Board Of Supervisors — Tuesday, May 9, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Proclamation Designating the Week of May 7-13, 2017 as Wildfire Awareness Week in Lake County, Calif.
Proclamation
passed on consent
7.2Adopt Resolution Approving Agreement No. 16-0696-SF between the County of Lake and the State of California, Department of Food and Agriculture, for Compliance with the European Grapevine Moth Detection Program and authorizing execution thereof.
Agreement
passed on consent
Staff memo
The EGVM is a serious international pest of commercial wine grape production. An infestation can result in quarantine (wine grapes). It was first discovered in Napa County in 2009, and it eventually spread to Sonoma and Mendocino counties. Fortunately, this pest was eradicated in 2016. However, to insure that they have been eradicated, the CDFA has requested that all counties with commercial wine grapes begin detection trapping again, beginning April 1st through August 31st.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Agreement No. 16-0696-SF between the County of Lake and the State of California, Department of Food and Agriculture, for Compliance with the European Grapevine Moth Detection Program and authorize the Chair to sign the agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steve Hajik, Lake County Agricultural Commissioner
DATE: May 9, 2017
SUBJECT: Adopt Resolution Approving Agreement No. 16-0696-SF between the County of Lake and the State of California, Department of Food and Agriculture, for Compliance with the European Grapevine Moth Detection Program and authorize the Chair to sign the agreement.
EXECUTIVE SUMMARY:
On March 2, 2017, the Lake County Agricultural Commissioner's (LCAC) office received an unexpected email from California Department of Food and Agriculture (CDFA) requesting that they deploy European Grapevine Moth (EGVM) insect detection traps in all commercial wine grape vineyards beginning April 2, 2017. CDFA instructed LCAC to draft their budget, showing CDFA reimbursing LCAC the full cost and to submit it as soon as possible in order to meet the deployment target date. On March 16, 2017, the LCAC submitted a budget of $23,910 to CDFA. LCAC received the Agreement from CDFA on April 14, 2017.
The EGVM is a serious international pest of commercial wine grape production. An infestation can result in quarantine (wine grapes). It was first discovered in Napa County in 2009, and it eventually spread to Sonoma and Mendocino counties. Fortunately, this pest was eradicated in 2016. However, to insure that they have been eradicated, the CDFA has requested that all counties with commercial wine grapes begin detection trapping again, beginning April 1st through August 31st.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Agreement No. 16-0696-SF between the County of Lake and the State of California, Department of Food and Agriculture, for Compliance with the European Grapevine Moth Detection Program and authorize the Chair to sign the agreement.
7.3Approve reissuance of tax refund check from FY 2011/12 to Jeannie Crandall in the amount of $292.06.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Our office has received a request from Jeannie Crandall to reissue a check that was not cashed within six months from the date of issuance and is therefore void. Government Code 29802 sets guidelines by which the Auditor-Controller or your Board may authorize replacement of void checks. The check in question is the following:
* Check number 636614 was a supplemental tax refund for a reduction in value in the amount of $292.06, issued to Jeannie Marie Crandall on 10/05/2011. She did not deposit the check within six months of being issued and is now void.
It has been verified that the check has been cancelled in the financial system and has not been reissued. Attached is the supporting documentation.
This check falls outside the two year timeframe allowable for the Auditor-Controller to approve the reissuance and we respectfully request your approval to reissue the above check.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve reissuance of tax refund check from FY 2011/12 to Jeannie Crandall in the amount of $292.06.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller/County Clerk
DATE: May 9, 2017
SUBJECT: Approve reissuance of tax refund check from FY 2011/12 to Jeannie Crandall in the amount of $292.06.
EXECUTIVE SUMMARY:
Our office has received a request from Jeannie Crandall to reissue a check that was not cashed within six months from the date of issuance and is therefore void. Government Code 29802 sets guidelines by which the Auditor-Controller or your Board may authorize replacement of void checks. The check in question is the following:
* Check number 636614 was a supplemental tax refund for a reduction in value in the amount of $292.06, issued to Jeannie Marie Crandall on 10/05/2011. She did not deposit the check within six months of being issued and is now void.
It has been verified that the check has been cancelled in the financial system and has not been reissued. Attached is the supporting documentation.
This check falls outside the two year timeframe allowable for the Auditor-Controller to approve the reissuance and we respectfully request your approval to reissue the above check.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve reissuance of tax refund check from FY 2011/12 to Jeannie Crandall in the amount of $292.06.
7.4Approve the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a new contract maximum of $2,090 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Modesto Residential Living Center, LLC is an Adult Residential Facility licensed by the State of California, which is specific to the needs of adult clients that require placement. Modesto Residential Living Center, LLC. has proven to be a cost-efficient alternative for care of clients ready to be transitioned from Institutes for Mental Disease.
As all Lake County Medi-Cal beneficiaries have transitioned out of this facility to different levels of care, Lake County Behavioral Health is requesting a decrease in the total maximum payable under the Agreement of $89,160 for a new contract maximum of $2,090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 91,250
Decrease in Contract Amount: $ 89,160
New Contract Amount (With Amendment): $ 2,090
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As all Lake County Medi-Cal beneficiaries have transitioned out of this facility to different levels of care, Lake County Behavioral Health is requesting the approval of the First Amendment to the Agreement for a decrease in the total maximum payable under the Agreement in the amount of $89,160 for a new contract maximum of $2,090. The funds from the decrease in this contract will be re-allocated to other contracts within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $89,160 for a new contract maximum of $2,090 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: May 9, 2017
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 in the amount of $2,090 and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Modesto Residential Living Center, LLC is an Adult Residential Facility licensed by the State of California, which is specific to the needs of adult clients that require placement. Modesto Residential Living Center, LLC. has proven to be a cost-efficient alternative for care of clients ready to be transitioned from Institutes for Mental Disease.
As all Lake County Medi-Cal beneficiaries have transitioned out of this facility to different levels of care, Lake County Behavioral Health is requesting a decrease in the total maximum payable under the Agreement of $89,160 for a new contract maximum of $2,090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 91,250
Decrease in Contract Amount: $ 89,160
New Contract Amount (With Amendment): $ 2,090
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): As all Lake County Medi-Cal beneficiaries have transitioned out of this facility to different levels of care, Lake County Behavioral Health is requesting the approval of the First Amendment to the Agreement for a decrease in the total maximum payable under the Agreement in the amount of $89,160 for a new contract maximum of $2,090. The funds from the decrease in this contract will be re-allocated to other contracts within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Modesto Residential Living Center, LLC. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $89,160 for a new contract maximum of $2,090 and authorize the Board Chair to sign the Amendment.
7.5Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services (DHCS) for Fiscal Year 2016-17 and authorize the Behavioral Health Administrator to sign the Agreement.
Resolution
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no fiscal impact as the County Mental Health Plan Performance Agreement is a zero dollar Agreement. It is strictly a Performance Agreement for funds that are already provided to Lake County Behavioral Health through Realignment, Mental Health Services Act regulation, or individual grants.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2016-17 and authorize the Behavioral Health Administrator to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: May 9, 2017
SUBJECT: Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2016-17 and authorize the Behavioral Health Administrator to sign the Agreement.
EXECUTIVE SUMMARY: The County of Lake has a Standard Agreement with the Department of Health Care Services for the County Mental Health Plan which is effective May 1, 2013 through June 30, 2018. Attached, for your approval, is the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2016-17. This Performance Agreement outlines and discusses the Program Specifications including Special Terms and Conditions, the Request for Waiver, Funds Provisions, General Terms and Conditions, Information Confidentiality and Security Requirements, Privacy and Information Security Provisions, and Information Security Exchange Agreement between the Social Security Administration (SSA) and the California Department of Health Care Services.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no fiscal impact as the County Mental Health Plan Performance Agreement is a zero dollar Agreement. It is strictly a Performance Agreement for funds that are already provided to Lake County Behavioral Health through Realignment, Mental Health Services Act regulation, or individual grants.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2016-17 and authorize the Behavioral Health Administrator to sign the Agreement.
7.6Adopt Resolution Authorizing the Health Services Director to Sign a Three Year Agreement in the Amount of $31,926 for the California Department of Public Health HIV/AIDS Surveillance Program for FY2016- FY2019
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The HIV/AIDS Surveillance Program is a grant that is renewed annually. Program activities for this three year period will focus on five goals. To maintain infrastructure for HIV surveillance by establishing and maintaining HIV case surveillance in health, medical, public health, and social services settings, to collect and submit accurate, complete, and timely HIV surveillance data to the Office of AIDS (OA) that meet all data requirements set forth by the OA and the Centers for Disease Control and Prevention (CDC), to maintain data security and confidentiality by protecting patient privacy and confidentiality and ensure that protected health information is stored and disclosed only in a manner consistent with California and federal laws and regulations as well as OA policies and procedures, to conduct HIV surveillance activities in a manner consistent with administrative, fiscal, budgetary and program guidance from CDPH, OA and CDC that ensure program management and coordination, and to collaborate with partners to respond to the HIV epidemic to facilitate sharing data and resources to support progress toward meeting California's Integrated Plan goals and objectives.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: X__ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $31,926
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Health Services Director to Sign a Three Year Agreement in the Amount of $31,926 for the California Department of Public Health HIV/AIDS Surveillance Program for FY2016- FY2019
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: May 9, 2017
SUBJECT: Adopt Resolution Authorizing the Health Services Director to Sign
a Three Year Agreement in the Amount of $31,926 for the California
Department of Public Health HIV/AIDS Surveillance Program for
FY 2016 - FY 2019
EXECUTIVE SUMMARY:
The HIV/AIDS Surveillance Program is a grant that is renewed annually. Program activities for this three year period will focus on five goals. To maintain infrastructure for HIV surveillance by establishing and maintaining HIV case surveillance in health, medical, public health, and social services settings, to collect and submit accurate, complete, and timely HIV surveillance data to the Office of AIDS (OA) that meet all data requirements set forth by the OA and the Centers for Disease Control and Prevention (CDC), to maintain data security and confidentiality by protecting patient privacy and confidentiality and ensure that protected health information is stored and disclosed only in a manner consistent with California and federal laws and regulations as well as OA policies and procedures, to conduct HIV surveillance activities in a manner consistent with administrative, fiscal, budgetary and program guidance from CDPH, OA and CDC that ensure program management and coordination, and to collaborate with partners to respond to the HIV epidemic to facilitate sharing data and resources to support progress toward meeting California's Integrated Plan goals and objectives.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: X__ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $31,926
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Health Services Director to Sign a Three Year Agreement in the Amount of $31,926 for the California Department of Public Health HIV/AIDS Surveillance Program for FY2016- FY2019
7.7Adopt a Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit 4014, Department of Behavioral Health
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, there was a recent title change for the department head position in the Behavioral Health Department from "Behavioral Health Director" to "Behavioral Health Administrator/Acting Behavioral Health Director". Following this change, staff is recommending that the titles for the Deputy Director positions be updated to "Deputy Behavioral Health Administrator - Clinical" and "Deputy Director of Behavioral Health - Administration" for consistency within the Behavioral Health Department. There is no proposed change to the job description or salary related to this change. The title change has been done under the authority of the Human Resources Director.
In order to maintain historic information in the HR database, Staff is requesting that new position numbers be established within County service, and be reflected in the Behavioral Health position allocations.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests your Board's adoption of the attached resolution amending Resolution 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit 4014, Department of Behavioral Health.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Sarah Jansen, Deputy Human Resources Director
DATE: April 25, 2017
SUBJECT: Adopt a Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit 4014, Department of Behavioral Health
EXECUTIVE SUMMARY:
As your Board is aware, there was a recent title change for the department head position in the Behavioral Health Department from "Behavioral Health Director" to "Behavioral Health Administrator/Acting Behavioral Health Director". Following this change, staff is recommending that the titles for the Deputy Director positions be updated to "Deputy Behavioral Health Administrator - Clinical" and "Deputy Director of Behavioral Health - Administration" for consistency within the Behavioral Health Department. There is no proposed change to the job description or salary related to this change. The title change has been done under the authority of the Human Resources Director.
In order to maintain historic information in the HR database, Staff is requesting that new position numbers be established within County service, and be reflected in the Behavioral Health position allocations.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests your Board's adoption of the attached resolution amending Resolution 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit 4014, Department of Behavioral Health.
7.8Adopt Resolution Changing Mileage in County Maintained Road System
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Changing Mileage in County Maintained Road System.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 9, 2017
SUBJECT: Adopt Resolution Changing Mileage in County Maintained Road System
EXECUTIVE SUMMARY: During May of each year, the County is required to submit to the Department of Transportation changes to the County-Maintained Road System.
Staff has prepared the Resolution for your consideration. You will note during the last year, there has been no net change to the County-Maintained Road System as per Exhibit "A" attached.
We respectfully request the Board's approval of the attached resolution and authorization for the Chair to sign.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Changing Mileage in County Maintained Road System.
7.9Adopt Proclamation Designating the Week of May 7-13, 2017 as Correctional Officers Week in Lake County, Calif.
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 7-13, 2017, AS CORRECTIONAL OFFICERS WEEK
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Supervisors of the County of Lake adopts a proclamation to designate the week of May 7-13, 2017, as Correctional Officers Week in Lake County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 9, 2017
SUBJECT: Adopt Proclamation Designating the Week of May 7-13, 2017 as Correctional Officers Week in Lake County, Calif.
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 7-13, 2017, AS CORRECTIONAL OFFICERS WEEK
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Supervisors of the County of Lake adopts a proclamation to designate the week of May 7-13, 2017, as Correctional Officers Week in Lake County.
7.10Adopt Proclamation Designating the Week of May 7-13, 2017 as Law Enforcement Officers Week in Lake County, Calif.
Proclamation
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 7-13, 2017 AS LAW ENFORCEMENT OFFICERS WEEK
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Supervisors of the County of Lake Adopts a Proclamation Designating the week of May 7-13, 2017 as Law Enforcement Officers Week in Lake County, Calif.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 9, 2017
SUBJECT: Adopt Proclamation Designating the week of May 7-13, 2017 as Law Enforcement Officers Week in Lake County, Calif.
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 7-13, 2017 AS LAW ENFORCEMENT OFFICERS WEEK
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: The Board of Supervisors of the County of Lake Adopts a Proclamation Designating the week of May 7-13, 2017 as Law Enforcement Officers Week in Lake County, Calif.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.10. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: County Administative Officer Carol Huchingson introduced Crystal Markytan as the County's new Social Services Director and Ms. Markytan spoke.
Local resident Enrico Frediani representing the People Power Committee spoke.
Local resident Kevin Waycik representing Lucerne Neighborhood Watch spoke.
Cal Fire Battalion Chief Mike Wink, on behalf of the South Lake County Fire District, presented Supervisor Simon with his wallet badge and business cards.
Alice Perez and Preston Dickinson from AT&T presented a check to the Sheriff's Athletic Activities League.
8.29:10 A.M. - (a) Presentation of Proclamation Designating the Week of May 7-13, 2017 as Correctional Officers Week in Lake County, Calif.; (b) Presentation of Proclamation Designating the Week of May 7-13, 2017 as Enforcement Officers Week in Lake County, Calif.; and (c) Presentation of Proclamation Designating the Week of May 7-13, 2017 as Wildfire Awareness Week in Lake County, Calif.
Proclamation
Clerk’s notes: (a) Supervisor Steele read the proclamation into the record and presented it to Chief Deputy Greg Hosman. Chief Deputy Hosman spoke. Many staff were present.
(b) Supervisor Steele read the proclamation into the record and presented it to Sheriff Brian Martin. Sheriff Martin spoke. Many staff were present.
(c) Supervisor Simon read the proclamation into the record and presented it to Cal Fire Battalion Chief Mike Wink. Battalion Chief Wink spoke.
8.39:16 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 9, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 9, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:30 A.M. - Public Hearing to Solicit Citizen Input and Receive Comment for Possible Projects for Community Development Block Grant Applications under the 2016 Butte and Valley Wildfire Recovery Disaster Notice of Funding Availability (NOFA)
Public Hearing
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On September 1, 2016, the State Department of Housing and Community Development announced the availability of $7,592,000 in federal Community Development Block Grant (CDBG) Program funding for recovery efforts relating to the September 2015 Wildfire Disaster #DR-4340-CA NR 016. The NOFA makes funding available to Lake County for direct disaster recovery activities related to the Valley Fire. The deadline for filing applications under this NOFA is September 1, 2017.
Prior to submitting an application, CDBG regulations require that a public hearing be held to present specific information as follows:
1) Explanation of the CDBG Program;
2) Discussion of the National Objectives of the CDBG Program;
3) The amount of funding available and the type of activities that may be funded; and
4) Opportunities for citizen participation, including public hearings and an invitation to submit written comments.
National Objectives: CDBG funded projects must meet at least one of the following National Objectives: 1) benefit to low and moderate income persons; 2) prevention or elimination of slums and blight; or 3) meeting urgent community development needs.
Types of Eligible Activities: Eligible activities under this NOFA include: homeownership assistance and housing rehabilitation programs; public facility and public improvements projects (including public improvements in support of new housing construction); public service programs, planning studies, economic development business assistance and microenterprise activities.
The purpose of this public hearing is to give citizens an opportunity to provide input and make comments regarding the types of eligible activities the County should consider, and for the Board to prioritize the projects chosen for funding applications.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $7,592,000
Additional Requested: None
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a reimbursable grant. The County will be reimbursed after they apply for funds and provide proof of payment for grant expenditures.
STAFFING IMPACT (if applicable): A consultant has been hired to apply for the grants, but County staff will administer the grants and comply with all CDBG reporting requirements.
..Recommended Action
RECOMMENDED ACTION: Following a public hearing, staff requests the Board provide direction on the types of projects needed and the priority ranking of each prospective project. All funding applications will be brought back to the Board for approval prior to submission to CDBG.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 9, 2017
SUBJECT: Public Hearing to Solicit Citizen Input and Receive Comment for Possible Projects for Community Development Block Grant Applications under the 2016 Butte and Valley Wildfire Recovery Disaster Notice of Funding Availability (NOFA)
EXECUTIVE SUMMARY:
On September 1, 2016, the State Department of Housing and Community Development announced the availability of $7,592,000 in federal Community Development Block Grant (CDBG) Program funding for recovery efforts relating to the September 2015 Wildfire Disaster #DR-4340-CA NR 016. The NOFA makes funding available to Lake County for direct disaster recovery activities related to the Valley Fire. The deadline for filing applications under this NOFA is September 1, 2017.
Prior to submitting an application, CDBG regulations require that a public hearing be held to present specific information as follows:
1) Explanation of the CDBG Program;
2) Discussion of the National Objectives of the CDBG Program;
3) The amount of funding available and the type of activities that may be funded; and
4) Opportunities for citizen participation, including public hearings and an invitation to submit written comments.
National Objectives: CDBG funded projects must meet at least one of the following National Objectives: 1) benefit to low and moderate income persons; 2) prevention or elimination of slums and blight; or 3) meeting urgent community development needs.
Types of Eligible Activities: Eligible activities under this NOFA include: homeownership assistance and housing rehabilitation programs; public facility and public improvements projects (including public improvements in support of new housing construction); public service programs, planning studies, economic development business assistance and microenterprise activities.
The purpose of this public hearing is to give citizens an opportunity to provide input and make comments regarding the types of eligible activities the County should consider, and for the Board to prioritize the projects chosen for funding applications.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $7,592,000
Amount Budgeted: $7,592,000
Additional Requested: None
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a reimbursable grant. The County will be reimbursed after they apply for funds and provide proof of payment for grant expenditures.
STAFFING IMPACT (if applicable): A consultant has been hired to apply for the grants, but County staff will administer the grants and comply with all CDBG reporting requirements.
..Recommended Action
RECOMMENDED ACTION: Following a public hearing, staff requests the Board provide direction on the types of projects needed and the priority ranking of each prospective project. All funding applications will be brought back to the Board for approval prior to submission to CDBG.
On motion of Supervisor Brown, and by vote of the Board, directed staff to work with Contractor Jeff Lucas to develop a list of priorities on items discussed for possible projects within the Community Development Block Grant Applications under the 2016 Butte and Valley Wildfire Recovery Disaster Notice of Funding Availability (NOFA). The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item. Contractor Jeff Lucas presented the item to the Board. Mr. Lucas stated $7.6 million dollars is available for disaster area housing development to benefit low and moderate income households, blighted situations and urgent need. An urgent need situation would be to repair or replace infrastructure that was in place before the fires. These funds are available on an annual cycle for economic development planning.
Chair Smith opened the public hearing and the following people spoke: Phil Murphy, Ed Robey, Magdalena Valderrama and Greg Peters. No one else wished to speak and the public hearing was closed.
8.79:45 A.M. - Consideration of Bond Issuance - Konocti Unified School District
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
It does not appear that the County of Lake has previously been involved in past school district general obligation bond issuance by the County. In the instant matter, the Konocti Unified School District has requested that the County offer and issue the voter-approved bonds on its behalf as provided by the Education Code. (See Education Code Section 15140 et seq.) Education Code Section 15140(a) provides, in part, as follows:
Bonds of a school district or community college district shall be offered for sale by the Board of Supervisors of the County, the County Superintendent of which has jurisdiction over the District, or the Community College District Governing Board, where appropriate, as soon as possible following receipt of a resolution duly adopted by the governing board of the school district or community college district.
Education Code Section 15140(b) provides for a method by which a school district can issue its bonds on its own behalf if authorized by the Board of Supervisors. However, the procedure requires that the school district has not received a qualified or negative certification in its most recent interim report. Here, the District received a qualified certification in its most recent interim report. Accordingly, as required in Section 15140(a), the District's board has adopted its resolution requesting the County to proceed with the sale and issuance of the bonds.
Attached here for your Board's consideration is a resolution authorizing the issuance and sale of bonds on behalf of the Konocti Unified School District in an aggregate principal amount not to exceed $11,000,000. Additionally attached is the bond purchase agreement to be entered into by and between the County, the underwriter D.A. Davidson & Co., and the Konocti Unified School District. Both documents have been drafted and provided by bond counsel for the Konocti Unified School District. Both the County Auditor-Controller and the Treasurer-Tax Collector should be present when this item is taken up by your Board to ensure that any questions with regard to fiscal impacts to and responsibilities of the County may be answered.
The Resolution of the Board of Trustees of the Konocti Unified School District presenting the terms of sale are available for review upon request in the Clerk of the Board's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
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..Recommended Action
RECOMMENDED ACTION:
If your Board determines to move forward to issue these general obligation bonds, the following actions should be taken:
1. The resolution authorizing the issuance and sale of bonds on behalf of the Konocti Unified School District in an aggregate principal amount not to exceed $11,000,000 should be offered for passage; and
2. By motion, the bond purchase agreement by and between the County, D.A. Davidson & Co., and the Konocti Unified School District may be approved with authorization for the Treasurer-Tax Collector to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: THE HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: May 9, 2017
SUBJECT: Consideration of Bond Issuance - Konocti Unified School District
EXECUTIVE SUMMARY:
It does not appear that the County of Lake has previously been involved in past school district general obligation bond issuance by the County. In the instant matter, the Konocti Unified School District has requested that the County offer and issue the voter-approved bonds on its behalf as provided by the Education Code. (See Education Code Section 15140 et seq.) Education Code Section 15140(a) provides, in part, as follows:
Bonds of a school district or community college district shall be offered for sale by the Board of Supervisors of the County, the County Superintendent of which has jurisdiction over the District, or the Community College District Governing Board, where appropriate, as soon as possible following receipt of a resolution duly adopted by the governing board of the school district or community college district.
Education Code Section 15140(b) provides for a method by which a school district can issue its bonds on its own behalf if authorized by the Board of Supervisors. However, the procedure requires that the school district has not received a qualified or negative certification in its most recent interim report. Here, the District received a qualified certification in its most recent interim report. Accordingly, as required in Section 15140(a), the District's board has adopted its resolution requesting the County to proceed with the sale and issuance of the bonds.
Attached here for your Board's consideration is a resolution authorizing the issuance and sale of bonds on behalf of the Konocti Unified School District in an aggregate principal amount not to exceed $11,000,000. Additionally attached is the bond purchase agreement to be entered into by and between the County, the underwriter D.A. Davidson & Co., and the Konocti Unified School District. Both documents have been drafted and provided by bond counsel for the Konocti Unified School District. Both the County Auditor-Controller and the Treasurer-Tax Collector should be present when this item is taken up by your Board to ensure that any questions with regard to fiscal impacts to and responsibilities of the County may be answered.
The Resolution of the Board of Trustees of the Konocti Unified School District presenting the terms of sale are available for review upon request in the Clerk of the Board's office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
If your Board determines to move forward to issue these general obligation bonds, the following actions should be taken:
1. The resolution authorizing the issuance and sale of bonds on behalf of the Konocti Unified School District in an aggregate principal amount not to exceed $11,000,000 should be offered for passage; and
2. By motion, the bond purchase agreement by and between the County, D.A. Davidson & Co., and the Konocti Unified School District may be approved with authorization for the Treasurer-Tax Collector to sign.
There was Board consensus to continue the Bond Purchase Agreement portion of this item to May 16, 2017.
Supervisor Steele offered the Resolution with revisions as read and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Counsel Anita Grant presented the item to the Board with additional information and language that would revise the resolution and agreement if the Board moved forward with this item. Treasurer-Tax Collector Barbara Ringen was present and spoke. Konocti Unified School District Superintendent Donna Becnel and Chief Business Official Laurie Desimone were present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
10. Closed Session
10.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, K. Ferguson and C.Saderlund; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Existing litigation pursuant to Gov. Code sec. 54956.9(d)(1): Loberg v. County of Lake, et al.
Closed Session Item
10.3Public Employee Evaluations
Title: Water Resources Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:30 a.m. having taken no action.