Board Of Supervisors — Tuesday, January 10, 2017
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meetings held December 20, 2016 and January 3, 2017.
Minutes
passed on consent
7.2(a) Adopt Proclamation Commending Jim Comstock; and (b) Adopt Proclamation Commending Anthony Farrington.
Proclamation
passed on consent
7.3(a) Waive the formal bidding process, per Ordinance #3043, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract increase of $200,000 for a new contract maximum of $550,000 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): This Amendment will increase the contract by $200,000 for a new contract maximum of $550,000. Funds in the amount of $60,000 will be re-allocated from unassigned funds in the SNF category, funds in the amount of $40,000 will be re-allocated from unassigned funds in the MHRC category, and funds in the amount of $100,000 will be re-allocated from unassigned funds in the ARF category. Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2016-17 for a new contract maximum of $550,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #3043, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract increase of $200,000 for a new contract maximum of $550,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Interim Behavioral Health Director
DATE: January 10, 2017
SUBJECT: First Amendment to the Agreement between Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 to increase the contract by $200,000 for a new contract maximum of $550,000.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
Utilization at Crestwood facilities has increased as Lake County Behavioral Health has placed additional Lake County Medi-Cal beneficiaries at Crestwood Facilities this Fiscal Year. Therefore, this Amendment will increase the contract by $200,000 for a new contract maximum of $550,000. The $200,000 in funds will be re-allocated from unassigned funds.
We are requesting to waive the formal bidding process, per Ordinance #3043, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount (With Amendment): $550,000
Unobligated Funds Available SNFs: $ 60,000
Unobligated Funds Available MHRCs: $140,000
Unobligated Funds Available ARFs: $198,898
FISCAL IMPACT (Narrative): This Amendment will increase the contract by $200,000 for a new contract maximum of $550,000. Funds in the amount of $60,000 will be re-allocated from unassigned funds in the SNF category, funds in the amount of $40,000 will be re-allocated from unassigned funds in the MHRC category, and funds in the amount of $100,000 will be re-allocated from unassigned funds in the ARF category. Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for Fiscal Year 2016-17 for a new contract maximum of $550,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #3043, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the First Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health and the County of Lake for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17 for a contract increase of $200,000 for a new contract maximum of $550,000 and authorize the Board Chair to sign the Amendment.
7.4Approve the Appointment of Crystal Martin as Interim Victim Witness Program Administrator
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Deborah Wallace, the current Victim Witness Program Administrator, will be retiring on December 30, 2016. The Program Administrator is essential to the operation of the Victim Witness Division of the District Attorney's Office - performing many of the fiscal duties of the office in addition to overseeing the day-to-day operations. Crystal Martin is currently the Senior Victim Advocate. Mrs. Martin has been an advocate for Victim Witness for nearly twelve years and would do well as Interim Program Administrator, until the vacancy is filled.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): This will leave the office short one victim advocate
..Recommended Action
RECOMMENDED ACTION:
Approve the Appointment of Crystal Martin as Interim Victim Witness Program Administrator
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don Anderson, District Attorney
DATE: December 28, 2016
SUBJECT: Approve the Appointment of Crystal Martin as Interim Victim Witness Program Administrator
EXECUTIVE SUMMARY:
Deborah Wallace, the current Victim Witness Program Administrator, will be retiring on December 30, 2016. The Program Administrator is essential to the operation of the Victim Witness Division of the District Attorney's Office - performing many of the fiscal duties of the office in addition to overseeing the day-to-day operations. Crystal Martin is currently the Senior Victim Advocate. Mrs. Martin has been an advocate for Victim Witness for nearly twelve years and would do well as Interim Program Administrator, until the vacancy is filled.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): This will leave the office short one victim advocate
..Recommended Action
RECOMMENDED ACTION:
Approve the Appointment of Crystal Martin as Interim Victim Witness Program Administrator
7.5Approve Agreement between the County of Lake and Ruzicka Associates for Professional Design services for the Lower Lake Parks Maintenance Building, in the amount of $99,022, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: As the Board is aware, the Public Services Department's parks maintenance shop in Lower Lake was a complete loss in the Clayton Fire. Fortunately the facility was insured and it is staff's intent to rebuild a facility of similar size in the existing location using proceeds from the County's insurance coverage.
On October 20, 2016, the Public Services Department issued a Request for Proposals (RFP) for professional design services for the facility. Three proposals were received as a result of the solicitation. A consultant selection panel reviewed the proposals and selected Ruzicka Associates as the best qualified firm in accordance with the County policy for review and selection of professional consultants.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Insurance proceeds will cover the cost of design and construction services under the County's insurance policy.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve the Agreement for Professional Design Services for the Lower Lake Parks Maintenance Building with Ruzicka Associates in the amount of $99,022 and authorize the Chairman to execute the Agreement.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: January 3, 2017
SUBJECT: Approve Agreement between Ruzicka Associates and the County of Lake for Professional Design Services for the Parks Maintenance Building in Lower Lake
EXECUTIVE SUMMARY: As the Board is aware, the Public Services Department's parks maintenance shop in Lower Lake was a complete loss in the Clayton Fire. Fortunately the facility was insured and it is staff's intent to rebuild a facility of similar size in the existing location using proceeds from the County's insurance coverage.
On October 20, 2016, the Public Services Department issued a Request for Proposals (RFP) for professional design services for the facility. Three proposals were received as a result of the solicitation. A consultant selection panel reviewed the proposals and selected Ruzicka Associates as the best qualified firm in accordance with the County policy for review and selection of professional consultants.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $99,022.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Insurance proceeds will cover the cost of design and construction services under the County's insurance policy.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve the Agreement for Professional Design Services for the Lower Lake Parks Maintenance Building with Ruzicka Associates in the amount of $99,022 and authorize the Chairman to execute the Agreement.
7.6Adopt Resolution Authorizing Submission of a Grant Application From Lake County Health Services to the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2017/2018 through 2019/2020, in the Amount of $201,914 and Authorize the Director of Health Services to Sign Said Application and Grant
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to apply for these recurring grant funds to continue the Public Health Division's Childhood Lead Prevention Program. This is an approved budgeted program.
This grant will be used to work on six goals and fourteen objectives outlined in the Tier 1 scope of work during the next three year grant cycle. The program will continue to provide increased awareness to providers and child caregivers of lead hazards for children at risk of lead exposure, support county-wide surveillance efforts, refine and enhance presentations to increase awareness. Health Services will ensure that all required reports and documentation of activities within the Lake County program are provided to the State and will continue collaboration with Environmental Health and other local agencies.
The County of Lake has had no State lead level cases in the last three years. As of July 1, 2017 the new state definition for lead poisoning will be defined as any child (under age 21) who is found with:
* A single blood lead level (BLL) > 14.5 mcg/dL (venous) or
* Persistent BLLs >9.5dL, taken at least 30 days apart and with the second test being venous.
The Public Health Childhood Lead Poisoning Prevention Program is working with the State program to obtain some educational materials for the fire victims on the topic of "Lead in Soils".
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: January 10, 2017
SUBJECT: Adopt Resolution Authorizing Submission of a Grant Application
From Lake County Health Services to the California Department
of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP)
Grant Program for Fiscal Years 2017/2018 through 2019/2020, in the
Amount of $201,914 and Authorize the Director of Health Services
to Sign Said Application and Grant
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to apply for these recurring grant funds to continue the Public Health Division's Childhood Lead Prevention Program. This is an approved budgeted program.
This grant will be used to work on six goals and fourteen objectives outlined in the Tier 1 scope of work during the next three year grant cycle. The program will continue to provide increased awareness to providers and child caregivers of lead hazards for children at risk of lead exposure, support county-wide surveillance efforts, refine and enhance presentations to increase awareness. Health Services will ensure that all required reports and documentation of activities within the Lake County program are provided to the State and will continue collaboration with Environmental Health and other local agencies.
The County of Lake has had no State lead level cases in the last three years. As of July 1, 2017 the new state definition for lead poisoning will be defined as any child (under age 21) who is found with:
* A single blood lead level (BLL) > 14.5 mcg/dL (venous) or
* Persistent BLLs >9.5dL, taken at least 30 days apart and with the second test being venous.
The Public Health Childhood Lead Poisoning Prevention Program is working with the State program to obtain some educational materials for the fire victims on the topic of "Lead in Soils".
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended.
Thank you for your consideration of this request.
7.7Adopt Resolution Approving and Accepting Final Parcel Map Neve PM 15-02 and authorize the Chair to sign
Resolution
pulled on consent
Staff memo
The properties are located along State Highway 29, Middletown.
The current Assessor's Parcel No. is 024-501-18. The address is 20900 S. State Highway 29, Middletown.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offers of dedication of the 10' wide public utility easements and the 1' wide non access strip as shown on said map.
Water to these newly created parcels will be provided by Callayomi County Water District and sewage disposal will be provided by Lake County Special Districts.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving and Accepting Final Parcel Map Neve PM 15-02 and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 29, 2016
SUBJECT: Adopt Resolution Approving and Accepting Final Parcel Map Neve PM 15-02 and authorize the Chair to sign
EXECUTIVE SUMMARY: The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 2.74 and 0.96 acres in size.
The properties are located along State Highway 29, Middletown.
The current Assessor's Parcel No. is 024-501-18. The address is 20900 S. State Highway 29, Middletown.
The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offers of dedication of the 10' wide public utility easements and the 1' wide non access strip as shown on said map.
Water to these newly created parcels will be provided by Callayomi County Water District and sewage disposal will be provided by Lake County Special Districts.
Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving and Accepting Final Parcel Map Neve PM 15-02 and authorize the Chair to sign
This item was pull indefinitely.
7.8Adopt of a Resolution Authorizing the Director of Public Works Director to Sign Local Agency-State Cooperative Agreement No. 01-0376 for the Construction on the State Highway of the Eastlake Elementary Safe Routes to School and Community Development Block Grant Sidewalk and Street Lighting Project.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Department of Public Works is required to enter into a Cooperative Agreement with the State in order to construct, within the State Right of Way, the Eastlake Elementary Safe Routes to School and Community Development Block Grant Sidewalk and Street Lighting Project in Clearlake Oaks, CA.
We are asking that the Board adopt a Resolution that allows the Public Works Director to act on behalf of the County and sign Cooperative Agreement No. 01-0376.
Enclosed is Cooperative Agreement No. 01-0376 between the County of Lake and the State of California. This Agreement establishes the roles and responsibilities for construction within the State Right of Way of the Eastlake Elementary Safe Routes to School and Community Development Block Grant Sidewalk and Street Lighting project.
Also enclosed is the proposed Resolution that will authorize the Public Works Director to sign Local Agency-State Cooperative Agreement No. 01-0376.
Staff recommends your Board's Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Cooperative Agreement No. 01-0376.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board's Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Cooperative Agreement No. 01-0376.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 4, 2017
SUBJECT: Adopt a Resolution to Authorize the Public Works Director to Execute Local Agency - State Cooperative Agreement No. 01-0376
EXECUTIVE SUMMARY: The Department of Public Works is required to enter into a Cooperative Agreement with the State in order to construct, within the State Right of Way, the Eastlake Elementary Safe Routes to School and Community Development Block Grant Sidewalk and Street Lighting Project in Clearlake Oaks, CA.
We are asking that the Board adopt a Resolution that allows the Public Works Director to act on behalf of the County and sign Cooperative Agreement No. 01-0376.
Enclosed is Cooperative Agreement No. 01-0376 between the County of Lake and the State of California. This Agreement establishes the roles and responsibilities for construction within the State Right of Way of the Eastlake Elementary Safe Routes to School and Community Development Block Grant Sidewalk and Street Lighting project.
Also enclosed is the proposed Resolution that will authorize the Public Works Director to sign Local Agency-State Cooperative Agreement No. 01-0376.
Staff recommends your Board's Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Cooperative Agreement No. 01-0376.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board's Adoption of a Resolution that authorizes the Public Works Director to sign Local Agency-State Cooperative Agreement No. 01-0376.
7.9Approve Supplemental Services Agreement No. 5 (Consulting Airport Engineer) for the Lampson Airport Capital Improvement Plan, in the amount of $5,000 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: SUMMARY
The Department of Public Works (DPW)
SUPPLEMENTAL SERVICES AGREEMENT
In adherence with the FAA Advisory Circular 150/5100-14E, Architectural, Engineering, and Planning Consultant Services for airport grant projects the County of Lake entered into a General Services Agreement with Mead & Hunt on October 2, 2012. This agreement defines the general provisions for contractual agreements between the County and the consultant. Supplemental Agreements are required to be executed as each phase of work is defined and compensation is negotiated through the process of an independent fee estimate analysis document. The proposed Supplementary Services Agreement with Mead and Hunt is to use their services to prepare the Lampson Airport Capital Improvement Plan for submittal to the FAA and Caltrans. Mead & Hunt is prepared to complete the Capital Improvement Plan for a cost not-to-exceed $5,000. The fee proposal is reasonable and the attached Supplemental Services Contract No. 5 covering this work has been prepared for Board approval.
RECOMMENDATION
It is the recommendation of staff that the Board of Supervisors approve the Supplemental Services Contract No. 5 for the Lampson Airport Capital Improvement Plan with a not-to-exceed amount of $5,000.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $5,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
It is the recommendation of staff that the Board of Supervisors approve the Supplemental Services Contract No. 5 for the Lampson Airport Capital Improvement Plan with a not-to-exceed amount of $5,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 29, 2016
SUBJECT: Approval of Supplemental Services Agreement No. 5 for the Lampson Airport Capital Improvement Plan
EXECUTIVE SUMMARY: SUMMARY
The Department of Public Works (DPW)
SUPPLEMENTAL SERVICES AGREEMENT
In adherence with the FAA Advisory Circular 150/5100-14E, Architectural, Engineering, and Planning Consultant Services for airport grant projects the County of Lake entered into a General Services Agreement with Mead & Hunt on October 2, 2012. This agreement defines the general provisions for contractual agreements between the County and the consultant. Supplemental Agreements are required to be executed as each phase of work is defined and compensation is negotiated through the process of an independent fee estimate analysis document. The proposed Supplementary Services Agreement with Mead and Hunt is to use their services to prepare the Lampson Airport Capital Improvement Plan for submittal to the FAA and Caltrans. Mead & Hunt is prepared to complete the Capital Improvement Plan for a cost not-to-exceed $5,000. The fee proposal is reasonable and the attached Supplemental Services Contract No. 5 covering this work has been prepared for Board approval.
RECOMMENDATION
It is the recommendation of staff that the Board of Supervisors approve the Supplemental Services Contract No. 5 for the Lampson Airport Capital Improvement Plan with a not-to-exceed amount of $5,000.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $5,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
It is the recommendation of staff that the Board of Supervisors approve the Supplemental Services Contract No. 5 for the Lampson Airport Capital Improvement Plan with a not-to-exceed amount of $5,000.
7.10Approve Dedication and Conveyance of Water Mainline Extension to serve APN's 008-730-10 and -09, more specifically described as Parcels 1 through 4 as shown on that certain map entitled "Parcel Map PM 08-03", and authorize the Chair to sign.
Action Item
passed on consent
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for your review and approval is the notarized Dedication and Conveyance for the water mainline extension built to serve the subject properties. The construction of the water line has been completed and approved in accordance with District standards.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Dedication and Conveyance of Water Mainline Extension to serve APN's 008-730-10 and -09, more specifically described as Parcels 1 through 4 as shown on that certain map entitled "Parcel Map PM 08-03", and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors, sitting as the Board of Directors, Kelseyville County Waterworks District No. 3
FROM: Jan Coppinger, Jill Shaul
DATE: January 4, 2017
SUBJECT: Approve Dedication and Conveyance of Water Mainline Extension to serve APN's 008-730-10 and -09, more specifically described as Parcels 1 through 4 as shown on that certain map entitled "Parcel Map PM 08-03", and authorize the Chair to sign .
EXECUTIVE SUMMARY: Attached for your review and approval is the notarized Dedication and Conveyance for the water mainline extension built to serve the subject properties. The construction of the water line has been completed and approved in accordance with District standards.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Dedication and Conveyance of Water Mainline Extension to serve APN's 008-730-10 and -09, more specifically described as Parcels 1 through 4 as shown on that certain map entitled "Parcel Map PM 08-03", and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.10 with the exception of 7.7 which was pulled indefinitely. The motion carried by the following vote:
Ayes- Supervisors Simon, Steele, Scott, Brown and Smith
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.29:10 A.M. - Appoint/reappoint members of the Lake County Planning Commission
Appointment
Motion carried · 3 motions
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Simon, and by vote of the Board, appointed John Hess as Planning Commissioner, District 1. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Scott, and by vote of the Board, appointed Matt Leveque as Planning Commissioner, District 4. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Brown, and by vote of the Board, appointed Dan Suenram as Planning Commissioner, District 5. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:15 A.M. - Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer
Proclamation
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, continued the Declaration of a Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: Lake County Health Officer Karen Tait presented the item to the Board. Environmental Health Director Ray Ruminski provided a brief update on Clayton fire cleanup efforts, noting that CalRecycle completed debris removal on 151 lots, with private contractors completing roughly 50 lots. Thirteen (13) properties have been issued a Notice of Nuisance Order to Abate, however 11 of those have been in contact with the County. CalRecycle will allow any of these properties into the program with a completed Right of Entry (ROE) form. Of the 11 properties, 3 have since signed up with CalRecycle and 5 have secured private contractors, leaving 3 properties likely needing to be abated. There was an inquiry of the Tuscan Village property; the owner has reported to have secured a private contractor. Tuscan Village was amongst the 11 properties issued a Notice of Nuisance to Abate.
Supervisor Brown provided a brief update on the Valley Fire area with regard to rainfall, downed trees and slides.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:20 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $19114.45, for 12577 Widgeon Way, Clearlake Oaks CA (APN 035-132-36 -The Iron Skillet Inc.)
Report
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
I. PROPERTY OUTLINE:
Property Owner: The Iron Skillet Inc.
Location: 12577 Widgeon Way, Clearlake Oaks CA
APN: 035-132-36
Zoning: "R1", Single-Family Residential
Case #: 14-0132
II. ABATEMENT SUMMARY
On July 24, 2016, a Notice of Nuisance and Order to Abate was prepared and then posted at 12577 Widgeon Way Clearlake Oaks CA, within the Clearlake Oaks Subdivision 1, and mailed, certified to the property owner of record due to a substandard structure. Several complaints had been filed by area residents. The Abatement Notice provided the owner(s) of The Iron Skillet, Inc. with 30 days to abate the property.
On May 7, 2015 staff from Code Enforcement solicited and obtained bids for abatement of the substandard structure on the property. On May 21, 2015 a local contractor who was the apparent low bidder was awarded the contract pending Board approval. The Lake County Board of Supervisors approved the contract in June of 2015 and the contractor was notified soon after. Upon the contractor starting the demolition, it was revealed that there may be potential asbestos in the "blown in" type of attic insulation. Demolition was immediately stopped, the rubble was covered, the site secured and a complete Asbestos Containing Building Material (ACBM) study was conducted. The study indicated that there was ACBM in the floor tiles only which had "not" been disturbed. Due to the 2015 fires and availability of contractor(s) this project was delayed and not completed until 2016. On August 11, 2016 Code Enforcement staff was notified that the demolition was completed and a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $19,114.45 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $18,755.84. The administrative costs on this case amounted to $358.61.
Sample Motion:
I move that the assessment of $19,114.45 for nuisance abatement on property located at 12577 Widgeon Way Clearlake Oaks CA, also known as Assessors Parcel Number 035-132-36, and owned by The Iron Skillet, Inc. be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $19,114.45 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for The Iron Skillet Inc;
January 10, 2017 @ 9:20 AM
Supervisorial District 3
Date: December 7, 2016
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice(s)
5. Task Sheet
EXECUTIVE SUMMARY:
I. PROPERTY OUTLINE:
Property Owner: The Iron Skillet Inc.
Location: 12577 Widgeon Way, Clearlake Oaks CA
APN: 035-132-36
Zoning: "R1", Single-Family Residential
Case #: 14-0132
II. ABATEMENT SUMMARY
On July 24, 2016, a Notice of Nuisance and Order to Abate was prepared and then posted at 12577 Widgeon Way Clearlake Oaks CA, within the Clearlake Oaks Subdivision 1, and mailed, certified to the property owner of record due to a substandard structure. Several complaints had been filed by area residents. The Abatement Notice provided the owner(s) of The Iron Skillet, Inc. with 30 days to abate the property.
On May 7, 2015 staff from Code Enforcement solicited and obtained bids for abatement of the substandard structure on the property. On May 21, 2015 a local contractor who was the apparent low bidder was awarded the contract pending Board approval. The Lake County Board of Supervisors approved the contract in June of 2015 and the contractor was notified soon after. Upon the contractor starting the demolition, it was revealed that there may be potential asbestos in the "blown in" type of attic insulation. Demolition was immediately stopped, the rubble was covered, the site secured and a complete Asbestos Containing Building Material (ACBM) study was conducted. The study indicated that there was ACBM in the floor tiles only which had "not" been disturbed. Due to the 2015 fires and availability of contractor(s) this project was delayed and not completed until 2016. On August 11, 2016 Code Enforcement staff was notified that the demolition was completed and a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $19,114.45 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $18,755.84. The administrative costs on this case amounted to $358.61.
Sample Motion:
I move that the assessment of $19,114.45 for nuisance abatement on property located at 12577 Widgeon Way Clearlake Oaks CA, also known as Assessors Parcel Number 035-132-36, and owned by The Iron Skillet, Inc. be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $19,114.45 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Steele, and by vote of the Board, approved the assessment of $19,114.45 for nuisance abatement on property located at 12577 Widgeon Way Clearlake Oaks CA, also known as Assessors Parcel Number 035-132-36, and owned by The Iron Skillet, Inc. be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $19,114.45 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Clerk’s notes: Code Enforcement Officer Mike Penhall and Community Development Director Robert Massarelli were sworn in by Clerk. The Iron Skillet, Inc., nor representation thereof, were present.
Mr.Penhall presented the staff report. Chair Smith asked if anyone present wished to speak. No one wished to speak and the hearing was closed.
8.59:30 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $10,453.74, for 12545 Lakeview Dr, Clearlake Oaks, CA (APN 035-152-65 -LJohn Danuck)
Report
Adopted — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
PROPERTY OUTLINE:
Property Owner: John Danuck
Location: 12545 Lakeview Drive, Clearlake Oaks CA
APN: 035-152-65
Zoning: "R1", Single-Family Residential District
Case #: 16-0025
II. ABATEMENT SUMMARY
On February 19, 2016, a Notice of Nuisance and Order to Abate was posted at 12545 Lakeview Dr, Clearlake Oaks CA, within the Clearlake Oaks Subdivision 1 and mailed, certified to the property owner of record due to an occupied travel trailer, open and outdoor storage of household garbage, trash and debris. Several complaints had been filed by area residents. The Abatement Notice provided Mr. Danuck with 30 days to abate the property.
A follow up site visit was conducted in April 2016 and it was observed that the violations still existed. In May 2016 staff from Code Enforcement solicited and obtained bids for abatement of all the open and outdoor storage on the property. Due to the location and difficulty of removing the apparent occupied travel trailer, permission to cross the property located to the north of the subject property was sought and obtained.
On November 21, 2016 a local contractor was awarded the contract and started work soon after. On December 2, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $10,453.74 and direct staff to Record a Notice of Lien against the property. The total cost of abatement services was $10,000.00. The administrative costs on this case amounted to $453.74.
Sample Motion:
I move that the assessment of $10,453.74 for nuisance abatement on property located at 12545 Lakeview Dr, Clearlake Oaks CA, also known as Assessor's Parcel Number 035-152-65, and owned by John Danuck be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $10,453.74 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for John Danuck;
January 10, 2017 @ 9:30 AM
Supervisorial District 3
Date: December 7, 2016
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoices
5. Task Sheet
EXECUTIVE SUMMARY:
PROPERTY OUTLINE:
Property Owner: John Danuck
Location: 12545 Lakeview Drive, Clearlake Oaks CA
APN: 035-152-65
Zoning: "R1", Single-Family Residential District
Case #: 16-0025
II. ABATEMENT SUMMARY
On February 19, 2016, a Notice of Nuisance and Order to Abate was posted at 12545 Lakeview Dr, Clearlake Oaks CA, within the Clearlake Oaks Subdivision 1 and mailed, certified to the property owner of record due to an occupied travel trailer, open and outdoor storage of household garbage, trash and debris. Several complaints had been filed by area residents. The Abatement Notice provided Mr. Danuck with 30 days to abate the property.
A follow up site visit was conducted in April 2016 and it was observed that the violations still existed. In May 2016 staff from Code Enforcement solicited and obtained bids for abatement of all the open and outdoor storage on the property. Due to the location and difficulty of removing the apparent occupied travel trailer, permission to cross the property located to the north of the subject property was sought and obtained.
On November 21, 2016 a local contractor was awarded the contract and started work soon after. On December 2, 2016 a follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $10,453.74 and direct staff to Record a Notice of Lien against the property. The total cost of abatement services was $10,000.00. The administrative costs on this case amounted to $453.74.
Sample Motion:
I move that the assessment of $10,453.74 for nuisance abatement on property located at 12545 Lakeview Dr, Clearlake Oaks CA, also known as Assessor's Parcel Number 035-152-65, and owned by John Danuck be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $10,453.74 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Steele, and by vote of the Board, approved the assessment of $10,453.74 for nuisance abatement on property located at 12545 Lakeview Dr, Clearlake Oaks CA, also known as Assessor’s Parcel Number 035-152-65, and owned by John Danuck be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $10,453.74 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43. The motion carried by the following vote:
Clerk’s notes: Code Enforcement Officer Mike Penhall and Community Development Director Robert Massarelli were sworn in by Clerk. John Danuck, nor representation thereof, were present.
Mr.Penhall presented the staff report. Chair Smith asked if anyone present wished to speak. No one wished to speak and the hearing was closed.
8.610:00 A.M. - Consideration of Action to Disburse Existing Abandoned Vehicle Funding and to Continue Collection of the $1.00 Abandoned Vehicle Abatement Fee
Action Item
approved
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Since 1991, the County of Lake and both cities have participated in the Lake County Abandoned Vehicle Abatement Authority which is a joint powers program funded by a $1.00 annual vehicle registration fee, commonly referred to as the AVA fee. There is some question whether the AVA fee is subject to Proposition 26 (2010), which altered the definition of what constitutes a "fee" and resulted in the reclassification of certain fees as taxes that are in turn subject to voter approval. Because of the ambiguous statutory context of Proposition 26, it remains unclear, whether the AVA fee is to be considered a fee or a tax.
The response to the issue has been varied throughout the state. The most common approach taken by jurisdictions is to place the issue on the ballot. A few jurisdictions have rescinded their AVA fee believing that the cost of placing the issue on the ballot would be greater than the benefit derived from the fee. Other jurisdictions have taken the position that Proposition 26 is not applicable and so have continued to collect and disburse the fee.
In Lake County, an approach to address the issue has not been formally addressed either by your Board, the cities or the Commission. Consequently, since 2012 no AVA funding has been distributed to the city and County vehicle abatement programs even though the DMV has continued to collect the $1.00 fee and pass it on to the County, where it has accumulated in a County trust fund.
Currently, there is over $356,000 in that trust fund. Because the funds have not been expended, the State Controller recently ordered the DMV to discontinue collection of the fee for one year beginning January 1, 2017.
Background
Funding History: The AVA Fee has historically generated approximately $75,000 annually, which is allocated proportionally to each city and the County based on formula that takes into account population and the number of vehicle abatements. Over the years, this funding has provided for the removal and disposal of thousands of wrecked, dismantled, or otherwise inoperable vehicles which have been abandoned on both public and private property.
Governing Body: Because funding from the AVA fee provides a mutual benefit in support of the vehicle abatement programs operated by both cities and the County, administration of the funding is statutorily governed by a Joint Powers Authority which is overseen by a commission consisting of four members including two from the Board of Supervisors (or their designees) and one from each city council (or their designee). The commission's fiscal obligations include establishing a budget, conducting a biennial audit, and authorizing allocation and disbursement of the funding. Because of the uncertainty over the applicability of Proposition 26, the commission has not met since 2012.
..Recommended Action
RECOMMENDED ACTION:
The attached memo from County Counsel outlines the arguments both for and against the applicability of Proposition 26 in this instance, which staff believes provides adequate support to conclude that the AVA fee is not necessarily governed by Proposition 26. Notwithstanding the question of whether or not the $1 registration fee is a tax, considering the significant public benefit provided by these funds and the fact that the DMV has suspended collection of the fee, it seems imprudent to let the existing funds remain unexpended for the long-standing purpose they were intended.
Consequently, staff is recommending the following actions by your Board:
1. Subject to the satisfaction of the Commissions fiscal obligations (e.g. establish a budget and conduct an audit), authorize that the accumulated funding collected through December 31, 2016 to be distributed to support vehicle abatement efforts in the cities and County.
2. Authorize the continued collection and distribution of AVA funding absent voter consideration.
Attachment
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 10, 2017
SUBJECT: Consideration of Action to Disburse Existing Abandoned Vehicle Funding and to Continue Collection of the $1.00 Abandoned Vehicle Abatement Fee
EXECUTIVE SUMMARY:
Since 1991, the County of Lake and both cities have participated in the Lake County Abandoned Vehicle Abatement Authority which is a joint powers program funded by a $1.00 annual vehicle registration fee, commonly referred to as the AVA fee. There is some question whether the AVA fee is subject to Proposition 26 (2010), which altered the definition of what constitutes a "fee" and resulted in the reclassification of certain fees as taxes that are in turn subject to voter approval. Because of the ambiguous statutory context of Proposition 26, it remains unclear, whether the AVA fee is to be considered a fee or a tax.
The response to the issue has been varied throughout the state. The most common approach taken by jurisdictions is to place the issue on the ballot. A few jurisdictions have rescinded their AVA fee believing that the cost of placing the issue on the ballot would be greater than the benefit derived from the fee. Other jurisdictions have taken the position that Proposition 26 is not applicable and so have continued to collect and disburse the fee.
In Lake County, an approach to address the issue has not been formally addressed either by your Board, the cities or the Commission. Consequently, since 2012 no AVA funding has been distributed to the city and County vehicle abatement programs even though the DMV has continued to collect the $1.00 fee and pass it on to the County, where it has accumulated in a County trust fund.
Currently, there is over $356,000 in that trust fund. Because the funds have not been expended, the State Controller recently ordered the DMV to discontinue collection of the fee for one year beginning January 1, 2017.
Background:
Funding History: The AVA Fee has historically generated approximately $75,000 annually, which is allocated proportionally to each city and the County based on formula that takes into account population and the number of vehicle abatements. Over the years, this funding has provided for the removal and disposal of thousands of wrecked, dismantled, or otherwise inoperable vehicles which have been abandoned on both public and private property.
Governing Body: Because funding from the AVA fee provides a mutual benefit in support of the vehicle abatement programs operated by both cities and the County, administration of the funding is statutorily governed by a Joint Powers Authority which is overseen by a commission consisting of four members including two from the Board of Supervisors (or their designees) and one from each city council (or their designee). The commission's fiscal obligations include establishing a budget, conducting a biennial audit, and authorizing allocation and disbursement of the funding. Because of the uncertainty over the applicability of Proposition 26, the commission has not met since 2012.
..Recommended Action
RECOMMENDED ACTION:
The attached memo from County Counsel outlines the arguments both for and against the applicability of Proposition 26 in this instance, which staff believes provides adequate support to conclude that the AVA fee is not necessarily governed by Proposition 26. Notwithstanding the question of whether or not the $1 registration fee is a tax, considering the significant public benefit provided by these funds and the fact that the DMV has suspended collection of the fee, it seems imprudent to let the existing funds remain unexpended for the long-standing purpose they were intended.
Consequently, staff is recommending the following actions by your Board:
1. Subject to the satisfaction of the Commissions fiscal obligations (e.g. establish a budget and conduct an audit), authorize that the accumulated funding collected through December 31, 2016 to be distributed to support vehicle abatement efforts in the cities and County.
2. Authorize the continued collection and distribution of AVA funding absent voter consideration.
Attachment
On motion of Supervisor Brown, and by vote of the Board, authorized that the accumulated funding collected through December 31, 2016 to be distributed to support vehicle abatement efforts in the cities and County, subject to the satisfaction of the Commissions fiscal obligations (e.g. establish a budget and conduct an audit). The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Brown, and by vote of the Board, authorized the continued collection and distribution of AVA funding absent voter consideration. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Chief Deputy County Administrative Officer Jeff Rein presented the item to the Board.
Chair Smith asked if anyone present wished to speak and the following people spoke: Margaret Silveira - Lakeport City Manager and Greg Folsom - Clearlake City Manager. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Resolution Establishing the Middle Region Town Hall for the Lucerne Area
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Government Code section 31010 authorizes the Board of Supervisors to establish by resolution a Municipal Advisory Council for any unincorporated area in the County to advise the Board on matters which relate to that geographic area and which are designated by the Board.
Attached here is a Resolution Establishing the Middle Region Town Hall for the Lucerne Area. The Middle Region Town Hall, otherwise known as MRTH, will act solely as an advisory body to this Board and will advise the District Supervisor as to matters of interest relating to the Lucerne area.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to the establishment of MRTH, the resolution may be offered for passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Supervisor Steele, District 3
DATE: January 10, 2017
SUBJECT: Consideration of Resolution Establishing the Middle Region Town Hall for the Lucerne Area
EXECUTIVE SUMMARY:
Government Code section 31010 authorizes the Board of Supervisors to establish by resolution a Municipal Advisory Council for any unincorporated area in the County to advise the Board on matters which relate to that geographic area and which are designated by the Board.
Attached here is a Resolution Establishing the Middle Region Town Hall for the Lucerne Area. The Middle Region Town Hall, otherwise known as MRTH, will act solely as an advisory body to this Board and will advise the District Supervisor as to matters of interest relating to the Lucerne area.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to the establishment of MRTH, the resolution may be offered for passage.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Supervisor Steele presented the item to the Board, noting an amendment he would like to make to the Resolution's 1st paragraph, 2nd sentance. County Counsel Anita Grant confirmed said amendment.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion
9.3(SECOND READING) - Consideration of an Ordinance Establishing Article XXVIII in Chapter 2 of the County Code Providing the Authority and Procedures for Adopting and Administering a Master Fee Schedule
Ordinance
approved
Staff memo
EXECUTIVE SUMMARY:
On December 6, 2017 staff initially presented the Ordinance establishing Article XXVIII in Chapter 2 of the County Code. Prior to the second reading on December 20, 2017, staff was made aware of the requirement to present the Ordinance as a public hearing with proper notices to the public. Consequently, this Ordinance was removed from your board's agenda on December 20, 2017 and is now being brought before your board again for consideration of adoption.
In accordance with your Board's direction, staff has been engaged in the development of a Master Fee Schedule to provide the public with a convenient and transparent single source that reflects all County service fees. In order to adopt a Master Fee Schedule, it is necessary to first establish the corresponding authority and procedures. Consequently, presented for your consideration is an Ordinance which authorizes the use of a Resolution to both adopt a Master Fee Schedule and to make subsequent adjustments thereto.
Soon after the effective date of this Ordinance, staff will present the Resolution which will serve to adopt the inaugural Master Fee Schedule. Once adopted, the intent is to update the Master Fee Schedule annually as part of the budget process and other times as needed.
The proposed Ordinance also provides for automatic adjustment of state and federal fees without benefit of an amending Resolution when, in those rare occasions, it is necessary to timely apply adjustments in order to maintain compliance with said laws.
The approach envisioned by the attached Ordinance will not only provide a user-friendly document for the public but will also streamline the process of adjusting fees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Ordinance Establishing Article XXVIII in Chapter 2 of the County Code providing the authority and procedures for adopting and administering the Master Fee Schedule.
This Ordinance will require the standard two readings provided your Board take action to advance the Ordinance for consideration of passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: January 3, 2017
SUBJECT: Ordinance Establishing Article XXVIII in Chapter 2 of the County Code Providing the Authority and Procedures for Adopting and Administering a Master Fee Schedule.
EXECUTIVE SUMMARY:
On December 6, 2017 staff initially presented the Ordinance establishing Article XXVIII in Chapter 2 of the County Code. Prior to the second reading on December 20, 2017, staff was made aware of the requirement to present the Ordinance as a public hearing with proper notices to the public. Consequently, this Ordinance was removed from your board's agenda on December 20, 2017 and is now being brought before your board again for consideration of adoption.
In accordance with your Board's direction, staff has been engaged in the development of a Master Fee Schedule to provide the public with a convenient and transparent single source that reflects all County service fees. In order to adopt a Master Fee Schedule, it is necessary to first establish the corresponding authority and procedures. Consequently, presented for your consideration is an Ordinance which authorizes the use of a Resolution to both adopt a Master Fee Schedule and to make subsequent adjustments thereto.
Soon after the effective date of this Ordinance, staff will present the Resolution which will serve to adopt the inaugural Master Fee Schedule. Once adopted, the intent is to update the Master Fee Schedule annually as part of the budget process and other times as needed.
The proposed Ordinance also provides for automatic adjustment of state and federal fees without benefit of an amending Resolution when, in those rare occasions, it is necessary to timely apply adjustments in order to maintain compliance with said laws.
The approach envisioned by the attached Ordinance will not only provide a user-friendly document for the public but will also streamline the process of adjusting fees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Ordinance Establishing Article XXVIII in Chapter 2 of the County Code providing the authority and procedures for adopting and administering the Master Fee Schedule.
This Ordinance will require the standard two readings provided your Board take action to advance the Ordinance for consideration of passage.
Supervisor Brown offered the Ordinance and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
9.4Consideration of Auditor-Controller/County Clerk Request to Temporarily Modify Front Counter Hours of Operation
Report
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Office of the Auditor-Controller/County Clerk serves a variety of customers both in person and remotely. As required by County Code, our front office counter is open to meet the needs of our customers from 8:00 a.m. to 5:00 p.m. on all County work days.
I am currently severely understaffed in my front office with two vacancies and one in training. This leaves me 25% staffed at the front, while remaining staff is in training, stretched to meet deadlines, and/or simply with a workload that does not provide the ability to add additional front counter responsibilities.
To address the immediate situation, I have temporarily reassigned management and several staff to cover the front counter on a rotational basis. This in turn has put us in a precarious position for many critical deadlines, and results in our inability to be responsive to other functions within the office including property tax, accounts payable, payroll, general ledger accounting, and audit. Unfortunately, it is simply not sustainable for longer than a few weeks at best.
I would like to respectfully request your approval to slightly modify our front office counter hours to 9:00 - 12:00 and 1:00 - 4:00, through June 30, 2017. There would be no reduction in telephone or electronic communication response; this would only be for counter availability. If staffing levels return to normal prior to June 30, 2017, we would immediately restore counter hours back to what is required by County Code.
Due to the proximity of our office to the Elections Department and the potential impact on their front counter, I have discussed this proposal with Diane Fridley and she was receptive and did not express any significant concerns on the impact to her department. Recognizing the interaction between my office and the Treasurer/Tax Collector and Assessor/Recorder, I did consider how this would impact their operations and I do not see any negative impacts that would result from a modification of our counter hours. We would properly notice our customers to allow for a smooth transition.
I am confident that your approval of these modified counter hours will allow us to more efficiently address counter duties during opening, enable us to meet critical deadlines, and provide us the time necessary to maintain reasonable service levels for all of our customers.
I thank you for your time and consideration of this request.
FISCAL IMPACT: x None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve request.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller/County Clerk
DATE: January 4, 2017
SUBJECT: Request to Temporarily Modify Front Office Hours of Operation
EXECUTIVE SUMMARY:
The Office of the Auditor-Controller/County Clerk serves a variety of customers both in person and remotely. As required by County Code, our front office counter is open to meet the needs of our customers from 8:00 a.m. to 5:00 p.m. on all County work days.
I am currently severely understaffed in my front office with two vacancies and one in training. This leaves me 25% staffed at the front, while remaining staff is in training, stretched to meet deadlines, and/or simply with a workload that does not provide the ability to add additional front counter responsibilities.
To address the immediate situation, I have temporarily reassigned management and several staff to cover the front counter on a rotational basis. This in turn has put us in a precarious position for many critical deadlines, and results in our inability to be responsive to other functions within the office including property tax, accounts payable, payroll, general ledger accounting, and audit. Unfortunately, it is simply not sustainable for longer than a few weeks at best.
I would like to respectfully request your approval to slightly modify our front office counter hours to 9:00 - 12:00 and 1:00 - 4:00, through June 30, 2017. There would be no reduction in telephone or electronic communication response; this would only be for counter availability. If staffing levels return to normal prior to June 30, 2017, we would immediately restore counter hours back to what is required by County Code.
Due to the proximity of our office to the Elections Department and the potential impact on their front counter, I have discussed this proposal with Diane Fridley and she was receptive and did not express any significant concerns on the impact to her department. Recognizing the interaction between my office and the Treasurer/Tax Collector and Assessor/Recorder, I did consider how this would impact their operations and I do not see any negative impacts that would result from a modification of our counter hours. We would properly notice our customers to allow for a smooth transition.
I am confident that your approval of these modified counter hours will allow us to more efficiently address counter duties during opening, enable us to meet critical deadlines, and provide us the time necessary to maintain reasonable service levels for all of our customers.
I thank you for your time and consideration of this request.
FISCAL IMPACT: x None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve request.
On motion of Supervisor Steele, and by vote of the Board, approved request to modify front office counter hours to 9:00 a.m. - 12:00 p.m. and 1:00 p.m. - 4:00 p.m., through June 30, 2017. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Auditor-Controller/County Clerk Cathy Saderlund was live via telephone and presented the item to the Board.
Chair Smith asked if anyone present wished to speak, no one wished to speak and the public input portion of this item was closed.
9.5Consideration of Proposed Findings of Fact and Decision in the Appeals of Hidden Valley Lake Watershed (Elizabeth Montgomery) - AB 16-04, AB 16-08
Action Item
approved — Pass
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Appeal AB 16-04 (the Planning Commission's decision to certify the EIR and adopt the water supply assessment) and Appeal AB 16-08 (the Planning Commission's approval of the major use and grading permits) were consolidated for hearing by your Board. The project applicant is the Wild Diamond Vineyards.
Pursuant to your Board's statement of Intended Decision in the above matter on December 6, 2016, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. At that time, your Board's vote was unanimously in favor of denying the appeals.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeals.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: Anita L. Grant, County Counsel
DATE: January 10, 2017
SUBJECT: Proposed Findings of Fact and Decision in the Appeals of Hidden Valley Lake Watershed (Elizabeth Montgomery) - AB 16-04, AB 16-08
EXECUTIVE SUMMARY:
Appeal AB 16-04 (the Planning Commission's decision to certify the EIR and adopt the water supply assessment) and Appeal AB 16-08 (the Planning Commission's approval of the major use and grading permits) were consolidated for hearing by your Board. The project applicant is the Wild Diamond Vineyards.
Pursuant to your Board's statement of Intended Decision in the above matter on December 6, 2016, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision. At that time, your Board's vote was unanimously in favor of denying the appeals.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeals.
On motion of Supervisor Steele, and by vote of the Board, approved the Findings of Fact (as amended) and authorized the Chair to Sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Simon, and by vote of the Board, denied the appeal.The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Counsel Anita Grant presented the item to the Board, calling attention to a few typographical errors.
Chair Smith asked if anyone present wished to speak on this item and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9.6Consideration to (a) waive the the normal Bidding Requirements Ordinance #2406, Section 38.2 for the Purchase and Reconditioning of Two (2) Used Kenworth T-800 Dump-Trucks for County Road Mainetnance and (B) Authorize the Public Works Director/Assistant Purchasing Agent to issue to issue a purchase order not to exceen $149,591 to Opperman& Sons, Inc. for the two used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The adopted FY 16/17 budget for the ISF Heavy Equipment Division of the Public Works Department includes appropriations for the replacement of two dump trucks. The budgeted amounts for both trucks included the cost to purchase a used cab and chassis as well as the work necessary to remove the existing dump truck beds and recondition/reinstall them onto the new cab and chassis. At the end of December, staff was made aware of two used trucks that are available through Opperman & Son, Inc. in Healdsburg, a vendor with which we have had great success purchasing used equipment. The two trucks are California Air Resources Board (CARB) compliant, and each will cost the Department $74,795.50 - including taxes and license fees.
Staff has obtained quotes from Dietz Equipment, another vendor that the Department has a long history of excellent results with, to perform the reconditioning of the trucks. The work will include all tasks required to remove the existing dump beds and reinstall them on the new chassis at a cost of $32,825.48 each. Based on previous results, upon completion the trucks will look brand-new.
The total cost for both trucks, including the body reconditioning and installation is $215,241.96, and we budgeted $220,000. Incidentally, the cost for a new truck with similar equipment is approximately $275,000 each.
Recommendation
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $149,591 to Opperman & Son, Inc. for the two (2) used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $215,241.96
Amount Budgeted:$220,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $149,591 to Opperman & Son, Inc. for the two (2) used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon. Public Works Director
DATE: January 3, 2017
SUBJECT: Consideration to (a) waive the normal Bidding Requirements Ordinance #2406, Section 38.2 for the Purchase and Reconditioning of Two (2) Used Kenworth T-800 Dump-Trucks for County Road Maintenance and (B) Authorize the Public Works Director/Assistant Purchasing Agent to issue to issue a purchase order not to exceed $149,591 to Opperman& Sons, Inc. for the two used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds. Consideration to (a) waive the normal Bidding Requirements Ordinance #2406, Section 38.2 for the Purchase and Reconditioning of Two (2) Used Kenworth T-800 Dump-Trucks for County Road Maintenance and (B) Authorize the Public Works Director/Assistant Purchasing Agent to issue to issue a purchase order not to exceed $149,591 to Opperman& Sons, Inc. for the two used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
EXECUTIVE SUMMARY: The adopted FY 16/17 budget for the ISF Heavy Equipment Division of the Public Works Department includes appropriations for the replacement of two dump trucks. The budgeted amounts for both trucks included the cost to purchase a used cab and chassis as well as the work necessary to remove the existing dump truck beds and recondition/reinstall them onto the new cab and chassis. At the end of December, staff was made aware of two used trucks that are available through Opperman & Son, Inc. in Healdsburg, a vendor with which we have had great success purchasing used equipment. The two trucks are California Air Resources Board (CARB) compliant, and each will cost the Department $74,795.50 - including taxes and license fees.
Staff has obtained quotes from Dietz Equipment, another vendor that the Department has a long history of excellent results with, to perform the reconditioning of the trucks. The work will include all tasks required to remove the existing dump beds and reinstall them on the new chassis at a cost of $32,825.48 each. Based on previous results, upon completion the trucks will look brand-new.
The total cost for both trucks, including the body reconditioning and installation is $215,241.96, and we budgeted $220,000. Incidentally, the cost for a new truck with similar equipment is approximately $275,000 each.
Recommendation
Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $149,591 to Opperman & Son, Inc. for the two (2) used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $215,241.96
Amount Budgeted:$220,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the goods and services required to provide the cab and chassis and perform the necessary reconditioning work, and the fact the vehicles are used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of the equipment and services, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $149,591 to Opperman & Son, Inc. for the two (2) used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds.
On motion of Supervisor Steele, and by vote of the Board, (a) Waived the normal Bidding Requirements Ordinance #2406, Section 38.2 for the Purchase and Reconditioning of Two (2) Used Kenworth T-800 Dump-Trucks for County Road Maintenance; and (b) Authorized the Public Works Director/Assistant Purchasing Agent to issue a purchase order not to exceed $149,591 to Opperman & Sons, Inc. for the two used chassis, and a purchase order not to exceed $65,650.96 to Dietz Equipment for the reconditioning of the dump beds. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Employee Disciplinary Appeal (EDA-16-04), Pursuant to Gov. Code Sec. 54957
Closed Session Item
This item was continued to January 24, 2017.
10.3Conference with legal counsel: Existing litigation pursuant to Gov. Code Sec. 54956.9(d)(1): Lake County Correctional Officers Association v. County of Lake, et al.
Closed Session Item
Clerk’s notes: Meeting went into Recess
Meeting Reconvened