Board Of Supervisors — Tuesday, May 23, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meeting held May 9, 2017.
Minutes
passed on consent
7.2Approve the Language Access Plan (LAP) for Limited English Proficiency Individuals
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board recalls, both Lake County Animal Care and Control and the Lake County Library are recipients of United States Department of Agriculture (USDA) grants. These grants require development of a Language Access Plan (LAP) for Limited English Proficiency Individuals. This document was created by staff using data from sources such as the U.S. Census Bureau and the U.S. Department of Justice, in fulfillment of USDA requirements.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Language Access Plan (LAP) for Limited English Proficiency Individuals.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 23, 2017
SUBJECT: Approve the Language Access Plan (LAP) for Limited English Proficiency Individuals
EXECUTIVE SUMMARY:
As your Board recalls, both Lake County Animal Care and Control and the Lake County Library are recipients of United States Department of Agriculture (USDA) grants. These grants require development of a Language Access Plan (LAP) for Limited English Proficiency Individuals. This document was created by staff using data from sources such as the U.S. Census Bureau and the U.S. Department of Justice, in fulfillment of USDA requirements.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Language Access Plan (LAP) for Limited English Proficiency Individuals.
7.3(a) Authorize the purchase of two (2) 2017 Subaru Foresters pursuant to the attached features; and (b) Authorize the Behavioral Health Administrator to issue a purchase order to Hansel Subaru in the amount of $51,655.36.
Action Item
passed on consent
Staff memo
The State of California recommended purchase list did not accommodate the specific needs of our department. Therefore, staff recommends the purchase of two (2) 2017 Subaru Foresters.
Attached you will find the quotes acquired in support of the purchase of these Foresters as well as exterior, interior, mechanical and safety standard features. Also, please note the purchase of two (2) 2017 Subaru Foresters as opposed to four (4) sedans will save funds in the mid-year budget.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $51,655.36
FISCAL IMPACT (Narrative): The total amount budgeted in the mid-year budget for LCBH to purchase vehicles is $120,000 of which LCBH is requesting the approval to purchase two (2) 2017 Subaru Foresters for the total amount of $51,655.36.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Authorize the purchase of two (2) 2017 Subaru Foresters pursuant to the attached features; and (b) Authorize the Behavioral Health Administrator to issue a purchase order to Hansel Subaru in the amount of $51,655.36.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: May 23, 2017
SUBJECT: (a) Authorize the purchase of two (2) 2017 Subaru Foresters pursuant to the attached features; and (b) Authorize the Behavioral Health Administrator to issue a purchase order to Hansel Subaru in the amount of $51,655.36.
EXECUTIVE SUMMARY: During the recent mid-year budget review, the members of your board authorized a change to Lake County Behavioral Health's (LCBH's) request for vehicle purchase. Instead of purchasing four (4) AWD sedans, LCBH is requesting the authorization to purchase two (2) AWD SUVs. Our department is in need of vehicles that have the ability to transport clients safely to locations such as Cobb Mountain and Lake Pillsbury during poor weather or other potentially unsafe conditions.
The State of California recommended purchase list did not accommodate the specific needs of our department. Therefore, staff recommends the purchase of two (2) 2017 Subaru Foresters.
Attached you will find the quotes acquired in support of the purchase of these Foresters as well as exterior, interior, mechanical and safety standard features. Also, please note the purchase of two (2) 2017 Subaru Foresters as opposed to four (4) sedans will save funds in the mid-year budget.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $51,655.36
Amount Budgeted: $51,655.36
FISCAL IMPACT (Narrative): The total amount budgeted in the mid-year budget for LCBH to purchase vehicles is $120,000 of which LCBH is requesting the approval to purchase two (2) 2017 Subaru Foresters for the total amount of $51,655.36.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Authorize the purchase of two (2) 2017 Subaru Foresters pursuant to the attached features; and (b) Authorize the Behavioral Health Administrator to issue a purchase order to Hansel Subaru in the amount of $51,655.36.
7.4Approve Long Distance Travel September 24-28, 2017 for 3 staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Anchorage, Alaska
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of long distance travel for 3 staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Anchorage, Alaska. The conference dates are September 24-28, 2017. Child Support Supervisor Deana Clausen, Staff Services Manager Cindy Vanlanen, and Interstate Child Support Officer Merilyn Wright will be attending. The estimated cost is $3,700. The cost is budgeted in this year's budget, 2112/29.50.
WICSEC is an organization of public and private child support professionals from the states, tribes, and territories west of the Mississippi. The purposes are: to foster interstate and inter-jurisdictional cooperation in the establishment and enforcement of child and medical support and the establishment of paternity. Our out of state/country case load has increased to 15% of our caseload and it continues to grow. These cases require more specialized handling and knowledge to comply with each state/country requirements.
During this five day event, the participants attend presentations and workshops to enhance their knowledge of interstate/country issues and the latest changes in Federal regulations dealing with: new UIFSA 2008 regulations, custody and visitation, invaluable networking, and the most current information on the national strategic plan and how all of these will affect Lake County. This early request is to ensure we get the best price on airfare.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $3,700
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel September 24-28, 2017 for 3 staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Anchorage, Alaska.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gail Woodworth, Child Support Services Director
DATE: May 23, 2017
SUBJECT: Approve Long Distance Travel September 24-28, 2017 for 3 staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Anchorage, Alaska
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of long distance travel for 3 staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Anchorage, Alaska. The conference dates are September 24-28, 2017. Child Support Supervisor Deana Clausen, Staff Services Manager Cindy Vanlanen, and Interstate Child Support Officer Merilyn Wright will be attending. The estimated cost is $3,700. The cost is budgeted in this year's budget, 2112/29.50.
WICSEC is an organization of public and private child support professionals from the states, tribes, and territories west of the Mississippi. The purposes are: to foster interstate and inter-jurisdictional cooperation in the establishment and enforcement of child and medical support and the establishment of paternity. Our out of state/country case load has increased to 15% of our caseload and it continues to grow. These cases require more specialized handling and knowledge to comply with each state/country requirements.
During this five day event, the participants attend presentations and workshops to enhance their knowledge of interstate/country issues and the latest changes in Federal regulations dealing with: new UIFSA 2008 regulations, custody and visitation, invaluable networking, and the most current information on the national strategic plan and how all of these will affect Lake County. This early request is to ensure we get the best price on airfare.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $3,700
Amount Budgeted: $3,700
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel September 24-28, 2017 for 3 staff members to attend the Western Interstate Child Support Enforcement Council (WICSEC) annual training conference in Anchorage, Alaska.
7.5(a) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help District Attorney Investigator Aide, Robert McPherson and (b) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help Information Tech Support Tech I, Ryan Clair
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Robert McPherson's primary duty has been to serve subpoenas - a demanding task which he has performed with diligence, professionalism, and conscientiousness since August 2014. We expect Mr. McPherson to work no more than 960 hours during the fiscal year 2016-17.
Ryan Clair has been with the District Attorney's Office since October 2015. He has provided Extra Help assistance with the processing of the digital evidence provided by various law enforcement agencies, other computer-related support, and general office work. The tedious work of downloading, copying, and disseminating digital evidence is extremely time consuming and the office has been appreciative of Mr. Clair's assistance. We expect Mr. Clair to work no more than 1,150 hours during the fiscal year 2016-17.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
Approval of this waiver would maintain the current staffing levels and services provided to the public.
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help District Attorney Investigator Aide, Robert McPherson and (b) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help Information Tech Support Tech I, Ryan Clair
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: May 23, 2017
SUBJECT: (a) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help District Attorney Investigator Aide, Robert McPherson and (b) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help Information Tech Support Tech I, Ryan Clair
EXECUTIVE SUMMARY:
Robert McPherson's primary duty has been to serve subpoenas - a demanding task which he has performed with diligence, professionalism, and conscientiousness since August 2014. We expect Mr. McPherson to work no more than 960 hours during the fiscal year 2016-17.
Ryan Clair has been with the District Attorney's Office since October 2015. He has provided Extra Help assistance with the processing of the digital evidence provided by various law enforcement agencies, other computer-related support, and general office work. The tedious work of downloading, copying, and disseminating digital evidence is extremely time consuming and the office has been appreciative of Mr. Clair's assistance. We expect Mr. Clair to work no more than 1,150 hours during the fiscal year 2016-17.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
Approval of this waiver would maintain the current staffing levels and services provided to the public.
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help District Attorney Investigator Aide, Robert McPherson and (b) Approve Waiver of the 900-Hour Extra Help Limitation for Extra Help Information Tech Support Tech I, Ryan Clair
7.6(a) Approve Long Distance Travel from June 11, 2017 through June 13, 2017 to the Centers for Disease Control (CDC) in Atlanta, Georgia for Jessica Hamner, Program Coordinator, Public Health Division and (b) Approve Long Distance Travel from June 13, 2017 through June 17, 2017 to Albuquerque, New Mexico for Jessica Hamner, Program Coordinator, Public Health Division
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
(a) Jessica Hamner, Program Coordinator in the Public Health Accreditation Program was selected to participate in the 2017 CDC E-Learning Institute in Atlanta, Georgia. Ms. Hamner was selected from a large pool of worldwide applicants, of which only 12 were chosen. The CDC E-Learning Institute (ELI) is a 4 month online fellowship designed to cultivate skills of public health training professionals with limited experience designing or developing e-learning products. Through partnership with the Public Health Foundations, ELI offers access to CDC-developed materials and subject matter experts, as well as the opportunity to learn from peers.
Travel to the E-Learning Fellowship Final Showcase is fully covered by the Public Health Institute as part of the fellowship program and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are covered by the Public Health Foundation. There is no cost to the Department or to the County.
(b) Jessica Hamner, Program Coordinator in the Public Health Accreditation Program has also been invited to attend the Public Health Improvement Training (PHIT) in Albuquerque, New Mexico and will be learning Mobilizing for Action through Planning and Partnerships (MAPP).
This training is required as part of our accreditation support initiative and will focus on performance management, quality improvement, change management, national voluntary accreditation and re-accreditation, health assessment and improvement planning, workforce development and partnerships.
The training will be paid for in part by the National Association of County and City Health Officials Scholarship that was awarded to the department for accreditation training in the amount of $1,400. The balance of $110.91 will be paid for by the Departments Accreditation Grant Program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $110.91
Additional Requested: None
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The balance of $110.91 for the Public Health Improvement Training will be paid for by the Departments Accreditation Grant Program.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Approve Long Distance Travel from June 11, 2017 through June 13, 2017 to the Centers for Disease Control (CDC) in Atlanta, Georgia for Jessica Hamner, Program Coordinator, Public Health Division and (b) Approve Long Distance Travel from June 13, 2017 through June 17, 2017 to Albuquerque, New Mexico for Jessica Hamner, Program Coordinator, Public Health Division
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: May 23, 2017
SUBJECT: (a) Approve Long Distance Travel from June 11, 2017 through June 13, 2017 to the Centers for Disease Control (CDC) in Atlanta, Georgia for Jessica Hamner, Program Coordinator, Public Health Division and (b) Approve Long Distance Travel from June 13, 2017 through June 17, 2017 to Albuquerque, New Mexico for Jessica Hamner, Program Coordinator, Public Health Division
EXECUTIVE SUMMARY:
(a) Jessica Hamner, Program Coordinator in the Public Health Accreditation Program was selected to participate in the 2017 CDC E-Learning Institute in Atlanta, Georgia. Ms. Hamner was selected from a large pool of worldwide applicants, of which only 12 were chosen. The CDC E-Learning Institute (ELI) is a 4 month online fellowship designed to cultivate skills of public health training professionals with limited experience designing or developing e-learning products. Through partnership with the Public Health Foundations, ELI offers access to CDC-developed materials and subject matter experts, as well as the opportunity to learn from peers.
Travel to the E-Learning Fellowship Final Showcase is fully covered by the Public Health Institute as part of the fellowship program and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are covered by the Public Health Foundation. There is no cost to the Department or to the County.
(b) Jessica Hamner, Program Coordinator in the Public Health Accreditation Program has also been invited to attend the Public Health Improvement Training (PHIT) in Albuquerque, New Mexico and will be learning Mobilizing for Action through Planning and Partnerships (MAPP).
This training is required as part of our accreditation support initiative and will focus on performance management, quality improvement, change management, national voluntary accreditation and re-accreditation, health assessment and improvement planning, workforce development and partnerships.
The training will be paid for in part by the National Association of County and City Health Officials Scholarship that was awarded to the department for accreditation training in the amount of $1,400. The balance of $110.91 will be paid for by the Departments Accreditation Grant Program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $110.91
Amount Budgeted: $110.91
Additional Requested: None
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The balance of $110.91 for the Public Health Improvement Training will be paid for by the Departments Accreditation Grant Program.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Approve Long Distance Travel from June 11, 2017 through June 13, 2017 to the Centers for Disease Control (CDC) in Atlanta, Georgia for Jessica Hamner, Program Coordinator, Public Health Division and (b) Approve Long Distance Travel from June 13, 2017 through June 17, 2017 to Albuquerque, New Mexico for Jessica Hamner, Program Coordinator, Public Health Division
7.7(Sitting as Lake County Sanitation District) - Approve Agreement with City of Clearlake to Store Vehicles at SE Regional Treatment Plant for the Abandoned Vehicle Abatement Program and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
The City of Clearlake requires a location to store vehicles as part of the Abandoned Vehicle Abatement (AVA) program. The Sewer Treatment Plant on Pond Road was identified as a preferable site and they requested use of the property for the AVA program. Vehicles will be towed to and stored at the site until they have enough to bring in a truck to haul them away.
We wanted to assist with the AVA program but did have some concerns about use of the property and how it would be left after the program ended.
The attached agreement addresses our concerns for the use of the property and identifies that all vehicles will be removed and any contamination or damage to the site will be repaired and restored at no cost to Lake County Sanitation District.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement with City of Clearlake to Store Vehicles at SE Regional Treatment Plant for the Abandoned Vehicle Abatement Program and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District Board of Directors
FROM: Jan Coppinger, Administrator
DATE: May 23, 2017
SUBJECT: Approve Agreement with City of Clearlake to Store Vehicles at SE Regional Treatment Plant for the Abandoned Vehicle Abatement Program and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The City of Clearlake requires a location to store vehicles as part of the Abandoned Vehicle Abatement (AVA) program. The Sewer Treatment Plant on Pond Road was identified as a preferable site and they requested use of the property for the AVA program. Vehicles will be towed to and stored at the site until they have enough to bring in a truck to haul them away.
We wanted to assist with the AVA program but did have some concerns about use of the property and how it would be left after the program ended.
The attached agreement addresses our concerns for the use of the property and identifies that all vehicles will be removed and any contamination or damage to the site will be repaired and restored at no cost to Lake County Sanitation District.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement with City of Clearlake to Store Vehicles at SE Regional Treatment Plant for the Abandoned Vehicle Abatement Program and authorize the Chair to sign.
7.8Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2017-18 and Authorizing the Lake County Arts Council to Execute the Grant Contract
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Shelby Posada, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2017-18 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2017-18 and Authorizing the Lake County Arts Council to execute the grant contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Alicia Flores, Assistant Clerk of the Board
DATE: May 23, 2017
SUBJECT: Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2017-18 and Authorizing the Lake County Arts Council to execute the grant contract.
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Shelby Posada, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2017-18 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2017-18 and Authorizing the Lake County Arts Council to execute the grant contract.
7.9Adopt Resolution Supporting the Middletown Days Parade and Events and Temporary "No Parking" and "Road Closure" on Various Roads June 16 - 18, 2017
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Middletown Days parade and activities have been planned from 12:00 p.m., June 16, 2017 through 8:00 p.m. June 18, 2017. Based on previous Middletown Days events, no-parking zones and a partial road closure are needed to limit congestion so that emergency services can access the area during the Middletown Days events.
Attached, for the Board's consideration and action, is a resolution of support for the Middletown Days events, and to create the temporary no-parking zones on portions of Barnes Street, Santa Clara Road and Central Park Road, and Wardlaw Street and the temporary closure of portions of Young Street, Armstrong, Douglas Street, Callayomi Street, Bush Street and Hill Avenue. It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: None
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Supporting the Middletown Days Parade and Events and Temporary "No Parking" and "Road Closure" on Various Roads June 16 - 18, 2017
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 10, 2017
SUBJECT: Adopt Resolution Supporting the Middletown Days Parade and Events and Temporary "No Parking" and "Road Closure" on Various Roads June 16 - 18, 2017
EXECUTIVE SUMMARY: The Middletown Days parade and activities have been planned from 12:00 p.m., June 16, 2017 through 8:00 p.m. June 18, 2017. Based on previous Middletown Days events, no-parking zones and a partial road closure are needed to limit congestion so that emergency services can access the area during the Middletown Days events.
Attached, for the Board's consideration and action, is a resolution of support for the Middletown Days events, and to create the temporary no-parking zones on portions of Barnes Street, Santa Clara Road and Central Park Road, and Wardlaw Street and the temporary closure of portions of Young Street, Armstrong, Douglas Street, Callayomi Street, Bush Street and Hill Avenue. It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: None
Amount Budgeted: None
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Supporting the Middletown Days Parade and Events and Temporary "No Parking" and "Road Closure" on Various Roads June 16 - 18, 2017
7.10Adopt Proclamation Designating the Week of May 21 - 27, 2017 as National Public Works Week in Lake County, CA
Proclamation
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Designating the Week of May 21 - 27, 2017 as National Public Works Week in Lake County, CA
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 23, 2017
SUBJECT: Adopt Proclamation Designating the Week of May 21 - 27, 2017 as National Public Works Week in Lake County, CA
EXECUTIVE SUMMARY: On behalf of the Departments of Public Works, Special Districts, and Public Services, I am requesting that the Board of Supervisors formally recognize National Public Works Week at the Board's regular meeting on May 23, 2017.
The Third week of May has been designated for the recognition of the outstanding accomplishments, technological achievements and contributions of the employees of our Public Works, Public Services, and Special Districts Departments.
Attached for approval is the proclamation proclaiming the week of May 21-27, 2017 as National Public Works' Week.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Designating the Week of May 21 - 27, 2017 as National Public Works Week in Lake County, CA
7.11Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On April 28, 2017 the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2016/2017. The exchange amount is based on the County's estimated FFY 2017 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2016/2017 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds.
Staff recommends that the Board of Supervisors approves the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and authorize the chair to sign said agreement. If approved, we respectfully request that both copies of the Agreement be signed by the Chair and returned to this Department for processing.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 23, 2017
SUBJECT: Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign
EXECUTIVE SUMMARY: On April 28, 2017 the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2016/2017. The exchange amount is based on the County's estimated FFY 2017 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2016/2017 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds.
Staff recommends that the Board of Supervisors approves the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and authorize the chair to sign said agreement. If approved, we respectfully request that both copies of the Agreement be signed by the Chair and returned to this Department for processing.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, and authorize the Chair to Sign
7.12Approve Agreement with the California Department of Parks and Recreation to augment staffing at the Clear Lake State Park for the period May 26, 2017 through September 4, 2017 and authorize Sheriff to sign the Agreement.
Agreement
pulled on consent
Staff memo
EXECUTIVE SUMMARY: The California Department of Parks and Recreation has requested assistance from the Lake County Sheriff's Department to augment their staffing at the Clear Lake State Park for the period between May 26, 2017 and September 4, 2017. The Sheriff's Department will provide staffing for a total of 40, ten hour shifts. These shifts will be provided on an overtime basis and will be reimbursed by the California Department of Parks and Recreation.
FISCAL IMPACT: __ None __ Budgeted x__ Non-Budgeted
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Monies in the amount of $18,982 will be allocated in the Sheriff/Coroner budget 2201 for FY 2017/18. Monies in the amount of $11,389 will be allocated in 2016/17 by separate resolution.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement with the California Department of Parks and Recreation to augment staffing at the Clear Lake State Park for the period May 26, 2017 through September 4, 2017 and authorize Sheriff to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 23, 2017
SUBJECT: Approve Agreement with the California Department of Parks and Recreation to augment staffing at the Clear Lake State Park for the period May 26, 2017 through September 4, 2017 and authorize Sheriff to sign the Agreement.
EXECUTIVE SUMMARY: The California Department of Parks and Recreation has requested assistance from the Lake County Sheriff's Department to augment their staffing at the Clear Lake State Park for the period between May 26, 2017 and September 4, 2017. The Sheriff's Department will provide staffing for a total of 40, ten hour shifts. These shifts will be provided on an overtime basis and will be reimbursed by the California Department of Parks and Recreation.
FISCAL IMPACT: __ None __ Budgeted x__ Non-Budgeted
Estimated Cost: $30,372
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Monies in the amount of $18,982 will be allocated in the Sheriff/Coroner budget 2201 for FY 2017/18. Monies in the amount of $11,389 will be allocated in 2016/17 by separate resolution.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement with the California Department of Parks and Recreation to augment staffing at the Clear Lake State Park for the period May 26, 2017 through September 4, 2017 and authorize Sheriff to sign the Agreement.
Clerk’s notes: This item was pulled at the request of the Sheriff's Department.
7.13Adopt Proclamation Recognizing Lieutenant Steve Brooks on his Retirement after 23 years of service with the Lake County Sheriff's Office
Proclamation
passed on consent
approved — Pass
Carried 4-1 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: nay Steele: aye
Brown: aye Scott: aye Simon: aye Smith: nay Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-1 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: nay
Brown: aye Scott: aye Simon: aye Smith: aye Steele: nay
Staff memo
Whereas, Steve Brooks started his law enforcement career as a Correctional Officer in the Nevada Department of Prisons in 1991. Steve came to work for the Lake County Sheriff's Office as a Correctional Officer in 1994. Steve served as the facility's Safety and Security Coordinator where he earned himself a reputation for being able to locate contraband in the most difficult locations.
Whereas, Steve put himself through the Napa Valley College Police Academy and was promoted to Deputy Sheriff upon his graduation in 1997. He was assigned to Patrol, and while in this assignment, his supervisors consistently noted his dedication and professionalism. In 2000, Steve received the Sheriff's Award for Meritorious Service after he and another deputy rescued a 74 year old man from a burning trailer.
Whereas, Steve was assigned to the Detective Bureau in 2001 as the Elder Abuse Investigator. His hard work, compassion for victims, and ability to work collaboratively with prosecutors ensured that criminals who preyed on the elderly were brought to justice. While assigned to Detectives, Steve also worked on high profile cases, and was even credited by a victim of an attempted homicide who had been stabbed 13 times with giving her "the courage to step out into the world again."
Whereas, Steve served on the Marijuana Eradication Team for 10 years as both a member and as the unit leader. He was responsible for the eradication of over 1,500,000 illegal marijuana plants on public and private lands in Lake County, with over 500,000 plants eradicated in one single year.
Whereas , Steve was promoted to Sergeant in 2010, and Lieutenant in 2012, where he has served as the Chief Deputy Coroner and Public Information Officer. His efforts and dedication ensured the timely release of accurate and vital information to our communities during the devastating wildfire seasons in 2015 and 2016.
Whereas, Steve was awarded the POST Intermediate Certificate in 2004 and the POST Advanced Certificate in 2009.
Whereas, Steve has dedicated his life to public service and set an example of honor, dignity, dedication, respect and professionalism which reflects positively on himself, the Lake County Sheriff's Office, and the law enforcement profession.
Whereas, the Lake County Sheriff's Office and the County of Lake thank him for his service, and wish him the best in his well-deserved retirement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing Lieutenant Steve Brooks on his Retirement after 23 years of service with the Lake County Sheriff's Office
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 23, 2017
SUBJECT: Adopt Proclamation Recognizing Lieutenant Steve Brooks on his Retirement after 23 years of service with the Lake County Sheriff's Office
EXECUTIVE SUMMARY:
Whereas, Steve Brooks started his law enforcement career as a Correctional Officer in the Nevada Department of Prisons in 1991. Steve came to work for the Lake County Sheriff's Office as a Correctional Officer in 1994. Steve served as the facility's Safety and Security Coordinator where he earned himself a reputation for being able to locate contraband in the most difficult locations.
Whereas, Steve put himself through the Napa Valley College Police Academy and was promoted to Deputy Sheriff upon his graduation in 1997. He was assigned to Patrol, and while in this assignment, his supervisors consistently noted his dedication and professionalism. In 2000, Steve received the Sheriff's Award for Meritorious Service after he and another deputy rescued a 74 year old man from a burning trailer.
Whereas, Steve was assigned to the Detective Bureau in 2001 as the Elder Abuse Investigator. His hard work, compassion for victims, and ability to work collaboratively with prosecutors ensured that criminals who preyed on the elderly were brought to justice. While assigned to Detectives, Steve also worked on high profile cases, and was even credited by a victim of an attempted homicide who had been stabbed 13 times with giving her "the courage to step out into the world again."
Whereas, Steve served on the Marijuana Eradication Team for 10 years as both a member and as the unit leader. He was responsible for the eradication of over 1,500,000 illegal marijuana plants on public and private lands in Lake County, with over 500,000 plants eradicated in one single year.
Whereas , Steve was promoted to Sergeant in 2010, and Lieutenant in 2012, where he has served as the Chief Deputy Coroner and Public Information Officer. His efforts and dedication ensured the timely release of accurate and vital information to our communities during the devastating wildfire seasons in 2015 and 2016.
Whereas, Steve was awarded the POST Intermediate Certificate in 2004 and the POST Advanced Certificate in 2009.
Whereas, Steve has dedicated his life to public service and set an example of honor, dignity, dedication, respect and professionalism which reflects positively on himself, the Lake County Sheriff's Office, and the law enforcement profession.
Whereas, the Lake County Sheriff's Office and the County of Lake thank him for his service, and wish him the best in his well-deserved retirement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing Lieutenant Steve Brooks on his Retirement after 23 years of service with the Lake County Sheriff's Office
On motion of Supervisor Steele and by vote of the Board, approved Consent Agenda Items 7.1
through 7.13, with the exception of 7.12, which was pulled at the request of the Sheriff's Department. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Kevin Waycik spoke. County Administrative Officer Carol Huchingson introduced intern Graham Brown as part of the Administrative office for the summer.
8.39:30 A.M. - Public Hearing to Consider Approving Application for Funding for the Anderson Springs Septic to Sewer Project under the 2016 Butte and Valley Wildfire Recovery Disaster Notice of Funding Availability (NOFA)
Public Hearing
Adopted — Pass
Staff memo
1) Explanation of the CDBG Project or Program to be funded;
2) Explanation of the Project or Program Budget;
3) Approval of the Application by Resolution.
Project Description:
The Valley Fire destroyed nearly all the homes in the Anderson Springs community. In the aftermath of the fire, the foundations of the destroyed homes were removed, destroying the preexisting septic tanks and leach fields. The onsite treatment systems are unusable. The preexisting septic tanks and leach fields are no longer acceptable under current wastewater treatment and disposal requirements. Therefore, as a direct result of the fire, there is a need to replace the old destroyed individual systems with one system that meets State, regional, and local requirements, in order for the community to rebuild.
The technology selected to replace the old septic systems is called a Grinder Pump Pressure System and consists of individual pump stations on each of the residential properties with grinder pumps that convey the raw sewage into a community collection system. The collection system will be connected to the Middletown Waste Water Treatment Plant, by way of a 4 inch main pipe, for treatment and then reinjection into the Geysers Steam field.
The National Objective: CDBG funded projects must meet at least one of three national objectives. This project meets the urgent community development need objective.
Eligible Activity: The project is a community public infrastructure improvement project, without which, the homes destroyed in the Valley Fire cannot be rebuilt. The CDBG funding is necessary to fill a gap in the total project funding.
*The CDBG Funding Application with all supporting documents is available for review in the County Administrative Office.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: $1,994,263
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The total project cost is $10,518,395. There are three funding sources; the USDA will provide $1,123,132, HCD/CDBG will provide $1,994,263, and the SWRCB will provide $7,401,000. There is no County match requirement. This is a reimbursable grant. The County will be reimbursed after it provides proof of payment to HCD for grant expenditures.
STAFFING IMPACT (if applicable):
A consultant has been hired to apply for the grant, but county staff will administer the grant and comply with all CDBG reporting requirements.
..Recommended Action
RECOMMENDED ACTION:
We recommend submittal of the application for CDBG funds by Resolution for the Anderson Springs Septic to Sewer project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 23, 2017
SUBJECT: Public Hearing to Consider Approving Application for Funding for the Anderson Springs Septic to Sewer Project under the 2016 Butte and Valley Wildfire Recovery Disaster Notice of Funding Availability (NOFA)
EXECUTIVE SUMMARY:
During the public hearing of May 9, 2017, regarding the availability of funds from the CDBG Valley Wildfire Recovery Disaster NOFA, the Board directed staff and the contractor to prepare an application for funding for the Anderson Springs Septic to Sewer project. This project is a priority for these funds. Prior to submitting the application, CDBG regulations require that a public hearing be held to present specific information as follows:
1) Explanation of the CDBG Project or Program to be funded;
2) Explanation of the Project or Program Budget;
3) Approval of the Application by Resolution.
Project Description:
The Valley Fire destroyed nearly all the homes in the Anderson Springs community. In the aftermath of the fire, the foundations of the destroyed homes were removed, destroying the preexisting septic tanks and leach fields. The onsite treatment systems are unusable. The preexisting septic tanks and leach fields are no longer acceptable under current wastewater treatment and disposal requirements. Therefore, as a direct result of the fire, there is a need to replace the old destroyed individual systems with one system that meets State, regional, and local requirements, in order for the community to rebuild.
The technology selected to replace the old septic systems is called a Grinder Pump Pressure System and consists of individual pump stations on each of the residential properties with grinder pumps that convey the raw sewage into a community collection system. The collection system will be connected to the Middletown Waste Water Treatment Plant, by way of a 4 inch main pipe, for treatment and then reinjection into the Geysers Steam field.
The National Objective: CDBG funded projects must meet at least one of three national objectives. This project meets the urgent community development need objective.
Eligible Activity: The project is a community public infrastructure improvement project, without which, the homes destroyed in the Valley Fire cannot be rebuilt. The CDBG funding is necessary to fill a gap in the total project funding.
*The CDBG Funding Application with all supporting documents is available for review in the County Administrative Office.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $1,994,263
Amount Budgeted: $1,994,263
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The total project cost is $10,518,395. There are three funding sources; the USDA will provide $1,123,132, HCD/CDBG will provide $1,994,263, and the SWRCB will provide $7,401,000. There is no County match requirement. This is a reimbursable grant. The County will be reimbursed after it provides proof of payment to HCD for grant expenditures.
STAFFING IMPACT (if applicable):
A consultant has been hired to apply for the grant, but county staff will administer the grant and comply with all CDBG reporting requirements.
..Recommended Action
RECOMMENDED ACTION:
We recommend submittal of the application for CDBG funds by Resolution for the Anderson Springs Septic to Sewer project.
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item. Contractor Jeff Lucas presented the item to the Board.
Chair Smith opened the public hearing and asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
8.510:15 A.M. - Consideration of Proposed Findings of Fact and Decision in the Appeal of Cross Development LLC. (AB 17-01)
Action Item
denied
FAILED 2-3 — moved by Simon
Brown: nay Scott: nay Simon: aye Smith: aye Steele: nay
Brown: nay Scott: nay Simon: aye Smith: aye Steele: nay
Carried 3-2 — moved by Scott
Brown: aye Scott: aye Simon: nay Smith: nay Steele: aye
Brown: aye Scott: aye Simon: nay Smith: nay Steele: aye
Carried 4-1 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: nay Steele: aye
Brown: aye Scott: aye Simon: aye Smith: nay Steele: aye
Staff memo
Pursuant to your Board's statement of Intended Decision in the above matter on April 18, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision.
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to grant the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: May 23, 2017
SUBJECT: Consideration of Proposed Findings of Fact and Decision in the Appeal of Cross Development LLC. (AB 17-01)
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on April 18, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision.
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to grant the appeal.
On motion of Supervisor Simon, and by vote of the Board, moved to approve the Findings of Fact and Decision in the Appeal of Cross Development LLC. The motion failed by the following vote:
Ayes: Supervisors Simon and Smith
Noes: Supervisors Steele, Brown and Scott
On motion of Supervisor Scott, and by vote of the Board, approved an intended decision to deny the appeal and direct staff to prepare new Findings of Fact and Decision. The motion carried by the following vote:
Ayes: Supervisors Steele, Brown and Scott
Noes: Supervisors Simon and Smith
On motion of Supervisor Scott, and by vote of the Board, approved to set a special meeting to consider the revised Findings of Fact and Decision on May 31, 2017 at 9:00 a.m. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Brown and Scott
Noes: Supervisor Smith
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith asked if anyone present wished to speak and the follow people spoke: Lisa Goodman, Victoria Brandon, Joan Moss, Loretta Francis read letter from Greta Guise, Hal Muscat, John Sullivan, Carolynn Spezza, Tracy Kramer, Grace Ernst, Patience (11 years old), Alexia Mc Carra, MaryAnn Montgomery, Courtney Van Lidden, Sam Houston, Paul Greeley, Diane Tully, Lisa Kaplan, Kimberly Haney, Jodie Galvin, Monica Rosenthal, Christy Lichdendahl, Bridget King, Blu Ryan, Sabrina Teller from Remy Moose Teller representing the Dollar General and Ed Robey. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.2Consideration of Group Insurance Committee’s recommendation to add the Carrum Health option to the EIA Health plan for employees and authorize Human Resources Director to take steps necessary to add this benefit.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The EIA Health plan that is the employee health plan for all employees except the Deputy Sheriff's Association is now offering a voluntary add-on benefit through Carrum Health.
Under Carrum Health specific surgical procedures can be done at centers for excellence (Stanford and Scripps.) Carrum will cover all transportation, hotel, and meals for the covered patient and a companion to travel to and from the hospital for the surgery. Additionally, if the covered patient is in the PPO 80 plan there will be no deductible, and no co-pay or coinsurance out-of-pocket costs for the surgery. If the covered patient is in a high deductible plan the patient will pay only the federal minimum deductible. There is also a 30-day readmission guarantee that covers in full any related readmission within 30 days.
Additionally, the plan should save the County significantly in claims as there is a negotiated lower fixed price for these surgeries. Eventually, these savings will result in premium reductions for the health plan as a whole.
This additional benefit is being offered free through the remainder of the 2017 plan year if the County chooses to add the plan. In subsequent years the cost is $1 per employee per month which will be included in the insurance premium.
The Group Insurance Committee voted to recommend to your Board that the County add the Carrum Health benefit for the remainder of the 2017 plan year.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board:
Approve adding the Carrum Health option to the EIA Health plan for the County of Lake and authorize the Human Resources Director to take the steps necessary to add this benefit.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Kathy Ferguson, HR Director
DATE: May 23, 2017
SUBJECT: Consideration of Group Insurance Committee's recommendation to add the Carrum Health option to the EIA Health plan for employees and authorize Human Resources Director to take steps necessary to add this benefit.
EXECUTIVE SUMMARY:
The EIA Health plan that is the employee health plan for all employees except the Deputy Sheriff's Association is now offering a voluntary add-on benefit through Carrum Health.
Under Carrum Health specific surgical procedures can be done at centers for excellence (Stanford and Scripps.) Carrum will cover all transportation, hotel, and meals for the covered patient and a companion to travel to and from the hospital for the surgery. Additionally, if the covered patient is in the PPO 80 plan there will be no deductible, and no co-pay or coinsurance out-of-pocket costs for the surgery. If the covered patient is in a high deductible plan the patient will pay only the federal minimum deductible. There is also a 30-day readmission guarantee that covers in full any related readmission within 30 days.
Additionally, the plan should save the County significantly in claims as there is a negotiated lower fixed price for these surgeries. Eventually, these savings will result in premium reductions for the health plan as a whole.
This additional benefit is being offered free through the remainder of the 2017 plan year if the County chooses to add the plan. In subsequent years the cost is $1 per employee per month which will be included in the insurance premium.
The Group Insurance Committee voted to recommend to your Board that the County add the Carrum Health benefit for the remainder of the 2017 plan year.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board:
Approve adding the Carrum Health option to the EIA Health plan for the County of Lake and authorize the Human Resources Director to take the steps necessary to add this benefit.
On motion of Supervisor Simon, and by vote of the Board, approved the Group Insurance Committee’s recommendation to add the Carrum Health option to the EIA Health plan for employees and authorized Human Resources Director to take steps necessary to add this benefit. The motion carried by the following vote:
Clerk’s notes: Human Resources Director Kathy Ferguson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3(Sitting as the Lake County Watershed Protection District) - Consideration of Agreement between Lake County Watershed Protection District and Creative Resources Strategies for a Model Quagga/Zebra Mussel Reciprocal Certification Program for Clearlake and Neighboring Reservoirs in the amount of $109,340 and authorize the Chair to sign.
Agreement
approved — Pass
Staff memo
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between Lake County Watershed Protection District and Creative Resources Strategies for a Model Quagga/Zebra Mussel Reciprocal Certification Program for Clearlake and Neighboring Reservoirs in the amount of $109,340; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Watershed Protection District
FROM: Philip B. Moy, Water Resources Department Director
DATE: May 23, 2017
SUBJECT: Approve Agreement between Lake County Watershed Protection District and Creative Resources Strategies for a Model Quagga/Zebra Mussel Reciprocal Certification Program for Clearlake and Neighboring Reservoirs in the amount of $109,340; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On July 19, 2016 your Board approved an application for funding to the US Fish and Wildlife Service, Aquatic Conservation Grant Program for a model Quagga/Zebra mussel reciprocal vessel certification program for Clear Lake and neighboring lakes. Funding was granted and the Lake County Watershed Protection District issued a Request for Proposals (RFP) for the model reciprocal vessel certification program. Two proposals were received in response to the RFP. A consultant selection panel reviewed the proposals in accordance with the County of Lake policy for review and selection of professional consultants, and selected Creative Resource Strategies as the most qualified company. The contract amount is $109,340.00. The District will receive a total of $113,611.96 grant funds and will provide $4271.96 as in-kind match.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $109,340.00
Amount Budgeted: $109,340.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between Lake County Watershed Protection District and Creative Resources Strategies for a Model Quagga/Zebra Mussel Reciprocal Certification Program for Clearlake and Neighboring Reservoirs in the amount of $109,340; and authorize the Chair to sign.
On motion of Director Steele, and by vote of the Board, approved the Agreement between Lake County Watershed Protection District and Creative Resources Strategies for a Model Quagga/Zebra Mussel Reciprocal Certification Program for Clearlake and Neighboring Reservoirs in the amount of $109,340 and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Water Resources Program Coordinator Will Evans presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Agreement between County of Lake and Clean Lakes, Inc. for the 2017-2019 Aquatic Vegetation Management Program and authorize the Chair to sign.
Agreement
approved as amended — Pass
Staff memo
Weed Abatement
In 2011, the Water Resources Department identified areas around Clear Lake to be managed for nuisance aquatic weed growth. The total surface area of the lake treated annually for weeds has never exceeded 260 acres (0.01% lake's total surface area) and varies annually according to weed growth. Since 2011 Water Resources staff has annually solicited proposals for that year's aquatic plant management. Clean Lakes Inc. has now been providing this service for the County for six years with a superior level of support, professionalism and technological innovation.
Treatment areas are selected based on several conditions, including: density of shoreline occupation, business interests, habitat value, and historic recreational uses. Clean Lakes Inc. utilizes GPS-based hydro acoustic mapping to ensure accuracy of application location and rate, and an efficacy map of before and after treatment. Water Resources Staff works closely with Clean Lakes Inc. to evaluate performance, efficacy of treatment and compliance with the County's Aquatic Pesticide NPDES permit and County's own permitting program, and monitoring requirements.
In February, 2017 Water Resources queried the Administration Office as to whether a multi-year contract was possible. Water Resources was informed that a three-year contract would be acceptable. Consequently, Water Resources wishes the County to enter into a contract with Clean Lakes Inc. for aquatic plant management on Clear Lake for 2017, 2018 and 2019 knowing that the annual funds for the contract will vary.
In 2017, the total cost of this program will not exceed $234,668.00, as determined by the budget allocated by the Administration Office. The contract cost in 2018 and 2019 will likewise be determined by Administration budget allocation. The attached contract signed by Clear Lakes Inc., also identifies the areas that may be treated.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $234,668.00
Additional Requested: NONE
Annual Cost (if planned for future years): As available and allocated by the Administrative Office during budget preparation.
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between County of Lake and Clean Lakes, Inc. for the 2017-2019 Aquatic Vegetation Management Program and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: May 23, 2017
SUBJECT: Consideration of Agreement between County of Lake and Clean Lakes, Inc. for the 2017-2019 Aquatic Vegetation Management Program and authorize the Chair to sign.
EXECUTIVE SUMMARY:
For the last seven years, the County Board of Supervisors has set aside funding for the abatement of nuisance aquatic weeds in Clear Lake as part of an overall management program. This program has been funded in past years with geothermal and TOT money. The present agenda item proposes approval of a three-year contract (2017, 2018 and 2019).
Weed Abatement
In 2011, the Water Resources Department identified areas around Clear Lake to be managed for nuisance aquatic weed growth. The total surface area of the lake treated annually for weeds has never exceeded 260 acres (0.01% lake's total surface area) and varies annually according to weed growth. Since 2011 Water Resources staff has annually solicited proposals for that year's aquatic plant management. Clean Lakes Inc. has now been providing this service for the County for six years with a superior level of support, professionalism and technological innovation.
Treatment areas are selected based on several conditions, including: density of shoreline occupation, business interests, habitat value, and historic recreational uses. Clean Lakes Inc. utilizes GPS-based hydro acoustic mapping to ensure accuracy of application location and rate, and an efficacy map of before and after treatment. Water Resources Staff works closely with Clean Lakes Inc. to evaluate performance, efficacy of treatment and compliance with the County's Aquatic Pesticide NPDES permit and County's own permitting program, and monitoring requirements.
In February, 2017 Water Resources queried the Administration Office as to whether a multi-year contract was possible. Water Resources was informed that a three-year contract would be acceptable. Consequently, Water Resources wishes the County to enter into a contract with Clean Lakes Inc. for aquatic plant management on Clear Lake for 2017, 2018 and 2019 knowing that the annual funds for the contract will vary.
In 2017, the total cost of this program will not exceed $234,668.00, as determined by the budget allocated by the Administration Office. The contract cost in 2018 and 2019 will likewise be determined by Administration budget allocation. The attached contract signed by Clear Lakes Inc., also identifies the areas that may be treated.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $234,668.00
Amount Budgeted: $234,668.00
Additional Requested: NONE
Annual Cost (if planned for future years): As available and allocated by the Administrative Office during budget preparation.
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between County of Lake and Clean Lakes, Inc. for the 2017-2019 Aquatic Vegetation Management Program and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved, as amended with corrected exhibits, the Agreement between County of Lake and Clean Lakes, Inc. for the 2017-2019 Aquatic Vegetation Management Program and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Water Resources Program Coordinator Will Evans presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, K. Ferguson and C.Saderlund; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA