Board Of Supervisors — Tuesday, March 7, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Amendment No. 1 to the Agreement for Consultant Services with Stephan Betz in the amount of $11,560 for Behavioral Health Consulting Services; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On December 13, 2016, an Agreement with Stephan Betz was entered into for professional consulting services to assist the County in enhancing its coordination of Behavioral Health practices.
The consultant will also review mental health cost settlements and mental health cost reports for the past seven (7) fiscal years and provide recommendations to improve billing performance and productivity.
The original Agreement was limited to 180 hours of services which has been found to be insufficient and thus the Amendment No. 1 would increase the hours of service to 278 at $120 per hour inclusive of all contractors' expenses. Staff is seeking approval to increase the maximum compensation to $33,360 and extend the term of the existing Agreement by one month, ending June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested: $11,560.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Payable at $120 per hour for 98 additional hours with a maximum additional compensation of $11,560.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 1 to the Agreement for Consultant Services with Stephan Betz in the amount of $11,560 for Behavioral Health Consulting Services; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: March 7, 2017
SUBJECT: Approve Amendment No. 1 to the Agreement for Consultant Services with Stephan Betz in the amount of $11,560 for Behavioral Health Consulting Services; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On December 13, 2016, an Agreement with Stephan Betz was entered into for professional consulting services to assist the County in enhancing its coordination of Behavioral Health practices.
The consultant will also review mental health cost settlements and mental health cost reports for the past seven (7) fiscal years and provide recommendations to improve billing performance and productivity.
The original Agreement was limited to 180 hours of services which has been found to be insufficient and thus the Amendment No. 1 would increase the hours of service to 278 at $120 per hour inclusive of all contractors' expenses. Staff is seeking approval to increase the maximum compensation to $33,360 and extend the term of the existing Agreement by one month, ending June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested: $11,560.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Payable at $120 per hour for 98 additional hours with a maximum additional compensation of $11,560.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 1 to the Agreement for Consultant Services with Stephan Betz in the amount of $11,560 for Behavioral Health Consulting Services; and authorize the Chair to sign.
7.2Authorize Destruction of Documents in the Auditor-Controller/County Clerk Office, Pursuant to Government Code Section 26202 and 26205.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Government Code sections 26202 and 26205 provide that the Board may authorize the destruction or disposition of any record, paper or document which is no more than two years old.
The Accounting Standards and Procedures for Counties provided by the State Controller's Office (SCO) includes appendix D for record retention. The suggested retention period is provided by the County Accounting Standards and Procedures Committee. The appendix is limited to record retention codes impacting the Auditor-Controller and Treasurer-Tax Collector Offices.
We respectfully request authorization to destroy specific attached records as recommended by the State Controller's Accounting Standards and Procedures for Counties.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval to destroy specific attached documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller/County Clerk
DATE: February 15, 2017
SUBJECT: Authorization for Destruction of Documents
EXECUTIVE SUMMARY:
Government Code sections 26202 and 26205 provide that the Board may authorize the destruction or disposition of any record, paper or document which is no more than two years old.
The Accounting Standards and Procedures for Counties provided by the State Controller's Office (SCO) includes appendix D for record retention. The suggested retention period is provided by the County Accounting Standards and Procedures Committee. The appendix is limited to record retention codes impacting the Auditor-Controller and Treasurer-Tax Collector Offices.
We respectfully request authorization to destroy specific attached records as recommended by the State Controller's Accounting Standards and Procedures for Counties.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval to destroy specific attached documents.
7.3Approve Waiver of the 900-hour Extra Help Limitation for Extra Help Victim Advocate, Karen Abrams
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Karen Abrams has been with the Victim Witness Division of the District Attorney's Office since April 2016. She has provided Extra Help assistance in general duties as well as basic advocacy duties at the Victim Witness office. The office has been appreciative of this assistance, especially while the office has been under-staffed. We expect Mrs. Abrams to work no more than 1,175 hours during the fiscal year 2016-17.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
Approval of this waiver would maintain the current staffing levels and services provided to the public.
..Recommended Action
RECOMMENDED ACTION:
Approve waiver of the 900-hour Extra Help limitation for Extra Help Victim Advocate, Karen Abrams
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: February 22, 2017
SUBJECT: Approve waiver of the 900-hour Extra Help limitation for Extra Help Victim Advocate, Karen Abrams
EXECUTIVE SUMMARY:
Karen Abrams has been with the Victim Witness Division of the District Attorney's Office since April 2016. She has provided Extra Help assistance in general duties as well as basic advocacy duties at the Victim Witness office. The office has been appreciative of this assistance, especially while the office has been under-staffed. We expect Mrs. Abrams to work no more than 1,175 hours during the fiscal year 2016-17.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
Approval of this waiver would maintain the current staffing levels and services provided to the public.
..Recommended Action
RECOMMENDED ACTION:
Approve waiver of the 900-hour Extra Help limitation for Extra Help Victim Advocate, Karen Abrams
7.4Approve Resolution for Mendocino-Lake Community College District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
Action Item
passed on consent
Staff memo
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Mendocino-Lake Community College District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the College District must follow the process set forth in Elections Code Section 10404.7.
Mendocino-Lake Community College District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.7 by submitting their Resolution No. 12-16-01 titled "A Resolution of the Governing Board of the Mendocino-Lake Community College District approving the rescheduling of the Governing Board Member Elections from Odd-Numbered years to Even-Numbered years, in Accordance with Elections Code �1302 and Senate Bill 415 (2015-2016 Regular Session), and Requesting the Approval of the County of Mendocino and the County of Lake to Consolidate the Same with the Statewide General Election Pursuant to Elections Code �10405.7", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all community college districts located within the County of Lake of receipt of the Mendocino-Lake Community College District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each College District President as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.7(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Mendocino-Lake Community College District's Resolution No. 12-16-01 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the College District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the College District's election from odd-year to even-year elections. Elections Code Section 10404.7(d)(1) requires your Board to approve Mendocino-Lake Community College District's resolution requesting consoli-dation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the College District's request.
Attachments
Lake County Superintendent of Schools Memo;
Mendocino-Lake Community College District's Resolution
No. 12-16-01; Sample Letter to College District President
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Mendocino-Lake Community College District's resolution changing the College District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Mendocino-Lake Community College District.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: March 7, 2017
SUBJECT: Approve Resolution for Mendocino-Lake Community College District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
EXECUTIVE SUMMARY:
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Mendocino-Lake Community College District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the College District must follow the process set forth in Elections Code Section 10404.7.
Mendocino-Lake Community College District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.7 by submitting their Resolution No. 12-16-01 titled "A Resolution of the Governing Board of the Mendocino-Lake Community College District approving the rescheduling of the Governing Board Member Elections from Odd-Numbered years to Even-Numbered years, in Accordance with Elections Code �1302 and Senate Bill 415 (2015-2016 Regular Session), and Requesting the Approval of the County of Mendocino and the County of Lake to Consolidate the Same with the Statewide General Election Pursuant to Elections Code �10405.7", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all community college districts located within the County of Lake of receipt of the Mendocino-Lake Community College District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each College District President as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.7(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Mendocino-Lake Community College District's Resolution No. 12-16-01 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the College District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the College District's election from odd-year to even-year elections. Elections Code Section 10404.7(d)(1) requires your Board to approve Mendocino-Lake Community College District's resolution requesting consoli-dation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the College District's request.
Attachments: Lake County Superintendent of Schools Memo;
Mendocino-Lake Community College District's Resolution
No. 12-16-01; Sample Letter to College District President
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Mendocino-Lake Community College District's resolution changing the College District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Mendocino-Lake Community College District.
7.5Approve Resolution for Lake County Board of Education's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
Action Item
passed on consent
Staff memo
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Lake County Board of Education elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the Board of Education must follow the process set forth in Elections Code Section 10404.5.
Lake County Board of Education's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 1617-05 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts located within the County of Lake of receipt of the Lake County Board of Education's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Lake County Board of Education's Resolution No. 1617-05 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the Board of Education's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the Board of Education's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Lake County Board of Education's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the Board of Education's request.
Attachments
Lake County Superintendent of Schools Memo;
Lake County Board of Education's Resolution No. 1617-05;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Lake County Board of Education's resolution changing the Board of Education's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Lake County Board of Education.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: March 7, 2017
SUBJECT: Approve Resolution for Lake County Board of Education's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
EXECUTIVE SUMMARY:
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Lake County Board of Education elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the Board of Education must follow the process set forth in Elections Code Section 10404.5.
Lake County Board of Education's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 1617-05 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts located within the County of Lake of receipt of the Lake County Board of Education's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Lake County Board of Education's Resolution No. 1617-05 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the Board of Education's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the Board of Education's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Lake County Board of Education's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the Board of Education's request.
Attachments: Lake County Superintendent of Schools Memo;
Lake County Board of Education's Resolution No. 1617-05;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Lake County Board of Education's resolution changing the Board of Education's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Lake County Board of Education.
7.6Approve Resolution for Upper Lake School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
Action Item
passed on consent
Staff memo
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Upper Lake Unified School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Upper Lake Unified School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 12-16-02 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Upper Lake Unified School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Upper Lake Unified School District's Resolution No. 12-16-02 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Upper Lake Unified School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments
Lake County Superintendent of Schools Memo;
Upper Lake Unified School District's Resolution No. 12-16-02;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Upper Lake Unified School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Upper Lake Unified School District.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: March 7, 2017
SUBJECT: Approve Resolution for Upper Lake Unified School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
EXECUTIVE SUMMARY:
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Upper Lake Unified School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Upper Lake Unified School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 12-16-02 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Upper Lake Unified School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Upper Lake Unified School District's Resolution No. 12-16-02 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Upper Lake Unified School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments: Lake County Superintendent of Schools Memo;
Upper Lake Unified School District's Resolution No. 12-16-02;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Upper Lake Unified School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Upper Lake Unified School District.
7.7Approve Resolution for Lakeport Unified School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
Action Item
passed on consent
Staff memo
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Lakeport Unified School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Lakeport Unified School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 12-16-02 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Lakeport Unified School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Lakeport Unified School District's Resolution No. 12-16-02 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Lakeport Unified School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments
Lake County Superintendent of Schools Memo;
Lakeport Unified School District's Resolution No. 12-16-02;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Lakeport Unified School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Lakeport Unified School District.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: March 7, 2017
SUBJECT: Approve Resolution for Lakeport Unified School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
EXECUTIVE SUMMARY:
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Lakeport Unified School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Lakeport Unified School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 12-16-02 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Lakeport Unified School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Lakeport Unified School District's Resolution No. 12-16-02 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Lakeport Unified School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments: Lake County Superintendent of Schools Memo;
Lakeport Unified School District's Resolution No. 12-16-02;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Lakeport Unified School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Lakeport Unified School District.
7.8Approve Resolution for Kelseyville Unified School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
Action Item
passed on consent
Staff memo
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Kelseyville Unified School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Kelseyville Unified School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 16/17-19 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Kelseyville Unified School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Kelseyville Unified School District's Resolution No. 16/17-19 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Kelseyville Unified School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments
Lake County Superintendent of Schools Memo;
Kelseyville Unified School District's Resolution No. 16/17-19;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Kelseyville Unified School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Kelseyville Unified School District.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: March 7, 2017
SUBJECT: Approve Resolution for Kelseyville Unified School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
EXECUTIVE SUMMARY:
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Kelseyville Unified School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Kelseyville Unified School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 16/17-19 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Kelseyville Unified School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Kelseyville Unified School District's Resolution No. 16/17-19 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Kelseyville Unified School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments: Lake County Superintendent of Schools Memo;
Kelseyville Unified School District's Resolution No. 16/17-19;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Kelseyville Unified School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Kelseyville Unified School District.
7.9Approve Resolution for Lucerne Elementary School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
Action Item
passed on consent
Staff memo
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Lucerne Elementary School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Lucerne Elementary School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 6 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Lucerne Elementary School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Lucerne Elementary School District's Resolution No. 6 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Lucerne Elementary School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments
Lake County Superintendent of Schools Memo;
Lucerne Elementary School District's Resolution No. 6;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Lucerne Elementary School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Lucerne Elementary School District.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: March 7, 2017
SUBJECT: Approve Resolution for Lucerne Elementary School District's request to change their election cycle for their Board of Directors in November of odd-numbered years to even-numbered years, and direct staff to send proper notification to all districts within Lake County.
EXECUTIVE SUMMARY:
On September 1, 2015, Governor Jerry Brown signed SB 415 into law; adding Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code known as the "California Voter Participation Rights Act". The new law requires districts with regularly scheduled odd-year elections which have experienced "significant decrease in voter turnout" in the last regularly scheduled election to adopt a plan to transition to even-numbered year general elections no later than January 1, 2018. Significant decrease in voter turnout is described as voter turnout at least 25% less than the average turnout of previous four statewide general elections.
The County of Lake's average turnout for the previous four statewide general elections (2016, 2014, 2012, and 2010) is 65%; in comparison, the turnout for the regularly scheduled 2015 election for the school and special districts that went to election was 23%, the difference in turnout is 42%. Voter turnout for odd year elections in comparison to even year elections consistently yields a difference greater than 25%. It is my understanding that all of school and special districts within Lake County will be required to adopt a resolution to initiate the transition to even-numbered year board elections, no later than January 1, 2018.
Currently, the Lucerne Elementary School District elects their board of trustees in November of odd-numbered years and in order to change from odd-numbered years to even-numbered years, the governing board of the School District must follow the process set forth in Elections Code Section 10404.5.
Lucerne Elementary School District's Board of Trustees has completed the first (1st) step of Elections Code Section 10404.5 by submitting their Resolution No. 6 titled "Change of Election Day of the Governing Board and Requesting the Board of Supervisors for the County of Lake to Authorize Consolidation with the November Election During Even-Numbered Years", to your Board. Your Board has sixty (60) days from today to either approve or deny the consolidation request; no later than May 2, 2017.
The second (2nd) step will be for Board staff to notify all of the school districts and the County Board of Education located within the County of Lake of receipt of the Lucerne Elementary School District's resolution and to ask for input from each district on the effect of consolidation. The Elections Code does not specify the method of notification so I would recommend that a letter should be mailed to each District Superintendent as well as posting on the Board's webpage. The Registrar of Voters office will provide the Board office will the district information and I have also included a sample letter for use by the Assistant Clerk to the Board.
Elections Code Section 10404.5(d)(2) requires public notices of the proceedings before your Board pursuant to Section 25151 of the Government Code in which the Lucerne Elementary School District's Resolution No. 6 is to be considered for adoption. Prior to the adoption of a resolution to either approve or deny the School District's consolidation request, your Board may request the Registrar of Voters to submit a Cost-Effectiveness Report on changing the School District's election from odd-year to even-year elections. Elections Code Section 10404.5(d)(1) requires your Board to approve Lucerne Elementary School District's resolution requesting consolidation unless the County finds that the ballot style, voting equipment, or computer capacity, etc. cannot handle another district to be consolidated with the even-year election; I feel no limitations exist to deny the School District's request.
Attachments: Lake County Superintendent of Schools Memo;
Lucerne Elementary School District's Resolution No. 6;
Sample Letter to School Superintendents
..Recommended Action
RECOMMENDED ACTION:
Following your Board's approval and within 30 days after the approval of Lucerne Elementary School District's resolution changing the School District's elections from odd-year to even-year, the Registrar of Voters office is required to notify all registered voters of the districts affected by the consolidation approval by mail and at the expense of the Lucerne Elementary School District.
7.10Approve the First Amendment to Contract Between the County of Lake and Lake County Office of Education for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
Report
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Department of Social Services (LCDSS) began contracting with the Lake County Office of Education (LCOE) for the provision of DR services on October 1, 2007 with your Board's approval. The most recent contract expired on December 31, 2016, and, by agreement with LCDSS, LCOE has continued providing services to Lake County families.
The term of the contract pursuant to this Amendment is January 1, 2016 through June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years): $70,000.00
FISCAL IMPACT (Narrative):
Because the term was expanded from one year to one and a half years, the total compensation increased accordingly. The amount per fiscal year of $70,000 remains the same. It is paid by LCDSS Child Welfare Services funds, supplemented by some of the annual Promoting Safe and Stable Families (PSSF) funds. The State Budget allocation for PSSF applied to this DR program is approximately $16,000.00 per fiscal year. There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the First Amendment to Contract Between the County of Lake and Lake County Office of Education for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: March 7, 2017
SUBJECT: Approve the First Amendment to Contract Between the County of Lake and Lake County Office of Education for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The Lake County Department of Social Services (LCDSS) began contracting with the Lake County Office of Education (LCOE) for the provision of DR services on October 1, 2007 with your Board's approval. The most recent contract expired on December 31, 2016, and, by agreement with LCDSS, LCOE has continued providing services to Lake County families.
The term of the contract pursuant to this Amendment is January 1, 2016 through June 30, 2017.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $70,000.00 per fiscal year
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years): $70,000.00
FISCAL IMPACT (Narrative):
Because the term was expanded from one year to one and a half years, the total compensation increased accordingly. The amount per fiscal year of $70,000 remains the same. It is paid by LCDSS Child Welfare Services funds, supplemented by some of the annual Promoting Safe and Stable Families (PSSF) funds. The State Budget allocation for PSSF applied to this DR program is approximately $16,000.00 per fiscal year. There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the First Amendment to Contract Between the County of Lake and Lake County Office of Education for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
7.11Approve the First Amendment to Contract Between the County of Lake and Lake Family Resource Center for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
Report
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Department of Social Services (LCDSS) began contracting with the Lake Family Resource Center (LFRC) for the provision of DR services on October 1, 2007 with your Board's approval. The most recent contract with LFRC expired on December 31, 2016, and, by agreement with LCDSS, LFRC has continued providing services to Lake County families.
The term of the contract pursuant to this Amendment is January 1, 2016 through June 30, 2017.
FISCAL IMPACT: __ None _X Budgeted __Non-Budgeted
Amount Budgeted: $35,000.00 (1/2 fiscal year) + $70,000.00 (full fiscal year)
Additional Requested: 0
Annual Cost (if planned for future years): $70,000.00
FISCAL IMPACT (Narrative):
Because the term was expanded from one year to one and a half years, the total compensation increased accordingly. The amount per fiscal year of $70,000 remains the same. It is paid by LCDSS Child Welfare Services funds, supplemented by some of the annual Promoting Safe and Stable Families (PSSF) funds. The State Budget allocation for PSSF applied to this DR program is approximately $16,000.00 per fiscal year. There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the First Amendment to Contract Between the County of Lake and Lake Family Resource Center for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Kathy Maes, Social Services Director
DATE: March 7, 2017
SUBJECT: Approve the First Amendment to Contract Between the County of Lake and Lake Family Resource Center for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The Lake County Department of Social Services (LCDSS) began contracting with the Lake Family Resource Center (LFRC) for the provision of DR services on October 1, 2007 with your Board's approval. The most recent contract with LFRC expired on December 31, 2016, and, by agreement with LCDSS, LFRC has continued providing services to Lake County families.
The term of the contract pursuant to this Amendment is January 1, 2016 through June 30, 2017.
FISCAL IMPACT: __ None _X Budgeted __Non-Budgeted
Estimated Cost: $70,000.00 per fiscal year
Amount Budgeted: $35,000.00 (1/2 fiscal year) + $70,000.00 (full fiscal year)
Additional Requested: 0
Annual Cost (if planned for future years): $70,000.00
FISCAL IMPACT (Narrative):
Because the term was expanded from one year to one and a half years, the total compensation increased accordingly. The amount per fiscal year of $70,000 remains the same. It is paid by LCDSS Child Welfare Services funds, supplemented by some of the annual Promoting Safe and Stable Families (PSSF) funds. The State Budget allocation for PSSF applied to this DR program is approximately $16,000.00 per fiscal year. There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the First Amendment to Contract Between the County of Lake and Lake Family Resource Center for Differential Response Services Through June 30, 2017 for the Amount of $70,000; and authorize the Chair to Sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.11. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.29:08 A.M. - Presentation of Awards to Principal Diane Johnson and Vice-Principal Joseph Madrid of Pomo Elementary School for their Heroic Assistance on December 1, 2016
Ceremonial Item
Staff memo
EXECUTIVE SUMMARY:
The District Attorney's Office and the Lake County Law Enforcement Chief's Association would like to present Principal Diane Johnson and Vice-Principal Joseph Madrid with awards for their heroic assistance on December 1, 2016 at the Pomo Elementary School, in apprehending a man who was suspected of murdering a person and shooting three others earlier that morning.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Presentation of awards to Principal Diane Johnson and Vice-Principal Joseph Madrid of Pomo Elementary School for their heroic assistance on December 1, 2016
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Members of the Lake County Board of Supervisors
FROM: Don Anderson
DATE: February 6, 2017
SUBJECT: Presentation of awards to Principal Diane Johnson and Vice-Principal Joseph Madrid of Pomo Elementary School for their heroic assistance on December 1, 2016
EXECUTIVE SUMMARY:
The District Attorney's Office and the Lake County Law Enforcement Chief's Association would like to present Principal Diane Johnson and Vice-Principal Joseph Madrid with awards for their heroic assistance on December 1, 2016 at the Pomo Elementary School, in apprehending a man who was suspected of murdering a person and shooting three others earlier that morning.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Presentation of awards to Principal Diane Johnson and Vice-Principal Joseph Madrid of Pomo Elementary School for their heroic assistance on December 1, 2016
Clerk’s notes: District Attorney Don Anderson presented the item to the Board, commending Ms. Johnson and Mr. Madrid for their heroic efforts on Dec.1, 2016 at Pomo Elementary. Sheriff Martin presented an award to Ms. Johnson and Clearlake Police Chief Tim Celli presented an award to Mr. Madrid. There were many in attendance of support.
8.32:00 P.M. - (Adjourned from February 21, 2017 and Continued from January 17, 2017) - Review and Discussion of Draft Cannabis Ordinance (WORKSHOP)
Report
Staff memo
EXECUTIVE SUMMARY:
As directed by your Board, staff scheduled a special Board workshop on January 17, 2017 at 5:00 p.m. in the Board of Supervisors Chambers to review and discuss the Draft Cannabis Ordinance with Community Development staff. Not all topics were able to be discussed due to time constraints and consequently the workshop was continued to February 21, 2017 from 5:00PM - 8:00PM. Due to local storms, which caused flooding and road closures, the meeting was adjourned until March 7, 2017 at 2:00 P.M.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action - informational workshop discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 7, 2017
SUBJECT: 2:00 P.M. - (Adjourned from February 21, 2017 and Continued from January 17, 2017) Board Workshop to Review the Draft Cannabis Ordinance
EXECUTIVE SUMMARY:
As directed by your Board, staff scheduled a special Board workshop on January 17, 2017 at 5:00 p.m. in the Board of Supervisors Chambers to review and discuss the Draft Cannabis Ordinance with Community Development staff. Not all topics were able to be discussed due to time constraints and consequently the workshop was continued to February 21, 2017 from 5:00PM - 8:00PM. Due to local storms, which caused flooding and road closures, the meeting was adjourned until March 7, 2017 at 2:00 P.M.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action - informational workshop discussion only.
This item was continued to March 21, 2017 at 1:00 p.m.
Clerk’s notes: Community Development Director Robert Massarelli presented the item to the Board. Assistant Planner Mireya Turner was also present.
Chair Smith asked if anyone present wished to speak and the following people spoke: Galiano Tiraniani, Broc Zoller, Steve Hajik, Aaron Harris, Michael Woods, Michael Green, Sheriff Martin, Richard Durhan, Craig Schell, Mike Kitchell, Richard Knoll, Brenna Sullivan, Keith Brandt, Russell (no last name given), Rick Barber, Pat Scully, Lance Williams, Bobby Dutcher, Barry Fullman, Mary Benson, Rob Salvador and Ron Green.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1a) Consideration of Resolution Amending Resolution No. 2016-144 to Amend the FY 2016-17 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and b) Consideration of Resolution Establishing New Classifications and Amending Resolution 2016-145 to Amend the Position Allocations for FY 2016-17 to Conform to the Mid-year Budget Adjustments.
Resolution
Staff memo
EXECUTIVE SUMMARY: At staff's request, departments have reviewed revenues and expenditures through December 2016 and submitted requested budget adjustments. The attached MID-YEAR BUDGET HIGHLIGHTS provides an overview of the requested adjustments, which are minimal despite the financial challenges we are facing due to continuing disasters.
The mid-year budget resolution makes necessary adjustments to selected budget units to continue to funding County operations through the remainder of the fiscal year. The attached narrative report provides an overview and summary of the significant issues in the County's FY 2015-16 Budget at the mid-year point, as well as describing the details of the requested budget adjustments.
County department heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I greatly appreciate the assistance of the department heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See attachments
STAFFING IMPACT (if applicable): See attachments
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the following attached resolutions:
1. Consideration of Resolution Amending Resolution No. 2016-144 to Amend the FY 2016-17 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations.
2. Consideration of Resolution Amending Resolution 2016-145 to Amend the Position Allocations for FY 2016-17 to Conform to the Mid-year Budget Adjustments
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol Huchingson, County Administrative Officer
DATE: March 7, 2017
SUBJECT: a) Consideration of Resolution Amending Resolution No. 2016-144 to Amend the FY 2016-17 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and b) Consideration of Resolution Establishing New Classifications and Amending Resolution 2016-145 to Amend the Position Allocations for FY 2016-17 to Conform to the Mid-year Budget Adjustments.
EXECUTIVE SUMMARY: At staff's request, departments have reviewed revenues and expenditures through December 2016 and submitted requested budget adjustments. The attached MID-YEAR BUDGET HIGHLIGHTS provides an overview of the requested adjustments, which are minimal despite the financial challenges we are facing due to continuing disasters.
The mid-year budget resolution makes necessary adjustments to selected budget units to continue to funding County operations through the remainder of the fiscal year. The attached narrative report provides an overview and summary of the significant issues in the County's FY 2015-16 Budget at the mid-year point, as well as describing the details of the requested budget adjustments.
County department heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I greatly appreciate the assistance of the department heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See attachments
STAFFING IMPACT (if applicable): See attachments
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the following attached resolutions:
1. Consideration of Resolution Amending Resolution No. 2016-144 to Amend the FY 2016-17 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations.
2. Consideration of Resolution Amending Resolution 2016-145 to Amend the Position Allocations for FY 2016-17 to Conform to the Mid-year Budget Adjustments
Attachments
(a) Supervisor Steele offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(b) Supervisor Steele offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Chief Deputy CAO Jeff Rein presented the item to the Board. Public Services Director Lars Ewing addressed the parking lot pavement project. Chair Smith would like the Solid Waste Task Force to meet, followed by an indepth discussion with the Board regarding an agreement for Davis Street road maintenance.
Chair Smith asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
9.2Consideration of Approval of the Agreement Between the County of Lake and Community Development Services for Preparation of a Comprehensive Community Development Block Grant Fire Recovery Funding Implementation Strategic Plan and Related Activities; and authorize the County Administrative Officer to sign.
Agreement
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On December 20, 2016, your Board approved a second amendment to CDBG contract #12-CDBG-8395, increasing General Administration by $10,000 and decreasing a Planning and Technical Assistance (PTA) Study by $10,000. You also approved the transfer of the remaining $40,000 in PTA funds from a Lampson Field Industrial Park Development Plan to a Cohesive CDBG Fire Recovery Funding Implementation Strategy Plan.
These changes in our grant were made to hire a consultant to assist the County in planning and applying for funds made available by a special Disaster Recovery Notice of Funding Availability (NOFA) for the Federally Declared September 2015 Butte and Valley Wildfires issued August 30, 2016 by the Community Development Block Grant (CDBG) Program. The County of Lake was allocated the sum of $7,592,000, based on the number of destroyed single-family homes in our county. All funding applications must be submitted within one year of the NOFA release, or no later than September 1, 2017, and there must be a direct link between the fires and the requested activity.
On January 6, 2017, an RFP was released to select a consultant to Prepare Grant Applications and a Comprehensive Strategic Plan for Selecting and Funding Priority Projects Using CDBG 2016 Valley Wildfire Disaster Recovery Funding. Proposals were due January 27, 2017, and only one proposal was received. On February 6, 2017, a request was sent to CDBG staff for approval to award a contract to Community Development Services (CDS).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funded by Budget Unit #1796
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Agreement Between the County of Lake and Community Development Services for Preparation of a Comprehensive Community Development Block Grant Fire Recovery Funding Implementation Strategic Plan And Related Activities, authorizing the County Administrative Officer to sign the agreement once CDBG staff has approved the sole source request to enter into an agreement with Community Development Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE March 7, 2017
SUBJECT: Consideration of Approval of the Agreement Between the County of Lake and Community Development Services for Preparation of a Comprehensive Community Development Block Grant Fire Recovery Funding Implementation Strategic Plan And Related Activities
EXECUTIVE SUMMARY:
On December 20, 2016, your Board approved a second amendment to CDBG contract #12-CDBG-8395, increasing General Administration by $10,000 and decreasing a Planning and Technical Assistance (PTA) Study by $10,000. You also approved the transfer of the remaining $40,000 in PTA funds from a Lampson Field Industrial Park Development Plan to a Cohesive CDBG Fire Recovery Funding Implementation Strategy Plan.
These changes in our grant were made to hire a consultant to assist the County in planning and applying for funds made available by a special Disaster Recovery Notice of Funding Availability (NOFA) for the Federally Declared September 2015 Butte and Valley Wildfires issued August 30, 2016 by the Community Development Block Grant (CDBG) Program. The County of Lake was allocated the sum of $7,592,000, based on the number of destroyed single-family homes in our county. All funding applications must be submitted within one year of the NOFA release, or no later than September 1, 2017, and there must be a direct link between the fires and the requested activity.
On January 6, 2017, an RFP was released to select a consultant to Prepare Grant Applications and a Comprehensive Strategic Plan for Selecting and Funding Priority Projects Using CDBG 2016 Valley Wildfire Disaster Recovery Funding. Proposals were due January 27, 2017, and only one proposal was received. On February 6, 2017, a request was sent to CDBG staff for approval to award a contract to Community Development Services (CDS).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funded by Budget Unit #1796
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Agreement Between the County of Lake and Community Development Services for Preparation of a Comprehensive Community Development Block Grant Fire Recovery Funding Implementation Strategic Plan And Related Activities, authorizing the County Administrative Officer to sign the agreement once CDBG staff has approved the sole source request to enter into an agreement with Community Development Services.
On motion of Supervisor Simon, and by vote of the Board, approved the Agreement Between the County of Lake and Community Development Services for Preparation of a Comprehensive Community Development Block Grant Fire Recovery Funding Implementation Strategic Plan and Related Activities and authorized the County Administrative Officer to sign. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of the Assessor-Recorder and Treasurer-Tax Collector's Request to Temporarily Modify Front Counter Hours of Operation
Action Item
Staff memo
EXECUTIVE SUMMARY:
The challenges facing the Assessor's and Treasure-Tax Collector's offices continue and will continue for the foreseeable future. We have had a difficult time recruiting and retaining employees. The Assessor's Office has recently received notice of a resignation of an appraiser and has been notified that we will lose another appraiser this summer. The Treasurer - Tax Collector's Office has the possibility of two retirements within the next year.
With constant turnover, the offices have come close to maxing out the production that can be achieved with the current staff. In order to remedy this issue in the short term, we are formally requesting the ability to change the hours of the Public Assessor/Recorder's and Treasurer - Tax Collector's Offices to Monday through Friday 9 AM to 12 PM and 1PM to 4PM of every week for the foreseeable future. This will help us attempt to get ahead of the learning curve as new employees are hired and deal with the current workload demands of the office. We will tell you personally that we do not like requesting reduced time to answer the citizen's concerns and questions regarding their property tax values and collection but we feel that there are not many other choices. The hope is to be able to reverse this request as soon as possible but we cannot at this time provide a timeline of the outlook on when this request might be reversed.
As background for the Assessor's office, the challenges facing the office have not changed, even with the progress the office has made in the last two plus years. The long term challenge will be to increase the experience of the staff to complete the requirements of the office. The ratio of overall parcels to staff, statewide is approximately 2,500 parcels per headcount, while our office currently has greater than 3,500 parcels per headcount. This ratio illustrates the reason the office has struggled, even with our improvements, to make headway on any additional backlog. To further provide a reference, our appraiser staff has become one of the youngest appraisal staff in the state, based on experience. We will continue to experience the same challenges as long as our requirements from the state remain and our local capacity is challenged. Lastly, to give additional background, an appraiser is required to have a four year degree or four years working within the office as an appraiser aide. An appraiser aide cannot produce volume that will help our current parcel workload. An appraiser, starting at an Appraiser I, needs at least five years to be able to produce approximately 1,300 parcels per year. The office works approximately 23,000 parcels of the approximately 65,000 parcels in the County of Lake annually. Completing our yearly workload, with the current experience in our office and staffing level, is mathematically impossible.
Also, as background for the Treasurer - Tax Collector's Office, the average experience level of the office is approximately three years, which is also very young to comparable offices across the state. Much like the Assessor's Office, the knowledge is organic and has to be learned over many years in the office. There are not candidates available that are willing to relocate and outside experience helps but does not apply to the skillset needed to function. Our struggle to finish core work is illustrated by the struggle we have had trying to get a tax sale completed. Allowing the change in office hours would allow our office to better meet our many collection responsibilities for Transient Occupancy Tax, Unsecured Property Tax, and Delinquent Secured Tax. The inability to meet this collection responsibility has a direct impact affecting the cash available for the County of Lake to operate.
We realize that the budgetary constraint the county is facing is very challenging, yet approximately 55% of the general fund is funded by property tax and collection of the same. It is crucial to have a competent Assessor's and Treasurer - Tax Collector's offices with capacity to accomplish the yearly parcel work load, in order to have a financially viable county.
Thank you for your consideration to our request.
FISCAL IMPACT: _X__ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve request to Temporarily Modify Front Office Hours of Operation
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
Barbara Ringen, Treasurer-Tax Collector
DATE: March 7, 2017
SUBJECT: Request to Temporarily Modify Front Office Hours of Operation
EXECUTIVE SUMMARY:
The challenges facing the Assessor's and Treasure-Tax Collector's offices continue and will continue for the foreseeable future. We have had a difficult time recruiting and retaining employees. The Assessor's Office has recently received notice of a resignation of an appraiser and has been notified that we will lose another appraiser this summer. The Treasurer - Tax Collector's Office has the possibility of two retirements within the next year.
With constant turnover, the offices have come close to maxing out the production that can be achieved with the current staff. In order to remedy this issue in the short term, we are formally requesting the ability to change the hours of the Public Assessor/Recorder's and Treasurer - Tax Collector's Offices to Monday through Friday 9 AM to 12 PM and 1PM to 4PM of every week for the foreseeable future. This will help us attempt to get ahead of the learning curve as new employees are hired and deal with the current workload demands of the office. We will tell you personally that we do not like requesting reduced time to answer the citizen's concerns and questions regarding their property tax values and collection but we feel that there are not many other choices. The hope is to be able to reverse this request as soon as possible but we cannot at this time provide a timeline of the outlook on when this request might be reversed.
As background for the Assessor's office, the challenges facing the office have not changed, even with the progress the office has made in the last two plus years. The long term challenge will be to increase the experience of the staff to complete the requirements of the office. The ratio of overall parcels to staff, statewide is approximately 2,500 parcels per headcount, while our office currently has greater than 3,500 parcels per headcount. This ratio illustrates the reason the office has struggled, even with our improvements, to make headway on any additional backlog. To further provide a reference, our appraiser staff has become one of the youngest appraisal staff in the state, based on experience. We will continue to experience the same challenges as long as our requirements from the state remain and our local capacity is challenged. Lastly, to give additional background, an appraiser is required to have a four year degree or four years working within the office as an appraiser aide. An appraiser aide cannot produce volume that will help our current parcel workload. An appraiser, starting at an Appraiser I, needs at least five years to be able to produce approximately 1,300 parcels per year. The office works approximately 23,000 parcels of the approximately 65,000 parcels in the County of Lake annually. Completing our yearly workload, with the current experience in our office and staffing level, is mathematically impossible.
Also, as background for the Treasurer - Tax Collector's Office, the average experience level of the office is approximately three years, which is also very young to comparable offices across the state. Much like the Assessor's Office, the knowledge is organic and has to be learned over many years in the office. There are not candidates available that are willing to relocate and outside experience helps but does not apply to the skillset needed to function. Our struggle to finish core work is illustrated by the struggle we have had trying to get a tax sale completed. Allowing the change in office hours would allow our office to better meet our many collection responsibilities for Transient Occupancy Tax, Unsecured Property Tax, and Delinquent Secured Tax. The inability to meet this collection responsibility has a direct impact affecting the cash available for the County of Lake to operate.
We realize that the budgetary constraint the county is facing is very challenging, yet approximately 55% of the general fund is funded by property tax and collection of the same. It is crucial to have a competent Assessor's and Treasurer - Tax Collector's offices with capacity to accomplish the yearly parcel work load, in order to have a financially viable county.
Thank you for your consideration to our request.
FISCAL IMPACT: _X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve request to Temporarily Modify Front Office Hours of Operation
This item was carried over to March 14, 2017.
9.4Consideration of Agreement for Legal Services between Lake County and Ewing and Associates for Sheriff Martin in the amount not to exceed $30,000; and authorize the Chair to sign
Agreement
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The agreement may be approved by motion with authorization for the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: March 7, 2017
SUBJECT: Consideration of Agreement for Legal Services between Lake County and Ewing and Associates for Sheriff Martin in the amount not to exceed $30,000; and authorize the Chair to sign
EXECUTIVE SUMMARY:
Attached hereto is the agreement by and between the County of Lake and the law firm of Ewing & Associates for legal services for Sheriff Martin in the matter of the Lake County Correctional Officers' Association v. County of Lake, et al.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $30,000.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The agreement may be approved by motion with authorization for the Chair to sign.
On motion of Supervisor Brown, and by vote of the Board, approved the Agreement for Legal Services between the County of Lake and Ewing and Associates for Sheriff Martin in the amount not to exceed $30,000. The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Sheriff Martin was also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Proposed Findings of Fact and Decision in the Appeal of Verizon Wireless (AB 16-01)
Action Item
approved
Carried 4-1 — moved by Steele
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-1 — moved by Simon
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on January 24, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision to grant the appeal.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to grant the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: March 7, 2017
SUBJECT: Proposed Findings of Fact and Decision in the Appeal of Verizon Wireless (AB 16-01)
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on January 24, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision to grant the appeal.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to grant the appeal.
On motion of Supervisors Steele, and by vote of the Board, approved the Findings of Fact and authorized the Chair to Sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nay: Supervisor Brown
On motion of Supervisor Simon, and by vote of the Board, granted the appeal. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nay: Supervisor Brown
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6Consideration of County Librarian Request to Close All Library Branches for Staff Training
Report
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
I would like to respectfully request the approval of your board to close all four branches of the Lake County Library to the public on Saturday, April 29th, 2017 for the purpose of staff training.
The circulation staff at the Lake County Library currently consists of 5 full-time permanent staff members, 2 quarter-time permanent staff members, and 4 part-time extra help staff spread across four locations. Due to the number of staff required to serve the public at service desks in four locations it wouldn't be possible to offer training for the majority of staff and remain open to the public.
This all day training would consist of covering recent changes to library policies and procedures, training on assisting the public with library resources such as the download of digital materials, planning for our upcoming Summer Reading Program and other public programs, and customer service training.
In addition, many staff members have never met each other in person. In accordance with County Policy library employees would also engage in employee appreciation and team building activities during this one day training to build camaraderie and improve morale.
The day of Saturday, April 29th was chosen because there are no County holidays in April that otherwise close the libraries to the public. The library is normally open Tuesday through Saturday, but when a county holiday falls on a Monday the library is closed the Saturday before the holiday. This means that the public is aware that the library is sometimes closed on a Saturday and closing for one Saturday in April would be the least disruptive to the public compared to a different day of the week.
I am confident that your approval of this one day training will allow library employees to better serve the public in the future.
Thank you for your consideration of this request.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve request to close all branches of the Lake County Library on April 29, 2017 for staff training purposes.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: March 7, 2017
SUBJECT: Consideration of County Librarian Request to Close All Library Branches for Staff Training on April 29, 2017
EXECUTIVE SUMMARY:
I would like to respectfully request the approval of your board to close all four branches of the Lake County Library to the public on Saturday, April 29th, 2017 for the purpose of staff training.
The circulation staff at the Lake County Library currently consists of 5 full-time permanent staff members, 2 quarter-time permanent staff members, and 4 part-time extra help staff spread across four locations. Due to the number of staff required to serve the public at service desks in four locations it wouldn't be possible to offer training for the majority of staff and remain open to the public.
This all day training would consist of covering recent changes to library policies and procedures, training on assisting the public with library resources such as the download of digital materials, planning for our upcoming Summer Reading Program and other public programs, and customer service training.
In addition, many staff members have never met each other in person. In accordance with County Policy library employees would also engage in employee appreciation and team building activities during this one day training to build camaraderie and improve morale.
The day of Saturday, April 29th was chosen because there are no County holidays in April that otherwise close the libraries to the public. The library is normally open Tuesday through Saturday, but when a county holiday falls on a Monday the library is closed the Saturday before the holiday. This means that the public is aware that the library is sometimes closed on a Saturday and closing for one Saturday in April would be the least disruptive to the public compared to a different day of the week.
I am confident that your approval of this one day training will allow library employees to better serve the public in the future.
Thank you for your consideration of this request.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve request to close all branches of the Lake County Library on April 29, 2017 for staff training purposes.
On motion of Supervisor Scott, and by vote of the Board, approved the closure of all four branches of the Lake County Library to the public on Saturday, April 29th, 2017 for the purpose of staff training. The motion carried by the following vote:
Clerk’s notes: County Librarian Christopher Veach presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7(Continued from February 28, 2017) Consideration and Discussion of Hoberg’s Historical Association Gate Fee Charge Account at Eastlake Landfill
Action Item
Staff memo
RECOMMENDED ACTION: Staff requests Board approval of Agreement between the County of Lake and Hoberg's Historical Association, Establishing Terms for a Gate Fee Charge Account at the Eastlake Landfill in Support of the Nuisance Abatement Cleanup of the Hoberg's Resort Site in Cobb, CA.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: March 21, 2017
SUBJECT: (Continued from February 28, 2017) Consideration and Discussion of Hoberg's Historical Association Gate Fee Charge Account at Eastlake Landfill
EXECUTIVE SUMMARY: On June 21, 2016 the Board approved terms for an Eastlake Landfill gate fee charge account with Lake County Partners, LLC, for the disposal of an anticipated 5,026 tons of waste to be generated from the Valley Fire cleanup efforts at Hoberg's Resort at 15205 State Highway 175 in Cobb. The terms approved by the Board were a payment-free and interest-free grace period of six months from the date of first waste disposal at the landfill with interest at an annual rate of 1.97% applied to the account balance following the six month grace period, and full account payment to be made no later than forty eight months following each waste disposal at the landfill. In order to secure those terms with Lake County Partners, and further ensure payment of all gate fees through a promissory note, staff prepared a draft agreement which was provided to Lake County Partners for review. Lake County Partners has since been sold to Hoberg's Historical Association (HHA), and staff has been unsuccessful negotiating a mutually amenable agreement. The agreement as proposed by the County is attached, as well as the most recent agreement as proposed by HHA with mark-ups shown. As of February 17, HHA has transported 890.72 tons of waste to the landfill amounting to an account balance of $45,533.63. HHA has not provided the requested estimate of remaining waste to be delivered to the landfill, but using their own previous estimate of "less than $200,000" equates to approximately 3,000 tons of remaining waste.
RECOMMENDED ACTION: Staff requests Board approval of Agreement between the County of Lake and Hoberg's Historical Association, Establishing Terms for a Gate Fee Charge Account at the Eastlake Landfill in Support of the Nuisance Abatement Cleanup of the Hoberg's Resort Site in Cobb, CA.
At the request of Supervisor Brown, this item was carried over to March 21, 2017.
9.8(Continued from January 24, 2017) Consideration of Agreement between the County of Lake and The California State Franchise Tax Board for FY 2017-20; and authorize the Treasurer-Tax Collector to sign.
Agreement
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
This agenda item is continued from the January 24, 2017 meeting at which time the Board requested that staff bring the item back today with additional information.
The Treasurer-Tax Collector requests authorization to use court ordered debt collection services provided by the California Franchise Tax Board through January 31, 2020 in accordance with the attached Agreement number C1600117. Staff recommends approval of the agreement and authorization for the Treasurer-Tax Collector to sign.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval of the agreement and authorization for the Treasurer-Tax Collector to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Barbara C. Ringen, Treasurer - Tax Collector
DATE: March 7, 2017.
SUBJECT: (Continued from January 24, 2017) Consideration of Agreement between the County of Lake and The California State Franchise Tax Board for FY 2017-20; and authorize the Treasurer-Tax Collector to sign.
EXECUTIVE SUMMARY:
This agenda item is continued from the January 24, 2017 meeting at which time the Board requested that staff bring the item back today with additional information.
The Treasurer-Tax Collector requests authorization to use court ordered debt collection services provided by the California Franchise Tax Board through January 31, 2020 in accordance with the attached Agreement number C1600117. Staff recommends approval of the agreement and authorization for the Treasurer-Tax Collector to sign.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval of the agreement and authorization for the Treasurer-Tax Collector to sign.
On motion of Supervisor Scott, and by vote of the Board, approved Agreement between the County of Lake and The California State Franchise Tax Board for FY 2017-20 and authorized the Treasurer-Tax Collector to sign. The motion carried by the following vote:
Clerk’s notes: Treasurer-Tax Collector Barbara Ringen and Deputy Treasurer-Tax Collector Dan Janakes presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) County Negotiators: A. Grant, S. Harry, C. Huchingson, K. Ferguson and S. Jansen; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Evaluations
Title: Registrar of Voters
Closed Session Item
10.3Public Employee Appointment pursuant to Gov. Code Section 54957(b)
(1): Appointment of Social Services Director.
Closed Session Item
10.4Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): Bond v. County of Lake, et al.
Closed Session Item
10.5Conference with Legal Counsel: Significant exposure to litigation pursuant to Government Code section 54956.9 (d)(2), (e)(2): Ken Stiritz claim of due process violations.
Closed Session Item
Chair Brown announced the Board would be on recess until the 2:00 p.m. item (8.3).
Clerk’s notes: The Board reconvened into Regular Session at 10:45 a.m. having taken no action.