Board Of Supervisors — Tuesday, June 20, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
5.1Extra Item #1 - Consideration to close County Library - Lakeport Branch to the public until June 27, 2017.
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
I am requesting that the Lakeport branch of the Lake County Library be closed for the week of Tuesday, June 20th through Saturday June 27th due to the roof construction project. You may recall that your Board approved funds to replace the roof at the Lakeport Library at midyear. Fumes from this roof restoration make the library unsafe for patrons and staff. Construction noise and activity also make the facility unsuitable for providing library service during the construction project.
After a meeting on with the vendor on Monday, June 12th I believed it would be possible to remain open to the public during this roof construction project. New information from the vendor supplied on June 18th regarding the products being used has caused me to determine that it would be in the best interest of all for the library to remain closed during the construction.
Library patrons will still be able to access the library system at our other locations in Clearlake, Upper Lake, and Middletown and online from our website: http://library.lakecountyca.gov. Patrons will also be able to return their checked out items at the outdoor book return at the Lakeport branch. Lakeport Storytime, which occurs weekly on Friday, will be held in Library Park at its normally scheduled time.
The library will reopen when construction is complete but no later than Tuesday, June 27th at 10AM.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Approve taking up Extra Item #1, as the need to take action came about after the posting of the current agenda and action must also take place before next BOS meeting
(b) Authorize closure of the County Library Lakeport Branch June 20-27, 2017 due to roof restoration project, to reopen on Tuesday, June 27, 2017 @ 10am.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: June 20, 2017
SUBJECT: EXTRA ITEM #1 - Consideration of County Library (Lakeport Branch) closure during roof restoration project
EXECUTIVE SUMMARY:
I am requesting that the Lakeport branch of the Lake County Library be closed for the week of Tuesday, June 20th through Saturday June 27th due to the roof construction project. You may recall that your Board approved funds to replace the roof at the Lakeport Library at midyear. Fumes from this roof restoration make the library unsafe for patrons and staff. Construction noise and activity also make the facility unsuitable for providing library service during the construction project.
After a meeting on with the vendor on Monday, June 12th I believed it would be possible to remain open to the public during this roof construction project. New information from the vendor supplied on June 18th regarding the products being used has caused me to determine that it would be in the best interest of all for the library to remain closed during the construction.
Library patrons will still be able to access the library system at our other locations in Clearlake, Upper Lake, and Middletown and online from our website: http://library.lakecountyca.gov. Patrons will also be able to return their checked out items at the outdoor book return at the Lakeport branch. Lakeport Storytime, which occurs weekly on Friday, will be held in Library Park at its normally scheduled time.
The library will reopen when construction is complete but no later than Tuesday, June 27th at 10AM.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Approve taking up Extra Item #1, as the need to take action came about after the posting of the current agenda and action must also take place before next BOS meeting
(b) Authorize closure of the County Library Lakeport Branch June 20-27, 2017 due to roof restoration project, to reopen on Tuesday, June 27, 2017 @ 10am.
On motion of Supervisor Steele, and by vote of the Board, approved to take up the extra item presented. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Steele, and by vote of the Board, approved the closure of the County Library - Lakeport Branch to the public until June 27, 2017. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Librarian Christopher Veach presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Proclamation commending Paul and Shery Loewen for decades of service to Lake County
Proclamation
passed on consent
Staff memo
Paul and Shery Loewen recently sold Lake Aero Styling, which exemplified excellence in the Lake County business community for decades. The Loewens' many efforts, including their work with the Lake County Airmen's Association and the staging of Lampson Field Air Fairs, raised awareness of aviation's contributions to the Lake County economy. Along the way, Paul Loewen developed dozens of innovative speed and performance modifications for Mooney Aircraft, developed a worldwide reputation for quality and reliability, and earned the Charles Taylor Award for 50 years of excellence in aircraft mechanics.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
I recommend adopting the Proclamation commending Paul and Shery Loewen for decades of service to Lake County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Tina Scott, District 4 Supervisor
DATE: June 20, 2017
SUBJECT: Adopt Proclamation commending Paul and Shery Loewen for decades of service to Lake County.
EXECUTIVE SUMMARY:
Paul and Shery Loewen recently sold Lake Aero Styling, which exemplified excellence in the Lake County business community for decades. The Loewens' many efforts, including their work with the Lake County Airmen's Association and the staging of Lampson Field Air Fairs, raised awareness of aviation's contributions to the Lake County economy. Along the way, Paul Loewen developed dozens of innovative speed and performance modifications for Mooney Aircraft, developed a worldwide reputation for quality and reliability, and earned the Charles Taylor Award for 50 years of excellence in aircraft mechanics.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
I recommend adopting the Proclamation commending Paul and Shery Loewen for decades of service to Lake County.
7.2Approve Letter of Opposition to AB 1250 (Jones-Sawyer), County Contracts for Personal Services.
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board may be aware, AB 1250 proposes new requirements for the performance monitoring of County contracts. This bill would apply to all new and existing contracts, and could impact and may interrupt delivery of many County services. Some transportation projects may be delayed, for example. New reporting requirements, including disclosure of names and wage information regarding a contractor's employees, may discourage some qualified entities from applying for contracts.
CSAC advises, and staff recommends, that your Board approve and sign the attached Letter of Opposition to AB 1250 (Jones-Sawyer), County Contracts for Personal Services.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff advises that your Board approve and sign the attached Letter of Opposition to AB 1250 (Jones-Sawyer), County Contracts for Personal Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 20, 2017
SUBJECT: Approve Letter of Opposition to AB 1250 (Jones-Sawyer), County Contracts for Personal Services.
EXECUTIVE SUMMARY:
As your Board may be aware, AB 1250 proposes new requirements for the performance monitoring of County contracts. This bill would apply to all new and existing contracts, and could impact and may interrupt delivery of many County services. Some transportation projects may be delayed, for example. New reporting requirements, including disclosure of names and wage information regarding a contractor's employees, may discourage some qualified entities from applying for contracts.
CSAC advises, and staff recommends, that your Board approve and sign the attached Letter of Opposition to AB 1250 (Jones-Sawyer), County Contracts for Personal Services.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff advises that your Board approve and sign the attached Letter of Opposition to AB 1250 (Jones-Sawyer), County Contracts for Personal Services.
7.3a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, as the County is piggybacking on a cooperative purchasing consortium contract; b) Approve Agreement with Canon Solutions America providing terms and conditions for acquisition, operation and maintenance of digital copy machines and supporting products, services and supplies for a monthly lease amount of $6,862.42 and a per copy amount of $0.0056 (B&W) and $0.0450 (Color); and authorize the Chair to sign; and c) Authorize the Purchasing Agent to execute the resulting purchase orders and/or lease agreements.
Agreement
passed on consent
Staff memo
The current five-year agreement with Canon U.S.A. Inc. for provision of photocopy machines has expired and is continuing on a month-to-month basis. Staff explored options for the replacement of our current photocopy machine agreement and found the "piggyback" option of using an existing competitively bid agreement would be the most cost effective.
Staff contacted multiple vendors that have repair technicians who reside in Lake County which is a critical element to facilitating expeditious responses to our service calls. The vendors contacted were required to have "piggyback" options that could be extended to our County for photocopy machines. The quote from Canon Solutions America was the lowest cost and the vendor has agreed to the County's proposed terms and conditions.
Typically, this procurement would be subject to the County's Consultant Selection Policy (CSB). In this instance though pursuant to Section 2-38.4 of the Lake County Code, the County is authorized to "piggyback" or use other agencies' competitively awarded contracts. Canon is proposing to "piggyback" on the master agreement with the National Integrated Purchasing Alliance (NIPA) Contract CP-002-13. Consequently, a CSB process would not be required if your Board determines that Canon's proposal is in the County's best interest.
Canon's proposal provides a 60 month lease of 91 photocopy machines with an incremental cost per print/copy of $0.0056 cents for black & white and $0.045 cents for color. Based on the County-wide average monthly black & white copies of 416,974, color copies of 29,899, and leasing expenses, the total monthly cost would be approximately $10,542.92. The proposed new pricing would save the County approximately $5,700 annually. Canon has provided reliable machines and services over the past 5 years. Consequently, staff feels the new agreement with Canon Solutions America is in the best interest of the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The new agreement with Canon Solutions America will lower our overall expenses related to each print/copy made on County photocopy machines.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, as the County is piggybacking on a cooperative purchasing consortium contract.
b) Approve Agreement with Canon Solutions America providing terms and conditions for acquisition, operation and maintenance of digital copy machines and supporting products, services and supplies for a monthly lease amount of $6,862.42 and a per copy amount of $0.0056 (B&W) and $0.0450 (Color); and authorize the Chair to sign; and
c) Authorize the Purchasing Agent to execute the resulting purchase orders and/or lease agreements.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 20, 2017
SUBJECT: a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, as the County is piggybacking on a cooperative purchasing consortium contract;
b) Approve Agreement with Canon Solutions America providing terms and conditions for acquisition, operation and maintenance of digital copy machines and supporting products, services and supplies for a monthly lease amount of $6,862.42 and a per copy amount of $0.0056 (B&W) and $0.0450 (Color); and authorize the Chair to sign; and
c) Authorize the Purchasing Agent to execute the resulting purchase orders and/or lease agreements.
EXECUTIVE SUMMARY:
The current five-year agreement with Canon U.S.A. Inc. for provision of photocopy machines has expired and is continuing on a month-to-month basis. Staff explored options for the replacement of our current photocopy machine agreement and found the "piggyback" option of using an existing competitively bid agreement would be the most cost effective.
Staff contacted multiple vendors that have repair technicians who reside in Lake County which is a critical element to facilitating expeditious responses to our service calls. The vendors contacted were required to have "piggyback" options that could be extended to our County for photocopy machines. The quote from Canon Solutions America was the lowest cost and the vendor has agreed to the County's proposed terms and conditions.
Typically, this procurement would be subject to the County's Consultant Selection Policy (CSB). In this instance though pursuant to Section 2-38.4 of the Lake County Code, the County is authorized to "piggyback" or use other agencies' competitively awarded contracts. Canon is proposing to "piggyback" on the master agreement with the National Integrated Purchasing Alliance (NIPA) Contract CP-002-13. Consequently, a CSB process would not be required if your Board determines that Canon's proposal is in the County's best interest.
Canon's proposal provides a 60 month lease of 91 photocopy machines with an incremental cost per print/copy of $0.0056 cents for black & white and $0.045 cents for color. Based on the County-wide average monthly black & white copies of 416,974, color copies of 29,899, and leasing expenses, the total monthly cost would be approximately $10,542.92. The proposed new pricing would save the County approximately $5,700 annually. Canon has provided reliable machines and services over the past 5 years. Consequently, staff feels the new agreement with Canon Solutions America is in the best interest of the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The new agreement with Canon Solutions America will lower our overall expenses related to each print/copy made on County photocopy machines.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, as the County is piggybacking on a cooperative purchasing consortium contract.
b) Approve Agreement with Canon Solutions America providing terms and conditions for acquisition, operation and maintenance of digital copy machines and supporting products, services and supplies for a monthly lease amount of $6,862.42 and a per copy amount of $0.0056 (B&W) and $0.0450 (Color); and authorize the Chair to sign; and
c) Authorize the Purchasing Agent to execute the resulting purchase orders and/or lease agreements.
7.4Adopt Resolution to Appoint Jan Coppinger, Lake County Special Districts Administrator as the Environmental Officer for the Anderson Springs Septic to Sewer Project
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On May 23, 2017 your Board passed resolution number 2017-64 approving an application for funding and the execution of a grant agreement and any amendments thereto from the wildfire disaster community development Block Grant Funding Allocation (CDBG) Program.
This resolution authorized Carol J. Huchingson, County Administrative Officer, to sign the application and act on the County's behalf in all matters pertaining to this application.
Per the CDBG Grant Management Manual, Chapter 3, Environmental Review Requirements, Subpart B, regarding who is designated to make sure the NEPA requirements are met, the Grantee, County of Lake/Board of Supervisors, must designate a Certifying Officer to ensure compliance with NEPA, and all the other CDBG program requirements. The manual states that the grantee should designate an Environmental Officer who can be the grant administrator who oversees the work of the consulting engineer.
Justin Witt, Environmental Engineer with Brelje & Race has been hired to perform the NEPA documents. The Environmental Officer will facilitate communications between the engineer and any agencies that have comments or concerns with the project. The Environmental Officer will also coordinate the local public notice, facilitate agency comments, and complete (signs) the forms. The grantee is responsible for complying with the NEPA rules, issuing the public notification through that department of the grantee, and ensures the Environmental Review Record is complete and available to the public.
As the grantee, Lake County Sanitation is coordinating these activities for the other funding agencies that are participating in this project. We are requesting that Jan Coppinger be appointed the Environmental Officer for CDBG funding.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution to Appoint Jan Coppinger, Lake County Special Districts Administrator, as the Environmental Officer for the Anderson Springs Septic to Sewer Project
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 20, 2017
SUBJECT: Adopt Resolution to Appoint Jan Coppinger, Lake County Special Districts Administrator as the Environmental Officer for the Anderson Springs Septic to Sewer Project
EXECUTIVE SUMMARY:
On May 23, 2017 your Board passed resolution number 2017-64 approving an application for funding and the execution of a grant agreement and any amendments thereto from the wildfire disaster community development Block Grant Funding Allocation (CDBG) Program.
This resolution authorized Carol J. Huchingson, County Administrative Officer, to sign the application and act on the County's behalf in all matters pertaining to this application.
Per the CDBG Grant Management Manual, Chapter 3, Environmental Review Requirements, Subpart B, regarding who is designated to make sure the NEPA requirements are met, the Grantee, County of Lake/Board of Supervisors, must designate a Certifying Officer to ensure compliance with NEPA, and all the other CDBG program requirements. The manual states that the grantee should designate an Environmental Officer who can be the grant administrator who oversees the work of the consulting engineer.
Justin Witt, Environmental Engineer with Brelje & Race has been hired to perform the NEPA documents. The Environmental Officer will facilitate communications between the engineer and any agencies that have comments or concerns with the project. The Environmental Officer will also coordinate the local public notice, facilitate agency comments, and complete (signs) the forms. The grantee is responsible for complying with the NEPA rules, issuing the public notification through that department of the grantee, and ensures the Environmental Review Record is complete and available to the public.
As the grantee, Lake County Sanitation is coordinating these activities for the other funding agencies that are participating in this project. We are requesting that Jan Coppinger be appointed the Environmental Officer for CDBG funding.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution to Appoint Jan Coppinger, Lake County Special Districts Administrator, as the Environmental Officer for the Anderson Springs Septic to Sewer Project
7.5Adopt Resolution Establishing 2017-2018 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2017-2018 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing 2017-2018 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller
DATE: June 20, 2017
SUBJECT: Adopt Resolution Establishing 2017-2018 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
EXECUTIVE SUMMARY:
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2017-2018 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing 2017-2018 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
7.6Approve Agreement between the County of Lake and Richard Bachman, DVM for veterinary professional services not to exceed $140,000 for the FY17/18; and authorize Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Attached is the agreement between the County of Lake and Richard Bachman, DVM for veterinary professional services not to exceed $140,000 for the FY17/18.
Our medical clinic provides 'no cost' community cat surgeries, as well as spay-neuter services on all our adoptions, rescue animals, low income pets and Pitbulls. Additionally, the standard and quality of medical care shelter animals receive is outstanding. We have been able to save tens of thousands of dollars by providing our own medical care here at the shelter.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $140,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Richard Bachman, DVM for veterinary professional services not to exceed $140,000 for the FY17/18; and authorize Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson, Director Lake County Animal Care & Control
DATE: June 20, 2017
SUBJECT: Approve Agreement between the County of Lake and Richard Bachman, DVM for veterinary professional services not to exceed $140,000 for the FY17/18; and authorize Chair to sign
EXECUTIVE SUMMARY:
Attached is the agreement between the County of Lake and Richard Bachman, DVM for veterinary professional services not to exceed $140,000 for the FY17/18.
Our medical clinic provides 'no cost' community cat surgeries, as well as spay-neuter services on all our adoptions, rescue animals, low income pets and Pitbulls. Additionally, the standard and quality of medical care shelter animals receive is outstanding. We have been able to save tens of thousands of dollars by providing our own medical care here at the shelter.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $140,000
Amount Budgeted: $140,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Richard Bachman, DVM for veterinary professional services not to exceed $140,000 for the FY17/18; and authorize Chair to sign
7.7Approve Reissuance of Cancelled Check to Deschamps Automotive from FY 14/15, which was not cashed within six months from the date of issuance.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
We received a request from the owner of Deschamps Automotive to reissue a check that was not cashed within six months from the date of issuance and is therefore void. Government Code 29802 sets the guidelines by which the Auditor-Controller or your Board may authorize replacement of void checks. The check in question is the following:
* Check number 695127 was a payment to invoice #14650 for repairs in the amount of $296.03, issued to Deschamps Automotive on 08/08/2014. According to the owner the check was misplaced and never cashed.
It has been verified that the check has been cancelled in the financial system and was not reissued. Attached is the supporting documentation.
This check falls outside the two year timeframe allowable for the Auditor-Controller to approve reissuance and we respectfully request your approval to reissue the above check.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Reissuance of Cancelled Check to Deschamps Automotive from FY 14/15, which was not cashed within six months from the date of issuance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 20, 2017
SUBJECT: Approve Reissuance of Cancelled Check to Deschamps Automotive from FY 14/15, which was not cashed within six months from the date of issuance.
EXECUTIVE SUMMARY:
We received a request from the owner of Deschamps Automotive to reissue a check that was not cashed within six months from the date of issuance and is therefore void. Government Code 29802 sets the guidelines by which the Auditor-Controller or your Board may authorize replacement of void checks. The check in question is the following:
* Check number 695127 was a payment to invoice #14650 for repairs in the amount of $296.03, issued to Deschamps Automotive on 08/08/2014. According to the owner the check was misplaced and never cashed.
It has been verified that the check has been cancelled in the financial system and was not reissued. Attached is the supporting documentation.
This check falls outside the two year timeframe allowable for the Auditor-Controller to approve reissuance and we respectfully request your approval to reissue the above check.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Reissuance of Cancelled Check to Deschamps Automotive from FY 14/15, which was not cashed within six months from the date of issuance.
7.8(a) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $25,426; and authorize the Sheriff to issue a purchase order; and (b) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $3668, and authorize the Director of Information Technology to issue a purchase order
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY On March 21, 2016, Shane French, Director of Information Technology, issued an RFP for the purchase and installation of a video conferencing system for the County. Several proposals were received and a Consultant Selection Board consisting of Shane French, Undersheriff Chris Macedo, DSS Deputy Director Jennifer Fitts, Chief Probation Officer Rob Howe and Jack Long, a member of the public, each reviewed the proposals and set up demonstrations from two of the vendors. Once a vendor was selected, a bid was requested. This bid came in at over $300,000 which was cost prohibitive.
Staff then requested a demonstration for the video conferencing system used by State OES. This system is known as Blue Jeans. Demonstrations were held, and upon consensus of the various departments, three bids were received for Blue Jeans with the low bidder being Conferencing Advisors, Inc.
At this time, the Sheriff's Department requests approval for the purchase of seven (7) units at a cost of $25,426 through Conferencing Advisors, Inc. Additional units will be purchased in the future and we ask your Board to authorize this item as a County approved video conferencing system. Grant funding is available for this purchase and has been approved through the FY15 Homeland Security grant program.
The Information Technology Department also requests approval for the purchase of one (1) unit at a cost of $3,668, with additional units to be purchased by other departments. Funding for this purchase is included in the IT Budget 1904/38.00.
Sheriff's Department
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 30,000
Additional Requested: N/A at this time
Annual Cost (if planned for future years): $599 per Annual license and $599 per Host Annual license
Information Technology
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 3,700
Additional Requested: N/A at this time
Annual Cost (if planned for future years): $599 per Annual license and $599 per Host Annual license
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/OES budget 2704/38.00 and there is no cost to the County general fund. Annual costs for this equipment will be paid with OES funds as well. Funds are also budgeted in the Information Technology budget 1904/38.00.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $25,426; and authorize the Sheriff to issue a purchase order; and (b) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $3,668; and authorize the Director of Information Technology to issue a purchase order.
Original memo text
..Title
..Body
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/ OES Director
Shane French, Director of Information Technology
DATE: June 20, 2017
SUBJECT: (a) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $25,426; and authorize the Sheriff to issue a purchase order; and (b) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $3,668; and authorize the Director of Information Technology to issue a purchase order
EXECUTIVE SUMMARY On March 21, 2016, Shane French, Director of Information Technology, issued an RFP for the purchase and installation of a video conferencing system for the County. Several proposals were received and a Consultant Selection Board consisting of Shane French, Undersheriff Chris Macedo, DSS Deputy Director Jennifer Fitts, Chief Probation Officer Rob Howe and Jack Long, a member of the public, each reviewed the proposals and set up demonstrations from two of the vendors. Once a vendor was selected, a bid was requested. This bid came in at over $300,000 which was cost prohibitive.
Staff then requested a demonstration for the video conferencing system used by State OES. This system is known as Blue Jeans. Demonstrations were held, and upon consensus of the various departments, three bids were received for Blue Jeans with the low bidder being Conferencing Advisors, Inc.
At this time, the Sheriff's Department requests approval for the purchase of seven (7) units at a cost of $25,426 through Conferencing Advisors, Inc. Additional units will be purchased in the future and we ask your Board to authorize this item as a County approved video conferencing system. Grant funding is available for this purchase and has been approved through the FY15 Homeland Security grant program.
The Information Technology Department also requests approval for the purchase of one (1) unit at a cost of $3,668, with additional units to be purchased by other departments. Funding for this purchase is included in the IT Budget 1904/38.00.
Sheriff's Department
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 30,000
Amount Budgeted: 30,000
Additional Requested: N/A at this time
Annual Cost (if planned for future years): $599 per Annual license and $599 per Host Annual license
Information Technology
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 3,700
Amount Budgeted: 3,700
Additional Requested: N/A at this time
Annual Cost (if planned for future years): $599 per Annual license and $599 per Host Annual license
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/OES budget 2704/38.00 and there is no cost to the County general fund. Annual costs for this equipment will be paid with OES funds as well. Funds are also budgeted in the Information Technology budget 1904/38.00.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $25,426; and authorize the Sheriff to issue a purchase order; and (b) Approve the Purchase of Video Conferencing Equipment from Conferencing Advisors, Inc. in the amount of $3,668; and authorize the Director of Information Technology to issue a purchase order.
7.9Approve Contract between the County of Lake and Redwood Toxicology Laboratory, Inc. in the Amount of $20,000 starting July 1, 2017 to June 30, 2020; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, Redwood Toxicology Laboratory (RTL) currently performs drug and alcohol testing for the Lake County Department of Social Services pursuant to a contract which terminates June 30, 2017. Drug and alcohol testing is necessary to ensure the safety of dependent children and client compliance with mandates. Often the testing is court ordered. The term of this agreement is July 1, 2017 through June 30, 2020. Maximum compensation per fiscal year is $20,000.00, reflected in the Social Services budget.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $20,000.00
Additional Requested: 0
Annual Cost (if planned for future years): $20,000.00 per Fiscal Year
FISCAL IMPACT (Narrative): There is no County cost associated with this agreement.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Redwood Toxicology Laboratory, Inc. in the Amount of $20,000 starting July 1, 2017 to June 30, 2020; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 20, 2017
SUBJECT: Approve Contract between the County of Lake and Redwood Toxicology Laboratory, Inc. in the Amount of $20,000 starting July 1, 2017 to June 30, 2020; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
As your Board is aware, Redwood Toxicology Laboratory (RTL) currently performs drug and alcohol testing for the Lake County Department of Social Services pursuant to a contract which terminates June 30, 2017. Drug and alcohol testing is necessary to ensure the safety of dependent children and client compliance with mandates. Often the testing is court ordered. The term of this agreement is July 1, 2017 through June 30, 2020. Maximum compensation per fiscal year is $20,000.00, reflected in the Social Services budget.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $20,000.00
Amount Budgeted: $20,000.00
Additional Requested: 0
Annual Cost (if planned for future years): $20,000.00 per Fiscal Year
FISCAL IMPACT (Narrative): There is no County cost associated with this agreement.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Redwood Toxicology Laboratory, Inc. in the Amount of $20,000 starting July 1, 2017 to June 30, 2020; and authorize the Chair to Sign.
7.10a) Waive the formal bid process per Ordinance #2406, Purchasing Code 38.1, as the cost of service has not increased; b) Approve Contract between County of Lake and Lake County Office of Education for Differential Response Services in the amount of $70,000 starting July 1, 2017 through June 30, 2020; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Department of Social Services (LCDSS) began contracting with the Lake County Office of Education (LCOE) for the provision of DR services on October 1, 2007 with your Board's approval. Since then, LCOE has continually provided services to Lake County families at risk for child abuse or neglect. LCDSS requests that your Board waive the competitive procurement requirement because there is no public benefit to do so. DR services have been provided by both LCOE and Lake Family Resource Center (LFRC) since the beginning of the program, with no increase to cost. Both LCOE and LFRC have developed services in collaboration with one another as well as our department.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years): $70,000.00
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
a) Waive the formal bid process per Ordinance #2406, Purchasing Code 38.1, as the cost of service has not increased; b) Approve Contract between County of Lake and Lake County Office of Education for Differential Response Services in the amount of $70,000 starting July 1, 2017 through June 30, 2020; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 20, 2017
SUBJECT: a) Waive the formal bid process per Ordinance #2406, Purchasing Code 38.1, as the cost of service has not increased; b) Approve Contract between County of Lake and Lake County Office of Education for Differential Response Services in the amount of $70,000 starting July 1, 2017 through June 30, 2020; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Department of Social Services (LCDSS) began contracting with the Lake County Office of Education (LCOE) for the provision of DR services on October 1, 2007 with your Board's approval. Since then, LCOE has continually provided services to Lake County families at risk for child abuse or neglect. LCDSS requests that your Board waive the competitive procurement requirement because there is no public benefit to do so. DR services have been provided by both LCOE and Lake Family Resource Center (LFRC) since the beginning of the program, with no increase to cost. Both LCOE and LFRC have developed services in collaboration with one another as well as our department.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $70,000.00 per fiscal year
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years): $70,000.00
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
a) Waive the formal bid process per Ordinance #2406, Purchasing Code 38.1, as the cost of service has not increased; b) Approve Contract between County of Lake and Lake County Office of Education for Differential Response Services in the amount of $70,000 starting July 1, 2017 through June 30, 2020; and authorize the Chair to sign.
7.11Approve Contract between the County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Office of Education (LCOE) receives funding from the California Department of Education for educational services provided to foster youth attending schools in Lake County. This contract will maximize the State funding by drawing down allowable federal funds. This is an opportunity for the County, with no expenditure of County funds, to provide needed educational services to children in foster care. The term of this Contract is July 1, 2017 through June 30, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $45,000.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 20, 2017
SUBJECT: Approve Contract between the County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Office of Education (LCOE) receives funding from the California Department of Education for educational services provided to foster youth attending schools in Lake County. This contract will maximize the State funding by drawing down allowable federal funds. This is an opportunity for the County, with no expenditure of County funds, to provide needed educational services to children in foster care. The term of this Contract is July 1, 2017 through June 30, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $45,000.00
Amount Budgeted: $45,000.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lake County Office of Education for Foster Youth Services in the amount of $45,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to sign.
7.12Approve Contract between the County of Lake and the Lake County Office of Education for Probation Family PRO Services in the Amount of $36,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Probation Family PRO (Positive Response and Outcomes) provides preventive services to families with youth identified by the Probation Department of being at risk of entering the juvenile justice system. As your Board is aware, the Lake County Office of Education (LCOE) Healthy Start Program has provided these services since July 1, 2010. LCDSS administers the contract because the funding for Probation Family PRO is provided by the California Department of Social Services. The funding combines Child Welfare Services Outcome Improvement Project (CWSOIP) and Supportive Therapeutic Options Program (STOP) funds. A 30% match for the STOP funds will be provided by LCOE using existing staff. This is an opportunity for the County, with no expenditure of County funds, to provide preventive services to families with youth who might otherwise enter the Probation system. The term of this Contract is July 1, 2017 through June 30, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $36,000.00
Amount Budgeted: $36,000.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and the Lake County Office of Education for Probation Family PRO Services in the Amount of $36,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 20, 2017
SUBJECT: Approve Contract between the County of Lake and the Lake County Office of Education for Probation Family PRO Services in the Amount of $36,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
Probation Family PRO (Positive Response and Outcomes) provides preventive services to families with youth identified by the Probation Department of being at risk of entering the juvenile justice system. As your Board is aware, the Lake County Office of Education (LCOE) Healthy Start Program has provided these services since July 1, 2010. LCDSS administers the contract because the funding for Probation Family PRO is provided by the California Department of Social Services. The funding combines Child Welfare Services Outcome Improvement Project (CWSOIP) and Supportive Therapeutic Options Program (STOP) funds. A 30% match for the STOP funds will be provided by LCOE using existing staff. This is an opportunity for the County, with no expenditure of County funds, to provide preventive services to families with youth who might otherwise enter the Probation system. The term of this Contract is July 1, 2017 through June 30, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $36,000.00
Amount Budgeted: $36,000.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and the Lake County Office of Education for Probation Family PRO Services in the Amount of $36,000 starting July 1, 2017 through June 30, 2018; and authorize the Chair to Sign.
7.13Adopt Resolution Authorizing the Cancellation of Lake County Sanitation NW Sewer Replacement Designation in the Amount of $150,000.00 to Pay for Emergency Expenses during the 2017 Storm Event
Resolution
passed on consent
Staff memo
FISCAL IMPACT (Narrative):
See executive summary.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
Adopt resolution authorizing the cancellation of Lake County Sanitation NW Sewer Replacement Designation in the amount of $150,000.00 to pay for emergency expenses during the 2017 storm event.
Questions can be addressed to Jan Coppinger at (707)263-0119.
Original memo text
MEMORANDUM
TO: Board of Directors
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 20, 2017
SUBJECT: Adopt Resolution Authorizing the Cancellation of Lake County Sanitation NW Sewer Replacement Designation in the Amount of $150,000.00 to Pay for Emergency Expenses during the 2017 Storm Event.
EXECUTIVE SUMMARY:
The heavy rainfall combined with high lake levels during the months of January, February and March 2017 caused a significant challenge at the Northwest Regional Sewer System. In order to prevent sewer spills and to protect the health and safety of the public and the environment, Lake County Sanitation NW hired several septic haulers to convey additional flows from lift stations to the treatment plant and continuously run all pumps throughout the duration of high lake levels. The additional emergency activities caused Lake County Sanitation NW to incur significant increase in the District's overall operation and maintenance expenses.
In order to pay the septic haulers and other storm related expenses, Lake County Sanitation NW had to deplete its O&M Reserves and canceled various O&M projects. Lake County Sanitation NW's estimated storm related expense is approximately $373,282.00. $150,000 remains to be paid. In order to pay the remaining emergency expenses, LACOSAN NW needs to cancel $150,000.00 from Sewer Replacement Reserve Designation.
Lake County Sanitation NW submitted insurance claims to McLarens and currently working with FEMA/CALOES on its Federal/State Disaster Claims. Lake County Sanitation NW will replenish its Sewer Replacement Reserve Designation once reimbursement payment is received.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $150,000.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
See executive summary.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
Adopt resolution authorizing the cancellation of Lake County Sanitation NW Sewer Replacement Designation in the amount of $150,000.00 to pay for emergency expenses during the 2017 storm event.
Questions can be addressed to Jan Coppinger at (707)263-0119.
7.14(a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $182,555.70, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 online tax bills and e-payment processing services, in the amount of $4,323.06, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The 2017-18 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.
The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, and Online Business Property Filing Licensing /Support. The Maintenance Agreement for fiscal year 2017-18 is $182,555.70. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,323.06. These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments. Primary users of the system are the Tax Collector, Auditor, and the Assessor. Additional users include Special Districts and Information Technology. The County has more than 150 registered users on the system and provides online public access via the Tax Collector's website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $186,878.76
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds were budgeted for the estimated cost from 001-1122-711.17-00. Additional funds were budgeted from 295-8695-711.80.80 in the amount of $12,000.00
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $182,555.70, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 online tax bills and e-payment processing services, in the amount of $4,323.06, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Barbara C. Ringen, Treasurer - Tax Collector
DATE: June 20, 2017
SUBJECT: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $182,555.70, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 online tax bills and e-payment processing services, in the amount of $4,323.06, and authorize the Chair to sign.
EXECUTIVE SUMMARY: The 2017-18 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.
The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, and Online Business Property Filing Licensing /Support. The Maintenance Agreement for fiscal year 2017-18 is $182,555.70. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,323.06. These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments. Primary users of the system are the Tax Collector, Auditor, and the Assessor. Additional users include Special Districts and Information Technology. The County has more than 150 registered users on the system and provides online public access via the Tax Collector's website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $186,878.76
Amount Budgeted: $186,878.76
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds were budgeted for the estimated cost from 001-1122-711.17-00. Additional funds were budgeted from 295-8695-711.80.80 in the amount of $12,000.00
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $182,555.70, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2017-18 online tax bills and e-payment processing services, in the amount of $4,323.06, and authorize the Chair to sign.
7.15(Sitting as Lake County Watershed Protection District) (a) Approve Contract by and between Lake County Watershed Protection District and White and Sons Boatworks for the Vessel Salvage Grant Program (SAVE) not to exceed $23,040 and authorize the Chair to sign; and (b) Approve Contract by and between the Lake County Watershed Protection District and Enterprise Towing for the Vessel Salvage Grant Program (SAVE) not to exceed $34,560 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $57,600
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Contract by and between Lake County Watershed Protection District and White and Sons Boatworks for the Vessel Salvage Grant Program (SAVE) not to exceed $23,040 and authorize the Chair to sign; and
(b) Approve Contract by and between the Lake County Watershed Protection District and Enterprise Towing for the Vessel Salvage Grant Program (SAVE) not to exceed $34,560 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: June 20, 2017
SUBJECT: (a) Approve Contract by and between Lake County Watershed Protection District and White and Sons Boatworks for the Vessel Salvage Grant Program (SAVE) not to exceed $23,040 and authorize the Chair to sign; and (b) Approve Contract by and between the Lake County Watershed Protection District and Enterprise Towing for the Vessel Salvage Grant Program (SAVE) not to exceed $34,560 and authorize the Chair to sign.
EXECUTIVE SUMMARY: Following Board direction from April 11, the Water Resources Department issued a second solicitation for bids on the state-supported vessel salvage program offering the option for contractors to provide either land-based or marine-based services or both. White and Sons allowed us to consider their original submission in the second solicitation. Two other proposals were received from vehicle towing companies. The consultant review panel determined that the proposals from Enterprise Towing and White and Sons were acceptable. The contracts presented here today split the work into a marine component and a land component. White and Sons will be provided $23,040 for the marine work; Enterprise Towing will be awarded $34,560 for the land-based work. To best position the County for receipt of additional funding, we will likely need to expend a significant portion of the existing funds prior to the end of August this year.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $57,600
Amount Budgeted: $57,600
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Contract by and between Lake County Watershed Protection District and White and Sons Boatworks for the Vessel Salvage Grant Program (SAVE) not to exceed $23,040 and authorize the Chair to sign; and
(b) Approve Contract by and between the Lake County Watershed Protection District and Enterprise Towing for the Vessel Salvage Grant Program (SAVE) not to exceed $34,560 and authorize the Chair to sign.
7.16Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 8107, Water Resources
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: This resolution establishes a Water Resources Engineer I/II/III class series to replace the previous Water Resources Engineer allocation. The total FTEs assigned to Water Resources will not change (total of 8.0). The Water Resources Engineer I/II/III series will allow greater flexibility in recruiting and hiring for the position vacant since July 1, 2016. The Classification and Compensation Committee support this.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 8107, Water Resources
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: June 20, 2017
SUBJECT: Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 8107, Water Resources
EXECUTIVE SUMMARY: This resolution establishes a Water Resources Engineer I/II/III class series to replace the previous Water Resources Engineer allocation. The total FTEs assigned to Water Resources will not change (total of 8.0). The Water Resources Engineer I/II/III series will allow greater flexibility in recruiting and hiring for the position vacant since July 1, 2016. The Classification and Compensation Committee support this.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2016-145 Establishing Position Allocations for Fiscal Year 2016-2017, Budget Unit No. 8107, Water Resources
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.16. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Therre was no public input.
8.29:10 A.M. - Presentation of Proclamation commending Paul and Shery Loewen for decades of service to Lake County
Proclamation
Clerk’s notes: Supervisor Brown read the proclamation into the record and presented it to Paul and Shery Loewen.
8.39:15 A.M. - Swearing in of newly appointed Correctional Officers Lindsey Dutch and Alexis Eddinger
Report
Staff memo
EXECUTIVE SUMMARY: As Sheriff of Lake County I would like the Board to take the time to acknowledge newly appointed correctional officers Lindsey Dutcher and Alexis Eddinger.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 8, 2017
SUBJECT: Swear in of newly appointed Correctional Officers
EXECUTIVE SUMMARY: As Sheriff of Lake County I would like the Board to take the time to acknowledge newly appointed correctional officers Lindsey Dutcher and Alexis Eddinger.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Clerk’s notes: Sheriff Brian Martin introduced Correctional Officers Lindsey Dutch and Alexis Eddinger and administered the Oath of Office to the new recruits. The Supervisors congratulated the newly appointed Officers.
8.49:30 A.M. (Sitting as the Lake County Air Quality Management District Board of Directors) - LCAQMD FY 17/18 Draft Budget Hearing, Budget Units #8799 & #8798.
Report
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Air Quality Management District (District) maintains an active and effective air quality management program to protect the health and welfare of the populace of the Lake County Air Basin. This is a shared mission with State and Federal agencies. The District has primary responsibility for stationary air pollution sources in conformance with all District regulations and State and Federal laws. As a designated Air Basin, the District participates in several Local, State and Federal programs by law. The District's attainment status with all of the Ambient Air Quality Standards (AAQS) has enabled flexibility when meeting State and Federal requirements.
The above referenced, June 20, 2017, draft budget hearing is intended to meet the requirements of California Health and Safety Code (H&SC) Section 40131.
The proposed budget units for the District are balanced and in a good position overall. There were many projects completed during FY 2016/2017 and many more tasks and requirements coming for FY 2017/2018. The budget document attached includes action items and informational items to prepare for future costs, impacts, and workloads. Further details of the District's operations are attached. (Attachment 1- Budget #8799 and Attachment 2 - Budget #8798). The legal notice for this draft budget hearing was published in the Lake County Record Bee on May 18, 2017 (See Attachment 3) as required by CA H&SC.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
That the Board of Directors approves the FY 17/18 Draft Budget proposed for the District.
That the Board of Directors continue to be on record as opposed to any further State subvention cuts to the District, and support District staff seeking additional funding to support the additional work load placed on the District.
That the Board of Directors be on record as supporting District staff to continue to work seeking program flexibility and additional funding from the State or Federal Government or other entities to assist local fleets.
That the Board of Directors be on record as supporting District staff to continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits.
That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, followed by activities that have regulatory time frames, and other funded activities, or as directed by the Board.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Douglas Gearhart
Air Pollution Control Officer
DATE: June 7, 2017
SUBJECT: (Sitting as the Lake County Air Quality Management District Board of Directors), LCAQMD FY 17/18 Draft Budget Hearing; Budget Units #8799 & #8798.
EXECUTIVE SUMMARY:
The Lake County Air Quality Management District (District) maintains an active and effective air quality management program to protect the health and welfare of the populace of the Lake County Air Basin. This is a shared mission with State and Federal agencies. The District has primary responsibility for stationary air pollution sources in conformance with all District regulations and State and Federal laws. As a designated Air Basin, the District participates in several Local, State and Federal programs by law. The District's attainment status with all of the Ambient Air Quality Standards (AAQS) has enabled flexibility when meeting State and Federal requirements.
The above referenced, June 20, 2017, draft budget hearing is intended to meet the requirements of California Health and Safety Code (H&SC) Section 40131.
The proposed budget units for the District are balanced and in a good position overall. There were many projects completed during FY 2016/2017 and many more tasks and requirements coming for FY 2017/2018. The budget document attached includes action items and informational items to prepare for future costs, impacts, and workloads. Further details of the District's operations are attached. (Attachment 1- Budget #8799 and Attachment 2 - Budget #8798). The legal notice for this draft budget hearing was published in the Lake County Record Bee on May 18, 2017 (See Attachment 3) as required by CA H&SC.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
That the Board of Directors approves the FY 17/18 Draft Budget proposed for the District.
That the Board of Directors continue to be on record as opposed to any further State subvention cuts to the District, and support District staff seeking additional funding to support the additional work load placed on the District.
That the Board of Directors be on record as supporting District staff to continue to work seeking program flexibility and additional funding from the State or Federal Government or other entities to assist local fleets.
That the Board of Directors be on record as supporting District staff to continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits.
That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, followed by activities that have regulatory time frames, and other funded activities, or as directed by the Board.
On motion of Supervisor Steele, and by vote of the Board, approved the 17/18 Draft Budget, Budget Units #8799 & #8798, as recommended. The motion carried by the following vote:
Clerk’s notes: Air Pollution Control Officer Doug Gearhart presented the item to the Board. Program Coordinator Elizabeth Knight was also present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
8.59:45 A.M. PUBLIC HEARING - Consideration of Appeal (AB 17-03) of the Planning Commission’s decision to deny the Administrative Appeal (AA 16-02) of the departmental issuance of a Categorical Exemption (CE 16-64) for the removal/replacement of a boating structure, for property located at 6460 Soda Bay Drive, Kelseyville; APNs 044-030-01, 044-040-01, 044-050-01 & 044-070-01. The project applicant is Lauri Dohring, on behalf of the Bell Haven Homeowners Association; appellant is Joan Sturges.
Public Hearing
approved
Carried 4-1 — moved by Simon
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXHIBITS: A. Vicinity Map
B Planning Commission Minutes of March 9, 2017
C. Planning Commission Staff Report dated February 27, 2017
D. Appeal form
E. Letter from Department of Fish and Wildlife, dated October 27, 2016
F. Email from Trinity Associates dated May 31, 2017
G. Application for Initial Study
I. SUMMARY
On behalf of the Bell Haven Homeowners Association, Ms. Lauri Dohring applied for a Lakebed Encroachment Permit to remove and replace the existing boating structure. A step in the permit process is to secure a California Environmental Quality Act (CEQA) determination from the Community Development Department. Staff issued a Class 2 Categorical Exemption (CE 16-64), for the replacement or repair of an existing structure located on the same site. This categorical exemption was appealed to the Planning Commission by Diane Chien-LeValley, and denied. Joan Sturges submitted a timely appeal to the Board of Supervisors, citing the 128 species of birds feeding, and the carp and hitch spawning in this location. Additionally, the California Department of Fish and Wildlife made a determination that an Initial Study would be required to address effects of the project on the Clear Lake Hitch, a recently listed Threatened Species. Ms. Dohring has retained a fishery biologist and has applied for an Initial Study. Staff recommends the Board continue this item while staff prepares the Initial Study.
II. PROJECT DESCRIPTION
Appellant: Joan Sturges, 3385 White Oak Way, Kelseyville, CA
Location: 6460 Soda Bay Drive, Kelseyville, CA
APNs: 044-030-01, 044-040-01, 044-050-01 and 044-070-01
Parcel Size: �0.27 acres (18,295 sq. ft.) total of combined parcels associated with the Bell
Haven Homeowners Association
General Plan Designation: Public Facilities
Zoning: "O" Open Space
III. BACKGROUND
Prior Appeal
The first appellant, Diana Chien-LeValley, appealed staff's environmental determination to issue a Class 2 Categorical Exemption for the Lakebed Encroachment Permit, stating the proposed project would have a significant effect on the environment. In cases where a project may have a significant effect on the environment, an Initial Study or an Environmental Impact Report may be required to analyze the impacts and propose mitigations and conditions, if appropriate.
The department's position was that the project qualified for a Class 2 Categorical exemption from CEQA, "Replacement or reconstruction of existing structures and facilities where the new structures will be located and will have substantially the same purpose and capacity as the structure replaced". The project was also found to be consistent with the County of Lake's General Plan, the Rivieras Area Plan and the Zoning Ordinance.
The Planning Commission had the option to deny the appeal and affirm staff's decision to issue a Categorical Exemption, or uphold the appeal and require an Initial Study for the project. After two hours of input, the Planning Commission denied the appeal, finding the project qualified for a CEQA Class 2 exemption and was consistent with the Lake County General Plan, the Rivieras Area Plan and the Zoning Ordinance.
IV. APPEAL DISCUSSION
Ms. Sturges appealed the Planning Commission's decision with the following explanation,
"Shoreline is wildlife area with 128 species of birds that does flock feeding involving thousands of birds. This dock is in that area. Carp spawn and hitch are present. This is the longest uninterrupted shoreline in Soda Bay and it needs to be maintained."
Additional background information
The Clear Lake Hitch has been listed as a Threatened Species by the California Department of Fish and Wildlife. On June 23, 2015, the Department of Fish and Wildlife (DFW) met with the Board of Supervisors to discuss the development of a Clear Lake Hitch Conservation Strategy. This strategy plan will provide the County with direction on projects to benefit the species, as well as necessary alterations in processes in both Community Development and Water Resources Departments for Lakebed Encroachment Permits for lakeside development.
In a letter dated, October 27, 2016, DFW recommended completion of an Initial Study and environmental checklist for permits including pile driving activities (Exhibit E). Additionally, after the Planning Commission hearing, they repeated this recommendation to both Planning staff and to the applicant. Ms. Dohring retained Trinity Associates for the preparation of an Initial Study and a biological assessment to meet the DFW requirements (Exhibit F). She applied for the Initial Study with this department on May 27, 2017(Exhibit G).
The options before the Board of Supervisors remain the same as in the Planning Commission appeal. The Board may approve the appeal, rescind the Categorical Exemption and require an Initial Study; or the Board may deny the appeal. However, now that DFW requires an Initial Study, it would be prudent to postpone taking action while this further environmental review continues.
..Recommended Action
V. RECOMMENDATION
Staff recommends the Board continue this item to a future date, pending the preparation and review of the Initial Study.
Sample motion:
I move that the item be continued to a future date.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Mireya G. Turner, Associate Planner
SUBJECT: Appeal (AB 17-03) of Planning Commission's denial of an appeal of the departmental issuance of a Categorical Exemption (CE 16-64)
Supervisor District 5
DATE: June 7, 2017
EXHIBITS: A. Vicinity Map
B Planning Commission Minutes of March 9, 2017
C. Planning Commission Staff Report dated February 27, 2017
D. Appeal form
E. Letter from Department of Fish and Wildlife, dated October 27, 2016
F. Email from Trinity Associates dated May 31, 2017
G. Application for Initial Study
I. SUMMARY
On behalf of the Bell Haven Homeowners Association, Ms. Lauri Dohring applied for a Lakebed Encroachment Permit to remove and replace the existing boating structure. A step in the permit process is to secure a California Environmental Quality Act (CEQA) determination from the Community Development Department. Staff issued a Class 2 Categorical Exemption (CE 16-64), for the replacement or repair of an existing structure located on the same site. This categorical exemption was appealed to the Planning Commission by Diane Chien-LeValley, and denied. Joan Sturges submitted a timely appeal to the Board of Supervisors, citing the 128 species of birds feeding, and the carp and hitch spawning in this location. Additionally, the California Department of Fish and Wildlife made a determination that an Initial Study would be required to address effects of the project on the Clear Lake Hitch, a recently listed Threatened Species. Ms. Dohring has retained a fishery biologist and has applied for an Initial Study. Staff recommends the Board continue this item while staff prepares the Initial Study.
II. PROJECT DESCRIPTION
Appellant: Joan Sturges, 3385 White Oak Way, Kelseyville, CA
Location: 6460 Soda Bay Drive, Kelseyville, CA
APNs: 044-030-01, 044-040-01, 044-050-01 and 044-070-01
Parcel Size: �0.27 acres (18,295 sq. ft.) total of combined parcels associated with the Bell
Haven Homeowners Association
General Plan Designation: Public Facilities
Zoning: "O" Open Space
III. BACKGROUND
Prior Appeal
The first appellant, Diana Chien-LeValley, appealed staff's environmental determination to issue a Class 2 Categorical Exemption for the Lakebed Encroachment Permit, stating the proposed project would have a significant effect on the environment. In cases where a project may have a significant effect on the environment, an Initial Study or an Environmental Impact Report may be required to analyze the impacts and propose mitigations and conditions, if appropriate.
The department's position was that the project qualified for a Class 2 Categorical exemption from CEQA, "Replacement or reconstruction of existing structures and facilities where the new structures will be located and will have substantially the same purpose and capacity as the structure replaced". The project was also found to be consistent with the County of Lake's General Plan, the Rivieras Area Plan and the Zoning Ordinance.
The Planning Commission had the option to deny the appeal and affirm staff's decision to issue a Categorical Exemption, or uphold the appeal and require an Initial Study for the project. After two hours of input, the Planning Commission denied the appeal, finding the project qualified for a CEQA Class 2 exemption and was consistent with the Lake County General Plan, the Rivieras Area Plan and the Zoning Ordinance.
IV. APPEAL DISCUSSION
Ms. Sturges appealed the Planning Commission's decision with the following explanation,
"Shoreline is wildlife area with 128 species of birds that does flock feeding involving thousands of birds. This dock is in that area. Carp spawn and hitch are present. This is the longest uninterrupted shoreline in Soda Bay and it needs to be maintained."
Additional background information
The Clear Lake Hitch has been listed as a Threatened Species by the California Department of Fish and Wildlife. On June 23, 2015, the Department of Fish and Wildlife (DFW) met with the Board of Supervisors to discuss the development of a Clear Lake Hitch Conservation Strategy. This strategy plan will provide the County with direction on projects to benefit the species, as well as necessary alterations in processes in both Community Development and Water Resources Departments for Lakebed Encroachment Permits for lakeside development.
In a letter dated, October 27, 2016, DFW recommended completion of an Initial Study and environmental checklist for permits including pile driving activities (Exhibit E). Additionally, after the Planning Commission hearing, they repeated this recommendation to both Planning staff and to the applicant. Ms. Dohring retained Trinity Associates for the preparation of an Initial Study and a biological assessment to meet the DFW requirements (Exhibit F). She applied for the Initial Study with this department on May 27, 2017(Exhibit G).
The options before the Board of Supervisors remain the same as in the Planning Commission appeal. The Board may approve the appeal, rescind the Categorical Exemption and require an Initial Study; or the Board may deny the appeal. However, now that DFW requires an Initial Study, it would be prudent to postpone taking action while this further environmental review continues.
..Recommended Action
V. RECOMMENDATION
Staff recommends the Board continue this item to a future date, pending the preparation and review of the Initial Study.
Sample motion:
I move that the item be continued to a future date.
On motion of Supervisor Simon, and by vote of the Board, approved continuing the item pending the preparation and review of the Initial Study required by the Department of Fish and Wildlife regarding the Clear Lake hitch. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Noes: Supervisor Brown
On motion of Supervisor Simon, and by vote of the Board, approved continuing the item to August 22, 2017 at 9:30 a.m. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Community Development Associate Planner Mireya Turner presented the item to the Board with a PowerPoint presentation and requested a continuance of this item due to the initial study being performed regarding the Clear Lake hitch, required by the Department of Fish and Wildlife. Water Resources Director Phil Moy was also present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.610:00 A.M. HEARING - Appeal of Vicious Animal Abatement Order (Lodge - Case# 2017-05-0006)
Action Item
denied — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
At the request of dog owner Jack Lodge, this hearing has been scheduled to appeal a vicious animal abatement order imposed by Animal Care and Control for Mr. Lodge's dog "Manson".
A written request from dog owner for said hearing is attached, as well as all backup documentation from Animal Care and Control for - Case# 2017-05-0006.
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: June 20, 2017
SUBJECT: 10:00 A.M. HEARING - Appeal of Vicious Animal Abatement Order (Lodge - Case# 2017-05-0006)
EXECUTIVE SUMMARY:
At the request of dog owner Jack Lodge, this hearing has been scheduled to appeal a vicious animal abatement order imposed by Animal Care and Control for Mr. Lodge's dog "Manson".
A written request from dog owner for said hearing is attached, as well as all backup documentation from Animal Care and Control for - Case# 2017-05-0006.
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, denied the appeal and sustained the Vicious Animal Abatement Order (Lodge - Case# 2017-05-0006) and placed the animal on probation for life. The motion carried by the following vote:
Clerk’s notes: All parties to the hearing were sworn in by the Clerk.
Animal Care and Control Deputy Director Nehemiah White introduced the item and Officer Alicia Brisker presented the item to the Board. Dog owner Jack Lodge was present and spoke.
Chairman Smith opened the public hearing asked if anyone present wished to speak and the following people spoke: Karen Kennedy, Patricia Vandenberg, Al Zucker, Animal Care and Control Director Bill Davidson, David Williams and Tabitha Hodges. No one else wished to speak and the public hearing was closed.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1Consideration of Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services
Agreement
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
The County recently received a letter from the Lake County Fire Chiefs' Association, signed by Lakeport Fire Chief Douglas P. Hutchison, advising of the Chiefs' desire to secure another provider for dispatch services and plan to transition over the next 12-18 months.
At present, the contract, as written, provides that either party may terminate, "for cause." In light of the Chiefs' desire to make other arrangements, we are proposing amending the agreement, to make it possible to terminate for any reason, upon 90 day notice. This can be accomplished by removing the "for cause" language from the Term and Termination provision. Both parties desire to make this change.
I ask that our Board discuss and consider approving this amendment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: I recommend our Board approve Amendment No. 1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, District 5 Supervisor
DATE: June 20, 2017
SUBJECT: Consideration of Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services
EXECUTIVE SUMMARY:
The County recently received a letter from the Lake County Fire Chiefs' Association, signed by Lakeport Fire Chief Douglas P. Hutchison, advising of the Chiefs' desire to secure another provider for dispatch services and plan to transition over the next 12-18 months.
At present, the contract, as written, provides that either party may terminate, "for cause." In light of the Chiefs' desire to make other arrangements, we are proposing amending the agreement, to make it possible to terminate for any reason, upon 90 day notice. This can be accomplished by removing the "for cause" language from the Term and Termination provision. Both parties desire to make this change.
I ask that our Board discuss and consider approving this amendment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: I recommend our Board approve Amendment No. 1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services.
On motion of Supervisor Brown, and by vote of the Board, approved Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services. The motion carried by the following vote:
Clerk’s notes: Supervisor Brown presented the item to the Board. Sheriff Brian Martin was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.2(Sitting as the Kelseyville County Waterworks District #3) - Consideration and Discussion of Proposed Solar Facilities at Kelseyville County Waterworks Dist #3 Treatment Plant
Report
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Kelseyville County Waterworks currently pays over $150,000 per year to PGE and the costs are steadily increasing. We have been looking into solar facilities and found that a floating solar system is now available. This system would be placed directly in the treatment pond and in addition to generating electricity, would help reduce algae growth in the pond.
We have had some informal discussions with salesmen and knowledgeable solar experts on the system and would like to solicit formal proposals. The system that would most likely be needed to generate power for Kelseyville County Waterworks will cost in the range of $700,000 to $900,000. Lease to own options are available with payments offset by PG &E savings.
The goal would be to decrease monthly electricity costs by more than the monthly payment for the equipment so the district could realize an immediate decrease in costs and expect a drastic decrease in operating costs in the long term. (Approx. 10 years)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The goal would be to decrease monthly electricity costs by more than the monthly payment for the equipment so the district could realize an immediate decrease in costs and expect a drastic decrease in operating costs in the long term when the equipment is paid in full.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as the Kelseyville County Waterworks District #3) Staff requests Board direction on soliciting formal proposals and pursuing this project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors-Kelseyville County Waterworks District #3
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 20, 2017
SUBJECT: (Sitting as the Kelseyville County Waterworks District #3) - Consideration and Discussion of Proposed Solar Facilities at Kelseyville County Waterworks Dist. #3 Treatment Plant
EXECUTIVE SUMMARY:
Kelseyville County Waterworks currently pays over $150,000 per year to PGE and the costs are steadily increasing. We have been looking into solar facilities and found that a floating solar system is now available. This system would be placed directly in the treatment pond and in addition to generating electricity, would help reduce algae growth in the pond.
We have had some informal discussions with salesmen and knowledgeable solar experts on the system and would like to solicit formal proposals. The system that would most likely be needed to generate power for Kelseyville County Waterworks will cost in the range of $700,000 to $900,000. Lease to own options are available with payments offset by PG &E savings.
The goal would be to decrease monthly electricity costs by more than the monthly payment for the equipment so the district could realize an immediate decrease in costs and expect a drastic decrease in operating costs in the long term. (Approx. 10 years)
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The goal would be to decrease monthly electricity costs by more than the monthly payment for the equipment so the district could realize an immediate decrease in costs and expect a drastic decrease in operating costs in the long term when the equipment is paid in full.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as the Kelseyville County Waterworks District #3) Staff requests Board direction on soliciting formal proposals and pursuing this project.
On motion of Supervisor Brown, and by vote of the Board, approved the proposed Solar Facilities at Kelseyville County Waterworks District #3 Treatment Plant and directed staff to bring back this agenda item as it relates to other Special Districts locations. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Smith asked if anyone present wished to speak and the following person spoke: Ron Rose. No one else wished to speak and the public input portion of this item was closed.
9.3Consideration and Discussion of a Power Purchase Agreement with Yolo County Flood Control & Water Conservation District
Report
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Yolo County Flood Control & Water Conservation District (YCFCWCD) owns and operates the Indian Valley Hydroelectric Facility (IV HEF). Their power needs are very small compared to the generation capacity at Indian Valley.
Lake County Special Districts currently pays PG&E over $1 million dollars annually for the various districts and service areas we manage. We have utilized every resource available including, Time of Use Rates, Peak Day Demand Rates, solar generation, energy efficiency audits and adjustments. Despite these efforts, we have seen a 35% increase over the last three fiscal years. Although the rates have increased, other factors such as more solar generation during the drought years and increased pumping during the rainy season also factor in to this increase.
Payments to PG&E for the last three years are as follows:
FY 14/15 $1,108,661.27
FY15/16 $1,342,802.54
FY 16/17 YTD $1,493,189.87
YCFCWCD would like to sell their excess power and Special Districts would like to explore additional ways to decrease costs. Options exist that would allow Special Districts (or any County Department) to purchase power at a discounted PG&E rate. The Renewable Energy System, Bill Credit Transfer (RES-BCT) is a green power net metering program that allows local government agencies to use generation to offset power needs. A Joint Powers Agreement with YCFCWCD and a Power Purchase Agreement would need to be in place.
Under the RES-BCT, we can identify up to 50 meters to purchase power through. There is a one-time $500.00 set up fee and a $30.00 per month fee for each meter included in the power purchase. This fee is paid to PG&E. For power used that was generated by YCFCWCD, dollar credits appear each month on the PG&E bill. Special Districts would pay YCFCWCD for the amount used at a discounted rate. In initial discussions with YCFCWCD they used 5% as a discount rate. Hopefully that is negotiable and a rate that provides them with additional income and provides Special Districts with a worthwhile discount can be agreed upon.
Due to the additional PG&E fees to participate in the power purchase, only large accounts with sizable bills would benefit. Special Districts does not have 50 large accounts so we would like to hear from any other department that may have large bills and wish to participate. The County Administration staff has expressed an interest.
Although this may not be a substantial decrease in costs, it can help offset additional increases in PG&E.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff requests Board direction on pursuing this option and negotiating an agreement with YCFCWCD.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 20, 2017
SUBJECT: Consideration and Discussion of a Power Purchase Agreement with Yolo County Flood Control & Water Conservation District
EXECUTIVE SUMMARY:
Yolo County Flood Control & Water Conservation District (YCFCWCD) owns and operates the Indian Valley Hydroelectric Facility (IV HEF). Their power needs are very small compared to the generation capacity at Indian Valley.
Lake County Special Districts currently pays PG&E over $1 million dollars annually for the various districts and service areas we manage. We have utilized every resource available including, Time of Use Rates, Peak Day Demand Rates, solar generation, energy efficiency audits and adjustments. Despite these efforts, we have seen a 35% increase over the last three fiscal years. Although the rates have increased, other factors such as more solar generation during the drought years and increased pumping during the rainy season also factor in to this increase.
Payments to PG&E for the last three years are as follows:
FY 14/15 $1,108,661.27
FY15/16 $1,342,802.54
FY 16/17 YTD $1,493,189.87
YCFCWCD would like to sell their excess power and Special Districts would like to explore additional ways to decrease costs. Options exist that would allow Special Districts (or any County Department) to purchase power at a discounted PG&E rate. The Renewable Energy System, Bill Credit Transfer (RES-BCT) is a green power net metering program that allows local government agencies to use generation to offset power needs. A Joint Powers Agreement with YCFCWCD and a Power Purchase Agreement would need to be in place.
Under the RES-BCT, we can identify up to 50 meters to purchase power through. There is a one-time $500.00 set up fee and a $30.00 per month fee for each meter included in the power purchase. This fee is paid to PG&E. For power used that was generated by YCFCWCD, dollar credits appear each month on the PG&E bill. Special Districts would pay YCFCWCD for the amount used at a discounted rate. In initial discussions with YCFCWCD they used 5% as a discount rate. Hopefully that is negotiable and a rate that provides them with additional income and provides Special Districts with a worthwhile discount can be agreed upon.
Due to the additional PG&E fees to participate in the power purchase, only large accounts with sizable bills would benefit. Special Districts does not have 50 large accounts so we would like to hear from any other department that may have large bills and wish to participate. The County Administration staff has expressed an interest.
Although this may not be a substantial decrease in costs, it can help offset additional increases in PG&E.
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..Recommended Action
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Staff requests Board direction on pursuing this option and negotiating an agreement with YCFCWCD.
RECOMMENDED ACTION:
Staff requests Board direction on pursuing this option and negotiating an agreement with YCFCWCD.
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Closed Session pursuant to Revenue and Taxation Code section 1605.4 for Local Board of Equalization deliberations as to Assessment Appeal of Princess Margaret LLC c/o Leland Kraemer, 950 Waugh Lane, Ukiah, CA. Application No. 15-010 (Mendocino County), Assessor’s Parcel No. 003-150-00-03; announcement of tentative decision
Closed Session Item
10.2Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code sec. 54956.9(d)(1): Loberg v. County of Lake, et al.
Closed Session Item
10.3Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code sec. 54956.9(d)(1): Shikman v. County of Lake, et al.
Closed Session Item
10.4Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code sec. 54956.9(d)(1): Lakeside Heights HOA, et al. v. County of Lake, et al.
Closed Session Item
10.5Conference with Legal Counsel: Decision Whether to Initiate Litigation pursuant to Government Code section 54956.9(d)(4): One potential case
Closed Session Item
10.6Public Employee Evaluations
Title: Water Resources Director
Title: County Librarian
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:55 p.m. having taken no action.