Guard LORAN Station Middletown"
EXECUTIVE SUMMARY:
Since 1996, the County has entertained the possibility of acquiring from the federal government the property known as "Coast Guard LORAN Station Middletown". Presently, the County has no specific plans for the use of the property and said property could only be acquired at the significant cost of building and maintaining a fence and firebreak around the property, as required by the federal government. Relinquishing our interest in the property will result in budgetary savings and may open up the property for a more productive use by another entity. First District Supervisor Jim Comstock agrees with staff's recommendation. Moreover, by withdrawing our interest, it is hoped that the property would be made available for sale to a private owner, leading to property tax revenue for the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $55,000
Amount Budgeted: $55,000 in 16/17 - reduction will result in savings.
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The $55,000 budgeted for in FY 16/17 will now be removed and result in much needed savings.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
: Staff recommends authorizing the County Administrative Officer to send a letter to the US General Services Administration in order to inform said office of Lake County's intent to not acquire the property known as "Coast Guard LORAN Station Middletown"
Clerk’s notes: This item was continued to a later date, to be determined.
7.4Approve reissuance of tax refund check to Samuel & Katherine Boucher in the amount of $1,511.62.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
We received a request from Samuel & Katherine Boucher to reissue a check that was not cashed within six months from the date of issuance and is therefore void. Government Code 29802 sets the guidelines by which the Auditor-Controller or your Board may authorize replacement of void checks. The check in question is the following:
* Check number 686921 was a supplemental tax refund for a reduction in value in the amount of $1,511.62, issued to Samuel & Katherine Boucher on 3/12/14. They did not deposit the check within six months of being issued and is now void.
It has been verified that the check has been cancelled in the financial system and was not reissued. Attached is the supporting documentation.
This check falls outside the two year timeframe allowable for the Auditor-Controller to approve the reissuance and we respectfully request your approval to reissue the above check.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approval to reissue check to Samuel & Katherine Boucher in the amount of $1,511.62.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller
DATE: June 1, 2016
SUBJECT: Tax Refund from FY 13/14
EXECUTIVE SUMMARY:
We received a request from Samuel & Katherine Boucher to reissue a check that was not cashed within six months from the date of issuance and is therefore void. Government Code 29802 sets the guidelines by which the Auditor-Controller or your Board may authorize replacement of void checks. The check in question is the following:
* Check number 686921 was a supplemental tax refund for a reduction in value in the amount of $1,511.62, issued to Samuel & Katherine Boucher on 3/12/14. They did not deposit the check within six months of being issued and is now void.
It has been verified that the check has been cancelled in the financial system and was not reissued. Attached is the supporting documentation.
This check falls outside the two year timeframe allowable for the Auditor-Controller to approve the reissuance and we respectfully request your approval to reissue the above check.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approval to reissue check to Samuel & Katherine Boucher in the amount of $1,511.62.
7.5ADDENDUM - Approve First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16 for a decrease of $30,000 and a new contract maximum of $20,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Edgewood Center for Children and families is an RCL 14 placement for children and youth in need of a more intensive program milieu where the Non Public School-Counseling Enriched Education Program is provided five (5) days a week. Currently there are no Lake County Medi-Cal beneficiaries placed at Edgewood; therefore, Lake County
Behavioral Health requests approval to decrease the contract by $30,000 for a new contract maximum of $20,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $175,000
Total Obligated Budget Amount: $155,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2015-16 is $175,000 of which Lake County Behavioral Health is requesting a contract maximum of $20,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16 for a decrease of $30,000 and a new contract maximum of $20,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: June 14, 2016
SUBJECT: First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16. Lake County Behavioral Health is obligated to pay for specialty mental health services provided in the Non-Public School-Counseling Enriched Education Program when Lake County Medi-Cal Beneficiaries are placed at Edgewood by other county departments.
BACKGROUND AND DISCUSSION: Edgewood Center for Children and families is an RCL 14 placement for children and youth in need of a more intensive program milieu where the Non Public School-Counseling Enriched Education Program is provided five (5) days a week. Currently there are no Lake County Medi-Cal beneficiaries placed at Edgewood; therefore, Lake County
Behavioral Health requests approval to decrease the contract by $30,000 for a new contract maximum of $20,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $20,000
Amount Budgeted: $175,000
Total Obligated Budget Amount: $155,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for this level of care (RCL 14) for Fiscal Year 2015-16 is $175,000 of which Lake County Behavioral Health is requesting a contract maximum of $20,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%) and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Edgewood Center for Children and Families for Specialty Mental Health Services for Fiscal Year 2015-16 for a decrease of $30,000 and a new contract maximum of $20,000 and authorize the Chair to sign.
Clerk’s notes: Due to an error within Granicus, this item was inadvertently removed from the agenda and re-added after the initial posting of the agenda.
7.6Adopt Resolution amending Resolution No. 2015-119 to amend the FY 2015-16 Adopted Budget by Adjusting Reserves and Fund Balance Carry Overs.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $81,277
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Allocation of funds are as follows:
$77,625.09 for cubicles
$3,651.91 for conference tables
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution amending Resolution No. 2015-119 to amend the FY 2015-16 Adopted Budget by Adjusting Reserves and Fund Balance Carry Overs.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: GAIL WOODWORTH, Child Support Services Director
DATE: June 2, 2016
SUBJECT: Adopt Resolution amending Resolution No. 2015-119 to amend the FY 2015-16 Adopted Budget by Adjusting Reserves and Fund Balance Carry Overs.
EXECUTIVE SUMMARY:
The Department of Child Support Services requests that the Board of Supervisors approves the Resolution to allow the use of our reserves. This money is needed to pay for cubicles and conference tables in our new office on Gard Street in Kelseyville. The request for this to be appropriated in our annual budget was an oversite by the department.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $81,277
Amount Budgeted: $81,277
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Allocation of funds are as follows:
$77,625.09 for cubicles
$3,651.91 for conference tables
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution amending Resolution No. 2015-119 to amend the FY 2015-16 Adopted Budget by Adjusting Reserves and Fund Balance Carry Overs.
7.7Approve Contract between County of Lake and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a contract maximum of $54,250 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Public Health Division has been recruiting unsuccessfully for a number of years to fill
their open Physical Therapist position to support their CCS and MTP programs.
Attached for your review and approval is a contract between County of Lake and Trina Maia to
provide the physical therapy needs in both programs for children with serious medical care needs
and disabilities.
Ms. Maia has a Masters Degree in Physical Therapy from Loma Linda University and has been
providing therapy for the last seventeen years with includes work done specifically with CCS and
pediatric patients.
Should you have any questions, or require additional information, please contact myself or
Sherylin Taylor, Public Health Nursing Director at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $54,250
Amount Budgeted: $54,250
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between County of Lake and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a contract maximum of $54,250 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Jim Brown, Health Services Director
DATE: June 14, 2016
SUBJECT: Approve Contract between County of Lake and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a contract maximum of $54,250 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Public Health Division has been recruiting unsuccessfully for a number of years to fill
their open Physical Therapist position to support their CCS and MTP programs.
Attached for your review and approval is a contract between County of Lake and Trina Maia to
provide the physical therapy needs in both programs for children with serious medical care needs
and disabilities.
Ms. Maia has a Masters Degree in Physical Therapy from Loma Linda University and has been
providing therapy for the last seventeen years with includes work done specifically with CCS and
pediatric patients.
Should you have any questions, or require additional information, please contact myself or
Sherylin Taylor, Public Health Nursing Director at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $54,250
Amount Budgeted: $54,250
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between County of Lake and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a contract maximum of $54,250 and authorize the Chair to sign.
7.8(a) Waive the competitive bidding process; and (b) Approve the purchase of a 4052R Compact Utility Tractor through John Deere & Company; and (c) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $42,151.84 to John Deere & Company.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Parks Division budgeted $43,000.00 for a 4052R Compact Utility Tractor during the 2015/2016 mid-year budget to replace a 1986 Ford Tractor that was entered into surplus four years ago. The proposed vendor is GSA approved and as such, this purchase is exempt from competitive bidding pursuant to Section 2-38.4 of the County Code.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $43,592.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Budgeted at 2015/2016 Mid-Year
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Waive the competitive bidding process; and (b) Approve the purchase of a 4052R Compact Utility Tractor through John Deere & Company; and (c) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $42,151.84 to John Deere & Company.
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: June 1, 2016
SUBJECT: Parks Division - 4052R Compact Utility Tractor
EXECUTIVE SUMMARY: The Parks Division budgeted $43,000.00 for a 4052R Compact Utility Tractor during the 2015/2016 mid-year budget to replace a 1986 Ford Tractor that was entered into surplus four years ago. The proposed vendor is GSA approved and as such, this purchase is exempt from competitive bidding pursuant to Section 2-38.4 of the County Code.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $42,151.84
Amount Budgeted: $43,592.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Budgeted at 2015/2016 Mid-Year
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Waive the competitive bidding process; and (b) Approve the purchase of a 4052R Compact Utility Tractor through John Deere & Company; and (c) Authorize the Public Services Director/Assistant Purchasing Agent to issue a Purchase Order in the amount of $42,151.84 to John Deere & Company.
7.9Approve Award Bid for Lake County Fire Damage Sign Replacement Project, Lake County, CA Bid No. 15-16, to Statewide Traffic Safety and Signs, Inc, in the amount of $105,939.48 and authorize the Chair to sign Agreement and Notice of Award.
Report
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Thursday, May 26, 2016. Four (4) bids were received and the apparent lowest responsible bidder was Statewide Traffic Safety and Signs, Inc., of Nipomo, CA. Please refer to the attached bid tabulation.
The project is funded with FEMA Public Assistance, California Disaster Assistance, and local funds. The scope of the project is the replacement of signs and supports at various locations in Lake County that were damaged by several fire incidents in Lake County.
Staff recommends that the Board of Supervisors award the Contract for the Lake County Fire Damaged Sign Replacement Project to Statewide Traffic Safety and Signs, Inc., in the amount of $105,939.48 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 105,939.48
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): he project is funded with FEMA Public Assistance, California Disaster Assistance, and local funds. The scope of the project is the replacement of signs and supports at various locations in Lake County that were damaged by several fire incidents in Lake County.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the Contract for the Lake County Fire Damaged Sign Replacement Project to Statewide Traffic Safety and Signs, Inc., in the amount of $105,939.48 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 1, 2016
SUBJECT: Approve Award Bid for Lake County Fire Damage Sign Replacement Project, Lake County, CA Bid No. 15-16, to Statewide Traffic Safety and Signs, Inc, in the amount of $105,939.48 and authorize the Chair to sign Agreement and Notice of Award.
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Thursday, May 26, 2016. Four (4) bids were received and the apparent lowest responsible bidder was Statewide Traffic Safety and Signs, Inc., of Nipomo, CA. Please refer to the attached bid tabulation.
The project is funded with FEMA Public Assistance, California Disaster Assistance, and local funds. The scope of the project is the replacement of signs and supports at various locations in Lake County that were damaged by several fire incidents in Lake County.
Staff recommends that the Board of Supervisors award the Contract for the Lake County Fire Damaged Sign Replacement Project to Statewide Traffic Safety and Signs, Inc., in the amount of $105,939.48 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 105,939.48
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): he project is funded with FEMA Public Assistance, California Disaster Assistance, and local funds. The scope of the project is the replacement of signs and supports at various locations in Lake County that were damaged by several fire incidents in Lake County.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors award the Contract for the Lake County Fire Damaged Sign Replacement Project to Statewide Traffic Safety and Signs, Inc., in the amount of $105,939.48 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.9, with the exception of 7.3. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Larry Anderson spoke.
8.29:30 A.M. (Sitting as the Lake County Air Quality Management District Board of Directors) - LCAQMD FY 16/17 Draft Budget Hearing, Budget Units #8799 & #8798.
Action Item
approved — Pass
Staff memo
The above referenced, June 14, 2016, Draft Budget hearing is intended to meet the requirements of California Health and Safety Code (H&SC) Section 40131 for Air Districts.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
1. Consideration of approval of the FY 16/17 Draft Budget proposed for the District.
2. That the Board of Directors continue to be on record as opposed to any further State subvention cuts to the District, and support District staff seeking additional funding from the State to support the additional work load placed on the District.
3. That the Board of Directors be on record as supporting District staff to continue to work with State Legislators seeking program flexibility and additional funding from the State or Federal Government or other entities to assist local fleets.
4. That the Board of Directors be on record as supporting District staff continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits.
5. That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, followed by activities that have regulatory time frames, and other funded activities, or as directed by this Board.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Douglas Gearhart, APCO
DATE: 6/1/2016
SUBJECT: Sitting as the Lake County Air Quality Management District Board of Directors, Agenda Item: LCAQMD FY 16/17 Draft Budget Hearing June 14, 2016 @ 9:30 a.m. Budget Units #8799 & #8798.
EXECUTIVE SUMMARY: The Lake County Air Quality Management District (District) maintains an active and effective air quality management program to protect the health and welfare of the populace of the Lake County Air Basin. This is a shared mission with State and Federal agencies. The District has primary responsibility for stationary air pollution sources in conformance with all District regulations and State and Federal laws.
The above referenced, June 14, 2016, Draft Budget hearing is intended to meet the requirements of California Health and Safety Code (H&SC) Section 40131 for Air Districts.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
1. Consideration of approval of the FY 16/17 Draft Budget proposed for the District.
2. That the Board of Directors continue to be on record as opposed to any further State subvention cuts to the District, and support District staff seeking additional funding from the State to support the additional work load placed on the District.
3. That the Board of Directors be on record as supporting District staff to continue to work with State Legislators seeking program flexibility and additional funding from the State or Federal Government or other entities to assist local fleets.
4. That the Board of Directors be on record as supporting District staff continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits.
5. That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, followed by activities that have regulatory time frames, and other funded activities, or as directed by this Board.
On motion of Supervisor Comstock, and by vote of the Board, approved the LCAQMD FY 16/17 Draft Budget for Budget Units 8799 & 8798. The motion carried by the following vote:
Clerk’s notes: Air Pollution Control Officer Doug Gearhart presented the item to the Board. Program Coordinator Elizabeth Knight was also present.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
8.39:45 A.M. - Consideration of an Agreement Between the County of Lake and Martin Scheel for the Repayment of Abatement Costs Associated with the Removal of a Submerged Crane in Clear Lake.
Agreement
continued
Staff memo
EXECUTIVE SUMMARY: In 2011, the County of Lake contracted with Meridian Construction to remove from Clear Lake a submerged crane owned by Martin Scheel, after it slipped from a barge during a storm. The total cost of the abatement was $59,945.07; however the retrieved crane was sold to a salvage company and those proceeds ($4,039.00) were applied to the account, for a final abatement cost of $55,906.07. The purpose of today's item is to consider a Repayment Agreement between the County and Martin Scheel.
RECOMMENDED ACTION
Approve the attached Repayment Agreement between the County of Lake and Martin Scheel.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of an Agreement Between the County of Lake and Martin Scheel for the Repayment of Abatement Costs Associated with the Removal of a Submerged Crane in Clear Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 8, 2016
SUBJECT: Consideration of an Agreement Between the County of Lake and Martin Scheel for the Repayment of Abatement Costs Associated with the Removal of a Submerged Crane in Clear Lake
EXECUTIVE SUMMARY: In 2011, the County of Lake contracted with Meridian Construction to remove from Clear Lake a submerged crane owned by Martin Scheel, after it slipped from a barge during a storm. The total cost of the abatement was $59,945.07; however the retrieved crane was sold to a salvage company and those proceeds ($4,039.00) were applied to the account, for a final abatement cost of $55,906.07. The purpose of today's item is to consider a Repayment Agreement between the County and Martin Scheel.
RECOMMENDED ACTION
Approve the attached Repayment Agreement between the County of Lake and Martin Scheel.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of an Agreement Between the County of Lake and Martin Scheel for the Repayment of Abatement Costs Associated with the Removal of a Submerged Crane in Clear Lake.
This item will be continued on July 12, 2016 to give Mr. Scheel an opportunity to secure other financing to repay the County for this abatement.
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board. Martin Scheel was also present.
Chair Brown asked if anyone present wished to speak and the following people spoke: Mike Dunlap, Joan Moss, Phil Murphy and Greg Scott. No one else wished to speak and the public input portion of this item was closed.
8.410:00 A.M. - PUBLIC HEARING (CONTINUED TO JULY 19, 2016 at 10:00 a.m.)- Consideration of Appeal (AB 16-02) of Planning Commission's Denial of Major Use Permit (UP 15-08, IS 15-10) and Mitigated Negative Declaration to allow construction of a 9,100 square foot Dollar General Store; Appellant is Cross Development, LLC; project located at 20900 State Highway 29, Middletown (APN 024-301-18)
Public Hearing
continued
Staff memo
EXHIBITS: A. Appeal Form
B. Draft Planning Commission Minutes dated April 28, 2016
C. Planning Commission Staff Report Dated April 18, 2016
I. BACKGROUND
The applicant is appealing the Planning Commission's April 28, 2016 unanimous decision to deny Major Use Permit (UP 15-09) to allow construction of an approximately 9,100 square foot general retail store (Dollar General) at 20900 S. State Highway 29, Middletown. The store is proposed to be located across S. Highway 29 from the Middletown High School on a parcel zoned for retail uses (C1-DR-FF-FW-SC-WW). The timely appeal (BOS Exhibit A) was filed by Joe Dell, Cross Development who is in disagreement with the Planning Commissions comments and reasons for the Denial.
The Planning Commission hearing was held on April 28th and lasted approximately 2 hours and 14 minutes. The hearing was well attended and seventeen citizens spoke against the project. A total of nineteen letters from the public were received against the project. A summary of the public's concerns (See EXHIBIT B) included:
* The potential impacts that the approval of a Dollar General may have on local businesses;
* The proposed design of the building was not in compliance with the Middletown Design Guidelines;
* That the Dollar General store does not fit the character of the area;
* That as a gateway community to the County for Napa Wine Valley visitors it is important to uphold the commercial main street character;
* That the proposed commercial building would be backed up to homes that are now gone, and would further discourage owners from rebuilding; and,
* That a strip commercial chain store was not in keeping with the Middletown Area Plans vision for the community of unique, local and "home-grown" businesses.
II. APPEAL DISCUSSION
The appeal form (BOS Exhibit A) submitted by the applicant disagrees with the comments made during the hearing and the decision to deny the Major Use Permit made by the Planning Commission. After more than 2 hours of public testimony, the Planning Commission denied the Major Use Permit expressing a variety of concerns: that the proposed store is too close to a school and kids do not have a safe way to cross Highway 29; the potential economic impacts that a discount general store may have on the local economy and businesses that are currently struggling to survive in the aftermath of the Valley Fire; and that as the first new commercial building to come forward after the adoption of the Area Plan it is important that they make sure to follow the plan policies and design guidelines. Concern was expressed over the message this type of new commercial development would be sending to other would be investors, especially during the recovery and rebuilding process that may be documented and reported for the nation to follow.
Economic impacts of a project are not typically part of the environmental review for CEQA Initial Study (California Environmental Quality Act). However, it was mentioned during the hearing that several businesses may have already been affected economically by the recent Valley Fire, and Major Use findings address "the health, safety, morals, comfort and general welfare" of the neighboring community and the County of Lake as a whole.
The applicant submitted a revision to the project after staff discussions concerning building elevations and bringing the building into conformance with the Middletown Area Plan. A third revision to the proposed building elevation was presented by the applicant during the Planning Commission hearing. Some members of the public agreed that the elevation presented at the public hearing was more in keeping with the Design Guidelines of Middletown.
..Recommended Action
Sample Motions:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the Appeal AB 16-02 and sustain the Planning Commission's denial of Use Permit 15-08 applied for by Cross Development, on behalf of Dollar General for property located at 20900 S. State Highway 29 in Middletown, and direct County Counsel to prepare findings of fact.
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant Appeal AB 16-02, and overturn the Planning Commission's denial of Use Permit 15-08 applied for by Cross Development, on behalf of Dollar General for property located at 20900 S. State Highway 29 in Middletown, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of environmental review.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Interim Community Development Director
Prepared by: Michalyn DelValle, Senior Planner
DATE: May 24, 2016
SUBJECT: Appeal of Planning Commission Denial of Major Use Permit (UP 15-09) for Dollar General Store, Middletown; AB 16-02 APN 024-501-18
Supervisor District 1
EXHIBITS: A. Appeal Form
B. Draft Planning Commission Minutes dated April 28, 2016
C. Planning Commission Staff Report Dated April 18, 2016
I. BACKGROUND
The applicant is appealing the Planning Commission's April 28, 2016 unanimous decision to deny Major Use Permit (UP 15-09) to allow construction of an approximately 9,100 square foot general retail store (Dollar General) at 20900 S. State Highway 29, Middletown. The store is proposed to be located across S. Highway 29 from the Middletown High School on a parcel zoned for retail uses (C1-DR-FF-FW-SC-WW). The timely appeal (BOS Exhibit A) was filed by Joe Dell, Cross Development who is in disagreement with the Planning Commissions comments and reasons for the Denial.
The Planning Commission hearing was held on April 28th and lasted approximately 2 hours and 14 minutes. The hearing was well attended and seventeen citizens spoke against the project. A total of nineteen letters from the public were received against the project. A summary of the public's concerns (See EXHIBIT B) included:
* The potential impacts that the approval of a Dollar General may have on local businesses;
* The proposed design of the building was not in compliance with the Middletown Design Guidelines;
* That the Dollar General store does not fit the character of the area;
* That as a gateway community to the County for Napa Wine Valley visitors it is important to uphold the commercial main street character;
* That the proposed commercial building would be backed up to homes that are now gone, and would further discourage owners from rebuilding; and,
* That a strip commercial chain store was not in keeping with the Middletown Area Plans vision for the community of unique, local and "home-grown" businesses.
II. APPEAL DISCUSSION
The appeal form (BOS Exhibit A) submitted by the applicant disagrees with the comments made during the hearing and the decision to deny the Major Use Permit made by the Planning Commission. After more than 2 hours of public testimony, the Planning Commission denied the Major Use Permit expressing a variety of concerns: that the proposed store is too close to a school and kids do not have a safe way to cross Highway 29; the potential economic impacts that a discount general store may have on the local economy and businesses that are currently struggling to survive in the aftermath of the Valley Fire; and that as the first new commercial building to come forward after the adoption of the Area Plan it is important that they make sure to follow the plan policies and design guidelines. Concern was expressed over the message this type of new commercial development would be sending to other would be investors, especially during the recovery and rebuilding process that may be documented and reported for the nation to follow.
Economic impacts of a project are not typically part of the environmental review for CEQA Initial Study (California Environmental Quality Act). However, it was mentioned during the hearing that several businesses may have already been affected economically by the recent Valley Fire, and Major Use findings address "the health, safety, morals, comfort and general welfare" of the neighboring community and the County of Lake as a whole.
The applicant submitted a revision to the project after staff discussions concerning building elevations and bringing the building into conformance with the Middletown Area Plan. A third revision to the proposed building elevation was presented by the applicant during the Planning Commission hearing. Some members of the public agreed that the elevation presented at the public hearing was more in keeping with the Design Guidelines of Middletown.
..Recommended Action
Sample Motions:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the Appeal AB 16-02 and sustain the Planning Commission's denial of Use Permit 15-08 applied for by Cross Development, on behalf of Dollar General for property located at 20900 S. State Highway 29 in Middletown, and direct County Counsel to prepare findings of fact.
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant Appeal AB 16-02, and overturn the Planning Commission's denial of Use Permit 15-08 applied for by Cross Development, on behalf of Dollar General for property located at 20900 S. State Highway 29 in Middletown, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of environmental review.
Upon request of the appellant, this meeting will be continued on July 19, 2016 @ 10:00 a.m.
Clerk’s notes: Chair Brown announced that there was a request to continue this item to a future date.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin
DATE: June 7, 2016
SUBJECT: Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board extend the Proclamation of a Declaration of a Local Emergency due to wildfire conditions.
On motion of Supervisor Comstock, and by vote of the Board, approved the continuation of the Proclamation of a Declaration of a Local Emergency due to wildfire conditions. The motion carried by the following vote:
Clerk’s notes: County Office of Emergency Services Manager Dale Carnathan presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following people spoke: Joan Moss, Greg Scott and Mike Dunlap. No one else wished to speak and the public input portion of this item was closed.
9.3Presentation on the Westside Community Park and update on plans for skate park
Presentation
not acted on
Staff memo
EXECUTIVE SUMMARY:
I am requesting that Dennis Rollins, Chairman of the Westside Community Park (WCP) Committee Board of Directors, present to our Board the status and plans for a skate park at WCP.
..Recommended Action
RECOMMENDED ACTION:
At this time there is no action requested.
Original memo text
..Title
..Body
MEMORANDUM
TO: Chairman Brown
FROM: Supervisor Farrington
DATE: June 9, 2016
SUBJECT: Presentation on the Westside Community Park and update on plans for skate park
EXECUTIVE SUMMARY:
I am requesting that Dennis Rollins, Chairman of the Westside Community Park (WCP) Committee Board of Directors, present to our Board the status and plans for a skate park at WCP.
..Recommended Action
RECOMMENDED ACTION:
At this time there is no action requested.
This item was informational only. No action was taken.
Clerk’s notes: Dennis Rollins, Chairperson for the Westside Community Park, gave an update on the progress of the master plan for the Westside Community Park.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code Sec. 54956.9 I(d)(2)(e)(1) – One potential Claim.
Closed Session Item
10.3Public Employee Evaluations
Title: Public Works Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:51 a.m. having taken no action.