Board Of Supervisors — Tuesday, September 19, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption (b) Human Resources - Current County Job Openings
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Proclamation Declaring Friday, September 22, 2017 as Native American Day in Lake County, California.
Proclamation
passed on consent
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating September 22, 2017 as Native American Day in Lake County, California.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
DATE: September 19, 2017
SUBJECT: Adopt Proclamation Designating September 22, 2017 as Native American Day in Lake County, California
EXECUTIVE SUMMARY:
As you are aware, the first residents of Lake County, greater than 12,000 years ago, were Native Americans. Every facet of our community's history has been intertwined with the contributions of Native Americans.
Friday, September 22, is Native American Day in the State of California. Particularly given the important role Tribal leadership has played in Lake County's past, present, and future, I ask that you act to declare September 22 Native American Day in Lake County, as well.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating September 22, 2017 as Native American Day in Lake County, California.
7.2Approve and Sign the Letter requesting Governor Brown Sign AB 707, which would establish the Blue Ribbon Committee for the Rehabilitation of Clear Lake.
Letter
passed on consent
Staff memo
As you are aware, Assemblymember Cecilia Aguiar-Curry authored AB 707, which would establish the Blue Ribbon Committee for the Rehabilitation of Clear Lake. The Committee would set accountability standards to put Clear Lake on a tangible path toward recovery. Given that Clear Lake is a cornerstone of the County economy, a structured response to environmental hazards that threaten its usability is essential.
In June, Governor Brown included funding for AB 707 in his 2017-18 State Budget. AB 707 has now passed through the State Legislature, as well.
Assemblymember Aguiar-Curry's office asked that we submit a letter requesting Governor Brown's signature.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve and sign the letter requesting Governor Brown sign AB 707, which would establish the Blue Ribbon Committee for the Rehabilitation of Clear Lake.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
Moke Simon, District 1 Supervisor
DATE: September 19, 2017
SUBJECT: Approve and sign the letter requesting Governor Brown sign AB 707, which would establish the Blue Ribbon Committee for the Rehabilitation of Clear Lake.
EXECUTIVE SUMMARY:
As you are aware, Assemblymember Cecilia Aguiar-Curry authored AB 707, which would establish the Blue Ribbon Committee for the Rehabilitation of Clear Lake. The Committee would set accountability standards to put Clear Lake on a tangible path toward recovery. Given that Clear Lake is a cornerstone of the County economy, a structured response to environmental hazards that threaten its usability is essential.
In June, Governor Brown included funding for AB 707 in his 2017-18 State Budget. AB 707 has now passed through the State Legislature, as well.
Assemblymember Aguiar-Curry's office asked that we submit a letter requesting Governor Brown's signature.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve and sign the letter requesting Governor Brown sign AB 707, which would establish the Blue Ribbon Committee for the Rehabilitation of Clear Lake.
7.3Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 6, 2017 - October 8, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Mary Ramus is an employee of the Environmental Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Ramus is requesting additional leave, from October 6, 2017 to October 8, 2017, which requires Board approval.
Due to the business needs of the department to have Ms. Ramus position as an Environmental Health Specialist actively working, the Department Head is requesting that your Board approve the request for additional leave to October 8, 2017 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 6, 2017 - October 8, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make a conditional offer of employment to fill the position, whichever date is sooner.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 19, 2017
SUBJECT: Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 6, 2017 - October 8, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make a conditional offer of employment to fill the position, whichever date is sooner.
EXECUTIVE SUMMARY:
Mary Ramus is an employee of the Environmental Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Ramus is requesting additional leave, from October 6, 2017 to October 8, 2017, which requires Board approval.
Due to the business needs of the department to have Ms. Ramus position as an Environmental Health Specialist actively working, the Department Head is requesting that your Board approve the request for additional leave to October 8, 2017 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 6, 2017 - October 8, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make a conditional offer of employment to fill the position, whichever date is sooner.
7.4Approve Leave of Absence Request for June Richmond, Eligibility Worker, from August 31, 2017 to October 25, 2017.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
June Richmond is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head. County Administrative Officer approval for August 8, 2017 to August 30, 2017 has also been approved. Ms. Richmond is now requesting additional leave, from August 31, 2017 to October 25, 2017, which exceeds my level of authority and requires Board approval. The Social Services Director supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from August 31, 2017 to October 25, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 19, 2017
SUBJECT: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from August 31, 2017 to October 25, 2017.
EXECUTIVE SUMMARY:
June Richmond is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head. County Administrative Officer approval for August 8, 2017 to August 30, 2017 has also been approved. Ms. Richmond is now requesting additional leave, from August 31, 2017 to October 25, 2017, which exceeds my level of authority and requires Board approval. The Social Services Director supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from August 31, 2017 to October 25, 2017.
7.5Adopt Resolution Approving the AIDS Drug Assistance Program Site Enrollment Agreement Between the California Department of Public Health and the County of Lake for Fiscal Years 2016-2019 and Authorize the Health Services Director to Sign
Resolution
passed on consent
Motion carried
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Health Services Department is an Enrollment Site for the AIDS Drug Assistance Program (ADAP).
This Agreement requires the Lake County Health Services Department to be compliant with the State of California regulations for ADAP eligibility verification, confidentiality, protected health information (PHI), HIPAA and enrollment accuracy.
If you should have any questions, please contact me at 707/263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving the AIDS Drug Assistance Program Site Enrollment Agreement Between the California Department of Public Health and the County of Lake for Fiscal Years 2016-2019 and Authorize the Health Services Director to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 19, 2017
SUBJECT: Adopt Resolution Approving the AIDS Drug Assistance Program
Site Enrollment Agreement Between the California Department
of Public Health and the County of Lake for Fiscal Years 2016-2019
and Authorize the Health Services Director to Sign
EXECUTIVE SUMMARY:
The Lake County Health Services Department is an Enrollment Site for the AIDS Drug Assistance Program (ADAP).
This Agreement requires the Lake County Health Services Department to be compliant with the State of California regulations for ADAP eligibility verification, confidentiality, protected health information (PHI), HIPAA and enrollment accuracy.
If you should have any questions, please contact me at 707/263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving the AIDS Drug Assistance Program Site Enrollment Agreement Between the California Department of Public Health and the County of Lake for Fiscal Years 2016-2019 and Authorize the Health Services Director to Sign.
7.6(a) Authorize the Health Services Department to Offer Applicant Interview Travel Expense Reimbursement of up to a Maximum of $1,500 and to Increase the Current Relocation Reimbursement from $1,000 to $2,000 for Health Officer, Deputy Health Officer and Environmental Health Director Positions; and (b) Approve request of a waiver of the current County Policy for New Employee Relocation Expense to allow an increased reimbursement from “up to $1,000” to “up to $2,000” for a relocation more than 700 miles for the three positions listed above.
Action Item
passed on consent
approved — Pass
Staff memo
The Health Services Department will be losing two critical exempt management employees in December of this year. Additionally, we are currently in the process of recruiting to fill the new Deputy Health Officer position. The Public Health Officer and the Deputy Health Officer are now in the second round of recruiting to fill these positions.
Recruitment, relocation and retention incentives are valuable tools which help to attract candidates to accept these hard to fill critical department level management positions.
Due to the unique nature of the positions we need to fill, Health Services is requesting Board approval of a limited waiver of the current County Policy to allow the Health Services department to reimburse up to $1500 to applicants for these three positions as an Applicant Interview Travel Expense Reimbursement for attending department level interviews. Current policy limits these reimbursements only to applicants for positions reporting to and interviews held by the Board of Supervisors. Current policy will still define what constitutes an eligible expense.
Staff is also requesting that your Board allow Health Services to waive current policy to offer a higher relocation reimbursement under the New Employee Relocation Expense County Policy of up to $2,000 for relocation of more than 700 miles for the three aforementioned positions.
These requests are intended to improve the County of Lake's ability to successfully recruit well-qualified candidates by offering these incentives. As a self-funded department, we have the ability to cover these one-time costs. If you have any questions, please feel free to contact me directly at 707/263-1090.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Authorize the Health Services Department to Offer Applicant Interview Travel Expense Reimbursement of up to a Maximum of $1,500 and to Increase the Current Relocation Reimbursement from $1,000 to $2,000 for Health Officer, Deputy Health Officer and Environmental Health Director Positions; and (b) Approve request of a waiver of the current County Policy for New Employee Relocation Expense to allow an increased reimbursement from "up to $1,000" to "up to $2,000" for a relocation more than 700 miles for the three positions listed above.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 19, 2017
SUBJECT: (a) Authorize the Health Services Department to Offer Applicant Interview Travel Expense Reimbursement of up to a Maximum of $1,500 and to Increase the Current Relocation Reimbursement from $1,000 to $2,000 for Health Officer, Deputy Health Officer and Environmental Health Director Positions; and (b) Approve request of a waiver of the current County Policy for New Employee Relocation Expense to allow an increased reimbursement from "up to $1,000" to "up to $2,000" for a relocation more than 700 miles for the three positions listed above.
EXECUTIVE SUMMARY:
The Health Services Department will be losing two critical exempt management employees in December of this year. Additionally, we are currently in the process of recruiting to fill the new Deputy Health Officer position. The Public Health Officer and the Deputy Health Officer are now in the second round of recruiting to fill these positions.
Recruitment, relocation and retention incentives are valuable tools which help to attract candidates to accept these hard to fill critical department level management positions.
Due to the unique nature of the positions we need to fill, Health Services is requesting Board approval of a limited waiver of the current County Policy to allow the Health Services department to reimburse up to $1500 to applicants for these three positions as an Applicant Interview Travel Expense Reimbursement for attending department level interviews. Current policy limits these reimbursements only to applicants for positions reporting to and interviews held by the Board of Supervisors. Current policy will still define what constitutes an eligible expense.
Staff is also requesting that your Board allow Health Services to waive current policy to offer a higher relocation reimbursement under the New Employee Relocation Expense County Policy of up to $2,000 for relocation of more than 700 miles for the three aforementioned positions.
These requests are intended to improve the County of Lake's ability to successfully recruit well-qualified candidates by offering these incentives. As a self-funded department, we have the ability to cover these one-time costs. If you have any questions, please feel free to contact me directly at 707/263-1090.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Authorize the Health Services Department to Offer Applicant Interview Travel Expense Reimbursement of up to a Maximum of $1,500 and to Increase the Current Relocation Reimbursement from $1,000 to $2,000 for Health Officer, Deputy Health Officer and Environmental Health Director Positions; and (b) Approve request of a waiver of the current County Policy for New Employee Relocation Expense to allow an increased reimbursement from "up to $1,000" to "up to $2,000" for a relocation more than 700 miles for the three positions listed above.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.6. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Motion carried · 3 motions
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 2-5 — moved by Steele (recovered from the archived minutes by OCR)
Brown: nay Scot: nay Scott: aye Simon: nay Smith: nay Steele: aye Stel: nay
Brown: nay Scot: nay Scott: aye Simon: nay Smith: nay Steele: aye Stel: nay
Clerk’s notes: Marilyn Swan and Tom Swait spoke. County Administrative Officer Carol Huchingson introduced Ali Callow as our new temporary Administrative Assistant.
8.39:16 A.M. - (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
Presentation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: September 19, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and
(b) Update on Valley Fire Debris Insurance Collection Project.
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board.
(b) County Administrative Officer Carol Huchingson introduced the item to the Board. Administrative Analyst Marcy Harrison presented information to the Board regarding the Valley Fire debris insurance collection project.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: September 19, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
On motion of Supervisor Scott, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:30 A.M. - HEARING - Consideration of proposed Notice of Assessment and Recordation of Lien for Nuisance Abatement, in the amount of $4,757.42, on property located at 12542 Oak Street, Clearlake Oaks (APN 035-152-41 - Darryl Wienke)
Action Item
not acted on
Staff memo
I. PROPERTY OUTLINE:
Property Owner: Darryl Wienke
Location: 12542 Oak Street, Clearlake Oaks CA
APN: 035-152-41
Zoning: "R2", Two-Family Residential District
Case #: 16-0224
II. ABATEMENT SUMMARY
On December 12, 2016, a Notice of Nuisance and Order to Abate was prepared and then posted on the property at: 12542 Oak Street, Clearlake CA, within the Clearlake Oaks Subdivision 1 and then mailed certified to the property owner of record due to violations of Lake County Code which included a Substandard dwelling, open and outdoor storage of junk, trash and debris, weeds and inoperable vehicles. Several complaints had been filed by area residents. The Abatement Notice provided Mr. Wienke with 30 days; January 12, 2017 to abate the property in which he failed to comply.
On April 7, 2017 staff from Code Enforcement solicited and obtained bids for abatement of the household garbage, trash, debris and weeds on the property. On June 14th, 2017 a local contractor was awarded the contract and started work soon after. A follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $4,757.42 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $4,500.00. The administrative costs on this case amounted to $257.42.
Sample Motion:
I move that the assessment of $4,757.42 for nuisance abatement on property located at 12542 Oak Street Clearlake Oaks CA, also known as Assessor's Parcel Number 035-152-41, and owned by Darryl Wienke be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,757.42 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for Wienke, Darryl;
Date: September 19, 2017
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY OUTLINE:
Property Owner: Darryl Wienke
Location: 12542 Oak Street, Clearlake Oaks CA
APN: 035-152-41
Zoning: "R2", Two-Family Residential District
Case #: 16-0224
II. ABATEMENT SUMMARY
On December 12, 2016, a Notice of Nuisance and Order to Abate was prepared and then posted on the property at: 12542 Oak Street, Clearlake CA, within the Clearlake Oaks Subdivision 1 and then mailed certified to the property owner of record due to violations of Lake County Code which included a Substandard dwelling, open and outdoor storage of junk, trash and debris, weeds and inoperable vehicles. Several complaints had been filed by area residents. The Abatement Notice provided Mr. Wienke with 30 days; January 12, 2017 to abate the property in which he failed to comply.
On April 7, 2017 staff from Code Enforcement solicited and obtained bids for abatement of the household garbage, trash, debris and weeds on the property. On June 14th, 2017 a local contractor was awarded the contract and started work soon after. A follow up site visit was conducted confirming the contractor had completed the work.
..Recommended Action
III. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $4,757.42 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $4,500.00. The administrative costs on this case amounted to $257.42.
Sample Motion:
I move that the assessment of $4,757.42 for nuisance abatement on property located at 12542 Oak Street Clearlake Oaks CA, also known as Assessor's Parcel Number 035-152-41, and owned by Darryl Wienke be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $4,757.42 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
No action was necessary.
Clerk’s notes: The hearing was dismissed as the lien was paid in full.
8.79:45 A.M. - PUBLIC HEARING - Consideration of a Resolution Amending the Master Fee Schedule for Departmental Services Rendered by the County
Public Hearing
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to correct some grammatical errors and updates to some department's fees. The Agricultural and Weights and Measures Department is updating two fees in the agricultural registration fee section to help bridge the gap between fees and actual costs. Animal Control is adjusting spay and neuter surgeries and cremation services fees to cover actual costs.
Staff is recommending this annual update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services in FY 17/18. All fees set forth in this Master Fee Schedule adjustment shall become effective 9/19/2017.
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): There will be a modest increase in revenue that will offset the cost of doing business for County department.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: September 19, 2017
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to correct some grammatical errors and updates to some department's fees. The Agricultural and Weights and Measures Department is updating two fees in the agricultural registration fee section to help bridge the gap between fees and actual costs. Animal Control is adjusting spay and neuter surgeries and cremation services fees to cover actual costs.
Staff is recommending this annual update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services in FY 17/18. All fees set forth in this Master Fee Schedule adjustment shall become effective 9/19/2017.
FISCAL IMPACT (Narrative): Unknown
STAFFING IMPACT (if applicable): There will be a modest increase in revenue that will offset the cost of doing business for County department.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Deputy County Administrative Officer Stephen Carter presented the item.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.810:00 A.M. - PUBLIC HEARING - (Continued from August 22, 2017, August 1, 2017 and June 27, 2017) Consideration of Proposed Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Collective Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
Public Hearing
Advanced
Carried 4-1 — moved by Steele
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-1 — moved by Steele
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-1 — moved by Steele
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
RE: PUBLIC HEARING - (Continued from August 22, 2017, August 1, 2017 and June 27, 2017) Consideration of Proposed Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Collective Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
ATTACHMENTS: 1. Proposed Ordinance
2. Public Comments
During the March 21, 2017 Board of Supervisors meeting, the Board directed staff to create a self-certification process for residents currently cultivating medical cannabis in conformance the Article 72. Additionally, the Board recommended the addition of the Rural Lands base zoning designation, which would enable additional parcels to be certified in conformance with the article. Article 72 currently allows for no more than forty-eight (48) mature cannabis plants on "A" Agriculture zoned parcels over twenty (20) acres in size, with established setbacks and other requirements.
On March 21, 2017, the Board of Supervisors provided staff with direction on amendments to Article 72 Cannabis Cultivation. On May 11, 2017, the Planning Commission adopted a Resolution of Intent to Amend Article 72 of the Chapter 21 of the Lake County Code, regarding cannabis cultivation. They passed a recommendation of approval of those amendments during their May 25, 2017 meeting.
The proposed amendments include the following:
* Amend certain definitions to reflect the voter-approved commercial cannabis tax
* Allow medical collective cultivation in the "RL" Rural Lands zoning district
* Create a Certification of Compliance process for Article 72 compliant cannabis cultivation
I. ENVIRONMENTAL ANALYSIS
The Rural Lands zoning designation allows for agricultural activity to be a primary or secondary use of a parcel. Staff asserted it is reasonable for the County to assume that the addition of the "RL" base zoning designation for collective cultivation will not have a significant effect on the environment. At the May 25, 2017 meeting, the Planning Commission found that the proposed text amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to �15061(b)(3).
..Recommended Action
II. RECOMMENDATION
Staff recommends the Board of Supervisors take the following actions:
Approve the proposed Zoning Ordinance text amendments for the following reasons:
1. The proposed amendments are consistent with the Lake County General Plan and Zoning Ordinance.
2. This proposal is necessary to protect the health, safety and welfare of the County.
3. The project will not result in any significant adverse environmental impacts, and the project is exempt from CEQA.
Sample Motions:
Zoning Ordinance Text Amendment Approval
1. I move that the reading of the ordinance be waived, to be read in title only.
2. I move that the ordinance amendments be advanced to the next meeting for its second reading.
Original memo text
..Title
..Body
TO: Board of Supervisors
FROM: Robert Massarelli, AICP
Prepared by: Mireya G. Turner, Associate Planner
DATE: September 19, 2017
RE: PUBLIC HEARING - (Continued from August 22, 2017, August 1, 2017 and June 27, 2017) Consideration of Proposed Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Collective Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
ATTACHMENTS: 1. Proposed Ordinance
2. Public Comments
During the March 21, 2017 Board of Supervisors meeting, the Board directed staff to create a self-certification process for residents currently cultivating medical cannabis in conformance the Article 72. Additionally, the Board recommended the addition of the Rural Lands base zoning designation, which would enable additional parcels to be certified in conformance with the article. Article 72 currently allows for no more than forty-eight (48) mature cannabis plants on "A" Agriculture zoned parcels over twenty (20) acres in size, with established setbacks and other requirements.
On March 21, 2017, the Board of Supervisors provided staff with direction on amendments to Article 72 Cannabis Cultivation. On May 11, 2017, the Planning Commission adopted a Resolution of Intent to Amend Article 72 of the Chapter 21 of the Lake County Code, regarding cannabis cultivation. They passed a recommendation of approval of those amendments during their May 25, 2017 meeting.
The proposed amendments include the following:
* Amend certain definitions to reflect the voter-approved commercial cannabis tax
* Allow medical collective cultivation in the "RL" Rural Lands zoning district
* Create a Certification of Compliance process for Article 72 compliant cannabis cultivation
I. ENVIRONMENTAL ANALYSIS
The Rural Lands zoning designation allows for agricultural activity to be a primary or secondary use of a parcel. Staff asserted it is reasonable for the County to assume that the addition of the "RL" base zoning designation for collective cultivation will not have a significant effect on the environment. At the May 25, 2017 meeting, the Planning Commission found that the proposed text amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to �15061(b)(3).
..Recommended Action
II. RECOMMENDATION
Staff recommends the Board of Supervisors take the following actions:
Approve the proposed Zoning Ordinance text amendments for the following reasons:
1. The proposed amendments are consistent with the Lake County General Plan and Zoning Ordinance.
2. This proposal is necessary to protect the health, safety and welfare of the County.
3. The project will not result in any significant adverse environmental impacts, and the project is exempt from CEQA.
Sample Motions:
Zoning Ordinance Text Amendment Approval
1. I move that the reading of the ordinance be waived, to be read in title only.
2. I move that the ordinance amendments be advanced to the next meeting for its second reading.
On motion of Supervisor Steele, and by vote of the Board, accepted changes to the ordinance as proposed. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nays: Supervisor Brown
On motion of Supervisor Steele, and by vote of the Board, waived the reading of the ordinance, to be read in title only (Clerk did so). The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nays: Supervisor Brown
On motion of Supervisor Steele, and by vote of the Board, advanced the ordinance one week, to September 26, 2017. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nays: Supervisor Brown
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board. Associate Planner Mireya Turner was also present and spoke.
Chair Smith opened the public hearing and the following people spoke: Ron Green, Michael Green, Erin Carlstrom, Glenn Goodman, Mike Mitzel, Ron Love, Charlene Wignal, Chris Jennings, Henry Blum, Lance Williams, Mary Draper and Joey Gustafson. No one else wished to speak and the public hearing was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
Motion carried
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Clerk’s notes: Each Supervisor reported on their weekly calendar.
County Administrative Officer Carol Huchingson gave a report on the Lake County Courthouse construction project meeting held by the Administrative Office of the Courts (AOC).
9.2Discussion and Board Direction Regarding Congressman Jared Huffman's Potter Valley Ad Hoc Committee
Action Item
Staff memo
EXECUTIVE SUMMARY:
I request the Board take up the following item for discussion and consideration.
As the Board is aware the Federal Energy Regulatory Commission is required to take up the relicensing of the Potter Valley Project which includes Lake Pillsbury in Lake County District 3. In addition to this action is a separate Ad Hoc Committee that is running on a separate track and time frame.
This second series of meetings are for gathering information by Congressman Huffman from stakeholder representatives from all power and water users of the Potter Valley Project. The recently revealed purpose of Congressman's Ad Hoc Committee regards the potential for partial or full dam removal in the system. This of course, could include the removal of the dam at Lake Pillsbury. Congressman Huffman does not represent Lake County at the Federal Level and apparently is responding to members of his District.
This item now will also be discussed by the Eel/Russian River Commission of which I am also a member. As a result, we will have a chance to comment at Congressman Huffman's Committee, The Eel/Russian River Commission and during the FERC Relicensing Process. I recommend we also send advanced comments directly to Lake County Congressmen John Garamendi whose District includes Lake Pillsbury and Mike Thompson who also represents Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, Supervisor, District 3
DATE: September 19, 2017
SUBJECT: Discussion and Board Direction Regarding Congressman Jared Huffman's Potter Valley Ad Hoc Committee
EXECUTIVE SUMMARY:
I request the Board take up the following item for discussion and consideration.
As the Board is aware the Federal Energy Regulatory Commission is required to take up the relicensing of the Potter Valley Project which includes Lake Pillsbury in Lake County District 3. In addition to this action is a separate Ad Hoc Committee that is running on a separate track and time frame.
This second series of meetings are for gathering information by Congressman Huffman from stakeholder representatives from all power and water users of the Potter Valley Project. The recently revealed purpose of Congressman's Ad Hoc Committee regards the potential for partial or full dam removal in the system. This of course, could include the removal of the dam at Lake Pillsbury. Congressman Huffman does not represent Lake County at the Federal Level and apparently is responding to members of his District.
This item now will also be discussed by the Eel/Russian River Commission of which I am also a member. As a result, we will have a chance to comment at Congressman Huffman's Committee, The Eel/Russian River Commission and during the FERC Relicensing Process. I recommend we also send advanced comments directly to Lake County Congressmen John Garamendi whose District includes Lake Pillsbury and Mike Thompson who also represents Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion only.
There was Board consensus to bring this item back with a letter of opposition regarding removal of the Lake Pillsbury Dam.
Clerk’s notes: Supervisor Steele presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Response to the 2016-17 Grand Jury Final Report
Report
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. From these proceedings, a final report is created on an annual basis.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
The attached response to the 2016-17 Grand Jury Final Report has been drafted for your consideration. This draft culls information from Department Heads, and is responsive both to the requested form of the Grand Jury and the Penal Code.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve response to the 2016-17 Grand Jury Final Report, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 19, 2017
SUBJECT: Consideration of Response to the 2016-17 Grand Jury Final Report
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. From these proceedings, a final report is created on an annual basis.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
The attached response to the 2016-17 Grand Jury Final Report has been drafted for your consideration. This draft culls information from Department Heads, and is responsive both to the requested form of the Grand Jury and the Penal Code.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve response to the 2016-17 Grand Jury Final Report, and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Response to the 2016-17 Grand Jury Final Report. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of (a) Update on Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services; (b) Update on Lake Red Net radio frequency and possible direction to staff; and (c) Rescission of First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services
Agreement
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
ervices
EXECUTIVE SUMMARY:
As your Board recalls, on June 20, 2017, you approved Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services. This amendment was prepared in response to the County receiving a letter from the Lake County Fire Chiefs' Association, signed by Lakeport Fire Chief Douglas P. Hutchison, advising of the Chiefs' desire to secure another provider for dispatch services and plan to transition over the next 12-18 months. Said amendment was intended to support the Fire Districts' plans to terminate the existing agreement for dispatch services with the Sheriff which, prior to the amendment, provided only for termination with cause.
After your Board approved, said Amendment was forwarded to each of the Districts for approval and signature but none has taken action to execute it. Since that time, the Sheriff was approached by a representative from CalFire with a request to sign a Frequency Usage Agreement that would allow CalFire to utilize Lake Red Net to deliver dispatching services to the Fire Districts. For many years, the Sheriff's Office has used this frequency to provide dispatching services for the Fire Districts. This frequency is licensed to the County of Lake. Radio frequencies are a finite commodity, and obtaining licensure from the FCC is not a simple process. The Sheriff declined to sign this agreement for a variety of reasons and recommends that the Board direct staff to ensure that this frequency and associated licensing is retained by the County for County use.
It is the Sheriff's intent to use Lake Red Net as an alternate, tactical radio frequency for use during emergency situations by first responders and disaster service workers. This secondary frequency will be useful in ensuring that our law enforcement responders, and disaster services workers, have a frequency that is available to them, and proven to work throughout Lake County. On nearly a daily basis, Sheriff's Office personnel respond to situations that require the closure of our primary frequency so that emergency operations can occur without interference from non-emergency radio transmissions. Having the ability to transfer our communications to a "tactical channel" will allow us to continue to provide routine services, while safely allowing the exchange of information for those who need it.
The Sheriff and the County Administrative Officer are requesting an opportunity to update your Board regarding Amendment No.1 to the Contract Agreement and on Lake Red Net, with possible direction to staff. We are also recommending your Board rescind the First Amendment to Agreement between the County of Lake and the Fire Protection District for Dispatch Services, which was never executed by the Fire Protection Districts.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Rescind First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
Brian Martin, Sheriff/Coroner
DATE: September 19, 2017
SUBJECT: (a) Update on Amendment No.1 to the Contract Agreement between the County of
Lake and the Fire Protection Districts for Dispatch Services
(b) Update on Lake Red Net radio frequency and possible direction to staff
(c) Consideration of Rescission of First Amendment to Agreement Between the
County of Lake and the Fire Protection Districts for Dispatch Services
EXECUTIVE SUMMARY:
As your Board recalls, on June 20, 2017, you approved Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services. This amendment was prepared in response to the County receiving a letter from the Lake County Fire Chiefs' Association, signed by Lakeport Fire Chief Douglas P. Hutchison, advising of the Chiefs' desire to secure another provider for dispatch services and plan to transition over the next 12-18 months. Said amendment was intended to support the Fire Districts' plans to terminate the existing agreement for dispatch services with the Sheriff which, prior to the amendment, provided only for termination with cause.
After your Board approved, said Amendment was forwarded to each of the Districts for approval and signature but none has taken action to execute it. Since that time, the Sheriff was approached by a representative from CalFire with a request to sign a Frequency Usage Agreement that would allow CalFire to utilize Lake Red Net to deliver dispatching services to the Fire Districts. For many years, the Sheriff's Office has used this frequency to provide dispatching services for the Fire Districts. This frequency is licensed to the County of Lake. Radio frequencies are a finite commodity, and obtaining licensure from the FCC is not a simple process. The Sheriff declined to sign this agreement for a variety of reasons and recommends that the Board direct staff to ensure that this frequency and associated licensing is retained by the County for County use.
It is the Sheriff's intent to use Lake Red Net as an alternate, tactical radio frequency for use during emergency situations by first responders and disaster service workers. This secondary frequency will be useful in ensuring that our law enforcement responders, and disaster services workers, have a frequency that is available to them, and proven to work throughout Lake County. On nearly a daily basis, Sheriff's Office personnel respond to situations that require the closure of our primary frequency so that emergency operations can occur without interference from non-emergency radio transmissions. Having the ability to transfer our communications to a "tactical channel" will allow us to continue to provide routine services, while safely allowing the exchange of information for those who need it.
The Sheriff and the County Administrative Officer are requesting an opportunity to update your Board regarding Amendment No.1 to the Contract Agreement and on Lake Red Net, with possible direction to staff. We are also recommending your Board rescind the First Amendment to Agreement between the County of Lake and the Fire Protection District for Dispatch Services, which was never executed by the Fire Protection Districts.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Rescind First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services
(a) Discussion only, no action taken.
(b) There was Board consensus acknowledging Rednet as a valuable asset to the County of Lake. Direction was given to staff to engage in further discussions with other stakeholders.
(c) On motion of Supervisor Brown, and by vote of the Board, rescinded the First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services. The motion carried by the following vote:
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board. Lakeport Fire Chief Doug Huchison was present and spoke. Cal Fire Battalion Chief Mike Wink was also present.
(b) Sheriff Brian Martin presented the item to the Board. Lakeport Fire Chief Doug Huchison spoke. Lake County Fire Protection District Chief Willie Sepata was present and spoke.
(c) Sheriff Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5(Sitting as the Lake County Watershed Protection District) Consideration of an Agreement between Lake County Watershed Protection District and Stetson Engineers, Inc. for a Water Availability Analysis for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and authorize the Chair to sign.
Action Item
approved — Pass
Staff memo
FISCAL IMPACT: ___ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $48,602.11
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the approval of Agreement between Lake County Watershed Protection District and Stetson Engineers, Inc. for a Water Availability Analysis for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Watershed Protection District Board of Directors
FROM: Philip B. Moy, Water Resources Department Director
DATE: 19 September, 2017
SUBJECT: Consideration of an Agreement between Lake County Watershed Protection District and Stetson Engineers, Inc. for a Water Availability Analysis for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and authorize the Chair to sign.
EXECUTIVE SUMMARY: As part of the Middle Creek Ecosystem Restoration Project we need to determine how the project will need to operate to avoid adversely affecting Yolo County's water rights to Clear Lake water. The proposed contract is an amendment to an earlier contract that expired prior to completion of the work. The Lake County Water Resources Department missed the opportunity to extend the prior contract before it expired. The proposed contract will fully expend already allocated funds for the contract through a completion date of 31 December 2019.
FISCAL IMPACT: ___ None _X_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $48,602.11
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Staff recommends the approval of Agreement between Lake County Watershed Protection District and Stetson Engineers, Inc. for a Water Availability Analysis for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Agreement between Lake County Watershed Protection District and Stetson Engineers, Inc. for a Water Availability Analysis for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Water Resources Director Phil Moy presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Public Employee Evaluations
Title: Water Resources Director
Closed Session Item
10.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code sec. 54956.9 (d)(2), (e)(3) – Claim of PG&E
Closed Session Item
10.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – Loberg v. County of Lake, et al.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:49 p.m. having taken no action.