Board Of Supervisors — Tuesday, August 22, 2017
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1(a) Approve By-laws for the Scotts Valley Community Advisory Council; and (b) Amend Resolution 2017-27, a Resolution Establishing the Scotts Valley Community Advisory Council, for a typographical error in the body of the document (changing reference of District 5 to District 3).
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On February 28, 2017, the Board of Supervisors adopted Resolution No. 2017-27, establishing the Scotts Valley Community Advisory Council. Per said resolution, the members of such are to develop by-laws establishing the date, time, and location of meetings and the rules and procedures of the Council.
Attached please find the proposed by-laws for your Board's consideration and approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
I respectfully request the Board of Supervisors (a) Approve By-laws for the Scotts Valley Community Advisory Council; and (b) Amend Resolution 2017-27, a Resolution Establishing the Scotts Valley Community Advisory Council, for a typographical error in the body of the document (changing reference of District 5 to District 3).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Tina Scott, Supervisor - District 4
DATE: August 22, 2017
SUBJECT: (a) Approve By-laws for the Scotts Valley Community Advisory Council; and (b) Amend Resolution 2017-27, a Resolution Establishing the Scotts Valley Community Advisory Council, for a typographical error in the body of the document (changing reference of District 5 to District 3).
EXECUTIVE SUMMARY:
On February 28, 2017, the Board of Supervisors adopted Resolution No. 2017-27, establishing the Scotts Valley Community Advisory Council. Per said resolution, the members of such are to develop by-laws establishing the date, time, and location of meetings and the rules and procedures of the Council.
Attached please find the proposed by-laws for your Board's consideration and approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
I respectfully request the Board of Supervisors (a) Approve By-laws for the Scotts Valley Community Advisory Council; and (b) Amend Resolution 2017-27, a Resolution Establishing the Scotts Valley Community Advisory Council, for a typographical error in the body of the document (changing reference of District 5 to District 3).
7.2Approve Agreement between the County of Lake and the Lake County Chamber of Commerce, from July 1, 2017 through June 30, 2018 in the amount of $45,000; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
We have contracted with the Lake County Chamber of Commerce since 2010 to provide marketing services that benefit our: marketing and tourism program, local stakeholders and community. Services have included provision of visitor information services and collecting useful data for marketing initiatives: providing staff services in support of the County's Invasive Species Prevention Program to protect Lake County water bodies from the threat of invasive mussels; supporting the Lake County Certified Tourism AmbassadorTM program by helping recruit front-line server businesses and employees; generating and overseeing the distribution of the annual visitor guide Destination's magazine.
Staff is now seeking approval to enter into a new contract for fiscal year 2017-2018 focusing on visitor information services: answering phones and collecting useful data for marketing initiatives and creation of and serving as a distribution site for Destination's Magazine.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Forty Five Thousand Dollars ($45,000.00), $11,250.00 per quarter.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and the Lake County Chamber of Commerce, from July 1, 2017 through June 30, 2018 in the amount of $45,000; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 22, 2017
SUBJECT: Approve Agreement between the County of Lake and the Lake County Chamber of Commerce, from July 1, 2017 through June 30, 2018 in the amount of $45,000; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
We have contracted with the Lake County Chamber of Commerce since 2010 to provide marketing services that benefit our: marketing and tourism program, local stakeholders and community. Services have included provision of visitor information services and collecting useful data for marketing initiatives: providing staff services in support of the County's Invasive Species Prevention Program to protect Lake County water bodies from the threat of invasive mussels; supporting the Lake County Certified Tourism AmbassadorTM program by helping recruit front-line server businesses and employees; generating and overseeing the distribution of the annual visitor guide Destination's magazine.
Staff is now seeking approval to enter into a new contract for fiscal year 2017-2018 focusing on visitor information services: answering phones and collecting useful data for marketing initiatives and creation of and serving as a distribution site for Destination's Magazine.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $45,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Forty Five Thousand Dollars ($45,000.00), $11,250.00 per quarter.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and the Lake County Chamber of Commerce, from July 1, 2017 through June 30, 2018 in the amount of $45,000; and authorize the Chair to sign.
7.3(a) Waive the formal bidding process, pursuant to Lake County Section Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for the amount of $120,450 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Located in Nice, Ca. Manzanita House is one of two Board and Care Facilities located within Lake County that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health (LCBH) services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care for clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the county from out of county placements. The daily patch rate for placement at this facility is $65 per day per resident.
As LCBH currently has clients placed at this facility and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $120,450
Amount Budgeted: $700,000
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2017-18 is $700,000 of which LCBH is requesting approval of the Agreement with Manzanita House for Fiscal Year 2017-18 for a contract maximum of $120,450.
This contract is funded through Realignment and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Section Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for the amount of $120,450 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: August 22, 2017
SUBJECT: Approve the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in the amount of $120,450 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Located in Nice, Ca. Manzanita House is one of two Board and Care Facilities located within Lake County that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health (LCBH) services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care for clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the county from out of county placements. The daily patch rate for placement at this facility is $65 per day per resident.
As LCBH currently has clients placed at this facility and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $120,450
Amount Budgeted: $700,000
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2017-18 is $700,000 of which LCBH is requesting approval of the Agreement with Manzanita House for Fiscal Year 2017-18 for a contract maximum of $120,450.
This contract is funded through Realignment and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Section Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for the amount of $120,450 and authorize the Board Chair to sign the Agreement.
7.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for the amount of $80,300 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Clover Valley Guest Home is a Board and Care Facility specific to the needs of older adult clients requiring placement. Clients placed at Clover Valley Guest Home are actively engaged in Lake County Behavioral Health (LCBH) services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Clover Valley Guest Home has proven to be a cost-efficient alternative for care for clients ready to be transitioned from institutes for Mental Disease (IMDs). The daily patch rate for placement at this facility is $65 per day per resident.
As LCBH currently has clients placed at this facility and it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find a new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 80,300
Amount Budgeted: $700,000
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Facilities for Fiscal Year 2017-18 is $700,000 of which LCBH is requesting approval of the Agreement with Clover Valley Guest Home for Fiscal Year 2017-18 for a contract maximum of $80,300.
This contract is funded through Realignment and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for the amount of $80,300 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: August 22, 2017
SUBJECT: Approve the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in the amount of $80,300 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Clover Valley Guest Home is a Board and Care Facility specific to the needs of older adult clients requiring placement. Clients placed at Clover Valley Guest Home are actively engaged in Lake County Behavioral Health (LCBH) services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Clover Valley Guest Home has proven to be a cost-efficient alternative for care for clients ready to be transitioned from institutes for Mental Disease (IMDs). The daily patch rate for placement at this facility is $65 per day per resident.
As LCBH currently has clients placed at this facility and it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find a new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 80,300
Amount Budgeted: $700,000
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Facilities for Fiscal Year 2017-18 is $700,000 of which LCBH is requesting approval of the Agreement with Clover Valley Guest Home for Fiscal Year 2017-18 for a contract maximum of $80,300.
This contract is funded through Realignment and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Clover Valley Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for the amount of $80,300 and authorize the Board Chair to sign the Agreement.
7.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for SUD Perinatal Program Services for Fiscal Year 2017-18 for a contract maximum of $150,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) is required to make available substance abuse treatment to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment either as intensive outpatient program (IOP) services or as outpatient drug free (ODF) services which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
Lake County Behavioral Health has contracted with Redwood Community Services, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $150,000
Amount Budgeted: $150,000
FISCAL IMPACT (Narrative): The total amount budgeted for the Substance Use Disorders for Fiscal Year 2017-18 is $150,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2017-18 for a contract maximum of $150,000.
Funding for this Agreement will be from the SAPT Block Grant, perinatal Drug Medi-Cal, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for SUD Services for Fiscal Year 2017-18 for a contract maximum of $150,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: August 22, 2017
SUBJECT: Approve the Agreement between County of Lake and Redwood Community Services, Inc. for Substance Use Disorder (SUD) Services for Fiscal Year 2017-18 in the amount of $150,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for SUD Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) is required to make available substance abuse treatment to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment either as intensive outpatient program (IOP) services or as outpatient drug free (ODF) services which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
Lake County Behavioral Health has contracted with Redwood Community Services, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $150,000
Amount Budgeted: $150,000
FISCAL IMPACT (Narrative): The total amount budgeted for the Substance Use Disorders for Fiscal Year 2017-18 is $150,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2017-18 for a contract maximum of $150,000.
Funding for this Agreement will be from the SAPT Block Grant, perinatal Drug Medi-Cal, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for SUD Services for Fiscal Year 2017-18 for a contract maximum of $150,000 and authorize the Board Chair to sign the Agreement.
7.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for a contract maximum of $48,801 for Fiscal Year 2017-18; and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
Services were provided during Fiscal Year 2016-17 that were not reimbursed under the Fiscal Year 2016-17 contract; therefore, this Agreement will allow for the reimbursement of the remaining unpaid services provided during Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: St. Vincent School for Boy's in San Rafael, CA is an RCL12 placement for children and youth in need of a more intensive program milieu. As Lake County Medi-Cal beneficiaries have been placed at this facility by the Lake County Child Welfare or Probation Department, LCBH is obligated to contract with this facility in order to provide specialty mental health services to the clients placed at this facility.
Since clients are already placed at this facility, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Contract Amount: $ 48,801.00
Amount Budgeted: $250,000.00
FISCAL IMPACT (Narrative): LCBH is requesting approval of the Agreement with Catholic Charities for Fiscal Year 2017-18 for a contract maximum of $$48,801. This Agreement allows for the reimbursement of the remaining unpaid services that were provided during Fiscal Year 2016-17 that were not reimbursed under the Agreement for Fiscal Year 2016-17.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for a contract maximum of $48,801 for Fiscal Year 2017-18; and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: August 22, 2017
SUBJECT: Approve the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for Fiscal Year 2017-18 in the amount of $48,801 and authorize the Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for Fiscal Year 2017-18. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for Specialty Mental Health Services at Catholic Charities' current negotiated rate.
Services were provided during Fiscal Year 2016-17 that were not reimbursed under the Fiscal Year 2016-17 contract; therefore, this Agreement will allow for the reimbursement of the remaining unpaid services provided during Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: St. Vincent School for Boy's in San Rafael, CA is an RCL12 placement for children and youth in need of a more intensive program milieu. As Lake County Medi-Cal beneficiaries have been placed at this facility by the Lake County Child Welfare or Probation Department, LCBH is obligated to contract with this facility in order to provide specialty mental health services to the clients placed at this facility.
Since clients are already placed at this facility, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Contract Amount: $ 48,801.00
Amount Budgeted: $250,000.00
FISCAL IMPACT (Narrative): LCBH is requesting approval of the Agreement with Catholic Charities for Fiscal Year 2017-18 for a contract maximum of $$48,801. This Agreement allows for the reimbursement of the remaining unpaid services that were provided during Fiscal Year 2016-17 that were not reimbursed under the Agreement for Fiscal Year 2016-17.
This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Catholic Charities for Specialty Mental Health Services provided at St. Vincent School for Boys for a contract maximum of $48,801 for Fiscal Year 2017-18; and authorize the Board Chair to sign the Agreement.
7.7(a) Approve the District Attorney’s Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2016 to June 30, 2017 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Comprehensive Crime Control Act of 1984 authorized a national asset forfeiture program, which provides a means of punishment and deterrent for criminals who prey on the vulnerable for financial gain. This program also allows cooperating state and local law enforcement agencies to share in federal forfeiture proceeds. The Office of the Lake County District Attorney's participation in the Equitable Sharing Program with the U.S. Department of Justice was initiated in 2009 when the District Attorney's Office received a portion of a distribution from a federal asset forfeiture case.
Attached please find a copy of the Equitable Sharing Agreement and Certification form that the Office of the District Attorney of Lake County is required to electronically submit to the Department of Justice each year.
This form contains an Annual Certification Report, summarizing the year's activities. During the fiscal year July 1, 2016 through June 30, 2017, our Office received a distribution of $812.29 from the DEA and $1.28 in interest income. In December 2016 the balance of $813.57 was used toward the annual maintenance cost of our FARO 3D Laser Scanner. There is an ending balance of $0.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
(a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2016 to June 30, 2017 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: August 22, 2017
SUBJECT: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2016 to June 30, 2017 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report.
EXECUTIVE SUMMARY:
The Comprehensive Crime Control Act of 1984 authorized a national asset forfeiture program, which provides a means of punishment and deterrent for criminals who prey on the vulnerable for financial gain. This program also allows cooperating state and local law enforcement agencies to share in federal forfeiture proceeds. The Office of the Lake County District Attorney's participation in the Equitable Sharing Program with the U.S. Department of Justice was initiated in 2009 when the District Attorney's Office received a portion of a distribution from a federal asset forfeiture case.
Attached please find a copy of the Equitable Sharing Agreement and Certification form that the Office of the District Attorney of Lake County is required to electronically submit to the Department of Justice each year.
This form contains an Annual Certification Report, summarizing the year's activities. During the fiscal year July 1, 2016 through June 30, 2017, our Office received a distribution of $812.29 from the DEA and $1.28 in interest income. In December 2016 the balance of $813.57 was used toward the annual maintenance cost of our FARO 3D Laser Scanner. There is an ending balance of $0.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION:
(a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2016 to June 30, 2017 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report.
7.8Approve Contract between the County of Lake and TPX Communication for the Purchase of SIP Trunking Service in the amoutnt of $1,600 per month and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department is seeking to replace the current SIP trunking provider with a new provider that better fits the needs of the County of Lake. An RFP was issued for the services, and a vendor selection committee was convened. The committee chose TPX Communications as the winning respondent. We are asking that your Board approve the contract with TPX Communications for SIP services.
Background and Discussion:
The County of Lake utilizes a technology known as SIP for all inbound/outbound calls on the County's primary telephone system. Because of increasing monthly costs with our current provider, and in order to add additional redundancy to the system, the Information Technology department issued an RFP for SIP services. Upon consideration of the proposals submitted, the vendor selection committee selected TPX communications as the winning respondent. The new SIP service from TPX will result in a significant monthly savings while also increasing redundancy/availability of the system.
The contract has been reviewed with County Counsel. The contract was found to be relatively standard in terms of telecommunications services contracts. There were minimal risks identified, but it should be noted that the dispute resolution method specified in the contract is binding arbitration which would prohibit the vendor or the county from seeking a judicial remedy in case of a dispute, instead requiring the use of binding arbitration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,600/mo. Varies based on usage
Amount Budgeted: $5,500/mo. (note: these costs are allocated to each department based on usage and are budgeted for in each respective department's budgets.)
Additional Requested: N/A
Annual Cost (if planned for future years): We anticipate an annual savings of approximately $30,000.
FISCAL IMPACT (Narrative):
Each department using VOIP services pays their share of the local and long distance charges on the SIP trunks. With our current provider, monthly recurring charges are around $5,500 per month. TPX charges will be around $1,600 per month. This amount will vary somewhat based on usage.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and TPX Communication for the Purchase of SIP Trunking Service in the amount of $1,600 per month and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: August 22, 2017
SUBJECT: Approve Contract between the County of Lake and TPX Communication for the Purchase of SIP Trunking Service in the amount of $1,600 per month and Authorize the Chair to Sign
EXECUTIVE SUMMARY:
The Information Technology Department is seeking to replace the current SIP trunking provider with a new provider that better fits the needs of the County of Lake. An RFP was issued for the services, and a vendor selection committee was convened. The committee chose TPX Communications as the winning respondent. We are asking that your Board approve the contract with TPX Communications for SIP services.
Background and Discussion:
The County of Lake utilizes a technology known as SIP for all inbound/outbound calls on the County's primary telephone system. Because of increasing monthly costs with our current provider, and in order to add additional redundancy to the system, the Information Technology department issued an RFP for SIP services. Upon consideration of the proposals submitted, the vendor selection committee selected TPX communications as the winning respondent. The new SIP service from TPX will result in a significant monthly savings while also increasing redundancy/availability of the system.
The contract has been reviewed with County Counsel. The contract was found to be relatively standard in terms of telecommunications services contracts. There were minimal risks identified, but it should be noted that the dispute resolution method specified in the contract is binding arbitration which would prohibit the vendor or the county from seeking a judicial remedy in case of a dispute, instead requiring the use of binding arbitration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,600/mo. Varies based on usage
Amount Budgeted: $5,500/mo. (note: these costs are allocated to each department based on usage and are budgeted for in each respective department's budgets.)
Additional Requested: N/A
Annual Cost (if planned for future years): We anticipate an annual savings of approximately $30,000.
FISCAL IMPACT (Narrative):
Each department using VOIP services pays their share of the local and long distance charges on the SIP trunks. With our current provider, monthly recurring charges are around $5,500 per month. TPX charges will be around $1,600 per month. This amount will vary somewhat based on usage.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and TPX Communication for the Purchase of SIP Trunking Service in the amount of $1,600 per month and Authorize the Chair to Sign.
7.9(Sitting as Lake County Air Quality Management District, Board of Directors) - Approve Agreement between the Lake County Air Quality Management District and Kelseyville Unified School District for the Year 16 & Year 17 Carl Moyer Program project funding, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The District received $200,000 in Year 16 and $200,000 in year 17 Carl Moyer Program (CMP) grant funds from the State Air Resources Board (ARB) in Fiscal Year 2014/2015 and 2015/2016. The funding proposed herein would utilize the remaining Year 16 funds and a portion of Year 17 funds presently available. Year 16 project funding must be completed by June 30, 2018. School Bus replacement funding is capped at $165,000.00 per diesel fueled school bus.
This project along with the previously funded bus were previously not eligible for funding, but with the passage of SB 513 in 2015, ARB was able to rewrite the guidelines for the grant program with a lower cost effectiveness limit for School Bus projects. With these new guidelines, we are able to qualify more projects and use the funds locally.
Currently the Kelseyville Unified School District is the only School District that submitted applications for school bus replacements. Additional projects are being solicited from all school districts. The project proposed below has been determined to be viable and able to meet all necessary requirements of the grant program within the timeframe for this funding cycle and is recommended for funding approval at this time:
Contract # CMP 2017-02 - KUSD Bus 14 $165,000.00
Replacing a 1990 Thomas Saf-T-Line bus powered by a Cummins C6, 240hp diesel engine, Serial #44420644 with a 2018 Thomas Saf-T-Liner HDX 141YS School Bus.
The above project will be funded with Year 16 and Year 17 funds currently held by the District. Any Year 16 funds not expended by June 30, 2018 must be returned to the state. With multiple years funding (CMP Year 17, 18, and soon 19) available, combined with the new guidelines, we anticipate additional school bus projects being eligible for funding.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $599,998
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as Lake County Air Quality Management District, Board of Directors) - Approve Agreement between the Lake County Air Quality Management District and Kelseyville Unified School District for the Year 16 & Year 17 Carl Moyer Program project funding, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Air Quality Management District, Board of Directors
FROM: Douglas Gearhart
Air Pollution Control Officer
DATE: August 22, 2017
SUBJECT: (Sitting as Lake County Air Quality Management District, Board of Directors) - Approve Agreement between the Lake County Air Quality Management District and Kelseyville Unified School District for the Year 16 & Year 17 Carl Moyer Program project funding, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The District received $200,000 in Year 16 and $200,000 in year 17 Carl Moyer Program (CMP) grant funds from the State Air Resources Board (ARB) in Fiscal Year 2014/2015 and 2015/2016. The funding proposed herein would utilize the remaining Year 16 funds and a portion of Year 17 funds presently available. Year 16 project funding must be completed by June 30, 2018. School Bus replacement funding is capped at $165,000.00 per diesel fueled school bus.
This project along with the previously funded bus were previously not eligible for funding, but with the passage of SB 513 in 2015, ARB was able to rewrite the guidelines for the grant program with a lower cost effectiveness limit for School Bus projects. With these new guidelines, we are able to qualify more projects and use the funds locally.
Currently the Kelseyville Unified School District is the only School District that submitted applications for school bus replacements. Additional projects are being solicited from all school districts. The project proposed below has been determined to be viable and able to meet all necessary requirements of the grant program within the timeframe for this funding cycle and is recommended for funding approval at this time:
Contract # CMP 2017-02 - KUSD Bus 14 $165,000.00
Replacing a 1990 Thomas Saf-T-Line bus powered by a Cummins C6, 240hp diesel engine, Serial #44420644 with a 2018 Thomas Saf-T-Liner HDX 141YS School Bus.
The above project will be funded with Year 16 and Year 17 funds currently held by the District. Any Year 16 funds not expended by June 30, 2018 must be returned to the state. With multiple years funding (CMP Year 17, 18, and soon 19) available, combined with the new guidelines, we anticipate additional school bus projects being eligible for funding.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $165,000
Amount Budgeted: $599,998
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (Sitting as Lake County Air Quality Management District, Board of Directors) - Approve Agreement between the Lake County Air Quality Management District and Kelseyville Unified School District for the Year 16 & Year 17 Carl Moyer Program project funding, and authorize the Chair to sign.
7.10Approve Agreement between the County of Lake and Far Western Anthropological Research Group, Inc. for Archaeological Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA in an amount not to exceed $90,045.85; and authorize the Chair sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On July 11, 2016, the Department of Public Works issued a Request for Proposals (RFP) for Archaeological Services for Data Recovery Implementation on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project.
Proposals were received from Analytical Environmental Services, Evans & De Shazo, Far Western Anthropological Research Group, Garcia and Associates and Alta Archaeological Consulting as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked Far Western Anthropological Research Group first. Staff negotiated the proposed fee with Far Western Anthropological Research Group and they have agreed that the fee for their services will not exceed $90,045.85.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
Staff recommends that the Board of Supervisors approve the Agreement for Archaeological Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant project with Far Western Anthropological Research Group, Inc. in the amount not to exceed $90,045.85 and authorize the Chair to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Far Western Anthropological Research Group, Inc. for Archaeological Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA in an amount not to exceed $90,045.85; and authorize the Chair sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 22, 2017
SUBJECT: Approve Agreement between the County of Lake and Far Western Anthropological Research Group, Inc. for Archaeological Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA in an amount not to exceed $90,045.85; and authorize the Chair sign.
EXECUTIVE SUMMARY: On July 11, 2016, the Department of Public Works issued a Request for Proposals (RFP) for Archaeological Services for Data Recovery Implementation on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project.
Proposals were received from Analytical Environmental Services, Evans & De Shazo, Far Western Anthropological Research Group, Garcia and Associates and Alta Archaeological Consulting as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked Far Western Anthropological Research Group first. Staff negotiated the proposed fee with Far Western Anthropological Research Group and they have agreed that the fee for their services will not exceed $90,045.85.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
Staff recommends that the Board of Supervisors approve the Agreement for Archaeological Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant project with Far Western Anthropological Research Group, Inc. in the amount not to exceed $90,045.85 and authorize the Chair to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 90,045.85
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Far Western Anthropological Research Group, Inc. for Archaeological Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA in an amount not to exceed $90,045.85; and authorize the Chair sign.
7.11Approve Agreement between the County of Lake and 4LEAF, Inc. for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA, in an amount not to exceed $197,416.91; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On July 18, 2016, the Department of Public Works issued a Request for Proposals (RFP) for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project.
Proposals were received from Green Valley Consulting Engineers and 4LEAF, Inc. as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked 4LEAF, Inc. as the most qualified firm. Staff negotiated the proposed fee with 4LEAF, Inc. and they have agreed that the fee for their services will not exceed $197,416.91.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant project with 4LEAF, Inc. in the amount not to exceed $197,416.91 and authorize the Chair to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and 4LEAF, Inc. for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA, in an amount not to exceed $197,416.91; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 22, 2017
SUBJECT: Approve Agreement between the County of Lake and 4LEAF, Inc. for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA, in an amount not to exceed $197,416.91; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On July 18, 2016, the Department of Public Works issued a Request for Proposals (RFP) for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project.
Proposals were received from Green Valley Consulting Engineers and 4LEAF, Inc. as a result of the solicitation. A Consultant Selection Board (CSB) reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked 4LEAF, Inc. as the most qualified firm. Staff negotiated the proposed fee with 4LEAF, Inc. and they have agreed that the fee for their services will not exceed $197,416.91.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant project with 4LEAF, Inc. in the amount not to exceed $197,416.91 and authorize the Chair to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $197,416.91
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and 4LEAF, Inc. for Construction Management Services for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project, in Clearlake Oaks, CA, in an amount not to exceed $197,416.91; and authorize the Chair to sign.
7.12Approve Agreement between the County of Lake and Forensic Medical Group, Inc. for Forensic Pathology Services for the period of July 1, 2017 through June 30, 2020 with a contract maximum of $35,000 per year; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests your approval on the attached contract for forensic pathology services with Forensic Medical Group, Inc. This contract is in addition to the one recently negotiated with Dr. Jacqueline Benjamin. This contract is retroactive to July 1, 2017. Their fee schedule has not increased and remains the same as in their 2014 contract.
Payment for these services is made from the Sheriff/Coroner budget 2201, object code 23.80 and is currently funded.
FISCAL IMPACT: __ None x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $35,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payment for these services is made from the Sheriff/Coroner budget 2201, object code 23.80 and is currently funded.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Forensic Medical Group, Inc. for Forensic Pathology Services for the period of July 1, 2017 through June 30, 2020 with a contract maximum of $35,000 per year; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 22, 2017
SUBJECT: Approve Agreement between the County of Lake and Forensic Medical Group, Inc. for Forensic Pathology Services for the period of July 1, 2017 through June 30, 2020 with a contract maximum of $35,000 per year; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Sheriff's Department requests your approval on the attached contract for forensic pathology services with Forensic Medical Group, Inc. This contract is in addition to the one recently negotiated with Dr. Jacqueline Benjamin. This contract is retroactive to July 1, 2017. Their fee schedule has not increased and remains the same as in their 2014 contract.
Payment for these services is made from the Sheriff/Coroner budget 2201, object code 23.80 and is currently funded.
FISCAL IMPACT: __ None x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $35,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Payment for these services is made from the Sheriff/Coroner budget 2201, object code 23.80 and is currently funded.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the County of Lake and Forensic Medical Group, Inc. for Forensic Pathology Services for the period of July 1, 2017 through June 30, 2020 with a contract maximum of $35,000 per year; and authorize the Chair to sign.
7.13Approve Request to Appoint Extra Help Employees Karen Kelley and Phyllis Murphy From Eligibility Worker II to Eligibility Specialist II at Advanced Salary Step 4.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your board is aware, Eligibility Workers were recently reclassified to Eligibility Specialists. As part of this transition, we are requesting that two current Extra Help Eligibility Worker II incumbents, Phyllis Murphy and Karen Kelley, be appointed to Extra Help Eligibility Specialist II's at an advanced step 4 salary.
Both Phyllis Murphy and Karen Kelley have held Extra Help Eligibility Worker II positions for nearly four years. Prior to the Extra Help Eligibility Worker appointment, both were permanent Eligibility Workers for approximately 10 years. They each have substantial knowledge and expertise that warrants an advanced step salary adjustment.
The Department of Social Services requests approval to appoint Phyllis Murphy and Karen Kelley to Eligibility Specialist II at Advanced Salary Step 4. I have consulted with HR and they support this request.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): There is no County cost associated with this salary step request.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve request to appoint Extra Help employees Karen Kelley and Phyllis Murphy from Eligibility Worker II to Eligibility Specialist II at advanced salary step 4.
Thank you for your consideration.
cc: Kathy Ferguson, Human Resources Director
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: August 22, 2017
SUBJECT: Approve Request to Appoint Extra Help Employees Karen Kelley and Phyllis Murphy From Eligibility Worker II to Eligibility Specialist II at Advanced Salary Step 4.
EXECUTIVE SUMMARY:
As your board is aware, Eligibility Workers were recently reclassified to Eligibility Specialists. As part of this transition, we are requesting that two current Extra Help Eligibility Worker II incumbents, Phyllis Murphy and Karen Kelley, be appointed to Extra Help Eligibility Specialist II's at an advanced step 4 salary.
Both Phyllis Murphy and Karen Kelley have held Extra Help Eligibility Worker II positions for nearly four years. Prior to the Extra Help Eligibility Worker appointment, both were permanent Eligibility Workers for approximately 10 years. They each have substantial knowledge and expertise that warrants an advanced step salary adjustment.
The Department of Social Services requests approval to appoint Phyllis Murphy and Karen Kelley to Eligibility Specialist II at Advanced Salary Step 4. I have consulted with HR and they support this request.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): There is no County cost associated with this salary step request.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve request to appoint Extra Help employees Karen Kelley and Phyllis Murphy from Eligibility Worker II to Eligibility Specialist II at advanced salary step 4.
Thank you for your consideration.
cc: Kathy Ferguson, Human Resources Director
7.14Approve Minutes of the Board of Supervisors meeting held June 20, 2017.
Minutes
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.14. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.29:16 A.M. - (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on the Valley Fire Debris Insurance Collection Project and the Valley Fire Funding Status.
Presentation
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on the Valley Fire Debris Insurance Collection Project and the Valley Fire Funding Status.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: August 22, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on the Valley Fire Debris Insurance Collection Project and the Valley Fire Funding Status.
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on the Valley Fire Debris Insurance Collection Project and the Valley Fire Funding Status.
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: (a) Undersheriff Chris Macedo presented the item to the Board.
(b) County Administrative Officer Carol Huchingson presented the item to the Board and gave a status update on the debris insurance collection project for the Valley Fire.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: August 22, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:30 A.M. - PUBLIC HEARING (Continued from June 20, 2017) Consideration of Appeal (AB 17-03) of the Planning Commission’s decision to deny the Administrative Appeal (AA 16-02) of the departmental issuance of a Categorical Exemption (CE 16-64) for the removal/replacement of a boating structure, for property located at 6460 Soda Bay Drive, Kelseyville; APNs 044-030-01, 044-040-01, 044-050-01 & 044-070-01. The project applicant is Lauri Dohring, on behalf of the Bell Haven Homeowners Association; appellant is Joan Sturges.
Public Hearing
denied — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXHIBITS: A. Vicinity Map
B Planning Commission Minutes of March 9, 2017
C. Planning Commission Staff Report dated February 27, 2017
D. Appeal form
E. Letter from Department of Fish and Wildlife, dated October 27, 2016
F. Email from Trinity Associates dated May 31, 2017
G. Application for Initial Study
I. SUMMARY
On behalf of the Bell Haven Homeowners Association, Ms. Lauri Dohring applied for a Lakebed Encroachment Permit to remove and replace the existing boating structure. A step in the permit process is to secure a California Environmental Quality Act (CEQA) determination from the Community Development Department. Staff issued a Class 2 Categorical Exemption (CE 16-64), for the replacement or repair of an existing structure located on the same site. This categorical exemption was appealed to the Planning Commission by Diane Chien-LeValley, and denied. Joan Sturges submitted a timely appeal to the Board of Supervisors, citing the 128 species of birds feeding, and the carp and hitch spawning in this location. Additionally, the California Department of Fish and Wildlife made a determination that an Initial Study would be required to address effects of the project on the Clear Lake Hitch, a recently listed Threatened Species. Ms. Dohring has retained a fishery biologist and has applied for an Initial Study. Staff recommends the Board continue this item while staff prepares the Initial Study.
II. PROJECT DESCRIPTION
Appellant: Joan Sturges, 3385 White Oak Way, Kelseyville, CA
Location: 6460 Soda Bay Drive, Kelseyville, CA
APNs: 044-030-01, 044-040-01, 044-050-01 and 044-070-01
Parcel Size: �0.27 acres (18,295 sq. ft.) total of combined parcels associated with the Bell
Haven Homeowners Association
General Plan Designation: Public Facilities
Zoning: "O" Open Space
III. BACKGROUND
Prior Appeal
The first appellant, Diana Chien-LeValley, appealed staff's environmental determination to issue a Class 2 Categorical Exemption for the Lakebed Encroachment Permit, stating the proposed project would have a significant effect on the environment. In cases where a project may have a significant effect on the environment, an Initial Study or an Environmental Impact Report may be required to analyze the impacts and propose mitigations and conditions, if appropriate.
The department's position was that the project qualified for a Class 2 Categorical exemption from CEQA, "Replacement or reconstruction of existing structures and facilities where the new structures will be located and will have substantially the same purpose and capacity as the structure replaced". The project was also found to be consistent with the County of Lake's General Plan, the Rivieras Area Plan and the Zoning Ordinance.
The Planning Commission had the option to deny the appeal and affirm staff's decision to issue a Categorical Exemption, or uphold the appeal and require an Initial Study for the project. After two hours of input, the Planning Commission denied the appeal, finding the project qualified for a CEQA Class 2 exemption and was consistent with the Lake County General Plan, the Rivieras Area Plan and the Zoning Ordinance.
IV. APPEAL DISCUSSION
Ms. Sturges appealed the Planning Commission's decision with the following explanation,
"Shoreline is wildlife area with 128 species of birds that does flock feeding involving thousands of birds. This dock is in that area. Carp spawn and hitch are present. This is the longest uninterrupted shoreline in Soda Bay and it needs to be maintained."
Additional background information
The Clear Lake Hitch has been listed as a Threatened Species by the California Department of Fish and Wildlife. On June 23, 2015, the Department of Fish and Wildlife (DFW) met with the Board of Supervisors to discuss the development of a Clear Lake Hitch Conservation Strategy. This strategy plan will provide the County with direction on projects to benefit the species, as well as necessary alterations in processes in both Community Development and Water Resources Departments for Lakebed Encroachment Permits for lakeside development.
In a letter dated, October 27, 2016, DFW recommended completion of an Initial Study and environmental checklist for permits including pile driving activities (Exhibit E). Additionally, after the Planning Commission hearing, they repeated this recommendation to both Planning staff and to the applicant. Ms. Dohring retained Trinity Associates for the preparation of an Initial Study and a biological assessment to meet the DFW requirements (Exhibit F). She applied for the Initial Study with this department on May 27, 2017(Exhibit G).
The options before the Board of Supervisors remain the same as in the Planning Commission appeal. The Board may approve the appeal, rescind the Categorical Exemption and require an Initial Study; or the Board may deny the appeal. However, now that DFW requires an Initial Study, it would be prudent to postpone taking action while this further environmental review continues.
..Recommended Action
V. RECOMMENDATION
Staff recommends the Board continue this item to a future date, pending the preparation and review of the Initial Study.
Sample motion:
I move that the item be continued to a future date.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Mireya G. Turner, Associate Planner
SUBJECT: (Continued from June 20, 2017) Appeal (AB 17-03) of Planning Commission's denial of an appeal of the departmental issuance of a Categorical Exemption (CE 16-64) Supervisor District 5
DATE: June 7, 2017
EXHIBITS: A. Vicinity Map
B Planning Commission Minutes of March 9, 2017
C. Planning Commission Staff Report dated February 27, 2017
D. Appeal form
E. Letter from Department of Fish and Wildlife, dated October 27, 2016
F. Email from Trinity Associates dated May 31, 2017
G. Application for Initial Study
I. SUMMARY
On behalf of the Bell Haven Homeowners Association, Ms. Lauri Dohring applied for a Lakebed Encroachment Permit to remove and replace the existing boating structure. A step in the permit process is to secure a California Environmental Quality Act (CEQA) determination from the Community Development Department. Staff issued a Class 2 Categorical Exemption (CE 16-64), for the replacement or repair of an existing structure located on the same site. This categorical exemption was appealed to the Planning Commission by Diane Chien-LeValley, and denied. Joan Sturges submitted a timely appeal to the Board of Supervisors, citing the 128 species of birds feeding, and the carp and hitch spawning in this location. Additionally, the California Department of Fish and Wildlife made a determination that an Initial Study would be required to address effects of the project on the Clear Lake Hitch, a recently listed Threatened Species. Ms. Dohring has retained a fishery biologist and has applied for an Initial Study. Staff recommends the Board continue this item while staff prepares the Initial Study.
II. PROJECT DESCRIPTION
Appellant: Joan Sturges, 3385 White Oak Way, Kelseyville, CA
Location: 6460 Soda Bay Drive, Kelseyville, CA
APNs: 044-030-01, 044-040-01, 044-050-01 and 044-070-01
Parcel Size: �0.27 acres (18,295 sq. ft.) total of combined parcels associated with the Bell
Haven Homeowners Association
General Plan Designation: Public Facilities
Zoning: "O" Open Space
III. BACKGROUND
Prior Appeal
The first appellant, Diana Chien-LeValley, appealed staff's environmental determination to issue a Class 2 Categorical Exemption for the Lakebed Encroachment Permit, stating the proposed project would have a significant effect on the environment. In cases where a project may have a significant effect on the environment, an Initial Study or an Environmental Impact Report may be required to analyze the impacts and propose mitigations and conditions, if appropriate.
The department's position was that the project qualified for a Class 2 Categorical exemption from CEQA, "Replacement or reconstruction of existing structures and facilities where the new structures will be located and will have substantially the same purpose and capacity as the structure replaced". The project was also found to be consistent with the County of Lake's General Plan, the Rivieras Area Plan and the Zoning Ordinance.
The Planning Commission had the option to deny the appeal and affirm staff's decision to issue a Categorical Exemption, or uphold the appeal and require an Initial Study for the project. After two hours of input, the Planning Commission denied the appeal, finding the project qualified for a CEQA Class 2 exemption and was consistent with the Lake County General Plan, the Rivieras Area Plan and the Zoning Ordinance.
IV. APPEAL DISCUSSION
Ms. Sturges appealed the Planning Commission's decision with the following explanation,
"Shoreline is wildlife area with 128 species of birds that does flock feeding involving thousands of birds. This dock is in that area. Carp spawn and hitch are present. This is the longest uninterrupted shoreline in Soda Bay and it needs to be maintained."
Additional background information
The Clear Lake Hitch has been listed as a Threatened Species by the California Department of Fish and Wildlife. On June 23, 2015, the Department of Fish and Wildlife (DFW) met with the Board of Supervisors to discuss the development of a Clear Lake Hitch Conservation Strategy. This strategy plan will provide the County with direction on projects to benefit the species, as well as necessary alterations in processes in both Community Development and Water Resources Departments for Lakebed Encroachment Permits for lakeside development.
In a letter dated, October 27, 2016, DFW recommended completion of an Initial Study and environmental checklist for permits including pile driving activities (Exhibit E). Additionally, after the Planning Commission hearing, they repeated this recommendation to both Planning staff and to the applicant. Ms. Dohring retained Trinity Associates for the preparation of an Initial Study and a biological assessment to meet the DFW requirements (Exhibit F). She applied for the Initial Study with this department on May 27, 2017(Exhibit G).
The options before the Board of Supervisors remain the same as in the Planning Commission appeal. The Board may approve the appeal, rescind the Categorical Exemption and require an Initial Study; or the Board may deny the appeal. However, now that DFW requires an Initial Study, it would be prudent to postpone taking action while this further environmental review continues.
..Recommended Action
V. RECOMMENDATION
Staff recommends the Board continue this item to a future date, pending the preparation and review of the Initial Study.
Sample motion:
I move that the item be continued to a future date.
On motion of Supervisor Scott, and by vote of the Board, denied the appeal and sustained the Planning Commission’s decision to deny the Administrative Appeal (AA 16-02) of the departmental issuance of a Categorical Exemption (CE 16-64) for the removal/replacement of a boating structure, for property located at 6460 Soda Bay Drive, Kelseyville and directed County Counsel to prepare Findings of Fact and Decision. The motion carried by the following vote:
Clerk’s notes: Community Development Associate Planner Mireya Turner and Principal Planner Michalyn DelValle presented the item to the Board. A PowerPoint presentation was given regarding the dock replacement project.
Chair Smith asked if anyone present wished to speak. Property owner Laurie Dohring spoke. No one else wished to speak and the public input portion of this item was closed.
8.69:45 A.M. - PUBLIC HEARING Consideration of Resolution Approving a Controlled Access Highway Agreement with the State of California - State Highway Route 29
Public Hearing
Adopted — Pass
Staff memo
The State of California, acting thru the California Department of Transportation, entered into a Freeway Agreement with the County of Lake on April 26, 1971. The agreement related to improvements along a portion of State Route 29 from 0.6 mile north of junction 29/281 to 0.6 mile north of junction 29/175. The State has recently denominated the "freeway" designation to a "controlled access highway" and would like to enter into a Controlled Access Highway Agreement with the County, as attached.
The attached resolution, if adopted by the Board, will approve the Agreement and will authorize its execution.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that your Board adopt the Resolution Approving the Controlled Access Highway Agreement with the State of California - State Highway Route 29; and authorize the Chair to execute Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 22, 2017
SUBJECT: 9:45 A.M. - PUBLIC HEARING Consideration of Resolution Approving a Controlled Access Highway Agreement with the State of California - State Highway Route 29
EXECUTIVE SUMMARY: The California Department of Transportation (Caltrans) and the Federal Highway Administration (FHWA) have embarked on a project along State Route 29 in Lake County to improve east-west connectivity in this portion of the state and handle projected traffic volumes on this highway. . In Lake County, the existing highway system consists primarily of two-lane facilities in rolling to mountainous terrain. The project corridor is located between the communities of Lower Lake and Kelseyville, from 0.6 mile north of junction 29/281 to 0.6 mile north of junction 29/175, and is approximately 8.0 miles in length. The current highway is a rural two-lane road that lacks the capacity to safely and effectively accommodate anticipated traffic growth. By expanding the section of highway to four lanes with controlled access, capacity would be increased and highway safety would be significantly improved.
The State of California, acting thru the California Department of Transportation, entered into a Freeway Agreement with the County of Lake on April 26, 1971. The agreement related to improvements along a portion of State Route 29 from 0.6 mile north of junction 29/281 to 0.6 mile north of junction 29/175. The State has recently denominated the "freeway" designation to a "controlled access highway" and would like to enter into a Controlled Access Highway Agreement with the County, as attached.
The attached resolution, if adopted by the Board, will approve the Agreement and will authorize its execution.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that your Board adopt the Resolution Approving the Controlled Access Highway Agreement with the State of California - State Highway Route 29; and authorize the Chair to execute Agreement.
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith opened the public hearing and asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
8.710:00 A.M. - PUBLIC HEARING - THIS ITEM WILL BE CONTINUED TO SEPTEMBER 19, 2017 @ 10:00 A.M. (Continued from August 1, 2017 and June 27, 2017) Consideration of Proposed Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Collective Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Vice Chair Steele the Ordinance was approved. The motion carried by the following vote:
Clerk’s notes: to move to 9/19/17
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1Consideration of the Following Appointments:
Western Regional Town Hall, (WRTH)
Lower Lake Waterworks District One Board of Directors
Appointment
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Western Regional Town Hall, (WRTH) - Five (5) Vacancies:
Applications Received: Gene Paleno - new applicant
Margaret Sanders - new applicant
Dana DiRicco - new applicant
Claudine Pedroncelli - new applicant
Debra Baumann - new applicant
Lower Lake Waterworks District One Board of Directors - Two (2) Vacancies:
Applications Received: Charlotte Raleigh - new applicant
Stacey Armstrong - new applicant
Roland Ledoux - new applicant
Dennis Leon Day - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk to the Board
DATE: August 22, 2017
SUBJECT: Consideration of Advisory Board Appointments
EXECUTIVE SUMMARY:
Western Regional Town Hall, (WRTH) - Five (5) Vacancies:
Applications Received: Gene Paleno - new applicant
Margaret Sanders - new applicant
Dana DiRicco - new applicant
Claudine Pedroncelli - new applicant
Debra Baumann - new applicant
Lower Lake Waterworks District One Board of Directors - Two (2) Vacancies:
Applications Received: Charlotte Raleigh - new applicant
Stacey Armstrong - new applicant
Roland Ledoux - new applicant
Dennis Leon Day - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, appointed the following people to the Western Regional Town Hall (WRTH): Gene Paleno, Margaret Sanders, Dana DiRicco and Claudine Pedroncelli. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Simon, and by vote of the Board, appointed the following people to the Lower Lake Waterworks District One Board of Directors: Charlotte Raleigh and Stacey Armstrong. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Chair Smith introduced the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.2SECOND READING - Consideration of an Ordinance amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies
Ordinance
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Presently, the Fire Districts in the County collect a fire mitigation fee except when the owner of a dwelling that is destroyed by fire or other calamity, files for a building permit to rebuild within one year of destruction.
In an effort to help the 2015 fire victims, the area Fire Chiefs have opted to extend the one year deadline to three years if dwelling destruction occurred, 1) within the geographic area of, and 2) resulting from events of a declared local emergency. Approving this amendment to the ordinance will allow fire victims to avoid this fee as they undertake efforts to rebuild.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This action will have no effect on County finances.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the required second reading to adopt Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 22, 2017
SUBJECT: (Second Reading) Consideration of Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies
EXECUTIVE SUMMARY:
Presently, the Fire Districts in the County collect a fire mitigation fee except when the owner of a dwelling that is destroyed by fire or other calamity, files for a building permit to rebuild within one year of destruction.
In an effort to help the 2015 fire victims, the area Fire Chiefs have opted to extend the one year deadline to three years if dwelling destruction occurred, 1) within the geographic area of, and 2) resulting from events of a declared local emergency. Approving this amendment to the ordinance will allow fire victims to avoid this fee as they undertake efforts to rebuild.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This action will have no effect on County finances.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the required second reading to adopt Ordinance Amending Subdivision (c) of Section 27-6 of Article 1 of Chapter 27 of the Lake County Code to Revise Fire Mitigation Fees for Cases of Locally Declared Emergencies.
Supervisor Steele offered Ordinance No. 3066, and it was passed by roll call vote:
Clerk’s notes: Chair Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3(Sitting as Lake County Watershed Protection District, Board of Directors) Consideration of a Resolution Authorizing The Lake County Watershed Protection District to Lease Properties in the Middle Creek Restoration Project Area for Agricultural Use.
Resolution
Adopted — Pass
Staff memo
FISCAL IMPACT: X__None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable):NONE
..Recommended Action
RECOMMENDED ACTION: Adopt the resolution authorizing the Lake County Watershed Protection District to lease properties in the Middle Creek Restoration Project area for agricultural use.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Watershed Protection District, Board of Directors
FROM: Philip B. Moy, Watershed Protection District, Director
DATE: August 22, 2017
SUBJECT: Consideration of a Resolution Authorizing The Lake County Watershed Protection District to Lease Properties in the Middle Creek Restoration Project Area for Agricultural Use.
EXECUTIVE SUMMARY: The Watershed Protection District recent acquired an additional 300+ acres in the Middle Creek Restoration Project area. Until additional funds are provided by the state to complete acquisition of all property in the area, it is in the best interest of the District and the County to lease the properties for agricultural use. This will provide modest income for the District and help maintain security in the project area.
The levees and roads will be available for use by the Konocti Regional Trails group, but hikers must respect the agricultural property boundaries.
FISCAL IMPACT: X__None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable):NONE
..Recommended Action
RECOMMENDED ACTION: Adopt the resolution authorizing the Lake County Watershed Protection District to lease properties in the Middle Creek Restoration Project area for agricultural use.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Water Resources Director Phil Moy presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item to close.
9.4Consideration of Amendment Two to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring in an amount not to exceed $250,000; and authorize the Chair to sign.
Agreement
approved — Pass
Carried 4-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: abstain Smith: aye Steele: aye
Brown: aye Scott: aye Simon: abstain Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Following the Valley Fire the County entered into a contract with the Middletown Rancheria Band of Pomo Indians (Tribe) for tribal cultural monitoring services required as an environmental permitting condition of the County's fire recovery projects. The Tribe was specifically identified by the Federal Emergency Management Agency's Environmental and Historic Preservation Office as the only entity suitable to perform the services. The Public Works Director executed the contract on December 12, 2015 under authority granted to department heads by the Board of Supervisors following the Valley Fire. The contract was subsequently ratified by the Board on May 10, 2016. Amendment One, also executed on May 10, 2016, established a not-to-exceed amount of $205,000 based on the estimated level of effort necessary to complete the hazard tree monitoring work.
Amendment Two proposes to increase the not-to-exceed amount to $250,000 in order to sufficiently cover monitoring costs associated with Public Works Department projects for road sign and guardrail replacements. Reimbursement for all projects is anticipated to come from the FEMA Public Assistance and California Disaster Assistance Act programs.
Staff recommends that the Board of Supervisors approve Amendment Two to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $250,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends the approval of Amendment Two to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring in an amount not to exceed $250,000; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: August 22, 2017
SUBJECT: Consideration of Amendment Two to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring in an amount not to exceed $250,000; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Following the Valley Fire the County entered into a contract with the Middletown Rancheria Band of Pomo Indians (Tribe) for tribal cultural monitoring services required as an environmental permitting condition of the County's fire recovery projects. The Tribe was specifically identified by the Federal Emergency Management Agency's Environmental and Historic Preservation Office as the only entity suitable to perform the services. The Public Works Director executed the contract on December 12, 2015 under authority granted to department heads by the Board of Supervisors following the Valley Fire. The contract was subsequently ratified by the Board on May 10, 2016. Amendment One, also executed on May 10, 2016, established a not-to-exceed amount of $205,000 based on the estimated level of effort necessary to complete the hazard tree monitoring work.
Amendment Two proposes to increase the not-to-exceed amount to $250,000 in order to sufficiently cover monitoring costs associated with Public Works Department projects for road sign and guardrail replacements. Reimbursement for all projects is anticipated to come from the FEMA Public Assistance and California Disaster Assistance Act programs.
Staff recommends that the Board of Supervisors approve Amendment Two to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $250,000.00
Amount Budgeted: $250,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends the approval of Amendment Two to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring in an amount not to exceed $250,000; and authorize the Chair to sign.
Supervisor Simon recused himself from this item due to a conflict of interest.
On motion of Supervisor Steele, and by vote of the Board, approved Amendment Two to the Contract between the County of Lake and the Middletown Rancheria Band of Pomo Indians for Tribal Cultural Monitoring in an amount not to exceed $250,000; and authorize the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of Resolution Approving Agreements for the Purchase of Right-of-Way for the South Main Street – Soda Bay Road Improvement Project and Authorizing the Chair to execute the purchase Agreements of Behalf of the County of Lake.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY: The South Main - Soda Bay Road Improvement project is slated for undergrounding of the utilities in the spring of 2018. In order to meet the schedule the acquisition of portions of effected properties through fee title must occur.
By approving the purchase of fee title acquisition at the appraised fair market value for a portion of the listed parcels (Attached to the Resolution as Exhibit A) and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with utility undergrounding.
Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on the list of parcels attached to the Resolution and marked Exhibit A, and authorize the County Administrative Officer, the Public Works Director or his designee to execute the necessary documents.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on the list of parcels attached to the Resolution and marked Exhibit A, and authorize the County Administrative Officer, the Public Works Director or his designee to execute the necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: August 22, 2017
SUBJECT: Consideration of Resolution Approving Agreements for the Purchase of Right-of-Way for the South Main Street - Soda Bay Road Improvement Project and Authorizing the Chair to execute the purchase Agreements of Behalf of the County of Lake.
EXECUTIVE SUMMARY: The South Main - Soda Bay Road Improvement project is slated for undergrounding of the utilities in the spring of 2018. In order to meet the schedule the acquisition of portions of effected properties through fee title must occur.
By approving the purchase of fee title acquisition at the appraised fair market value for a portion of the listed parcels (Attached to the Resolution as Exhibit A) and authorizing the County Administrative Officer or the Public Works Director to execute necessary documents, the process will be expedited and enable the County to secure the necessary right of ways in time to proceed with utility undergrounding.
Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions.
The proposed resolution attached to this memorandum, if adopted by your Board, will accomplish the above recommendation.
Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on the list of parcels attached to the Resolution and marked Exhibit A, and authorize the County Administrative Officer, the Public Works Director or his designee to execute the necessary documents.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the purchase of fee title acquisition on the list of parcels attached to the Resolution and marked Exhibit A, and authorize the County Administrative Officer, the Public Works Director or his designee to execute the necessary documents.
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6(a) Consideration and Approval of the FY 2017 Emergency Management Performance Grant application in the amount of $138,200; (b) Authorization for Sheriff Brian Martin to sign the Grant SubAward Face Sheet; and (c) Authorization for County Administrative Officer, Carol J. Huchingson, to act as the Authorized Agent on behalf of the County to sign the Governing Body Resolution and Standard Grant Assurances.
Action Item
approved
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting approval to submit the Emergency Management Performance Grant (EMPG) application for FY 2017. The amount of this grant totals $138,200 and has a 100% county match. This grant will pay a portion of salaries for employees budgeted in 2201 that perform emergency management duties. The grant assurances are required to be signed by one of the Authorized Agents listed on the Governing Body Resolution. Each page must also be initialed in blue ink. It is requested that Your Board authorize the Sheriff to sign the Grant SubAward Face Sheet and the County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County and sign the attached grant assurances and governing body resolution.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These monies have been budgeted in the Sheriff/OES budget 2704. The County match has been budgeted in the Sheriff/Coroner budget 2201. A modification will be required in the Sheriff/OES budget 2704 for FY2017/18 and will be made prior to final budgets.
STAFFING IMPACT (if applicable): These funds reimburse the Sheriff/Coroner budget 2201 for a portion of salaries for employees in this budget that perform emergency management duties.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends your Board approve the FY 2017 Emergency Management Performance Grant application in the amount of $138,200, authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet and authorize the County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Governing Body Resolution and Standard Grant Assurances.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner/OES Director
DATE: August 22, 2017
SUBJECT: Approval of 2017 Emergency Management Performance Grant (EMPG), EMPG Governing Body Resolution and Standard Grant Assurances.
EXECUTIVE SUMMARY:
The Sheriff's Department is requesting approval to submit the Emergency Management Performance Grant (EMPG) application for FY 2017. The amount of this grant totals $138,200 and has a 100% county match. This grant will pay a portion of salaries for employees budgeted in 2201 that perform emergency management duties. The grant assurances are required to be signed by one of the Authorized Agents listed on the Governing Body Resolution. Each page must also be initialed in blue ink. It is requested that Your Board authorize the Sheriff to sign the Grant SubAward Face Sheet and the County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County and sign the attached grant assurances and governing body resolution.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These monies have been budgeted in the Sheriff/OES budget 2704. The County match has been budgeted in the Sheriff/Coroner budget 2201. A modification will be required in the Sheriff/OES budget 2704 for FY2017/18 and will be made prior to final budgets.
STAFFING IMPACT (if applicable): These funds reimburse the Sheriff/Coroner budget 2201 for a portion of salaries for employees in this budget that perform emergency management duties.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends your Board approve the FY 2017 Emergency Management Performance Grant application in the amount of $138,200, authorize Sheriff Brian Martin to sign the Grant SubAward Face Sheet and authorize the County Administrative Officer, Carol J. Huchingson to act as the Authorized Agent on behalf of the County to sign the Governing Body Resolution and Standard Grant Assurances.
(a) On motion of Supervisor Brown, and by vote of the Board, approved the FY 2017 Emergency Management Performance Grant application in the amount of $138,200. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(b) On motion of Supervisor Brown, and by vote of the Board, authorized Sheriff Brian Martin to sign the Grant SubAward Face Sheet. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(c) Supervisor Steele offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application in the amount of $15,565, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorize the County Administrative Officer to sign the grant documents.
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department has applied for and been awarded a grant by the US Department of Justice that Provides that funding is available through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $15,565.
The Sheriff's Office will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
Upon your review, please authorize the County Administrative Officer Carol J. Huchingson to sign the Grant Award and Special Conditions and provide a minute order. Each grant assurances page must be initialed in blue ink.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funds are allocated in the 2017/18 final budget.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Lake County Sheriff's Office recommends approval for the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $15,565, to provide funding for an extra help employee to assist with forensic processing and data collection services; and to authorize the County Administrative Officer to sign all grant documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 22, 2017
SUBJECT: Consideration of the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application in the amount of $15,565, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorize the County Administrative Officer to sign the grant documents.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department has applied for and been awarded a grant by the US Department of Justice that Provides that funding is available through the Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $15,565.
The Sheriff's Office will use this funding for personnel to assist the Evidence Division with forensic processing and data collection services. This funding will provide the money needed for advancing technology improvements within this section of law enforcement. This work will be done by an extra help employee. The current grant has a two year grant cycle.
Upon your review, please authorize the County Administrative Officer Carol J. Huchingson to sign the Grant Award and Special Conditions and provide a minute order. Each grant assurances page must be initialed in blue ink.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 15,565
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Funds are allocated in the 2017/18 final budget.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
The Lake County Sheriff's Office recommends approval for the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program application in the amount of $15,565, to provide funding for an extra help employee to assist with forensic processing and data collection services; and to authorize the County Administrative Officer to sign all grant documents.
On motion of Supervisor Steele, and by vote of the Board, approved the submission of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Application in the amount of $15,565, to provide funding for an extra help employee to assist with forensic processing and data collection services; and authorized the County Administrative Officer to sign the grant documents. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Public Employee Evaluations
Title: Air Pollution Control Officer
Closed Session Item
10.2Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code sec. 54956.9(d)(1): Lakeside Heights HOA, et al. v. County of Lake, et al.
Closed Session Item
10.3Conference with Legal Counsel: Significant Exposure to Litigation Pursuant to Gov. Code sec. 54956.9(d)(2)(e)(1): One Potential Case.
Closed Session Item
Clerk’s notes: Item 10.3 was not necessary.
10.4Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): Two Potential Cases.
Closed Session Item
Clerk’s notes: Closed Session Extra Items: Litigation, 3 potential cases.
The Board reconvened into Regular Session at 12:24 p.m. having taken no action.