Board Of Supervisors — Tuesday, July 25, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1Approve Contract Change Order No. 2 for Dry Creek Road at Dry Creek Bridge Replacement Project, Federal Project No. BRLO-5914(080); Bid No. 16-04 for an increase of $2,637.36 and a revised contract amount of $800,924.36; and authorize the Chair to sign.
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 2 for the subject project.
Contract Change Order No. 2 addresses the balancing of several contract items to final in-place quantities, extra work for deck grooving, and extra work for storm damage repairs.
This change resulted in an increase of $2,637.36 to the current contract amount of $798,287.00.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 2 and that the Board authorizes the Chair to execute said CCO for an increase of $2,637.36 and a revised contract amount of $800,924.36
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order No. 2 for Dry Creek Road at Dry Creek Bridge Replacement Project, Federal Project No. BRLO-5914(080); Bid No. 16-04 for an increase of $2,637.36 and a revised contract amount of $800,924.36; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 25, 2017
SUBJECT: Approve Contract Change Order No. 2 for Dry Creek Road at Dry Creek Bridge Replacement Project, Federal Project No. BRLO-5914(080); Bid No. 16-04 for an increase of $2,637.36 and a revised contract amount of $800,924.36; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 2 for the subject project.
Contract Change Order No. 2 addresses the balancing of several contract items to final in-place quantities, extra work for deck grooving, and extra work for storm damage repairs.
This change resulted in an increase of $2,637.36 to the current contract amount of $798,287.00.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 2 and that the Board authorizes the Chair to execute said CCO for an increase of $2,637.36 and a revised contract amount of $800,924.36
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 2,637.36
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order No. 2 for Dry Creek Road at Dry Creek Bridge Replacement Project, Federal Project No. BRLO-5914(080); Bid No. 16-04 for an increase of $2,637.36 and a revised contract amount of $800,924.36; and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 2 for Dry Creek Road at Dry Creek Bridge Replacement Project, Federal Project No. BRLO-5914(080); Bid No. 16-04 for an increase of $2,637.36 and a revised contract amount of $800,924.36; and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.2Approve Contract Change Order No. 3 for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03 for a decrease of $9,476.70 and a revised contract amount of $730,994.09; and authorize the Chair to sign.
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 3 for the subject project.
Contract Change Order No. 3 addresses the balancing of several contract items to final in-place quantities and extra work for deck grooving.
This change resulted in a decrease of $9,476.70 to the current contract amount of $740,470.79.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for a decrease of $9,476.70 and a revised contract amount of $730,994.09.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order No. 3 for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03 for a decrease of $9,476.70 and a revised contract amount of $730,994.09; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 25, 2017
SUBJECT: Approve Contract Change Order No. 3 for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03 for a decrease of $9,476.70 and a revised contract amount of $730,994.09; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 3 for the subject project.
Contract Change Order No. 3 addresses the balancing of several contract items to final in-place quantities and extra work for deck grooving.
This change resulted in a decrease of $9,476.70 to the current contract amount of $740,470.79.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 3 and that the Board authorize the Chair to execute said CCO for a decrease of $9,476.70 and a revised contract amount of $730,994.09.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: - $9,476.70
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order No. 3 for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03 for a decrease of $9,476.70 and a revised contract amount of $730,994.09; and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 3 for Foard Road at Anderson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(068); Bid No. 16-03 for a decrease of $9,476.70 and a revised contract amount of $730,994.09; and authorized the Chair to sign. . The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Smith asked if anyone present wished to speak and Voris Brumfield spoke. No one else wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Adopt Proclamation Commending Fire Captain David Miinch for his Years of Service to Lake County.
Proclamation
passed on consent
7.2Adopt Proclamation Commending Greg Giusti for his Years of Service to Lake County.
Proclamation
passed on consent
7.3Approve Agreement between the County of Lake and This Is Crowd USA, Inc., from July 1, 2017 through June 30, 2018 in the amount of $33,640; authorizing the County Administrative Officer to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
We have contracted with This Is Crowd USA, Inc. to provide digital marketing services for our marketing and tourism program. Additional services in this contract include a cohesive branding project; calendar management; and email marketing management, which we have not done in the past and will allow cohesive data collection. These were all identified as immediate action items at the facilitated tourism stakeholders meeting. Staff is seeking approval to enter into a new contract for twelve months with Contractor.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $33,640.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Thirty-three Thousand Six Hundred Forty Dollars ($33,640.00), $2345. per month plus $5500 for branding project.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and This Is Crowd USA, Inc., from July 1, 2017 through June 30, 2018 in the amount of $33,640; authorizing the County Administrative Officer to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michelle Scully, Deputy County Administrative Officer
DATE: July 25, 2017
SUBJECT: Approve Agreement between the County of Lake and This Is Crowd USA, Inc., from July 1, 2017 through June 30, 2018 in the amount of $33,640; authorizing the County Administrative Officer to sign.
EXECUTIVE SUMMARY:
We have contracted with This Is Crowd USA, Inc. to provide digital marketing services for our marketing and tourism program. Additional services in this contract include a cohesive branding project; calendar management; and email marketing management, which we have not done in the past and will allow cohesive data collection. These were all identified as immediate action items at the facilitated tourism stakeholders meeting. Staff is seeking approval to enter into a new contract for twelve months with Contractor.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $33,640.00
Amount Budgeted: $33,640.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Thirty-three Thousand Six Hundred Forty Dollars ($33,640.00), $2345. per month plus $5500 for branding project.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and This Is Crowd USA, Inc., from July 1, 2017 through June 30, 2018 in the amount of $33,640; authorizing the County Administrative Officer to sign.
7.4Approve Leave of Absence Request for Hannah Lee, Staff Services Analyst, from July 2, 2017 to August 2, 2017 or until such time as the Social Services Department has completed recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Hannah Lee is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Lee is requesting additional leave, from July 2, 2017 to August 2, 2017, which requires Board approval.
Due to the business needs of the department to have Ms. Lee's position as a Staff Services Analyst actively working, the Department Head is requesting that your Board approve the request for additional leave to August 2, 2017 or until such time as the department has completed recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Approve Leave of Absence Request for Hannah Lee, Staff Services Analyst, from July 2, 2017 to August 2, 2017 or until such time as the Social Services Department has completed recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 25, 2017
SUBJECT: Approve Leave of Absence Request for Hannah Lee, Staff Services Analyst, from July 2, 2017 to August 2, 2017 or until such time as the Social Services Department has completed recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
EXECUTIVE SUMMARY:
Hannah Lee is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Lee is requesting additional leave, from July 2, 2017 to August 2, 2017, which requires Board approval.
Due to the business needs of the department to have Ms. Lee's position as a Staff Services Analyst actively working, the Department Head is requesting that your Board approve the request for additional leave to August 2, 2017 or until such time as the department has completed recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board Approve Leave of Absence Request for Hannah Lee, Staff Services Analyst, from July 2, 2017 to August 2, 2017 or until such time as the Social Services Department has completed recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
7.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2017-18 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2017-18. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $40,000.
BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 16170 Main Street, Lower Lake, CA 95457.
LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Med-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of good and services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $40,000
Amount Budgeted: $40,000
FISCAL IMPACT (Narrative): The total amount budgeted for the TAY Peer Support Program for Fiscal Year 2017-18 is $40,000 of which LCBH is requesting approval of the Agreement with Redwood Community, Inc. for a contract maximum of $40,000.
Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention & Early Intervention (PEI) funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2017-18 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 25, 2017
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2017-18 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2017-18. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $40,000.
BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 16170 Main Street, Lower Lake, CA 95457.
LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Med-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of good and services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $40,000
Amount Budgeted: $40,000
FISCAL IMPACT (Narrative): The total amount budgeted for the TAY Peer Support Program for Fiscal Year 2017-18 is $40,000 of which LCBH is requesting approval of the Agreement with Redwood Community, Inc. for a contract maximum of $40,000.
Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention & Early Intervention (PEI) funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2017-18 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
7.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2017-18 for a contract maximum of $500,000 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
As LCBH has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
MHRC: Contract Amount: $200,000
Amount Budgeted: $575,000
SNFs: Contract Amount: $150,000
Amount Budgeted: $150,000
ARFs: Contract Amount: $150,000
Amount Budgeted: $700,000
TOTAL CONTRACT AMOUNT: $500,000
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $150,000; the total amount budgeted for Mental Health Rehabilitation Centers is $575,000; and the amount budgeted for Adult Residential Facilities is $700,000. LCBH is requesting approval of the Agreement with Crestwood Behavioral Health for Fiscal Year 2017-18 for a contract maximum of $500,000. Of the $500,000 contract maximum requested, $200,000 will be allocated to the MHRC level of care, $150,000 will be allocated to the SNF level of care, and $150,000 will be allocated to the ARF level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2017-18 for a contract maximum of $500,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 25, 2017
SUBJECT: Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in the amount of $500,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
As LCBH has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
MHRC: Contract Amount: $200,000
Amount Budgeted: $575,000
SNFs: Contract Amount: $150,000
Amount Budgeted: $150,000
ARFs: Contract Amount: $150,000
Amount Budgeted: $700,000
TOTAL CONTRACT AMOUNT: $500,000
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $150,000; the total amount budgeted for Mental Health Rehabilitation Centers is $575,000; and the amount budgeted for Adult Residential Facilities is $700,000. LCBH is requesting approval of the Agreement with Crestwood Behavioral Health for Fiscal Year 2017-18 for a contract maximum of $500,000. Of the $500,000 contract maximum requested, $200,000 will be allocated to the MHRC level of care, $150,000 will be allocated to the SNF level of care, and $150,000 will be allocated to the ARF level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2017-18 for a contract maximum of $500,000 and authorize the Board Chair to sign the Agreement.
7.7(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18 for the amount of $61,200 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health (LCBH) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 16170 Main Street, Lower Lake and is operating under the name of "Harbor on Main".
As LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is no in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $61,200
Amount Budgeted: $61,200
FISCAL IMPACT (Narrative): The total amount budgeted for the Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18 is $61,200 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2017-18 for a contract maximum of $61,200.
The funding for this Agreement is through the Mental Health Service Act (MHSA) - Community Service and Support (CSS) funds.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18 for the amount of $61,200 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 25, 2017
SUBJECT: Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18 in the amount of $61,200 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health (LCBH) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 16170 Main Street, Lower Lake and is operating under the name of "Harbor on Main".
As LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is no in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $61,200
Amount Budgeted: $61,200
FISCAL IMPACT (Narrative): The total amount budgeted for the Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18 is $61,200 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2017-18 for a contract maximum of $61,200.
The funding for this Agreement is through the Mental Health Service Act (MHSA) - Community Service and Support (CSS) funds.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2017-18 for the amount of $61,200 and authorize the Board Chair to sign the Agreement.
7.8(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2017-18 for a contract maximum of $200,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: North Valley Behavioral Health, LLC. provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
North Valley Behavioral Health, LLC. is the closest Psychiatric Health Facility to Lake County. As LCBH has contracted with this vendor for many years and has established a strong working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $200,000
Amount Budgeted: $400,000
FISCAL IMPACT (Narrative): The total amount budgeted for Behavioral Health Facilities for Fiscal Year 2017-18 is $400,000 of which LCBH is requesting approval of the Agreement with North Valley Behavioral Health, LLC. for Fiscal Year 2017-18 for a contract maximum of $200,000.
This contract is funded by Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2017-18 for a contract maximum of $200,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 25, 2017
SUBJECT: Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2017-18 in the amount of $200,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: North Valley Behavioral Health, LLC. provides inpatient psychiatric emergency services to clients referred by Lake County Behavioral Health (LCBH) who require inpatient interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric crisis/episode either voluntarily or involuntarily.
North Valley Behavioral Health, LLC. is the closest Psychiatric Health Facility to Lake County. As LCBH has contracted with this vendor for many years and has established a strong working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $200,000
Amount Budgeted: $400,000
FISCAL IMPACT (Narrative): The total amount budgeted for Behavioral Health Facilities for Fiscal Year 2017-18 is $400,000 of which LCBH is requesting approval of the Agreement with North Valley Behavioral Health, LLC. for Fiscal Year 2017-18 for a contract maximum of $200,000.
This contract is funded by Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and North Valley Behavioral Health, LLC. for Acute Inpatient Psychiatric Hospital Services for Fiscal Year 2017-18 for a contract maximum of $200,000 and authorize the Board Chair to sign the Agreement.
7.9(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2017-18 for a contract maximum of $65,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2017.18.
BACKGROUND AND DISCUSSION: In 2010, FIRST 5 Lake Commission developed a comprehensive service model to address the issue of Post-Partum Depression in mothers of newborn children in Lake County. Lake County Behavioral Health (LCBH) has continued to support the Mother-Wise Program under the Post-Partum Depression Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County.
As LCBH has had a successful working relationship with First 5 Lake Commission and the Mother-Wise Program, and we would like to continue the current and future work being done in the area of Post-Partum Depression, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 65,000
Amount Budgeted: $185,344
FISCAL IMPACT (Narrative): The total amount budgeted for Prevention and Early Intervention (PEI) Programs for Fiscal Year 2017-18 is $185,344 of which LCBH is requesting the approval of the Agreement with First 5 Lake Commission for Fiscal Year 2017-18 for a contract maximum of $65,000.
This contract is funded through the Mental Health Services Act (MHSA) Prevention and Early Intervention funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2017-18 for a contract maximum of $65,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 25, 2017
SUBJECT: Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2017-18 in the amount of $65,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2017.18.
BACKGROUND AND DISCUSSION: In 2010, FIRST 5 Lake Commission developed a comprehensive service model to address the issue of Post-Partum Depression in mothers of newborn children in Lake County. Lake County Behavioral Health (LCBH) has continued to support the Mother-Wise Program under the Post-Partum Depression Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County.
As LCBH has had a successful working relationship with First 5 Lake Commission and the Mother-Wise Program, and we would like to continue the current and future work being done in the area of Post-Partum Depression, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 65,000
Amount Budgeted: $185,344
FISCAL IMPACT (Narrative): The total amount budgeted for Prevention and Early Intervention (PEI) Programs for Fiscal Year 2017-18 is $185,344 of which LCBH is requesting the approval of the Agreement with First 5 Lake Commission for Fiscal Year 2017-18 for a contract maximum of $65,000.
This contract is funded through the Mental Health Services Act (MHSA) Prevention and Early Intervention funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2017-18 for a contract maximum of $65,000 and authorize the Board Chair to sign the Agreement.
7.10(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2017-18 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Year 2017-18.
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
As Lake County Behavioral Health (LCBH) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted (SAMHSA): $ 14,000
Amount Budgeted (MHSA/CSS): $ 66,062
Amount Budgeted (FVP/PEI): $ 28,316
Total Contract Maximum: $108,378
FISCAL IMPACT (Narrative): The total amount budgeted for Community Services and Support (CSS) is $142,262; the total amount budgeted for Prevention and Early Intervention (PEI) is $173,316; and the total amount budgeted for Substance Abuse Mental Health Services Act (SAMHSA) is $ $14,000 of which LCBH is requested the approval of the Agreement with Konocti Senior Support for Fiscal Year 2017-18 for a contract maximum of $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2017-18 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 25, 2017
SUBJECT: Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Year 2017-18 in the amount of $108,378 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Year 2017-18.
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
As Lake County Behavioral Health (LCBH) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted (SAMHSA): $ 14,000
Amount Budgeted (MHSA/CSS): $ 66,062
Amount Budgeted (FVP/PEI): $ 28,316
Total Contract Maximum: $108,378
FISCAL IMPACT (Narrative): The total amount budgeted for Community Services and Support (CSS) is $142,262; the total amount budgeted for Prevention and Early Intervention (PEI) is $173,316; and the total amount budgeted for Substance Abuse Mental Health Services Act (SAMHSA) is $ $14,000 of which LCBH is requested the approval of the Agreement with Konocti Senior Support for Fiscal Year 2017-18 for a contract maximum of $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2017-18 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
7.11(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Eighth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2017-18 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Eighth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. The first change to this contract maximum was in Fiscal Year 2015-16 where the Sixth Amendment allowed for a new contract amount of $60,000 which will remain the contract maximum annually thereafter until changed. The second change to this contract maximum will be in Fiscal Year 2017-18 where the proposed Eighth Amendment allows for a new contract maximum of $50,000 which will remain the contract maximum annually thereafter until changed.
LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. This is an extension of an annual Agreement; therefore, moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $50,000
Amount Budgeted: $50,000
FISCAL IMPACT (Narrative): The total amount budgeted for the Anasazi Contract is $50,000 of which LCBH is requesting approval of the Amendment to the Agreement with Cerner Corporation for Fiscal Year 2017-18 for a new contract maximum of $50,000.
The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health), Realignment (Mental Health and AODS), and the Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Eighth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2017-18 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 25, 2017
SUBJECT: Eighth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2017-18 in the amount of $50,000.
EXECUTIVE SUMMARY: Attached, for your approval, is the Eighth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. The first change to this contract maximum was in Fiscal Year 2015-16 where the Sixth Amendment allowed for a new contract amount of $60,000 which will remain the contract maximum annually thereafter until changed. The second change to this contract maximum will be in Fiscal Year 2017-18 where the proposed Eighth Amendment allows for a new contract maximum of $50,000 which will remain the contract maximum annually thereafter until changed.
LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. This is an extension of an annual Agreement; therefore, moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $50,000
Amount Budgeted: $50,000
FISCAL IMPACT (Narrative): The total amount budgeted for the Anasazi Contract is $50,000 of which LCBH is requesting approval of the Amendment to the Agreement with Cerner Corporation for Fiscal Year 2017-18 for a new contract maximum of $50,000.
The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health), Realignment (Mental Health and AODS), and the Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Eighth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2017-18 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
7.12Approve Contract between County of Lake Health Services and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) from July 18, 2017 through June 30, 2018 with a maximum contract amount of $81,375; and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last eighteen years including work done specifically with CCS and pediatric patients.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between County of Lake Health Services and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) from July 18, 2017 through June 30, 2018 with a maximum contract amount of $81,375; and Authorize the Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: July 25, 2017
SUBJECT: Approve Contract between County of Lake Health Services and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) from July 18, 2017 through June 30, 2018 with a maximum contract amount of $81,375; and Authorize the Chair to Sign
EXECUTIVE SUMMARY:
The Health Services Public Health Division has been recruiting unsuccessfully to fill an open Physical Therapist position to support their CCS and MTP programs.
As a result, Public Health has been contracting with Ms. Maia to provide physical therapy in both programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last eighteen years including work done specifically with CCS and pediatric patients.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between County of Lake Health Services and Trina Maia for Physical Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) from July 18, 2017 through June 30, 2018 with a maximum contract amount of $81,375; and Authorize the Chair to Sign
7.13Adopt Resolution Approving a Controlled Access Highway Agreement with the State of California - State Highway Route 29 and authorize Chair to execute Agreement
Resolution
passed on consent
Staff memo
The State of California, acting thru the California Department of Transportation, entered into a Freeway Agreement with the County of Lake on April 26, 1971. The agreement related to improvements along a portion of State Route 29 from 0.6 mile north of junction 29/281 to 0.6 mile north of junction 29/175. The State has recently denominated the "freeway" designation to a "controlled access highway" and would like to enter into a Controlled Access Highway Agreement with the County, as attached.
The attached resolution, if adopted by the Board, will approve the Agreement and will authorize its execution.
I recommend that the Board of Supervisors adopt the Resolution Approving the Controlled Access Highway Agreement and authorize the Chair to execute said Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: I recommend that the Board of Supervisors adopt the Resolution Approving the Controlled Access Highway Agreement with the State of California - State Highway Route 29 and authorize the Chair to execute Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 25, 2017
SUBJECT: Adopt Resolution Approving a Controlled Access Highway Agreement with the State of California - State Highway Route 29 and authorize Chair to execute Agreement
EXECUTIVE SUMMARY: The California Department of Transportation (Caltrans) and the Federal Highway Administration (FHWA) have embarked on a project along State Route 29 in Lake County to improve east-west connectivity in this portion of the state and handle projected traffic volumes on this highway. . In Lake County, the existing highway system consists primarily of two-lane facilities in rolling to mountainous terrain. The project corridor is located between the communities of Lower Lake and Kelseyville, from 0.6 mile north of junction 29/281 to 0.6 mile north of junction 29/175, and is approximately 8.0 miles in length. The current highway is a rural two-lane road that lacks the capacity to safely and effectively accommodate anticipated traffic growth. By expanding the section of highway to four lanes with controlled access, capacity would be increased and highway safety would be significantly improved.
The State of California, acting thru the California Department of Transportation, entered into a Freeway Agreement with the County of Lake on April 26, 1971. The agreement related to improvements along a portion of State Route 29 from 0.6 mile north of junction 29/281 to 0.6 mile north of junction 29/175. The State has recently denominated the "freeway" designation to a "controlled access highway" and would like to enter into a Controlled Access Highway Agreement with the County, as attached.
The attached resolution, if adopted by the Board, will approve the Agreement and will authorize its execution.
I recommend that the Board of Supervisors adopt the Resolution Approving the Controlled Access Highway Agreement and authorize the Chair to execute said Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: I recommend that the Board of Supervisors adopt the Resolution Approving the Controlled Access Highway Agreement with the State of California - State Highway Route 29 and authorize the Chair to execute Agreement.
7.14Approve Inspection Agreement for Alvaro Valencia and Bill Stone as a condition of a Minor Use Permit (MUP16-01), Assessor's Parcel No. 024-231-12 for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Pursuant to the County's approval of a Minor Use Permit for Alvaro Valencia and Bill Stone of A&B Collision (MUP16-01), Assessor's Parcel No. 024-231-12, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
The location of the subject project is: 9535 State Highway 53
Description of project is: Construction of frontage improvements along Kugelman Street.
Pursuant to the County's approval of a Minor Use Permit for Alvaro Valencia and Bill Stone of A&B Collision (MUP16-01), Assessor's Parcel No. 024-231-12, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
The location of the subject project is: 9535 State Highway 53
Description of project is: Construction of frontage improvements along Kugelman Street.
We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Inspection Agreement for Alvaro Valencia and Bill Stone as a condition of a Minor Use Permit (MUP16-01), Assessor's Parcel No. 024-231-12 for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE : July 25, 2017
SUBJECT: Approve Inspection Agreement for Alvaro Valencia and Bill Stone as a condition of a Minor Use Permit (MUP16-01), Assessor's Parcel No. 024-231-12 for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Pursuant to the County's approval of a Minor Use Permit for Alvaro Valencia and Bill Stone of A&B Collision (MUP16-01), Assessor's Parcel No. 024-231-12, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
The location of the subject project is: 9535 State Highway 53
Description of project is: Construction of frontage improvements along Kugelman Street.
Pursuant to the County's approval of a Minor Use Permit for Alvaro Valencia and Bill Stone of A&B Collision (MUP16-01), Assessor's Parcel No. 024-231-12, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
The location of the subject project is: 9535 State Highway 53
Description of project is: Construction of frontage improvements along Kugelman Street.
We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Inspection Agreement for Alvaro Valencia and Bill Stone as a condition of a Minor Use Permit (MUP16-01), Assessor's Parcel No. 024-231-12 for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
7.15(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Contract Between the County of Lake and Lake Transit Authority in the Amount of $73,920, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $73,920.00
Additional Requested: 0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Contract between the County of Lake and Lake Transit Authority in the Amount of $73,920, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 25, 2017
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Contract between the County of Lake and Lake Transit Authority in the Amount of $73,920, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
As your board is aware, the Lake County Department of Social Services (LCDSS) has contracted with Lake Transit Authority (LTA) since 1999 to provide transportation services to California Work Opportunity and Responsibility to Kids (CalWORKs) recipients. Each month, LTA provides unlimited use bus passes at the standard rate. These bus passes are provided to CalWORKs Welfare to Work (WTW) participants to assist in their efforts to achieve self-sufficiency. LTA is the sole source available to provide this service in Lake County. In the past, LTA has provided 171 (one-hundred seventy-one) bus passes per month. Based on our declining CW caseload, we have reduced this contract by 17 (seventeen) monthly bus passes, lowering the annual compensation amount by $8,160.00 (eight-thousand one-hundred sixty dollars).
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $73,920.00
Amount Budgeted: $73,920.00
Additional Requested: 0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Contract between the County of Lake and Lake Transit Authority in the Amount of $73,920, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
7.16Approve the Memorandum of Understanding (MOU) Between the California Automated Consortium Eligibility System (CalACES) and the County Of Lake; and the CalAces Amended and Restated Joint Exercise of Powers Agreement (JPA); and authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On July 29, 2011, the State of California presented to the Food and Nutrition Service (FNS) and the Center for Medicaid, Children's Health Insurance Program (CHIP), and Survey & Certification (CMS), its plans for reducing the complexity of the eligibility system configuration in California. Those plans included taking the necessary steps to consolidate the existing SAWS Consortia from three systems to two systems. The recommendation was to merge the LA County and C-IV Systems. In September 2011, Assembly Bill ABX1 16 passed. ABX1 16 called for the migration of the 39 C-IV Counties into a single system jointly designed by the 39 counties plus Los Angeles County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $57,477.00
Amount Budgeted: $57,477.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this MOU and JPA
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Memorandum of Understanding (MOU) between the California Automated Consortium Eligibility System (CalACES) and the County Of Lake; and the CalAces Amended and Restated Joint Exercise of Powers Agreement (JPA) in the amount of $57,477.00; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 25, 2017
SUBJECT: Approve the Memorandum of Understanding (MOU) Between the California Automated Consortium Eligibility System (CalACES) and the County Of Lake; and the CalAces Amended and Restated Joint Exercise of Powers Agreement (JPA) in the Amount of $57,477.00; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
On July 29, 2011, the State of California presented to the Food and Nutrition Service (FNS) and the Center for Medicaid, Children's Health Insurance Program (CHIP), and Survey & Certification (CMS), its plans for reducing the complexity of the eligibility system configuration in California. Those plans included taking the necessary steps to consolidate the existing SAWS Consortia from three systems to two systems. The recommendation was to merge the LA County and C-IV Systems. In September 2011, Assembly Bill ABX1 16 passed. ABX1 16 called for the migration of the 39 C-IV Counties into a single system jointly designed by the 39 counties plus Los Angeles County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $57,477.00
Amount Budgeted: $57,477.00
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this MOU and JPA
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Memorandum of Understanding (MOU) between the California Automated Consortium Eligibility System (CalACES) and the County Of Lake; and the CalAces Amended and Restated Joint Exercise of Powers Agreement (JPA) in the amount of $57,477.00; and authorize the Chair to Sign.
7.17Approve contract between County of Lake and Regional Housing Authority for Administration of Home Program (HUD HOME Partnerships Investment Program) for the amount of $117,518 from July 1, 2017 to June 30, 2019; and authorize the Chair to Sign.
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Funding for these programs will come by way of Program Income which has been generated by the payment of previous loans to Lake County residents. Those loans were originally funded through the California State Department of Housing and Community Development. There will be no County cost associated with the funding of this contract.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $117,518.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): There is no County cost associated with this contract.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve contract between County of Lake and Regional Housing Authority for Administration of Home Program (HUD HOME Partnerships Investment Program) for the amount of $117,518.00 from July 1, 2017 to June 30, 2019; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 25, 2017
SUBJECT: Approve Contract Between County of Lake and Regional Housing Authority for Administration of Home Program (HUD HOME Partnerships Investment Program) for the Amount of $117,518.00 From July 1, 2017 to June 30, 2019; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The County of Lake through its Department of Social Services wishes to contract with Regional Housing Authority to administer the HOME programs which include the First Time Home Buyer and Owner Occupied Rehab Programs.
Funding for these programs will come by way of Program Income which has been generated by the payment of previous loans to Lake County residents. Those loans were originally funded through the California State Department of Housing and Community Development. There will be no County cost associated with the funding of this contract.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $117,518.00
Amount Budgeted: $117,518.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): There is no County cost associated with this contract.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve contract between County of Lake and Regional Housing Authority for Administration of Home Program (HUD HOME Partnerships Investment Program) for the amount of $117,518.00 from July 1, 2017 to June 30, 2019; and authorize the Chair to Sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.17. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.39:16 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: July 25, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: July 25, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:20 A.M. - PUBLIC HEARING - Consideration of Resolution Amending the Master Fee Schedule for Departmental Services Rendered by the County
Public Hearing
Adopted — Pass
Staff memo
In accordance with your Board's direction, staff developed the Master Fee Schedule to provide the public with a convenient and transparent single source document that reflects all County service fees. Article XXVIII in Chapter 2 of the County Code provides the authority and procedures by which the Master Fee Schedule was established and how it can be updated. Consequently, presented for your consideration is a Resolution that adopts an update to the Master Fee Schedule.
The attached Resolution and exhibit reflect staff's recommendation to create a Water Resources fees section by removing said fees from the Public Works section. The proposed update includes two new lower fees for the repair of docks, and updates have also been made for non-compliant or non-permitted structures.
Staff is recommending this update to the Master Fee Schedule before the final budget due to Water Resources' fees being seasonal in nature. The complete update to the Master Fee Schedule will be presented with the final budget. All fees set forth in this Master Fee Schedule adjustment shall become effective 7/25/2017.
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): None
FISCAL IMPACT NARRATIVE: There will be a modest increase in revenue that will offset the cost of doing business for the Water Resources Department.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: July 25, 2017
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
In accordance with your Board's direction, staff developed the Master Fee Schedule to provide the public with a convenient and transparent single source document that reflects all County service fees. Article XXVIII in Chapter 2 of the County Code provides the authority and procedures by which the Master Fee Schedule was established and how it can be updated. Consequently, presented for your consideration is a Resolution that adopts an update to the Master Fee Schedule.
The attached Resolution and exhibit reflect staff's recommendation to create a Water Resources fees section by removing said fees from the Public Works section. The proposed update includes two new lower fees for the repair of docks, and updates have also been made for non-compliant or non-permitted structures.
Staff is recommending this update to the Master Fee Schedule before the final budget due to Water Resources' fees being seasonal in nature. The complete update to the Master Fee Schedule will be presented with the final budget. All fees set forth in this Master Fee Schedule adjustment shall become effective 7/25/2017.
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): None
FISCAL IMPACT NARRATIVE: There will be a modest increase in revenue that will offset the cost of doing business for the Water Resources Department.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Deputy County Administrative Officer Stephen Carter presented the item to the Board.
Chair Smith opened the public hearing. No one present wished to speak and the public hearing was closed.
8.79:30 A.M. - PUBLIC HEARING (Sitting as the Lake County Sanitation District, Board of Directors) Proposed Rates and Fees for Anderson Springs Sewer
Public Hearing
approved
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
In September 2015, 198 of the 212 homes in the Anderson Springs Community burned in the Valley Fire. Most of these homes cannot be rebuilt under current building and set back codes without a sewer system. Various agencies and individuals have been working together to fund and construct a sewer system. Grant funding applications have been submitted and are in progress with State Water Resources Control Board (SWRCB), United States Department of Agriculture-Rural Utilities Service (USDA-RUS) and Community Development Block Grant (CDBG). The estimated cost of the sewer system is $10,580,763.
The construction costs will be provided with grant funds but sustainable rates and fees must be in place to operate and maintain the system when it is placed into operation.
In compliance with California Proposition 218, Article XIIID property owners that are included in the sewer system were mailed a letter explaining the basis on which the fees and charges were calculated, the public hearing and actions to be considered and the protest procedure. This letter was mailed on June 6, 2017 along with a draft of the proposed rate ordinance.
There are 316 parcels included in the proposed system. Per Proposition 218, a total of 159 written protests will defeat this rate proposal. (50% plus 1 vote).
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
If this proposal is passed, the rates and fees would become effective when the sewer system is placed in use. The rates and fees will fund operations and maintenance as well as provide funds for equipment replacement reserves.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the proposed rate ordinance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors - Lake County Sanitation
FROM: Jan Coppinger, Special Districts Administrator
DATE: July 25, 2017
SUBJECT: 9:30 A.M. - Public Hearing for Proposed Rates and Fees for the Anderson Springs Sewer System
EXECUTIVE SUMMARY:
In September 2015, 198 of the 212 homes in the Anderson Springs Community burned in the Valley Fire. Most of these homes cannot be rebuilt under current building and set back codes without a sewer system. Various agencies and individuals have been working together to fund and construct a sewer system. Grant funding applications have been submitted and are in progress with State Water Resources Control Board (SWRCB), United States Department of Agriculture-Rural Utilities Service (USDA-RUS) and Community Development Block Grant (CDBG). The estimated cost of the sewer system is $10,580,763.
The construction costs will be provided with grant funds but sustainable rates and fees must be in place to operate and maintain the system when it is placed into operation.
In compliance with California Proposition 218, Article XIIID property owners that are included in the sewer system were mailed a letter explaining the basis on which the fees and charges were calculated, the public hearing and actions to be considered and the protest procedure. This letter was mailed on June 6, 2017 along with a draft of the proposed rate ordinance.
There are 316 parcels included in the proposed system. Per Proposition 218, a total of 159 written protests will defeat this rate proposal. (50% plus 1 vote).
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
If this proposal is passed, the rates and fees would become effective when the sewer system is placed in use. The rates and fees will fund operations and maintenance as well as provide funds for equipment replacement reserves.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board adopt the proposed rate ordinance.
On motion of Supervisor Simon, and by vote of the Board, waived the reading of the ordinance, to be read in title only (Clerk did so). The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Simon, and by vote of the Board, advanced the ordinance one week, to August 1, 2017.
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Deputy Administrator Josefine Chester was also present.
Chair Smith opened the public hearing. No one present wished to speak and the public hearing was closed.
8.810:00 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $1712.76, for 10314 Boren Bega Drive, Kelseyville CA (APN 043-422-12, McManus, James & Victoria.)
Report
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
I. PROPERTY OUTLINE:
Property Owner: McManus, James and Victoria
Location: 10314 Boren Bega Drive, Kelseyville
APN: 043-422-12
Zoning: "R1", Single-Family Residential
Case #: 16-0201
II. ABATEMENT SUMMARY
On November 8, 2016, a Notice of Nuisance and Order to Abate was prepared and posted at 10314 Boren Bega Drive Kelseyville CA, within the Rivieras Planning Area Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris, inoperable vehicle and sub-standard dwelling. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. McManus with 30 days to abate the property.
On April 5, 2017 staff from Code Enforcement solicited and obtained bids for abatement of the open and outdoor storage on the property. On May 30, 2017 a local contractor was awarded the contract and started work soon after. On June 28, 2017 a follow up site visit was conducted confirming the contractor had completed the work. The abandoned vehicle was still on the property and was towed that same day.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $1,712.76 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $1,500.00. The administrative costs on this case amounted to $212.76.
Sample Motion:
I move that the assessment of $1,712.76 for nuisance abatement on property located at 10314 Boren Bega, Kelseyville CA, also known as Assessors Parcel Number 043-422-12, and owned by James and Victoria McManus be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,712.76 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for McManus, James and Victoria;
July 25, 2017 @ 10:00 AM
Supervisorial District 5
Date: July 5, 2017
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: McManus, James and Victoria
Location: 10314 Boren Bega Drive, Kelseyville
APN: 043-422-12
Zoning: "R1", Single-Family Residential
Case #: 16-0201
II. ABATEMENT SUMMARY
On November 8, 2016, a Notice of Nuisance and Order to Abate was prepared and posted at 10314 Boren Bega Drive Kelseyville CA, within the Rivieras Planning Area Subdivision, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris, inoperable vehicle and sub-standard dwelling. Several complaints had been filed by area residents. The Abatement Notice provided Mr. & Mrs. McManus with 30 days to abate the property.
On April 5, 2017 staff from Code Enforcement solicited and obtained bids for abatement of the open and outdoor storage on the property. On May 30, 2017 a local contractor was awarded the contract and started work soon after. On June 28, 2017 a follow up site visit was conducted confirming the contractor had completed the work. The abandoned vehicle was still on the property and was towed that same day.
..Recommended Action
Staff recommends the Board of Supervisors confirm the assessment of $1,712.76 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $1,500.00. The administrative costs on this case amounted to $212.76.
Sample Motion:
I move that the assessment of $1,712.76 for nuisance abatement on property located at 10314 Boren Bega, Kelseyville CA, also known as Assessors Parcel Number 043-422-12, and owned by James and Victoria McManus be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $1,712.76 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Brown, and by vote of the Board, moved that the Nuisance Abatement Assessment for 10314 Boren Bega Drive, Kelseyville, CA (APN 043-422-12, McManus, James & Victoria.) be confirmed and the Enforcement Official be directed to prepare and have recorded a Notice of Lien in the amount of $1,712.76. The motion carried by the following vote:
Clerk’s notes: All parties to the hearing were sworn in by the Clerk.
Community Development Code Enforcement Program Supervisor Kathy Freeman presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.910:15 A.M. - Cyanobacteria Blooms, a Multi-Agency Perspective Presentation to the Board
Report
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department, Water Resources Department and County Administration are providing this presentation to discuss harmful cyanobacterial blooms (HABs) and their implications in various sectors of the community.
The goal is to foster formation of a multi-agency coordinated approach to the management of HABs, and to promote development of uniform education and messaging to the public and business community in Lake County.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Informational only
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: July 25, 2017
SUBJECT: Cyanobacteria Blooms, a Multi-Agency Perspective Presentation to the Board
EXECUTIVE SUMMARY:
The Health Services Department, Water Resources Department and County Administration are providing this presentation to discuss harmful cyanobacterial blooms (HABs) and their implications in various sectors of the community.
The goal is to foster formation of a multi-agency coordinated approach to the management of HABs, and to promote development of uniform education and messaging to the public and business community in Lake County.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Informational only
There was Board consensus for the conceptual agreement of the recommendations made by the Health Services Department.
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board. Health Officer Dr. Karen Tait was present and gave a PowerPoint presentation. Environmental Director Ray Ruminski and Water Resources Director Phil Moy were also present. Other agencies/staff present were Deputy County Administrative Officer Michelle Scully, Tribal Environmental Directors; Sarah Ryan from Big Valley Rancheria and Karola Kennedy from Elem Indian Colony, California Department of Public Health Amy Little and Invasive Species Program Coordinator Carolyn Ruttan.
Chair Smith asked if anyone present wished to speak and the following people spoke: Joan Moss, Sarah Ryan, Carola Kennedy and Kathleen O'Conner. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.2Consideration of Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
State law (Code Section 12200 of Business and Professions Code) requires that every county have an Agricultural Commissioner and Sealer. Currently, Mendocino County does not have a Sealer (due to retirement) and they have requested that I act as Interim Sealer until their position is filled.
Mendocino County has drafted and approved an MOU, with effective dates July 1, 2017 - August 31, 2017. The fee is $1,500.00 per month. If Mendocino County is unable to fill the vacant Sealer position by August 31, 2017, this MOU could be extended until such time as a viable candidate is in place. Lake County Counsel has reviewed and approved this MOU.
The anticipated workload of the Interim Sealer will not negatively impact my workload for Lake County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service; and authorize the Department Head to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steve Hajik, Agricultural Commissioner
DATE: July 25, 2017
SUBJECT: Consideration of Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service
EXECUTIVE SUMMARY:
State law (Code Section 12200 of Business and Professions Code) requires that every county have an Agricultural Commissioner and Sealer. Currently, Mendocino County does not have a Sealer (due to retirement) and they have requested that I act as Interim Sealer until their position is filled.
Mendocino County has drafted and approved an MOU, with effective dates July 1, 2017 - August 31, 2017. The fee is $1,500.00 per month. If Mendocino County is unable to fill the vacant Sealer position by August 31, 2017, this MOU could be extended until such time as a viable candidate is in place. Lake County Counsel has reviewed and approved this MOU.
The anticipated workload of the Interim Sealer will not negatively impact my workload for Lake County.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service; and authorize the Department Head to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service. The motion carried by the following vote:
Clerk’s notes: Agricultural Commissioner Steve Hajik presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration to Close County Library - Lakeport Branch to the Public from August 1st through August 5th
Report
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: To facilitate safe and efficient installation of new carpet at the Lakeport branch of the Lake County Library I am requesting that the Lakeport Library close for the week of August 1st through August 5th.
With the assistance of USDA Rural Development the Lakeport branch is getting new carpet installed starting August 1st, 2017. The entire carpet installation is estimated to take 10 business days.
The carpet installers will start with the entrance areas to facilitate opening to the public as soon as possible. The library will reopen with limited service to the public the week of August 8th through August 12th. During this time certain stacks and areas of the library will be off limits to the public, but patrons will be able to enter the lobby of the library and pick up requested materials from the library circulation desk.
While the library is closed, Library patrons will still be able to access the library system at our other locations in Clearlake, Upper Lake, and Middletown and online from our website: http://library.lakecountyca.gov. Patrons will also be able to return their checked out items at the outdoor book return at the Lakeport branch. Lakeport Storytime, which occurs weekly on Friday, will be held in Library Park at its normally scheduled time.
Once the carpet project is completed the library plans to reopen in full to the public on August 15th.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize closure of the County Library - Lakeport Branch August 1st through 5th due to carpet project, to reopen no later than Tuesday, August 8th, 2017 at 10am.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Christopher Veach, County Librarian
DATE: July 11, 2017
SUBJECT: Consideration to Close County Library - Lakeport Branch to the Public from August 1st through August 5th
EXECUTIVE SUMMARY: To facilitate safe and efficient installation of new carpet at the Lakeport branch of the Lake County Library I am requesting that the Lakeport Library close for the week of August 1st through August 5th.
With the assistance of USDA Rural Development the Lakeport branch is getting new carpet installed starting August 1st, 2017. The entire carpet installation is estimated to take 10 business days.
The carpet installers will start with the entrance areas to facilitate opening to the public as soon as possible. The library will reopen with limited service to the public the week of August 8th through August 12th. During this time certain stacks and areas of the library will be off limits to the public, but patrons will be able to enter the lobby of the library and pick up requested materials from the library circulation desk.
While the library is closed, Library patrons will still be able to access the library system at our other locations in Clearlake, Upper Lake, and Middletown and online from our website: http://library.lakecountyca.gov. Patrons will also be able to return their checked out items at the outdoor book return at the Lakeport branch. Lakeport Storytime, which occurs weekly on Friday, will be held in Library Park at its normally scheduled time.
Once the carpet project is completed the library plans to reopen in full to the public on August 15th.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize closure of the County Library - Lakeport Branch August 1st through 5th due to carpet project, to reopen no later than Tuesday, August 8th, 2017 at 10am.
On motion of Supervisor Scott, and by vote of the Board, approved to close the County Library - Lakeport Branch to the public from August 1st through August 5th 2017. The motion carried by the following vote:
Clerk’s notes: County Librarian Christopher Veach presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Resolution Approving the Exit of Lake County from Title IV-E Child Welfare Waiver Demonstration Project Effective September 30, 2017.
Resolution
Adopted — Pass
Staff memo
LCDSS and the Probation Department executed an agreement with the California Department of Social Services to participate in the Project commencing October 1, 2014 through September 30, 2019; the Lake County Board of Supervisors subsequently approved the agreement. LCDSS projects that continued participation in the Project will require a substantial amount of unanticipated county funding. The Project was designed to be cost neutral while allowing cost savings to be reinvested in innovative programs that would mitigate children entering foster care. However, under the Project's capped federal funding, additional local funds beyond the required match had to be used in order to operate the project. During fiscal years 2015-16 and 2016-17, the Project-related expenditures exceeded the Project match by approximately $1.5 million dollars and $2 million dollars respectively, due to unanticipated increases in mandated foster care assistance and administrative costs.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding for affected programs will revert back to pre-Project sources of funding. LCDSS and Probation will receive a combination of capped and uncapped federal funds for program administration.
LCDSS will provide approximately $415,000.00 in realignment funds to offset the cost of the additional foster care assistance and administrative costs Probation incurred in FY 16/17 as a result of the Project's capped funding structure.
DSS will allocate SB163 Wraparound reinvestment funds to ensure CWS and Probation families currently being served under the Project have the opportunity to complete their participation in the program and enable both agencies to access a scaled down version of the program over the next two years.
There will be no fiscal impact on the County General Fund as a result of these actions.
STAFFING IMPACT (if applicable): One full time CWS Staff Services Analyst position that was dedicated to the Project will be redirected to support program changes associated with Continuum of Care Reform (CCR) mandates.
There will be no impact to Probation Personnel.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Adoption of the Resolution Approving the Exit of Lake County from Title IV-E Child Welfare Waiver Demonstration Project Effective September 30, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 25, 2017
SUBJECT: Consideration of Resolution Approving the Exit of Lake County from Title IV-E Child Welfare Waiver Demonstration Project Effective September 30, 2017.
EXECUTIVE SUMMARY:
The Lake County Department of Social Services (LCDSS) and the Lake County Probation Department (Probation) jointly request that the Board of Supervisors approve Lake County's exit from the Title IV-E Child Welfare Waiver Demonstration Project ("Project") effective September 30, 2017.
LCDSS and the Probation Department executed an agreement with the California Department of Social Services to participate in the Project commencing October 1, 2014 through September 30, 2019; the Lake County Board of Supervisors subsequently approved the agreement. LCDSS projects that continued participation in the Project will require a substantial amount of unanticipated county funding. The Project was designed to be cost neutral while allowing cost savings to be reinvested in innovative programs that would mitigate children entering foster care. However, under the Project's capped federal funding, additional local funds beyond the required match had to be used in order to operate the project. During fiscal years 2015-16 and 2016-17, the Project-related expenditures exceeded the Project match by approximately $1.5 million dollars and $2 million dollars respectively, due to unanticipated increases in mandated foster care assistance and administrative costs.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding for affected programs will revert back to pre-Project sources of funding. LCDSS and Probation will receive a combination of capped and uncapped federal funds for program administration.
LCDSS will provide approximately $415,000.00 in realignment funds to offset the cost of the additional foster care assistance and administrative costs Probation incurred in FY 16/17 as a result of the Project's capped funding structure.
DSS will allocate SB163 Wraparound reinvestment funds to ensure CWS and Probation families currently being served under the Project have the opportunity to complete their participation in the program and enable both agencies to access a scaled down version of the program over the next two years.
There will be no fiscal impact on the County General Fund as a result of these actions.
STAFFING IMPACT (if applicable): One full time CWS Staff Services Analyst position that was dedicated to the Project will be redirected to support program changes associated with Continuum of Care Reform (CCR) mandates.
There will be no impact to Probation Personnel.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Adoption of the Resolution Approving the Exit of Lake County from Title IV-E Child Welfare Waiver Demonstration Project Effective September 30, 2017.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Social Services Director Crystal Markytan presented the item to the Board. Chief Probation Officer Rob Howe and Chief Deputy Probation officer Wendy Mondfrans were also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Approval of Joint Powers Agreement with Yolo County Flood Control and Water Conservation District for a Power Purchase Agreement.
Agreement
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Yolo County Flood Control and Water Conservation District (YCFCWCD) owns and operates a hydroelectric power plant in Lake County. The plant generates more power than they can use and they have offered to enter into a power purchase agreement with Lake County to transfer the excess power generated to Lake County.
PGE now offers a green power net metering program that allows local government agencies to use generation of renewable power to offset power costs. The program is called Renewable Energy Self Generation Bill Credit Transfer (RES-BCT). This program will allow up to 50 meters to be identified as "benefiting" accounts that draw power from the YCFCWCD's "Generating" account. Power that is generated will be credited and the benefiting accounts will draw from the credit. Generated power that is not used will be carried over to the following billing cycle. This program does require each "benefiting" meter pay $30.00 per month to track the credits and usage, as well as a one-time fee of $500.00 to establish the account.
Under the terms of this power purchase agreement, YCFCWCD will pay the one-time fee of $500.00 and they will pay one half of the $30.00 per meter charge each month. ($15.00)
The County will pay one half of the $30.00 per meter charge ($15.00) and will pay YCFCWCD for power used from their facility at a cost of 92.5% of the rate PGE charges. If the hydroelectric facility does not generate sufficient power to supply the benefiting meters, the balance of power will be supplied by PGE at their normal rates.
Benefiting meters can be added or removed from the program on an annual basis.
The County will add the PGE meters that have the highest usage to maximize the benefit to the County.
The hydroelectric power plant generates maximum power during the spring when water levels are high. The power is tracked and "banked" by PGE and accounts utilizing the power will draw from the "banked" power until it is exhausted. When the "banked" power is exhausted, the meters will be provided power from PGE at the normal PGE rates.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This agreement will allow the County to save 7.5% of the normal PGE cost for power utilized through the identified meters.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of approval of Joint Powers Agreement with Yolo County Flood Control and Water Conservation District for a power purchase agreement; and authorize Special Districts Administrator to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: July 25, 2017
SUBJECT: Consideration of Approval of Joint Powers Agreement with Yolo County Flood Control and Water Conservation District for a Power Purchase Agreement.
EXECUTIVE SUMMARY:
Yolo County Flood Control and Water Conservation District (YCFCWCD) owns and operates a hydroelectric power plant in Lake County. The plant generates more power than they can use and they have offered to enter into a power purchase agreement with Lake County to transfer the excess power generated to Lake County.
PGE now offers a green power net metering program that allows local government agencies to use generation of renewable power to offset power costs. The program is called Renewable Energy Self Generation Bill Credit Transfer (RES-BCT). This program will allow up to 50 meters to be identified as "benefiting" accounts that draw power from the YCFCWCD's "Generating" account. Power that is generated will be credited and the benefiting accounts will draw from the credit. Generated power that is not used will be carried over to the following billing cycle. This program does require each "benefiting" meter pay $30.00 per month to track the credits and usage, as well as a one-time fee of $500.00 to establish the account.
Under the terms of this power purchase agreement, YCFCWCD will pay the one-time fee of $500.00 and they will pay one half of the $30.00 per meter charge each month. ($15.00)
The County will pay one half of the $30.00 per meter charge ($15.00) and will pay YCFCWCD for power used from their facility at a cost of 92.5% of the rate PGE charges. If the hydroelectric facility does not generate sufficient power to supply the benefiting meters, the balance of power will be supplied by PGE at their normal rates.
Benefiting meters can be added or removed from the program on an annual basis.
The County will add the PGE meters that have the highest usage to maximize the benefit to the County.
The hydroelectric power plant generates maximum power during the spring when water levels are high. The power is tracked and "banked" by PGE and accounts utilizing the power will draw from the "banked" power until it is exhausted. When the "banked" power is exhausted, the meters will be provided power from PGE at the normal PGE rates.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This agreement will allow the County to save 7.5% of the normal PGE cost for power utilized through the identified meters.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of approval of Joint Powers Agreement with Yolo County Flood Control and Water Conservation District for a power purchase agreement; and authorize Special Districts Administrator to sign.
On motion of Supervisor Scott, and by vote of the Board, approved the Joint Powers Agreement with Yolo County Flood Control and Water Conservation District for a Power Purchase Agreement. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Yolo County Flood Control and Water Conservation District Assistant Manager Max Stevenson was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, K. Ferguson and C.Saderlund; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Government Code section 54956.9 (d)(2)(e)(3): Claim of Bishop
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:32 a.m. having taken no action.