Board Of Supervisors — Tuesday, June 6, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
5.1EXTRA ITEM #1 - Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9, subd. (d)(1): Lakeside Heights HOA, et al. v. County of Lake
Closed Session Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
This is to advise your Board that since the posting of the current agenda, circumstances have occurred relevant to a pending legal matter which requires your Board's immediate attention. Since the agenda for today's meeting had already been printed prior to the time of that occurrence and because a direction from this Board should be provided prior to the next meeting of June 13, 2017, it is necessary for the Board to consider this matter today as an extra item.
Based on these facts, there is a need to take immediate action on the following matter which has come to my attention and to your Board after today's agenda had been posted.
These facts authorize a Closed Session in each instance as follows:
1. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9, subd. (d)(1): Lakeside Heights HOA, et al. v. County of Lake
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: June 6, 2017
SUBJECT: NECESSITY FOR EXTRA CLOSED SESSION ITEM NOT ON THE POSTED AGENDA
EXECUTIVE SUMMARY:
This is to advise your Board that since the posting of the current agenda, circumstances have occurred relevant to a pending legal matter which requires your Board's immediate attention. Since the agenda for today's meeting had already been printed prior to the time of that occurrence and because a direction from this Board should be provided prior to the next meeting of June 13, 2017, it is necessary for the Board to consider this matter today as an extra item.
Based on these facts, there is a need to take immediate action on the following matter which has come to my attention and to your Board after today's agenda had been posted.
These facts authorize a Closed Session in each instance as follows:
1. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9, subd. (d)(1): Lakeside Heights HOA, et al. v. County of Lake
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, approved taking up the extra item for Lakeside Heights HOA in closed session. The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion on this item was closed.
6. Current Construction Projects - Contract Change Orders
6.1Consideration of Contract Change Order No. 1 for the Valley Fire Hazard Tree Mitigation Phase II Project
Agreement
approved as amended — Pass
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
On September 20, 2016, the Board of Supervisors approved the contract with Warner Enterprises, Inc. for services to mitigate fire-damaged trees that present a hazard to the general public as a result of the Valley Fire. Execution of the contract and issuance of a notice to proceed to Warner was contingent upon receipt of a debris removal deadline extension from FEMA and a formal adjustment to the FEMA project worksheet for the associated debris removal monitoring work, contingencies that have both since been met.
Subsequent to the contingent award, FEMA rescinded the environmental approval that the County had previously secured for the project. FEMA's rescission was based on the pause in operations that occurred after May 2016 when AshBritt terminated their contract with the County. Specifically, FEMA determined that this pause created a distinctly separate phase of work for which the scope of work would not be covered under the original environmental clearance that was secured using emergency procedures. As a result of that determination FEMA has since been engaged in a new evaluation of the environmental project impacts. The County expects to receive environmental clearance from FEMA, through CalOES, by mid-June; in the meantime the project is and has been on hold since September 2016.
The unanticipated project delays have resulted in increased contract costs for each bid item for Warner to complete the project. The increased contract costs are the result of a number of factors including the need to contract for traffic control since the use of the resource conservation district crew originally proposed is no longer available, loss of timber merchantability and ensuing increase in timber disposal costs, road improvements that require the use of rubber tire equipment rather than tracked equipment, and various increases in fuel, liability insurance, and workers compensation prices. To that end Warner Enterprises has submitted the attached CCO request to address those increases.
FISCAL IMPACT: __ None __Budgeted X Non-Budgeted
Amount Budgeted: $437,958
Additional Requested: $194,540
Annual Cost (if planned for future years):
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve CCO 1 and authorize the Chair to execute CCO 1 for an increase of $194,540 and a revised contract amount of $632,498.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Approval of Contract Change Order No. 1 for the Valley Fire Hazard Tree Mitigation Phase II Project
DATE: May 24, 2017
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1 for the subject project.
On September 20, 2016, the Board of Supervisors approved the contract with Warner Enterprises, Inc. for services to mitigate fire-damaged trees that present a hazard to the general public as a result of the Valley Fire. Execution of the contract and issuance of a notice to proceed to Warner was contingent upon receipt of a debris removal deadline extension from FEMA and a formal adjustment to the FEMA project worksheet for the associated debris removal monitoring work, contingencies that have both since been met.
Subsequent to the contingent award, FEMA rescinded the environmental approval that the County had previously secured for the project. FEMA's rescission was based on the pause in operations that occurred after May 2016 when AshBritt terminated their contract with the County. Specifically, FEMA determined that this pause created a distinctly separate phase of work for which the scope of work would not be covered under the original environmental clearance that was secured using emergency procedures. As a result of that determination FEMA has since been engaged in a new evaluation of the environmental project impacts. The County expects to receive environmental clearance from FEMA, through CalOES, by mid-June; in the meantime the project is and has been on hold since September 2016.
The unanticipated project delays have resulted in increased contract costs for each bid item for Warner to complete the project. The increased contract costs are the result of a number of factors including the need to contract for traffic control since the use of the resource conservation district crew originally proposed is no longer available, loss of timber merchantability and ensuing increase in timber disposal costs, road improvements that require the use of rubber tire equipment rather than tracked equipment, and various increases in fuel, liability insurance, and workers compensation prices. To that end Warner Enterprises has submitted the attached CCO request to address those increases.
FISCAL IMPACT: __ None __Budgeted X Non-Budgeted
Estimated Cost: $632,498
Amount Budgeted: $437,958
Additional Requested: $194,540
Annual Cost (if planned for future years):
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve CCO 1 and authorize the Chair to execute CCO 1 for an increase of $194,540 and a revised contract amount of $632,498.
On motion of Supervisor Brown, and by vote of the Board, approved as amended, Contract Change Order No. 1 for the Valley Fire Hazard Tree Mitigation Phase II Project. There will be continued negotiations by staff with the contractor and a report from staff when funding reaches the original contract amount of $437,958. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Smith asked if anyone present wished to speak and the following people spoke: Joan Moss and Paul Warner. No one else wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Approve Long Distance Travel for Jena Alvarez and Holly Bray to attend the Equine Investigators Academy in Durango, Colorado
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to ask for your approval to send Animal Control Officers Jena Alvarez and Holly Bray to the Equine Investigators Academy in Durango Colorado between August 28th, 2017 and September 2nd, 2017. Each officer has been awarded a 50% discount off the normal registration fee, which includes room, board, and educational materials, a discounted value of $1,850. Our expense will be ONE tuition fee ($1850) and the flight to and from Durango, Colorado ($950), an estimated total of $2800. Due to permanent salary savings this year, we have transferred the necessary funds into the appropriate account, which will allow us to secure a flight now, rather than wait until after the new fiscal year and risk higher fees.
Code 3 Associates, a non-profit 501 C 3, is associated with the University of Colorado for accreditation and concentrates their educational efforts on training and disaster response. This organization has provided us with multiple scholarships in the past, and has become a key element of our officer training program.
We consider the training being provided an essential part to our Animal Control Officers overall training regimen. Our county is very rural and we experience a high percentage of calls for livestock, particularly horses. This intensive 50 hour course concentrates specifically on equines and their nutritional needs, Body Condition Scoring, first aid and veterinary care, foot and leg care, and many more subjects that are vital to successfully handling horses.
FISCAL IMPACT: __ None _X__Budgeted __Non-Budgeted
Estimated Cost: $2,800
Amount Budgeted: $2,800
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
It is our recommendation that the BOS approve long distance travel for Jena Alvarez and Holly Bray to attend the Equine Investigators Academy.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Director, Lake County Animal Care & Control
DATE: June 6, 2017
SUBJECT: Approve long distance travel for Jena Alvarez and Holly Bray to attend the Equine Investigators Academy in Durango, Colorado
EXECUTIVE SUMMARY:
I would like to ask for your approval to send Animal Control Officers Jena Alvarez and Holly Bray to the Equine Investigators Academy in Durango Colorado between August 28th, 2017 and September 2nd, 2017. Each officer has been awarded a 50% discount off the normal registration fee, which includes room, board, and educational materials, a discounted value of $1,850. Our expense will be ONE tuition fee ($1850) and the flight to and from Durango, Colorado ($950), an estimated total of $2800. Due to permanent salary savings this year, we have transferred the necessary funds into the appropriate account, which will allow us to secure a flight now, rather than wait until after the new fiscal year and risk higher fees.
Code 3 Associates, a non-profit 501 C 3, is associated with the University of Colorado for accreditation and concentrates their educational efforts on training and disaster response. This organization has provided us with multiple scholarships in the past, and has become a key element of our officer training program.
We consider the training being provided an essential part to our Animal Control Officers overall training regimen. Our county is very rural and we experience a high percentage of calls for livestock, particularly horses. This intensive 50 hour course concentrates specifically on equines and their nutritional needs, Body Condition Scoring, first aid and veterinary care, foot and leg care, and many more subjects that are vital to successfully handling horses.
FISCAL IMPACT: __ None _X__Budgeted __Non-Budgeted
Estimated Cost: $2,800
Amount Budgeted: $2,800
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
It is our recommendation that the BOS approve long distance travel for Jena Alvarez and Holly Bray to attend the Equine Investigators Academy.
7.2Approve the First Amendment to the Agreement between County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $14,859 and a new contract maximum of $44,859; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT (Narrative): LCBH is requesting approval of the First Amendment to the Agreement with Willow Glen Care Center for Fiscal Year 2016-17 for an increase of $14,859 for a new contract maximum of $44,859.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $14,859 and a new contract maximum of $44,859; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 6, 2017
SUBJECT: Approve the First Amendment to the Agreement between County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $14,859 and a new contract maximum of $44,859; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center.
Since utilization has increased at one or more of these facilities, Lake County Behavioral Health (LCBH) would like to increase the contract by $14,859 for a new contract maximum of $44,859.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $30,000
Increase in Contract Amount: $14,859
New Contract Amount: $44,859
FISCAL IMPACT (Narrative): LCBH is requesting approval of the First Amendment to the Agreement with Willow Glen Care Center for Fiscal Year 2016-17 for an increase of $14,859 for a new contract maximum of $44,859.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $14,859 and a new contract maximum of $44,859; and authorize the Chair to sign.
7.3Approve the Fourth Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, for an increase of $5,995.10 and a new contract maximum of $777,387.10; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached for your approval, is the Fourth Amendment to the Agreement between County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
A Lake County Medi-Cal beneficiary is placed at Crestwood Modesto and the beneficiary's insurance was changed by Social Security in error for the period of 5/1/16 through 5/3/16; therefore, the charges were denied by Medi-Cal when billed by Crestwood. Now that the insurance has been corrected, the charges are unbillable due to time limits.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $425,000.00
First Amendment: $125,000.00
Second Amendment: $195,000.00
Third Amendment: $ 29,392.00
Fourth Amendment $ 5,995.10
New Contract Amount: $777,387.10
FISCAL IMPACT (Narrative): Due to all of the above reasons, Lake County Behavioral Health (LCBH) is accepting responsibility to reimburse the Contractor for the unbillable daily IMD rate of $192.10 per day in order to maintain the positive working relationship LCBH currently has with Crestwood. Funds in the amount of $5,995.10 will be added to the contract which was $774,392 for a new contract maximum of $777,387.10.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Fourth Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, for an increase of $5,995.10 and a new contract maximum of $777,387.10; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 6, 2017
SUBJECT: Approve the Fourth Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, for an increase of $5,995.10 and a new contract maximum of $777,387.10; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached for your approval, is the Fourth Amendment to the Agreement between County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2015-16.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
A Lake County Medi-Cal beneficiary is placed at Crestwood Modesto and the beneficiary's insurance was changed by Social Security in error for the period of 5/1/16 through 5/3/16; therefore, the charges were denied by Medi-Cal when billed by Crestwood. Now that the insurance has been corrected, the charges are unbillable due to time limits.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $425,000.00
First Amendment: $125,000.00
Second Amendment: $195,000.00
Third Amendment: $ 29,392.00
Fourth Amendment $ 5,995.10
New Contract Amount: $777,387.10
FISCAL IMPACT (Narrative): Due to all of the above reasons, Lake County Behavioral Health (LCBH) is accepting responsibility to reimburse the Contractor for the unbillable daily IMD rate of $192.10 per day in order to maintain the positive working relationship LCBH currently has with Crestwood. Funds in the amount of $5,995.10 will be added to the contract which was $774,392 for a new contract maximum of $777,387.10.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Fourth Amendment to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2015-16, for an increase of $5,995.10 and a new contract maximum of $777,387.10; and authorize the Chair to sign.
7.4Approve Agreement between the County of Lake and TruePoint Solutions, LLC for On-Going Service and Support to update and modify Accela software in the amount of $43,200; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
The Community Development department contacted three consulting companies who specialize in Accela software to update and modify templates within the County system. TruePoint was the least expensive and the best in what they provide. TruePoint is a privately held software and solutions company based in the Sacramento region. They bring a level of experience designing, developing, implementing, and supporting complex government IT solutions, with over 16+ years of public sector IT experience.
TruePoint came in and evaluated our needs and gave us a cost estimate of $43,200 at a rate of $160/hour. The reason their rates are significantly lower is that Accela business model is based on the individual Best Practice Templates (BPTs); TruePoint works with the local government and modifies just a few BPTs that address a wide range of the permitting needs.
We also contacted IK Consulting in Tucson, AZ for a quote. Their rate is also $160/hour but they did not give an estimate of the total costs. In addition, they indicated that they were busy now and it would be 6 to 9 months before they could get started.
We contacted a third firm, Byrme. To date they have been unresponsive.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $43,200
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and TruePoint Solutions, LLC for On-Going Service and Support to update and modify Accela software in the amount of $43,200; and authorize the Chair to sign.
Original memo text
..Title
..Body
TO: Board of Supervisors
FROM: Robert Massarelli, AICP
DATE: June 6, 2017
SUBJECT: Approve Agreement between the County of Lake and TruePoint Solutions, LLC for On-Going Service and Support to update and modify Accela software in the amount of $43,200; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Community Development department contacted three consulting companies who specialize in Accela software to update and modify templates within the County system. TruePoint was the least expensive and the best in what they provide. TruePoint is a privately held software and solutions company based in the Sacramento region. They bring a level of experience designing, developing, implementing, and supporting complex government IT solutions, with over 16+ years of public sector IT experience.
TruePoint came in and evaluated our needs and gave us a cost estimate of $43,200 at a rate of $160/hour. The reason their rates are significantly lower is that Accela business model is based on the individual Best Practice Templates (BPTs); TruePoint works with the local government and modifies just a few BPTs that address a wide range of the permitting needs.
We also contacted IK Consulting in Tucson, AZ for a quote. Their rate is also $160/hour but they did not give an estimate of the total costs. In addition, they indicated that they were busy now and it would be 6 to 9 months before they could get started.
We contacted a third firm, Byrme. To date they have been unresponsive.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $43,200
Amount Budgeted: $43,200
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and TruePoint Solutions, LLC for On-Going Service and Support to update and modify Accela software in the amount of $43,200; and authorize the Chair to sign.
7.5Approve Regional Facility Agreement between County of Humboldt and County of Lake for Juvenile Ward Placement in their New Horizons Program for the period from June 1, 2017 through June 30, 2018, for an amount of $188.72 per day/per ward placed, not to exceed $50,000 annually; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Probation Department frequently has the need to contract with out of county facilities for the purpose of placement of juvenile wards that have unusual risk and service needs, committed by Juvenile Court order. We currently have a ward in custody that the Lake County Superior Court has directed us to seek placement for in Humboldt County's New Horizons Program.
New Horizons is an intensive in-custody Mental Health treatment program offered within the secure environment of Humboldt's Northern California Regional Facility. Treatment services include a combination of medication support, individual, group and family counseling, alcohol/drug assessment and counseling, skill development training focused on anger management, moral judgment, correction of thinking errors, social skills and victim awareness. The program includes an aftercare phase, offered to both participants and their families, and includes linkage to the Mental Health System of Care Services, out-patient counseling and/or medication support, and case management services.
Although placement of this ward in this facility is likely to be a Superior Court Order, leaving the Probation Department and County of Lake with few options, the Probation Department does support the placement and believes it to be the proper course of action.
The attached agreement has been approved as to form and signed by County Counsel, but not by the County of Humboldt. Humboldt's Chief Probation Officer, William Damiano, has authority granted by the Humboldt County Board of Supervisors to sign the agreement, however, we were informed their procedure is to sign only sign after receiving an Agreement approved and signed by the requesting County.
Please consider this memorandum as my request to have the Board of Supervisors approve the attached Agreement and authorize the Chair to sign.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: We have $87,600 in our proposed budget for Juvenile Ward Placement
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Regional Facility Agreement between County of Humboldt and County of Lake for Juvenile Ward Placement in their New Horizons Program for the period from June 1, 2017 through June 30, 2018, for an amount of $188.72 per day/per ward placed, not to exceed $50,000 annually; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Howe, Chief Probation Officer
DATE: June 6, 2017
SUBJECT: Approve Regional Facility Agreement between County of Humboldt and County of Lake for Juvenile Ward Placement in their New Horizons Program for the period from June 1, 2017 through June 30, 2018, for an amount of $188.72 per day/per ward placed, not to exceed $50,000 annually; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The Probation Department frequently has the need to contract with out of county facilities for the purpose of placement of juvenile wards that have unusual risk and service needs, committed by Juvenile Court order. We currently have a ward in custody that the Lake County Superior Court has directed us to seek placement for in Humboldt County's New Horizons Program.
New Horizons is an intensive in-custody Mental Health treatment program offered within the secure environment of Humboldt's Northern California Regional Facility. Treatment services include a combination of medication support, individual, group and family counseling, alcohol/drug assessment and counseling, skill development training focused on anger management, moral judgment, correction of thinking errors, social skills and victim awareness. The program includes an aftercare phase, offered to both participants and their families, and includes linkage to the Mental Health System of Care Services, out-patient counseling and/or medication support, and case management services.
Although placement of this ward in this facility is likely to be a Superior Court Order, leaving the Probation Department and County of Lake with few options, the Probation Department does support the placement and believes it to be the proper course of action.
The attached agreement has been approved as to form and signed by County Counsel, but not by the County of Humboldt. Humboldt's Chief Probation Officer, William Damiano, has authority granted by the Humboldt County Board of Supervisors to sign the agreement, however, we were informed their procedure is to sign only sign after receiving an Agreement approved and signed by the requesting County.
Please consider this memorandum as my request to have the Board of Supervisors approve the attached Agreement and authorize the Chair to sign.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: Not to exceed $50,000
Amount Budgeted: We have $87,600 in our proposed budget for Juvenile Ward Placement
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Regional Facility Agreement between County of Humboldt and County of Lake for Juvenile Ward Placement in their New Horizons Program for the period from June 1, 2017 through June 30, 2018, for an amount of $188.72 per day/per ward placed, not to exceed $50,000 annually; and authorize the Chair to Sign.
7.6Adopt Resolution Expressing Support for Rotary Club of Lakeport’s Konocti Challenge Bicycling Event
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Rotary Club of Lakeport will be having their annual Konocti Challenge Bicycling Event on Saturday, October 7, 2017, between the hours of 7:00 A.M. and 9:00 P.M. Their event covers County and City roadways as well as State Routes/Highways and will require a Caltrans permit. Caltrans has requested confirmation of the Board's support of this event.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution expressing support for the Rotary Club of Lakeport's Konocti Challenge Bicycling event.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 11, 2017
SUBJECT: Adopt Resolution Expressing Support for Rotary Club of Lakeport's Konocti Challenge Bicycling Event
EXECUTIVE SUMMARY: The Rotary Club of Lakeport will be having their annual Konocti Challenge Bicycling Event on Saturday, October 7, 2017, between the hours of 7:00 A.M. and 9:00 P.M. Their event covers County and City roadways as well as State Routes/Highways and will require a Caltrans permit. Caltrans has requested confirmation of the Board's support of this event.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution expressing support for the Rotary Club of Lakeport's Konocti Challenge Bicycling event.
7.7Adopt Resolution Prohibiting Parking on State Highway 20 in Lucerne
Resolution
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt the resolution to restrict parking along State Route 20 in Lucerne near the intersection of First Street.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 6, 2017
SUBJECT: Adopt Resolution Prohibiting Parking on State Highway 20 in Lucerne near the intersection of First Street.
EXECUTIVE SUMMARY: The Department of Public Works received a request from the Caltrans District 1 Safety Office to restrict parking along State Route 20 in Lucerne near the intersection of First Street. The property owner of the Lucerne Gas & Service initiated the request with Caltrans. The property owner stated that when westbound vehicles stop briefly to use the park, wheelchair bound pedestrians cannot see around them from the ADA ramp.
Caltrans Traffic Safety staff and Public Works staff conducted a review and concurs that pedestrian visibility can be obstructed if vehicles are parked within 20 feet of the intersection along the east side of State Route 20. The California Vehicle Code (CVC) 22506 allows local authorities to pass an ordinance or resolution to prohibit or restrict parking on a state highway in their respective jurisdictions.
Your concurrence with and adoption of the resolution will allow the placement of the appropriate signs and painting of the curb, which will be performed by Caltrans.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt the resolution to restrict parking along State Route 20 in Lucerne near the intersection of First Street.
7.8(a) Approve Acceptance of a Donation from the Rod and Gun Club in the amount of $4,000 for Range Classroom Improvements and (b) Adopt Resolution to Appropriate Unanticipated Revenue
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): $4,000 donation to be deposited into the Plant Acquisitions Budget 1781
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Acceptance of a Donation from the Rod and Gun Club in the amount of $4,000 for Range Classroom Improvements and (b) Adopt Resolution to Appropriate Unanticipated Revenue
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 6, 2017
SUBJECT: (a) Approve acceptance of a donation from the Rod and Gun Club in the amount of $4,000 for Range classroom improvements and (b) Adopt Resolution to Appropriate Unanticipated Revenue
EXECUTIVE SUMMARY:
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): $4,000 donation to be deposited into the Plant Acquisitions Budget 1781
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Acceptance of a Donation from the Rod and Gun Club in the amount of $4,000 for Range Classroom Improvements and (b) Adopt Resolution to Appropriate Unanticipated Revenue
7.9Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests approval of the attached agreement from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2017/18 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2017/18 Sheriff/Marijuana budget 2203. There are four originals attached to this agreement and will require a total of eight signatures.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 19,000
Amount Budgeted: 19,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue for fiscal year 2017/18 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2017/18 Sheriff/Marijuana budget 2203.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 22, 2017
SUBJECT: Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
EXECUTIVE SUMMARY: The Sheriff's Department requests approval of the attached agreement from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2017/18 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2017/18 Sheriff/Marijuana budget 2203. There are four originals attached to this agreement and will require a total of eight signatures.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 19,000
Amount Budgeted: 19,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue for fiscal year 2017/18 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2017/18 Sheriff/Marijuana budget 2203.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 16/17 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
7.10Approve the Second Amendment to Lease Agreement Between Margaret E. Lyon Survivors Trust for Office Space In Lower Lake, Extending the Term Through April 30, 2027 for an Annual Lease Rate of $297,807.84; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services has leased office space at 15975 Anderson Ranch Parkway in Lower Lake since 1997. This location houses our main Social Services branch. This second amendment extends the term for an additional ten years, terminating April 30, 2027.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $297,807.84
Amount Budgeted: $297,808.00
Additional Requested: 0
Annual Cost (if planned for future years): $297,807.84
FISCAL IMPACT (Narrative): There is no County cost associated with this lease agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Second Amendment to the Lease Agreement between Margaret E Lyon Survivor Trust for office space in Lower Lake, extending the term through April 30, 2027 for an annual lease rate of $297,807.84; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 6, 2017
SUBJECT: Approve the Second Amendment to Lease Agreement Between Margaret E. Lyon Survivors Trust for Office Space In Lower Lake, Extending the Term Through April 30, 2027 for an Annual Lease Rate Of $297,807.84; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The Department of Social Services has leased office space at 15975 Anderson Ranch Parkway in Lower Lake since 1997. This location houses our main Social Services branch. This second amendment extends the term for an additional ten years, terminating April 30, 2027.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $297,807.84
Amount Budgeted: $297,808.00
Additional Requested: 0
Annual Cost (if planned for future years): $297,807.84
FISCAL IMPACT (Narrative): There is no County cost associated with this lease agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Second Amendment to the Lease Agreement between Margaret E Lyon Survivor Trust for office space in Lower Lake, extending the term through April 30, 2027 for an annual lease rate of $297,807.84; and authorize the Chair to Sign.
7.11Approve the Addendum to Lease Agreement Between Mobile Modular for Public Restrooms at Our Lower Lake Main Office, Extending the Term Through April 30, 2019 for an Annual Lease Rate of $5,952.00; and authorize the Chair to Sign.
Agreement
passed on consent
Motion carried · 4 motions
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 2-5 — moved by Steele (recovered from the archived minutes by OCR)
Brown: nay Scot: nay Scott: aye Simo: nay Simon: nay Smith: nay Steele: aye
Brown: nay Scot: nay Scott: aye Simo: nay Simon: nay Smith: nay Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services has leased public restrooms for our Anderson Ranch Parkway office since 1998. This addendum will extend the term of the lease for two additional years, terminating April 30, 2019.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $5952.00
Amount Budgeted: $5952.00
Additional Requested: 0
Annual Cost (if planned for future years): $5,952.00
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Addendum to Lease Agreement between Mobile Modular for Public Restrooms at our Lower Lake main office, extending the term through April 30, 2019 for an annual lease rate of $5,952.00; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 6, 2017
SUBJECT: Approve the Addendum to Lease Agreement Between Mobile Modular for Public Restrooms at Our Lower Lake Main Office, Extending the Term Through April 30, 2019 for an Annual Lease Rate of $5,952.00; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The Department of Social Services has leased public restrooms for our Anderson Ranch Parkway office since 1998. This addendum will extend the term of the lease for two additional years, terminating April 30, 2019.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $5952.00
Amount Budgeted: $5952.00
Additional Requested: 0
Annual Cost (if planned for future years): $5,952.00
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Addendum to Lease Agreement between Mobile Modular for Public Restrooms at our Lower Lake main office, extending the term through April 30, 2019 for an annual lease rate of $5,952.00; and authorize the Chair to Sign.
7.12Approve Long Distance Travel for Section 8 Program Manager to Attend Housing Choice Voucher Program Management Training in Phoenix, Arizona June 27-29, 2017.
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
I am requesting Board approval to have Edgar Perez, Section 8 Program Manager, attend Housing Choice Voucher Program Management training, which will be held in Phoenix, Arizona June 27- 29, 2017. This training will address important topics such as the revision of the administrative plan, waitlist management, and SEMAP, which is HUD's annual report card of each Housing Authority.
As you are aware, Section 8 is a Federal Program and therefore training opportunities in California are difficult to come by. As we have had turnover in a key position in our Housing Unit, it is imperative that we provide the training necessary to maintain the High Performance status we have attained throughout the years.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $2,000.00
Amount Budgeted: $2,500.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this payment claim.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve long distance travel for Section 8 Program Manager to Attend Housing Choice Voucher Program Management training in Phoenix, Arizona June 27-29, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 6, 2017
SUBJECT: Approve Long Distance Travel for Section 8 Program Manager to Attend Housing Choice Voucher Program Management Training in Phoenix, Arizona June 27-29, 2017.
EXECUTIVE SUMMARY:
I am requesting Board approval to have Edgar Perez, Section 8 Program Manager, attend Housing Choice Voucher Program Management training, which will be held in Phoenix, Arizona June 27- 29, 2017. This training will address important topics such as the revision of the administrative plan, waitlist management, and SEMAP, which is HUD's annual report card of each Housing Authority.
As you are aware, Section 8 is a Federal Program and therefore training opportunities in California are difficult to come by. As we have had turnover in a key position in our Housing Unit, it is imperative that we provide the training necessary to maintain the High Performance status we have attained throughout the years.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $2,000.00
Amount Budgeted: $2,500.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this payment claim.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve long distance travel for Section 8 Program Manager to Attend Housing Choice Voucher Program Management training in Phoenix, Arizona June 27-29, 2017.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.12. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.39:16 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 6, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 6, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
On motion of Supervisor Steele, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.610:00 A.M. - Board Workshop on Disaster Training for Elected and Appointed Public Officials
Action Item
Staff memo
With fire season again approaching, and two new Board members, as well as changes in our Emergency Operations Center (EOC) disaster response team, the Sheriff/OES Director and I have worked together to schedule a special Board workshop on disaster response for both elected and appointed public officials. The workshop is scheduled for Tuesday June 6, 2017, from 10:00 a.m. to noon and from 1:00 pm to 3:00 p.m. The presenter is Dana Carey, OES Manager for Yolo County. In addition to your Board, this training will be attended by all County staff who served who comprise our EOC during local disaster.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action - informational workshop only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
Brian Martin, Sheriff/OES Director
DATE: June 6, 2017
SUBJECT: Board Workshop on Disaster Training for Elected and Appointed Public Officials
EXECUTIVE SUMMARY:
With fire season again approaching, and two new Board members, as well as changes in our Emergency Operations Center (EOC) disaster response team, the Sheriff/OES Director and I have worked together to schedule a special Board workshop on disaster response for both elected and appointed public officials. The workshop is scheduled for Tuesday June 6, 2017, from 10:00 a.m. to noon and from 1:00 pm to 3:00 p.m. The presenter is Dana Carey, OES Manager for Yolo County. In addition to your Board, this training will be attended by all County staff who served who comprise our EOC during local disaster.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action - informational workshop only.
Clerk’s notes: Office of Emergency Services Manager Dale Carnathan presented the item to the Board. Dana Carey from the Yolo Office of Emergency Services gave a PowerPoint presentation for the training session.
There was a Lunch Break from 12:10 - 1:10 p.m.
County Administrative Officer Carol Huchingson introduced the second part of the training session with the defined roles of the Board of Supervisors in a disaster. Sheriff Brian Martin discussed the roles of the Office of Emergency Services.
Ms. Carey continued with the PowerPoint presentation and followed with a Question & Answer session.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1Consideration of Acceptance of $25,000 donation from the Habematolel Pomo of Upper Lake
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
On behalf of the County of Lake, the County Administrative Office requests that your Board accept the generous donation of $25,000 from the Habematolel Pomo of Upper Lake. The tribe's tremendous gift has been made without a specific designation for use. As your Board is aware, staff recently hosted a tourism stakeholders meeting, including our tribal partners, to discuss and determine enhanced tourism and destination marketing for Lake County. Staff recommends using this donation to further those efforts.
FISCAL IMPACT (Narrative):
Funds will be deposited in General Fund Budget Unit 1892, Marketing.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board accept the Habematolel Pomo of Upper Lake's generous gift of $25,000, and advises using these funds to further marketing efforts.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 6, 2017
SUBJECT: Acceptance of $25,000 donation
EXECUTIVE SUMMARY:
On behalf of the County of Lake, the County Administrative Office requests that your Board accept the generous donation of $25,000 from the Habematolel Pomo of Upper Lake. The tribe's tremendous gift has been made without a specific designation for use. As your Board is aware, staff recently hosted a tourism stakeholders meeting, including our tribal partners, to discuss and determine enhanced tourism and destination marketing for Lake County. Staff recommends using this donation to further those efforts.
FISCAL IMPACT (Narrative):
Funds will be deposited in General Fund Budget Unit 1892, Marketing.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends your Board accept the Habematolel Pomo of Upper Lake's generous gift of $25,000, and advises using these funds to further marketing efforts.
On motion of Supervisor Steele, and by vote of the Board, approved the acceptance of a $25,000 donation from the Habematolel Pomo of Upper Lake. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.2Consideration of Proposed Findings of Fact and Decision in the Appeal of Cross Development, LLC. (AB 17-02)
Action Item
approved
Carried 4-1 — moved by Brown
Brown: aye Scott: aye Simon: nay Smith: aye Steele: aye
Brown: aye Scott: aye Simon: nay Smith: aye Steele: aye
Carried 4-1 — moved by Brown
Brown: aye Scott: aye Simon: nay Smith: aye Steele: aye
Brown: aye Scott: aye Simon: nay Smith: aye Steele: aye
Staff memo
Pursuant to your Board's statement of Intended Decision in the above matter on April 25, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's decision.
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: June 6, 2017
SUBJECT: Consideration of Proposed Findings of Fact and Decision in the Appeal of Cross Development LLC. (AB 17-02)
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on April 25, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's decision.
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
On motion of Supervisor Brown, and by vote of the Board, approved the Findings of Fact and Decision in the Appeal of Cross Development, LLC. (AB 17-02). The motion carried by the following vote:
Ayes: Supervisor Steele, Supervisor Scott, Supervisor Brown and Chair Smith
Noes: Supervisor Simon
On motion of Supervisor Brown, and by vote of the Board, denied the appeal by Cross Development, LLC. The motion carried by the following vote:
Ayes: Supervisor Steele, Supervisor Scott, Supervisor Brown and Chair Smith
Noes: Supervisor Simon
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
9.3Consideration of the Award of Bid No. SD17-03, Clearlake Oaks Intertie Control Valve Project and Approve Contract with HD Excavating; and authorize Special Districts Administrator to Issue the Notice of Award and sign Agreement.
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Special Districts has been working towards the consolidation of the Paradise Valley Water District into the Clearlake Oaks County Water District. The intertie pipeline project, funded by a DWR grant funded through Proposition 84 to provide relief from the impacts of the drought, was previously completed by O.C. Jones and was expedited by a need to have the pipeline installed prior to the Caltrans overlay project on Highway 20. Negotiations continued with CLOCWD and the engineering design was completed on the valves and piping required to physically interconnect the two water systems. On March 20, 2017 the project was let for bid. Three bids were received and publicly opened on April 25, 2017.
The bids ranged in price from $577,587.50 to $832,640.00 with the apparent low bidder being HD Excavating of Lower Lake, CA. Attached for reference is the Bid Tabulation. Staff has reviewed the bid packages submitted as well as verified the license and debarment status for the bidders. The project is to be funded primarily with the Proposition 84 grant monies with local sources accounting for a small portion of the project cost.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $577,587.50
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of the Award of Bid No. SD17-03, Clearlake Oaks Intertie Control Valve Project and Approve Contract with HD Excavating; and authorize Special Districts Administrator to Issue the Notice of Award and sign Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 6, 2017
SUBJECT: Award Bid No. SD17-03, Clearlake Oaks Intertie Control Valve Project and Approve Contract with HD Excavating; and authorize Special Districts Administrator to Issue the Notice of Award and sign Agreement.
EXECUTIVE SUMMARY:
Special Districts has been working towards the consolidation of the Paradise Valley Water District into the Clearlake Oaks County Water District. The intertie pipeline project, funded by a DWR grant funded through Proposition 84 to provide relief from the impacts of the drought, was previously completed by O.C. Jones and was expedited by a need to have the pipeline installed prior to the Caltrans overlay project on Highway 20. Negotiations continued with CLOCWD and the engineering design was completed on the valves and piping required to physically interconnect the two water systems. On March 20, 2017 the project was let for bid. Three bids were received and publicly opened on April 25, 2017.
The bids ranged in price from $577,587.50 to $832,640.00 with the apparent low bidder being HD Excavating of Lower Lake, CA. Attached for reference is the Bid Tabulation. Staff has reviewed the bid packages submitted as well as verified the license and debarment status for the bidders. The project is to be funded primarily with the Proposition 84 grant monies with local sources accounting for a small portion of the project cost.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $577,587.50
Amount Budgeted: $577,587.50
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of the Award of Bid No. SD17-03, Clearlake Oaks Intertie Control Valve Project and Approve Contract with HD Excavating; and authorize Special Districts Administrator to Issue the Notice of Award and sign Agreement.
On motion of Supervisor Steele, and by vote of the Board, approved the Award of Bid No. SD17-03, Clearlake Oaks Intertie Control Valve Project and Approve Contract with HD Excavating; and authorized Special Districts Administrator to Issue the Notice of Award and sign the Agreement.. The motion carried by the following vote:
Clerk’s notes: Special District Administrator Jan Coppinger presented the item to the Board. Deputy Administrator Scott Harter was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of a Declaration that the Conditions Requiring Spring Valley Water System, CSA #2 be Under a Mandatory Conservation Ordinance No Longer Exist and Terminate Urgency Ordinance #3011.
Action Item
approved — Pass
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Consideration of a declaration that the conditions requiring Spring Valley Water System, CSA #2 be under a mandatory conservation ordinance no longer exist and terminate Urgency Ordinance #3011.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: May 19, 2017
SUBJECT: Consideration of a Declaration that the Conditions Requiring Spring Valley Water System, CSA #2 be Under a Mandatory Conservation Ordinance No Longer Exist and Terminate Urgency Ordinance #3011.
EXECUTIVE SUMMARY:
Several years of severe drought conditions throughout the State of California caused depletion of the water tables and reservoir that supply the County Service Area #2, Spring Valley Water System. This water shortage constituted a substantial possibility of being unable to produce sufficient water for health and safety to the citizens of County Service Area #2.
To alleviate this problem, County Service Area #2, Spring Valley Water System was placed under stage three of the drought management plan on July 22, 2014. Urgency ordinance #3011 was initiated during severe drought conditions to address water shortages in said area resulting in the system being unable to meet the ordinary demands and requirements of water consumers without depleting the water supply.
In addition to the implementation of the urgency ordinance, Special Districts submitted multiple grant applications on behalf of Spring Valley Water System and a Prop-84 Emergency Drought Funding Grant was awarded from State Water Resources Control Board. This grant provided funds to replace and install approximately 13,000 lineal feet of water main pipe to address water loss minimization in the distribution system. The new distribution lines have been installed and completed. The total project cost of $1,272,000.00 was provided with 75% grant funds.
The new water line and service connections have been installed and are functioning well. The contractor is repairing the roads that were damaged during construction and when that work is complete, the project will be final.
The extreme drought condition is officially over and with the upgrades and improvement to this system; it is no longer in danger of being unable to provide sufficient capacity to all customers.
Voluntary conservation will continue to be encouraged.
FISCAL IMPACT: _X_NONE __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Consideration of a declaration that the conditions requiring Spring Valley Water System, CSA #2 be under a mandatory conservation ordinance no longer exist and terminate Urgency Ordinance #3011.
On motion of Supervisor Steele, and by vote of the Board, approved the Declaration that the Conditions Requiring Spring Valley Water System, CSA #2 be Under a Mandatory Conservation Ordinance No Longer Exist and Terminate Urgency Ordinance #3011. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, K. Ferguson and C.Saderlund; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
Clerk’s notes: The Board reconvened into Regular Session at 3:59 p.m. having taken no action.