Board Of Supervisors — Tuesday, March 14, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Authorize Acceptance of a Donated X-Ray Machine for Use at Animal Care and Control from Pets Life Line, an Animal Rescue Organization in Sonoma, Ca.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Pets Life Line, an animal rescue organization in Sonoma, California, was donated a various assortment of animal medical equipment from a veterinary practice that went out of business. Nancy King, the Director of Pets Life Line, is familiar with Dr. Bachman (our staff veterinarian) and the work he does with various animal shelters. She offered him an x-ray machine at no cost, and he jumped on the opportunity on behalf of Lake County Animal Care & Control (LCACC would provide transportation cost at $4400).
The machine itself is a Universal X-Ray Machine manufactured in 1983. It was recently converted to digital and is valued in excess of $60,000. West Coast Imaging of Redding California has vetted the machine and assured us it is in excellent operating condition. Dale Stevenson MPH, a medical physicist, also evaluated the machine for proper shielding and determined that it is in compliance with State standards. He also provided direction regarding the personal shielding protection that is required during operation of the unit. Only Dr. Bachman or his assigned medical staff will be allowed to operate the machine.
Our local vets assist us with x-rays as needed, but still charge in excess of $140 each time we request them. As such, we only do so under extreme need. Having our own machine will not only allow us to better treat the injured animals we take in, but will give us and our associated rescue groups advanced knowledge of potential issues that can be dealt with immediately.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $4,400
Additional Requested:
Annual Cost (if planned for future years): $200 (operator maintenance)
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Authorize Acceptance of a Donated X-Ray Machine for Use at Animal Care and Control from Pets Life Line, an Animal Rescue Organization in Sonoma, Ca.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Director, Lake County Animal Care & Control
DATE: March 14, 2017
SUBJECT: Authorize Acceptance of a Donated X-Ray Machine for Use at Animal Care and Control from Pets Life Line, an Animal Rescue Organization in Sonoma, Ca.
EXECUTIVE SUMMARY:
Pets Life Line, an animal rescue organization in Sonoma, California, was donated a various assortment of animal medical equipment from a veterinary practice that went out of business. Nancy King, the Director of Pets Life Line, is familiar with Dr. Bachman (our staff veterinarian) and the work he does with various animal shelters. She offered him an x-ray machine at no cost, and he jumped on the opportunity on behalf of Lake County Animal Care & Control (LCACC would provide transportation cost at $4400).
The machine itself is a Universal X-Ray Machine manufactured in 1983. It was recently converted to digital and is valued in excess of $60,000. West Coast Imaging of Redding California has vetted the machine and assured us it is in excellent operating condition. Dale Stevenson MPH, a medical physicist, also evaluated the machine for proper shielding and determined that it is in compliance with State standards. He also provided direction regarding the personal shielding protection that is required during operation of the unit. Only Dr. Bachman or his assigned medical staff will be allowed to operate the machine.
Our local vets assist us with x-rays as needed, but still charge in excess of $140 each time we request them. As such, we only do so under extreme need. Having our own machine will not only allow us to better treat the injured animals we take in, but will give us and our associated rescue groups advanced knowledge of potential issues that can be dealt with immediately.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $4,400
Amount Budgeted: $4,400
Additional Requested:
Annual Cost (if planned for future years): $200 (operator maintenance)
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Authorize Acceptance of a Donated X-Ray Machine for Use at Animal Care and Control from Pets Life Line, an Animal Rescue Organization in Sonoma, Ca.
7.2(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2016-17 for a contract maximum of $35,000; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: When a new LPS Conservatorship is being considered or a current LPS Conservatorship is due to expire; two (2) evaluations are necessary. When a LPS Conservatorship is being contested, three (3) evaluations are necessary. If contested, it can also become necessary for the psychologist to appear in court. Lake County Behavioral Health currently uses one of our contracted Telepsych doctors for the initial evaluation and uses a local psychologist for the second evaluation. This contract will enable Lake County Behavioral Health to have a licensed professional available to provide the third evaluation and attend court as needed; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Contract Amount: $35,000
Unobligated Funds Available: $35,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $35,000. Funds will be re-allocated from unassigned funds within our various contract budget.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2016-17 for a contract maximum of $35,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Interim Behavioral Health Director
DATE: March 14, 2017
SUBJECT: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2016-17 for a contract maximum of $35,000; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached for your approval is the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: When a new LPS Conservatorship is being considered or a current LPS Conservatorship is due to expire; two (2) evaluations are necessary. When a LPS Conservatorship is being contested, three (3) evaluations are necessary. If contested, it can also become necessary for the psychologist to appear in court. Lake County Behavioral Health currently uses one of our contracted Telepsych doctors for the initial evaluation and uses a local psychologist for the second evaluation. This contract will enable Lake County Behavioral Health to have a licensed professional available to provide the third evaluation and attend court as needed; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Contract Amount: $35,000
Unobligated Funds Available: $35,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of the Agreement for Fiscal Year 2016-17 for a contract maximum of $35,000. Funds will be re-allocated from unassigned funds within our various contract budget.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2016-17 for a contract maximum of $35,000 and authorize the Board Chair to sign the Agreement.
7.3Approve Late Travel Claim for Elections Officer from the November 8, 2016 Presidential General Election in the total amount of $7.80; and authorize the Auditor to process payment
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to request that your Board waive Section 1.4F of the County's Travel Policy requiring travel reimbursement claims to be filed within 60 days of the date the expense was incurred. In addition, I would like to request that your Board approve the mileage claim for Election Officer Kathryn Perry who served on a Precinct Board on Election Day, November 8, 2016 and who incurred mileage expense in connection with the Presidential General Election.
Due to the heavy workload of the November 8, 2016 Presidential General Election, staff did not begin processing the Election Officers' payroll and mileage claims until after the Election results were certified on December 6, 2016. As a result of the delay, it was discovered more than thirty (30) days after the Presidential Election was certified that there were several mileage claim forms that were missing Election Officer's signatures. The attached claim form could not be submitted for payment until the Election Officer returned her signed form to this office for processing. This office received Ms. Perry's signed mileage claim form on February 21, 2017, which has resulted in the failure of this office to submit the mileage claim form to the Auditor's office within the 60-day timeframe for submission and payment.
I am attaching Kathryn Perry's mileage claim form for your Board's consideration. I would like to request approval from your Board to authorize the Auditor's office to pay Kathryn Perry's late mileage claim form in the amount of $7.80. The amount requested for payment of the mileage claim was included in the Registrar of Voters/Elections Department's 2016-2017 FY Budget.
Attachment
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Budgeted
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Late Travel Claim for Elections Officer from the November 8, 2016 Presidential General Election in the total amount of $7.80; and authorize the Auditor to process payment
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: March 14, 2017
SUBJECT: Approve Late Travel Claim for Elections Officer from the November 8, 2016 Presidential General Election in the total amount of $7.80; and authorize the Auditor to process payment
EXECUTIVE SUMMARY:
I would like to request that your Board waive Section 1.4F of the County's Travel Policy requiring travel reimbursement claims to be filed within 60 days of the date the expense was incurred. In addition, I would like to request that your Board approve the mileage claim for Election Officer Kathryn Perry who served on a Precinct Board on Election Day, November 8, 2016 and who incurred mileage expense in connection with the Presidential General Election.
Due to the heavy workload of the November 8, 2016 Presidential General Election, staff did not begin processing the Election Officers' payroll and mileage claims until after the Election results were certified on December 6, 2016. As a result of the delay, it was discovered more than thirty (30) days after the Presidential Election was certified that there were several mileage claim forms that were missing Election Officer's signatures. The attached claim form could not be submitted for payment until the Election Officer returned her signed form to this office for processing. This office received Ms. Perry's signed mileage claim form on February 21, 2017, which has resulted in the failure of this office to submit the mileage claim form to the Auditor's office within the 60-day timeframe for submission and payment.
I am attaching Kathryn Perry's mileage claim form for your Board's consideration. I would like to request approval from your Board to authorize the Auditor's office to pay Kathryn Perry's late mileage claim form in the amount of $7.80. The amount requested for payment of the mileage claim was included in the Registrar of Voters/Elections Department's 2016-2017 FY Budget.
Attachment
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Budgeted
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Late Travel Claim for Elections Officer from the November 8, 2016 Presidential General Election in the total amount of $7.80; and authorize the Auditor to process payment
7.4Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4011, Public Health
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division BU 4011 recently had a staff member retire who was in an Office Services Supervisor classification. Public Health would like to change this position to a Health Programs Support Specialist I/II classification.
This request will not only benefit the department and division, the current position only supervises one staff member. Changing this allocation will rectify that and will give the division the ability to use this position to support other programs if needed in the future.
If you should have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4011, Public Health
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: March 14, 2017
SUBJECT: Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4011, Public Health
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division BU 4011 recently had a staff member retire who was in an Office Services Supervisor classification. Public Health would like to change this position to a Health Programs Support Specialist I/II classification.
This request will not only benefit the department and division, the current position only supervises one staff member. Changing this allocation will rectify that and will give the division the ability to use this position to support other programs if needed in the future.
If you should have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 4011, Public Health
7.5Adopt Resolution Approving Right of Way Certification for Oak Tree Mitigation Project at Highland Creek Bridge on Highland Springs Road, in Lake County, CA Federal Project Number: BRLO-5914(109); and authorize the Public Works Director to execute the Right of Way Certification.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: A total of nine (9) oak trees were removed as part of the bridge replacement project on Highland Springs Road over Highland Creek. CEQA Mitigation Measures and California Department of Fish & Wildlife's Lake or Streambed Alteration (LSA) Agreement require removed oak trees be replaced at a ratio of 3:1. LSA Agreement further requires that replanting occur in the fall and exhibit a 75% survival rate after three (3) years and that annual monitoring reports be submitted for a period of five (5) years after replanting.
In order for federal funds to be approved, it is required that the County of Lake certify the right of way required for oak tree mitigation project under Federal Project Number BRLO-5914(109) and submit a Right of Way Certification to the California Department of Transportation.
Staff has prepared the attached Resolution and Right of Way Certification to certify that all mitigation activities will occur within County-owned right of way.
Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for Oak Tree Mitigation Project at Highland Creek Bridge on Highland Springs Road, and authorize the Public Works Director to execute the Right of Way Certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for Oak Tree Mitigation Project at Highland Creek Bridge on Highland Springs Road, and authorize the Public Works Director to execute the Right of Way Certification.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 14, 2017
SUBJECT: Adopt Resolution Approving Right of Way Certification for Oak Tree Mitigation Project at Highland Creek Bridge on Highland Springs Road, in Lake County, CA Federal Project Number: BRLO-5914(109)
EXECUTIVE SUMMARY: A total of nine (9) oak trees were removed as part of the bridge replacement project on Highland Springs Road over Highland Creek. CEQA Mitigation Measures and California Department of Fish & Wildlife's Lake or Streambed Alteration (LSA) Agreement require removed oak trees be replaced at a ratio of 3:1. LSA Agreement further requires that replanting occur in the fall and exhibit a 75% survival rate after three (3) years and that annual monitoring reports be submitted for a period of five (5) years after replanting.
In order for federal funds to be approved, it is required that the County of Lake certify the right of way required for oak tree mitigation project under Federal Project Number BRLO-5914(109) and submit a Right of Way Certification to the California Department of Transportation.
Staff has prepared the attached Resolution and Right of Way Certification to certify that all mitigation activities will occur within County-owned right of way.
Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for Oak Tree Mitigation Project at Highland Creek Bridge on Highland Springs Road, and authorize the Public Works Director to execute the Right of Way Certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for Oak Tree Mitigation Project at Highland Creek Bridge on Highland Springs Road, and authorize the Public Works Director to execute the Right of Way Certification.
7.6Adopt Resolution Approving Right of Way Certification for Harbin Springs Road over Harbin Creek Bridge Replacement Project, in Lake County, CA: Federal Project Number BRLO-5914(106); and authorize the Public Works Director to execute the Right of Way Certification.
Resolution
passed on consent
Staff memo
Staff has prepared the attached Resolution and Right of Way Certification to certify that the County has secured the right of way required for this project.
Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for the Harbin Springs Road over Harbin Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for the Harbin Springs Road over Harbin Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: March 14, 2017
SUBJECT: Adopt Resolution Approving Right of Way Certification for Harbin Springs Road over Harbin Creek Bridge Replacement Project, in Lake County, CA Federal Project Number BRLO-5914(106)
EXECUTIVE SUMMARY: In order for federal funds to be approved, Caltrans requires that the County of Lake certify the right of way required for the Harbin Springs Road over Harbin Creek Bridge Replacement Project.
Staff has prepared the attached Resolution and Right of Way Certification to certify that the County has secured the right of way required for this project.
Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for the Harbin Springs Road over Harbin Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for the Harbin Springs Road over Harbin Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
7.7Waive 900 Hour Limit for Certain Facilities Maintenance Positions Within the Department of Social Services.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for the two Extra Help Facility Maintenance (FM) workers.
Wes James and Robert Kuckowicz have been working for the Department of Social Services since 2015. They do fleet and building maintenance and fill in as needed on special projects. We have full time FM staff out on leave and we need coverage. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this increase in hours.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Waive 900 Hour Limit for Certain Facilities Maintenance Positions Within the Department of Social Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: March 21, 2017
SUBJECT: Waive 900 Hour Limit for Certain Facilities Maintenance Positions Within the Department of Social Services.
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for the two Extra Help Facility Maintenance (FM) workers.
Wes James and Robert Kuckowicz have been working for the Department of Social Services since 2015. They do fleet and building maintenance and fill in as needed on special projects. We have full time FM staff out on leave and we need coverage. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this increase in hours.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Waive 900 Hour Limit for Certain Facilities Maintenance Positions Within the Department of Social Services.
7.8Waive 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services.
Report
passed on consent
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Scott (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for the two Extra Help Janitors.
David Hellman and Stephen Marler have been working for the Department since July 2016 providing janitorial work for eleven offices. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this increase in hours.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Waive 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: March 21, 2017
SUBJECT: Waive 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services.
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for the two Extra Help Janitors.
David Hellman and Stephen Marler have been working for the Department since July 2016 providing janitorial work for eleven offices. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this increase in hours.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Waive 900 Hour Limit for Certain Janitorial Positions Within the Department of Social Services.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda items 7.1 through 7.8. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Nine Green and Andre Ross spoke.
8.29:06 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: January 26, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:07 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: January 26, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:08 A.M. - Consideration of a Resolution Continuing the Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm as amended.
Action Item
Adopted — Pass
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:30 A.M. - Presentation to the Lake County Board of Supervisors by Partnership HealthPlan of California
Report
Staff memo
EXECUTIVE SUMMARY:
Both Liz Gibboney, CEO of Partnership HealthPlan and Dr. Marshall Kubota, Regional Medical Director will provide a brief overview of the structure and services provided by Partnership HealthPlan of California (PHC), a not-for-profit managed Medi-Cal Program operating in 14 northern California Counties.
The presentation will include information specific to Lake County such as total enrollment, provider network and mental health use rates. Partnership will also provide an update to the Board on joint community/PHC projects and future areas of opportunity and concerns.
FISCAL IMPACT: X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No Action. Informational only.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: March 14, 2017
SUBJECT: Presentation to the Lake County Board of Supervisors by
Partnership HealthPlan of California
EXECUTIVE SUMMARY:
Both Liz Gibboney, CEO of Partnership HealthPlan and Dr. Marshall Kubota, Regional Medical Director will provide a brief overview of the structure and services provided by Partnership HealthPlan of California (PHC), a not-for-profit managed Medi-Cal Program operating in 14 northern California Counties.
The presentation will include information specific to Lake County such as total enrollment, provider network and mental health use rates. Partnership will also provide an update to the Board on joint community/PHC projects and future areas of opportunity and concerns.
FISCAL IMPACT: X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No Action. Informational only.
This item was informational only. No action was taken.
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board. Lake County Health Officer Dr. Karen Tait was also present. Partnership Health Plan CEO Liz Gibboney and Regional Medical Director Dr. Marshall Kubota were present and gave a PowerPoint presentation.
Chair Smith asked if anyone present wished to speak and the following people spoke: Joan Moss, Dr. Bob Gardner, Camille Schrader and Carol Press. No one else wished to speak and the public input portion of this item was closed.
8.710:00 A.M. - Presentation of Annual Report by Lake County PEG TV
Report
Staff memo
EXECUTIVE SUMMARY:
Pursuant to the terms of the PEG contract between the County of Lake and the cities of Lakeport and Clearlake, an annual report will be presented to your Board, by Ed Robey, BOS appointee to the PEG Board of Directors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action. Informational report only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 14, 2017
SUBJECT: 10:00 A.M. - Presentation of Annual Report by Lake County PEG TV
EXECUTIVE SUMMARY:
Pursuant to the terms of the PEG contract between the County of Lake and the cities of Lakeport and Clearlake, an annual report will be presented to your Board, by Ed Robey, BOS appointee to the PEG Board of Directors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action. Informational report only.
This item was informational only. No action was taken.
Clerk’s notes: PEG Board of Directors Appointee Ed Robey gave a presentation of the Annual Report for Lake County PEG TV. New Board Member Reverend Dave Thompson was also present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.810:15 A.M. - Update on Eastlake Sanitary Landfill Expansion Project
Presentation
Staff memo
BACKGROUND
The Eastlake Sanitary Landfill in Clearlake is steadily approaching the maximum capacity for the 35 acres of land that has been developed, permitted, and is currently being used for solid waste disposal. The most recent disposal capacity estimate indicates that the landfill will reach maximum capacity in eight to ten years. This forecast accounts for the effects of the massive wildfire debris disposal as well as a reduction in future waste stream quantities resulting from the Mendocino County waste import contract terminating at the end of 2016. In light of the fact that the typical landfill expansion process takes seven to ten years it is important that we take the next steps to ensure we have a plan to provide for future solid waste disposal in Lake County.
Preliminary efforts for a landfill expansion project began in earnest in 2015 when the County retained SCS Engineers to perform a site suitability analysis, which consists of an evaluation of the siting, design, permitting and cost considerations applicable to such a project. In an informational update to the Board in 2016 staff presented a summary of the two expansion options evaluated by SCS Engineers along with two conceptual options presented by Southlake Refuse and Recycling (SLR) for a proposed expansion that would occur largely on property owned by SLR directly north of the landfill. Following the recommendations of two subsequent Solid Waste Task Force meetings in 2016, SCS completed a site suitability analysis of the SLR proposals as well as three other additional expansion options that were requested by the task force to be analyzed. A summary of those options is included and will be presented to your Board.
SUMMARY
At this point it is not necessary for the County to definitively select one singular option. What is necessary at this point is to move forward with field investigations, preliminary design, and environmental review on a more limited range of alternatives in order to have further developed information which will help with the selection of the preferred alternative. The task force's recommendation is to continue this process for the options titled "Hybrid" and "South Lake", and furthermore to complete a landfill gate fee analysis to determine an appropriate fee structure that will adequately fund both landfill operations and the capital improvements necessary to carry out those operations.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $750,000 this FY
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost estimates for the next phase of the project range between $2 million to $3 million, depending on the option selected. Funding for this work is included in the FY 16/17 budget and will be included in subsequent fiscal year budgets.
RECOMMENDED ACTION
Staff recommends the Board direct staff to move forward with the next phase of the Eastlake Landfill Expansion Project and take the necessary steps for the completion of a gate fee analysis.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: March 14, 2017
SUBJECT: 10:15 A.M. - Update on Eastlake Sanitary Landfill Expansion Project
BACKGROUND
The Eastlake Sanitary Landfill in Clearlake is steadily approaching the maximum capacity for the 35 acres of land that has been developed, permitted, and is currently being used for solid waste disposal. The most recent disposal capacity estimate indicates that the landfill will reach maximum capacity in eight to ten years. This forecast accounts for the effects of the massive wildfire debris disposal as well as a reduction in future waste stream quantities resulting from the Mendocino County waste import contract terminating at the end of 2016. In light of the fact that the typical landfill expansion process takes seven to ten years it is important that we take the next steps to ensure we have a plan to provide for future solid waste disposal in Lake County.
Preliminary efforts for a landfill expansion project began in earnest in 2015 when the County retained SCS Engineers to perform a site suitability analysis, which consists of an evaluation of the siting, design, permitting and cost considerations applicable to such a project. In an informational update to the Board in 2016 staff presented a summary of the two expansion options evaluated by SCS Engineers along with two conceptual options presented by Southlake Refuse and Recycling (SLR) for a proposed expansion that would occur largely on property owned by SLR directly north of the landfill. Following the recommendations of two subsequent Solid Waste Task Force meetings in 2016, SCS completed a site suitability analysis of the SLR proposals as well as three other additional expansion options that were requested by the task force to be analyzed. A summary of those options is included and will be presented to your Board.
SUMMARY
At this point it is not necessary for the County to definitively select one singular option. What is necessary at this point is to move forward with field investigations, preliminary design, and environmental review on a more limited range of alternatives in order to have further developed information which will help with the selection of the preferred alternative. The task force's recommendation is to continue this process for the options titled "Hybrid" and "South Lake", and furthermore to complete a landfill gate fee analysis to determine an appropriate fee structure that will adequately fund both landfill operations and the capital improvements necessary to carry out those operations.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $2M - $3M over approximately four years
Amount Budgeted: $750,000 this FY
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost estimates for the next phase of the project range between $2 million to $3 million, depending on the option selected. Funding for this work is included in the FY 16/17 budget and will be included in subsequent fiscal year budgets.
RECOMMENDED ACTION
Staff recommends the Board direct staff to move forward with the next phase of the Eastlake Landfill Expansion Project and take the necessary steps for the completion of a gate fee analysis.
This item was informational only. No action was taken.
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board and gave a PowerPoint presentation.
Chair Smith asked if anyone present wished to speak and the following people spoke: Bruce McCracken, Joan Moss, Bob Pestoni, Kristy Pestoni and Bryce Howard. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1Consideration of Concession Agreement for Coffee Kiosk Services by and between the County of Lake and Jitter Bean Coffee
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Board approved a three year contract with Rico Aroma to install a coffee and retail food service kiosk in November of 2013 after a public bidding process. Over the last year the vendor has struggled with maintaining consistent hours and levels of service, therefore staff decided to open the public bidding process again to discern interest from other local vendors. Requests for proposals were sent out in February, and subsequently multiple interested vendors were identified. Jitter Bean Coffee, which currently operates a highly successful drive through coffee shop on South Main Street, was identified as the winning bidder.
Jitter Bean Coffee's proposal includes an expanded menu with a greater variety of drinks, as well as breakfast options. The business owner has arranged with the current vendor to purchase the existing kiosk set up, minus the equipment. Jitter Bean Coffee proposes paying $200 per month in rent for the location over a three year contract. As with the current vendors contract (expiring March 17th), the agreement includes a provision of water service, electrical service and wastewater service by the County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Concession Agreement for Coffee Kiosk Services by and between the County of Lake and Jitter Bean Coffee and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 14, 2017
SUBJECT: Consideration of Concession Agreement for Coffee Kiosk Services by and between the County of Lake and Jitter Bean Coffee
EXECUTIVE SUMMARY:
The Board approved a three year contract with Rico Aroma to install a coffee and retail food service kiosk in November of 2013 after a public bidding process. Over the last year the vendor has struggled with maintaining consistent hours and levels of service, therefore staff decided to open the public bidding process again to discern interest from other local vendors. Requests for proposals were sent out in February, and subsequently multiple interested vendors were identified. Jitter Bean Coffee, which currently operates a highly successful drive through coffee shop on South Main Street, was identified as the winning bidder.
Jitter Bean Coffee's proposal includes an expanded menu with a greater variety of drinks, as well as breakfast options. The business owner has arranged with the current vendor to purchase the existing kiosk set up, minus the equipment. Jitter Bean Coffee proposes paying $200 per month in rent for the location over a three year contract. As with the current vendors contract (expiring March 17th), the agreement includes a provision of water service, electrical service and wastewater service by the County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Concession Agreement for Coffee Kiosk Services by and between the County of Lake and Jitter Bean Coffee and authorize the Chair to sign.
On motion of Supervisor Scott, and by vote of the Board, approved the Concession Agreement for Coffee Kiosk Services by and between the County of Lake and Jitter Bean Coffee. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Maureen Brasier from Jitter Bean Coffee was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.2Consideration of Agreement between the County of Lake and North Coast Opportunities for Valley Fire Survivor Stable Housing Assistance; and authorize the Chair to sign
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in December of last year we received a grant from the Golden State Finance Authority (GSFA) to be used for the purpose of providing stable housing to individuals and families displaced due to loss of their primary residence within the State and Federal declared disaster area of the Valley fire.
Pursuant to this agreement, North Coast Opportunities (NCO) has graciously agreed to manage and disperse grant funds to Valley fire survivors. This second GSFA agreement, in contrast to the first agreement, provides housing down payment assistance, energy efficiency, and other financing programs with a maximum amount of $2,500 per survivor household. In addition, this second agreement allows NCO the ability to claim up to 5% in administrative fees. NCO has been an incredible partner throughout disaster response and recovery, and up to now, has provided all assistance without cost. NCO is to be commended for its efforts.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Grant Funds are Budgeted in Special Projects BU 1781
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and North Coast Opportunities for Valley Fire Survivor Stable Housing Assistance, authorizing the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: March 14, 2017
SUBJECT: Consideration of Agreement between the County of Lake and North Coast Opportunities for Valley Fire Survivor Stable Housing Assistance
EXECUTIVE SUMMARY:
As your Board is aware, in December of last year we received a grant from the Golden State Finance Authority (GSFA) to be used for the purpose of providing stable housing to individuals and families displaced due to loss of their primary residence within the State and Federal declared disaster area of the Valley fire.
Pursuant to this agreement, North Coast Opportunities (NCO) has graciously agreed to manage and disperse grant funds to Valley fire survivors. This second GSFA agreement, in contrast to the first agreement, provides housing down payment assistance, energy efficiency, and other financing programs with a maximum amount of $2,500 per survivor household. In addition, this second agreement allows NCO the ability to claim up to 5% in administrative fees. NCO has been an incredible partner throughout disaster response and recovery, and up to now, has provided all assistance without cost. NCO is to be commended for its efforts.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Grant Funds are Budgeted in Special Projects BU 1781
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and North Coast Opportunities for Valley Fire Survivor Stable Housing Assistance, authorizing the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Agreement between the County of Lake and North Coast Opportunities for Valley Fire Survivor Stable Housing Assistance; and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of the Following Appointments:
Emergency Medical Care Committee (EMCC)
Glenbrook Cemetery
Appointment
approved
Carried 4-0 — moved by Steele
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Steele
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Emergency Medical Care Committee (EMCC) - Ten (10) vacancies: Community College Districts (1), California Highway Patrol (1), Private Ambulance Company (1), Fire Departments (2), Others - Consumer-Interested Group (3), EMT Representative (2)
Applications Received: Marc Hottendorf - new applicant, Fire Departments - South Lake County Fire
Glenbrook Cemetery - Two (2) vacancies:
Applications Received: Paul Osserman - new applicant
Stephen Barnes - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marcy Harrison, Administrative Assistant
DATE: March 14, 2017
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Emergency Medical Care Committee (EMCC) - Ten (10) vacancies: Community College Districts (1), California Highway Patrol (1), Private Ambulance Company (1), Fire Departments (2), Others - Consumer-Interested Group (3), EMT Representative (2)
Applications Received: Marc Hottendorf - new applicant, Fire Departments - South Lake County Fire
Glenbrook Cemetery - Two (2) vacancies:
Applications Received: Paul Osserman - new applicant
Stephen Barnes - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, appointed Marc Hottendorf to the Emergency Medical Care Committee (EMCC). The motion carried by the following vote:
Ayes- Supervisors: 4 - Smith, Steele, Scott and Simon
Absent- Supervisors: 1 - Brown
On motion of Supervisor Steele, and by vote of the Board, appointed Paul Osserman and Stephen Barnes to the Glenbrook Cemetery District. The motion carried by the following vote:
Ayes- Supervisors: 4 - Smith, Steele, Scott and Simon
Absent- Supervisors: 1 - Brown
Clerk’s notes: Chair Smith introduced the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of the Assessor-Recorder and Treasurer-Tax Collector's Request to Temporarily Modify Front Counter Hours of Operation
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The challenges facing the Assessor's and Treasure-Tax Collector's offices continue and will continue for the foreseeable future. We have had a difficult time recruiting and retaining employees. The Assessor's Office has recently received notice of a resignation of an appraiser and has been notified that we will lose another appraiser this summer. The Treasurer - Tax Collector's Office has the possibility of two retirements within the next year.
With constant turnover, the offices have come close to maxing out the production that can be achieved with the current staff. In order to remedy this issue in the short term, we are formally requesting the ability to change the hours of the Public Assessor/Recorder's and Treasurer - Tax Collector's Offices to Monday through Friday 9 AM to 12 PM and 1PM to 4PM of every week for the foreseeable future. This will help us attempt to get ahead of the learning curve as new employees are hired and deal with the current workload demands of the office. We will tell you personally that we do not like requesting reduced time to answer the citizen's concerns and questions regarding their property tax values and collection but we feel that there are not many other choices. The hope is to be able to reverse this request as soon as possible but we cannot at this time provide a timeline of the outlook on when this request might be reversed.
As background for the Assessor's office, the challenges facing the office have not changed, even with the progress the office has made in the last two plus years. The long term challenge will be to increase the experience of the staff to complete the requirements of the office. The ratio of overall parcels to staff, statewide is approximately 2,500 parcels per headcount, while our office currently has greater than 3,500 parcels per headcount. This ratio illustrates the reason the office has struggled, even with our improvements, to make headway on any additional backlog. To further provide a reference, our appraiser staff has become one of the youngest appraisal staff in the state, based on experience. We will continue to experience the same challenges as long as our requirements from the state remain and our local capacity is challenged. Lastly, to give additional background, an appraiser is required to have a four year degree or four years working within the office as an appraiser aide. An appraiser aide cannot produce volume that will help our current parcel workload. An appraiser, starting at an Appraiser I, needs at least five years to be able to produce approximately 1,300 parcels per year. The office works approximately 23,000 parcels of the approximately 65,000 parcels in the County of Lake annually. Completing our yearly workload, with the current experience in our office and staffing level, is mathematically impossible.
Also, as background for the Treasurer - Tax Collector's Office, the average experience level of the office is approximately three years, which is also very young to comparable offices across the state. Much like the Assessor's Office, the knowledge is organic and has to be learned over many years in the office. There are not candidates available that are willing to relocate and outside experience helps but does not apply to the skillset needed to function. Our struggle to finish core work is illustrated by the struggle we have had trying to get a tax sale completed. Allowing the change in office hours would allow our office to better meet our many collection responsibilities for Transient Occupancy Tax, Unsecured Property Tax, and Delinquent Secured Tax. The inability to meet this collection responsibility has a direct impact affecting the cash available for the County of Lake to operate.
We realize that the budgetary constraint the county is facing is very challenging, yet approximately 55% of the general fund is funded by property tax and collection of the same. It is crucial to have a competent Assessor's and Treasurer - Tax Collector's offices with capacity to accomplish the yearly parcel work load, in order to have a financially viable county.
Thank you for your consideration to our request.
FISCAL IMPACT: _X__ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve request to Temporarily Modify Front Office Hours of Operation
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
Barbara Ringen, Treasurer-Tax Collector
DATE: March 7, 2017
SUBJECT: Request to Temporarily Modify Front Office Hours of Operation
EXECUTIVE SUMMARY:
The challenges facing the Assessor's and Treasure-Tax Collector's offices continue and will continue for the foreseeable future. We have had a difficult time recruiting and retaining employees. The Assessor's Office has recently received notice of a resignation of an appraiser and has been notified that we will lose another appraiser this summer. The Treasurer - Tax Collector's Office has the possibility of two retirements within the next year.
With constant turnover, the offices have come close to maxing out the production that can be achieved with the current staff. In order to remedy this issue in the short term, we are formally requesting the ability to change the hours of the Public Assessor/Recorder's and Treasurer - Tax Collector's Offices to Monday through Friday 9 AM to 12 PM and 1PM to 4PM of every week for the foreseeable future. This will help us attempt to get ahead of the learning curve as new employees are hired and deal with the current workload demands of the office. We will tell you personally that we do not like requesting reduced time to answer the citizen's concerns and questions regarding their property tax values and collection but we feel that there are not many other choices. The hope is to be able to reverse this request as soon as possible but we cannot at this time provide a timeline of the outlook on when this request might be reversed.
As background for the Assessor's office, the challenges facing the office have not changed, even with the progress the office has made in the last two plus years. The long term challenge will be to increase the experience of the staff to complete the requirements of the office. The ratio of overall parcels to staff, statewide is approximately 2,500 parcels per headcount, while our office currently has greater than 3,500 parcels per headcount. This ratio illustrates the reason the office has struggled, even with our improvements, to make headway on any additional backlog. To further provide a reference, our appraiser staff has become one of the youngest appraisal staff in the state, based on experience. We will continue to experience the same challenges as long as our requirements from the state remain and our local capacity is challenged. Lastly, to give additional background, an appraiser is required to have a four year degree or four years working within the office as an appraiser aide. An appraiser aide cannot produce volume that will help our current parcel workload. An appraiser, starting at an Appraiser I, needs at least five years to be able to produce approximately 1,300 parcels per year. The office works approximately 23,000 parcels of the approximately 65,000 parcels in the County of Lake annually. Completing our yearly workload, with the current experience in our office and staffing level, is mathematically impossible.
Also, as background for the Treasurer - Tax Collector's Office, the average experience level of the office is approximately three years, which is also very young to comparable offices across the state. Much like the Assessor's Office, the knowledge is organic and has to be learned over many years in the office. There are not candidates available that are willing to relocate and outside experience helps but does not apply to the skillset needed to function. Our struggle to finish core work is illustrated by the struggle we have had trying to get a tax sale completed. Allowing the change in office hours would allow our office to better meet our many collection responsibilities for Transient Occupancy Tax, Unsecured Property Tax, and Delinquent Secured Tax. The inability to meet this collection responsibility has a direct impact affecting the cash available for the County of Lake to operate.
We realize that the budgetary constraint the county is facing is very challenging, yet approximately 55% of the general fund is funded by property tax and collection of the same. It is crucial to have a competent Assessor's and Treasurer - Tax Collector's offices with capacity to accomplish the yearly parcel work load, in order to have a financially viable county.
Thank you for your consideration to our request.
FISCAL IMPACT: _X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve request to Temporarily Modify Front Office Hours of Operation
On motion of Supervisor Steele, and by vote of the Board, approved the Assessor-Recorder and Treasurer-Tax Collector's Request to Temporarily Modify Front Counter Hours of Operation as requested through June 30, 2017. The motion carried by the following vote:
Clerk’s notes: Assessor Recorder Richard Ford and Treasurer-Tax Collector Barbara Ringen presented the item to the Board. A PowerPoint presentation was given.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Resolution authorizing Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of Part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
The attached resolution is being submitted for your review and approval to authorize the Tax Collector to sell, at internet auction, tax defaulted properties due to non-payment of delinquent taxes.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt resolution authorizing Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of Part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors Lake County
FROM: Barbara C. Ringen, Tresurer - Tax Collector
DATE: March 14, 2017
SUBJECT: Consideration of Resolution authorizing Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of Part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases
EXECUTIVE SUMMARY:
The attached resolution is being submitted for your review and approval to authorize the Tax Collector to sell, at internet auction, tax defaulted properties due to non-payment of delinquent taxes.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt resolution authorizing Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of Part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Treasurer-Tax Collector Barbara Ringen presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item wished to speak.
9.6(a) Consideration of a Fourth Amendment to the Funding Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District Under the Flood Protection Corridor Program; and (b) Consideration of a Resolution Amending the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Budget
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
The Department respectfully requests that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District (District), consider two items relating to the ongoing Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
(a) A Fourth Amendment to the Funding Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District
In 2003, the District applied for a Flood Protection Corridor Program (FPCP) grant to begin property acquisition within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. Our application was selected and the above-referenced Funding Agreement was executed by the parties. That funding was initially in an amount not to exceed $5,214,000.00. The first amendment to this Agreement in 2006 increased the available funding by $500,000.00 and extended the term of the Agreement to 2009. The second amendment to the Agreement increased the available funding by $7,000,000.00 and further extended the term of the Agreement to 2014. The third amendment to the Agreement extended the Agreement term to June 30, 2017.
The fourth amendment to the Agreement which is presented for your Board's consideration allows the consolidation, through line item reallocation, the $2,100,000.00 remaining in the District's Project budget. These funds are presently distributed among five Project tasks: Administration, Demolition, Relocation, Property Maintenance, and Acquisition. By this fourth amendment, the $2,100,000.00 remaining will be consolidated from Administration, Demolition, Relocation, and Property Maintenance to Acquisition. These funds will then be applied to the acquisition costs of two more properties within the Project area, the Bobst and Robinson properties. The acquisition of these properties was previously approved by your Board in September of 2016.
We anticipate that the total acquisition costs for these two properties will exceed the amount remaining in the Project budget by $89,338.26. There will also be costs for Relocation, Demolition, Property Maintenance, and Administration. The total amount of approximately $400,000.00 will be paid from District reserves.
As a result of this budget reallocation, the District will not immediately receive compensation for Administration, Demolition, Relocation, and Property Maintenance costs associated with these two properties. However, those costs, as well as the acquisition shortfall, will be eligible for reimbursement through a new Flood Protection Corridor Program grant.
(b) A Resolution Amending the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Budget
The proffered resolution will authorize the amendment of the current Project budget to consolidate, through line item relocation, the Project funds remaining in Administration, Demolition, Relocation, Property Maintenance, to Acquisition. The Bobst and Robinson properties may then be acquired.
FISCAL IMPACT: __ Budgeted X Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This will reduce The Watershed Protection District's budget up to $400,000 until or unless the district can get reimbursed from a future grant allocation.
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Sitting as the Board of Directors of the Lake County Watershed Protection District:
(a) Your Board may, by motion, approve the Fourth Amendment to the Funding Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District Under the Flood Protection Corridor Program and authorize the Chair to sign.
(b) Your Board may offer the Resolution Amending the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Budget.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Philip B. Moy, Director of Water Resources
DATE: March 14, 2017
SUBJECT: (a) Consideration of a Fourth Amendment to the Funding Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District Under the Flood Protection Corridor Program; and
(b) Consideration of a Resolution Amending the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Budget
EXECUTIVE SUMMARY:
The Department respectfully requests that the Board of Supervisors, sitting as the Board of Directors of the Lake County Watershed Protection District (District), consider two items relating to the ongoing Middle Creek Flood Damage Reduction and Ecosystem Restoration Project.
(a) A Fourth Amendment to the Funding Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District
In 2003, the District applied for a Flood Protection Corridor Program (FPCP) grant to begin property acquisition within the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project (Project) area. Our application was selected and the above-referenced Funding Agreement was executed by the parties. That funding was initially in an amount not to exceed $5,214,000.00. The first amendment to this Agreement in 2006 increased the available funding by $500,000.00 and extended the term of the Agreement to 2009. The second amendment to the Agreement increased the available funding by $7,000,000.00 and further extended the term of the Agreement to 2014. The third amendment to the Agreement extended the Agreement term to June 30, 2017.
The fourth amendment to the Agreement which is presented for your Board's consideration allows the consolidation, through line item reallocation, the $2,100,000.00 remaining in the District's Project budget. These funds are presently distributed among five Project tasks: Administration, Demolition, Relocation, Property Maintenance, and Acquisition. By this fourth amendment, the $2,100,000.00 remaining will be consolidated from Administration, Demolition, Relocation, and Property Maintenance to Acquisition. These funds will then be applied to the acquisition costs of two more properties within the Project area, the Bobst and Robinson properties. The acquisition of these properties was previously approved by your Board in September of 2016.
We anticipate that the total acquisition costs for these two properties will exceed the amount remaining in the Project budget by $89,338.26. There will also be costs for Relocation, Demolition, Property Maintenance, and Administration. The total amount of approximately $400,000.00 will be paid from District reserves.
As a result of this budget reallocation, the District will not immediately receive compensation for Administration, Demolition, Relocation, and Property Maintenance costs associated with these two properties. However, those costs, as well as the acquisition shortfall, will be eligible for reimbursement through a new Flood Protection Corridor Program grant.
(b) A Resolution Amending the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Budget
The proffered resolution will authorize the amendment of the current Project budget to consolidate, through line item relocation, the Project funds remaining in Administration, Demolition, Relocation, Property Maintenance, to Acquisition. The Bobst and Robinson properties may then be acquired.
FISCAL IMPACT: __ Budgeted X Non-Budgeted
Estimated Cost: $89,338- $400,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This will reduce The Watershed Protection District's budget up to $400,000 until or unless the district can get reimbursed from a future grant allocation.
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Sitting as the Board of Directors of the Lake County Watershed Protection District:
(a) Your Board may, by motion, approve the Fourth Amendment to the Funding Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District Under the Flood Protection Corridor Program and authorize the Chair to sign.
(b) Your Board may offer the Resolution Amending the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project Budget.
On motion of Supervisor Steele, and by vote of the Board, approved the Fourth Amendment to the Funding Agreement Between the State of California Department of Water Resources and the Lake County Watershed Protection District Under the Flood Protection Corridor Program.
Ayes- Supervisors: 4 - Smith, Steele, Scott and Simon
Absent- Supervisors: 1 - Brown
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Smith, Steele, Scott and Simon
Absent- Supervisors: 1 - Brown
Clerk’s notes: Water Resources Director Phil Moy presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of Resolution Determining Redemption Fund Surplus in North Lakeport Water Assessment District 47-1 and Ordering Its Disposition.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY: Pursuant to Board approval of Resolution No. 2010-131 which transferred delinquent assessments including penalties and interest to the Bond Redemption Fund, (Fund 729), the subject Resolution will authorize the remaining balance in Fund 729 be transferred to the Capital Improvement Designation in Fund 281, Budget Unit 8481, after all funds owed to the County for any advances made pursuant ot the 1915 Act have been repaid. This transfer will enable the District to utilize the funds to help sustain the North Lakeport Water system infrastructure.
FISCAL IMPACT: _Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:N/A
Additional Requested:N/A
Annual Cost (if planned for future years):N/A
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of Adoption of Resolution Determining Redemption Fund Surplus in North Lakeport Water Assessment District 47-1 and Ordering Its Disposition.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Board of Supervisors, North Lakeport Water District
FROM: Jan Coppinger, Josefine Chester
DATE: February 22, 2017
SUBJECT: Consideration of Adoption of Resolution Determining Redemption Fund Surplus in North Lakeport Water Assessment District 47-1 and Ordering Its Disposition.
EXECUTIVE SUMMARY: Pursuant to Board approval of Resolution No. 2010-131 which transferred delinquent assessments including penalties and interest to the Bond Redemption Fund, (Fund 729), the subject Resolution will authorize the remaining balance in Fund 729 be transferred to the Capital Improvement Designation in Fund 281, Budget Unit 8481, after all funds owed to the County for any advances made pursuant ot the 1915 Act have been repaid. This transfer will enable the District to utilize the funds to help sustain the North Lakeport Water system infrastructure.
FISCAL IMPACT: _Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:N/A
Additional Requested:N/A
Annual Cost (if planned for future years):N/A
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of Adoption of Resolution Determining Redemption Fund Surplus in North Lakeport Water Assessment District 47-1 and Ordering Its Disposition.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code sec. 54956.9 (d)(1)- Shikman v. County of Lake, et al.
Closed Session Item
10.3Public Employee Evaluations
Titles: Animal Care and Control Director
Public Services Director
Closed Session Item
10.4Public Employee Appointment pursuant to Gov. Code Section 54957(b)
(1): Appointment of Social Services Director.
Closed Session Item
approved — Pass
Carried 4-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, appointed Crystal Markytan as Social Services Director effective May 2, 2017. Her employment with the County of Lake will start April 17, 2017 to ensure a smooth transition with the retiring DSS Director. The motion carried by the following vote:
Clerk’s notes: The Board reconvened into Regular Session at 12:50 P.M. having taken the following action: