Board Of Supervisors — Tuesday, August 9, 2016
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Long Distance Travel for the Animal Care and Control Director to attend the Animal Control Conference in Seattle Washington October 5th through 8th, 2016 in the amount of $1064.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: This is a request to approve long distance travel (1518 miles round trip) for the Animal Control Director to attend an Animal Control Conference in Seattle Washington October 5th-8th, 2016. The conference is sponsored by the National Animal Control Association and is being held at the Double Tree Hotel by Hilton near the Seattle Airport. This conference is held annually, but the current site is within a reasonable distance to consider attendance. Primary topics and subjects of interest surround Animal Shelter Legal Issues, dealing with the Media, and the increasing shift in animal management toward TNR programs for cats (Trap, Neuter, Return).
The department cost will be $300 registration, $215 flight, $447 lodging, and $102 per diem for a total of $1064
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $1064.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is the department's recommendation that your Board approve long distance travel for the Animal Control Director to attend the National Animal Control Conference in Seattle Washington between October 5th-8th, 2016 in the amount of $1064.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Director
Lake County Animal Care & Control
DATE: August 9th, 2016
SUBJECT: Approve long distance travel for the Animal Care and Control Director to attend the Animal Control Conference in Seattle Washington October 5th through 8th, 2016 in the amount of $1064.
EXECUTIVE SUMMARY: This is a request to approve long distance travel (1518 miles round trip) for the Animal Control Director to attend an Animal Control Conference in Seattle Washington October 5th-8th, 2016. The conference is sponsored by the National Animal Control Association and is being held at the Double Tree Hotel by Hilton near the Seattle Airport. This conference is held annually, but the current site is within a reasonable distance to consider attendance. Primary topics and subjects of interest surround Animal Shelter Legal Issues, dealing with the Media, and the increasing shift in animal management toward TNR programs for cats (Trap, Neuter, Return).
The department cost will be $300 registration, $215 flight, $447 lodging, and $102 per diem for a total of $1064
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $1064.00
Amount Budgeted: $1064.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: It is the department's recommendation that your Board approve long distance travel for the Animal Control Director to attend the National Animal Control Conference in Seattle Washington between October 5th-8th, 2016 in the amount of $1064.
7.2Adopt Proclamation Designating the Month of August 2016 as Child Support Awareness Month in Lake County, CA.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The mission of the Lake County Department of Child Support Services is to work together with parents to enhance the well-being and the self-sufficiency of families by providing professional services to locate parents, establish paternity, and establish and enforce orders for financial and medical support.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating the Month of August 2016 as Child Support Awareness Month in Lake County, CA.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: GAIL WOODWORTH, Child Support Services Director
DATE: July 26, 2016
SUBJECT: Adopt Proclamation Designating the Month of August 2016 as Child Support Awareness Month in Lake County, CA. as a Means to Inform the Public of Our Commitment to the Child Support Program.
EXECUTIVE SUMMARY:
The mission of the Lake County Department of Child Support Services is to work together with parents to enhance the well-being and the self-sufficiency of families by providing professional services to locate parents, establish paternity, and establish and enforce orders for financial and medical support.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating the Month of August 2016 as Child Support Awareness Month in Lake County, CA.
7.3Approve Resolution of the Board of Directors, South Lake Fire Protection District Ordering a Special Election to be consolidated with the November 8, 2016 General Election, for the Purpose of Establishing a New Appropriations Limit and Authorizing Necessary Actions in Connection Therewith, Pursuant to the District's Resolution No. 2016-1701
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Resolution of the Board of Directors, South Lake Fire Protection District Ordering a Special Election to be consolidated with the November 8, 2016 General Election, for the Purpose of Establishing a New Appropriations Limit and Authorize Necessary Actions in Connection Therewith, Pursuant to the District's Resolution No. 2016-1701
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Diane C Fridley
Registrar of Voters
DATE: July 28, 2016
SUBJECT: Approve Resolution of the Board of Directors, South Lake Fire Protection District Ordering a Special Election to be consolidated with the November 8, 2016 General Election, for the Purpose of Establishing a New Appropriations Limit and Authorize Necessary Actions in Connection Therewith, Pursuant to the District's Resolution No. 2016-1701
EXECUTIVE SUMMARY: The Resolution of the Board of Directors, South Lake Fire Protection District is being submitted for your Board's approval pursuant to Section 10400 et seq. of the Elections Code, State of California. The Fire District requests the Board of Supervisors to permit the Registrar of Voters to render all services necessary to conduct the South Lake Fire Protection District's Special Election for the Purpose of Establishing a New Appropriations Limit and the Fire District agrees to reimburse the County of Lake in full upon presentation of the bill.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Resolution of the Board of Directors, South Lake Fire Protection District Ordering a Special Election to be consolidated with the November 8, 2016 General Election, for the Purpose of Establishing a New Appropriations Limit and Authorize Necessary Actions in Connection Therewith, Pursuant to the District's Resolution No. 2016-1701
7.4Approve Long Distance Travel to Chicago, Illinois for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division to participate in the Robert Wood Johnson Foundation’s two year Public Health Nurse Leaders Program.
Action Item
passed on consent
Motion carried
Carried 4-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Sherylin Taylor was selected to participate in the Robert Wood Johnson Foundation's two year Public Health
Nurse Leaders Program. She is one of twenty-five Public Health Nurse Leaders nationwide that were
selected and is one of two from the state of California at the local level.
The focus of this program is to develop a group of senior level Public Health Nurse Leaders (PHNLs) who
have the capacity to lead individuals, organizations, and communities to build partnerships around a Culture of
Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the
existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action. This is Session 3 of the
two year program.
Participation in the program allows Sherylin help to increase individual Public Health Nurse Leaders and
Action Coalition members' self-awareness to improve their ability to work collaboratively with others and will
provide leadership practices/tools for improved community collaboration.
As Interim Health Services Director, I fully support Ms. Taylor's attendance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel to Chicago, Illinois for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division to participate in the Robert Wood Johnson Foundation's two year Public Health Nurse Leaders Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Interim Health Services Director
DATE: August 9, 2016
SUBJECT: Approve Long Distance Travel to Chicago, Illinois for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division to participate in the Robert Wood Johnson Foundation's two year Public Health Nurse Leaders Program.
EXECUTIVE SUMMARY:
Sherylin Taylor was selected to participate in the Robert Wood Johnson Foundation's two year Public Health
Nurse Leaders Program. She is one of twenty-five Public Health Nurse Leaders nationwide that were
selected and is one of two from the state of California at the local level.
The focus of this program is to develop a group of senior level Public Health Nurse Leaders (PHNLs) who
have the capacity to lead individuals, organizations, and communities to build partnerships around a Culture of
Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the
existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action. This is Session 3 of the
two year program.
Participation in the program allows Sherylin help to increase individual Public Health Nurse Leaders and
Action Coalition members' self-awareness to improve their ability to work collaboratively with others and will
provide leadership practices/tools for improved community collaboration.
As Interim Health Services Director, I fully support Ms. Taylor's attendance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel to Chicago, Illinois for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division to participate in the Robert Wood Johnson Foundation's two year Public Health Nurse Leaders Program.
7.5Approve Amendment Six to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, for an increase of $21,828.62 and a contract amount not to exceed $1,353,637.10; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The Agreement was modified by Modification One and Amendments One thru Five to allow for the completion of extra work which was required during the design phase and to extend the term of the Agreement.
Significant additional effort was needed to facilitate the right of way acquisitions and to coordinate the utility relocations for the Anderson Creek and Mathews Road projects. As a result of these efforts, the County was able to secure construction funds and award construction contracts, this year, for both bridge replacement projects. This additional effort is entirely within the scope of the original Request for Proposals (RFP) and the qualifications-based selection for this project, therefore, a new RFP is not required per State and Federal regulations.
This amendment will provide for extra work required for Task 8, "ROW Engineering" and Task 9, "Utility Coordination". As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge:
Summary by Task Additional Fee Not to Exceed
Task 8 - Right of Way Engineering (Anderson & Mathews) $13,698.18
Task 9 - Utility Coordination (Anderson &Mathews) $8,130.44
Total $21,828.62
Summary by Bridge Additional Fee Not to Exceed
Anderson Creek Bridge at Foard Road $13,581.74
Manning Creek Bridge at Mathews Road $8,246.88
Manning Creek Bridge at Ackley Road $0.00
Highland Creek Bridge at Highland Springs Road $0.00
Robinson Creek Bridge at Mockingbird Lane $0.00
Harbin Creek Bridge and Harbin Springs Road $0.00
Total $21,828.62
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Six to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,353,637.10 (an increase of $21,828.62) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Amendment Six to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, for an increase of $21,828.62 and a contract amount not to exceed $1,353,637.10; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 21, 2016
SUBJECT: Approval of Amendment Six to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, California
EXECUTIVE SUMMARY: On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The Agreement was modified by Modification One and Amendments One thru Five to allow for the completion of extra work which was required during the design phase and to extend the term of the Agreement.
Significant additional effort was needed to facilitate the right of way acquisitions and to coordinate the utility relocations for the Anderson Creek and Mathews Road projects. As a result of these efforts, the County was able to secure construction funds and award construction contracts, this year, for both bridge replacement projects. This additional effort is entirely within the scope of the original Request for Proposals (RFP) and the qualifications-based selection for this project, therefore, a new RFP is not required per State and Federal regulations.
This amendment will provide for extra work required for Task 8, "ROW Engineering" and Task 9, "Utility Coordination". As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge:
Summary by Task Additional Fee Not to Exceed
Task 8 - Right of Way Engineering (Anderson & Mathews) $13,698.18
Task 9 - Utility Coordination (Anderson &Mathews) $8,130.44
Total $21,828.62
Summary by Bridge Additional Fee Not to Exceed
Anderson Creek Bridge at Foard Road $13,581.74
Manning Creek Bridge at Mathews Road $8,246.88
Manning Creek Bridge at Ackley Road $0.00
Highland Creek Bridge at Highland Springs Road $0.00
Robinson Creek Bridge at Mockingbird Lane $0.00
Harbin Creek Bridge and Harbin Springs Road $0.00
Total $21,828.62
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Six to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,353,637.10 (an increase of $21,828.62) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Amendment Six to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, for an increase of $21,828.62 and a contract amount not to exceed $1,353,637.10; and authorize the Chair to sign.
7.6Adopt a Revised Resolution declaring intent to vacate an easement for public use, in Glenhaven, County of Lake, State of California
Resolution
passed on consent
approved — Pass
Staff memo
The attached Revised Resolution of Intention sets forth the location of the proposed vacation, sets the date and time of the public hearing, and directs the Clerk of the Board to give notice, pursuant to Sections 8322 and 8323, of the Streets and Highways Code.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt a Revised Resolution declaring intent to vacate an easement for public use, in Glenhaven, County of Lake, State of California.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 20, 2016
SUBJECT: Adopt a Revised Resolution declaring intent to vacate an easement for public use, in Glenhaven, County of Lake, State of California.
EXECUTIVE SUMMARY: This Resolution has been revised as the date for the Public Hearing was not scheduled as required. The Public Hearing has now been scheduled for September 13, 2016 at 9:15 a.m.
Wayne Chatoff is requesting the Board to vacate a portion of a five-foot wide public utility easement on property he owns in Glenhaven, southwest of the Paradise Valley Subdivision. The portion to be vacated is a strip of land 5 feet wide and approximately 205 feet in length and lies solely on Assessor's Parcel Number 060-350-23, 8805 Paradise Beach Dr, Glenhaven.
The reason for the vacation is to allow for the future development of the parcel by the property owners. The Lake County Sanitation District, Pacific Gas and Electric and the Clearlake Oaks County Water District have given their consent and have no existing utilities within the portion to be vacated. The area to be vacated includes a portion of the public utility easement offered for dedication and accepted lying within Parcel 1 as shown on the Chatoff parcel map filed January 12, 2006 in Book 38 of Parcel Maps at Pages 11 and 12.
The attached Revised Resolution of Intention sets forth the location of the proposed vacation, sets the date and time of the public hearing, and directs the Clerk of the Board to give notice, pursuant to Sections 8322 and 8323, of the Streets and Highways Code.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt a Revised Resolution declaring intent to vacate an easement for public use, in Glenhaven, County of Lake, State of California.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.6. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.39:10 A.M. - Presentation of Proclamation Designating the Month of August 2016 as Child Support Awareness Month in Lake County, CA.
Proclamation
read into the record and presented
This Ceremonial Item was read into the record and presented.
Clerk’s notes: Supervisor Farrington read the proclamation into record and presented it to Child Support Services Director Gail Woodworth. Ms. Woodworth spoke.
8.59:30 A.M. - Discussion and Consideration of Direction to Staff regarding the Clearlake Oaks Safe Routes to School Sidewalk Project
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY: The purpose of today's item is to discuss the recent objections to this project voiced by the Clearlake Oaks County Water District (District). In an email sent by their General Manager, the District is opposed to the placing of sidewalk over their aging water pipes, and if the project proceeds, the District will be requesting the County to repair any sidewalk damaged by their actions to repair or replace their water lines. A copy of the July 22, 2016 email is attached.
Background
As your Board is aware, the County of Lake secured funding for a project to construct curb, gutter and sidewalk improvements along Highway 20 in Clearlake Oaks through the State and Federal Safe Routes to School Programs in 2010. In late 2012, additional funding was obtained through the State Department of Housing and Community Development's Community Development Block Grant (CDBG) Program. The scope of the project includes curb, gutter and sidewalk improvements on the North side of State Highway 20 from Foothill (near the Center Plaza) to High Valley Road and the Eastlake Elementary School, and on the South side of the highway from the Clearlake Oaks Fire Station to Keys Boulevard. A vicinity map is attached for your information.
The Department of Public Works (DPW) has been working on this project since 2010, with significant delays due to environmental issues requiring extended archaeological studies. In February 2014, a meeting was held to introduce the project to the various utility agencies affected by the project - including the District. Preliminary plans were reviewed with representatives of the District in attendance. A set of plans was sent to the District on April 9, 2014 with a request for comments on the project. A copy of that transmittal letter is attached. No response was received from the District.
DPW sent a Notice to Owner on June 15, 2016 to notify the District that construction was proposed for mid to late September, and that they needed to relocate parts of their system that we identified as conflicts. This Notice to Owner included 11x17 plan sheets for their review. On July 8th, we received a call from the District requesting the plan sheets on 24x36 paper; which we provided on July 11th. On July 14th we received a call from the District requesting a meeting to discuss some of their concerns, and that meeting was held on July 19th. At that meeting, the General Manager informed staff of his concerns with the placement of sidewalk over the aging pipes and that he would expect DPW to replace any sidewalk that needed to be removed by the replacement or repair of their pipes. Following this meeting, staff received the aforementioned email of July 22nd.
It should be noted that no follow up meetings have been held with the District, though they have willingly offered to have additional discussions. Staff is of the opinion that the issues are not subject to compromise or mitigation. The District is unable to replace their infrastructure in the foreseeable future, and certainly not prior to the sidewalk project. The County is facing significant deadlines for completion of the project.
Ramifications
This project is funded with a combination of State Safe Routes to School (SR2S), Federal Safe Routes to School (SRTS) and CDBG funds. Though we have secured the SR2S and SRTS funds through the end of 2017, the CDBG funds on this project must be spent in order for the County to be eligible for other CDBG funds - specifically the CDBG-Disaster Relief funds that have been made available for Calaveras and Lake Counties as a result of the 2015 wildfires. It is critical that we deliver the Clearlake Oaks Sidewalk Project this year.
Based on the July 22 email, should any waterlines require repair or replacement, The District will want the County to pay for any sidewalk that is damaged or removed as a result of that work. The new sidewalk will be constructed in Caltrans Right of Way, and once completed Caltrans will be responsible for the ownership and maintenance of it. Due to the fact the Districts waterlines are also in the right of way, any work performed on them will be subject to a Caltrans Encroachment Permit. The permit will require the restoration of existing facilities, which is the responsibility of the agency performing the work.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 29, 2016
SUBJECT: Discussion and Consideration of Direction to Staff regarding the Clearlake Oaks Safe Routes to School Sidewalk Project
EXECUTIVE SUMMARY: The purpose of today's item is to discuss the recent objections to this project voiced by the Clearlake Oaks County Water District (District). In an email sent by their General Manager, the District is opposed to the placing of sidewalk over their aging water pipes, and if the project proceeds, the District will be requesting the County to repair any sidewalk damaged by their actions to repair or replace their water lines. A copy of the July 22, 2016 email is attached.
Background
As your Board is aware, the County of Lake secured funding for a project to construct curb, gutter and sidewalk improvements along Highway 20 in Clearlake Oaks through the State and Federal Safe Routes to School Programs in 2010. In late 2012, additional funding was obtained through the State Department of Housing and Community Development's Community Development Block Grant (CDBG) Program. The scope of the project includes curb, gutter and sidewalk improvements on the North side of State Highway 20 from Foothill (near the Center Plaza) to High Valley Road and the Eastlake Elementary School, and on the South side of the highway from the Clearlake Oaks Fire Station to Keys Boulevard. A vicinity map is attached for your information.
The Department of Public Works (DPW) has been working on this project since 2010, with significant delays due to environmental issues requiring extended archaeological studies. In February 2014, a meeting was held to introduce the project to the various utility agencies affected by the project - including the District. Preliminary plans were reviewed with representatives of the District in attendance. A set of plans was sent to the District on April 9, 2014 with a request for comments on the project. A copy of that transmittal letter is attached. No response was received from the District.
DPW sent a Notice to Owner on June 15, 2016 to notify the District that construction was proposed for mid to late September, and that they needed to relocate parts of their system that we identified as conflicts. This Notice to Owner included 11x17 plan sheets for their review. On July 8th, we received a call from the District requesting the plan sheets on 24x36 paper; which we provided on July 11th. On July 14th we received a call from the District requesting a meeting to discuss some of their concerns, and that meeting was held on July 19th. At that meeting, the General Manager informed staff of his concerns with the placement of sidewalk over the aging pipes and that he would expect DPW to replace any sidewalk that needed to be removed by the replacement or repair of their pipes. Following this meeting, staff received the aforementioned email of July 22nd.
It should be noted that no follow up meetings have been held with the District, though they have willingly offered to have additional discussions. Staff is of the opinion that the issues are not subject to compromise or mitigation. The District is unable to replace their infrastructure in the foreseeable future, and certainly not prior to the sidewalk project. The County is facing significant deadlines for completion of the project.
Ramifications
This project is funded with a combination of State Safe Routes to School (SR2S), Federal Safe Routes to School (SRTS) and CDBG funds. Though we have secured the SR2S and SRTS funds through the end of 2017, the CDBG funds on this project must be spent in order for the County to be eligible for other CDBG funds - specifically the CDBG-Disaster Relief funds that have been made available for Calaveras and Lake Counties as a result of the 2015 wildfires. It is critical that we deliver the Clearlake Oaks Sidewalk Project this year.
Based on the July 22 email, should any waterlines require repair or replacement, The District will want the County to pay for any sidewalk that is damaged or removed as a result of that work. The new sidewalk will be constructed in Caltrans Right of Way, and once completed Caltrans will be responsible for the ownership and maintenance of it. Due to the fact the Districts waterlines are also in the right of way, any work performed on them will be subject to a Caltrans Encroachment Permit. The permit will require the restoration of existing facilities, which is the responsibility of the agency performing the work.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
No action was taken. The Board gave staff direction to move forward with the project and to incorporate the addition of a line item onto the base bid to add chaseways to the project. The County of Lake does not have available funds to assist the water district with this add on item. Mr. Gardner will go back to his Board to ask for the funds needed to cover this portion of the work and will return with a status report. If the water district does not have the funds, the line item will be removed from the project.
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board. Clearlake Oaks County Water District General Manager Alan Gardner was also present and spoke. The water district is concerned about access for future repairs to the water lines which will be directly underneath the Clearlake Oaks Safe Routes to School Sidewalk Project. The addition of chaseways during this project would alleviate the need to dig up the concrete for repairs. Mr. Gardner is asking the County to cover the cost of adding the chaseways to the project as the water district does not have funds at the current time.
Chair Brown asked if anyone present wished to speak and the following people spoke: Joan Moss and John Brosnan. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.3Consideration of Amendment to Lake County Policy and Procedure Manual - Section Fifteen - Travel Policy, Section 4.1.C, Regarding Lodging Expense in Excess of $125 Per Night
Action Item
approved — Pass
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Farrington (recovered from the archived minutes by OCR)
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Farrington (recovered from the archived minutes by OCR)
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 3-1 — moved by Steele (recovered from the archived minutes by OCR)
Brown: nay Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: nay Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 3-1 (recovered from the archived minutes by OCR)
Brown: nay Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: nay Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Pursuant to Lake County Policy and Procedure, Travel Policy, approval by the County Administrative Officer is required when lodging expenses are in excess of $125 per night before taxes.
After discussion with the Department Heads, Staff recommends revising this section to incorporate an exception to this rule which would read:
"For travel in which an employee attends an approved conference and stays at the conference host hotel (utilizing a predetermined conference rate), CAO prior authorization is not required for lodging expenses in excess of $125 per night before taxes."
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the incorporation of this exception to Lake County Policy and Procedure Manual, Section 15 - Travel Policy, Section 4.1.C and direct Human Resources Director to conduct the necessary Meet and Confer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 2, 2016
SUBJECT: Consideration of Amendment to Lake County Policy and Procedure Manual - Section Fifteen - Travel Policy, Section 4.1.C, Regarding Lodging Expense in Excess of $125 Per Night
EXECUTIVE SUMMARY:
Pursuant to Lake County Policy and Procedure, Travel Policy, approval by the County Administrative Officer is required when lodging expenses are in excess of $125 per night before taxes.
After discussion with the Department Heads, Staff recommends revising this section to incorporate an exception to this rule which would read:
"For travel in which an employee attends an approved conference and stays at the conference host hotel (utilizing a predetermined conference rate), CAO prior authorization is not required for lodging expenses in excess of $125 per night before taxes."
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the incorporation of this exception to Lake County Policy and Procedure Manual, Section 15 - Travel Policy, Section 4.1.C and direct Human Resources Director to conduct the necessary Meet and Confer.
On motion of Supervisor Steele, and by vote of the Board, approved the Amendment to Lake County Policy and Procedure Manual - Section Fifteen - Travel Policy, Section 4.1.C, regarding Lodging Expense in Excess of $125 Per Night . The motion carried by the following vote:
Clerk’s notes: County Administration Officer Carol Huchingson presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of the Following Appointments:
Hartley Cemetery District Board of Trustees
Mental Health Board
Appointment
approved
Carried 4-0 — moved by Farrington
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Farrington
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: aye Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Hartley Cemetery District Board of Trustees - Two (2) vacancies: General Membership
Applications Received: Donna White - new applicant
Shirley Templeton - new applicant
Mental Health Board - Three (3) vacancies: Family Member of Present/Past Consumer, Member-at-Large, General Membership
Application Received: Kenneth Young - new applicant, General Membership
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sara Shucart, Administrative Assistant
DATE: July 28, 2016
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Hartley Cemetery District Board of Trustees - Two (2) vacancies: General Membership
Applications Received: Donna White - new applicant
Shirley Templeton - new applicant
Mental Health Board - Three (3) vacancies: Family Member of Present/Past Consumer, Member-at-Large, General Membership
Application Received: Kenneth Young - new applicant, General Membership
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Farrington, and by vote of the Board, appointed Donna White to the Hartley Cemetary District Board of Trustees. The motion carried by the following vote:
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Brown
Absent- Supervisors: 1 - Comstock
On motion of Supervisor Farrington, and by vote of the Board, appointed Shirley Templeton to the Hartley Cemetary District Board of Trustees. The motion carried by the following vote:
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Brown
Absent- Supervisors: 1 - Comstock
On motion of Supervisor Steele, and by vote of the Board, appointed Kenneth Young to the Mental Health Board. The motion carried by the following vote:
Ayes- Supervisors: 4 - Steele, Farrington, Smith and Brown
Absent- Supervisors: 1 - Comstock
Clerk’s notes: Chair Brown presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of (a) (Second Reading) - an Ordinance Establishing a Cannabis Cultivation Tax in the Unincorporated Areas of the County of Lake; (b) a Tax Measure, a General Purpose Local Revenue Measure for the November 8, 2016 General Election; and (c) approval of a Resolution Placing the Lake County Cannabis Cultivation Tax Ordinance and the Ballot Measure Statement for the November 8, 2016 Election.
Ordinance
Adopted
Carried 3-1 — moved by Farrington
Brown: nay Comstock: absent Farrington: aye Smith: aye Steele: aye
Brown: nay Comstock: absent Farrington: aye Smith: aye Steele: aye
Staff memo
a. On August 9, your Board may offer the ordinance for passage.
Pursuant to its terms, the ordinance will not become operative unless and until approved by a majority vote of the eligible voters of Lake County on November 8, 2016.
If your Board determines to approve the ordinance, please then consider language of the ballot question. The ballot question may not exceed 75 words. Below is a possible ballot question. Your Board may alter the language in any way you choose on August 9; however, the question itself may not exceed 75 words. The ordinance will appear on the ballot as Measure "C".
"Shall an annual general purpose tax be imposed on legally-authorized cannabis cultivation occurring in the unincorporated areas of the County of Lake of $1.00 per square foot of an outdoor cultivation site, $2.00 per square foot of a mixed-light cultivation site, and $3.00 per square foot of an indoor cultivation site, subject to annual Consumer Price Index increases, with an exemption for personal use, and generating annual revenue of approximately $8 million per average year?"
b. Your Board may approve the language of the ballot question by motion.
Once your Board has determined the appropriate language for the ballot question, the final step is your review of the Resolution Calling an Election to Submit to the Electors a Measure to Adopt an Ordinance Establishing a Cannabis Cultivation Tax in the Unincorporated Areas of the County of Lake.
The language of the resolution may be modified by your Board on August 9 as long as the requirements of Government Code section 53724 are met. As to a general purpose tax as is proposed here, the resolution must include the type of tax and the rate of the tax, the method of collection, and the date upon which an election shall be held on the issue.
c. When your Board is satisfied with the language of the resolution, you may offer for passage the Resolution Calling for an Election.
Thank you.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
a. Consideration of an Ordinance Establishing a Cannabis Cultivation Tax in the Unincorporated Areas of the County of Lake (Second Reading);
b. Consideration of a Tax Measure, a General Purpose Local Revenue Measure for the November 8, 2016 General Election; and
c. Approval of a Resolution Placing the Lake County Cannabis Cultivation Tax Ordinance and the Ballot Measure Statement for the November 8, 2016 Election.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT
County Counsel
DATE: August 4, 2016
SUBJECT: a. Consideration of an Ordinance Establishing a Cannabis Cultivation Tax in the Unincorporated Areas of the County of Lake (Second Reading);
b. Consideration of a Tax Measure, a General Purpose Local Revenue Measure for the November 8, 2016 General Election; and
c. Approval of a Resolution Placing the Lake County Cannabis Cultivation Tax Ordinance and the Ballot Measure Statement for the November 8, 2016 Election.
EXECUTIVE SUMMARY: At the August 2, 2016 meeting of the Board of Supervisors, your Board approved some final amendments to the Lake County Cannabis Cultivation Tax Ordinance and, after the first reading, advanced the ordinance to August 9, 2016 for consideration of passage.
a. On August 9, your Board may offer the ordinance for passage.
Pursuant to its terms, the ordinance will not become operative unless and until approved by a majority vote of the eligible voters of Lake County on November 8, 2016.
If your Board determines to approve the ordinance, please then consider language of the ballot question. The ballot question may not exceed 75 words. Below is a possible ballot question. Your Board may alter the language in any way you choose on August 9; however, the question itself may not exceed 75 words. The ordinance will appear on the ballot as Measure "C".
"Shall an annual general purpose tax be imposed on legally-authorized cannabis cultivation occurring in the unincorporated areas of the County of Lake of $1.00 per square foot of an outdoor cultivation site, $2.00 per square foot of a mixed-light cultivation site, and $3.00 per square foot of an indoor cultivation site, subject to annual Consumer Price Index increases, with an exemption for personal use, and generating annual revenue of approximately $8 million per average year?"
b. Your Board may approve the language of the ballot question by motion.
Once your Board has determined the appropriate language for the ballot question, the final step is your review of the Resolution Calling an Election to Submit to the Electors a Measure to Adopt an Ordinance Establishing a Cannabis Cultivation Tax in the Unincorporated Areas of the County of Lake.
The language of the resolution may be modified by your Board on August 9 as long as the requirements of Government Code section 53724 are met. As to a general purpose tax as is proposed here, the resolution must include the type of tax and the rate of the tax, the method of collection, and the date upon which an election shall be held on the issue.
c. When your Board is satisfied with the language of the resolution, you may offer for passage the Resolution Calling for an Election.
Thank you.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
a. Consideration of an Ordinance Establishing a Cannabis Cultivation Tax in the Unincorporated Areas of the County of Lake (Second Reading);
b. Consideration of a Tax Measure, a General Purpose Local Revenue Measure for the November 8, 2016 General Election; and
c. Approval of a Resolution Placing the Lake County Cannabis Cultivation Tax Ordinance and the Ballot Measure Statement for the November 8, 2016 Election.
(a) Supervisor Farrington offered Ordinance No. 3047, and it was passed by roll call vote (3 ayes).
Ayes- Supervisors: 3 - Steele, Farrington and Smith
Nayes- Supervisors: 1 - Brown
Absent- Supervisors: 1 - Comstock
(b) On motion of Supervisor Farrington, and by vote of the Board, approved a Tax Measure, a General Purpose Local Revenue Measure for the November 8, 2016 General Election. The motion carried by the following vote:
Ayes- Supervisors: 3 - Steele, Farrington and Smith
Nayes- Supervisors: 1 - Brown
Absent- Supervisors: 1 - Comstock
(c) Supervisor Farrington offered the Resolution, as amended and it was passed by roll call vote:
Ayes- Supervisors: 3 - Steele, Farrington and Smith
Nayes- Supervisors: 1 - Brown
Absent- Supervisors: 1 - Comstock
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Brown asked if anyone present wished to speak and the following person spoke: Michael Green. No one else wished to speak and the public input portion of this item was closed.
9.6Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: July 21, 2016
SUBJECT: Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
On motion of Supervisor Smith, and by vote of the Board, approved continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1) – Lakeside Height HOA, et al. v. County of Lake
Closed Session Item
10.3Public Employee Evaluations
Title: Director of Air Quality
Closed Session Item
Clerk’s notes: This item was continued to the August 23, 2016 meeting.
The Board reconvened into Regular Session at 11:07 a.m. having taken no action.