Board Of Supervisors — Tuesday, March 28, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution Amending Resolution No. 2017-29 and Resolution No. 2016-144 to Amend the FY 2016-17 Budget by Adjusting Revenues and Appropriations
Resolution
passed on consent
Staff memo
The attached Resolution will rectify the issue by adjusting account number 18-00 maintenance on buildings & improvements and account 62-79 capital assets equipment prior year. The remaining adjustments made during mid-year review for budget unit 2301 will remain unchanged.
The recommended additional revisions to the FY 2016-17 Adopted Budget are summarized in ATTACHMENT A included with the Resolution.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Adopt Resolution Amending Resolution No. 2017-29 and Resolution No. 2016-144 to Amend the FY 2016-17 Budget by Adjusting Revenues and Appropriations
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 28, 2017
SUBJECT: Adopt Resolution Amending Resolution No. 2017-29 and Resolution No. 2016-144 to Amend the FY 2016-17 Budget by Adjusting Revenues and Appropriations.
EXECUTIVE SUMMARY:
On March 7, 2017, your Board approved revisions to the fiscal year 2016-17 Adopted Budget. Since then, it was discovered that there was insufficient appropriations in object code 62-79 of the Sheriff's budget unit 2301(Jail) to make the requested adjustments, and would have resulted in a line item overdraft. Consequently, budget unit 2301's mid-year adjustments were removed by the Auditor's office until the issue is resolved.
The attached Resolution will rectify the issue by adjusting account number 18-00 maintenance on buildings & improvements and account 62-79 capital assets equipment prior year. The remaining adjustments made during mid-year review for budget unit 2301 will remain unchanged.
The recommended additional revisions to the FY 2016-17 Adopted Budget are summarized in ATTACHMENT A included with the Resolution.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Adopt Resolution Amending Resolution No. 2017-29 and Resolution No. 2016-144 to Amend the FY 2016-17 Budget by Adjusting Revenues and Appropriations
7.2Approve the Second Amendment to the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for Fiscal Year 2016-17 for an increase of $25,000 for a new contract maximum of $110,000; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: St. Vincent School for Boys in San Rafael, is an RCL 12 placement for children and youth in need of a more intensive program milieu. As Child Welfare Services or Probation are ultimately responsible for initiating the placement of Lake County children and youth, Lake County Behavioral Health is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
As an additional Lake County Medi-Cal beneficiary has been placed at St. Vincent School for Boys, Lake County Behavioral Health is requesting an increase of $25,000 for a new contract maximum of $110,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 25,000
First Amendment Increase: $ 60,000
Second Amendment Increase: $ 25,000
New Contract Amount: $110,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at St. Vincent School for Boys by the Lake County Child Welfare Services or Probation department, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement for an increase in the total maximum payable under the Agreement in the amount of $25,000 for a new contract maximum of $110,000. The funds for this increase will be re-allocated from unassigned budgeted funds within the same level of care (RCL 12).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for Fiscal Year 2016-17 for an increase of $25,000 for a new contract maximum of $110,000; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Interim Behavioral Health Director
DATE: March 28, 2017
SUBJECT: Approve the Second Amendment to the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for Fiscal Year 2016-17 for an increase of $25,000 for a new contract maximum of $110,000; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval, is the Second Amendment to the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services for Fiscal Year 2016-17. Under the Agreement, Lake County Behavioral Health is obligated to pay for Specialty Mental Health Services provided at St. Vincent School for Boys.
BACKGROUND AND DISCUSSION: St. Vincent School for Boys in San Rafael, is an RCL 12 placement for children and youth in need of a more intensive program milieu. As Child Welfare Services or Probation are ultimately responsible for initiating the placement of Lake County children and youth, Lake County Behavioral Health is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
As an additional Lake County Medi-Cal beneficiary has been placed at St. Vincent School for Boys, Lake County Behavioral Health is requesting an increase of $25,000 for a new contract maximum of $110,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 25,000
First Amendment Increase: $ 60,000
Second Amendment Increase: $ 25,000
New Contract Amount: $110,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at St. Vincent School for Boys by the Lake County Child Welfare Services or Probation department, Lake County Behavioral Health is requesting approval of the Second Amendment to the Agreement for an increase in the total maximum payable under the Agreement in the amount of $25,000 for a new contract maximum of $110,000. The funds for this increase will be re-allocated from unassigned budgeted funds within the same level of care (RCL 12).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Second Amendment to the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for Fiscal Year 2016-17 for an increase of $25,000 for a new contract maximum of $110,000; and authorize the Chair to sign.
7.3Approve the First Amendment to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $14,000 for a new contract maximum of $106,450; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Located in Nice, Ca. Manzanita House is one of two Board and Care Facilities within the County of Lake that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care to clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the county from out of county placements.
Lake County Behavioral Health has identified that utilization will not reach the original contract maximum; therefore, Lake County Behavioral Health is requesting a decrease in the total maximum payable under the Agreement of $14,000 for a new contract maximum of $106,450.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $120,450
Decrease in Contract Amount: $ 14,000
New Contract Amount (With Amendment): $106,450
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As we are reviewing contracts at midyear, Lake County Behavioral Health has identified the utilization for the entire Fiscal Year 2016-17 will not reach the original contract maximum; therefore, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for a decrease in the total maximum payable under the Agreement in the amount of $14,000 for a new contract maximum of $106,450. The funds from the decrease of this contract will be re-allocated to other contracts within the same level of care as necessary.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $14,000 for a new contract maximum of $106,450; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Interim Behavioral Health Director
DATE: March 28, 2017
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $14,000 for a new contract maximum of $106,450; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Located in Nice, Ca. Manzanita House is one of two Board and Care Facilities within the County of Lake that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care to clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the county from out of county placements.
Lake County Behavioral Health has identified that utilization will not reach the original contract maximum; therefore, Lake County Behavioral Health is requesting a decrease in the total maximum payable under the Agreement of $14,000 for a new contract maximum of $106,450.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $120,450
Decrease in Contract Amount: $ 14,000
New Contract Amount (With Amendment): $106,450
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As we are reviewing contracts at midyear, Lake County Behavioral Health has identified the utilization for the entire Fiscal Year 2016-17 will not reach the original contract maximum; therefore, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for a decrease in the total maximum payable under the Agreement in the amount of $14,000 for a new contract maximum of $106,450. The funds from the decrease of this contract will be re-allocated to other contracts within the same level of care as necessary.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $14,000 for a new contract maximum of $106,450; and authorize the Chair to sign.
7.4Approve the First Amendment to the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for the amount of $59,760; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Clover Valley Guest Home is a Board and Care Facility specific to the needs of older adult clients requiring placement. Clients placed at Clover Valley Guest Home are actively engaged in Lake County Behavioral Health services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Clover Valley Guest Home has proven to be a cost-efficient alternative for care to clients ready to be transitioned from Institutes for Mental Disease (IMDs).
As an additional Lake County Medi-Cal beneficiary has been placed at Clover Valley, Lake County Behavioral Health would like to increase in the total maximum payable under the Agreement by $19,610 for a new contract maximum of $59,760.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $40,150
Increase in Contract Amount: $19,610
New Contract Amount: $59,760
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at Clover Valley, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for an increase in the total maximum payable under the Agreement in the amount of $19,610 for a new contract maximum of $59,760. The funds for this increase will be re-allocated from unobligated funds within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for the amount of $59,760; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Interim Behavioral Health Director
DATE: March 28, 2017
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for the amount of $59,760; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Clover Valley Guest Home is a Board and Care Facility specific to the needs of older adult clients requiring placement. Clients placed at Clover Valley Guest Home are actively engaged in Lake County Behavioral Health services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Clover Valley Guest Home has proven to be a cost-efficient alternative for care to clients ready to be transitioned from Institutes for Mental Disease (IMDs).
As an additional Lake County Medi-Cal beneficiary has been placed at Clover Valley, Lake County Behavioral Health would like to increase in the total maximum payable under the Agreement by $19,610 for a new contract maximum of $59,760.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $40,150
Increase in Contract Amount: $19,610
New Contract Amount: $59,760
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed at Clover Valley, Lake County Behavioral Health is requesting approval of the First Amendment to the Agreement for an increase in the total maximum payable under the Agreement in the amount of $19,610 for a new contract maximum of $59,760. The funds for this increase will be re-allocated from unobligated funds within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for the amount of $59,760; and authorize the Chair to sign.
7.5Approve the Second Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $320,000 for a new contract maximum of $870,00 and authorize the Board Chair sign the Amendment.
Action Item
passed on consent
7.6Approve Minutes of the Board of Supervisors meeting held December 6, 2016 and March 14, 2017
Minutes
passed on consent
7.7Waive the 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services
Action Item
passed on consent
approved — Pass
Carried 4-0 — moved by Smith (recovered from the archived minutes by OCR)
⚠ Vote count disputed — absent: record says 1, names 3; aye: record says 4, names 12. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
⚠ Vote count disputed — absent: record says 1, names 3; aye: record says 4, names 12. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smit: aye Steele: absent
Brown: aye Scott: aye Simon: aye Smit: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for two extra help janitors.
Dawn Ingalls and Alex Ramirez have been working for the Department of Social Services since August 2016. They do janitorial work for our 11 buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no County cost associated with this.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Waive the 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: March 28, 2017
SUBJECT: Waive the 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for two extra help janitors.
Dawn Ingalls and Alex Ramirez have been working for the Department of Social Services since August 2016. They do janitorial work for our 11 buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is no County cost associated with this.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Waive the 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.7. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Chris Taliaferro spoke.
8.29:10 A.M. - Consideration of Request for Board Direction on Negotiating Public Defender Contract Proposals
Action Item
Staff memo
As you may be aware, our current Public Defender contractor has given notice, within the terms of the agreement, with the last day of service set for May 6, 2017. As the County is constitutionally mandated to provide Public Defender Services, our office issued a Request for Proposals to secure a new contractor. We received three proposals and interviewed representatives from each of the three proposers (not in ranked order):
Lake Indigent Defense
Proposal is based on impending partnership of two local attorneys, David Markham and Andrea Sullivan, who have worked under the outgoing contractor. Proposed partnership includes one partner who meets the requirements of the RFP (five years of experience in criminal law) and one who does not. Proposer intends to open a local office, with a "timeshare" approach to administration of the program with the two partners overseeing one week on/one week off, subcontracting with existing Public Defender attorneys who have been working under the outgoing contractor. Proposer's interview included emphasis on meeting the needs of the existing Public Defender contract attorneys. Since one partner does not meet RFP requirements, before moving forward with a contract, we would need assurance from the qualifying partner that he would commit to actively overseeing the program throughout the contract term (ending June 30, 2020) and that he would agree to accept final decision-making authority and responsibility. Total cost of proposal is second out of three.
Law Office of Joseph M. Ahart, Inc.
Proposer is based in Shasta County. and meets all requirements of the RFP. Proposer currently provides similar services under contract in Shasta County. Proposer intends to open a local office, managed by a Chief Public Defender, subcontracting with existing Public Defender attorneys who have been working under the outgoing contractor. Proposer's interview included assurance that Lake County would bear no additional expense for conflict attorneys beyond the maximum contract compensation as well as an emphasis on prudently managing ancillary expenses. Proposer also presented a compensation plan intended to attract and retain the most qualified attorneys. Total cost of proposal is the lowest out of three.
Richard A. Ciummo & Associates
Proposer is based in Madera County and meets all requirements of the RFP. Proposer currently provides similar services under contract in many areas including Madera, Fresno, Amador, Calaveras and Modoc counties. Proposer intends to open a local office. Proposer's interview included emphasis on proposer's intention to hire existing attorneys who have been working under the outgoing contractor, put them on salary and provide them with health benefits and a retirement plan. Total cost of proposal is the highest out of three.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends proceeding with contract negotiations with the Law Office of Joseph M. Ahart, Inc. In staff's estimation, the Ahart proposal is the most comprehensive and cost effective of the three.
As you can imagine, time is of essence as the new contractor will be required to be operational on May 7, 2017. Staff requests Board direction as to Public Defender Contract negotiations.
Staff intends to return to your Board, on your next available agenda, for consideration and approval of the resulting contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 28, 2017
SUBJECT: 9:10 A.M. - Consideration of Request for Board Direction as to Public Defender Contract Negotiations
EXECUTIVE SUMMARY:
As you may be aware, our current Public Defender contractor has given notice, within the terms of the agreement, with the last day of service set for May 6, 2017. As the County is constitutionally mandated to provide Public Defender Services, our office issued a Request for Proposals to secure a new contractor. We received three proposals and interviewed representatives from each of the three proposers (not in ranked order):
Lake Indigent Defense
Proposal is based on impending partnership of two local attorneys, David Markham and Andrea Sullivan, who have worked under the outgoing contractor. Proposed partnership includes one partner who meets the requirements of the RFP (five years of experience in criminal law) and one who does not. Proposer intends to open a local office, with a "timeshare" approach to administration of the program with the two partners overseeing one week on/one week off, subcontracting with existing Public Defender attorneys who have been working under the outgoing contractor. Proposer's interview included emphasis on meeting the needs of the existing Public Defender contract attorneys. Since one partner does not meet RFP requirements, before moving forward with a contract, we would need assurance from the qualifying partner that he would commit to actively overseeing the program throughout the contract term (ending June 30, 2020) and that he would agree to accept final decision-making authority and responsibility. Total cost of proposal is second out of three.
Law Office of Joseph M. Ahart, Inc.
Proposer is based in Shasta County. and meets all requirements of the RFP. Proposer currently provides similar services under contract in Shasta County. Proposer intends to open a local office, managed by a Chief Public Defender, subcontracting with existing Public Defender attorneys who have been working under the outgoing contractor. Proposer's interview included assurance that Lake County would bear no additional expense for conflict attorneys beyond the maximum contract compensation as well as an emphasis on prudently managing ancillary expenses. Proposer also presented a compensation plan intended to attract and retain the most qualified attorneys. Total cost of proposal is the lowest out of three.
Richard A. Ciummo & Associates
Proposer is based in Madera County and meets all requirements of the RFP. Proposer currently provides similar services under contract in many areas including Madera, Fresno, Amador, Calaveras and Modoc counties. Proposer intends to open a local office. Proposer's interview included emphasis on proposer's intention to hire existing attorneys who have been working under the outgoing contractor, put them on salary and provide them with health benefits and a retirement plan. Total cost of proposal is the highest out of three.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends proceeding with contract negotiations with the Law Office of Joseph M. Ahart, Inc. In staff's estimation, the Ahart proposal is the most comprehensive and cost effective of the three.
As you can imagine, time is of essence as the new contractor will be required to be operational on May 7, 2017. Staff requests Board direction as to Public Defender Contract negotiations.
Staff intends to return to your Board, on your next available agenda, for consideration and approval of the resulting contract.
There was Board consensus for staff to negotiate a contract with Lake Indigent Services and return to the Board for action on a future agenda.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. David Markham and Andrea Sullivan from Lake Indigent Services spoke and Joseph Ahart from the Law Officers of Joseph Ahart spoke.
Chair Smith asked if anyone present wished to speak and the following people spoke: Sterling Thayer, Edward Savin, Mary Heare Amodio, Mitchell Hauptman, District Attorney Don Anderson, William Conwell, Ron Green, Jean Mead and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
8.310:00 A.M. - (Sitting as the Lake County Housing Commission) - Public Hearing for Section 8 Administrative Plan Changes.
Public Hearing
Staff memo
The major changes include:
A) Excluding arrest records of existing participants and potential program participants when the arrest has not resulted in a conviction.
B) Allowing self-certification for families/individuals claiming less than $5,000 in assets.
As these changes and all other changes have been available for public review and comment for the past forty-five days, it is recommended that the floor be opened for any last comments. Program staff will then take all input received, finalize the plan subject to the concurrence of the Section 8 Resident Advisory Board and return to the Board of Supervisors in a future meeting to finalize and request approval for the recommended changes.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
It is recommended that the floor be opened for any last comments. Program staff will then take all input received, finalize the plan subject to the concurrence of the Section 8 Resident Advisory Board and return to the Board of Supervisors in a future meeting to finalize and request approval for the recommended changes.
Thank you for your consideration.
CC: Jennifer Fitts, Deputy Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Kathy Maes, Executive Director Lake County Housing Commission
DATE: March 28, 2017
SUBJECT: 10:00 A.M. - (Sitting as the Lake County Housing Commission) - Public Hearing for Section 8 Administrative Plan Changes
EXECUTIVE SUMMARY:
This year there are very few changes being recommended to the Section 8 Administrative Plan. These recommendations are being made based on changes in Federal Law and Policy.
The major changes include:
A) Excluding arrest records of existing participants and potential program participants when the arrest has not resulted in a conviction.
B) Allowing self-certification for families/individuals claiming less than $5,000 in assets.
As these changes and all other changes have been available for public review and comment for the past forty-five days, it is recommended that the floor be opened for any last comments. Program staff will then take all input received, finalize the plan subject to the concurrence of the Section 8 Resident Advisory Board and return to the Board of Supervisors in a future meeting to finalize and request approval for the recommended changes.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
It is recommended that the floor be opened for any last comments. Program staff will then take all input received, finalize the plan subject to the concurrence of the Section 8 Resident Advisory Board and return to the Board of Supervisors in a future meeting to finalize and request approval for the recommended changes.
Thank you for your consideration.
CC: Jennifer Fitts, Deputy Director
Edgar Perez, Program Manager
This was a public hearing only. The item will come back before the Board on April 4, 2017 for action.
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Commissioner Deborah Figueroa was present.
Executive Director of the Lake County Housing Commission Kathy Maes presented the item to the Board. Program Manager Edgar Perez was also present and spoke.
Chair Smith opened the Public Hearing and asked if anyone wished to speak. No one wished to speak and the public hearing was closed.
The Lake County Housing Commission adjourned and reconvened as the Board of Supervisors.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1(a) Consideration of Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 5011, Department of Social Services; (b) Consideration of Resolution Amending Resolution No. 2017-28 and Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4014, Department of Behavioral Health; and (c) Consideration of Appointment of Interim Behavioral Health Director to Behavioral Health Administrator/Acting Behavioral Health Director.
Resolution
Adopted
Carried 4-0
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
(a) Your Board recently hired a new Social Services Director Appointee who will start work on April 17, 2017 for training and transition purposes with the retiring incumbent, and will take over as Director on May 2, 2017. Adoption of this Resolution will enable the temporary allocation of the Social Services Director Appointee for training and transition purposes with the outgoing Director.
(b) Adoption of this Resolution will delete the existing Behavioral Health Director allocation and replace it with the new dually titled classification, Behavioral Health Administrator/Acting Behavioral Health Director.
(c) With the change described in b) above, your Board can then take action to appoint the Interim Behavioral Health Director as the permanent County department head for the Behavioral Health Department, with the dual title of Acting Behavioral Health Director for state purposes.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
(a) Social Services has sufficient salary savings to cover this cost with no adjustment to budget and there is no County cost associated with this temporary allocation.
(b) No impact
(c) No impact
STAFFING IMPACT (if applicable):
(a) Adds one limited term Social Services Director classification for training and transition purposes. The limited term allocation ends May 2, 2017.
(b) No net change in position allocation for Behavioral Health - retitling of the Department Head classification only.
(c) Enables appointment of Interim Behavioral Health Director as the permanent County department head for the Behavioral Health Department.
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 5011, Department of Social Services;
(b) Adopt Resolution Amending Resolution No. 2017-28 and Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4014, Department of Behavioral Health; and
(c) Appoint Interim Behavioral Health Director Todd Metcalf as permanent County department head to the Behavioral Health Administrator/Acting Behavioral Health Director position.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 28, 2017
SUBJECT: (a) Consideration of Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 5011, Department of Social Services; (b) Consideration of Resolution Amending Resolution No. 2017-28 and Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4014, Department of Behavioral Health; and (c) Consideration of Appointment of Interim Behavioral Health Director to Behavioral Health Administrator/Acting Behavioral Health Director.
EXECUTIVE SUMMARY:
(a) Your Board recently hired a new Social Services Director Appointee who will start work on April 17, 2017 for training and transition purposes with the retiring incumbent, and will take over as Director on May 2, 2017. Adoption of this Resolution will enable the temporary allocation of the Social Services Director Appointee for training and transition purposes with the outgoing Director.
(b) Adoption of this Resolution will delete the existing Behavioral Health Director allocation and replace it with the new dually titled classification, Behavioral Health Administrator/Acting Behavioral Health Director.
(c) With the change described in b) above, your Board can then take action to appoint the Interim Behavioral Health Director as the permanent County department head for the Behavioral Health Department, with the dual title of Acting Behavioral Health Director for state purposes.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
(a) Social Services has sufficient salary savings to cover this cost with no adjustment to budget and there is no County cost associated with this temporary allocation.
(b) No impact
(c) No impact
STAFFING IMPACT (if applicable):
(a) Adds one limited term Social Services Director classification for training and transition purposes. The limited term allocation ends May 2, 2017.
(b) No net change in position allocation for Behavioral Health - retitling of the Department Head classification only.
(c) Enables appointment of Interim Behavioral Health Director as the permanent County department head for the Behavioral Health Department.
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 5011, Department of Social Services;
(b) Adopt Resolution Amending Resolution No. 2017-28 and Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4014, Department of Behavioral Health; and
(c) Appoint Interim Behavioral Health Director Todd Metcalf as permanent County department head to the Behavioral Health Administrator/Acting Behavioral Health Director position.
(a) Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Scott, Brown and Smith
Absent: Supervisor Steele
(b) Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Scott, Brown and Smith
Absent: Supervisor Steele
(c) By motion of Supervisor Simon, and by vote of the Board, appointed the Interim Behavioral Health Director to Behavioral Health Administrator/Acting Behavioral Health Director. The motion carried by the following vote:
Ayes: Supervisors Simon, Scott, Brown and Smith
Absent: Supervisor Steele
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, K. Ferguson and C.Saderlund; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): Lakeside Heights HOA, et al. v. County of Lake, et al.
Closed Session Item
10.3Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): Loberg v. County of Lake, et al.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:15 a.m. having taken no action.