Board Of Supervisors — Tuesday, August 15, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Appointment of Michelle Scully as Permanent Part-Time Deputy County Administrative Officer I
Appointment
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval to appoint Michelle Scully as permanent part-time Deputy County Administrative Officer I.
As you are aware, since October 2016, Ms. Scully has worked in our office as an extra help Deputy County Administrative Officer I, responsible for marketing and economic development. The recommended budget for 17/18 includes allocation of the permanent part-time classification and we are requesting Board approval to move Ms. Scully into it. Ms. Scully will continue to work as a 50% FTE (full-time equivalent) but as permanent, part-time, she will receive prorated benefits. Ms, Scully meets the qualifications for permanent appointment. She is an asset to the work of our office and we recommend she be made permanent.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve appointment of Michelle Scully to permanent part-time Deputy County Administrative Officer I.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 15, 2017
SUBJECT: Approve Appointment of Michelle Scully as permanent part-time Deputy County Administrative Officer I
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval to appoint Michelle Scully as permanent part-time Deputy County Administrative Officer I.
As you are aware, since October 2016, Ms. Scully has worked in our office as an extra help Deputy County Administrative Officer I, responsible for marketing and economic development. The recommended budget for 17/18 includes allocation of the permanent part-time classification and we are requesting Board approval to move Ms. Scully into it. Ms. Scully will continue to work as a 50% FTE (full-time equivalent) but as permanent, part-time, she will receive prorated benefits. Ms, Scully meets the qualifications for permanent appointment. She is an asset to the work of our office and we recommend she be made permanent.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve appointment of Michelle Scully to permanent part-time Deputy County Administrative Officer I.
Thank you for your consideration.
7.2Adopt Resolution Amending Resolution No. 2017-70 Establishing New Classifications, the Effective Date Thereof, and Amending the Position Allocation Chart for Fiscal Year 2017-2018 to Conform to the Recommended Budget, Budget Unit No. 1012, Administrative Office
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process. I am requesting your approval to add one Administrative Analyst I to the position allocation for our office, in order to properly staff the project, long-term.
As you recall, last year staff put this project out to bid and the two responding vendors each proposed a team of staff to complete it. Ultimately, we opted to complete the project in-house. Thus far, our office has managed the project by calling upon the resources of current staff, but as we move forward, the workload issue is making it clear that additional permanent staffing is needed.
The Administrative Analyst I position has been commonly used over the years by our office. We intend for said position to function as the project coordinator, backed up by our front office staff who will share in the handling of constituent calls and inquiries. I plan to call for a promotional-only recruitment to fill this position.
FISCAL IMPACT: The cost of this allocation is approximately $67,000 for the remainder of the fiscal year. Project costs were originally funded through our Valley Fire Disaster Project Worksheet 96. Staff will work to secure an extension of this funding source since this mandated project could not be started until very recently when CalRecycle released the invoice information to the County.
FISCAL IMPACT (Narrative): See Fiscal Impact
STAFFING IMPACT (if applicable): If approved, adds one FTE Administrative Analyst I to the position allocation of the Administrative Office.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Resolution Amending Resolution No. 2017-70 Establishing New Classifications, the Effective Date Thereof, and Amending the Position Allocation Chart for Fiscal Year 2017-2018 to conform to the Recommended Budget, Budget Unit No. 1012, Administrative Office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 15, 2017
SUBJECT: Consideration of Resolution Amending Resolution No. 2017-70 Establishing New Classifications, the Effective Date Thereof, and Amending the Position Allocation Chart for Fiscal Year 2017-2018 to Conform to the Recommended Budget, Budget Unit No. 1012, Administrative Office
EXECUTIVE SUMMARY:
As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process. I am requesting your approval to add one Administrative Analyst I to the position allocation for our office, in order to properly staff the project, long-term.
As you recall, last year staff put this project out to bid and the two responding vendors each proposed a team of staff to complete it. Ultimately, we opted to complete the project in-house. Thus far, our office has managed the project by calling upon the resources of current staff, but as we move forward, the workload issue is making it clear that additional permanent staffing is needed.
The Administrative Analyst I position has been commonly used over the years by our office. We intend for said position to function as the project coordinator, backed up by our front office staff who will share in the handling of constituent calls and inquiries. I plan to call for a promotional-only recruitment to fill this position.
FISCAL IMPACT: The cost of this allocation is approximately $67,000 for the remainder of the fiscal year. Project costs were originally funded through our Valley Fire Disaster Project Worksheet 96. Staff will work to secure an extension of this funding source since this mandated project could not be started until very recently when CalRecycle released the invoice information to the County.
FISCAL IMPACT (Narrative): See Fiscal Impact
STAFFING IMPACT (if applicable): If approved, adds one FTE Administrative Analyst I to the position allocation of the Administrative Office.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board approve the Resolution Amending Resolution No. 2017-70 Establishing New Classifications, the Effective Date Thereof, and Amending the Position Allocation Chart for Fiscal Year 2017-2018 to conform to the Recommended Budget, Budget Unit No. 1012, Administrative Office.
7.3(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Women’s Recovery Services for Fiscal Year 2017-18 for a total maximum of $30,000 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Women's Recovery Services (WRS) for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2017-18. Under this Agreement, Alcohol & Other Drug Services, a division of Lake County Behavioral Health (LCBH) is obligated to pay $107.00 per day for single women with no children, $124.00 a day for women with one (1) child; and $140.00 a day for women with two (2) children.
BACKGROUND AND DISCUSSION: WRS was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. WRS has been providing substance abuse treatment for women for over 35 years. WRS has been licensed in Addiction Treatment in the State of California since 1975.
As LCBH has had a successful ongoing working relationship with WRS for Substance Use Disorder Residential and Detoxification Services, it is in the best interest to continue this working relationship. We are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 30,000
Amount Budgeted: $194,000
FISCAL IMPACT (Narrative): The total amount budgeted for Substance Use Disorder Services for Fiscal Year 2017-18 is $194,000 of which LCBH is requesting approval of the Agreement with Women's Recovery Services for Fiscal Year 2017-18 for a contract maximum of $30,000.
Funding for this Agreement is through Realignment funds. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2017-18 for a total maximum of $30,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: August 15, 2017
SUBJECT: Approve the Agreement between the County of Lake and Women's Recovery Services for Substance Use Disorder Residential and Detoxification Services for Fiscal Year 2017-18 in the amount of $30,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Women's Recovery Services (WRS) for Substance Use Disorder Residential Treatment and Detoxification Services for Fiscal Year 2017-18. Under this Agreement, Alcohol & Other Drug Services, a division of Lake County Behavioral Health (LCBH) is obligated to pay $107.00 per day for single women with no children, $124.00 a day for women with one (1) child; and $140.00 a day for women with two (2) children.
BACKGROUND AND DISCUSSION: WRS was founded in 1975 with the mission of providing residential addiction treatment exclusively for women. WRS has been providing substance abuse treatment for women for over 35 years. WRS has been licensed in Addiction Treatment in the State of California since 1975.
As LCBH has had a successful ongoing working relationship with WRS for Substance Use Disorder Residential and Detoxification Services, it is in the best interest to continue this working relationship. We are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 30,000
Amount Budgeted: $194,000
FISCAL IMPACT (Narrative): The total amount budgeted for Substance Use Disorder Services for Fiscal Year 2017-18 is $194,000 of which LCBH is requesting approval of the Agreement with Women's Recovery Services for Fiscal Year 2017-18 for a contract maximum of $30,000.
Funding for this Agreement is through Realignment funds. Providing alcohol and substance abuse treatment assists clients in their recovery which in turn will reduce county expenses in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Women's Recovery Services for Fiscal Year 2017-18 for a total maximum of $30,000 and authorize the Board Chair to sign the Agreement.
7.4Approve Agreements between the County of Lake and Coleman Environmental for asbestos removal and demolition of structures located at (a) 12545 Lakeview Drive, Clearlake Oaks (APN 035-152-65 – John Danuck), in the amount of $15,255.00; (b) 7271 Sierra Street, Upper Lake (APN 031-142-05 – Dominique McGowen), in the amount of $11,110.00); and (c) 9661 Elliot Street, Upper Lake (APN 027-182-03- Patrick & Betty Henry), in the amount of $32,452.00); and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Community Development Department requests the Board's approval of the attached three (3) agreements with Coleman Environmental for Asbestos Removal and Demolition of the sub-standard structures. The bid request was sent to five (5) local contractors, with only two (2) contractors responding. One of the contractors; Westlake Environmental bid the asbestos removal only, the other contractor; Coleman Environmental bid both the asbestos removal and demolition of the structures. Attached to this memo is a copy of the bid recap for reference. The dollar amount of each contract reflects the total amount for asbestos removal and demolition for each individual property.
The properties consists of abandoned, substandard structures that are not secure from unauthorized entry and they all have suffered further damage from being exposed to the elements. The properties are uninhabitable and overgrown with weeds, shrubs, brush and pose a fire hazard to the neighborhood. To date, no action has been taken by any of the property owners.
The reason for the higher cost of asbestos removal and demolition for the property located at 9661 Elliot Street is there is more asbestos identified; drywall and texture throughout the structure that is to be removed, and there is additional debris towards the rear of the property that is to be removed.
The basis for the three (3) separate contracts to the same contractor is for cost accounting/tracking purposes and so that the contractor can be paid after completing each individual project and not having to wait until all three projects are completed and then be paid in full which would be encountered if one contract was written.
Staff recommends that the Board of Supervisors approve the attached Agreements between the County of Lake and Coleman Construction.
Please note: The contract for the property located at: 9661 Elliot Street in Upper Lake will need the Board Chair's signature as this contract has a total combined amount of $32,452.00.
Attachment: Agreements for the removal of asbestos and demolition of three (3) sub-standard structures, copy of Bid Recap.
..Recommended Action
I move that the Board of Supervisors approve the agreements for asbestos removal and demolition services with Coleman Environmental for the three (3) individual properties and amounts listed below:
12545 Lakeview Drive, Clearlake Oaks $15,255.00
9661 Elliot Street, Upper Lake $32,452.00
7271 Sierra Street, Nice $11,110.00
For the total combined amount of $58,817.00 and authorize the Chair to execute the agreement for the property located at 9661 Elliot Street, Upper Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Supervisor
Michael Penhall, Code Enforcement Officer
SUBJECT: Approval of Agreements between the County of Lake and Coleman Environmental for
Abatement/Demolition of three (3) sub-standard structures
DATE: August 15, 2017
EXECUTIVE SUMMARY:
The Community Development Department requests the Board's approval of the attached three (3) agreements with Coleman Environmental for Asbestos Removal and Demolition of the sub-standard structures. The bid request was sent to five (5) local contractors, with only two (2) contractors responding. One of the contractors; Westlake Environmental bid the asbestos removal only, the other contractor; Coleman Environmental bid both the asbestos removal and demolition of the structures. Attached to this memo is a copy of the bid recap for reference. The dollar amount of each contract reflects the total amount for asbestos removal and demolition for each individual property.
The properties consists of abandoned, substandard structures that are not secure from unauthorized entry and they all have suffered further damage from being exposed to the elements. The properties are uninhabitable and overgrown with weeds, shrubs, brush and pose a fire hazard to the neighborhood. To date, no action has been taken by any of the property owners.
The reason for the higher cost of asbestos removal and demolition for the property located at 9661 Elliot Street is there is more asbestos identified; drywall and texture throughout the structure that is to be removed, and there is additional debris towards the rear of the property that is to be removed.
The basis for the three (3) separate contracts to the same contractor is for cost accounting/tracking purposes and so that the contractor can be paid after completing each individual project and not having to wait until all three projects are completed and then be paid in full which would be encountered if one contract was written.
Staff recommends that the Board of Supervisors approve the attached Agreements between the County of Lake and Coleman Construction.
Please note: The contract for the property located at: 9661 Elliot Street in Upper Lake will need the Board Chair's signature as this contract has a total combined amount of $32,452.00.
Attachment: Agreements for the removal of asbestos and demolition of three (3) sub-standard structures, copy of Bid Recap.
..Recommended Action
I move that the Board of Supervisors approve the agreements for asbestos removal and demolition services with Coleman Environmental for the three (3) individual properties and amounts listed below:
12545 Lakeview Drive, Clearlake Oaks $15,255.00
9661 Elliot Street, Upper Lake $32,452.00
7271 Sierra Street, Nice $11,110.00
For the total combined amount of $58,817.00 and authorize the Chair to execute the agreement for the property located at 9661 Elliot Street, Upper Lake.
7.5Adopt Resolution Approving the Lake County Health Services Department to Submit Acceptance Paperwork and a Certification Clause from the California Department of Public Health (CDPH) Tuberculosis Control Branch (TBCB) for Real-Time Allotment Funding for Tuberculosis (TB) Cases in Lake County in the Amount of $3,937 for FY 2017-2018 and Authorizing the Board Chair to Sign said Certification Clause
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division has been given the opportunity to accept Real-Time Allotment of funds from the CDPH TB Control Branch to support Lake County citizens that have TB in the amount of $3,937.
Typically, local TB functions are not State funded in counties with few cases of active tuberculosis. In an effort to help TB clients that may be in need of personal support such as food, shelter or transportation, this award is comprised of $1,834 State and $2,103 Federal funds and is based on the number of TB cases and case characteristics reported by our jurisdiction between January 1 and May 31, 2017 as well as the number of completed B1-notification evaluations reported between December 1, 2016 and May 31, 2017. This type of incentive enables the client to complete a medication regimen and, in turn, safeguards the health of all Lake County citizens.
If you should have any questions, please feel free to contact either myself or Karen Tait, Health Officer, at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $3,937
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: August 15, 2017
SUBJECT: Adopt Resolution Approving the Lake County Health Services Department to Submit Acceptance Paperwork
and a Certification Clause from the California Department
of Public Health (CDPH) Tuberculosis Control Branch (TBCB) for
Real-Time Allotment Funding for Tuberculosis (TB) Cases in Lake
County in the Amount of $3,937 for FY 2017-2018 and Authorizing the
Board Chair to Sign Said Certification Clause
EXECUTIVE SUMMARY:
The Health Services Department, Public Health Division has been given the opportunity to accept Real-Time Allotment of funds from the CDPH TB Control Branch to support Lake County citizens that have TB in the amount of $3,937.
Typically, local TB functions are not State funded in counties with few cases of active tuberculosis. In an effort to help TB clients that may be in need of personal support such as food, shelter or transportation, this award is comprised of $1,834 State and $2,103 Federal funds and is based on the number of TB cases and case characteristics reported by our jurisdiction between January 1 and May 31, 2017 as well as the number of completed B1-notification evaluations reported between December 1, 2016 and May 31, 2017. This type of incentive enables the client to complete a medication regimen and, in turn, safeguards the health of all Lake County citizens.
If you should have any questions, please feel free to contact either myself or Karen Tait, Health Officer, at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $3,937
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.6Approve Long Distance Travel September 5 through September 8, 2017 to Atlanta, Georgia for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division; Fully Funded Through the Robert Wood Johnson Foundation.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Sherylin Taylor was selected to participate in the Robert Wood Johnson Foundation's two year Public Health Nurse Leaders Program. She is one of twenty-five Public Health Nurse Leaders nationwide that were selected and is one of two from the state of California at the local level.
The focus of this program is to develop a group of senior level Public Health Nurse Leaders (PHNLs) who have the capacity to lead individuals, organizations, and communities to build partnerships around a Culture of Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action. This is Session 4 and the last of the two year program. This travel is fully funded through the Robert Wood Johnson foundation.
Participation in the program allows Sherylin help to increase individual Public Health Nurse Leaders and Action Coalition members' self-awareness to improve their ability to work collaboratively with others and will provide leadership practices/tools for improved community collaboration.
As Health Services Director, I fully support Ms. Taylor's attendance.
Thank you for your consideration of this request for long distance travel.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel September 5 through September 8, 2017 to Atlanta, Georgia for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division; Fully Funded Through the Robert Wood Johnson Foundation.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: August 15, 2017
SUBJECT: Approve Long Distance Travel September 5 through September 8, 2017 to Atlanta, Georgia for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division; Fully Funded Through the Robert Wood Johnson Foundation.
EXECUTIVE SUMMARY:
Sherylin Taylor was selected to participate in the Robert Wood Johnson Foundation's two year Public Health Nurse Leaders Program. She is one of twenty-five Public Health Nurse Leaders nationwide that were selected and is one of two from the state of California at the local level.
The focus of this program is to develop a group of senior level Public Health Nurse Leaders (PHNLs) who have the capacity to lead individuals, organizations, and communities to build partnerships around a Culture of Health, and to integrate public health nurse leaders and their work on building a Culture of Health into the existing state action coalitions (ACs) of the Future of Nursing: Campaign for Action. This is Session 4 and the last of the two year program. This travel is fully funded through the Robert Wood Johnson foundation.
Participation in the program allows Sherylin help to increase individual Public Health Nurse Leaders and Action Coalition members' self-awareness to improve their ability to work collaboratively with others and will provide leadership practices/tools for improved community collaboration.
As Health Services Director, I fully support Ms. Taylor's attendance.
Thank you for your consideration of this request for long distance travel.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel September 5 through September 8, 2017 to Atlanta, Georgia for Sherylin Taylor, PHN, Public Health Nursing Director, Public Health Division; Fully Funded Through the Robert Wood Johnson Foundation.
7.7Approve Contract Between the County of Lake and Lake Family Resource Center for CAPIT Services in the Amount of $75,883.00, from July 1, 2017 to June 30, 2018; and Authorize the Chair to Sign.
Agreement
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Child Abuse Prevention, Intervention, and Treatment (CAPIT) funds are allocated annually by the State. The California Department of Social Services has approved using these funds to provide in-home parenting education (the Nurturing Parenting Program (r)) to parents referred by the Lake County Department of Social Services (LCDSS) through the Differential Response services program. As your Board is aware, pursuant to contracts, Lake Family Resource Center has provided Differential Response services since 2006 and Nurturing Parenting instruction since 2002.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $75,883.00
Amount Budgeted: $75,883.00
Additional Requested: 0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Lake Family Resource Center for CAPIT Services in the amount of $75,883.00, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Crystal Markytan, Social Services Director
DATE: August 15, 2017
SUBJECT: Approve Contract Between the County of Lake and Lake Family Resource Center for CAPIT Services in the Amount of $75,883.00, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The Child Abuse Prevention, Intervention, and Treatment (CAPIT) funds are allocated annually by the State. The California Department of Social Services has approved using these funds to provide in-home parenting education (the Nurturing Parenting Program (r)) to parents referred by the Lake County Department of Social Services (LCDSS) through the Differential Response services program. As your Board is aware, pursuant to contracts, Lake Family Resource Center has provided Differential Response services since 2006 and Nurturing Parenting instruction since 2002.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $75,883.00
Amount Budgeted: $75,883.00
Additional Requested: 0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Lake Family Resource Center for CAPIT Services in the amount of $75,883.00, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.7. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: The following people spoke: Joan Moss and County Administrative Officer Carol Huchingson.
8.29:15 A.M. - PUBLIC HEARING - Consideration of an Ordinance amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies
Public Hearing
approved
Staff memo
EXECUTIVE SUMMARY:
Presently, the Fire Districts in the County collect a fire mitigation fee except when the owner of a dwelling that is destroyed by fire or other calamity, files for a building permit to rebuild within one year of destruction.
In an effort to help the 2015 fire victims, the area Fire Chiefs have opted to extend the one year deadline to three years if dwelling destruction occurred, 1) within the geographic area of, and 2) resulting from events of a declared local emergency. Approving this amendment to the ordinance will allow fire victims to avoid this fee as they undertake efforts to rebuild.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This action will have no effect on County finances.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of a Proposed Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies. This ordinance will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 15, 2017
SUBJECT: 9:15 A.M. - PUBLIC HEARING - Consideration of Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies
EXECUTIVE SUMMARY:
Presently, the Fire Districts in the County collect a fire mitigation fee except when the owner of a dwelling that is destroyed by fire or other calamity, files for a building permit to rebuild within one year of destruction.
In an effort to help the 2015 fire victims, the area Fire Chiefs have opted to extend the one year deadline to three years if dwelling destruction occurred, 1) within the geographic area of, and 2) resulting from events of a declared local emergency. Approving this amendment to the ordinance will allow fire victims to avoid this fee as they undertake efforts to rebuild.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This action will have no effect on County finances.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Consideration of a Proposed Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies. This ordinance will require the standard two readings should your Board wish to take action:
First, a motion to waive the reading of the ordinance and read it in title only.
Second, a motion to advance the ordinance on the agenda for consideration of passage.
On motion of Supervisor Simon, and by vote of the Board, waived the reading of the ordinance, to be read in title only (Clerk did so).
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Simon, and by vote of the Board, advanced the ordinance one week, to August 22, 2017.
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith opened the public hearing and the following person spoke: Madeline Martinelli from South Lake Fire Protection District. No one else wished to speak and the public hearing was closed.
8.39:30 A.M. - Presentation of an Annual Report on the activities of the Lake County Resource Conservation District
Report
Staff memo
EXECUTIVE SUMMARY:
As your Board recalls, the Lake County Resource Conservation District (RCD) consolidated multiple local entities in 2016, in order to better serve Lake County residents. June 28, 2016, your Board expressed support for Lake County RCD's intention to prepare and present a report of their activities on an annual basis. Victoria Brandon will be present to make this year's report on behalf of Lake County RCD.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: No action - informational report only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Clerk of the Board of Supervisors
DATE: August 15, 2017
SUBJECT: Presentation of an Annual Report on the activities of the Lake County Resource Conservation District
EXECUTIVE SUMMARY:
As your Board recalls, the Lake County Resource Conservation District (RCD) consolidated multiple local entities in 2016, in order to better serve Lake County residents. June 28, 2016, your Board expressed support for Lake County RCD's intention to prepare and present a report of their activities on an annual basis. Victoria Brandon will be present to make this year's report on behalf of Lake County RCD.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: No action - informational report only.
Informational only. No action taken.
Clerk’s notes: Secretary of the Lake County Resource Conservation District (RCD), Victoria Brandon, presented the item to the Board and gave a PowerPoint presentation. RCD President Charlotte Griswold was also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.410:00 A.M. - (a) Consideration and Discussion of Building Division Staffing Issues; and (b) Consideration of Contract for Services Between Lake County and Bureau Veritas
Agreement
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
In the absence of the Community Development Director, I have prepared this memorandum for the consideration of your Board. As was expressed during the public input portion of your 08/08/17 agenda, there is concern on the part of your constituents regarding position vacancies in the Building Division of the Community Development Department and the impact these vacancies are having on recovery in the burn areas, as well as on the local economy. Discussion is requested with your Board and the Community Development Director to ensure these concerns are addressed and resolved.
At this time, the CDD Director is also requesting your Board's consideration of the attached Contract for Services with Bureau Veritas for "Building Division Services". The term of this contract is for twelve months ending 07/31/18, with maximum compensation not to exceed $250,000. Please refer to Exhibit "A", which references pages 16 through 24 for the menu of services to be provided by the Contractor.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Discussion and possible direction to staff.
(b) Approve Contract for Services Between Lake County and Bureau Veritas, authorizing the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 15, 2017
SUBJECT: (a) Discussion of Building Division Staffing Issues; and (b) Consideration of Contract for Services Between Lake County and Bureau Veritas
EXECUTIVE SUMMARY:
In the absence of the Community Development Director, I have prepared this memorandum for the consideration of your Board. As was expressed during the public input portion of your 08/08/17 agenda, there is concern on the part of your constituents regarding position vacancies in the Building Division of the Community Development Department and the impact these vacancies are having on recovery in the burn areas, as well as on the local economy. Discussion is requested with your Board and the Community Development Director to ensure these concerns are addressed and resolved.
At this time, the CDD Director is also requesting your Board's consideration of the attached Contract for Services with Bureau Veritas for "Building Division Services". The term of this contract is for twelve months ending 07/31/18, with maximum compensation not to exceed $250,000. Please refer to Exhibit "A", which references pages 16 through 24 for the menu of services to be provided by the Contractor.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $250,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Discussion and possible direction to staff.
(b) Approve Contract for Services Between Lake County and Bureau Veritas, authorizing the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, delegated authority to the County Administrative Officer to enter into a contract with Bureau Veritas for an amount not to exceed $250,000. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Simon, and by vote of the Board, waived the consultant selection process, as it is not in the best interest of the County; and directed staff to take immediate action regarding the back log of Building Inspectors in the Community Development Department.
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Community Development Director Bob Massarelli was present and spoke.
Chair Smith asked if anyone present wished to speak and the following people spoke: Mark Borghesani, Fletcher Thornton, Glenn Bridges, Mike Roach, Lisa Kaplan, Mark Mitchell, Bill Wright, Bob Mengori, Pamela Harpster, Jeremy Hopkins, Sajit Hamoud, Mark Tanti, Hank Luscher, Rob Goodman, Peter Lindquist, Linda, Melissa Fulton and Kevin Cox.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1Consideration of the Following Appointments:
Hartley Cemetery District Board of Trustees
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Hartley Cemetery District Board of Trustees - One (1) vacancy: General Membership
Applications Received: Jeanette Kemp - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: August 15, 2017
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Hartley Cemetery District Board of Trustees - One (1) vacancy: General Membership
Applications Received: Jeanette Kemp - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Scott, and by vote of the Board, approved the appointment of Jeanette Kemp to the Hartley Cemetery District Board of Trustees. The motion carried by the following vote:
Clerk’s notes: Chair Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.2(Sitting as the Lake County Watershed Protection District, Board of Directors) Consideration and Presentation of the Boat Ramp Gate Feasibility Study by Oscar Larson and Associates
Report
Staff memo
EXECUTIVE SUMMARY: Oscar Larson and Associates have completed the boat ramp gate feasibility study and will present their findings to the Watershed Protection District Board of Directors. The total cost of the proposed system for eight ramps is approximately $1.46 million with an annual operating budget of $220,200. The gate system could enhance the 24-hour quagga program at these eight ramps, though the 750+ private access ramps remain an issue to be best addressed through the existing sticker and inspection program.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: $0
Additional Requested:
Annual Cost (if planned for future years): $220,200
FISCAL IMPACT (Narrative): Additional departmental revenues would have to be allocated from the general County budget or generated through significantly increased Quagga sticker fees
STAFFING IMPACT (if applicable): One additional part-time staff member would be required to manage the gate program
..Recommended Action
RECOMMENDED ACTION: Staff recommends tabling the report until funds can be secured to support construction and annual operation of the gate program
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Philip B. Moy, Water Resources Department Director
DATE: August 8, 2017
SUBJECT: Presentation of the Boat Ramp Gate Feasibility Study by Oscar Larson and Associates
EXECUTIVE SUMMARY: Oscar Larson and Associates have completed the boat ramp gate feasibility study and will present their findings to the Watershed Protection District Board of Directors. The total cost of the proposed system for eight ramps is approximately $1.46 million with an annual operating budget of $220,200. The gate system could enhance the 24-hour quagga program at these eight ramps, though the 750+ private access ramps remain an issue to be best addressed through the existing sticker and inspection program.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $1,461,800
Amount Budgeted: $0
Additional Requested:
Annual Cost (if planned for future years): $220,200
FISCAL IMPACT (Narrative): Additional departmental revenues would have to be allocated from the general County budget or generated through significantly increased Quagga sticker fees
STAFFING IMPACT (if applicable): One additional part-time staff member would be required to manage the gate program
..Recommended Action
RECOMMENDED ACTION: Staff recommends tabling the report until funds can be secured to support construction and annual operation of the gate program
Informational only. No action taken.
Clerk’s notes: Water Resources Invasive Species Program Coordinator Carolyn Ruttan presented the item to the Board. Water Resources Director Phil Moy and Technician Mark Miller were present and spoke. Oscar Larson & Associates Project Manager Kenneth Davlin was present and gave a PowerPoint presentation.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Agreement between the County of Lake and SCS Engineers for Field Investigation, Engineering Analyses, and Preliminary Design Services for the Eastlake Landfill Expansion Project
Agreement
approved — Pass
Staff memo
FISCAL IMPACT (Narrative): Funding for this work is included in the FY 17/18 budget and will be included in subsequent fiscal year budgets.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Agreement between the County of Lake and SCS Engineers for Field Investigation, Engineering Analyses, and Preliminary Design Services for the Eastlake Landfill Expansion, and authorize the Chair to sign.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: August 15, 2017
SUBJECT: Consideration of Agreement between the County of Lake and SCS Engineers for Field Investigation, Engineering Analyses, and Preliminary Design Services for the Eastlake Landfill Expansion Project
EXECUTIVE SUMMARY: In March of this year the Board of Supervisors directed staff to move from the site suitability analysis phase of the Eastlake Landfill Expansion Project to the field investigation, engineering analysis, and preliminary design phase. To that end, staff solicited a scope of work proposal from SCS Engineers, the firm previously selected by the County consultant selection board as the most qualified to complete the work. The proposed agreement will implement that scope of work which includes research and field investigations in the subject areas of geotechnical, geologic, hydrology, hydrogeology, botanical/biological resources, and cultural/archaeological resources; engineering analyses culminating in a preliminary design; and updated cost estimates. This work is projected to last approximately one and a half years, at which time we would progress to the environmental review and permitting stage.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $510,250.00
Amount Budgeted: $750,000.00
Additional Requested: $0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funding for this work is included in the FY 17/18 budget and will be included in subsequent fiscal year budgets.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors Approve Agreement between the County of Lake and SCS Engineers for Field Investigation, Engineering Analyses, and Preliminary Design Services for the Eastlake Landfill Expansion, and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Agreement between the County of Lake and SCS Engineers for Field Investigation, Engineering Analyses, and Preliminary Design Services for the Eastlake Landfill Expansion Project. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Smith asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9.4SECOND READING - Consideration of an Ordinance Authorizing an Extended Idle Speed Zone near Shore during High Water on Clear Lake
Ordinance
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY: During the extended flood conditions and high water experienced in January, February and March, 2017 the County adopted an urgency ordinance to slow boats to idle speed within a quarter mile of shore to prevent damage to the shoreline, residences and other structures. The ordinance proposed herein would make permanent the extended idle speed zone in high water conditions (8.0'R).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt an Ordinance Authorizing an Extended Idle Speed Zone near Shore during High Water on Clear Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: August 15, 2017
SUBJECT: Second Reading - Consideration of an Ordinance Authorizing an Extended Idle Speed Zone near Shore during High Water on Clear Lake
EXECUTIVE SUMMARY: During the extended flood conditions and high water experienced in January, February and March, 2017 the County adopted an urgency ordinance to slow boats to idle speed within a quarter mile of shore to prevent damage to the shoreline, residences and other structures. The ordinance proposed herein would make permanent the extended idle speed zone in high water conditions (8.0'R).
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt an Ordinance Authorizing an Extended Idle Speed Zone near Shore during High Water on Clear Lake.
Supervisor Scott offered Ordinance No. 3065, and it was passed by roll call vote:
Clerk’s notes: Chair Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Significant exposure to litigation: Gov. Code sec. 54956.9 (d)(2), (e)(5)
Closed Session Item
Motion carried
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, authorized the County Administrative Officer to execute a settlement agreement with Lake County Air Quality for past asbestos violations. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: The Board reconvened into Regular Session at 2:20 p.m. having taken the following action:
10.2Public Employee Evaluations
Title: Community Development Director
Closed Session Item