Board Of Supervisors — Tuesday, September 13, 2016
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
5.1Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer
Proclamation
approved — Pass
On motion of Supervisor Comstock, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer.
Clerk’s notes: County Public Health Officer Dr. Karen Tait presented the item to the Board. This prolcamation must come in front of the Board of Supervisors every two weeks to keep the Local Health Emergency in effect.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution fixing tax rates for local agencies, general obligation bonds, and other voter approved indebtedness for Fiscal Year 2016/17.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends resolution to be adopted.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller
DATE: August 26, 2016
SUBJECT: Adopt resolution fixing tax rates for local agencies, general obligation bonds and other voter approved indebtedness for Fiscal Year 16/17.
EXECUTIVE SUMMARY:
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends resolution to be adopted.
7.2(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and San Sousee for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $133,482 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and San Sousee for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: San Sousee is an Adult Residential Facility licensed by the Community Care Licensing Division of the California Department of Social Services. San Sousee has proven to be a cost-efficient alternative for care to clients ready to be transitioned from Institutes for Mental Disease or who have been brought back to the county from out of county placements. Lake County Behavioral Health pays a daily patch rate of $93.59 per day per resident, which is our cost after the client's portion is paid.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $133,482
Amount Budgeted: $700,000
Unobligated Funds Available: $206,398
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2016-17 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $133,482. This contract is funded by Realignment and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and San Sousee for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $133,482 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and San Sousee for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and San Sousee for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: San Sousee is an Adult Residential Facility licensed by the Community Care Licensing Division of the California Department of Social Services. San Sousee has proven to be a cost-efficient alternative for care to clients ready to be transitioned from Institutes for Mental Disease or who have been brought back to the county from out of county placements. Lake County Behavioral Health pays a daily patch rate of $93.59 per day per resident, which is our cost after the client's portion is paid.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $133,482
Amount Budgeted: $700,000
Unobligated Funds Available: $206,398
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2016-17 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $133,482. This contract is funded by Realignment and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and San Sousee for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $133,482 and authorize the Chair to sign.
7.3(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17 for a contract maximum of $35,770 and authorize the Board Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care to clients who need this type of structured environment. Lake County Behavioral Health pays a daily patch rate of $98 per day which is our cost after the client's portion is paid.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $700,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2016-17 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $35,770. This contract is funded by Realignment and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17 for a contract maximum of $35,770 and authorize the Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care to clients who need this type of structured environment. Lake County Behavioral Health pays a daily patch rate of $98 per day which is our cost after the client's portion is paid.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $35,770
Amount Budgeted: $700,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2016-17 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $35,770. This contract is funded by Realignment and MHSA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17 for a contract maximum of $35,770 and authorize the Board Chair to sign.
7.4(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $30,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center.
Redwood Creek Community Living Center is licensed by the State of California and provides adult residential services for clients referred by Lake County Behavioral Health by providing structured services and activities 24 hours per day, seven days per week including recovery services, crisis prevention, and medication and program management. The daily patch rate for placement at this facility is $110 per day per resident.
Willow Glen Care Center and Rosewood Care Center are licensed and certified by the California Department of Health Care Services under the California Code of Regulations, Title 9, Division 1, to provide residential and rehabilitation services. These facilities will serve adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than a licensed residential or independent living facility can provide. The daily patch rate for placement at this facility is $110 per day per resident.
Sequoia Psychiatric Treatment Center (SPTC) is a locked, 16 bed Mental Health Rehabilitation Center (MHRC) which is licensed and certified by the California Department of Mental Health under the California code Regulations, Title 9, Division 1, to provide residential and rehabilitation services. This facility will service mentally ill adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than licensed residential or independent living. The daily patch rate for placement at this facility is $280 per day per resident.
We are requesting to waive the formal bidding process, per Ordinance #2046, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County Medi-Cal beneficiaries placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $30,000
Amount Budgeted: $700,000 (Adult Residential Facilities)
Additional Budgeted: $575,000 (Mental Health Rehabilitation Centers)
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Adult Residential Facilities is $700,000 of which Lake County Behavioral Health is requesting $15,000 allocated to Redwood Creek Community Living Center, Willow Glen Care Center, and Rosewood Care Center. The amount budgeted for Mental Health Rehabilitation Centers is $575,000 of which Lake County Behavioral Health is requesting $15,000 allocated to Sequoia Psychiatric Treatment Center. The total allocation will create a contract maximum of $30,000 for Willow Glen Care Center for Fiscal Year 2016-17.
This contract is funded through Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $30,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center.
Redwood Creek Community Living Center is licensed by the State of California and provides adult residential services for clients referred by Lake County Behavioral Health by providing structured services and activities 24 hours per day, seven days per week including recovery services, crisis prevention, and medication and program management. The daily patch rate for placement at this facility is $110 per day per resident.
Willow Glen Care Center and Rosewood Care Center are licensed and certified by the California Department of Health Care Services under the California Code of Regulations, Title 9, Division 1, to provide residential and rehabilitation services. These facilities will serve adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than a licensed residential or independent living facility can provide. The daily patch rate for placement at this facility is $110 per day per resident.
Sequoia Psychiatric Treatment Center (SPTC) is a locked, 16 bed Mental Health Rehabilitation Center (MHRC) which is licensed and certified by the California Department of Mental Health under the California code Regulations, Title 9, Division 1, to provide residential and rehabilitation services. This facility will service mentally ill adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than licensed residential or independent living. The daily patch rate for placement at this facility is $280 per day per resident.
We are requesting to waive the formal bidding process, per Ordinance #2046, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County Medi-Cal beneficiaries placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $30,000
Amount Budgeted: $700,000 (Adult Residential Facilities)
Additional Budgeted: $575,000 (Mental Health Rehabilitation Centers)
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for Adult Residential Facilities is $700,000 of which Lake County Behavioral Health is requesting $15,000 allocated to Redwood Creek Community Living Center, Willow Glen Care Center, and Rosewood Care Center. The amount budgeted for Mental Health Rehabilitation Centers is $575,000 of which Lake County Behavioral Health is requesting $15,000 allocated to Sequoia Psychiatric Treatment Center. The total allocation will create a contract maximum of $30,000 for Willow Glen Care Center for Fiscal Year 2016-17.
This contract is funded through Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $30,000 and authorize the Chair to sign.
7.5(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $91,250 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Modesto Residential Living Center, LLC is an Adult Residential Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement. Modesto Residential Living Center, LLC has proven to be a cost-efficient alternative for care of clients ready to be transitioned from Institutes for Mental Disease. The daily patch rate for placement in this facility is $50 per day per resident. Clients with income contribute to the cost of their care.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 91,250
Amount Budgeted: $700,000
Unobligated Funds Available: $206,398
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Facilities for Fiscal Year 2016-17 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $91,250. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $91,250 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Modesto Residential Living Center, LLC is an Adult Residential Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement. Modesto Residential Living Center, LLC has proven to be a cost-efficient alternative for care of clients ready to be transitioned from Institutes for Mental Disease. The daily patch rate for placement in this facility is $50 per day per resident. Clients with income contribute to the cost of their care.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 91,250
Amount Budgeted: $700,000
Unobligated Funds Available: $206,398
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Facilities for Fiscal Year 2016-17 is $700,000. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $91,250. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract maximum of $91,250 and authorize the Chair to sign.
7.6Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Crestwood Behavioral Health for Fiscal Year 2016-17 for a contract maximum of $350,000 and is requesting the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities, Community Programs, and Residential Facilities, Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
We are requesting an exemption from competitive bidding due to the unique nature of goods or services (Exemption Category B.2). Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
MHRC: Amount Budgeted: $350,000
Contract Amount: $200,000
Unobligated Funds Available: $150,000
SNFs: Amount Budgeted: $150,000
Contract Amount: $100,000
Unobligated Funds Available: $ 50,000
ARPs: Amount Budgeted: $700,000
Contract Amount: $ 50,000
Unobligated Funds: $206,398
TOTAL CONTRACT AMOUNT: $350,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $150,000 of which $100,000 is being used for this Agreement; the amount budgeted for Mental Health Rehabilitation Centers is $350,000, of which $200,000 is being used for this Agreement; and the amount budgeted for Adult Residential Facilities is $700,000 of which $50,000 is being used for this Agreement. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $350,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Crestwood Behavioral Health for Fiscal Year 2016-17 for a contract maximum of $350,000 and is requesting the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities, Community Programs, and Residential Facilities, Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
We are requesting an exemption from competitive bidding due to the unique nature of goods or services (Exemption Category B.2). Lake County Behavioral Health currently has clients placed at this vendor. As our goal is to keep Lake County residents placed in county at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms; therefore, potentially causing the client to move to a more expensive higher level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
MHRC: Amount Budgeted: $350,000
Contract Amount: $200,000
Unobligated Funds Available: $150,000
SNFs: Amount Budgeted: $150,000
Contract Amount: $100,000
Unobligated Funds Available: $ 50,000
ARPs: Amount Budgeted: $700,000
Contract Amount: $ 50,000
Unobligated Funds: $206,398
TOTAL CONTRACT AMOUNT: $350,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $150,000 of which $100,000 is being used for this Agreement; the amount budgeted for Mental Health Rehabilitation Centers is $350,000, of which $200,000 is being used for this Agreement; and the amount budgeted for Adult Residential Facilities is $700,000 of which $50,000 is being used for this Agreement. Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $350,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Lake County Behavioral Health is requesting the Board approve the Agreement between the County of Lake and Crestwood Behavioral Health for Fiscal Year 2016-17 for a contract maximum of $350,000 and is requesting the Board Chair to sign the Agreement.
7.7(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2016-17 for a contract maximum of $200,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: North Valley Behavioral Health, LLC provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in or to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. North Valley Behavioral Health is the closest Psychiatric Health Facility to Lake County. As Lake County Behavioral Health has contracted with this vendor for many years, we have established a strong working relationship and would like to continue this relationship for Fiscal Year 2016-17.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $200,000
Amount Budgeted: $450,000
Unobligated Funds Available: $250,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $200,000. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2016-17 for a contract maximum of $200,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: North Valley Behavioral Health, LLC provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in or to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. North Valley Behavioral Health is the closest Psychiatric Health Facility to Lake County. As Lake County Behavioral Health has contracted with this vendor for many years, we have established a strong working relationship and would like to continue this relationship for Fiscal Year 2016-17.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $200,000
Amount Budgeted: $450,000
Unobligated Funds Available: $250,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $200,000. This contract is funded by Realignment.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2016-17 for a contract maximum of $200,000 and authorize the Chair to sign.
7.8(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2016-17 for a contract maximum of $108,378 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Year 2016-17. Under this contract, Lake County Behavioral Health is obligated to pay $108,378.
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had an ongoing working relationship with Konocti Senior Support, Inc. and Konocti Senior Support, Inc. has well established programs for Senior Support Counseling Services, it is in the best interest to continue this working relationship.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted: $108,378
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Adequate funds are budgeted for Senior Support Counseling for Fiscal Year 2016-17 under Community Services and Support (CSS), Prevention and Early Intervention (PEI), and the Substance Abuse Mental Health Services Act (SAMHSA). The contract maximum under this Agreement is $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2016-17 for a contract maximum of $108,378 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Year 2016-17
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Year 2016-17. Under this contract, Lake County Behavioral Health is obligated to pay $108,378.
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had an ongoing working relationship with Konocti Senior Support, Inc. and Konocti Senior Support, Inc. has well established programs for Senior Support Counseling Services, it is in the best interest to continue this working relationship.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted: $108,378
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Adequate funds are budgeted for Senior Support Counseling for Fiscal Year 2016-17 under Community Services and Support (CSS), Prevention and Early Intervention (PEI), and the Substance Abuse Mental Health Services Act (SAMHSA). The contract maximum under this Agreement is $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2016-17 for a contract maximum of $108,378 and authorize the Chair to sign.
7.9(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2016-17 for a contract maximum of $30,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had an ongoing working relationship with Center Point DAAC for Substance Use Disorder Residential Treatment and Detoxification Services, it is in the best interest to continue this working relationship with Center Point DAAC.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 30,000
Amount Budgeted: $300,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Substance Use Disorders is $300,000. Lake County Behavioral Health is requesting the approval of the Agreement with Center Point DAAC for Fiscal Year 2016-17 for a contract maximum of $30,000.
The amount budgeted for Center Point DAAC is funded by Realignment and the Substance Abuse Prevention and Treatment (SAPT) Block Grant. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2016-17 for a contract maximum of $30,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2016-17. Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health, is obligated to pay a daily rate of $50 per day for Detoxification Services and $85 per day for Residential Services.
BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had an ongoing working relationship with Center Point DAAC for Substance Use Disorder Residential Treatment and Detoxification Services, it is in the best interest to continue this working relationship with Center Point DAAC.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 30,000
Amount Budgeted: $300,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Substance Use Disorders is $300,000. Lake County Behavioral Health is requesting the approval of the Agreement with Center Point DAAC for Fiscal Year 2016-17 for a contract maximum of $30,000.
The amount budgeted for Center Point DAAC is funded by Realignment and the Substance Abuse Prevention and Treatment (SAPT) Block Grant. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2016-17 for a contract maximum of $30,000 and authorize the Chair to sign.
7.10(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Women’s Recovery Services for Substance Use Disorder Residential and Detoxification Services for Fiscal Year 2016-17 for the amount of $30,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Women's Recovery Services for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2016-17. Under this Agreement, Alcohol & Other Drug Services, a division of Lake County Behavioral Health is obligated to pay $112.00 per day for single women with no children and $129.00 a day for women with one (1) child; and $145.00 a day for women with two (2) children.
BACKGROUND AND DISCUSSION: Women's Recovery Services (WRS) was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. Women's Recovery Services has been providing substance abuse treatment for women for over 35 years. Women's Recovery Services has been licensed in Addiction Treatment in the State of California since 1975.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had a successful ongoing working relationship with Women's Recovery Services for Substance Use Disorder Residential and Detoxification Services, it is in the best interest to continue this working relationship.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $30,000
Amount Budgeted: $300,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Substance Use Disorders for Fiscal Year 2016-17 is $300,000. Lake County Behavioral Health is requesting approval of the Agreement with Women's Recovery Services for Fiscal Year 2016-17 for a contract maximum of $30,000.
Funding for this Agreement is through Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Women's Recovery Services for Substance Use Disorder Residential and Detoxification Services for Fiscal Year 2016-17 for the amount of $30,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between the County of Lake and Women's Recovery Services for Substance Use Disorder Residential and Detoxification Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Women's Recovery Services for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2016-17. Under this Agreement, Alcohol & Other Drug Services, a division of Lake County Behavioral Health is obligated to pay $112.00 per day for single women with no children and $129.00 a day for women with one (1) child; and $145.00 a day for women with two (2) children.
BACKGROUND AND DISCUSSION: Women's Recovery Services (WRS) was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. Women's Recovery Services has been providing substance abuse treatment for women for over 35 years. Women's Recovery Services has been licensed in Addiction Treatment in the State of California since 1975.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had a successful ongoing working relationship with Women's Recovery Services for Substance Use Disorder Residential and Detoxification Services, it is in the best interest to continue this working relationship.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $30,000
Amount Budgeted: $300,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Substance Use Disorders for Fiscal Year 2016-17 is $300,000. Lake County Behavioral Health is requesting approval of the Agreement with Women's Recovery Services for Fiscal Year 2016-17 for a contract maximum of $30,000.
Funding for this Agreement is through Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Women's Recovery Services for Substance Use Disorder Residential and Detoxification Services for Fiscal Year 2016-17 for the amount of $30,000 and authorize the Board Chair to sign the Agreement.
7.11(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Telepsychiatry Services for Fiscal Year 2016-17 for a contract maximum of $300,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had a successful working relationship with NAMHS, it is in the best interest to continue this working relationship. We are currently set up to provide Telepsychiatry services to our clients and the clients have become familiar with both the process and with the clinicians providing the Telepsychiatry services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $300,000
Amount Budgeted: $300,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for TelePsychiatry services is $300,000; therefore, Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $300,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Telepsychiatry Services for Fiscal Year 2016-17 for a contract maximum of $300,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Agreement between County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Telepsychiatry Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: North American Mental Health Services will provide psychiatric evaluations and medication management for Lake County Behavioral Health clients. As Lake County Behavioral Health does not have a psychiatrist on staff at this time, North American Mental Health Services TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. In addition, NAMHS will provide clinical supervision of Lake County Behavioral Health's Physician Assistant.
We are requesting to waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. As Lake County Behavioral Health has had a successful working relationship with NAMHS, it is in the best interest to continue this working relationship. We are currently set up to provide Telepsychiatry services to our clients and the clients have become familiar with both the process and with the clinicians providing the Telepsychiatry services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $300,000
Amount Budgeted: $300,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for TelePsychiatry services is $300,000; therefore, Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $300,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services (NAMHS) for Telepsychiatry Services for Fiscal Year 2016-17 for a contract maximum of $300,000 and authorize the Chair to sign.
7.12(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2016-17 for a contract maximum of $60,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Seventh Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. The first change to this dollar amount was in Fiscal Year 2015-16 where the Sixth Amendment allowed for a new contract amount of $60,000 which will remain the contract maximum annually thereafter until changed.
We are requesting to waive the formal bidding process per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. This is an extension of an annual Agreement and the cost is not increasing. Moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for the Anasazi Contract is $60,000. Lake County Behavioral Health is requesting a contract maximum of $60,000. The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health) and Realignment (Mental Health and AODS). Funding for this Agreement is through Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2016-17 for a contract maximum of $60,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Seventh Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2016-17
EXECUTIVE SUMMARY: Attached, for your approval, is the Seventh Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. The first change to this dollar amount was in Fiscal Year 2015-16 where the Sixth Amendment allowed for a new contract amount of $60,000 which will remain the contract maximum annually thereafter until changed.
We are requesting to waive the formal bidding process per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services. This is an extension of an annual Agreement and the cost is not increasing. Moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000
Amount Budgeted: $60,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The amount budgeted for the Anasazi Contract is $60,000. Lake County Behavioral Health is requesting a contract maximum of $60,000. The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health) and Realignment (Mental Health and AODS). Funding for this Agreement is through Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2016-17 for a contract maximum of $60,000 and authorize the Chair to sign.
7.13Approve the First Amendment to the Agreement between the County of Lake and Donald A. & Lesley J. Bordessa to extend the term of a commercial lease for The Bridge Drop-In Center through June 30, 2021 in the amount of $950 per month and authorize the Chair to sign.
Action Item
pulled on consent
Staff memo
FISCAL IMPACT (Narrative): The First Amendment extends the term of the Commercial Lease through June 30, 2021.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Donald A. & Lesley J. Bordessa to extend the term of a commercial lease for The Bridge Drop-In Center through June 30, 2021 in the amount of $950 per month and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and Donald A. & Lesley J. Bordessa to extend the term of a commercial lease for The Bridge Drop-In Center through June 30, 2021 in the amount of $950 per month and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval is the First Amendment to the Commercial Lease Agreement between the County of Lake and Donald A. Bordessa & Lesley J. Bordessa for period of November 1, 2011 through June 30, 2021 ($950.00 per month). This is a Lease for Real Property located at 14954 Burns Valley Road, Clearlake, CA, 95422 where Lake County Behavioral Health operates The Bridge Drop-In Center.
BACKGROUND AND DISCUSSION: Under the original Commercial Lease Agreement, Lake County Behavioral Health is obligated to pay rent in the amount of $950.00 per month commencing November 1, 2011 through June 30, 2016. This First Amendment to the Agreement extends the term of the Commercial Lease from November 1, 2011 through June 30, 2021.
FISCAL IMPACT: __ None _X Budgeted __Non-Budgeted
Estimated Cost Per Year: $11,400
Amount Budgeted Per Year: $11,400
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The First Amendment extends the term of the Commercial Lease through June 30, 2021.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Donald A. & Lesley J. Bordessa to extend the term of a commercial lease for The Bridge Drop-In Center through June 30, 2021 in the amount of $950 per month and authorize the Chair to sign.
Clerk’s notes: Consent Item 7.13 was pulled at the request of County Counsel to be taken up at a later date.
7.14Adopt Proclamation designating the month of September 2016 as Alcohol and Drug Addiction Recovery Month in Lake County.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY: Lake County Behavioral Health would like to call upon our community to "Join the Voices for Recovery". Everyone is invited to participate in a community event promoting recovery on, September 24, 2016 at Austin Park in Clearlake.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Proclamation designating the Month of September 2016 as Alcohol and Drug Addiction Recovery Month.
Original memo text
TO: BOARD OF SUPERVISORS
FROM: Kevin L. Thompson, MPA, CATC
Interim Behavioral Health Director
DATE: September 13, 2016
SUBJECT: Adopt Proclamation designating the Month of September 2016 as Alcohol and Drug Addiction Recovery Month in Lake County
EXECUTIVE SUMMARY: Lake County Behavioral Health would like to call upon our community to "Join the Voices for Recovery". Everyone is invited to participate in a community event promoting recovery on, September 24, 2016 at Austin Park in Clearlake.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Proclamation designating the Month of September 2016 as Alcohol and Drug Addiction Recovery Month.
7.15Approve Minutes from the Board of Supervisors meetings held on July 26, 2016 and August 9, 2016.
Minutes
passed on consent
7.16Approve Consolidation of School District Elections to be held on the same day as the statewide November 8, 2016 Consolidated General Election by other political subdivisions, in the same territory, or in territory that is in part the same
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The following attached Resolutions are being submitted on behalf of the College/School District Governing Board for your Board's approval pursuant to Section 10400 et seq. of the Elections Code, State of California whereby districts may request that their district election be consolidated with elections called to be held on the same day as the statewide November 8, 2016 Consolidated General Election by other political subdivisions, in the same territory, or in territory that is in part the same:
RESOLUTION NO. 16-19 "YUBA COMMUNITY COLLEGE DISTRICT SPECIFICATIONS OF THE ELECTION ORDER"
RESOLUTION NO. 30-15-16 "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KONOCTI UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 14-15-16 "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIDDLETOWN UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
Attachments
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Consolidation of School District Elections
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Diane Fridley, Registrar of Voters
DATE: August 17, 2016
SUBJECT: Approve Consolidation of School District Elections
EXECUTIVE SUMMARY:
The following attached Resolutions are being submitted on behalf of the College/School District Governing Board for your Board's approval pursuant to Section 10400 et seq. of the Elections Code, State of California whereby districts may request that their district election be consolidated with elections called to be held on the same day as the statewide November 8, 2016 Consolidated General Election by other political subdivisions, in the same territory, or in territory that is in part the same:
RESOLUTION NO. 16-19 "YUBA COMMUNITY COLLEGE DISTRICT SPECIFICATIONS OF THE ELECTION ORDER"
RESOLUTION NO. 30-15-16 "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KONOCTI UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 14-15-16 "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MIDDLETOWN UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
Attachments
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Consolidation of School District Elections
7.17Approve Consolidation of Special District Elections to be held on the same day as the statewide November 8, 2016 Consolidated General Election by other political subdivisions, in the same territory, or in territory that is in part the same
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The following attached Resolutions are being submitted on behalf of the Special District Governing Board for your Board's approval pursuant to Section 10400 et seq. of the Elections Code, State of California whereby districts may request that their district election be consolidated with elections called to be held on the same day as the statewide November 8, 2016 Consolidated General Election by other political subdivisions, in the same territory, or in territory that is in part the same:
RESOLUTION NO. 2016-13 "RESOLUTION OF THE BOARD OF DIRECTORS OF THE HIDDEN VALLEY LAKE COMMUNITY SERVICES DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2016-11 "RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORTHSHORE FIRE PROTECTION DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 340 "RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDBUD HEALTH CARE DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
Attachments
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Consolidation of Special District Elections
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Diane Fridley, Registrar of Voters
DATE: August 17, 2016
SUBJECT: Approve Consolidation of Special District Elections
EXECUTIVE SUMMARY:
The following attached Resolutions are being submitted on behalf of the Special District Governing Board for your Board's approval pursuant to Section 10400 et seq. of the Elections Code, State of California whereby districts may request that their district election be consolidated with elections called to be held on the same day as the statewide November 8, 2016 Consolidated General Election by other political subdivisions, in the same territory, or in territory that is in part the same:
RESOLUTION NO. 2016-13 "RESOLUTION OF THE BOARD OF DIRECTORS OF THE HIDDEN VALLEY LAKE COMMUNITY SERVICES DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2016-11 "RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORTHSHORE FIRE PROTECTION DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 340 "RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDBUD HEALTH CARE DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
Attachments
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Consolidation of Special District Elections
7.18Approve Creation of Extra Help Deputy Literacy Program Coordinator with Salary Rate Tied to Grade A13
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: I submit for your Board's consideration and approval the creation of an Extra Help Deputy Literacy Program Coordinator with Salary Rate tied to Grade A13.
The Lake County Library's Adult Literacy Program is supported by a grant from the California State Library through the California Library Literacy Services. California Library Literacy Services has different focused programs that require specialized knowledge. This extra help job classification will better reflect the duties of those working in the Adult Literacy Program conducting the Families for Literacy program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The funding for the creation of this extra help position is already accounted for in the final recommended budget and does not require any additional funding.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Creation of Extra Help Deputy Literacy Program Coordinator with Salary Rate Tied to Grade A13
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: August 18, 2016
SUBJECT: Approve Creation of Extra Help Deputy Literacy Program Coordinator with Salary Rate Tied to Grade A13
EXECUTIVE SUMMARY: I submit for your Board's consideration and approval the creation of an Extra Help Deputy Literacy Program Coordinator with Salary Rate tied to Grade A13.
The Lake County Library's Adult Literacy Program is supported by a grant from the California State Library through the California Library Literacy Services. California Library Literacy Services has different focused programs that require specialized knowledge. This extra help job classification will better reflect the duties of those working in the Adult Literacy Program conducting the Families for Literacy program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The funding for the creation of this extra help position is already accounted for in the final recommended budget and does not require any additional funding.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Creation of Extra Help Deputy Literacy Program Coordinator with Salary Rate Tied to Grade A13
7.19Adopt Resolution Rescinding Resolution No. 2016-102 and Approve Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057), and SRTSL-5914 (097)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Caltrans requires certification on all State funded projects that Right-of-Way is cleared before they will allow the project to proceed to the next phase. All Right-of-Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors.
On June 28,2016, the Board adopted Resolution 2016-102, approving a Right-of-Way Certification for this project. Subsequent to that action, Caltrans notified County staff that the Certification would need to be revised in order to list each permit to enter and construct. A new Certification and resolution have been prepared in compliance with Caltrans' directive. Both documents are attached for your consideration.
Staff recommends approval of the attached Resolution and Right-of-Way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and Right-of-Way certification.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 31, 2016
SUBJECT: Adoption of Resolution Rescinding Resolution No. 2016-102 and Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057), and SRTSL-5914 (097)
EXECUTIVE SUMMARY: Caltrans requires certification on all State funded projects that Right-of-Way is cleared before they will allow the project to proceed to the next phase. All Right-of-Way for this project is now clear and ready to proceed with the certification.
Caltrans also requires that this Right-of-Way certification be authorized by an approved resolution by the Board of Supervisors.
On June 28,2016, the Board adopted Resolution 2016-102, approving a Right-of-Way Certification for this project. Subsequent to that action, Caltrans notified County staff that the Certification would need to be revised in order to list each permit to enter and construct. A new Certification and resolution have been prepared in compliance with Caltrans' directive. Both documents are attached for your consideration.
Staff recommends approval of the attached Resolution and Right-of-Way certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of the attached Resolution and Right-of-Way certification.
7.20Adopt Resolution Authorizing the Department of Public Works to Submit Applications for 2016 California Department of Transportation Division of Aeronautics Airport Improvement Program Matching Grant Funds for Lampson Field and Designate the Public Works Director as the County's Official Representative
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: On May 4, 2016 the US Department of Transportation Federal Aviation Administration (FAA) offered two Airport Improvement Program (AIP) grants to the County of Lake. The California Department of Transportation Division of Aeronautics (State) offers matching grants to assist in meeting the local match for the AIP grants.
The Federal Aviation Administration (FAA) allocates Airport Improvement Program (AIP) entitlement funds in the amount of $150,000 to general aviation airports on an annual basis for eligible projects. These federal funds can be used to reimburse up to 90% of the cost of approved projects. The remaining 10% of costs are borne by the County and a State "match" through Caltrans Division of Aeronautics at a rate of 5.5% and 4.5%, respectively.
This Department has worked with local pilots, FAA staff, and an airport consulting firm to determine the appropriate project(s) to apply for AIP funding this year considering the short-term and long-term goals at Lampson Field. The recommended project is the Runway 10-28 Asphalt Slurry Seal Rehabilitation Design project and a Pavement Management Plan Report Update with PCN values as required by the FAA for future justification of the pavement rehabilitations. The airport's sole runway, Runway 10-28, exhibits both major and minor thermal cracking at regular intervals along its entire length. The 2012 Airport Pavement Management Systems (APMS) report documented that runway is in need of rehabilitation. The APMS rated the pavement with a PCI value ranging from 55 to 70. The safety of aircraft operations would be improved and the cost of rehabilitation reduced if the pavement is sealed soon. The estimated cost for the asphalt rehabilitation design and PCN Calculations with Airport Pavement Management Plan Report is $150,000. The AIP Matching Grant would cover 4.5% of the estimated $8,250 local share requirement of the FAA Grants.
RECOMMENDATION
Staff recommends that the Board of Supervisors approve the filing of the application for State AIP Matching FAA Grant Funds and designate the Public Works Director as the County's official representative to sign all necessary applications and grant documents and authorize the Chair to sign the attached resolution.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt resolution authorizing the submittal of the application for State AIP Matching FAA Grant Funds and designate the Public Works Director as the County's official representative to sign all necessary applications and grant documents and authorize the Chair to sign the attached resolution.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 31, 2016
SUBJECT: Adopt Resolution Authorizating the Department of Public Works to Submit Applications for 2016 California Department of Transportation Division of Aeronautics Airport Improvement Program Matching Grant Funds for Lampson Field and Designating the Public Works Director as the County's Official Representative
EXECUTIVE SUMMARY: On May 4, 2016 the US Department of Transportation Federal Aviation Administration (FAA) offered two Airport Improvement Program (AIP) grants to the County of Lake. The California Department of Transportation Division of Aeronautics (State) offers matching grants to assist in meeting the local match for the AIP grants.
The Federal Aviation Administration (FAA) allocates Airport Improvement Program (AIP) entitlement funds in the amount of $150,000 to general aviation airports on an annual basis for eligible projects. These federal funds can be used to reimburse up to 90% of the cost of approved projects. The remaining 10% of costs are borne by the County and a State "match" through Caltrans Division of Aeronautics at a rate of 5.5% and 4.5%, respectively.
This Department has worked with local pilots, FAA staff, and an airport consulting firm to determine the appropriate project(s) to apply for AIP funding this year considering the short-term and long-term goals at Lampson Field. The recommended project is the Runway 10-28 Asphalt Slurry Seal Rehabilitation Design project and a Pavement Management Plan Report Update with PCN values as required by the FAA for future justification of the pavement rehabilitations. The airport's sole runway, Runway 10-28, exhibits both major and minor thermal cracking at regular intervals along its entire length. The 2012 Airport Pavement Management Systems (APMS) report documented that runway is in need of rehabilitation. The APMS rated the pavement with a PCI value ranging from 55 to 70. The safety of aircraft operations would be improved and the cost of rehabilitation reduced if the pavement is sealed soon. The estimated cost for the asphalt rehabilitation design and PCN Calculations with Airport Pavement Management Plan Report is $150,000. The AIP Matching Grant would cover 4.5% of the estimated $8,250 local share requirement of the FAA Grants.
RECOMMENDATION
Staff recommends that the Board of Supervisors approve the filing of the application for State AIP Matching FAA Grant Funds and designate the Public Works Director as the County's official representative to sign all necessary applications and grant documents and authorize the Chair to sign the attached resolution.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt resolution authorizing the submittal of the application for State AIP Matching FAA Grant Funds and designate the Public Works Director as the County's official representative to sign all necessary applications and grant documents and authorize the Chair to sign the attached resolution.
7.21Approve the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $15,980, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorize County Administrative Officer Carol J. Huchingson to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department has applied for and been awarded a grant by the US Department of Justice that Provides that funding is available through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $15,980.
The Sheriff's Office will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
Upon your review, please authorize the County Administrative Officer Carol J. Huchingson to sign the Grant Award and Special Conditions and provide a minute order. Each grant assurances page must be initialed in blue ink.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies will be allocated by resolution at a later date.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Lake County Sheriff's Office recommends approval for the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $15,980, to provide funding for an extra help employee to assist with forensic processing and data collection services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 27, 2016
SUBJECT: Approval to accept the local Edward Byrne Memorial Justice Assistance Grant (JAG) program application for FY 2016/17 in the amount of $15,980
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department has applied for and been awarded a grant by the US Department of Justice that Provides that funding is available through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $15,980.
The Sheriff's Office will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
Upon your review, please authorize the County Administrative Officer Carol J. Huchingson to sign the Grant Award and Special Conditions and provide a minute order. Each grant assurances page must be initialed in blue ink.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies will be allocated by resolution at a later date.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
The Lake County Sheriff's Office recommends approval for the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $15,980, to provide funding for an extra help employee to assist with forensic processing and data collection services.
7.22(a) Approve the submittal of an application for a Hazard Mitigation Grant to California Office of Emergency Services and authorize County Administrative Officer Carol Huchingson to sign; and (b) Adopt Resolution authorizing specified County officers to take actions necessary to obtain said Grant.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: This item was brought before the Board of Supervisors at a Special Meeting held on August 30, 2016 and approved due to time constraints. The item has been brought back to the Board for ratification at a regularly-scheduled meeting for the approval of the submittal of an application to CalOES for a Hazard Mitigation Grant and to adopt the resolution authorizing specified County officers to take those actions necessary to obtain said grant.
The Lake County Sheriff's Office requests Your Boards' approval to submit a grant application to the California Office of Emergency Services for a Hazard Mitigation Plan update. The current plan was prepared in 2011 by the Sheriff's Department Office of Emergency Services and approved by FEMA in 2013. This plan is effective through March 21, 2018.
This plan must be evaluated each year to ascertain its effectiveness. The existing plan will be compared and contrasted with the County's general plan/hazards appendix and Emergency Operations Plan (EOP). Comments provided by reviewers will be assessed and included in the updated document. Additional hazards, not addressed in the current plan, will be identified and included.
Participants shall provide an annual evaluation report of the status of natural hazard mitigation efforts within their jurisdictions. Further discussion of this plan will be addressed at a future Board of Supervisors meeting. Public hearings will be held in at least two locations and input will be solicited and included as appropriate.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This grant application has a 25% county match and will be added to the Sheriff/Coroner budget 2201 upon grant approval.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve the submittal of an application for a Hazard Mitigation Grant to California Office of Emergency Services and authorize County Administrative Officer Carol Huchingson to sign; and (b) Adopt Resolution authorizing specified County officers to take those actions necessary to obtain said Grant.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 29, 2016
SUBJECT: (a) Approve the submittal of an application for a Hazard Mitigation Grant to California Office of Emergency Services and authorize County Administrative Officer Carol Huchingson to sign; and (b) Adopt Resolution authorizing specified County officers to take those actions necessary to obtain said Grant.
EXECUTIVE SUMMARY: This item was brought before the Board of Supervisors at a Special Meeting held on August 30, 2016 and approved due to time constraints. The item has been brought back to the Board for ratification at a regularly-scheduled meeting for the approval of the submittal of an application to CalOES for a Hazard Mitigation Grant and to adopt the resolution authorizing specified County officers to take those actions necessary to obtain said grant.
The Lake County Sheriff's Office requests Your Boards' approval to submit a grant application to the California Office of Emergency Services for a Hazard Mitigation Plan update. The current plan was prepared in 2011 by the Sheriff's Department Office of Emergency Services and approved by FEMA in 2013. This plan is effective through March 21, 2018.
This plan must be evaluated each year to ascertain its effectiveness. The existing plan will be compared and contrasted with the County's general plan/hazards appendix and Emergency Operations Plan (EOP). Comments provided by reviewers will be assessed and included in the updated document. Additional hazards, not addressed in the current plan, will be identified and included.
Participants shall provide an annual evaluation report of the status of natural hazard mitigation efforts within their jurisdictions. Further discussion of this plan will be addressed at a future Board of Supervisors meeting. Public hearings will be held in at least two locations and input will be solicited and included as appropriate.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This grant application has a 25% county match and will be added to the Sheriff/Coroner budget 2201 upon grant approval.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve the submittal of an application for a Hazard Mitigation Grant to California Office of Emergency Services and authorize County Administrative Officer Carol Huchingson to sign; and (b) Adopt Resolution authorizing specified County officers to take those actions necessary to obtain said Grant.
7.23Adopt Resolution Granting A Request for Relief From Section 205 of the Sewer Use Ordinance to Mr. Gary Boyce for Premises Located at 3292 16th Street, Clearlake, CA., APN 038-202-3300
Resolution
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: On August 16, 2016 the request from Gary Boyce for a Waiver of Required Sewer Connection, Section 205 of the Sewer Use Ordinance, for Property Located at 3292 16th Street, Clearlake., APN 038-202-3300 was approved by a four to one vote by the Board. Attached please find a Resolution, the adoption of which will finalize the approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Granting A Request for Relief From Section 205 of the Sewer Use Ordinance to Mr. Gary Boyce for Premises Located at 3292 16th Street, Clearlake, CA., APN 038-202-3300
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors, sitting as the Board of Directors, LACOSAN
FROM: Jan Coppinger, Special Districts Administrator
Jill Shaul, Customer Service Coordinator
DATE: August 19, 2016
SUBJECT: Adopt Resolution Granting A Request for Relief From Section 205 of the Sewer Use Ordinance to Mr. Gary Boyce for Premises Located at 3292 16th Street, Clearlake, CA., APN 038-202-3300
EXECUTIVE SUMMARY: On August 16, 2016 the request from Gary Boyce for a Waiver of Required Sewer Connection, Section 205 of the Sewer Use Ordinance, for Property Located at 3292 16th Street, Clearlake., APN 038-202-3300 was approved by a four to one vote by the Board. Attached please find a Resolution, the adoption of which will finalize the approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Granting A Request for Relief From Section 205 of the Sewer Use Ordinance to Mr. Gary Boyce for Premises Located at 3292 16th Street, Clearlake, CA., APN 038-202-3300
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.23, with the exception of 7.13, which was pulled at the request of County Counsel to be taken up at a later date. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Kevin Waycik spoke.
8.49:15 A.M. - PUBLIC HEARING - Consideration of Resolution to Vacate an Easement for Public Use, in Glenhaven, County of Lake, State of California
Public Hearing
continued
Staff memo
Background
A Resolution of Intent to vacate an easement for public use in the town of Glenhaven was adopted by the Board on August 9, 2016, by Resolution #2016-127 establishing today's hearing. All required notices were posted.
The reason for the vacation is to allow for the future development of the parcel by the property owners. The Lake County Sanitation District, Pacific Gas and Electric and the Clearlake Oaks County Water District have given their consent and have no existing utilities within the portion to be vacated. The area to be vacated includes a portion of the public utility easement offered for dedication and accepted lying within Parcel 1 as shown on the Chatoff parcel map filed January 12, 2006 in Book 38 of Parcel Maps at Pages 11 and 12.
Recommendation
Staff recommends the Board adopt the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board Adopt the Resolution to Vacate an Easement for Public Use, in Glenhaven, County of Lake, State of California, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 30, 2016
SUBJECT: 9:15 a.m. Public Hearing: To vacate an easement for public use, in Glenhaven, County of Lake, State of California
EXECUTIVE SUMMARY:
Background
A Resolution of Intent to vacate an easement for public use in the town of Glenhaven was adopted by the Board on August 9, 2016, by Resolution #2016-127 establishing today's hearing. All required notices were posted.
The reason for the vacation is to allow for the future development of the parcel by the property owners. The Lake County Sanitation District, Pacific Gas and Electric and the Clearlake Oaks County Water District have given their consent and have no existing utilities within the portion to be vacated. The area to be vacated includes a portion of the public utility easement offered for dedication and accepted lying within Parcel 1 as shown on the Chatoff parcel map filed January 12, 2006 in Book 38 of Parcel Maps at Pages 11 and 12.
Recommendation
Staff recommends the Board adopt the Resolution, authorize the Chair to sign, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Board Adopt the Resolution to Vacate an Easement for Public Use, in Glenhaven, County of Lake, State of California, and direct the Clerk of the Board to file a certified copy of the Resolution with the Lake County Recorder's office.
This agenda item was continued to September 20, 2016 at 9:15 a.m.
Clerk’s notes: Public Works Director Scott DeLeon requested a continuance to next week.
8.59:30 A.M. - PUBLIC HEARING - Consideration of Appeal of Planning Commission Denial of Minor Use Permit (MUP 16-04) for a small kennel; AB 16-03 APN 015-009-02 - Supervisor District 4
Public Hearing
denied — Pass
Staff memo
EXHIBITS: A. Appeal Form
B. Draft Planning Commission Minutes dated July 28, 2016
C. Planning Commission Staff Report Dated July 28, 2016
D. Applicant's appeal plea to the Planning Commission
BACKGROUND
The applicant is appealing the Planning Commission's July 28, 2016 unanimous decision to deny Minor Use Permit (MUP 16-04) to allow the operation of a small kennel comprised of up to seven (7) dogs older than six (6) months of age located on a ten acre parcel in the Suburban Reserve zoning district at 1656 Martin Street. The timely appeal (BOS Exhibit A) was filed by the applicant's representative Andre Ross, who met with staff on August 26 to discuss possible mitigations to address the problems.
The first Planning Commission hearing for this appeal was held June 9th. The applicants requested a continuance to July 28th so their attorney would have time to prepare and because of scheduling conflicts on the applicant's calendar. The July 28th Planning Commission hearing lasted approximately 45 minutes and attended by the applicants and their attorney in addition to five (5) neighbors who spoke against the kennel. Prior to the July 28th Planning Commission hearing, five letters from residents of adjacent properties were received stating opposition to the project (BOS Exhibit C). Neighbor concerns (See EXHIBIT B) include:
* Excessive dog barking, and;
* That a kennel in the neighborhood might lower the value of surrounding properties.
The Zoning Ordinance allows four (4) dogs, permitted by right. Five (5) to seven (7) dogs requires a minor use permit to operate a small kennel. The applicants currently have seven (7) dogs and have been operating a small kennel at this location since 2013 when they acquired the property. If the Planning Commission decision is upheld, the Wilsons would be limited to four (4) dogs.
II. APPEAL DISCUSSION
The appeal form (BOS Exhibit A) submitted by the applicant disagrees with the decision of the Planning Commission to deny the Minor Use Permit based on:
* "Mistakes of fact"
* "Mistakes of law"
* "Denial of due process rights"
* "Lack of evidence supporting factual determinations"
After more than 45 minutes of public testimony and discussion between the Planning Commission, the applicants, and staff, the Planning Commission denied the Minor Use Permit because the findings for a minor use permit could not be met (BOS Exhibit C).
Animal Control investigates barking complaints and initiates abatement action and issues citations if the problem is not resolved by the dog owner. As of August 30th, Animal Control has not received any complaints about barking dogs at the applicant's property. In order for Animal Control to send an abatement notice to the dog owners, three (3) formal complaints from residents of at least three neighboring properties are required. Animal Control will then initiate an investigation to confirm that the neighbors who filed the complaints are bothered by the barking. The neighbors who initiated the complaint must be willing to testify in front of a judge that there is a problem, if the dog owners do not respond to the abatement notice. The dog owner can then be cited as determined by the judge.
The applicant's attorney proposes to try to meet with neighbors to resolve the issues prior to the September 13th hearing by introducing mitigation measures to ensure that the dogs' barking will not continue to adversely impact the neighbors. As of August 30th, Staff has not seen a plan of action or mitigation measures. However, it is expected that the applicant will submit this information for Board of Supervisor review prior to the September 13th hearing.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Sample Motions:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the Appeal AB 16-03 and sustain the Planning Commission's denial of Minor Use Permit 16-04 applied for by James and Paula Wilson for a small kennel located at 1656 Martin Street in Lakeport, and direct County Counsel to prepare findings of fact confirming the findings from the July 28th Planning Commission hearing.
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant Appeal AB 16-03, and overturn the Planning Commission's denial of Minor Use Permit 16-04 applied for by James and Paula Wilson for a small kennel located at 1656 Martin Street in Lakeport, and direct County Counsel to prepare findings of fact supporting proposed mitigations and conditions as presented by the applicant on September 13, 2016.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Prepared by: Tricia Shortridge, Assistant Planner
DATE: August 31, 2016
SUBJECT: Appeal of Planning Commission Denial of Minor Use Permit (MUP 16-04) for a small kennel; AB 16-03 APN 015-009-02 - Supervisor District 4
EXECUTIVE SUMMARY:
EXHIBITS: A. Appeal Form
B. Draft Planning Commission Minutes dated July 28, 2016
C. Planning Commission Staff Report Dated July 28, 2016
D. Applicant's appeal plea to the Planning Commission
BACKGROUND
The applicant is appealing the Planning Commission's July 28, 2016 unanimous decision to deny Minor Use Permit (MUP 16-04) to allow the operation of a small kennel comprised of up to seven (7) dogs older than six (6) months of age located on a ten acre parcel in the Suburban Reserve zoning district at 1656 Martin Street. The timely appeal (BOS Exhibit A) was filed by the applicant's representative Andre Ross, who met with staff on August 26 to discuss possible mitigations to address the problems.
The first Planning Commission hearing for this appeal was held June 9th. The applicants requested a continuance to July 28th so their attorney would have time to prepare and because of scheduling conflicts on the applicant's calendar. The July 28th Planning Commission hearing lasted approximately 45 minutes and attended by the applicants and their attorney in addition to five (5) neighbors who spoke against the kennel. Prior to the July 28th Planning Commission hearing, five letters from residents of adjacent properties were received stating opposition to the project (BOS Exhibit C). Neighbor concerns (See EXHIBIT B) include:
* Excessive dog barking, and;
* That a kennel in the neighborhood might lower the value of surrounding properties.
The Zoning Ordinance allows four (4) dogs, permitted by right. Five (5) to seven (7) dogs requires a minor use permit to operate a small kennel. The applicants currently have seven (7) dogs and have been operating a small kennel at this location since 2013 when they acquired the property. If the Planning Commission decision is upheld, the Wilsons would be limited to four (4) dogs.
II. APPEAL DISCUSSION
The appeal form (BOS Exhibit A) submitted by the applicant disagrees with the decision of the Planning Commission to deny the Minor Use Permit based on:
* "Mistakes of fact"
* "Mistakes of law"
* "Denial of due process rights"
* "Lack of evidence supporting factual determinations"
After more than 45 minutes of public testimony and discussion between the Planning Commission, the applicants, and staff, the Planning Commission denied the Minor Use Permit because the findings for a minor use permit could not be met (BOS Exhibit C).
Animal Control investigates barking complaints and initiates abatement action and issues citations if the problem is not resolved by the dog owner. As of August 30th, Animal Control has not received any complaints about barking dogs at the applicant's property. In order for Animal Control to send an abatement notice to the dog owners, three (3) formal complaints from residents of at least three neighboring properties are required. Animal Control will then initiate an investigation to confirm that the neighbors who filed the complaints are bothered by the barking. The neighbors who initiated the complaint must be willing to testify in front of a judge that there is a problem, if the dog owners do not respond to the abatement notice. The dog owner can then be cited as determined by the judge.
The applicant's attorney proposes to try to meet with neighbors to resolve the issues prior to the September 13th hearing by introducing mitigation measures to ensure that the dogs' barking will not continue to adversely impact the neighbors. As of August 30th, Staff has not seen a plan of action or mitigation measures. However, it is expected that the applicant will submit this information for Board of Supervisor review prior to the September 13th hearing.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Sample Motions:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the Appeal AB 16-03 and sustain the Planning Commission's denial of Minor Use Permit 16-04 applied for by James and Paula Wilson for a small kennel located at 1656 Martin Street in Lakeport, and direct County Counsel to prepare findings of fact confirming the findings from the July 28th Planning Commission hearing.
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant Appeal AB 16-03, and overturn the Planning Commission's denial of Minor Use Permit 16-04 applied for by James and Paula Wilson for a small kennel located at 1656 Martin Street in Lakeport, and direct County Counsel to prepare findings of fact supporting proposed mitigations and conditions as presented by the applicant on September 13, 2016.
On motion of Supervisor Farrington, and by vote of the Board, denied the appeal of Planning Commission Denial of Minor Use Permit (MUP 16-04) for a small kennel; AB 16-03 , APN 015-009-02. The proposed Findings of Fact will be brought back before the Board within 45 days. The motion carried by the following vote:
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board. Assistant Planner Tricia Shortridge was present and gave a PowerPoint presentation of the property that would house the small kennel. Appellant James Wilson was present for the hearing with Attorney Andre Ross.
Chair Brown opened the public hearing and the following people spoke: Jeff Vertrees, Rene Teverbaugh, Gary Diaz, Kimberly Thompson and Karen Edinger. No one else wished to speak and the public hearing was closed.
County Counsel Anita Grant requested to reopen this item for discussion. Ms. Grant asked the Board to direct County Counsel to prepare Findings of Fact within 45 days.
8.69:45 A.M. - PUBLIC HEARING - (a) Consideration of an Urgency Ordinance Authorizing Temporary Additional Gate Fees at the Eastlake Sanitary Landfill for Debris Generated By the Clayton Fire; and (b)Consideration of Ordinance Amending Ordinance No. 2950 to Establish Additional Gate Fees at the Eastlake Sanitary Landfill for Debris Generated From a Locally Declared Disaster
Public Hearing
Adopted
Staff memo
SUMMARY
On August 30, 2016, the Board of Supervisors directed staff to take appropriate steps to implement a gate fee at the Eastlake Sanitary Landfill to account for the increased operational and reserve costs associated with accepting debris resulting from the Clayton Fire. To meet that directive staff has prepared two separate ordinances: one temporary urgency ordinance, and one permanent ordinance in anticipation of future disaster declarations.
The temporary urgency ordinance is in effect a stop-gap measure to address the issue of the landfill currently operating at a financial loss due to the cumulative impacts resulting from the 2015 and 2016 fires. To ensure that the landfill receives sufficient funding to respond to the additional demands placed on the facility as a result of the additional debris, the proposed ordinance would implement a Clayton Fire tipping fee of $65/ton and $9.22/cubic yard, an increase from $51.12/ton and $7.25/cubic yard. The ordinance would automatically terminate upon the cessation of the local emergency declaration or upon the adoption of the permanent ordinance establishing tipping fees for disaster debris resulting from a locally-declared disaster.
The long-term ordinance would establish a gate fee for debris resulting from a locally declared disaster, not specifically Clayton Fire debris or fire debris in general. The intent of the proposed fee as discussed at the August 30th meeting was to recover costs associated with accepting debris of such a magnitude that normal landfill operations are not sufficient to handle the increased quantities. In order to identify the type of event that would create debris of this sort, as well as differentiate the type of debris that would be subject to the disaster rate of $65/ton and $9.22/cubic yard from "normal" debris at the rate of $51.12/ton and $7.25/cubic yard, and furthermore to identify a termination date for the implementation of the fee, staff felt that it was appropriate to trigger the disaster debris gate fee when a local disaster or emergency is declared. Only debris resulting from a declared emergency event would be subject to this fee.
RECOMMENDED ACTION
a) For the urgency ordinance authorizing temporary additional gate fees at the Eastlake Sanitary Landfill for debris generated by the Clayton Fire, Staff recommends that the Board of Supervisors; A) waive the reading of the entire ordinance and proceed with a reading of the ordinance in title only, and B) offer the ordinance for adoption.
b) For the ordinance amending Ordinance No. 2950 to establish additional gate fees at the Eastlake Sanitary Landfill for debris generated from a locally declared disaster, Staff recommends that the Board of Supervisors; A) waive the reading of the entire ordinance and proceed with a reading of the ordinance in title only, and B) advance the ordinance for a second reading.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: September 1, 2016
SUBJECT: a) Consideration of an Urgency Ordinance Authorizing Temporary Additional Gate Fees at the Eastlake Sanitary Landfill for Debris Generated By the Clayton Fire;
b) Consideration of an Ordinance Amending Ordinance No. 2950 to Establish Additional Gate Fees at the Eastlake Sanitary Landfill for Debris Generated From a Locally Declared Disaster.
SUMMARY
On August 30, 2016, the Board of Supervisors directed staff to take appropriate steps to implement a gate fee at the Eastlake Sanitary Landfill to account for the increased operational and reserve costs associated with accepting debris resulting from the Clayton Fire. To meet that directive staff has prepared two separate ordinances: one temporary urgency ordinance, and one permanent ordinance in anticipation of future disaster declarations.
The temporary urgency ordinance is in effect a stop-gap measure to address the issue of the landfill currently operating at a financial loss due to the cumulative impacts resulting from the 2015 and 2016 fires. To ensure that the landfill receives sufficient funding to respond to the additional demands placed on the facility as a result of the additional debris, the proposed ordinance would implement a Clayton Fire tipping fee of $65/ton and $9.22/cubic yard, an increase from $51.12/ton and $7.25/cubic yard. The ordinance would automatically terminate upon the cessation of the local emergency declaration or upon the adoption of the permanent ordinance establishing tipping fees for disaster debris resulting from a locally-declared disaster.
The long-term ordinance would establish a gate fee for debris resulting from a locally declared disaster, not specifically Clayton Fire debris or fire debris in general. The intent of the proposed fee as discussed at the August 30th meeting was to recover costs associated with accepting debris of such a magnitude that normal landfill operations are not sufficient to handle the increased quantities. In order to identify the type of event that would create debris of this sort, as well as differentiate the type of debris that would be subject to the disaster rate of $65/ton and $9.22/cubic yard from "normal" debris at the rate of $51.12/ton and $7.25/cubic yard, and furthermore to identify a termination date for the implementation of the fee, staff felt that it was appropriate to trigger the disaster debris gate fee when a local disaster or emergency is declared. Only debris resulting from a declared emergency event would be subject to this fee.
RECOMMENDED ACTION
a) For the urgency ordinance authorizing temporary additional gate fees at the Eastlake Sanitary Landfill for debris generated by the Clayton Fire, Staff recommends that the Board of Supervisors; A) waive the reading of the entire ordinance and proceed with a reading of the ordinance in title only, and B) offer the ordinance for adoption.
b) For the ordinance amending Ordinance No. 2950 to establish additional gate fees at the Eastlake Sanitary Landfill for debris generated from a locally declared disaster, Staff recommends that the Board of Supervisors; A) waive the reading of the entire ordinance and proceed with a reading of the ordinance in title only, and B) advance the ordinance for a second reading.
(a) On motion of Supervisor Smith and by vote of the Board (5 ayes), waived the reading of the urgency ordinance, to be read in title only (Clerk did so).
Supervisor Comstock offered Urgency Ordinance No. 3048, and it was passed by roll call vote (5 ayes).
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
(b) On motion of Supervisor Smith and by vote of the Board (5 ayes), waived the reading of the ordinance, to be read in title only (Clerk did so).
On motion of Supervisor Smith, and by vote of the Board (5 ayes), advanced the ordinance one week, to September 20, 2016.
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Two separate ordinances have been drafted regarding gate fees at the landfill, an urgency ordinance due to the current disaster and an ordinance to amend the existing gate fees when there is a locally declared disaster.
Chair Brown opened the public hearing and Joan Moss spoke. No one else wished to speak and the public hearing was closed.
8.710:00 A.M. - PUBLIC HEARING - (Continued from August 23, 2016, July 26, 2016 and June 28, 2016) - Consideration of Appeal (AB 16-01) of Planning Commission's denial of Use Permit (15-10) to construct a new seventy-five foot (75') monopole cellular antenna; project located at 5660 Staheli Drive, Kelseyville (APN 008-050-22); applicant is Epic Wireless Group for Verizon Wireless.
Public Hearing
continued
Staff memo
EXHIBITS: A. Appeal Form and attached documents
B. Planning Commission Staff Report Dated December 3, 2015
C. Planning Commission meeting minutes from January 14, 2016.
D. Revised documents submitted by applicant.
E. Correspondence from surrounding property owners.
I. BACKGROUND
The applicant is appealing the decision by the Planning Commission on January 14, 2016 to deny an application for a Major Use Permit to construct a new seventy-five foot tall monopole cellular antenna disguised as an evergreen tree for the purpose of increasing cell carrier capacity in the Kelseyville area. Twelve eight foot high panel type antennae, two six-foot diameter microwave dishes and assorted required equipment would be mounted on the mono-tree antenna, while various ground based equipment would be located at the base of the antenna tower including four equipment cabinets, a 30 KW diesel powered electrical generator and a 132 gallon diesel fuel tank. A six-foot tall chain link fence with privacy slats and topped by barbed wire would surround the 2,500 square foot lease area. Access to the site would be from a twenty-foot wide non-exclusive access easement located off of Staheli Drive. As required by Article 71 of the Zoning Ordinance, the applicant has made provisions for future co-location from other cellular communication companies on the proposed mono-tree.
II. APPEAL DISCUSSION
The appeal to the above noted denial of Use Permit UP 15-10 was filed on January 20, 2016, by Andrew Lesa of Epic Wireless Group for Verizon Wireless. Along with the appeal form, Mr. Lesa attached verbiage detailing the reason for the appeal including the following purported violations of United States Code:
47 U.S.C.332(c)(7)(b)(i)(ii) which reads:
(i)"The regulation of the placement, construction and modification of personal wireless service facilities by any State or local government or instrumentality thereof-
(I) shall not unreasonably discriminate among providers of functionally equivalent services and
(II)shall not prohibit or have the effect of prohibiting the provision of personal wireless services."
(ii) "A state or local government or instrumentality thereof shall act on any request for authorization to place, construct or modify personal wireless service facilities within a reasonable period of time after the request is filed with such government or instrumentality, taking into account the nature and scope of such request."
(iii) "Any decision by a State or local government or instrumentality thereof to deny a request to place, construct or modify personal wireless service facilities shall be in writing and supported by substantial evidence contained in a written record."
In response to the above, staff offers the following:
(i)
(I) There was no discrimination to the applicant as to other relevant applications for the installation of cellular antennas in Lake County. In fact, the Planning Commission recently approved two other sites for the installation of Verizon associated mono-tree antennae.
(II) Because the County of Lake accepted and processed Verizon's application for the proposed cellular antenna, it shows that there is no prohibition of personal wireless services by the County.
(ii) The application for the Verizon antenna site was submitted on June 2, 2015 and brought to the Planning Commission on January 14, 2016 per an agreement with Mr. Andrew Lesa, the representative for Verizon. As such, the County processed the application in a reasonable time.
(iii) In a letter dated January 14, 2016 (see attachment A), Planning staff notified the applicant Epic Wireless Group/Verizon Wireless of the denial of their application UP 15-10 to construct a seventy-five foot tall mono-tree cellular antenna. Additionally, the attached minutes of the January 14, 2016 Planning Commission meeting includes Planning Commissioner comments on why they voted to deny the above noted application.
At the Planning Commission meeting of January 14, 2016, the Planning commissioners heard comments from nine neighboring property owners objecting to the placement of the proposed mono-tree cell tower in proximity to their residences, reasons given include being an "eyesore", "negatively affect property values", "would be degrading to the area", and "was inappropriate in a small residential area." There were also concerns about the large fuel tank associated with the diesel electricity backup generator and one speaker wondered who would be maintaining the tree. There was not a representative present for Verizon who could address the above noted questions and concerns. As such, the Commission voted to deny Verizon Wireless' Use Permit application.
Subsequent to the Planning Commission's denial, planning staff identified several locations as possible alternatives to the project site that would not generate anxiety for neighboring residents. The applicant has submitted revised plans along with photo simulations for the project along with an alternative site analysis and reasons for rejection as noted below:
4695 Cole Creek Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far south from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
4820 Loasa Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far north from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
6738 Live Oak Drive: Suggested by the Kelseyville Business Association was rejected because it would require the height of the tower to be taller than the proposed tower at the Staheli Drive location and the coverage would not be as comprehensive (see attached information supplied by applicant).
Additionally, the applicant has since made minor changes to the project proposal by reducing the height of the proposed facility from seventy-five feet to sixty-four feet. Other than this, all other aspects of the project remain the same.
III. CONCLUSION
The Planning Commission denied the Major Use Permit for the construction of a seventy-five foot mono-tree cellular antenna on January 14, 2016 for property located at 5660 Staheli Drive in Kelseyville for the following reasons:
1. The Public input on the project indicated that the site location was inappropriate due to surrounding residential and rural property uses.
2. The staff report indicated that the proposed use was outside the parameters of the land use guidelines in that the proposal did not comply with the majority of Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan, which stipulates in part that: "visual impacts of wireless telecommunications facilities shall be minimized to the greatest extent possible and
* Located away from residential and open space areas; and
* When possible, are located on existing buildings, existing poles or other existing support structures; and..."
Staff noted in the Planning Commission staff report that: "the project site would not be located away from residences, as there is a small subdivision of houses to the west and an undeveloped subdivision to the north. It also will not be located away from open space areas, as surrounding properties to the east and south are sparsely developed with mostly open space surrounding them. Additionally, it is not possible to place the structure, or a similar one, on existing building, poles or other structures."
Additionally in support of number 2 above, six specific findings are required to be made to approve a major use permit. One of these findings is:
5. That the project is in conformance with the applicable provisions and policies of this code, the General Plan and any approved zoning or land use plan. As noted above, this project is not completely in conformance with Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan.
..Recommended Action
Sample Motions:
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant appeal AB 16-01 and overturn the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of the Environmental review.
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 16-01 and sustain the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
By Keith Gronendyke, Associate Planner
SUBJECT: Verizon Wireless Appeal (AB 16-01) of denial of Use Permit (15-10) Supervisorial District 4
DATE: June 8, 2016
EXHIBITS: A. Appeal Form and attached documents
B. Planning Commission Staff Report Dated December 3, 2015
C. Planning Commission meeting minutes from January 14, 2016.
D. Revised documents submitted by applicant.
E. Correspondence from surrounding property owners.
I. BACKGROUND
The applicant is appealing the decision by the Planning Commission on January 14, 2016 to deny an application for a Major Use Permit to construct a new seventy-five foot tall monopole cellular antenna disguised as an evergreen tree for the purpose of increasing cell carrier capacity in the Kelseyville area. Twelve eight foot high panel type antennae, two six-foot diameter microwave dishes and assorted required equipment would be mounted on the mono-tree antenna, while various ground based equipment would be located at the base of the antenna tower including four equipment cabinets, a 30 KW diesel powered electrical generator and a 132 gallon diesel fuel tank. A six-foot tall chain link fence with privacy slats and topped by barbed wire would surround the 2,500 square foot lease area. Access to the site would be from a twenty-foot wide non-exclusive access easement located off of Staheli Drive. As required by Article 71 of the Zoning Ordinance, the applicant has made provisions for future co-location from other cellular communication companies on the proposed mono-tree.
II. APPEAL DISCUSSION
The appeal to the above noted denial of Use Permit UP 15-10 was filed on January 20, 2016, by Andrew Lesa of Epic Wireless Group for Verizon Wireless. Along with the appeal form, Mr. Lesa attached verbiage detailing the reason for the appeal including the following purported violations of United States Code:
47 U.S.C.332(c)(7)(b)(i)(ii) which reads:
(i)"The regulation of the placement, construction and modification of personal wireless service facilities by any State or local government or instrumentality thereof-
(I) shall not unreasonably discriminate among providers of functionally equivalent services and
(II)shall not prohibit or have the effect of prohibiting the provision of personal wireless services."
(ii) "A state or local government or instrumentality thereof shall act on any request for authorization to place, construct or modify personal wireless service facilities within a reasonable period of time after the request is filed with such government or instrumentality, taking into account the nature and scope of such request."
(iii) "Any decision by a State or local government or instrumentality thereof to deny a request to place, construct or modify personal wireless service facilities shall be in writing and supported by substantial evidence contained in a written record."
In response to the above, staff offers the following:
(i)
(I) There was no discrimination to the applicant as to other relevant applications for the installation of cellular antennas in Lake County. In fact, the Planning Commission recently approved two other sites for the installation of Verizon associated mono-tree antennae.
(II) Because the County of Lake accepted and processed Verizon's application for the proposed cellular antenna, it shows that there is no prohibition of personal wireless services by the County.
(ii) The application for the Verizon antenna site was submitted on June 2, 2015 and brought to the Planning Commission on January 14, 2016 per an agreement with Mr. Andrew Lesa, the representative for Verizon. As such, the County processed the application in a reasonable time.
(iii) In a letter dated January 14, 2016 (see attachment A), Planning staff notified the applicant Epic Wireless Group/Verizon Wireless of the denial of their application UP 15-10 to construct a seventy-five foot tall mono-tree cellular antenna. Additionally, the attached minutes of the January 14, 2016 Planning Commission meeting includes Planning Commissioner comments on why they voted to deny the above noted application.
At the Planning Commission meeting of January 14, 2016, the Planning commissioners heard comments from nine neighboring property owners objecting to the placement of the proposed mono-tree cell tower in proximity to their residences, reasons given include being an "eyesore", "negatively affect property values", "would be degrading to the area", and "was inappropriate in a small residential area." There were also concerns about the large fuel tank associated with the diesel electricity backup generator and one speaker wondered who would be maintaining the tree. There was not a representative present for Verizon who could address the above noted questions and concerns. As such, the Commission voted to deny Verizon Wireless' Use Permit application.
Subsequent to the Planning Commission's denial, planning staff identified several locations as possible alternatives to the project site that would not generate anxiety for neighboring residents. The applicant has submitted revised plans along with photo simulations for the project along with an alternative site analysis and reasons for rejection as noted below:
4695 Cole Creek Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far south from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
4820 Loasa Road: Suggested alternative by the County of Lake's Planning Department was rejected because the site was deemed too far north from the targeted area of the State Highway 29 corridor (see attached information supplied by applicant).
6738 Live Oak Drive: Suggested by the Kelseyville Business Association was rejected because it would require the height of the tower to be taller than the proposed tower at the Staheli Drive location and the coverage would not be as comprehensive (see attached information supplied by applicant).
Additionally, the applicant has since made minor changes to the project proposal by reducing the height of the proposed facility from seventy-five feet to sixty-four feet. Other than this, all other aspects of the project remain the same.
III. CONCLUSION
The Planning Commission denied the Major Use Permit for the construction of a seventy-five foot mono-tree cellular antenna on January 14, 2016 for property located at 5660 Staheli Drive in Kelseyville for the following reasons:
1. The Public input on the project indicated that the site location was inappropriate due to surrounding residential and rural property uses.
2. The staff report indicated that the proposed use was outside the parameters of the land use guidelines in that the proposal did not comply with the majority of Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan, which stipulates in part that: "visual impacts of wireless telecommunications facilities shall be minimized to the greatest extent possible and
* Located away from residential and open space areas; and
* When possible, are located on existing buildings, existing poles or other existing support structures; and..."
Staff noted in the Planning Commission staff report that: "the project site would not be located away from residences, as there is a small subdivision of houses to the west and an undeveloped subdivision to the north. It also will not be located away from open space areas, as surrounding properties to the east and south are sparsely developed with mostly open space surrounding them. Additionally, it is not possible to place the structure, or a similar one, on existing building, poles or other structures."
Additionally in support of number 2 above, six specific findings are required to be made to approve a major use permit. One of these findings is:
5. That the project is in conformance with the applicable provisions and policies of this code, the General Plan and any approved zoning or land use plan. As noted above, this project is not completely in conformance with Policy PFS-7.3 Siting of Telecommunications Infrastructure of the County of Lake's General Plan.
..Recommended Action
Sample Motions:
Appeal Approval
I move that the Board of Supervisors make an intended decision to grant appeal AB 16-01 and overturn the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact before remanding the project back to the Planning Commission for completion of the Environmental review.
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 16-01 and sustain the Planning Commission's denial of Use Permit UP 15-10 applied for by Epic Wireless Group for Verizon Wireless for property located at 5660 Staheli Drive in Kelseyville, and direct County Counsel to prepare findings of fact.
This agenda item has been continued to December 13, 2016 at 10:00 a.m.
Clerk’s notes: Chair Brown provided an update regarding the interest of the Kelseyville School to host the Verizon tower and a request to continue the hearing. Paul Albritton, Counsel for Verizon Wireless spoke about the Kelseyville School location and requested that the appeal be moved ahead three months to give ample time to work with the school administration on this matter. Andrew Lesa from Epic Wireless, representing Verizon Wireless was also present.
8.810:30 A.M. - HEARING - Consideration of Notice of Nuisance and Order to Abate Unlawful Marijuana Cultivation for property located at 3940 Spring Valley Rd, Clearlake Oaks (APN 062-041-01 - Clinton Joseph Gray)
Action Item
approved — Pass
Staff memo
SUMMARY
On August 23, 2016, while investigating complaints in the Spring Valley area of Lake County, the Code Enforcement officer noticed a possible unlawful marijuana grow site located at 3940 Spring Valley Road, in the Spring Valley area of Clearlake Oaks CA. The Code Enforcement officer contacted the Community Development office and spoke with staff. Staff informed him that according to County records, the above-mentioned address was .40 of an acre. Staff provided current information on the property owner of record. A Notice and Order to Abate Unlawful Marijuana Cultivation; see Attachment 1 was completed and posted on the property on August 23, 2016.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance, Chapter 21, Article 72. On August 29, 2016 a Marijuana Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from the property owner's attorney, which was done in a timely manner. The Request Form specified two (2) reasons why it is believed that the property is not in violation: 1) the property owner asserts that the property is "one acre or larger" and 2) the property owner; Mr. Gray is a qualified patient.
This property located in the Spring Valley Lakes sub-division of Clearlake Oaks is .405 acres and zoned SR, Suburban Reserve District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary.
..Recommended Action
RECOMMENDATION
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated August 11, 2016 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Marijuana Nuisance Abatement Hearing Request for Clinton Gray
September 13, 2016 BOS Agenda, at 10:30 A.M.
DATE: August 31, 2016
SUMMARY
On August 23, 2016, while investigating complaints in the Spring Valley area of Lake County, the Code Enforcement officer noticed a possible unlawful marijuana grow site located at 3940 Spring Valley Road, in the Spring Valley area of Clearlake Oaks CA. The Code Enforcement officer contacted the Community Development office and spoke with staff. Staff informed him that according to County records, the above-mentioned address was .40 of an acre. Staff provided current information on the property owner of record. A Notice and Order to Abate Unlawful Marijuana Cultivation; see Attachment 1 was completed and posted on the property on August 23, 2016.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance, Chapter 21, Article 72. On August 29, 2016 a Marijuana Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from the property owner's attorney, which was done in a timely manner. The Request Form specified two (2) reasons why it is believed that the property is not in violation: 1) the property owner asserts that the property is "one acre or larger" and 2) the property owner; Mr. Gray is a qualified patient.
This property located in the Spring Valley Lakes sub-division of Clearlake Oaks is .405 acres and zoned SR, Suburban Reserve District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary.
..Recommended Action
RECOMMENDATION
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated August 11, 2016 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
On motion of Supervisor Comstock, and by vote of the Board, approved the Notice of Nuisance and Order to Abate Unlawful Marijuana Cultivation for property located at 3940 Spring Valley Rd, Clearlake Oaks (APN 062-041-01 - Clinton Joseph Gray). The motion carried by the following vote:
Clerk’s notes: Anthony Farrington recused himself from the hearing. Code Enforcement Officer Mike Penhall presented the item to the Board and gave a PowerPoint presentation of the property. Community Development Director Bob Massarelli was also present and spoke. Appellant Clinton Joseph Gray was present for the hearing with Attorney Andrea Sullivan.
Chair Brown asked if anyone present wished to speak and the following person spoke: Jan Coppinger. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Letter to the Bureau of State and Corrections (BSCC) to Relinquish Jail Expansion Grant Pursuant to SB 1022
Letter
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
In early 2014, $20,000,000 in state funding was approved for expansion and upgrades to the Hill Road Correctional Facility, with a 5% match required of Lake County. The expanded facility was projected to require 18+/- additional staff positions and increased operational costs in excess of $2 million per year.
The offices of the former County Administrative Officer (CAO) and the former Sheriff coordinated the application process which resulted in approval for funding. At that time, before Realignment 2011 and other measures, the jail census was averaging well over capacity.
The expansion and upgrades to the Hill Road Correctional Facility were intended to provide a new 40-bed women's jail, a new stand-alone 39-bed Medical/Mental Health Services building, a new administration building and renovations so that existing space could better accommodate rehabilitative programs.
During the years since, while the design phase of the project has been underway, both the CAO and the Sheriff have changed, the jail census has been reduced and most significantly, due to recent wildfire disasters, Lake County's ability to fund the cost of increased staffing and operations has been greatly diminished.
With the design phase now nearing completion, the Sheriff, CAO and staff have met a number of times in recent months to discuss concerns about moving forward with the project. We have discussed various alternatives to relinquishment with BSCC, including the possibility of a project extension. Ultimately, we ruled out all other options since, due to the unprecedented wildfire disasters and the resulting financial impact on the County, staff simply cannot foresee when the County would be in a financial position to bear the expense of the jail expansion project and resulting ongoing increased operational costs. Fortunately, BSCC has advised that when that day comes, the County will be able to apply for new project funding, as enabled by legislation, without penalty for previously relinquishing. In fact, a number of counties approved for funding have relinquished for a variety of reasons including inability to fund operational costs, even without the wildfire disasters Lake County has suffered.
Because we are facing unprecedented budget challenges resulting from recent wildfire disasters, on September 14, 2016, when the 2016-17 Budget is presented for consideration and adoption by your Board, staff do not plan to include expenses related to expansion of the Hill Road Jail. The budget will include recommended funding to proceed with existing upgrades of the existing facility, to tower and control.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Brian Martin and CAO Carol Huchingson recommend your Board authorize the CAO to send a letter to BSCC relinquishing the jail expansion grant pursuant to SB 1022.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
Brian Martin, Sheriff-Coroner
DATE: August 24, 2016
SUBJECT: Consideration of Letter to the Bureau of State and Corrections (BSCC) to Relinquish Jail Expansion Grant Pursuant to SB 1022
EXECUTIVE SUMMARY:
In early 2014, $20,000,000 in state funding was approved for expansion and upgrades to the Hill Road Correctional Facility, with a 5% match required of Lake County. The expanded facility was projected to require 18+/- additional staff positions and increased operational costs in excess of $2 million per year.
The offices of the former County Administrative Officer (CAO) and the former Sheriff coordinated the application process which resulted in approval for funding. At that time, before Realignment 2011 and other measures, the jail census was averaging well over capacity.
The expansion and upgrades to the Hill Road Correctional Facility were intended to provide a new 40-bed women's jail, a new stand-alone 39-bed Medical/Mental Health Services building, a new administration building and renovations so that existing space could better accommodate rehabilitative programs.
During the years since, while the design phase of the project has been underway, both the CAO and the Sheriff have changed, the jail census has been reduced and most significantly, due to recent wildfire disasters, Lake County's ability to fund the cost of increased staffing and operations has been greatly diminished.
With the design phase now nearing completion, the Sheriff, CAO and staff have met a number of times in recent months to discuss concerns about moving forward with the project. We have discussed various alternatives to relinquishment with BSCC, including the possibility of a project extension. Ultimately, we ruled out all other options since, due to the unprecedented wildfire disasters and the resulting financial impact on the County, staff simply cannot foresee when the County would be in a financial position to bear the expense of the jail expansion project and resulting ongoing increased operational costs. Fortunately, BSCC has advised that when that day comes, the County will be able to apply for new project funding, as enabled by legislation, without penalty for previously relinquishing. In fact, a number of counties approved for funding have relinquished for a variety of reasons including inability to fund operational costs, even without the wildfire disasters Lake County has suffered.
Because we are facing unprecedented budget challenges resulting from recent wildfire disasters, on September 14, 2016, when the 2016-17 Budget is presented for consideration and adoption by your Board, staff do not plan to include expenses related to expansion of the Hill Road Jail. The budget will include recommended funding to proceed with existing upgrades of the existing facility, to tower and control.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Brian Martin and CAO Carol Huchingson recommend your Board authorize the CAO to send a letter to BSCC relinquishing the jail expansion grant pursuant to SB 1022.
Thank you for your consideration.
On motion of Supervisor Steele, and by vote of the Board, approved the Letter to the Bureau of State and Corrections (BSCC) to Relinquish Jail Expansion Grant Pursuant to SB 1022. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Sheriff Brian Martin was also present and spoke.
Chair Brown asked if anyone present wished to speak and the following person spoke: Nancy Ruzika. No one else wished to speak and the public input portion of this item was closed.
9.3Consideration of Ordinance amending Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 to establish rules and regulations for the Kelseyville Skate Park
Action Item
Advanced
Staff memo
The Lake County Public Services Department is excited to announce construction is complete for the new 9000 square foot Kelseyville Community Skate Park. In light of the recent addition an amendment to Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 is necessary to protect the county's investment and establish rules and regulations for safe use at the newly constructed Kelseyville Community Skate Park at 5270 State St. Kelseyville, CA.
RECOMMENDED ACTION: Staff requests your consideration of an Amendment to establish rules and regulations for the Kelseyville Skate Park - 1st reading.
Original memo text
M E M O R A N D U M
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Consideration of Ordinance amending Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 to establish rules and regulations for the Kelseyville Skate Park
DATE: August 28, 2016
The Lake County Public Services Department is excited to announce construction is complete for the new 9000 square foot Kelseyville Community Skate Park. In light of the recent addition an amendment to Section 44.5 of Article VI, Section 44.6, and adding Section 44.7 of Chapter 15 is necessary to protect the county's investment and establish rules and regulations for safe use at the newly constructed Kelseyville Community Skate Park at 5270 State St. Kelseyville, CA.
RECOMMENDED ACTION: Staff requests your consideration of an Amendment to establish rules and regulations for the Kelseyville Skate Park - 1st reading.
On motion of Supervisor Comstock, and by vote of the Board (5 ayes), waived the reading of the ordinance to be read in title only (Clerk so did).
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
On motion of Supervisor Comstock, and by vote of the Board (5 ayes), advanced the ordinance one week to September 20, 2016.
Ayes- Supervisors: 5 - Steele, Farrington, Smith, Brown and Comstock
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Request to Appoint Kati Galvani as Deputy Public Services Director I – Administration
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: Included in the FY 16/17 final budget is an allocation and flex classification to change the current position title of "Deputy Public Services Director - Project Administrator" to "Deputy Public Services Director I/II - Administration". Should the Board of Supervisors approve this allocation and flex classification during final budget hearings on September 14th, I request approval from the Board of Supervisors to appoint Kati Galvani as Deputy Public Services Director I - Administration.
Kati Galvani has been the Interim Deputy Public Services Director - Project Administrator since November 30, 2015; prior to that she was the Public Services Analyst. I have worked with Kati for six of her nine months as deputy director and have been extremely impressed with her capabilities. I am requesting that the Board of Supervisors waive the recruitment process for this position as a recruitment is not likely to produce a more qualified applicant, and authorize me to appoint Kati Galvani as Deputy Public Services Director I - Administration.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Request to Appoint Kati Galvani as Deputy Public Services Director I - Administration
DATE: August 26, 2016
EXECUTIVE SUMMARY: Included in the FY 16/17 final budget is an allocation and flex classification to change the current position title of "Deputy Public Services Director - Project Administrator" to "Deputy Public Services Director I/II - Administration". Should the Board of Supervisors approve this allocation and flex classification during final budget hearings on September 14th, I request approval from the Board of Supervisors to appoint Kati Galvani as Deputy Public Services Director I - Administration.
Kati Galvani has been the Interim Deputy Public Services Director - Project Administrator since November 30, 2015; prior to that she was the Public Services Analyst. I have worked with Kati for six of her nine months as deputy director and have been extremely impressed with her capabilities. I am requesting that the Board of Supervisors waive the recruitment process for this position as a recruitment is not likely to produce a more qualified applicant, and authorize me to appoint Kati Galvani as Deputy Public Services Director I - Administration.
On motion of Supervisor Farrington, and by vote of the Board, approved the Request to Appoint Kati Galvani as Deputy Public Services Director I – Administration. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Approval of Plans and Specifications for the Eastlake Elementary School Safe Routes to School & CDBG Grant Project, Bid No. 16-16
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: The Plans and Specifications for the Eastlake Elementary School Safe Routes to School & CDBG Grant Project are complete and a copy was filed with the Clerk of the Board.
The construction estimate is $2,000,000. The construction costs are expected to come from Federal Safe Routes to School, CDBG grant and local funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $2,000,000
Amount Budgeted: $2,000,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 7, 2016
SUBJECT: Approval Plans and Specifications for the Eastlake Elementary School Safe Routes to School & CDBG Grant Project, Bid No. 16-16
EXECUTIVE SUMMARY: The Plans and Specifications for the Eastlake Elementary School Safe Routes to School & CDBG Grant Project are complete and a copy was filed with the Clerk of the Board.
The construction estimate is $2,000,000. The construction costs are expected to come from Federal Safe Routes to School, CDBG grant and local funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $2,000,000
Amount Budgeted: $2,000,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids.
On motion of Supervisor Steele, and by vote of the Board, approved the Plans and Specifications for the Eastlake Elementary School Safe Routes to School & CDBG Grant Project, Bid No. 16-16. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one asked to speak and the public input portion of this item was closed.
9.6Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions. Pertaining to Rocky, Jerusalem and Valley Fires.
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: August 25, 2016
SUBJECT: Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to wildfire conditions
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015, the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Officer/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Comstock, and by vote of the Board, approved the continuance of the Proclamation of a Declaration of a Local Emergency due to wildfire conditions, pertaining to Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of continuing the Proclamation of a Declaration of a Local Emergency due to the Clayton Fire
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency on August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: August 23, 2016
SUBJECT: Consideration of continuing the Proclamation of Declaration of a Local Emergency due to Clayton Fire.
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency on August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Comstock, and by vote of the Board, approved the continuance of the Proclamation of a Declaration of a Local Emergency due to the Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.8Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 and authorize the Chair to sign.
Action Item
Staff memo
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
Staff will be available for discussion should your Board have any additional questions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 62,400
Amount Budgeted: 62,400
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Payment to be made from the Sheriff/Jail budget unit 2301/5402 with the use of CCP funds. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 27, 2016
SUBJECT: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests to enter into an agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail. These services include Dialectical Behavioral Therapy group services, Moral Reconation Therapy group services and Individual Skill Coaching support. Services will be provided based on the breakdown in the attached contract.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
Staff will be available for discussion should your Board have any additional questions.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 62,400
Amount Budgeted: 62,400
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
Payment to be made from the Sheriff/Jail budget unit 2301/5402 with the use of CCP funds. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of (a) Waiving the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approval of Agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail in the amount of $62,400 and authorize the Chair to sign.
There was Board consensus to continue with the bidding process for this contract and to send a Request for Proposal out for service.
There was Board consensus to change the terms of the agreement with June Wilson-Clarkin to provide Evidenced Based Practices and Services in the Lake County Jail to a month to month contract until terminated.
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Correctional Captain Greg Hosman was also present and spoke.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9Consideration of Approval of Engineering Services Agreement in the amount of $480,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorize the Chair to Sign
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The State Water Resources Control Board (SWRCB) provided a $500,000 Planning Grant for the Anderson Springs Septic to Sewer Project. The planning grant will be used for preconstruction requirements including engineering and design. This will provide what is needed to secure construction funding.
This project is urgently needed to allow homes that were destroyed in the Valley Fire to be rebuilt. One year has already elapsed since the fire and our goal is to push the project along quickly enough to begin construction in the 2017 construction season. This is an optimistic and aggressive goal considering the amount of time it takes to secure grant funding but we hope that by expediting the aspects we do have control over, we will be able to stay on schedule.
Requests for Proposals for Engineering Services were published July 22, 2016 with a closing date of August 26, 2016. Two proposals were received. The Engineering firms that submitted proposals were Brelje & Race Engineers and Waterworks Engineers. A Consultant Selection Board (CSB) consisting of Scott Deleon, Public Works; Chris Gearhart, Environmental Health, Mark Dellinger, Citizen; Scott Harter and Jan Coppinger, Special Districts met on September 2, 2016 and ranked the proposals.
The CSB recommended Brelje & Race. Negotiations with Brelje & Race included an accelerated time line to meet the target goal of reaching final design by early spring 2017 and providing assistance with the environmental requirements. Although the accelerated timeline did increase costs, the contract amount does not exceed the amount provided by the SWRCB Planning Grant.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $480,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Planning Grant from State Water Resources Control Board will provide the funding for this agreement.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve engineering services agreement with Brelje & Race for the Anderson Springs Sewer Project in the amount of $480,000 and authorize the Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Jan Coppinger, Administrator
DATE: September 8, 2016
SUBJECT: Consideration of Approval of Engineering Services Agreement in the amount of $480,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorize the Chair to Sign
EXECUTIVE SUMMARY:
The State Water Resources Control Board (SWRCB) provided a $500,000 Planning Grant for the Anderson Springs Septic to Sewer Project. The planning grant will be used for preconstruction requirements including engineering and design. This will provide what is needed to secure construction funding.
This project is urgently needed to allow homes that were destroyed in the Valley Fire to be rebuilt. One year has already elapsed since the fire and our goal is to push the project along quickly enough to begin construction in the 2017 construction season. This is an optimistic and aggressive goal considering the amount of time it takes to secure grant funding but we hope that by expediting the aspects we do have control over, we will be able to stay on schedule.
Requests for Proposals for Engineering Services were published July 22, 2016 with a closing date of August 26, 2016. Two proposals were received. The Engineering firms that submitted proposals were Brelje & Race Engineers and Waterworks Engineers. A Consultant Selection Board (CSB) consisting of Scott Deleon, Public Works; Chris Gearhart, Environmental Health, Mark Dellinger, Citizen; Scott Harter and Jan Coppinger, Special Districts met on September 2, 2016 and ranked the proposals.
The CSB recommended Brelje & Race. Negotiations with Brelje & Race included an accelerated time line to meet the target goal of reaching final design by early spring 2017 and providing assistance with the environmental requirements. Although the accelerated timeline did increase costs, the contract amount does not exceed the amount provided by the SWRCB Planning Grant.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $480,000
Amount Budgeted: $480,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Planning Grant from State Water Resources Control Board will provide the funding for this agreement.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve engineering services agreement with Brelje & Race for the Anderson Springs Sewer Project in the amount of $480,000 and authorize the Board Chair to sign.
On motion of Supervisor Comstock, and by vote of the Board, approved the Engineering Services Agreement in the amount of $480,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorize the Chair to Sign. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Brown asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – Lakeside Height HOA, et al. v. County of Lake, et al.
Closed Session Item
10.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – Bond v. County of Lake, et al.
Closed Session Item
10.4Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) - In the Matter of the Application of California Water Service Company, Application 15-07-015
Closed Session Item
10.5Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code Sec. 54956.9 (d)(2), (e)(5) – One Potential Case
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 2:25 p.m. having taken no action.