Board Of Supervisors — Tuesday, September 12, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Letter of Support asking the Regional Water Quality Board to Lift the Hidden Valley Lake Community Services District (CSD) Water System Meter Moratorium, and authorize all five Board members to sign
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As you may be aware, the Hidden Valley Lake Community Services District (CSD) received a Compliance Order October 17, 2014, from the State Water Resources Control Board, Division of Drinking Water. This called for moratorium on new water meters in the area served by Hidden Valley Lake CSD, due to severe drought conditions. Governor Brown removed those conditions earlier this year.
I recommend that our Board approve and we each sign the attached Letter of Support, asking Regional Water Quality Board to lift the moratorium, providing many Valley Fire survivors and others an important opportunity to build new homes, a critical step in our ongoing journey of Valley Fire recovery.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Letter of Support asking the Regional Water Quality Board to Lift the Hidden Valley Lake Community Services District (CSD) Water System Meter Moratorium, and authorize all five Board members to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Moke Simon, District 1 Supervisor
DATE: September 12, 2017
SUBJECT: Approve Letter of Support asking the Regional Water Quality Board to Lift the Hidden Valley Lake Community Services District (CSD) Water System Meter Moratorium, and authorize all five Board members to sign
EXECUTIVE SUMMARY:
As you may be aware, the Hidden Valley Lake Community Services District (CSD) received a Compliance Order October 17, 2014, from the State Water Resources Control Board, Division of Drinking Water. This called for moratorium on new water meters in the area served by Hidden Valley Lake CSD, due to severe drought conditions. Governor Brown removed those conditions earlier this year.
I recommend that our Board approve and we each sign the attached Letter of Support, asking Regional Water Quality Board to lift the moratorium, providing many Valley Fire survivors and others an important opportunity to build new homes, a critical step in our ongoing journey of Valley Fire recovery.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Letter of Support asking the Regional Water Quality Board to Lift the Hidden Valley Lake Community Services District (CSD) Water System Meter Moratorium, and authorize all five Board members to sign.
7.2Adopt Resolution Amending Resolution No. 2017-80 Establishing the Western Regional Town Hall Known as “WRTH” for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Government Code section 31010 authorizes the Board of Supervisors to establish by resolution a Municipal Advisory Council for any unincorporated area in the County to advise the Board on matters which relate to that geographic area and which are designated by the Board.
On June 27, 2017, the Board of Supervisors approved a Resolution Establishing the Western Regional Town Hall Known as "WRTH" for the Upper Lake, Nice, Blue Lakes, Lake Pillsbury areas. WRTH is intended to act solely as an advisory body to this Board and to advise the District Supervisor as to matters of interest relating to the above-described geographical areas.
There has been some delay in activating the WRTH because of difficulty in securing council membership from each of the areas named in the original resolution, so it is advisable to allow some further flexibility in the appointment of council members in the designated geographic areas. This amendment has been drafted to adjust the required membership in certain specified areas and allow for the appointment of two members at large.
If your Board is agreeable to this amendment of the composition of the WRTH council, the resolution may be offered for passage.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2017-80 Establishing the Western Regional Town Hall Known as "WRTH" for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Supervisor Jim Steele, District 3
DATE: September 12, 2017
SUBJECT: Adopt Resolution Amending Resolution No. 2017-80 Establishing the Western Regional Town Hall Known as "WRTH" for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas.
EXECUTIVE SUMMARY:
Government Code section 31010 authorizes the Board of Supervisors to establish by resolution a Municipal Advisory Council for any unincorporated area in the County to advise the Board on matters which relate to that geographic area and which are designated by the Board.
On June 27, 2017, the Board of Supervisors approved a Resolution Establishing the Western Regional Town Hall Known as "WRTH" for the Upper Lake, Nice, Blue Lakes, Lake Pillsbury areas. WRTH is intended to act solely as an advisory body to this Board and to advise the District Supervisor as to matters of interest relating to the above-described geographical areas.
There has been some delay in activating the WRTH because of difficulty in securing council membership from each of the areas named in the original resolution, so it is advisable to allow some further flexibility in the appointment of council members in the designated geographic areas. This amendment has been drafted to adjust the required membership in certain specified areas and allow for the appointment of two members at large.
If your Board is agreeable to this amendment of the composition of the WRTH council, the resolution may be offered for passage.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2017-80 Establishing the Western Regional Town Hall Known as "WRTH" for the Upper Lake, Blue Lakes, and Lake Pillsbury Areas.
7.3Approve Minutes of the Board of Supervisors meetings held August 8, 2017 and August 15, 2017.
Minutes
passed on consent
7.4Adopt Resolution of Opposition to AB1250
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, AB 1250 is an active bill in the California State Legislature, which, if passed, would severely threaten the County's ability to contract for essential services.
Your Board will recall that you approved a Letter of Opposition on June 20, 2017. Staff recommends taking further formal action now, given the gravity of this bill.
In spite of round opposition from County governments, and significant efforts on the part of the California State Association of Counties (CSAC) to clarify the potential widespread effects of such a bill upon many of California's most vulnerable, efforts are ongoing to pass AB 1250.
Adoption of this Resolution will cement our ongoing opposition to this bill.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution of Opposition to AB 1250
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 12, 2017
SUBJECT: Adopt the Resolution of Opposition to AB 1250
EXECUTIVE SUMMARY:
As your Board is aware, AB 1250 is an active bill in the California State Legislature, which, if passed, would severely threaten the County's ability to contract for essential services.
Your Board will recall that you approved a Letter of Opposition on June 20, 2017. Staff recommends taking further formal action now, given the gravity of this bill.
In spite of round opposition from County governments, and significant efforts on the part of the California State Association of Counties (CSAC) to clarify the potential widespread effects of such a bill upon many of California's most vulnerable, efforts are ongoing to pass AB 1250.
Adoption of this Resolution will cement our ongoing opposition to this bill.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution of Opposition to AB 1250
7.5Approve Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On July 25, 2107, your Board approved an MOU with the County of Mendocino, for the period July 1, 2017 - August 31, 2017. State law (Code Section 12200 of Business and Professions Code) requires that every county have an Agricultural Commissioner and Sealer. Currently, Mendocino County does not have a Sealer (due to retirement) and they have requested that I act as Interim Sealer until their position is filled. Under this MOU, Mendocino is paying Lake County $1500 per month for the services.
At the time of your original approval, staff advised that if Mendocino County is unable to fill the vacant Sealer position by August 31, 2017, this MOU could be extended until such time as a viable candidate is in place. Mendocino County is now requesting to extend the MOU for an additional two months, from August 31, 2017 through October 31, 2017.
The workload of the Interim Sealer is not negatively impacting my workload for Lake County.
It is anticipated that Mendocino County will also approve this Amendment on September 12, 2017.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steve Hajik, Agricultural Commissioner
DATE: September 12, 2017
SUBJECT: Approve Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
EXECUTIVE SUMMARY:
On July 25, 2107, your Board approved an MOU with the County of Mendocino, for the period July 1, 2017 - August 31, 2017. State law (Code Section 12200 of Business and Professions Code) requires that every county have an Agricultural Commissioner and Sealer. Currently, Mendocino County does not have a Sealer (due to retirement) and they have requested that I act as Interim Sealer until their position is filled. Under this MOU, Mendocino is paying Lake County $1500 per month for the services.
At the time of your original approval, staff advised that if Mendocino County is unable to fill the vacant Sealer position by August 31, 2017, this MOU could be extended until such time as a viable candidate is in place. Mendocino County is now requesting to extend the MOU for an additional two months, from August 31, 2017 through October 31, 2017.
The workload of the Interim Sealer is not negatively impacting my workload for Lake County.
It is anticipated that Mendocino County will also approve this Amendment on September 12, 2017.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
7.6Adopt Resolution Fixing Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2017/18.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Per Government Code �29100 the board shall adopt by resolution the rates of taxes on the secured roll. These rates shall not exceed the 1-percent limited specified in Article XIII A of the Constitution and Sections 93 and 100 of the Revenue and Taxation Code.
For all voter-approved indebtedness, the board shall adopt a rate sufficient to satisfy debt service requirements, including any necessary reserves. Voter-approved indebtedness rates are calculated annually by the Auditor-Controller and are available for review upon request. Those local jurisdictions surrounding Lake County with overlapping areas, such as community colleges, provide rates to the Auditor-Controller for submittal to your Board.
Submitted for your review and approval are the tax rates for the 17/18 property tax year.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Fixing Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2017/18.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller/County Clerk
DATE: September 12, 2017
SUBJECT: Adopt Resolution Fixing Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2017/18.
EXECUTIVE SUMMARY:
Per Government Code �29100 the board shall adopt by resolution the rates of taxes on the secured roll. These rates shall not exceed the 1-percent limited specified in Article XIII A of the Constitution and Sections 93 and 100 of the Revenue and Taxation Code.
For all voter-approved indebtedness, the board shall adopt a rate sufficient to satisfy debt service requirements, including any necessary reserves. Voter-approved indebtedness rates are calculated annually by the Auditor-Controller and are available for review upon request. Those local jurisdictions surrounding Lake County with overlapping areas, such as community colleges, provide rates to the Auditor-Controller for submittal to your Board.
Submitted for your review and approval are the tax rates for the 17/18 property tax year.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Fixing Tax Rates for Local Agencies, General Obligation Bonds and Other Voter Approved Indebtedness for Fiscal Year 2017/18.
7.7Adopt Proclamation Designating the Month of September 2017 as National Alcohol and Drug Addiction Recovery Month, in Lake County, Calif.
Proclamation
passed on consent
7.8(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Implementation of the Evaluation Plan for the Network of Care website for Fiscal Year 2017-18 for a contract maximum of $53,000 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between County of Lake and Resource Development Associates for the Implementation of the Evaluation Phase for the Network of Care Website for Fiscal Year 2017-18 in the amount of $53,300 and authorize the Board Chair to sign the Agreement.
BACKGROUND AND DISCUSSION: As Lake County Behavioral Health has previously contracted with the Contractor to develop the Evaluation Phase for the Network of Care website, the Contractor will now implement the Evaluation Plan for the Network of Care website. Since the Contractor has expertise in this area and already developed the Evaluation Plan, it is in the best interest to use the same Contractor. The Contractor will provide the following services by working with the MHSA Innovation Steering Committee: Data Collection, Data Analysis, Development of Findings, Presentation of Findings, Recommendations Development, and Report Development.
In addition to the Implementation of the Evaluation Phase for the Network of Care Website, Contractor will manage all aspects of scholarship administration for non-staff Innovation Steering Committee members.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Contract Amount: $53,300
Amount Budgeted: $62,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Innovation is $62,000 of which LCBH is requesting approval of the Agreement with Resource Development Associates for Fiscal Year 2017-18 for a contract maximum of $53,300.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Implementation of the Evaluation Plan for the Network of Care website for Fiscal Year 2017-18 for a contract maximum of $53,300 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: September 12, 2017
SUBJECT: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Implementation of the Evaluation Plan for the Network of Care website for Fiscal Year 2017-18 for a contract maximum of $53,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between County of Lake and Resource Development Associates for the Implementation of the Evaluation Phase for the Network of Care Website for Fiscal Year 2017-18 in the amount of $53,300 and authorize the Board Chair to sign the Agreement.
BACKGROUND AND DISCUSSION: As Lake County Behavioral Health has previously contracted with the Contractor to develop the Evaluation Phase for the Network of Care website, the Contractor will now implement the Evaluation Plan for the Network of Care website. Since the Contractor has expertise in this area and already developed the Evaluation Plan, it is in the best interest to use the same Contractor. The Contractor will provide the following services by working with the MHSA Innovation Steering Committee: Data Collection, Data Analysis, Development of Findings, Presentation of Findings, Recommendations Development, and Report Development.
In addition to the Implementation of the Evaluation Phase for the Network of Care Website, Contractor will manage all aspects of scholarship administration for non-staff Innovation Steering Committee members.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Contract Amount: $53,300
Amount Budgeted: $62,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The total amount budgeted for Innovation is $62,000 of which LCBH is requesting approval of the Agreement with Resource Development Associates for Fiscal Year 2017-18 for a contract maximum of $53,300.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for the Implementation of the Evaluation Plan for the Network of Care website for Fiscal Year 2017-18 for a contract maximum of $53,300 and authorize the Board Chair to sign the Agreement.
7.9Adopt Resolution to approve the Standard Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2020-21 and to authorize the Behavioral Health Administrator to sign the Standard Agreement.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval is the Standard Agreement between the County of Lake and the Department of Health Care Services for the Strategic Prevention Framework (SPF) Partnerships For Success (PFS) project. This Standard Agreement outlines and discusses the program specifications including scope of work, assessment and data collection tools, funds provision, general terms and conditions, special terms and conditions, additional provisions including HIPAA Business Associate Addendum, travel reimbursement information, and contractor's release.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Total Contract Amount: $400,000
Year 1 (FY17-18): $100,000
Year 2 (FY18-19): $100,000
Year 3 (FY19-20): $100,000
Year 4 (FY20-21): $100,000
FISCAL IMPACT (Narrative): The contract maximum for this Standard Agreement is $400,000 with $100,000 to be allocated per each Fiscal Year starting with the period of July 1, 2017 through June 30, 2021.
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to approve the Standard Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2020-21 and to authorize the Behavioral Health Administrator to sign the Standard Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: September 12, 2017
SUBJECT: Adopt Resolution to approve the Standard Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2020-21 and to authorize the Behavioral Health Administrator to sign the Standard Agreement.
EXECUTIVE SUMMARY: Attached, for your approval is the Standard Agreement between the County of Lake and the Department of Health Care Services for the Strategic Prevention Framework (SPF) Partnerships For Success (PFS) project. This Standard Agreement outlines and discusses the program specifications including scope of work, assessment and data collection tools, funds provision, general terms and conditions, special terms and conditions, additional provisions including HIPAA Business Associate Addendum, travel reimbursement information, and contractor's release.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Total Contract Amount: $400,000
Year 1 (FY17-18): $100,000
Year 2 (FY18-19): $100,000
Year 3 (FY19-20): $100,000
Year 4 (FY20-21): $100,000
FISCAL IMPACT (Narrative): The contract maximum for this Standard Agreement is $400,000 with $100,000 to be allocated per each Fiscal Year starting with the period of July 1, 2017 through June 30, 2021.
STAFFING IMPACT (if applicable):N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to approve the Standard Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2020-21 and to authorize the Behavioral Health Administrator to sign the Standard Agreement.
7.10Adopt Resolution Setting Rate of Pay for Election Officers for the November 7, 2017 General District Election Pursuant to Section 12310 of the Elections Code.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Registrar of Voters is charged with the duty to appoint persons to serve in various positions in order to conduct the November 7, 2017 General District Election as well as setting the rate of pay for each person working as a result of the General District Election. Pursuant to Section 12310 of the California Elections Code, I am submitting a resolution setting the rate of compensation for members of the precinct board and support staff for the upcoming November 7, 2017 General District Election.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $3,766.00
Amount Budgeted: $3,766.00
Additional Requested: None
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
The Department's FY 2017-2018 Final Budget has been updated to include payment for the members of the precinct board and support staff working at the upcoming November 7, 2017 General District Election. This office will be conducting the election for two (2) Special Districts and those Districts will be required to reimburse the Registrar of Voters office in full for all costs associated with the General District Election.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Setting Rate of Pay for Election Officers for the November 7, 2017 General District Election Pursuant to Section 12310 of the Elections Code.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Diane Fridley, Registrar of Voters
DATE: September 12, 2017
SUBJECT: Adopt Resolution Setting Rate of Pay for Election Officers for the November 7, 2017 General District Election Pursuant to Section 12310 of the Elections Code.
EXECUTIVE SUMMARY:
The Registrar of Voters is charged with the duty to appoint persons to serve in various positions in order to conduct the November 7, 2017 General District Election as well as setting the rate of pay for each person working as a result of the General District Election. Pursuant to Section 12310 of the California Elections Code, I am submitting a resolution setting the rate of compensation for members of the precinct board and support staff for the upcoming November 7, 2017 General District Election.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $3,766.00
Amount Budgeted: $3,766.00
Additional Requested: None
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
The Department's FY 2017-2018 Final Budget has been updated to include payment for the members of the precinct board and support staff working at the upcoming November 7, 2017 General District Election. This office will be conducting the election for two (2) Special Districts and those Districts will be required to reimburse the Registrar of Voters office in full for all costs associated with the General District Election.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Setting Rate of Pay for Election Officers for the November 7, 2017 General District Election Pursuant to Section 12310 of the Elections Code.
7.11Approve Fire Protection Districts and Water Districts Resolutions Requesting Consolidation with Elections Called to be Held on the Same Day as the November 7, 2017 General District Election
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The attached Special District Resolutions are being submitted for your Board's approval pursuant to Section 10400 et seq. of the California Elections Code, whereby districts may request that their district election be consolidated with elections called to be held on the same day as the November 7, 2017 General District Election by other subdivisions, in the same territory, or in territory that is in part the same:
RESOLUTION NO. 7-12-2017 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE ANDERSON SPRINGS COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2017-1 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUTLER-KEYS COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 201718-1 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE KELSEYVILLE FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-0701 -- "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE COUNTY FIRE PROTECTION DISTRICT REQUESTING THE CONSOLIDATION OF THE ELECTION TO BE HELD NOVEMBER 7, 2017"
RESOLUTION NO. 2017-18 - 01 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH LAKE COUNTY FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-07-02 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUCKINGHAM PARK WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-18-02 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE CALLAYOMI COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-20 -- "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CLEARLAKE OAKS COUNTY WATER DISTRICT ELECTION CONSOLIDATION"
RESOLUTION NO. 7 - 17 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COBB AREA COUNTY WATER DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-02 -- "KONOCTI COUNTY WATER DISTRICT] COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 01-2017 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE SCOTTS VALLEY WATER CONSERVATION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2017-02 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE UPPER LAKE COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the consolidation of a special district's election are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board Approve Fire Protection Districts and Water Districts Resolutions Requesting Consolidation with Elections Called to be Held on the Same Day as the November 7, 2017 General District Election.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Diane Fridley, Registrar of Voters
DATE: September 12, 2017
SUBJECT: Approve Fire Protection Districts and Water Districts Resolutions Requesting Consolidation with Elections Called to be Held on the Same Day as the November 7, 2017 General District Election
EXECUTIVE SUMMARY:
The attached Special District Resolutions are being submitted for your Board's approval pursuant to Section 10400 et seq. of the California Elections Code, whereby districts may request that their district election be consolidated with elections called to be held on the same day as the November 7, 2017 General District Election by other subdivisions, in the same territory, or in territory that is in part the same:
RESOLUTION NO. 7-12-2017 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE ANDERSON SPRINGS COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2017-1 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUTLER-KEYS COMMUNITY SERVICES DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 201718-1 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE KELSEYVILLE FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-0701 -- "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LAKE COUNTY FIRE PROTECTION DISTRICT REQUESTING THE CONSOLIDATION OF THE ELECTION TO BE HELD NOVEMBER 7, 2017"
RESOLUTION NO. 2017-18 - 01 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH LAKE COUNTY FIRE PROTECTION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-07-02 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE BUCKINGHAM PARK WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-18-02 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE CALLAYOMI COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-20 -- "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CLEARLAKE OAKS COUNTY WATER DISTRICT ELECTION CONSOLIDATION"
RESOLUTION NO. 7 - 17 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE COBB AREA COUNTY WATER DISTRICT, COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 17-02 -- "KONOCTI COUNTY WATER DISTRICT] COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 01-2017 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE SCOTTS VALLEY WATER CONSERVATION DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
RESOLUTION NO. 2017-02 -- "RESOLUTION OF THE BOARD OF DIRECTORS OF THE UPPER LAKE COUNTY WATER DISTRICT COUNTY OF LAKE, STATE OF CALIFORNIA"
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the consolidation of a special district's election are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board Approve Fire Protection Districts and Water Districts Resolutions Requesting Consolidation with Elections Called to be Held on the Same Day as the November 7, 2017 General District Election.
7.12Adopt Resolution Approving Agreement Between the County of Lake and the County of Plumas for Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM), and Authorizing the Director of Health Services to Sign
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The County of Plumas was elected on July 1, 2014 to assume local Government Agency (LGA) "Host County" duties. They have agreed to continue to serve as the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) "Host County" for FY2017-2018.
This agreement is in place for the purpose of collecting and disbursing funds for the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) activities performed by County of Lake Health Services.
If you should have any questions, please contact Denise Pomeroy at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Approving Agreement Between the County
of Lake and the County of Plumas for Medi-Cal Administrative
Activities (MAA) and Targeted Case Management (TCM), and
Authorizing the Director of Health Services to Sign
EXECUTIVE SUMMARY:
The County of Plumas was elected on July 1, 2014 to assume local Government Agency (LGA) "Host County" duties. They have agreed to continue to serve as the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) "Host County" for FY2017-2018.
This agreement is in place for the purpose of collecting and disbursing funds for the Medi-Cal Administrative Activities (MAA) and Targeted Case Management (TCM) activities performed by County of Lake Health Services.
If you should have any questions, please contact Denise Pomeroy at 263-1090.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.13Adopt Resolution Authorizing the Lake County Health Services Department to Submit an Application for the California Department of Public Health's (CDPH), Oral Health Program (OHP) for Fiscal Years 2017 Through 2022 not to Exceed an Amount of $820,250
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department has received notification from the California Department of Public Health (CDPH), Oral Health Program (OHP) of available funding through the recently passed Proposition 56 in the amount of $164,050 annually for Fiscal Years 2017-2022.
This grant funding has the following four focus areas:
1. To improve oral health by addressing determinants of health and promoting healthy habits and population-based prevention interventions to attain healthier status in healthy communities.
2. Align dental health care delivery system, payment systems, and community programs to support and sustain community-clinical linkages for increasing utilization of dental services.
3. Collaborate with payers, public health programs, health care systems, foundations, professional organizations, and educational institutions to expand infrastructure, capacity and payment systems for supporting prevention and early treatment services.
4. Develop and implement communication strategies to inform and educate the public, dental teams, and decision makers about oral health information, programs, and policies.
Health services will be using the funding for support planning, disease prevention, surveillance, education and linkage to treatment programs.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $164,050 Annually
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): We will be hiring a full time Program Coordinator and a full time Health Services Program Support Specialist I/II
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Authorizing the Lake County Health Services Department to Submit an Application for the California
Department of Public Health's (CDPH), Oral Health Program
(OHP) for Fiscal Years 2017 through 2022 Not to Exceed an
Amount of $820,250
EXECUTIVE SUMMARY:
The Health Services Department has received notification from the California Department of Public Health (CDPH), Oral Health Program (OHP) of available funding through the recently passed Proposition 56 in the amount of $164,050 annually for Fiscal Years 2017-2022.
This grant funding has the following four focus areas:
1. To improve oral health by addressing determinants of health and promoting healthy habits and population-based prevention interventions to attain healthier status in healthy communities.
2. Align dental health care delivery system, payment systems, and community programs to support and sustain community-clinical linkages for increasing utilization of dental services.
3. Collaborate with payers, public health programs, health care systems, foundations, professional organizations, and educational institutions to expand infrastructure, capacity and payment systems for supporting prevention and early treatment services.
4. Develop and implement communication strategies to inform and educate the public, dental teams, and decision makers about oral health information, programs, and policies.
Health services will be using the funding for support planning, disease prevention, surveillance, education and linkage to treatment programs.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $164,050 Annually
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): We will be hiring a full time Program Coordinator and a full time Health Services Program Support Specialist I/II
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.14Adopt Resolution Authorizing Acceptance of Proposition 99 Funding to Support the California Tobacco Control Program in the Amount of $150,000 Per Year Not to Exceed an Amount of $600,000 for Fiscal Years 2017/2018 Through 2020/2021 and Authorize the Health Services Director to Sign Grant Acceptance Paperwork
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department has received notification from the State of California, Tobacco Control Program, that grant funding for Fiscal Years 2017-2021 is available. Proposition 99 Funding will be used in conjunction with the State's recently approved Proposition 56 funding.
The Health Services Department will continue our collaboration with community partners to identify and plan educational activities, focus on changing strategies rather than individual behaviors and continue to promote the statewide toll-free number for the California Smoker's Helpline and the Stop Tobacco Access to Kids Enforcement (STAKE) Act.
Health Services, as the Local Lead Agency, is required under California's Health and Safety Code to provide a Tobacco Education Program. We are requesting Board approval to accept Proposition 99 funding for Fiscal Years 2017-2021 and authorize the Director of Health Services to sign.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Authorizing Acceptance of Proposition 99
Funding to Support the California Tobacco Control Program
in the Amount of $150,000 per Year Not to Exceed an Amount
of $600,000 for Fiscal Years 2017/2018 Through 2020/2021 and
Authorize the Health Services Director to Sign Grant Acceptance
Paperwork
EXECUTIVE SUMMARY:
The Health Services Department has received notification from the State of California, Tobacco Control Program, that grant funding for Fiscal Years 2017-2021 is available. Proposition 99 Funding will be used in conjunction with the State's recently approved Proposition 56 funding.
The Health Services Department will continue our collaboration with community partners to identify and plan educational activities, focus on changing strategies rather than individual behaviors and continue to promote the statewide toll-free number for the California Smoker's Helpline and the Stop Tobacco Access to Kids Enforcement (STAKE) Act.
Health Services, as the Local Lead Agency, is required under California's Health and Safety Code to provide a Tobacco Education Program. We are requesting Board approval to accept Proposition 99 funding for Fiscal Years 2017-2021 and authorize the Director of Health Services to sign.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.15Adopt Resolution Approving the Application and Certification Statement for the State Department of Health Care Services, CMS Branch's California Children's Services (CCS) Administration Plan Renewal Grant in the Amount of $243,469 for FY 2017-2018 and Authorize the Board Chair to Sign Said Certification Statement
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Attached for your review is a Resolution authorizing the Board's Chair to sign the Application Certification Statement required for the FY 2017-2018 renewal of the CMS Fiscal Plan and Budget. The CCS Administrative Program is part of a program that provides medical care for children with serious medical care needs and disabilities whose families meet specific income guidelines per year. It also has funds for diagnosis, treatment, and medications for children who are income eligible, and provides case management to link clients with medical care.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Approving the Application and Certification
Statement for the State Department of Health Care Services, CMS Branch's California Children's Services (CCS) Administration
Plan Renewal Grant in the Amount of $243,469 for FY 2017-2018
and Authorize the Board Chair to Sign Said Certification Statement
EXECUTIVE SUMMARY:
Attached for your review is a Resolution authorizing the Board's Chair to sign the Application Certification Statement required for the FY 2017-2018 renewal of the CMS Fiscal Plan and Budget. The CCS Administrative Program is part of a program that provides medical care for children with serious medical care needs and disabilities whose families meet specific income guidelines per year. It also has funds for diagnosis, treatment, and medications for children who are income eligible, and provides case management to link clients with medical care.
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.16Adopt Resolution Approving the Application and Certification Statement for the State Department of Health Services, CMS Branch's Child Health and Disability Prevention Program (CHDP) and Health Care Program for Children in Foster Care (HCPCFP) Renewal Grant for FY 2017/2018 and Authorize the Board Chair to Sign Said Certification Statement
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations. It carries out community activities which include planning, evaluation and monitoring, case management to link clients with medical care, providing health education materials, quality assurance and client support services such as assistance with transportation and medical, dental, and mental health appointment scheduling. The CHDP Program is also responsible for oversight of the Health Care Program for Children in Foster Care (HCPCFC).
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Approving the Application and Certification
Statement for the State Department of Health Services, CMS
Branch's Child Health and Disability Prevention Program (CHDP)
and Health Care Program for Children in Foster Care (HCPCFP)
Renewal Grant for FY 2017/2018 and Authorize the Board Chair
to Sign Said Certification Statement
EXECUTIVE SUMMARY:
The CHDP program assists children who are seen by a local network of medical providers with well child care and immunizations. It carries out community activities which include planning, evaluation and monitoring, case management to link clients with medical care, providing health education materials, quality assurance and client support services such as assistance with transportation and medical, dental, and mental health appointment scheduling. The CHDP Program is also responsible for oversight of the Health Care Program for Children in Foster Care (HCPCFC).
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.17Adopt Resolution Approving a Request from the Lake County Health Services Department to Accept New Proposition 56 Funding to Support the California Tobacco Control Program in the Amount of $150,000 per Year for Fiscal Years 2017/2018 through 2020/2021 Not to Exceed a Total of $600,000 and Authorize the Health Services Director to Sign
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department has received notification from the State of California, Tobacco Control Program, that due to the passing of Proposition 56, California Healthcare Research and Prevention Tobacco Tax Act of 2016, additional grant funding for Fiscal Years 2017-2021 is available.
During the course of this grant, the Health Services Department will continue working alongside our community and school partners to provide tobacco education services and deliverables in accordance with Public Health's Comprehensive Tobacco Control Plan.
Health Services, as the Local Lead Agency, is required under California's Health and Safety Code to provide a Tobacco Education Program. We are requesting Board approval to submit a grant application for Fiscal Years 2017-2021 and authorize the Director of Health Services to sign.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted _ _Non-Budgeted
Amount Budgeted: $150,000 per year
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): One additional Health Services Program Specialist I/II full time FTE will be added.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a Request from the Lake County Health Services Department to Accept New Proposition 56 Funding to Support the California Tobacco Control Program in the Amount of $150,000 per Year for Fiscal Years 2017/2018 through 2020/2021 Not to Exceed a Total of $600,000; and Authorize the Health Services Director to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Approving a Request from the Lake County Health Services Department to Accept New Proposition 56 Funding to Support the California Tobacco Control Program in the Amount of $150,000 per Year for Fiscal Years 2017/2018 through 2020/2021 Not to Exceed a Total of $600,000; and Authorize the Health Services Director to Sign.
EXECUTIVE SUMMARY:
The Health Services Department has received notification from the State of California, Tobacco Control Program, that due to the passing of Proposition 56, California Healthcare Research and Prevention Tobacco Tax Act of 2016, additional grant funding for Fiscal Years 2017-2021 is available.
During the course of this grant, the Health Services Department will continue working alongside our community and school partners to provide tobacco education services and deliverables in accordance with Public Health's Comprehensive Tobacco Control Plan.
Health Services, as the Local Lead Agency, is required under California's Health and Safety Code to provide a Tobacco Education Program. We are requesting Board approval to submit a grant application for Fiscal Years 2017-2021 and authorize the Director of Health Services to sign.
If you should have any questions, please contact me at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted _ _Non-Budgeted
Estimated Cost:
Amount Budgeted: $150,000 per year
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): One additional Health Services Program Specialist I/II full time FTE will be added.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Approving a Request from the Lake County Health Services Department to Accept New Proposition 56 Funding to Support the California Tobacco Control Program in the Amount of $150,000 per Year for Fiscal Years 2017/2018 through 2020/2021 Not to Exceed a Total of $600,000; and Authorize the Health Services Director to Sign
7.18Adopt Resolution Authorizing Acceptance of Grant Funding in the Amount of $207,336 from the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2017/2018 through 2019/2020, and Authorize the Director of Health Services to Sign Grant Acceptance Paperwork
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Health Services Department, Public Health Division has received approval of their application for funding in the Childhood Lead Poisoning Prevention Branch Grant Program in the amount of $207,336 for Fiscal Years 2017-2018 through 2019/2020. This is an approved budgeted program for recurring grant funds.
This grant will be used to work on six goals and fourteen objectives outlined in the Tier 1 scope of work during the next three year grant cycle. The program will continue to provide increased awareness to providers and child caregivers of lead hazards for children at risk of lead exposure, support county-wide surveillance efforts, refine and enhance presentations to increase awareness. Health Services will ensure that all required reports and documentation of activities within the Lake County program are provided to the State and will continue collaboration with Environmental Health and other local agencies.
The County of Lake has had no State lead level cases in the last three years. As of July 1, 2017 the new state definition for lead poisoning will be defined as any child (under age 21) who is found with:
* A single blood lead level (BLL) > 14.5 mcg/dL (venous) or
* Persistent BLLs >9.5dL, taken at least 30 days apart and with the second teste being venous.
The Public Health Childhood Lead Poisoning Prevention Program is working with the State program to obtain some educational materials for the fire victims on the topic of "Lead in Soils".
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $207,336
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing Acceptance of Grant Funding in the Amount of $207,336 from the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2017/2018 through 2019/2020, and Authorize the Director of Health Services to Sign Grant Acceptance Paperwork
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Authorizing Acceptance of Grant Funding in the Amount of $207,336 from the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2017/2018 through 2019/2020, and Authorize the Director of Health Services to Sign Grant Acceptance Paperwork
EXECUTIVE SUMMARY:
The Lake County Health Services Department, Public Health Division has received approval of their application for funding in the Childhood Lead Poisoning Prevention Branch Grant Program in the amount of $207,336 for Fiscal Years 2017-2018 through 2019/2020. This is an approved budgeted program for recurring grant funds.
This grant will be used to work on six goals and fourteen objectives outlined in the Tier 1 scope of work during the next three year grant cycle. The program will continue to provide increased awareness to providers and child caregivers of lead hazards for children at risk of lead exposure, support county-wide surveillance efforts, refine and enhance presentations to increase awareness. Health Services will ensure that all required reports and documentation of activities within the Lake County program are provided to the State and will continue collaboration with Environmental Health and other local agencies.
The County of Lake has had no State lead level cases in the last three years. As of July 1, 2017 the new state definition for lead poisoning will be defined as any child (under age 21) who is found with:
* A single blood lead level (BLL) > 14.5 mcg/dL (venous) or
* Persistent BLLs >9.5dL, taken at least 30 days apart and with the second teste being venous.
The Public Health Childhood Lead Poisoning Prevention Program is working with the State program to obtain some educational materials for the fire victims on the topic of "Lead in Soils".
Should you have any questions, or require additional information, please contact me at 263-1090.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $207,336
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing Acceptance of Grant Funding in the Amount of $207,336 from the California Department of Public Health, Childhood Lead Poisoning Prevention Branch (CLPPP) Grant Program for Fiscal Years 2017/2018 through 2019/2020, and Authorize the Director of Health Services to Sign Grant Acceptance Paperwork
7.19Approve Long Distance Travel September 20, 2017 through September 23, 2017 to Washington, DC for Kimberly Baldwin, Program Coordinator, Public Health Division
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Kimberly Baldwin, Program Coordinator in the Public Health Emergency Preparedness Program has been selected by the National Association of County and City Health Officials (NACCHO) to participate in the Bob Cohen Medical Reserve Corps (MRC) Mentorship program.
The purpose of this mentorship program is to support MRC Unit Leaders seeking guidance through a collaborative and supportive environment by building mentorship relationships with experienced Unit Leaders, assisting them with resources and overcoming potential challenges.
Travel including airfare, meals, hotel and airport parking are covered by the National Association of County and City Health Officials (NACCHO). Any additional costs will be covered by Emergency Preparedness Grant funds.
As Health Services Director, I fully support Ms. Baldwin's attendance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel September 20, 2017 through September 23, 2017 to Washington, DC for Kimberly Baldwin, Program Coordinator, Public Health Division
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: September 12, 2017
SUBJECT: Approve Long Distance Travel September 20, 2017 through September 23, 2017 to Washington, DC for Kimberly Baldwin, Program Coordinator, Public Health Division
EXECUTIVE SUMMARY:
Kimberly Baldwin, Program Coordinator in the Public Health Emergency Preparedness Program has been selected by the National Association of County and City Health Officials (NACCHO) to participate in the Bob Cohen Medical Reserve Corps (MRC) Mentorship program.
The purpose of this mentorship program is to support MRC Unit Leaders seeking guidance through a collaborative and supportive environment by building mentorship relationships with experienced Unit Leaders, assisting them with resources and overcoming potential challenges.
Travel including airfare, meals, hotel and airport parking are covered by the National Association of County and City Health Officials (NACCHO). Any additional costs will be covered by Emergency Preparedness Grant funds.
As Health Services Director, I fully support Ms. Baldwin's attendance.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel September 20, 2017 through September 23, 2017 to Washington, DC for Kimberly Baldwin, Program Coordinator, Public Health Division
7.20Adopt Resolution Temporarily Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs on Various Roads in Kelseyville September 29th and 30th, 2017 for Kelseyville Pear Festival
Resolution
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Temporarily Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs on Various Roads in Kelseyville September 29th and 30th, 2017 for Kelseyville Pear Festival.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Temporarily Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs on Various Roads in Kelseyville September 29th and 30th, 2017 for Kelseyville Pear Festival
EXECUTIVE SUMMARY: The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 30, 2017
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and new temporary no parking areas.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gard Street to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) and Bell Hill Road (from Hwy 29 to Main Street). It is recommended that the Board adopt the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Temporarily Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs on Various Roads in Kelseyville September 29th and 30th, 2017 for Kelseyville Pear Festival.
7.21Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Foard Road at Anderson Creek Bridge Replacement Project; Bid No. 16-03
Resolution
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Foard Road at Anderson Creek Bridge Replacement Project, Bid No. 16-03.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Foard Road at Anderson Creek Bridge Replacement Project; Bid No. 16-03
EXECUTIVE SUMMARY: On July 12, 2016, the Board approved an Agreement with Bridgeway Civil Constructors, Inc. for Foard Road at Anderson Creek Bridge Replacement Project. The work under this Agreement was satisfactorily completed on April 28, 2017.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Foard Road at Anderson Creek Bridge Replacement Project, Bid No. 16-03.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Foard Road at Anderson Creek Bridge Replacement Project, Bid No. 16-03.
7.22Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Dry Creek Road at Dry Creek Bridge Replacement Project; Bid No. 16-04
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: On July 12, 2016, the Board approved an Agreement with Bridgeway Civil Constructors, Inc. for Dry Creek Road at Dry Creek Bridge Replacement Project. The work under this Agreement was satisfactorily completed on April 28, 2017.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Dry Creek Road at Dry Creek Bridge Replacement Project, Bid No. 16-04.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Dry Creek Road at Dry Creek Bridge Replacement Project, Bid No. 16-04.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 12, 2017
SUBJECT: Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Dry Creek Road at Dry Creek Bridge Replacement Project; Bid No. 16-04
EXECUTIVE SUMMARY: On July 12, 2016, the Board approved an Agreement with Bridgeway Civil Constructors, Inc. for Dry Creek Road at Dry Creek Bridge Replacement Project. The work under this Agreement was satisfactorily completed on April 28, 2017.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Dry Creek Road at Dry Creek Bridge Replacement Project, Bid No. 16-04.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Dry Creek Road at Dry Creek Bridge Replacement Project, Bid No. 16-04.
7.23Approve Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076 and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, California in the amount not to exceed $368,594.56, and Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On June 28, 2016, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076) and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, CA.
Additional effort was needed in order to meet the construction schedule, facilitate contractor's activities, and address project-related issues. Consequently, construction of both bridges has been successfully accomplished and all project-related issues have been resolved.
This amendment will provide for the additional effort required for Task 2, "Construction Field Inspection and Management" and Task 6, "Post Construction Services". This amendment also captures efficiencies in completing other tasks thru re-allocation of the remaining task budgets. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased as indicated below:
Summary by Bridge Amendment One Fee Not to Exceed
Anderson Creek Bridge at Foard Road $3,390.68 $185,344.73
Dry Creek Bridge and Dry Creek Road $23,694.16 $183,249.83
Totals $27,084.84 $368,594.56
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076) and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $368,594.56 (an increase of $27,084.84) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076 and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, California in the amount not to exceed $368,594.56, and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: September 12, 2017
SUBJECT: Approve Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076 and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, California in the amount not to exceed $368,594.56, and Authorize the Chair to Sign.
EXECUTIVE SUMMARY: On June 28, 2016, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076) and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, CA.
Additional effort was needed in order to meet the construction schedule, facilitate contractor's activities, and address project-related issues. Consequently, construction of both bridges has been successfully accomplished and all project-related issues have been resolved.
This amendment will provide for the additional effort required for Task 2, "Construction Field Inspection and Management" and Task 6, "Post Construction Services". This amendment also captures efficiencies in completing other tasks thru re-allocation of the remaining task budgets. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased as indicated below:
Summary by Bridge Amendment One Fee Not to Exceed
Anderson Creek Bridge at Foard Road $3,390.68 $185,344.73
Dry Creek Bridge and Dry Creek Road $23,694.16 $183,249.83
Totals $27,084.84 $368,594.56
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076) and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $368,594.56 (an increase of $27,084.84) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $27,084.84
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Construction Management Services for Replacement of Anderson Creek Bridge at Foard Road (14C-0076 and Dry Creek Bridge at Dry Creek Road (14C-0070) in Lake County, California in the amount not to exceed $368,594.56, and Authorize the Chair to Sign.
7.24(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2017/18 in the amount of $100,000 and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Office requests your Board's approval of the attached contract with A&P Helicopters for helicopter services for Fiscal Year 2018/19.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
The contract is attached for your approval.
FISCAL IMPACT: __ None x_Budgeted __Non-Budgeted
Amount Budgeted: 110,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2018/19 in the amount of $100,000 and authorize the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 27, 2018
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2018/19 in the amount of $100,000 and authorize the Chairman to sign.
EXECUTIVE SUMMARY: The Lake County Sheriff's Office requests your Board's approval of the attached contract with A&P Helicopters for helicopter services for Fiscal Year 2018/19.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
The contract is attached for your approval.
FISCAL IMPACT: __ None x_Budgeted __Non-Budgeted
Estimated Cost: 100,000
Amount Budgeted: 110,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and A&P Helicopters for Fiscal Year 2018/19 in the amount of $100,000 and authorize the Chairman to sign.
7.25Approve Agreement between the Sheriff’s Department and the Public Works Department for use of inmate workers
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department and the Department of Public Works have worked together for many years coordinating the use of our inmate workforce to assist the County with crews that can perform manual and unskilled labor such as litter pick up, weed removal, brush clearing, plant re-establishment, crack sealing and other duties as deemed appropriate by both departments. The Department of Public Works picks up and returns inmate crews each day at the jail facility. Due to jail classification rules, the inmate workforce availability has fluctuated during the past few years and so a revised agreement has been prepared in order to better assist the departments with costs.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is currently $45,000 anticipated in the Sheriff/Jail budget 2301, revenue code 6680 as payment from the Department of Public Works for the costs associated with the use of inmate labor.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Sheriff's Department and the Public Works Department for use of inmate workers.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 12, 2017
SUBJECT: Approve Agreement between the Sheriff's Department and the Public Works Department for use of inmate workers
EXECUTIVE SUMMARY: The Sheriff's Department and the Department of Public Works have worked together for many years coordinating the use of our inmate workforce to assist the County with crews that can perform manual and unskilled labor such as litter pick up, weed removal, brush clearing, plant re-establishment, crack sealing and other duties as deemed appropriate by both departments. The Department of Public Works picks up and returns inmate crews each day at the jail facility. Due to jail classification rules, the inmate workforce availability has fluctuated during the past few years and so a revised agreement has been prepared in order to better assist the departments with costs.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is currently $45,000 anticipated in the Sheriff/Jail budget 2301, revenue code 6680 as payment from the Department of Public Works for the costs associated with the use of inmate labor.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Sheriff's Department and the Public Works Department for use of inmate workers.
7.26(a) Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and (b) Authorize the Sheriff and Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Office participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures are required to be submitted at the close of the fiscal year. Attached for your Board's approval is the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2017.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and (b) Authorize the Sheriff and Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 12, 2017
SUBJECT: (a) Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and (b) Authorize the Sheriff and Chair to sign.
EXECUTIVE SUMMARY: The Lake County Sheriff's Office participates in the Equitable Sharing program with the US Department of Justice. This program monitors federally seized monies, referred to as asset forfeitures. A report of all receipts and expenditures are required to be submitted at the close of the fiscal year. Attached for your Board's approval is the annual submission of the Equitable Sharing Agreement and Certification for the period ending June 30, 2017.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Equitable Sharing Agreement and Certification between the County of Lake Sheriff's Department and the US Department of Justice; and (b) Authorize the Sheriff and Chair to sign.
7.27Approve Tenth Amendment to the Agreement between the County of Lake and Sun Ridge Systems, Inc. for the purchase and installation of CorEMR Link Software in the amount of $8,142, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department is requesting Your Boards' approval of the tenth amendment to the agreement between the County of Lake and Sun Ridge Systems, Inc for the purchase and installation of CorEMR Link software. The software will allow the Jail Medical Provider, CFMG to interface with the Sheriff's Department jail management system for the entry and tracking of electronic medical records. CFMG has agreed to pay these costs as well as the yearly maintenance support costs. This request has been reviewed with the Health Services Director as the Health Department administers the CFMG contract.
The contract with Sun Ridge Systems, Inc. has been in effect since July 16, 2002. This law enforcement suite of software is utilized throughout the Sheriff's Department, including the Hill Road Facility, Central Dispatch and the Enforcement Division. Due to the cost that would be required to replace this system, it is recommended that we be allowed to continue with this software vendor and amend the contract as deemed necessary.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no cost to the County as both the software and annual support costs shall be paid by the Jail medical provider, CFMG
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Tenth Amendment to the Agreement between the County of Lake and Sun Ridge Systems, Inc. for the purchase and installation of CorEMR Link Software in the amount of $8,142, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 12, 2017
SUBJECT: Approve Tenth Amendment to the Agreement between the County of Lake and Sun Ridge Systems, Inc. for the purchase and installation of CorEMR Link Software in the amount of $8,142, and authorize the Chair to sign.
EXECUTIVE SUMMARY: The Sheriff's Department is requesting Your Boards' approval of the tenth amendment to the agreement between the County of Lake and Sun Ridge Systems, Inc for the purchase and installation of CorEMR Link software. The software will allow the Jail Medical Provider, CFMG to interface with the Sheriff's Department jail management system for the entry and tracking of electronic medical records. CFMG has agreed to pay these costs as well as the yearly maintenance support costs. This request has been reviewed with the Health Services Director as the Health Department administers the CFMG contract.
The contract with Sun Ridge Systems, Inc. has been in effect since July 16, 2002. This law enforcement suite of software is utilized throughout the Sheriff's Department, including the Hill Road Facility, Central Dispatch and the Enforcement Division. Due to the cost that would be required to replace this system, it is recommended that we be allowed to continue with this software vendor and amend the contract as deemed necessary.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no cost to the County as both the software and annual support costs shall be paid by the Jail medical provider, CFMG
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Tenth Amendment to the Agreement between the County of Lake and Sun Ridge Systems, Inc. for the purchase and installation of CorEMR Link Software in the amount of $8,142, and authorize the Chair to sign.
7.28Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $90,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The State Department of Boating and Waterways has approved funding in the amount of $90,000 for the purchase of a replacement boat and trailer, to be used by the Marine Patrol division of the Sheriff's Department.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $90,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 30, 2017
SUBJECT: Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $90,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents.
EXECUTIVE SUMMARY: The Sheriff's Department has been awarded a grant from the Department of Boating and Waterways, in the amount of $90,000 for the purchase of a replacement patrol boat and trailer.
Attached are the contract documents, as required by the State. Upon your Board's approval, it will be returned to the State for execution. At that time, the Sheriff's Department will be allowed to issue a sealed bid request to vendors under the terms of the County's purchasing policy. The specifications are included for your review and are pending State approval.
Please authorize the County Administrative Officer, by name, to sign three sets of contract documents and return all originals along with a minute order, upon completion.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $90,000
Amount Budgeted: $90,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The State Department of Boating and Waterways has approved funding in the amount of $90,000 for the purchase of a replacement boat and trailer, to be used by the Marine Patrol division of the Sheriff's Department.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $90,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents.
7.29Approve the Appointment of Michelle (Micki) Dolby to the Permanent Position of Deputy Director of the Lake County Department of Social Services Effective September 12, 2017.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The incumbent resigned on August 14, 2017. Ms. Dolby is well respected in her current position as Staff Services Manager for the Administrative Division of LCDSS. In her eleven years with the Department, she has worked in eligibility, been a fiscal analyst and accountant, served as the program coordinator for the Area Agency on Aging, supervised reception at Anderson Ranch and most recently managed administrative services for the agency. Ms. Dolby meets the minimum requirements necessary to fill the position.
Given Ms. Dolby's exemplary history with the department and my confidence in her ability to perform as Deputy Director, it is in the best interest of the department that she be appointed as soon as possible.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve the appointment of Michelle (Micki) Dolby to the permanent position of Deputy Director of the Lake County Department of Social Services effective September 12, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: September 12, 2017
SUBJECT: Approve the Appointment of Michelle (Micki) Dolby to the Permanent Position of Deputy Director of the Lake County Department of Social Services Effective September 12, 2017.
EXECUTIVE SUMMARY:
The incumbent resigned on August 14, 2017. Ms. Dolby is well respected in her current position as Staff Services Manager for the Administrative Division of LCDSS. In her eleven years with the Department, she has worked in eligibility, been a fiscal analyst and accountant, served as the program coordinator for the Area Agency on Aging, supervised reception at Anderson Ranch and most recently managed administrative services for the agency. Ms. Dolby meets the minimum requirements necessary to fill the position.
Given Ms. Dolby's exemplary history with the department and my confidence in her ability to perform as Deputy Director, it is in the best interest of the department that she be appointed as soon as possible.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve the appointment of Michelle (Micki) Dolby to the permanent position of Deputy Director of the Lake County Department of Social Services effective September 12, 2017.
7.30Approve a Budget Transfer for Lake County Sanitation (Budget Units 8354 & 8355) to Provide Sufficient Funding for Accrued Utilities Expense for Fiscal Year 16/17
Action Item
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve a Budget Transfer for Lake County Sanitation (Budget Units 8354 & 8355) to Provide Sufficient Funding for Accrued Utilities Expense for fiscal year 16/17
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Administrator
Dan Janakes, Deputy Administrator - Fiscal
DATE: September 12, 2017
SUBJECT: Approve a Budget Transfer for Lake County Sanitation (Budget Units 8354 & 8355) to Provide Sufficient Funding for Accrued Utilities Expense for Fiscal Year 16/17
EXECUTIVE SUMMARY: Our vendor, Solar Star LLC, did not submit invoices timely and the bills for April, May and June 2017 were received late. The object code for Utilities was depleted by excessive costs during the storm event of 2017. This transfer is needed to provide funding for the expenses and close the year end reporting.
The amount will be reimbursed when we receive the anticipated insurance and or CalOES/FEMA reimbursement for the storm expenses.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve a Budget Transfer for Lake County Sanitation (Budget Units 8354 & 8355) to Provide Sufficient Funding for Accrued Utilities Expense for fiscal year 16/17
7.31Approve Long Distance Travel for Phil Moy to attend the Western Regional Panel on Aquatic Nuisance Species in San Diego, CA on September 12, 2017.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
FISCAL IMPACT: ___ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $1500
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve long distance travel for Phil Moy to attend the Western Regional Panel on Aquatic Nuisance Species in San Diego, CA on September 12, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: September 12, 2017
SUBJECT: Approve long distance travel for Phil Moy to attend the Western Regional Panel on Aquatic Nuisance Species in San Diego, CA on September 12, 2017.
EXECUTIVE SUMMARY:
Phil Moy is requesting approval for travel to a meeting in San Diego to attend the Western Regional Panel on Aquatic Nuisance Species. Phil was a 20-year member of the Great Lakes Panel and will represent the interests of Lake County and Clear Lake at the present meeting.
FISCAL IMPACT: ___ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1500
Amount Budgeted: $1500
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve long distance travel for Phil Moy to attend the Western Regional Panel on Aquatic Nuisance Species in San Diego, CA on September 12, 2017.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.31. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Ceva Guimelli and Sue Joss spoke.
8.39:15 A.M. - HEARING - Consideration of Appeal of Marijuana Nuisance Abatement; located at 2814 Madrone Way, Spring Valley (APN 062-511-10 - Myra Arin and Wingrove Williams)
Action Item
denied — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
SUMMARY
On August 29, 2017, Code Enforcement was investigating a complaint from the Lake County Sheriff's Office for a unlawful marijuana grow site located at: 2814 Madrone Way; APN: 062-511-10 in the Spring Valley area of Lake County. Upon arrival at the aforementioned property, the Code Enforcement Officer along with Code Enforcement Supervisor observed marijuana growing outdoors above the fence, in the backyard located towards the eastern side of the subject property. Prior to the site visit to the aforementioned property, the Code Enforcement officer researched the subject property and according to County records, the property is .314 of an acre and zoned "R1" Single-family Residential District. It was determined that the marijuana being grown on the property is in violation of the County of Lake Zoning Ordinance; Chapter 21, Article 72. A Notice and Order to Abate Unlawful Marijuana Cultivation was then completed and posted on the subject property on August 29, 2017; see Attachment 1.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance; Chapter 21, Article 72. On August 29, 2017 a Marijuana Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from one of the property owners; Myra Arin, which submitted the request in a timely manner. The Request Form specified the reason(s) why it is believed that the property is not in violation. The reason indicated is as follows: "I was unaware of R1 laws-and we all members of the family have licences- and are disabled-"
This property located in the Spring Valley Lakes sub-division of Clearlake Oaks is .314 acres and zoned R1, Single-family Residential District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary. Although the Spring Valley Subdivision is not within a Community Growth Boundary, the parcel is less than an acre in size and therefore does not qualify for outdoor cultivation of medical marijuana.
..Recommended Action
RECOMMENDATION
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated August 29, 2017 for the property located at: 2814 Madrone Way, Clearlake Oaks CA, also known as Assessor's Parcel Number: 062-511-10 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
PROPOSED MOTION:
I move that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation, dated August 29, 2017 for the property located at 2814 Madrone Way, Clearlake Oaks, also known as Assessor's Parcel Number 062-511-10, and authorize staff to move forward with the abatement process of removal and disposal of the unlawful marijuana located on the aforementioned property.
Original memo text
..Title
..Body
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
BY: Michael Penhall, Code Enforcement Officer
DATE: September 12, 2017
SUBJECT: Marijuana Nuisance Abatement Hearing Request for Myra Arin and Wingrove Williams
SUMMARY
On August 29, 2017, Code Enforcement was investigating a complaint from the Lake County Sheriff's Office for a unlawful marijuana grow site located at: 2814 Madrone Way; APN: 062-511-10 in the Spring Valley area of Lake County. Upon arrival at the aforementioned property, the Code Enforcement Officer along with Code Enforcement Supervisor observed marijuana growing outdoors above the fence, in the backyard located towards the eastern side of the subject property. Prior to the site visit to the aforementioned property, the Code Enforcement officer researched the subject property and according to County records, the property is .314 of an acre and zoned "R1" Single-family Residential District. It was determined that the marijuana being grown on the property is in violation of the County of Lake Zoning Ordinance; Chapter 21, Article 72. A Notice and Order to Abate Unlawful Marijuana Cultivation was then completed and posted on the subject property on August 29, 2017; see Attachment 1.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance; Chapter 21, Article 72. On August 29, 2017 a Marijuana Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from one of the property owners; Myra Arin, which submitted the request in a timely manner. The Request Form specified the reason(s) why it is believed that the property is not in violation. The reason indicated is as follows: "I was unaware of R1 laws-and we all members of the family have licences- and are disabled-"
This property located in the Spring Valley Lakes sub-division of Clearlake Oaks is .314 acres and zoned R1, Single-family Residential District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary. Although the Spring Valley Subdivision is not within a Community Growth Boundary, the parcel is less than an acre in size and therefore does not qualify for outdoor cultivation of medical marijuana.
..Recommended Action
RECOMMENDATION
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated August 29, 2017 for the property located at: 2814 Madrone Way, Clearlake Oaks CA, also known as Assessor's Parcel Number: 062-511-10 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
PROPOSED MOTION:
I move that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation, dated August 29, 2017 for the property located at 2814 Madrone Way, Clearlake Oaks, also known as Assessor's Parcel Number 062-511-10, and authorize staff to move forward with the abatement process of removal and disposal of the unlawful marijuana located on the aforementioned property.
On motion of Supervisor Brown, and by vote of the Board, denied the appeal of Marijuana Nuisance Abatement; located at 2814 Madrone Way, Spring Valley (APN 062-511-10 - Myra Arin and Wingrove Williams). The motion carried by the following vote:
Clerk’s notes: All parties to the hearing were sworn in by the Clerk.
Community Development Code Enforcement Officer Michael Penhall presented the item to the Board. The appeallant has removed the marijuana plants and no further abatement action is necessary by the County.
Chair Smith opened the public hearing and asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
8.410:00 A.M. - PUBLIC HEARING - Consideration of the Final Recommended Budget for Fiscal Year 2017/2018 for the County of Lake and Special Districts Governed by the Board of Supervisors
Public Hearing
Adopted
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
I am pleased to present, for your consideration and direction, the FY 2017-18 Final Recommended Budget. While the State's economic environment has improved from the bleak years of the Great Recession, Lake County's is still challenged fiscally as a result of the wildfire disasters of 2015 and 2016, the additional costs of labor agreements (for safety) instituted in FY 2016-17 and the increase in the cost of retirement contributions. I would like to recognize the County department heads, for their willingness to collaborate in our efforts to manage the fiscal challenges we have faced and are facing, as well as the public who have been supportive of the County's need to be fiscally conservative.
The Final Recommended Budget continues to focus on long-term solutions to addressing both budgetary and staffing challenges, by strengthening revenue streams and identifying operational efficiencies. In order to strengthen revenue, the budget emphasizes the ongoing administration of the Master Fee Schedule and provides for third-party support in evaluation of other potential revenue enhancements. The County will also need to focus on encouraging new economic growth in light of the fact that for the last five years, the growth in property tax revenue continues to be among the lowest in the State.
In order to identify operational efficiencies, the budget provides for consultant support intended to identify opportunities for improved organizational efficiencies in departments. An essential component to enhancing organizational efficiency is to upgrade technological systems. Consequently, the budget establishes a Technology Modernization Reserve funded with an initial contribution of $500,000. It is anticipated that an ad hoc committee will be established to oversee the allocation of this funding in accordance with policies that will be authorized by your Board.
In addition to strengthening revenue streams and identifying operational efficiencies, planning for the future also necessitates addressing future increases in the cost of retirement contributions. To that end, the budget establishes a Pension Stabilization Reserve that is funded with unassigned fund balance carryover. It is important to note that the increases in retirement contributions are expected to cost an additional $18 million over the next seven years. Consequently, absent some extraordinary increase in on-going revenue or a reduction in staffing, for the foreseeable future the only other source of funding to support such an obligation is the annual unassigned fund balance carryover. This is likely to come at the expense of funding new discretionary projects and maintenance deferments.
As required by law, the Recommended Final Budget is balanced, meaning that there is sufficient revenue to support recommended appropriations. Like the FY 2016-17 Adopted Budget, the FY 2017-18 Recommended Budget is not structurally balanced, meaning that it reflects the use of unreserved fund balance carryover to support on-going operational costs in the General Fund. However, consistent with your Board's commitment to incrementally reduce reliance on such one-time funds, the amount of unreserved fund balance carryover used to balance the FY 2017-18 budget is less than the amount required to balance the FY 2016-17 budget.
Your County departments continue to provide high quality public programs and services, despite diminishing operational budgets and employee recruitment and retention issues. However, the challenges we face in the years to come are significant. I am, nonetheless, confident that with your Board's thoughtful direction, and through the efforts of your dedicated department heads and staff, we can confront this fiscal year with positive momentum, a time of opportunity as well as exploration of new ways of doing business.
FISCAL IMPACT (Narrative):
Your approval of this Recommended Final Budget will enable the County to meet its statutory obligations and continue operations for FY 2017-18.
..Recommended Action
RECOMMENDED ACTION:
1) Adopt the Resolution Adopting the Budget for Fiscal Year 2017-18 as detailed in the attached,
incorporating any changes desired by your Board following budget hearings.
2) Adopt the Resolution Establishing New Classifications, the Effective Date Thereof and
Amending the Position Allocation Chart for Fiscal Year 2017-18 to Conform to the
Recommended Budget.
3) Adopt the Resolution Cancelling General Reserves for the FY 2017-18 Final Recommended
Budget.
4) Approve Continuation of the Informal Hiring Freeze for General Fund departments, delegating
authority to the COA to waive as appropriate.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 12, 2017
SUBJECT: FY 2017-18 Final Recommended Budget
EXECUTIVE SUMMARY:
I am pleased to present, for your consideration and direction, the FY 2017-18 Final Recommended Budget. While the State's economic environment has improved from the bleak years of the Great Recession, Lake County's is still challenged fiscally as a result of the wildfire disasters of 2015 and 2016, the additional costs of labor agreements (for safety) instituted in FY 2016-17 and the increase in the cost of retirement contributions. I would like to recognize the County department heads, for their willingness to collaborate in our efforts to manage the fiscal challenges we have faced and are facing, as well as the public who have been supportive of the County's need to be fiscally conservative.
The Final Recommended Budget continues to focus on long-term solutions to addressing both budgetary and staffing challenges, by strengthening revenue streams and identifying operational efficiencies. In order to strengthen revenue, the budget emphasizes the ongoing administration of the Master Fee Schedule and provides for third-party support in evaluation of other potential revenue enhancements. The County will also need to focus on encouraging new economic growth in light of the fact that for the last five years, the growth in property tax revenue continues to be among the lowest in the State.
In order to identify operational efficiencies, the budget provides for consultant support intended to identify opportunities for improved organizational efficiencies in departments. An essential component to enhancing organizational efficiency is to upgrade technological systems. Consequently, the budget establishes a Technology Modernization Reserve funded with an initial contribution of $500,000. It is anticipated that an ad hoc committee will be established to oversee the allocation of this funding in accordance with policies that will be authorized by your Board.
In addition to strengthening revenue streams and identifying operational efficiencies, planning for the future also necessitates addressing future increases in the cost of retirement contributions. To that end, the budget establishes a Pension Stabilization Reserve that is funded with unassigned fund balance carryover. It is important to note that the increases in retirement contributions are expected to cost an additional $18 million over the next seven years. Consequently, absent some extraordinary increase in on-going revenue or a reduction in staffing, for the foreseeable future the only other source of funding to support such an obligation is the annual unassigned fund balance carryover. This is likely to come at the expense of funding new discretionary projects and maintenance deferments.
As required by law, the Recommended Final Budget is balanced, meaning that there is sufficient revenue to support recommended appropriations. Like the FY 2016-17 Adopted Budget, the FY 2017-18 Recommended Budget is not structurally balanced, meaning that it reflects the use of unreserved fund balance carryover to support on-going operational costs in the General Fund. However, consistent with your Board's commitment to incrementally reduce reliance on such one-time funds, the amount of unreserved fund balance carryover used to balance the FY 2017-18 budget is less than the amount required to balance the FY 2016-17 budget.
Your County departments continue to provide high quality public programs and services, despite diminishing operational budgets and employee recruitment and retention issues. However, the challenges we face in the years to come are significant. I am, nonetheless, confident that with your Board's thoughtful direction, and through the efforts of your dedicated department heads and staff, we can confront this fiscal year with positive momentum, a time of opportunity as well as exploration of new ways of doing business.
FISCAL IMPACT (Narrative):
Your approval of this Recommended Final Budget will enable the County to meet its statutory obligations and continue operations for FY 2017-18.
..Recommended Action
RECOMMENDED ACTION:
1) Adopt the Resolution Adopting the Budget for Fiscal Year 2017-18 as detailed in the attached,
incorporating any changes desired by your Board following budget hearings.
2) Adopt the Resolution Establishing New Classifications, the Effective Date Thereof and
Amending the Position Allocation Chart for Fiscal Year 2017-18 to Conform to the
Recommended Budget.
3) Adopt the Resolution Cancelling General Reserves for the FY 2017-18 Final Recommended
Budget.
4) Approve Continuation of the Informal Hiring Freeze for General Fund departments, delegating
authority to the COA to waive as appropriate.
(a) Resolution Adopting the Final Recommended Budget for Fiscal Year 2017-18.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(b) Resolution Establishing New Classifications, the Effective Date thereof, and Amending the Position Allocation Chart for Fiscal Year 2017-18 to the Recommended Budget.
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(c) Resolution Cancelling General Reserves for the FY 2017-18 Recommended Final Budget.
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(d) Continuation of the Informal Hiring Freeze for General Fund departments, delegating authority to the CAO to waive as appropriate.
On motion of Supervisor Steele, and by vote of the Board, approved to continue the hiring freeze and delegated the authority to waive the freeze to the County Administrative Officer. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.510:15 A.M. - Consideration and Approval of the Award of Bid for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project; Bid No. 16-16, Federal Aid Project No: SRTSL-5914(097), and authorize the Chair to sign the attached Notice of Award and execute the Agreement.
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Tuesday, August 22, 2017. Two (2) bids were received and the apparent lowest responsible bidder was Granite Construction Company, of Ukiah, CA. Please refer to the attached bid tabulation. This project has a CDBG & SRTS Base Bid and a SRTS Additive Alternate Bid 1. Award of the project is based on the total of the Base Bid and Additive Alternate Bid 1 combined.
The project is fully funded from the Safe Routes to School and Community Development Block Grant programs. The scope of the project is the installation of curb, gutter, sidewalk, minor drainage improvements and solar street lights in the community of Clearlake Oaks.
Staff recommends that the Board of Supervisors award the Contract for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project to Granite Construction Company for the Base Bid in the amount of $4,895,664.40 and the Additive Alternate Bid 1 in the amount of $257,983.14 for a total amount of $5,153,647.54 and authorize the Chair to sign the Notice of Award and execute the Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Safe Routes to School and Community Development Block Grant programs. The scope of the project is the installation of curb, gutter, sidewalk, minor drainage improvements and solar street lights in the community of Clearlake Oaks.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Approval of the Award of Bid for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project; Bid No. 16-16, Federal Aid Project No: SRTSL-5914(097), and authorize the Chair to sign the Notice of Award and execute the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 12, 2017
SUBJECT: Consideration and Approval of the Award of Bid for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project; Bid No. 16-16, Federal Aid Project No: SRTSL-5914(097), and authorize the Chair to sign the attached Notice of Award and execute the Agreement.
EXECUTIVE SUMMARY: The Purchasing Department publicly opened bids for the subject project on Tuesday, August 22, 2017. Two (2) bids were received and the apparent lowest responsible bidder was Granite Construction Company, of Ukiah, CA. Please refer to the attached bid tabulation. This project has a CDBG & SRTS Base Bid and a SRTS Additive Alternate Bid 1. Award of the project is based on the total of the Base Bid and Additive Alternate Bid 1 combined.
The project is fully funded from the Safe Routes to School and Community Development Block Grant programs. The scope of the project is the installation of curb, gutter, sidewalk, minor drainage improvements and solar street lights in the community of Clearlake Oaks.
Staff recommends that the Board of Supervisors award the Contract for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project to Granite Construction Company for the Base Bid in the amount of $4,895,664.40 and the Additive Alternate Bid 1 in the amount of $257,983.14 for a total amount of $5,153,647.54 and authorize the Chair to sign the Notice of Award and execute the Agreement.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $5,153,647.54
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Safe Routes to School and Community Development Block Grant programs. The scope of the project is the installation of curb, gutter, sidewalk, minor drainage improvements and solar street lights in the community of Clearlake Oaks.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends the Approval of the Award of Bid for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project; Bid No. 16-16, Federal Aid Project No: SRTSL-5914(097), and authorize the Chair to sign the Notice of Award and execute the Agreement.
On motion of Supervisor Steele, and by vote of the Board, approved the Award of Bid for the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project; Bid No. 16-16, Federal Aid Project No: SRTSL-5914(097), and authorized the Chair to sign the attached Notice of Award and execute the Agreement. The motion carried by the following vote:
Clerk’s notes: Public Works Principal Civil Engineer Fred Pezeshk presented the item to the Board.
Chair Smith asked if anyone present wished to speak and the following person spoke: Scott DeLeon. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration and Approval of Out-of-Cycle Classification and Compensation Committee Findings and Recommendations
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, approved all recommendations which do not first require meet and confer with any bargaining unit(s). The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Steele, and by vote of the Board, approved in concept the remaining recommendations and directed staff to initiate the meet and confer process with the affected bargaining units. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Later in the meeting, County Counsel Anita Grant brought the item back for clarification and the Chair opened the item for discussion. The Board agreed that they understood the prior actions taken.
Clerk’s notes: Human Resources Deputy Director Sarah Jansen presented the item to the Board. County Administrative Officer Carol Huchingson also spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of Administrative Encroachment Permit 17-36 to close a 500 by 2400 foot area of Clear Lake between Library Park and the Skylark Resort for the 2017 Splash-in.
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Chamber of Commerce will be hosting the Clear Lake Seaplane Splash-In on September 14, 2017 thru September 17, 2017 from approximately 7:30 a.m. to 5:00 p.m. each day. Approximately 40 to 50 seaplanes are expected to participate in this event. Some are being moored in front of the Skylark Shores Resort and others will be on static display out of the water at the Natural High site after placement of the temporary ramp that is to be removed following the completion of the event. The area of closure is to be used for scheduled demonstrations during the event.
This event will require the Board to authorize the closure of that portion of the lake situated between Library Park and the Skylark Shores Resort as approximated on the attached map. Your Board has the authority to grant this temporary closure pursuant to Section 11.3 of Chapter 23 of the Clear Lake Shoreline Ordinance. This Ordinance allows your Board to authorize a closure if it finds that the proposed uses are appropriate but require special regulations or separation from other uses. In light of the scope of this event and the risks inherent therein, staff believes that this event meets those tests.
Special requirements for the permit include $5,000,000 in insurance, special demarcation of the ramp area to prevent pedestrians from accessing the ramp area, and burying the ramp edges with native soil and sediment. The ramps must be removed by Noon the day after the event ends.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve Administrative Encroachment Permit 17-36 to close a 500 by 2400 foot area of Clear Lake between Library Park and the Skylark Resort for the 2017 Splash-in; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: 12 September, 2017
SUBJECT: Consideration of Administrative Encroachment Permit 17-36 to close a 500 by 2400 foot area of Clear Lake between Library Park and the Skylark Resort for the 2017 Splash-in.
EXECUTIVE SUMMARY:
The Lake County Chamber of Commerce will be hosting the Clear Lake Seaplane Splash-In on September 14, 2017 thru September 17, 2017 from approximately 7:30 a.m. to 5:00 p.m. each day. Approximately 40 to 50 seaplanes are expected to participate in this event. Some are being moored in front of the Skylark Shores Resort and others will be on static display out of the water at the Natural High site after placement of the temporary ramp that is to be removed following the completion of the event. The area of closure is to be used for scheduled demonstrations during the event.
This event will require the Board to authorize the closure of that portion of the lake situated between Library Park and the Skylark Shores Resort as approximated on the attached map. Your Board has the authority to grant this temporary closure pursuant to Section 11.3 of Chapter 23 of the Clear Lake Shoreline Ordinance. This Ordinance allows your Board to authorize a closure if it finds that the proposed uses are appropriate but require special regulations or separation from other uses. In light of the scope of this event and the risks inherent therein, staff believes that this event meets those tests.
Special requirements for the permit include $5,000,000 in insurance, special demarcation of the ramp area to prevent pedestrians from accessing the ramp area, and burying the ramp edges with native soil and sediment. The ramps must be removed by Noon the day after the event ends.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION:
Approve Administrative Encroachment Permit 17-36 to close a 500 by 2400 foot area of Clear Lake between Library Park and the Skylark Resort for the 2017 Splash-in; and authorize the Chair to sign.
On motion of Supervisor Scott, and by vote of the Board, approved Administrative Encroachment Permit 17-36 to close a 500 by 2400 foot area of Clear Lake between Library Park and the Skylark Resort for the 2017 Splash-in; and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Water Resources Technician Scott Webb was also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Public Employee Evaluations
Title: Community Development Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 10:57 a.m. having taken no action.