Board Of Supervisors — Tuesday, August 30, 2016

..Title ..Body MEMORANDUM TO: Rob Brown, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: August 24, 2016 SUBJECT: Approval of First Amendment to Global Tel-Link Inmate Telephone Service Agreement due to a change in the FCC order #12-375, adjusting the rate schedule for inmate phone services. EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval on the First Amendment to the Global Tel-Link Inmate Telephone Service Agreement. The amendment has become necessary due to an FCC order #12-375, adjusting the rate schedule for inmate phone services. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: The Sheriff's Department recommends approval of First Amendment to the Global Tel-Link Inmate Telephone Service Agreement due to a change in the FCC order #12-375, adjusting the rate schedule for inmate phone services.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Kevin Thompson, Interim Behavioral Health Director DATE: August 24, 2016 SUBJECT: Approve Advanced Step Hire of Behavioral Health Compliance Health Manager Eric Kammersgard at Step 5 Due to Extraordinary Qualifications. EXECUTIVE SUMMARY: As this candidate has advanced qualifications in addition to multiple years working in compliance for both public and private agencies, we are requesting approval to hire him at advanced step. This request has been approved by the Human Resources Director. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Adequate funds exist in wages and benefits object codes for this request due to unfilled positions throughout the year which result in salary savings. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve advance step hiring of Behavioral Health Compliance Manager, Step 5, for Eric Kammersgard.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer Brian Martin, Sheriff-Coroner DATE: August 24, 2016 SUBJECT: Consideration of Letter to the Bureau of State and Corrections (BSCC) to Relinquish Jail Expansion Grant Pursuant to SB 1022 EXECUTIVE SUMMARY: In early 2014, $20,000,000 in state funding was approved for expansion and upgrades to the Hill Road Correctional Facility, with a 5% match required of Lake County. The expanded facility was projected to require 18+/- additional staff positions and increased operational costs in excess of $2 million per year. The offices of the former County Administrative Officer (CAO) and the former Sheriff coordinated the application process which resulted in approval for funding. At that time, before Realignment 2011 and other measures, the jail census was averaging well over capacity. The expansion and upgrades to the Hill Road Correctional Facility were intended to provide a new 40-bed women's jail, a new stand-alone 39-bed Medical/Mental Health Services building, a new administration building and renovations so that existing space could better accommodate rehabilitative programs. During the years since, while the design phase of the project has been underway, both the CAO and the Sheriff have changed, the jail census has been reduced and most significantly, due to recent wildfire disasters, Lake County's ability to fund the cost of increased staffing and operations has been greatly diminished. With the design phase now nearing completion, the Sheriff, CAO and staff have met a number of times in recent months to discuss concerns about moving forward with the project. We have discussed various alternatives to relinquishment with BSCC, including the possibility of a project extension. Ultimately, we ruled out all other options since, due to the unprecedented wildfire disasters and the resulting financial impact on the County, staff simply cannot foresee when the County would be in a financial position to bear the expense of the jail expansion project and resulting ongoing increased operational costs. Fortunately, BSCC has advised that when that day comes, the County will be able to apply for new project funding, as enabled by legislation, without penalty for previously relinquishing. In fact, a number of counties approved for funding have relinquished for a variety of reasons including inability to fund operational costs, even without the wildfire disasters Lake County has suffered. Because we are facing unprecedented budget challenges resulting from recent wildfire disasters, on September 14, 2016, when the 2016-17 Budget is presented for consideration and adoption by your Board, staff do not plan to include expenses related to expansion of the Hill Road Jail. The budget will include recommended funding to proceed with existing upgrades of the existing facility, to tower and control. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Sheriff Brian Martin and CAO Carol Huchingson recommend your Board authorize the CAO to send a letter to BSCC relinquishing the jail expansion grant pursuant to SB 1022. Thank you for your consideration.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Sara Shucart, Administrative Assistant DATE: August 23, 2016 SUBJECT: Consideration of appointment to the Lower Lake Cemetery District Board of Trustees EXECUTIVE SUMMARY: Lower Lake Cemetery District Board of Trustees - Two (2) vacancies: General Membership Application Received: Harry Chase - new applicant FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:

MEMORANDUM TO: Board of Supervisors FROM: Lars Ewing, Public Services Director DATE: August 25, 2016 SUBJECT: Discussion and Consideration of Eastlake Landfill Fire Debris Fees Introduction The Eastlake landfill annually receives approximately 60,000 tons of waste, which includes 20,000 tons of import waste from Ukiah and Mendocino County that will expire this year. In 2015 alone the landfill took in an additional 180,000 tons of fire debris, and in 2016 will be accepting an estimated 60,000 additional tons due to the Clayton fire and debris remaining from the 2015 fires to include debris related to reconstruction efforts. The consumption of such a significant amount of landfill space in a compressed period has reduced the time available to plan and complete a necessary landfill expansion, as well as drastically increased the operational costs associated with running the landfill. Some of the more noteworthy increased costs as a result of the fire debris include equipment rental and maintenance, overtime and additional staffing to support the influx of additional tonnage, contracting of projects that would have otherwise been performed more cost-effectively by County staff, and burdensome handling requirements for the fire debris. A discussion of increased operational costs inherently raises the topic of the adequacy of landfill fees. The current landfill tipping fee structure was implemented in 2011 and is now $51/ton; for comparison purposes, the median tipping fee in 2013 for the Coastal region of California, the region in which Lake County lies as structured by CalRecycle, was $68/ton. Recognizing that there is an operating and capital expense deficit at the landfill that will be exacerbated next year with the loss of import revenues, this department was in the process of analyzing tipping fees as a component of planning for a future landfill expansion. The plan for revising the fee structure was to identify the preferred landfill expansion option and subsequently establish a per ton tipping fee that would generate sufficient revenue to fund continued landfill operations, mandatory financial reserves, and the capital cost of future expansion. However, faced with the looming quantity of Clayton fire debris, as well as the ongoing Valley cleanup efforts that continue to bring debris to the landfill, it is important to analyze the impact of fire debris fees now so that landfill revenues do not fall even further behind operating costs. What is New In addition to the fires, since 2011 many things have changed which now creates a financial deficit using the fee structure that was implemented at that time. The following highlights the most significant changes: * Loss of Import: Without import from Mendocino County in 2017 and beyond the landfill will be faced with a 33% loss of revenue. * Landfill Gas System: The potential of an unfunded mandatory landfill gas collection system that was on the horizon in 2011 became a reality a few years later, resulting in a $1.3 million capital cost and an annual increase of $60,000 in monitoring and reporting requirements. * Expansion Costs: The cost of expanding the landfill was estimated to be $3-$5 million in 2011. After completion of a preliminary design of potential expansion options in 2015, costs are more realistically in the $15-$20 million range. * Financial Assurance: The state requires landfills to carry financial assurances for four general categories: 1) landfill closure; 2) post-closure maintenance costs: 3) corrective action costs as a result of reasonably foreseeable causal events; and 4) operating liability. The combined financial assurance requirements for Eastlake landfill for these four categories has increased $9 million since 2011, largely due to the post-closure maintenance costs and corrective action costs associated with the new landfill gas system. Next Steps These issues all point to the need to establish an adequate landfill fee structure. As referenced earlier, in the coming months, this will be accomplished for all waste streams as a part of the expansion design process. In the meantime, in the face of the incoming fire debris and the resultant operating losses at the landfill, it is critical to determine a fire debris fee structure that allows for sustainable landfill operations. Staff will present additional information for the board to consider. Recommended Action Staff recommends that the Board receive the information related to fire debris fees and direct staff as applicable.