Board Of Supervisors — Tuesday, June 27, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation of Animals Available for Adoption at the Animal Care and Control Shelter
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution Expressing Support for the Lower Lake High School Homecoming Parade
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Lower Lake High School will be having their homecoming celebration on Friday, October 13, 2017, between the hours of 3:30 p.m. and 5:30 p.m. As part of this activity, a parade has been scheduled and CalTrans has requested confirmation of the Board's support.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Expressing Support for the Lower Lake High School Homecoming Parade.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Alicia Flores, Sr. Administrative Assistant
DATE: June 27, 2017
SUBJECT: Resolution Expressing Support for the Lower Lake High School Homecoming Parade
EXECUTIVE SUMMARY: Lower Lake High School will be having their homecoming celebration on Friday, October 13, 2017, between the hours of 3:30 p.m. and 5:30 p.m. As part of this activity, a parade has been scheduled and CalTrans has requested confirmation of the Board's support.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Expressing Support for the Lower Lake High School Homecoming Parade.
7.2(Sitting as Lake County Air Quality Management District, Board of Directors) - Adopt Resolution Authorizing Participation in "Year 19" Carl Moyer Program, and Authorizing the APCO to Submit Grant Application and Sign Program Documents
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Carl Moyer Memorial Air Quality Standards Attainment Program (CMP) was established in 1998 as a grant program to fund the incremental cost of cleaner-than-required heavy-duty engines. Districts, such as the LCAQMD, with a population less than 1% of the state total population are eligible for a Matching Fund Waiver and program funding of up to $200,000. The present program guidelines state in part that "Each district requesting an allocation shall submit a resolution from the district's board. The board resolution must state that the district will accept Carl Moyer Program funds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Participation in "Year 19" Carl Moyer Program, and Authorizing the APCO to Submit Grant Application and Sign Program Documents. Further, that public agencies be given priority for funding, followed by projects that convert diesel engines to a non-combustion source, then all other projects will be considered on a first come first serve basis.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Douglas Gearhart, Air Pollution Control Officer
DATE: June 27, 2017
SUBJECT: (Sitting as Lake County Air Quality Management District, Board of Directors) - Adopt Resolution Authorizing Participation in "Year 19" Carl Moyer Program, and Authorizing the APCO to Submit Grant Application and Sign Program Documents
EXECUTIVE SUMMARY: The Carl Moyer Memorial Air Quality Standards Attainment Program (CMP) was established in 1998 as a grant program to fund the incremental cost of cleaner-than-required heavy-duty engines. Districts, such as the LCAQMD, with a population less than 1% of the state total population are eligible for a Matching Fund Waiver and program funding of up to $200,000. The present program guidelines state in part that "Each district requesting an allocation shall submit a resolution from the district's board. The board resolution must state that the district will accept Carl Moyer Program funds.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Participation in "Year 19" Carl Moyer Program, and Authorizing the APCO to Submit Grant Application and Sign Program Documents. Further, that public agencies be given priority for funding, followed by projects that convert diesel engines to a non-combustion source, then all other projects will be considered on a first come first serve basis.
7.3Adopt Resolution pertaining to Tax Revenue Exchange for Annexation to County Service Area No. 6 – Finley Water (Annexation – LAFCO Project #2016-04)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Our office has received notification from the County Auditor-Controller regarding a proposed annexation to County Service Area No. 6, Finley Water, which has been filed with LAFCO (Annexation - LAFCO Project #2016-04). A tax exchange agreement must be reached in order for this annexation to proceed.
Since the County and other taxing entities will not be relieved of any service requirements as a result of the annexation, it would not be appropriate for the general fund and other taxing entities to incur any loss of property tax revenue. The District will be able to generate revenue through fees charged for water connections in the annexed area. The proposed resolution, attached hereto, provides for no exchange of the existing base property tax revenue or the future tax increment, as a result of this annexation.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution pertaining to Tax Revenue Exchange for Annexation to County Service Area No. 6 - Finley Water (Annexation - LAFCO Project #2016-04).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 27, 2017
SUBJECT: Adopt Resolution pertaining to Tax Revenue Exchange for Annexation to County Service Area No. 6 - Finley Water (Annexation - LAFCO Project #2016-04)
EXECUTIVE SUMMARY:
Our office has received notification from the County Auditor-Controller regarding a proposed annexation to County Service Area No. 6, Finley Water, which has been filed with LAFCO (Annexation - LAFCO Project #2016-04). A tax exchange agreement must be reached in order for this annexation to proceed.
Since the County and other taxing entities will not be relieved of any service requirements as a result of the annexation, it would not be appropriate for the general fund and other taxing entities to incur any loss of property tax revenue. The District will be able to generate revenue through fees charged for water connections in the annexed area. The proposed resolution, attached hereto, provides for no exchange of the existing base property tax revenue or the future tax increment, as a result of this annexation.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution pertaining to Tax Revenue Exchange for Annexation to County Service Area No. 6 - Finley Water (Annexation - LAFCO Project #2016-04).
7.4Approve the Third Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children’s Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $32,000 for a new contract amount of $187,000; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Victor Treatment Centers, Inc.'s facility in Santa Rosa, CA is an RCL14 placement for children and youth in need of a more intensive program milieu. As CWS or Probation is ultimately responsible for initiating the placement of Lake County children and youth, LCBH is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
In order to fund the contract for services to be provided through fiscal year end, LCBH is requesting an increase $32,000 for a new contract maximum of $187,000.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Original Contract Amount: $ 30,000
First Amendment Increase: $ 70,000
Second Amendment Increase: $ 55,000
Third Amendment Increase: $ 32,000
New Contract Amount: $187,000
FISCAL IMPACT (Narrative): As additional Lake County Medi-Cal beneficiaries have been placed at Victor Treatment Centers, Inc.'s Santa Rosa facility by the Lake County Child Welfare Services (CWS) and/or Probation department, Lake County Behavioral Health Lake is requesting approval of the Third Amendment to the Agreement for an increase in the total maximum payable under the Agreement in the amount of $32,000 for a new contract maximum of $187,000. The funds for this increase will be re-allocated from unassigned budgeted funds within the same level of care (RCL 14).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Third Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $32,000 for a new contract amount of $187,000; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 27, 2017
SUBJECT: Approve the Third Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $32,000 for a new contract amount of $187,000; and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the Third Agreement between the County of Lake and Victor Treatment Centers, Inc. for Specialty Mental Health Services for Fiscal Year 2016-17. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for Specialty Mental Health Services at Victor Treatment Centers, Inc.'s current negotiated rate.
BACKGROUND AND DISCUSSION: Victor Treatment Centers, Inc.'s facility in Santa Rosa, CA is an RCL14 placement for children and youth in need of a more intensive program milieu. As CWS or Probation is ultimately responsible for initiating the placement of Lake County children and youth, LCBH is ultimately responsible for reimbursement of any Specialty Mental Health Services these children and youth receive.
In order to fund the contract for services to be provided through fiscal year end, LCBH is requesting an increase $32,000 for a new contract maximum of $187,000.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Original Contract Amount: $ 30,000
First Amendment Increase: $ 70,000
Second Amendment Increase: $ 55,000
Third Amendment Increase: $ 32,000
New Contract Amount: $187,000
FISCAL IMPACT (Narrative): As additional Lake County Medi-Cal beneficiaries have been placed at Victor Treatment Centers, Inc.'s Santa Rosa facility by the Lake County Child Welfare Services (CWS) and/or Probation department, Lake County Behavioral Health Lake is requesting approval of the Third Amendment to the Agreement for an increase in the total maximum payable under the Agreement in the amount of $32,000 for a new contract maximum of $187,000. The funds for this increase will be re-allocated from unassigned budgeted funds within the same level of care (RCL 14).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Third Amendment to the Agreement between the County of Lake and Victor Treatment Centers, Inc. for Children's Specialty Mental Health Services for Fiscal Year 2016-17 for an increase of $32,000 for a new contract amount of $187,000; and authorize the Chair to sign.
7.5Approve the Third Amendment to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Fiscal Year 2016-17 for an increase of $6,300 for a new contract maximum of $61,300; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $25,000
First Amendment Increase: $30,000
Third Amendment Increase: $ 6,300
New Contract Amount: $61,300
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed by the Lake County Child Welfare Services or Probation department, LCBH is requesting approval of the Third Amendment to the Agreement for an increase in the totally maximum payable under the Agreement in the amount of $6,300 for a new contract maximum of $61,300. These funds will be re-allocated from unobligated funds within the same level of care (RCL 14).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Third Amendment to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Fiscal Year 2016-17 for an increase of $6,300 for a new contract maximum of $61,300; and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 27, 2017
SUBJECT: Approve the Third Amendment to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Fiscal Year 2016-17 for an increase of $6,300 for a new contract maximum of $61,300; and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the Third Amendment to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Specialty Mental Health Services for Fiscal Year 2016-17. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for Day Treatment Intensive services at $202.43 per day, as well as any additional Specialty Mental Health Services at the current published rate.
BACKGROUND AND DISCUSSION: Mountain Valley Child and Family Services is an RCL 14 placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week.
In order to fund services to be provided through fiscal year end, LCBH is requesting an increase of $6,300 for a new contract maximum of $61,300.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $25,000
First Amendment Increase: $30,000
Third Amendment Increase: $ 6,300
New Contract Amount: $61,300
FISCAL IMPACT (Narrative): As an additional Lake County Medi-Cal beneficiary has been placed by the Lake County Child Welfare Services or Probation department, LCBH is requesting approval of the Third Amendment to the Agreement for an increase in the totally maximum payable under the Agreement in the amount of $6,300 for a new contract maximum of $61,300. These funds will be re-allocated from unobligated funds within the same level of care (RCL 14).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Third Amendment to the Agreement between the County of Lake and Mountain Valley Child and Family Services for Fiscal Year 2016-17 for an increase of $6,300 for a new contract maximum of $61,300; and authorize the Chair to sign
7.6Approve the First Amendment to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17 for an increase of $18,424 for a new contract maximum of $54,194 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care to clients who need this type of structured environment. Lake County Behavioral Health (LCBH) pays a daily patch rate of $98 per day which is our cost after the client's portion is paid.
As additional Lake County Medi-Cal beneficiaries have been placed at Davis Guest Home, LCBH is requesting an increase of $18,424 for a new contract maximum of $54,194.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 35,770
First Amendment Increase: $ 18,424
New Contract Amount: $ 54,194
Unobligated Funds: $120,948
FISCAL IMPACT (Narrative): LCBH is requesting approval of the First Amendment to the Agreement with Davis Guest Home for an increase of $18,424 for a new contract maximum of $54,194. The funds for this increase have been re-allocated from unassigned funds within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17 for an increase of $18,424 for a new contract maximum of $54,194 and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 27, 2017
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17 for an increase of $18,424 for a new contract maximum of $54,194 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care to clients who need this type of structured environment. Lake County Behavioral Health (LCBH) pays a daily patch rate of $98 per day which is our cost after the client's portion is paid.
As additional Lake County Medi-Cal beneficiaries have been placed at Davis Guest Home, LCBH is requesting an increase of $18,424 for a new contract maximum of $54,194.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $ 35,770
First Amendment Increase: $ 18,424
New Contract Amount: $ 54,194
Unobligated Funds: $120,948
FISCAL IMPACT (Narrative): LCBH is requesting approval of the First Amendment to the Agreement with Davis Guest Home for an increase of $18,424 for a new contract maximum of $54,194. The funds for this increase have been re-allocated from unassigned funds within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services for Fiscal Year 2016-17 for an increase of $18,424 for a new contract maximum of $54,194 and authorize the Chair to sign
7.7Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $100,000 for a new contract maximum of $590,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake Count Med-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program.
This Agreement provides LCOE access to Federal Financial Participation (FFP) funds which enables LCOE to provide more services at the school sites. LCOE will be providing the remaining balance of the cost of these services in advance to LCBH, who in turn will pay the full cost back to LCOE in order to bill services and access FFP.
After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, LCBH would like to decrease this Agreement by $100,000 and re-allocate these funds to other contracts within the same level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $690,000
First Amendment Decrease: $100,000
New Contract Amount: $590,000
FISCAL IMPACT (Narrative): As services provided under this Agreement are forecasted to come out below the contract maximum, LBCH is requesting a decrease in the contract of $100,000 for a new contract maximum of $590,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $100,000 for a new contract maximum of $590,000 and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 27, 2017
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $100,000 for a new contract maximum of $590,000 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake Count Med-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program.
This Agreement provides LCOE access to Federal Financial Participation (FFP) funds which enables LCOE to provide more services at the school sites. LCOE will be providing the remaining balance of the cost of these services in advance to LCBH, who in turn will pay the full cost back to LCOE in order to bill services and access FFP.
After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, LCBH would like to decrease this Agreement by $100,000 and re-allocate these funds to other contracts within the same level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $690,000
First Amendment Decrease: $100,000
New Contract Amount: $590,000
FISCAL IMPACT (Narrative): As services provided under this Agreement are forecasted to come out below the contract maximum, LBCH is requesting a decrease in the contract of $100,000 for a new contract maximum of $590,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $100,000 for a new contract maximum of $590,000 and authorize the Chair to sign
7.8Approve the First Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatry Services for Fiscal Year 2016-17 an increase of $92,000 for a new contract maximum of $392,000; and authorize the Chair to sign
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $300,000
First Amendment Increase: $ 92,000
New Contract Amount: $392,000
FISCAL IMPACT (Narrative): Due to a need to increase the number of days per week that TelePsychiatry services are provided, LCBH is requesting approval of the First Amendment to the Agreement for Fiscal Year 2016-17 in order to increase the contract maximum by $92,000 for a new contract maximum of $392,000. Funds will be re-allocated from unassigned funds within the same object code (23.80).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatry Services for Fiscal Year 2016-17 an increase of $92,000 for a new contract maximum of $392,000; and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 27, 2017
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatry Services for Fiscal Year 2016-17 an increase of $92,000 for a new contract maximum of $392,000; and authorize the Chair to sign
EXECUTIVE SUMMARY: North American Mental Health Services will provide psychiatric evaluations and medication management for Lake County Behavioral Health (LCBH) clients. As LCBH does not have a psychiatrist on staff at this time, North American Mental Health Services TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $300,000
First Amendment Increase: $ 92,000
New Contract Amount: $392,000
FISCAL IMPACT (Narrative): Due to a need to increase the number of days per week that TelePsychiatry services are provided, LCBH is requesting approval of the First Amendment to the Agreement for Fiscal Year 2016-17 in order to increase the contract maximum by $92,000 for a new contract maximum of $392,000. Funds will be re-allocated from unassigned funds within the same object code (23.80).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and North American Mental Health Services for TelePsychiatry Services for Fiscal Year 2016-17 an increase of $92,000 for a new contract maximum of $392,000; and authorize the Chair to sign
7.9Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $50,000 for a new contract maximum of $200,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for the Safe Schools Healthy Students Program for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake County Medi-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program.
This Agreement provides LCOE access to Federal Financial Participation (FFP) funds which enables LCOE to provide more services at the school sites. LCBH will pay the full cost back to LCOE in order to bill services and access FFP.
After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, LCBH would like to decrease this Agreement by $50,000 for a new contract maximum of $200,000. The funds from the contract decrease will be re-allocated to other contracts within the same level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $250,000
First Amendment Decrease: $ 50,000
New Contract Amount: $200,000
FISCAL IMPACT (Narrative): As services provided under this Agreement are forecasted to come out below the contract maximum, LBCH is requesting a decrease in the contract of $50,000 for a new contract maximum of $200,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $50,000 for a new contract maximum of $200,000 and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 27, 2017
SUBJECT: Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $50,000 for a new contract maximum of $200,000 and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval, is the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for the Safe Schools Healthy Students Program for Fiscal Year 2016-17.
BACKGROUND AND DISCUSSION: Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake County Medi-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program.
This Agreement provides LCOE access to Federal Financial Participation (FFP) funds which enables LCOE to provide more services at the school sites. LCBH will pay the full cost back to LCOE in order to bill services and access FFP.
After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, LCBH would like to decrease this Agreement by $50,000 for a new contract maximum of $200,000. The funds from the contract decrease will be re-allocated to other contracts within the same level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $250,000
First Amendment Decrease: $ 50,000
New Contract Amount: $200,000
FISCAL IMPACT (Narrative): As services provided under this Agreement are forecasted to come out below the contract maximum, LBCH is requesting a decrease in the contract of $50,000 for a new contract maximum of $200,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the First Amendment to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2016-17 for a decrease of $50,000 for a new contract maximum of $200,000 and authorize the Chair to sign
7.10Approve First Amendment to Agreement between the County of Lake and Calserve, Inc. for Professional Services for FY 2017/2018 in an amount not to exceed $25,000 per year; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of the attached First Amendment to Agreement, to extend the current Agreement from July 1, 2017 through July 30, 2018. As in the current Agreement, the First Amendment limits the total maximum allowed at $25,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $25,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amount is budgeted
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Agreement between the County of Lake and Calserve, Inc. for Professional Services for FY 2017/2018 in an amount not to exceed $25,000 per year; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth, Director, Child Support Services
DATE: June 21, 2017
SUBJECT: Approve First Amendment to Agreement between the County of Lake and Calserve, Inc. for Professional Services for FY 2017/2018 in an amount not to exceed $25,000 per year; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Department of Child Support Services requests your Board's approval of the attached First Amendment to Agreement, to extend the current Agreement from July 1, 2017 through July 30, 2018. As in the current Agreement, the First Amendment limits the total maximum allowed at $25,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $25,000
Amount Budgeted: $25,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amount is budgeted
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Agreement between the County of Lake and Calserve, Inc. for Professional Services for FY 2017/2018 in an amount not to exceed $25,000 per year; and authorize the Chair to sign.
7.11Approve Long Distance Travel July 16, 2017 Through July 22, 2017 to Anniston, Alabama for Pheakdey Preciado, Environmental Health Specialist III, Environmental Health Division
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Ms. Preciado has been invited to attend Environmental Health Training in Emergency Response through FEMA.
Our Environmental Health Specialists perform many critical functions during emergency response and recovery, such as conducting shelter assessments, testing drinking water supplies and performing food safety inspections.
This new course trains participants to identify problems, hazards, and risks, plan for team response; select appropriate equipment and instrumentation; perform required tasks using environmental health response protocols; and report and participate in follow-up activities as instructed. Most of the course involves hands-on operation practice and response to simulated events.
The purpose of this training is to increase the level of emergency preparedness of environmental health practitioners and other emergency response personnel by providing them with the necessary knowledge and skills to address the environmental health impacts of emergencies and disasters.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are covered by DHS/FEMA. There is no cost to the Department or County.
As Health Services Director, I fully support Ms. Preciado's attendance.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel July 16, 2017 through July 22, 2017 to Anniston, Alabama for Pheakdey Preciado, Environmental Health Specialist III, Environmental Health Division
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy
DATE: June 27, 2017
SUBJECT: Approve Long Distance Travel July 16, 2017 through July 22, 2017 to Anniston, Alabama for Pheakdey Preciado, Environmental Health Specialist III, Environmental Health Division
EXECUTIVE SUMMARY:
Ms. Preciado has been invited to attend Environmental Health Training in Emergency Response through FEMA.
Our Environmental Health Specialists perform many critical functions during emergency response and recovery, such as conducting shelter assessments, testing drinking water supplies and performing food safety inspections.
This new course trains participants to identify problems, hazards, and risks, plan for team response; select appropriate equipment and instrumentation; perform required tasks using environmental health response protocols; and report and participate in follow-up activities as instructed. Most of the course involves hands-on operation practice and response to simulated events.
The purpose of this training is to increase the level of emergency preparedness of environmental health practitioners and other emergency response personnel by providing them with the necessary knowledge and skills to address the environmental health impacts of emergencies and disasters.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are covered by DHS/FEMA. There is no cost to the Department or County.
As Health Services Director, I fully support Ms. Preciado's attendance.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel July 16, 2017 through July 22, 2017 to Anniston, Alabama for Pheakdey Preciado, Environmental Health Specialist III, Environmental Health Division
7.12Approve Long Distance Travel July 24, 2017 through July 26, 2017 to Alexandria, VA for Jessica Hamner, Program Coordinator, Public Health Division
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Jessica Hamner, Program Coordinator in the Public Health Accreditation Program has been invited to attend an in-person learning event for new Accreditation Site Visitors.
The purpose of this training is to review the site visit process and principles, to present roles of the Site Visitor and to develop Site Visitor skills through a set of activities that reflect the steps in discussing a measure during the training.
Preparation for the accreditation process is a demanding effort. For some measures, a health department is not sure how to begin nor who to ask for assistance. This will be part of what Ms. Hamner will be introduced to. Attendance at this training will provide excellent information, resources and guidance for our Department's strategic plan for National Public Health Accreditation as Ms. Hamner moves into a role of Accreditation Site Visitor.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are covered by the National Network of Public Health Institutes and an Accreditation Support Initiative Grant from the National Association of City County Health Officials (NACCHO). There is no cost to the Department or to the County.
As Health Services Director, I fully support Ms. Hamner's attendance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel July 24, 2017 through July 26, 2017 to Alexandria, VA for Jessica Hamner, Program Coordinator, Public Health Division
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: June 27, 2017
SUBJECT: Approve Long Distance Travel July 24, 2017 through July 26, 2017 to Alexandria, VA for Jessica Hamner, Program Coordinator, Public Health Division
EXECUTIVE SUMMARY:
Jessica Hamner, Program Coordinator in the Public Health Accreditation Program has been invited to attend an in-person learning event for new Accreditation Site Visitors.
The purpose of this training is to review the site visit process and principles, to present roles of the Site Visitor and to develop Site Visitor skills through a set of activities that reflect the steps in discussing a measure during the training.
Preparation for the accreditation process is a demanding effort. For some measures, a health department is not sure how to begin nor who to ask for assistance. This will be part of what Ms. Hamner will be introduced to. Attendance at this training will provide excellent information, resources and guidance for our Department's strategic plan for National Public Health Accreditation as Ms. Hamner moves into a role of Accreditation Site Visitor.
Travel and all associated costs, including airfare, meals, airline baggage fees, ground transportation, hotel and airport parking are covered by the National Network of Public Health Institutes and an Accreditation Support Initiative Grant from the National Association of City County Health Officials (NACCHO). There is no cost to the Department or to the County.
As Health Services Director, I fully support Ms. Hamner's attendance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel July 24, 2017 through July 26, 2017 to Alexandria, VA for Jessica Hamner, Program Coordinator, Public Health Division
7.13Adopt Resolution Approving a Request from County of Lake Health Services Department to Submit a Renewal Application for the California Department of Public Health Immunization Assistance Grant Program (IAP) for Fiscal Years 2017/2018 Through 2021/2022 in the Amount of $197,715 and Authorizing the Director of Health Services to Sign
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to renew the Immunization Assistance Program grant for Fiscal Years 2017/2018 through 2021/2022 in the amount of $197,715.
Health Officers are required to organize and maintain a program to make required immunizations available. This program assists the County in defraying costs which supports the State's objectives to control diseases that are preventable by vaccines. Immunizations provided in this program include rubella, measles, mumps, polio, diphtheria, tetanus, haemophilus influenzae b, varicella, and hepatitis B vaccines to the general public.
Should you have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $197,715
Additional Requested:
Annual Cost (if planned for future years): $39,543.00
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a Request from County of Lake Health Services Department to Submit a Renewal Application for the California Department of Public Health Immunization Assistance Grant Program (IAP) for Fiscal Years 2017/2018 through 2021/2022 in the Amount of $197,715 and Authorizing the Director of Health Services to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: June 27, 2017
SUBJECT: Adopt Resolution Approving a Request from County of Lake Health Services Department to Submit a Renewal Application for the California Department of Public Health Immunization Assistance Grant Program (IAP) for Fiscal Years 2017/2018 through 2021/2022 in the Amount of $197,715 and Authorizing the Director of Health Services to sign
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board approval to renew the Immunization Assistance Program grant for Fiscal Years 2017/2018 through 2021/2022 in the amount of $197,715.
Health Officers are required to organize and maintain a program to make required immunizations available. This program assists the County in defraying costs which supports the State's objectives to control diseases that are preventable by vaccines. Immunizations provided in this program include rubella, measles, mumps, polio, diphtheria, tetanus, haemophilus influenzae b, varicella, and hepatitis B vaccines to the general public.
Should you have any questions or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $197,715
Additional Requested:
Annual Cost (if planned for future years): $39,543.00
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a Request from County of Lake Health Services Department to Submit a Renewal Application for the California Department of Public Health Immunization Assistance Grant Program (IAP) for Fiscal Years 2017/2018 through 2021/2022 in the Amount of $197,715 and Authorizing the Director of Health Services to sign
7.14(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Stearns, Conrad and Schmidt, Consulting Engineers DBA/SCS Field Services not to exceed $107,000; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Enclosed for your Board's consideration, please find an agreement between the County of Lake and Stearns, Conrad and Schmidt, Consulting Engineers DBA/SCS Field Services to operate, monitor and maintain the landfill gas collection system, extraction wells, probes and structure monitoring, at the Eastlake Sanitary Landfill. The scope of work is based on the permit requirements issued by the Lake County Air Quality Management District (LCAQMD) and Landfill Methane Rule (LMR) requirements for the Eastlake landfill. The enclosed agreement is through June 30, 2020.
Staff is recommending that the Board of Supervisors waive the County policy for the selection of professional consultants and other contract service providers to allow for the sole source selection of SCS Field Services. SCS has been the County's contractor for the Eastlake Landfill gas collection system since construction of the system in 2014 and therefore is uniquely and intimately familiar with the system.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $107,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Stearns, Conrad and Schmidt, Consulting Engineers DBA/SCS Field Services not to exceed $107,000; and authorize the Chair to sign.
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: June 27, 2017
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Stearns, Conrad and Schmidt, Consulting Engineers DBA/SCS Field Services not to exceed $107,000; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Enclosed for your Board's consideration, please find an agreement between the County of Lake and Stearns, Conrad and Schmidt, Consulting Engineers DBA/SCS Field Services to operate, monitor and maintain the landfill gas collection system, extraction wells, probes and structure monitoring, at the Eastlake Sanitary Landfill. The scope of work is based on the permit requirements issued by the Lake County Air Quality Management District (LCAQMD) and Landfill Methane Rule (LMR) requirements for the Eastlake landfill. The enclosed agreement is through June 30, 2020.
Staff is recommending that the Board of Supervisors waive the County policy for the selection of professional consultants and other contract service providers to allow for the sole source selection of SCS Field Services. SCS has been the County's contractor for the Eastlake Landfill gas collection system since construction of the system in 2014 and therefore is uniquely and intimately familiar with the system.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $107,000.00
Amount Budgeted: $107,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Stearns, Conrad and Schmidt, Consulting Engineers DBA/SCS Field Services not to exceed $107,000; and authorize the Chair to sign.
7.15Approve Amendment Seven to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects for an increase of $10,370.36 and a contract amount of $1,364,007.46; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The Agreement was modified by Modification One and Amendments One thru Six to allow for the completion of extra work which was required during the design phase and to extend the term of the Agreement.
Additional effort is needed in order to facilitate the right of way acquisitions, as the number of affected parcels has increased, and to coordinate the utility relocation for the Robinson Creek project.
This amendment will provide for the additional effort required for Task 8, "ROW Engineering" and Task 9, "Utility Coordination". Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge:
Summary by Task Additional Fee Not to Exceed
Task 8 - Right of Way Engineering (Robinson) $6,184.02
Task 9 - Utility Coordination (Robinson) $4,186.34
Total $10,370.36
Summary by Bridge Additional Fee Not to Exceed
Anderson Creek Bridge at Foard Road $0.00
Manning Creek Bridge at Mathews Road $0.00
Manning Creek Bridge at Ackley Road $0.00
Highland Creek Bridge at Highland Springs Road $0.00
Robinson Creek Bridge at Mockingbird Lane $10,370.36
Harbin Creek Bridge and Harbin Springs Road $0.00
Total $10,370.36
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Seven to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,364,007.46 (an increase of $10,370.36) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Seven to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects for an increase of $10,370.36 and a contract amount of $1,364,007.46; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 14, 2017
SUBJECT: Approve Amendment Seven to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects for an increase of $10,370.36 and a contract amount of $1,364,007.46; and authorize the Chair to sign
EXECUTIVE SUMMARY: On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The Agreement was modified by Modification One and Amendments One thru Six to allow for the completion of extra work which was required during the design phase and to extend the term of the Agreement.
Additional effort is needed in order to facilitate the right of way acquisitions, as the number of affected parcels has increased, and to coordinate the utility relocation for the Robinson Creek project.
This amendment will provide for the additional effort required for Task 8, "ROW Engineering" and Task 9, "Utility Coordination". Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge:
Summary by Task Additional Fee Not to Exceed
Task 8 - Right of Way Engineering (Robinson) $6,184.02
Task 9 - Utility Coordination (Robinson) $4,186.34
Total $10,370.36
Summary by Bridge Additional Fee Not to Exceed
Anderson Creek Bridge at Foard Road $0.00
Manning Creek Bridge at Mathews Road $0.00
Manning Creek Bridge at Ackley Road $0.00
Highland Creek Bridge at Highland Springs Road $0.00
Robinson Creek Bridge at Mockingbird Lane $10,370.36
Harbin Creek Bridge and Harbin Springs Road $0.00
Total $10,370.36
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Seven to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,364,007.46 (an increase of $10,370.36) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $10,370.36
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Seven to Agreement between the County of Lake and Quincy Engineering, Inc. for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects for an increase of $10,370.36 and a contract amount of $1,364,007.46; and authorize the Chair to sign.
7.16Approve Contract between County of Lake and Symmetric Solutions for Homeless Study in the Amount of $38,300 beginning July 1, 2017 through September 30, 2017; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The County of Lake through its Department of Social Services wishes to contract with Symmetric Solutions to carry out a homeless study that will assist the Department, as well as other agencies in the County of Lake, to have current, raw data to determine the actual need for homeless services in the County of Lake and to plan for services accordingly.
Such a study was carried out in the County of Shasta within the past two years and it has shaped the focus of services provided, as well as County policy.
Funding for this study is being provided by the California State Department of Housing and Community Development through the Community Development Block Grant program.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $38,300.00
Amount Budgeted: $40,000.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): There is no County cost associated with this.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between County of Lake and Symmetric Solutions for Homeless Study in the Amount of $38,300 beginning July 1, 2017 through September 30, 2017; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 27, 2017
SUBJECT: Approve Contract between County of Lake and Symmetric Solutions for Homeless Study in the Amount of $38,300 beginning July 1, 2017 through September 30, 2017; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The County of Lake through its Department of Social Services wishes to contract with Symmetric Solutions to carry out a homeless study that will assist the Department, as well as other agencies in the County of Lake, to have current, raw data to determine the actual need for homeless services in the County of Lake and to plan for services accordingly.
Such a study was carried out in the County of Shasta within the past two years and it has shaped the focus of services provided, as well as County policy.
Funding for this study is being provided by the California State Department of Housing and Community Development through the Community Development Block Grant program.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $38,300.00
Amount Budgeted: $40,000.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): There is no County cost associated with this.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between County of Lake and Symmetric Solutions for Homeless Study in the Amount of $38,300 beginning July 1, 2017 through September 30, 2017; and authorize the Chair to sign.
7.17Approve Long Distance Travel for Section 8 Program Manager Edgar Perez to Attend the Nan McKay Housing Conference in Boston, Massachusetts, August 21-22, 2017.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On the recommendation of the HUD field office in San Francisco, as well as of that of a sister Housing Authority, I am requesting Board approval to have Edgar Perez, Section 8 Program
Manager, attend the Nan McKay Housing Conference, which will be held in Boston Massachusetts August 21-22, 2017.
This conference will provide training in current Section 8 issues and will provide staff with a "big picture" view of Housing as prescribed by HUD.
As you are aware, Section 8 is a Federal Program and therefore training opportunities in California are difficult to come by. The field office staff in San Francisco feels strongly that our program staff will greatly benefit from attending training and conferences centered on Section 8 topics.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $2,000.00
Amount Budgeted: $2,500.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve long distance travel for Section 8 Program Manager Edgar Perez to attend the Nan McKay Housing Conference in Boston, Massachusetts, August 21-22, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 27, 2017
SUBJECT: Approve Long Distance Travel for Section 8 Program Manager Edgar Perez to Attend the Nan McKay Housing Conference in Boston, Massachusetts, August 21-22, 2017.
EXECUTIVE SUMMARY:
On the recommendation of the HUD field office in San Francisco, as well as of that of a sister Housing Authority, I am requesting Board approval to have Edgar Perez, Section 8 Program
Manager, attend the Nan McKay Housing Conference, which will be held in Boston Massachusetts August 21-22, 2017.
This conference will provide training in current Section 8 issues and will provide staff with a "big picture" view of Housing as prescribed by HUD.
As you are aware, Section 8 is a Federal Program and therefore training opportunities in California are difficult to come by. The field office staff in San Francisco feels strongly that our program staff will greatly benefit from attending training and conferences centered on Section 8 topics.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $2,000.00
Amount Budgeted: $2,500.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County cost associated with this.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve long distance travel for Section 8 Program Manager Edgar Perez to attend the Nan McKay Housing Conference in Boston, Massachusetts, August 21-22, 2017.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.17. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Phil Murphy spoke.
8.29:16 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 27, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Rob Brown, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 27, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:20 A.M. - (Sitting as the Lake County Board of Housing Commissioners) - Consideration of Approval of the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017, Providing Staff with a Minute Order.
Report
approved
Carried 6-0 — moved by Brown
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a revised Fiscal Year 2016/2017 budget spreadsheet detailing the changes to both revenue and expenditures for the program.
The Fiscal Year 2016/2017 budget spreadsheet includes the proposed budget previously approved by your Board as well as the recommended changes. These changes reflect the actual activity in the Section 8 Program. Over the past year we have had significant turnover of vouchers, which is due in part to focusing our services on disabled seniors.
Although there has been very limited availability of rentals in our county, our Section 8 staff has worked very hard to ensure we maintain our lease up rate.
In working with our contracted accountants, Lindsey, we have made minimal changes to budgeted line items to include an additional account related to Family Self-Sufficiency.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,651,559.00
Amount Budgeted: $1,651,559.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017, providing staff with a Minute Order.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Crystal Markytan, Social Services Director
DATE: June 27, 2017
SUBJECT: Approve the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017, Providing Staff with a Minute Order.
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a revised Fiscal Year 2016/2017 budget spreadsheet detailing the changes to both revenue and expenditures for the program.
The Fiscal Year 2016/2017 budget spreadsheet includes the proposed budget previously approved by your Board as well as the recommended changes. These changes reflect the actual activity in the Section 8 Program. Over the past year we have had significant turnover of vouchers, which is due in part to focusing our services on disabled seniors.
Although there has been very limited availability of rentals in our county, our Section 8 staff has worked very hard to ensure we maintain our lease up rate.
In working with our contracted accountants, Lindsey, we have made minimal changes to budgeted line items to include an additional account related to Family Self-Sufficiency.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,651,559.00
Amount Budgeted: $1,651,559.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017, providing staff with a Minute Order.
On motion of Commissioner Brown, and by vote of the Board, approved the Revised Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2016/2017, providing Staff with a Minute Order. The motion carried by the following vote:
Ayes: Commissioners Figueroa, Simon, Steele, Scott, Brown and Smith
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Commissioner Deborah Figueroa was present.
Social Services Director Crystal Markytan presented the item to the Board. Program Manager Edgar Perez was also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:21 A.M. - (Sitting as the Lake County Board of Housing Commissioners) - Consideration of Approval of the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2017/2018, Providing Staff with a Minute Order.
Report
approved
Carried 6-0 — moved by Brown
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a Fiscal Year 2017/2018 budget spreadsheet detailing both revenue and expenditures for the program.
The Fiscal Year 2017/2018 budget spreadsheet includes the Fiscal Year 2016/2017 budget previously approved by your Board as well as the recommended amounts for Fiscal Year 2017/2018. We are requesting no changes to the budget at this time. While the county still suffers from a lack of available, affordable rentals, our staff is working diligently to ensure we utilize all available vouchers.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,654,700.00
Amount Budgeted: $1,654,700.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2017/2018, Providing Staff with a Minute Order.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Crystal Markytan, Social Services Director
DATE: June 27, 2017
SUBJECT: Approve the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2017/2018, Providing Staff with a Minute Order.
EXECUTIVE SUMMARY:
As you are aware, the Section 8 Housing Choice Voucher Program annual budget and any recommended adjustments must be submitted to the Board of Housing Commissioners for approval. In keeping with this requirement, we are providing your Board with a Fiscal Year 2017/2018 budget spreadsheet detailing both revenue and expenditures for the program.
The Fiscal Year 2017/2018 budget spreadsheet includes the Fiscal Year 2016/2017 budget previously approved by your Board as well as the recommended amounts for Fiscal Year 2017/2018. We are requesting no changes to the budget at this time. While the county still suffers from a lack of available, affordable rentals, our staff is working diligently to ensure we utilize all available vouchers.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,654,700.00
Amount Budgeted: $1,654,700.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This budget has no impact on the county General Fund. All Section 8 costs are paid for with federal funds from the United States Department of Housing and Urban Development.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
We recommend that your Board approve the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2017/2018, Providing Staff with a Minute Order.
On motion of Commissioner Brown, and by vote of the Board, approved the Lake County Housing Commission Section 8 Housing Choice Voucher Program Budget for Fiscal Year 2017/2018, providing Staff with a Minute Order. The motion carried by the following vote:
Ayes: Commissioners Figueroa, Simon, Steele, Scott, Brown and Smith
The Lake County Housing Commission adjourned and reconvened as the Board of Supervisors.
Clerk’s notes: Social Services Program Manager Edgar Perez presented the item to the Board. Director Crystal Markytan was also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.79:30 A.M. - PUBLIC HEARING - Consideration of proposed Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Collective Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
Public Hearing
approved — Pass
Carried 4-1 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: nay Smith: aye Steele: aye
Brown: aye Scott: aye Simon: nay Smith: aye Steele: aye
Staff memo
RE: Proposed Amendments to Article 72
ATTACHMENTS: 1. Proposed Ordinance
2. Public Comments
During the March 21, 2017 Board of Supervisors meeting, the Board directed staff to create a self-certification process for residents currently cultivating medical cannabis in conformance the Article 72. Additionally, the Board recommended the addition of the Rural Lands base zoning designation, which would enable additional parcels to be certified in conformance with the article. Article 72 currently allows for no more than forty-eight (48) mature cannabis plants on "A" Agriculture zoned parcels over twenty (20) acres in size, with established setbacks and other requirements.
On March 21, 2017, the Board of Supervisors provided staff with direction on amendments to Article 72 Cannabis Cultivation. On May 11, 2017, the Planning Commission adopted a Resolution of Intent to Amend Article 72 of the Chapter 21 of the Lake County Code, regarding cannabis cultivation. They passed a recommendation of approval of those amendments during their May 25, 2017 meeting.
The proposed amendments include the following:
* Amend certain definitions to reflect the voter-approved commercial cannabis tax
* Allow medical collective cultivation in the "RL" Rural Lands zoning district
* Create a Certification of Compliance process for Article 72 compliant cannabis cultivation
I. ENVIRONMENTAL ANALYSIS
The Rural Lands zoning designation allows for agricultural activity to be a primary or secondary use of a parcel. Staff asserted it is reasonable for the County to assume that the addition of the "RL" base zoning designation for collective cultivation will not have a significant effect on the environment. At the May 25, 2017 meeting, the Planning Commission found that the proposed text amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to �15061(b)(3).
..Recommended Action
II. RECOMMENDATION
Staff recommends the Board of Supervisors take the following actions:
Approve the proposed Zoning Ordinance text amendments for the following reasons:
1. The proposed amendments are consistent with the Lake County General Plan and Zoning Ordinance.
2. This proposal is necessary to protect the health, safety and welfare of the County.
3. The project will not result in any significant adverse environmental impacts, and the project is exempt from CEQA.
Sample Motions:
Zoning Ordinance Text Amendment Approval
1. I move that the reading of the ordinance be waived, to be read in title only.
2. I move that the ordinance amendments be advanced to the meeting of July 11, 2017 for its second reading.
Original memo text
..Title
..Body
TO: Board of Supervisors
FROM: Robert Massarelli, AICP
Prepared by: Mireya G. Turner, Associate Planner
DATE: June 27, 2017
RE: Proposed Amendments to Article 72
ATTACHMENTS: 1. Proposed Ordinance
2. Public Comments
During the March 21, 2017 Board of Supervisors meeting, the Board directed staff to create a self-certification process for residents currently cultivating medical cannabis in conformance the Article 72. Additionally, the Board recommended the addition of the Rural Lands base zoning designation, which would enable additional parcels to be certified in conformance with the article. Article 72 currently allows for no more than forty-eight (48) mature cannabis plants on "A" Agriculture zoned parcels over twenty (20) acres in size, with established setbacks and other requirements.
On March 21, 2017, the Board of Supervisors provided staff with direction on amendments to Article 72 Cannabis Cultivation. On May 11, 2017, the Planning Commission adopted a Resolution of Intent to Amend Article 72 of the Chapter 21 of the Lake County Code, regarding cannabis cultivation. They passed a recommendation of approval of those amendments during their May 25, 2017 meeting.
The proposed amendments include the following:
* Amend certain definitions to reflect the voter-approved commercial cannabis tax
* Allow medical collective cultivation in the "RL" Rural Lands zoning district
* Create a Certification of Compliance process for Article 72 compliant cannabis cultivation
I. ENVIRONMENTAL ANALYSIS
The Rural Lands zoning designation allows for agricultural activity to be a primary or secondary use of a parcel. Staff asserted it is reasonable for the County to assume that the addition of the "RL" base zoning designation for collective cultivation will not have a significant effect on the environment. At the May 25, 2017 meeting, the Planning Commission found that the proposed text amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to �15061(b)(3).
..Recommended Action
II. RECOMMENDATION
Staff recommends the Board of Supervisors take the following actions:
Approve the proposed Zoning Ordinance text amendments for the following reasons:
1. The proposed amendments are consistent with the Lake County General Plan and Zoning Ordinance.
2. This proposal is necessary to protect the health, safety and welfare of the County.
3. The project will not result in any significant adverse environmental impacts, and the project is exempt from CEQA.
Sample Motions:
Zoning Ordinance Text Amendment Approval
1. I move that the reading of the ordinance be waived, to be read in title only.
2. I move that the ordinance amendments be advanced to the meeting of July 11, 2017 for its second reading.
On motion of Supervisor Steele, and by vote of the Board, approved to continue the meeting on August 1, 2017 at 10:00 a.m.. The motion carried by the following vote:
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board. Associate Planner Mireya Turner was also present and spoke. A Power Point presentation was given.
Chair Smith opened the public hearing and the following people spoke: Mike Mitzel, Paul Bernachio, Stephen, Michael Green, Mary Jane Montana, George Lalones, Mary Draper, Victoria Brandon, Richard Dern, Annette Hopkins, Chris Jennings, Brian Valentine, Brenda Price, Lance Williams, Joan Moss, Tony Perkins and Undersheriff Chris Macedo. No one else wished to speak and Chair Smith closed the public hearing.
9. Non-Timed Items
9ASupervisors’ weekly calendar, travel and reports
9.1Informational Presentation from Hope Rising
Report
continued
Staff memo
EXECUTIVE SUMMARY:
I am requesting time on the June 27, 2017 for an informational report to be presented by Shelly Mascari of Hope Rising. Hope Rising Lake County is a dedicated team of active leaders, including representatives from local Health Care, Education, Non-Profit community services and partners such as The Way to Wellville, working together to improve quality of life in Lake County. Hope Rising is committed to building community, investing in developing leaders, supporting local organizations committed to a healthy community, and building momentum around this growing movement of transformation.
Thank you for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: No action - informational report only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, District 5 Supervisor
DATE: June 27, 2017
SUBJECT: Informational Presentation from Hope Rising
EXECUTIVE SUMMARY:
I am requesting time on the June 27, 2017 for an informational report to be presented by Shelly Mascari of Hope Rising. Hope Rising Lake County is a dedicated team of active leaders, including representatives from local Health Care, Education, Non-Profit community services and partners such as The Way to Wellville, working together to improve quality of life in Lake County. Hope Rising is committed to building community, investing in developing leaders, supporting local organizations committed to a healthy community, and building momentum around this growing movement of transformation.
Thank you for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: No action - informational report only.
This item was continued to July 11, 2017 at 9:45 a.m.
9.2Consideration of Amendment No.1 to the Lease Agreement between the County of Lake and the Middletown Senior Citizens, Inc., for Lease of Buildings and Grounds located at 21256 Washington Street, Middletown, California
Agreement
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
The Middletown Senior Center plays a critical role, offering senior citizens of Middletown a stable, safe space to gather. It has become a place of life-giving connection for so many, and a key defense against social isolation, which can threaten the long-term health and vibrancy of our elderly population. The Middletown Senior Center also provides important nutritional support, both through meals at the Center, and by bringing food to those who are homebound.
Director Lori Tourville recently reached out, and expressed a desire to extend the term of the Middletown Senior Center's lease of County property at 21256 Washington Street, Middletown, California. Staff has appropriately negotiated this amendment.
I strongly support offering longer-term location security to this very important organization, and commend them for invaluable contributions to the community they serve. We can take a significant step to support their efforts by extending the term of their County lease.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: I recommend our Board approve Amendment No. 1 to the Lease Agreement between the County of Lake and the Middletown Senior Citizens, Inc., for Lease of Buildings and Grounds located at 21256 Washington Street, Middletown, California.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
DATE: June 27, 2017
SUBJECT: Consideration of Amendment No.1 to the Lease Agreement between the County of Lake and the Middletown Senior Citizens, Inc., for Lease of Buildings and Grounds located at 21256 Washington Street, Middletown, California.
EXECUTIVE SUMMARY:
The Middletown Senior Center plays a critical role, offering senior citizens of Middletown a stable, safe space to gather. It has become a place of life-giving connection for so many, and a key defense against social isolation, which can threaten the long-term health and vibrancy of our elderly population. The Middletown Senior Center also provides important nutritional support, both through meals at the Center, and by bringing food to those who are homebound.
Director Lori Tourville recently reached out, and expressed a desire to extend the term of the Middletown Senior Center's lease of County property at 21256 Washington Street, Middletown, California. Staff has appropriately negotiated this amendment.
I strongly support offering longer-term location security to this very important organization, and commend them for invaluable contributions to the community they serve. We can take a significant step to support their efforts by extending the term of their County lease.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: I recommend our Board approve Amendment No. 1 to the Lease Agreement between the County of Lake and the Middletown Senior Citizens, Inc., for Lease of Buildings and Grounds located at 21256 Washington Street, Middletown, California.
On motion of Supervisor Simon, and by vote of the Board, approved Amendment No.1 to the Lease Agreement between the County of Lake and the Middletown Senior Citizens, Inc., for Lease of Buildings and Grounds located at 21256 Washington Street, Middletown, California, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Supervisor Simon presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Ordinance Change to Permit Tiny Homes as Primary Residences and Possible Direction to Staff
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
As we are all aware, the minimum square footage for single family residential housing construction in Lake County is 720 square feet pursuant to Section 21-10.20 of the Zoning Ordinance:
Minimum residential construction standards: All single family dwellings except "Temporary Dwellings" shall meet the following minimum residential construction standards: (Ord. No. 2172, 8/12/1993)
(a) All dwelling units must be at least fifteen (15) feet in width or diameter (excluding eaves) and at least seven hundred and twenty (720) square feet in gross floor area, except "Granny Units" and "Guest Houses" permitted in Article 27.
I am requesting an opportunity for Board discussion of this requirement and possible direction to Community Development Department staff to draft an amendment to the Ordinance to permit the use of Tiny Homes as primary residences.
Although I believe we should consider a change for all parts of the County, I am especially aware of the need in the Valley Fire, Clayton Fire, Rocky Fire and Jerusalem fire burn areas. All total, approximately 1500 homes were lost in these fires during 2015 and 2016. A number of the homes lost were on very small and/or unusual parcels, particularly in the areas of Anderson Springs and Seigler Springs. Many fire survivors who lost their homes will not be able to rebuild per current regulations, thus slowing local recovery and healing from the unprecedented disasters.
I believe Tiny Homes should be considered for Lake County, both in general and with respect to disaster recovery. Many other jurisdictions permit them. Tiny Homes can be affordable and responsive to the needs of our constituents. Tiny Homes can be manufactured or stick-built. In fact, it may be possible to attract the Tiny Home manufacturing industry here to Lake County if our regulations are changed, thus leading to local demand. This industry could create jobs here and although we may hear anecdotally that property values can be negatively impacted by Tiny Homes, I am not aware of any actual data that supports such opinion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Discussion and possible direction to staff to draft an amendment to the Ordinance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
DATE: June 27, 2017
SUBJECT: Consideration of Ordinance change to permit Tiny Homes as primary residences and possible direction to staff
EXECUTIVE SUMMARY:
As we are all aware, the minimum square footage for single family residential housing construction in Lake County is 720 square feet pursuant to Section 21-10.20 of the Zoning Ordinance:
Minimum residential construction standards: All single family dwellings except "Temporary Dwellings" shall meet the following minimum residential construction standards: (Ord. No. 2172, 8/12/1993)
(a) All dwelling units must be at least fifteen (15) feet in width or diameter (excluding eaves) and at least seven hundred and twenty (720) square feet in gross floor area, except "Granny Units" and "Guest Houses" permitted in Article 27.
I am requesting an opportunity for Board discussion of this requirement and possible direction to Community Development Department staff to draft an amendment to the Ordinance to permit the use of Tiny Homes as primary residences.
Although I believe we should consider a change for all parts of the County, I am especially aware of the need in the Valley Fire, Clayton Fire, Rocky Fire and Jerusalem fire burn areas. All total, approximately 1500 homes were lost in these fires during 2015 and 2016. A number of the homes lost were on very small and/or unusual parcels, particularly in the areas of Anderson Springs and Seigler Springs. Many fire survivors who lost their homes will not be able to rebuild per current regulations, thus slowing local recovery and healing from the unprecedented disasters.
I believe Tiny Homes should be considered for Lake County, both in general and with respect to disaster recovery. Many other jurisdictions permit them. Tiny Homes can be affordable and responsive to the needs of our constituents. Tiny Homes can be manufactured or stick-built. In fact, it may be possible to attract the Tiny Home manufacturing industry here to Lake County if our regulations are changed, thus leading to local demand. This industry could create jobs here and although we may hear anecdotally that property values can be negatively impacted by Tiny Homes, I am not aware of any actual data that supports such opinion.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Discussion and possible direction to staff to draft an amendment to the Ordinance.
No action was taken. The Community Development Department will come back at a future meeting with additional information on Tiny Homes.
Clerk’s notes: Supervisor Simon presented the item to the Board. Community Development Director Bob Massarelli was present and gave a PowerPoint presentation. Associate Planner Mireya Turner was present and spoke.
Chair Smith asked if anyone present wished to speak and the following person spoke: Joan Moss.
9.4Consideration of Resolution Establishing the Western Regional Town Hall known as "WRTH" for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas
Resolution
Adopted — Pass
Staff memo
Attached here is a Resolution establishing the Western Regional Town Hall known as "WRTH" for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas. The Western Regional Town Hall, otherwise known as WRTH, will act solely as an advisory body to this Board and will advise the District Supervisor as to matters of interest relating to the above described geographical areas.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to the establishment of WRTH, the resolution may be offered for passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Supervisor Jim Steele, District 3
DATE: June 27, 2017
SUBJECT: Consideration of Resolution Establishing the Western Regional Town Hall known as "WRTH" for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas
EXECUTIVE SUMMARY:
Government Code section 31010 authorizes the Board of Supervisors to establish by resolution a Municipal Advisory Council for any unincorporated area in the County to advise the Board on matters which relate to that geographic area and which are designated by the Board.
Attached here is a Resolution establishing the Western Regional Town Hall known as "WRTH" for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas. The Western Regional Town Hall, otherwise known as WRTH, will act solely as an advisory body to this Board and will advise the District Supervisor as to matters of interest relating to the above described geographical areas.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
If your Board is agreeable to the establishment of WRTH, the resolution may be offered for passage.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Supervisor Steele presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of a Resolution of Support for the Berryessa Snow Mountain National Monument
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Victoria Brandon, Chair of the Redwood Chapter of the Sierra Club, has authored a Resolution of Support for the Berryessa Snow Mountain National Monument. Your Board is requested to read and sign this Resolution. Ms. Brandon will also make a brief presentation on behalf of the Sierra Club.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution of Support for the Berryessa Snow Mountain National Monument.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, Clerk of the Board of Supervisors
DATE: June 27, 2017
SUBJECT: Adopt Resolution of Support for the Berryessa Snow Mountain National Monument
EXECUTIVE SUMMARY:
Victoria Brandon, Chair of the Redwood Chapter of the Sierra Club, has authored a Resolution of Support for the Berryessa Snow Mountain National Monument. Your Board is requested to read and sign this Resolution. Ms. Brandon will also make a brief presentation on behalf of the Sierra Club.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution of Support for the Berryessa Snow Mountain National Monument.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Victoria Brandon presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6Consideration of Request for Board Direction Regarding Future Use of the Lucerne Castle
Action Item
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, Marymount California University recently vacated our Lucerne Castle unexpectedly. Since that time, there have been a number of inquiries regarding the County's plans for future use of the Castle.
I am requesting an opportunity for discussion with your Board so that I am in a better position to respond to such inquiries based on the priorities of your Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action, staff request for Board direction only.
CC: Michelle Scully, Deputy County Administrative Officer
Lars Ewing, Public Services Director
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 27, 2017
SUBJECT: Request for Board direction regarding future use of the Lucerne Castle
EXECUTIVE SUMMARY:
As your Board is aware, Marymount California University recently vacated our Lucerne Castle unexpectedly. Since that time, there have been a number of inquiries regarding the County's plans for future use of the Castle.
I am requesting an opportunity for discussion with your Board so that I am in a better position to respond to such inquiries based on the priorities of your Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
No action, staff request for Board direction only.
CC: Michelle Scully, Deputy County Administrative Officer
Lars Ewing, Public Services Director
Direction was given to staff for the following actions: (a) obtain a quote for an appraisal on the Castle to determine the current value; (b) establish a timeline for decision making regarding the future of the Castle; (c) put together information regarding the cost of the building while vacant, leased or sold; (d) bring back the item on July 11, 2017 for consideration of a follow up letter regarding Marymount California University's (MCU) intentions; and (e) meet with the Friends of MCU for future recommendations of use.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Deputy County Administrative Officer Michelle Scully was also present and spoke.
Chair Smith asked if anyone present wished to speak and the following people spoke: John Jensen, Victoria Brandon and Le Ann Harvey. No on else wished to speak and the public input portion of this item was closed.
9.7Consideration of the Following Appointment:
Public Defender Oversight Committee
Appointment
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Public Defender Oversight Committee - Two (2) vacancies: Member of the General Public (1), Attorney (1)
Applications Received: Steve Brookes, Attorney - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Marcy Harrison, Administrative Assistant
DATE: June 27, 2017
SUBJECT: Consideration of Advisory Board appointment
EXECUTIVE SUMMARY:
Public Defender Oversight Committee - Two (2) vacancies: Member of the General Public (1), Attorney (1)
Applications Received: Steve Brookes, Attorney - new applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Brown, and by vote of the Board, appointed Steve Brookes to the Public Defender Oversight Committee. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.8Consideration of the Award of Bid for the Harbin Springs Road at Harbin Creek Bridge Replacement Project; Bid No. 17-04, Federal Aid Project No: BRLO-5914(106) in the amount of $1,092,803.60; and authorize the Chair to sign the Agreement and execute the Notice of Award
Agreement
continued
Staff memo
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, June 21, 2017. Two (2) bids were received and the apparent lowest responsible bidder was Bridgeway Civil Constructors, Inc., Vacaville, CA. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Harbin Springs Road Bridge over Harbin Creek.
Staff recommends that the Board of Supervisors award the Contract for the Harbin Springs Road at Harbin Creek Bridge Replacement Project to Bridgeway Civil Constructors, Inc. in the amount of $1,092,803.60 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Harbin Springs Road Bridge over Harbin Creek.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the approval of the Award of Bid for the Harbin Springs Road at Harbin Creek Bridge Replacement Project; Bid No. 17-04, Federal Aid Project No: BRLO-5914(106) in the amount of $1,092,803.60; and authorize the Chair to sign the Agreement and execute the Notice of Award.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 27, 2017
SUBJECT: Consideration of the Award of Bid for the Harbin Springs Road at Harbin Creek Bridge Replacement Project; Bid No. 17-04, Federal Aid Project No: BRLO-5914(106) in the amount of $1,092,803.60; and authorize the Chair to sign the Agreement and execute the Notice of Award.
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Wednesday, June 21, 2017. Two (2) bids were received and the apparent lowest responsible bidder was Bridgeway Civil Constructors, Inc., Vacaville, CA. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Harbin Springs Road Bridge over Harbin Creek.
Staff recommends that the Board of Supervisors award the Contract for the Harbin Springs Road at Harbin Creek Bridge Replacement Project to Bridgeway Civil Constructors, Inc. in the amount of $1,092,803.60 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,092,803.60
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Harbin Springs Road Bridge over Harbin Creek.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the approval of the Award of Bid for the Harbin Springs Road at Harbin Creek Bridge Replacement Project; Bid No. 17-04, Federal Aid Project No: BRLO-5914(106) in the amount of $1,092,803.60; and authorize the Chair to sign the Agreement and execute the Notice of Award.
The Agenda Item was continued to July 11, 2017.
Clerk’s notes: Public Works Principal Civil Engineer Fred Pezeshk presented the item to the Board. A bid protest was received on Friday June 23, 2017 and the County has 48 hours to respond. The department is asking the Board to continue the item to July 11, 2017.
10. Closed Session
10.1(Continued from June 20, 2017) - Closed Session pursuant to Revenue and Taxation Code section 1605.4 for Local Board of Equalization deliberations as to Assessment Appeal of Princess Margaret LLC c/o Leland Kraemer, 950 Waugh Lane, Ukiah, CA. Application No. 15-010 (Mendocino County), Assessor’s Parcel No. 003-150-00-03; announcement of tentative decision
Closed Session Item
continued
Continued to July 11, 2017
10.2Conference with Legal Counsel: Existing Litigation Pursuant to Gov. Code sec. 54956.9(d)(1): Lakeside Heights HOA, et al. v. County of Lake, et al.
Closed Session Item
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, approved the settlement with Lakeside Heights HOA in the amount of $4,500,000. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
10.3Public Employee Evaluations
Title: Community Development Director
Behavioral Health Administrator
Closed Session Item