Board Of Supervisors — Tuesday, September 26, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption (b) Human Resources - Current County Job Openings
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Advisory Board Appointment of Margaret Sanders for the Western Regional Town Hall, (WRTH)
Appointment
passed on consent
Staff memo
Western Regional Town Hall, (WRTH) - Three (3) Vacancies: Two (2) - Members at Large; and One (1) - Nice - Resident
Applications Received: Margaret Sanders - new applicant (Member at Large)
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Advisory Board Appointment of Margaret Sanders.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk to the Board
DATE: September 26, 2017
SUBJECT: Approve Advisory Board Appointment of Margaret Sanders
EXECUTIVE SUMMARY:
Western Regional Town Hall, (WRTH) - Three (3) Vacancies: Two (2) - Members at Large; and One (1) - Nice - Resident
Applications Received: Margaret Sanders - new applicant (Member at Large)
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Advisory Board Appointment of Margaret Sanders.
7.2Approve Minutes of the Board of Supervisors meetings held June 27, 2017 and July 11, 2017.
Minutes
passed on consent
7.3(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and St. Helena Hospital for the Fiscal Year 2017-18 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: St. Helena has two facilities: St. Helena Hospital and St. Helena Center for Behavioral Health. Both facilities provide Psychiatric Inpatient Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations to clients referred by Lake County Behavioral Health (LCBH).
As LCBH has had a successful ongoing working relationship with St. Helena and would like to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $100,000
Amount Budgeted: $300,000
FISCAL IMPACT (Narrative): The total amount budgeted for Hospitalizations and Professional Services for Fiscal Year 2017-18 is $300,000 of which LCBH is requesting the approval of the Agreement with St. Helena Hospital for Fiscal Year 2017-18 for a contract maximum of $100,000.
This contract is funded by Realignment funds for Acute Hospitalizations and funded by Medi-Cal funds for Professional Services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and St. Helena Hospital for the Fiscal Year 2017-18 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: September 26, 2017
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and St. Helena Hospital for the Fiscal Year 2017-18 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and St. Helena Hospital for Acute Inpatient Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: St. Helena has two facilities: St. Helena Hospital and St. Helena Center for Behavioral Health. Both facilities provide Psychiatric Inpatient Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations to clients referred by Lake County Behavioral Health (LCBH).
As LCBH has had a successful ongoing working relationship with St. Helena and would like to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $100,000
Amount Budgeted: $300,000
FISCAL IMPACT (Narrative): The total amount budgeted for Hospitalizations and Professional Services for Fiscal Year 2017-18 is $300,000 of which LCBH is requesting the approval of the Agreement with St. Helena Hospital for Fiscal Year 2017-18 for a contract maximum of $100,000.
This contract is funded by Realignment funds for Acute Hospitalizations and funded by Medi-Cal funds for Professional Services.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and St. Helena Hospital for the Fiscal Year 2017-18 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
7.4Adopt Resolution to Approve Lake County's application for No Place Like Home Technical Assistance Funds, Authorize the Lake County Behavioral Health Administrator to sign and submit the funding application and Authorize the Lake County Behavioral Health Administrator to sign the resulting funding agreement with the State of California.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On July 1st, 2016, Governor Brown signed into law AB 1618 (Chapter 43, Statutes of 2016), "No Place Like Home" (NPLH), allocating $ 2 billion to house severely mentally ill Californians. Subsequently, on April 10th, 2017, the California Department of Housing and Community Development asked counties to apply for Technical Assistance Funds that support planning and creating partnerships. A grant in the amount of $75,000 is now available to Lake County upon submission of an application approved by this Board.
Lake County's Housing Situation for Behavioral Health Consumers
Like all California jurisdictions, Lake County has experienced a significant reduction in available housing for seriously mentally ill residents met by a 52 percent reduction of available inpatient beds over the past 15 years. The recent catastrophic fires in Lake County have further reduced housing availability. As a result, the homeless count increased by 195% from 170 in January 2015 to 315 in January 2016. The National Coalition for the Homeless and the U.S. Department of Urban Development estimate that 25% of the homeless are afflicted by a severe mental illness. For Lake County, this would require building an additional 79 beds for severely mentally ill clients. This estimate is supported by clinical reports of Lake County Behavioral Health counting an average of 53 individuals at any given time placed in long term care and 32 individuals in short term care most of whom have no option to be discharged to a permanent home in Lake County.
The 2016 Lake County Homeless Count determined that 87% of the homeless counted were without shelter, 37% were members of families including children under the age of eighteen, and 6% were veterans. Approximately 58% of the homeless were counted in the Clearlake area, 20% in Lakeport, 15% in Lucerne and 6% in Kelseyville, with the rest scattered throughout non-urban areas.
Use of Technical Assistance Funds
A viable option for housing emerges for Lake County when comparing the homeless count to clinical reports of the severely mentally ill: using multi-unit housing with intense wrap around case management services and onsite supervision will allow mental health consumers to maintain their place in the community and avoid unnecessary hospitalizations.
The best use of Technical Assistance Funds for Lake County therefore consists of five tiers:
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost:
FISCAL IMPACT (Narrative):
There is no County General Fund match for this funding application.
STAFFING IMPACT (if applicable):
There is no County General Fund match for this funding application.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Approve Lake County's application for No Place Like Home Technical Assistance Funds, Authorize the Lake County Behavioral Health Administrator to sign and submit the funding application and Authorize the Lake County Behavioral Health Administrator to sign the resulting funding agreement with the State of California.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Todd Metcalf, Behavioral Health Administrator
DATE: September 26, 2017
SUBJECT: Adopt Resolution to Approve Lake County's application for No Place Like Home Technical Assistance Funds, Authorize the Lake County Behavioral Health Administrator to sign and submit the funding application and Authorize the Lake County Behavioral Health Administrator to sign the resulting funding agreement with the State of California.
EXECUTIVE SUMMARY:
On July 1st, 2016, Governor Brown signed into law AB 1618 (Chapter 43, Statutes of 2016), "No Place Like Home" (NPLH), allocating $ 2 billion to house severely mentally ill Californians. Subsequently, on April 10th, 2017, the California Department of Housing and Community Development asked counties to apply for Technical Assistance Funds that support planning and creating partnerships. A grant in the amount of $75,000 is now available to Lake County upon submission of an application approved by this Board.
Lake County's Housing Situation for Behavioral Health Consumers
Like all California jurisdictions, Lake County has experienced a significant reduction in available housing for seriously mentally ill residents met by a 52 percent reduction of available inpatient beds over the past 15 years. The recent catastrophic fires in Lake County have further reduced housing availability. As a result, the homeless count increased by 195% from 170 in January 2015 to 315 in January 2016. The National Coalition for the Homeless and the U.S. Department of Urban Development estimate that 25% of the homeless are afflicted by a severe mental illness. For Lake County, this would require building an additional 79 beds for severely mentally ill clients. This estimate is supported by clinical reports of Lake County Behavioral Health counting an average of 53 individuals at any given time placed in long term care and 32 individuals in short term care most of whom have no option to be discharged to a permanent home in Lake County.
The 2016 Lake County Homeless Count determined that 87% of the homeless counted were without shelter, 37% were members of families including children under the age of eighteen, and 6% were veterans. Approximately 58% of the homeless were counted in the Clearlake area, 20% in Lakeport, 15% in Lucerne and 6% in Kelseyville, with the rest scattered throughout non-urban areas.
Use of Technical Assistance Funds
A viable option for housing emerges for Lake County when comparing the homeless count to clinical reports of the severely mentally ill: using multi-unit housing with intense wrap around case management services and onsite supervision will allow mental health consumers to maintain their place in the community and avoid unnecessary hospitalizations.
The best use of Technical Assistance Funds for Lake County therefore consists of five tiers:
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost:
FISCAL IMPACT (Narrative):
There is no County General Fund match for this funding application.
STAFFING IMPACT (if applicable):
There is no County General Fund match for this funding application.
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution to Approve Lake County's application for No Place Like Home Technical Assistance Funds, Authorize the Lake County Behavioral Health Administrator to sign and submit the funding application and Authorize the Lake County Behavioral Health Administrator to sign the resulting funding agreement with the State of California.
7.5Approve Agreement between the County of Lake and Softfile Business Services, for records management services, in an amount not to exceed $50,000, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
ATTACHMENTS: 1. Proposed Agreement
2. Softfile's California Multiple Award Schedule (CMAS)
The Community Development Department retains records for each of its three divisions: Planning, Building and Code Enforcement. Physical storage of these records has been a long term challenge, requiring increasing space. Our historical use of our former office in Lower Lake for storage is a logistical complication, increasing the demand on our staff resources to drive to the location to hunt for needed records.
Due to limited storage space, our department is unable to retain building plans for residences after construction is completed. This has caused frustration with our residents as they sought building plans to use for rebuilding purposes. Electronic storage of building plans is included within this contract and we expect it to be a valuable asset in the future. Records management services were approved in our 2017/18 budget.
Softfile has been approved by the state, through a competitive process, to provide document conversion and scanning solutions to local governments. Our department has reviewed the scope of work and the CMAS details and is confident that Softfile is capable of delivering the services we seek. It is likely the term of this agreement will not be sufficient to digitize all our records. Should we require additional services, an amendment to the agreement may be brought to the Board in the future. Staff requests approval of the proposed agreement.
..Recommended Action
Sample Motion:
I move that the Board approve the Agreement between the County of Lake and Softfile Business Services, for records management services, in an amount not to exceed $50,000, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Prepared by: Mireya G. Turner, Associate Planner
SUBJECT: Proposed Agreement between the County of Lake and Softfile Business Services, for records management services
DATE: August 30, 2017
ATTACHMENTS: 1. Proposed Agreement
2. Softfile's California Multiple Award Schedule (CMAS)
The Community Development Department retains records for each of its three divisions: Planning, Building and Code Enforcement. Physical storage of these records has been a long term challenge, requiring increasing space. Our historical use of our former office in Lower Lake for storage is a logistical complication, increasing the demand on our staff resources to drive to the location to hunt for needed records.
Due to limited storage space, our department is unable to retain building plans for residences after construction is completed. This has caused frustration with our residents as they sought building plans to use for rebuilding purposes. Electronic storage of building plans is included within this contract and we expect it to be a valuable asset in the future. Records management services were approved in our 2017/18 budget.
Softfile has been approved by the state, through a competitive process, to provide document conversion and scanning solutions to local governments. Our department has reviewed the scope of work and the CMAS details and is confident that Softfile is capable of delivering the services we seek. It is likely the term of this agreement will not be sufficient to digitize all our records. Should we require additional services, an amendment to the agreement may be brought to the Board in the future. Staff requests approval of the proposed agreement.
..Recommended Action
Sample Motion:
I move that the Board approve the Agreement between the County of Lake and Softfile Business Services, for records management services, in an amount not to exceed $50,000, and authorize the Chair to sign.
7.6Approve Waiver of Anti-Nepotism Policy Section 2203.1 for Celia Hoberg
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On Friday, September 8, 2017, interviews were held for the Right of Way Agent/Airport Manager position. Of the three candidates interviewed, only one candidate, Celia Hoberg, possessed prior experience working with right of way purchases. In fact, Mrs. Hoberg has thirty years of title company experience, including processing of right of way for Caltrans Projects.
Celia Hoberg is the wife of Don Hoberg, IFS/Fleet Management Superintendent, and mother of Lindsey Tellez, Senior Account Technician for DPW Administration. She was the only applicant that has any experience in the process of purchasing right of way for State Caltrans Projects.
Public Works would like to offer Mrs. Hoberg the position. For this reason, I am requesting a waiver of Human Resources Rule 2200, Anti-Nepotism Policy, Section 2203.1. I do not believe that the hiring of Mrs. Hoberg "creates an adverse impact on the Supervision, safety, security or morale of existing employees" or that the hiring will "involve potential conflict of interest or allegations of favoritism". I am basing this decision of the fact that Mrs. Hoberg will not work directly for Mr. Hoberg or Ms. Tellez, and neither of them will supervise either directly or indirectly Mrs. Hoberg. Neither Mr. Hoberg nor Ms. Tellez is involved in the hiring process and they are not in a position to influence the hiring of Mrs. Hoberg. Public Works will follow all appropriate policies and procedures in the application process, interviews, selection, background checks, and physical requirements as appropriate for this position.
Per Section 2203.2 I have determined that hiring an immediate family member of an existing employee would be consistent with the general policy in Rule 2201 and is necessary to the needs of the Public Works Department. I ask for your approval of the hiring and a waiver of Section 2203.1.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Waiver of Anti-Nepotism Policy Section 2203.1 for Celia Hoberg.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 26, 2017
SUBJECT: Approve Waiver of Anti-Nepotism Policy Section 2203.1 for Celia Hoberg
EXECUTIVE SUMMARY:
On Friday, September 8, 2017, interviews were held for the Right of Way Agent/Airport Manager position. Of the three candidates interviewed, only one candidate, Celia Hoberg, possessed prior experience working with right of way purchases. In fact, Mrs. Hoberg has thirty years of title company experience, including processing of right of way for Caltrans Projects.
Celia Hoberg is the wife of Don Hoberg, IFS/Fleet Management Superintendent, and mother of Lindsey Tellez, Senior Account Technician for DPW Administration. She was the only applicant that has any experience in the process of purchasing right of way for State Caltrans Projects.
Public Works would like to offer Mrs. Hoberg the position. For this reason, I am requesting a waiver of Human Resources Rule 2200, Anti-Nepotism Policy, Section 2203.1. I do not believe that the hiring of Mrs. Hoberg "creates an adverse impact on the Supervision, safety, security or morale of existing employees" or that the hiring will "involve potential conflict of interest or allegations of favoritism". I am basing this decision of the fact that Mrs. Hoberg will not work directly for Mr. Hoberg or Ms. Tellez, and neither of them will supervise either directly or indirectly Mrs. Hoberg. Neither Mr. Hoberg nor Ms. Tellez is involved in the hiring process and they are not in a position to influence the hiring of Mrs. Hoberg. Public Works will follow all appropriate policies and procedures in the application process, interviews, selection, background checks, and physical requirements as appropriate for this position.
Per Section 2203.2 I have determined that hiring an immediate family member of an existing employee would be consistent with the general policy in Rule 2201 and is necessary to the needs of the Public Works Department. I ask for your approval of the hiring and a waiver of Section 2203.1.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Waiver of Anti-Nepotism Policy Section 2203.1 for Celia Hoberg.
7.7Approve Amendment Two to Agreement between the County of Lake and Quincy Engineering Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, California for an increase of $162,843.73; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On February 24, 2015, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, CA. The Agreement was modified by Amendment One on July 7, 2015 to allow for staff substitution and sub-consultant cost reduction.
As the project development has progressed, challenges have been encountered which could not have been foreseen as part of the original scope and which have necessitated certain changes in the project development and design approach. These changes required additional level of effort on the part of Quincy and its sub-consultants and require an increase in the contract amount. However, certain tasks can be eliminated since their scope is no longer needed and certain task budgets can be reduced to reflect the efficiencies in performing these tasks. As a result, budget balances from these tasks are proposed to be re-allocated to other tasks to offset the required increases. Also, Amendment Two provides for re-assignment of certain task activities as one team member is no longer available and another team member is qualified to perform these activities. Additionally, Amendment Two establishes Sub-task 6.1.7, and its budget and scope, to better track associated activities.
EXHIBIT "D" of Amendment Two provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased by a net amount of $162,843.73.
Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions. There is currently enough funding to complete design, right-of-way and undergrounding for the complete corridor, and construct the South Main Street segment beginning at approximately the Lakeport city limits and ending at the intersection with Soda Bay Road and State Highway 175.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, CA, with Quincy Engineering, Inc. in an amount not to exceed $2,343,176.73 (an increase of $162,843.73) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions. There is currently enough funding to complete design, right-of-way and undergrounding for the complete corridor, and construct the South Main Street segment beginning at approximately the Lakeport city limits and ending at the intersection with Soda Bay Road and State Highway 175.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Two to Agreement between the County of Lake and Quincy Engineering Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, California for an increase of $162,843.73; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 26, 2017
SUBJECT: Approve Amendment Two to Agreement between the County of Lake and Quincy Engineering Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, California for an increase of $162,843.73; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On February 24, 2015, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, CA. The Agreement was modified by Amendment One on July 7, 2015 to allow for staff substitution and sub-consultant cost reduction.
As the project development has progressed, challenges have been encountered which could not have been foreseen as part of the original scope and which have necessitated certain changes in the project development and design approach. These changes required additional level of effort on the part of Quincy and its sub-consultants and require an increase in the contract amount. However, certain tasks can be eliminated since their scope is no longer needed and certain task budgets can be reduced to reflect the efficiencies in performing these tasks. As a result, budget balances from these tasks are proposed to be re-allocated to other tasks to offset the required increases. Also, Amendment Two provides for re-assignment of certain task activities as one team member is no longer available and another team member is qualified to perform these activities. Additionally, Amendment Two establishes Sub-task 6.1.7, and its budget and scope, to better track associated activities.
EXHIBIT "D" of Amendment Two provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased by a net amount of $162,843.73.
Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions. There is currently enough funding to complete design, right-of-way and undergrounding for the complete corridor, and construct the South Main Street segment beginning at approximately the Lakeport city limits and ending at the intersection with Soda Bay Road and State Highway 175.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, CA, with Quincy Engineering, Inc. in an amount not to exceed $2,343,176.73 (an increase of $162,843.73) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 162,843.73
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding for the project comes from a variety of sources to include the State Transportation Improvement Program (STIP), Federal Demonstration Program, Lake Area Planning Council Local Transportation Funds, County of Lake road funds, and utility company tariffs and contributions. There is currently enough funding to complete design, right-of-way and undergrounding for the complete corridor, and construct the South Main Street segment beginning at approximately the Lakeport city limits and ending at the intersection with Soda Bay Road and State Highway 175.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Two to Agreement between the County of Lake and Quincy Engineering Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, California for an increase of $162,843.73; and authorize the Chair to sign.
7.8Authorize Blanket Approval for Long Distance Travel by Child Welfare Services Social Workers to Conduct Case Related Activities on Behalf of Juvenile and Non-Minor Dependents in Court Ordered Placement through Juvenile Court Within and/or Outside the State of California.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Pursuant to Section 1-1.3D of the County of Lake Travel Policy the Child Welfare Division of the Department of Social Services is requesting blanket approval by motion of the Board of Supervisors for travel that exceeds 1,500 miles round trip within and/or outside the State of California to conduct case related activities on behalf of juvenile and non-minor dependents in court ordered placement through the Juvenile Court.
A blanket approval will accommodate travel on short notice for when it is not possible to obtain advance BOS approval; changes in case assignments; and the increasing need for long distance placements as a result of diminishing high needs resources within the State.
Said activities will include mandated social worker contacts with children, non-minors, and caregivers in the placement setting; participation in Child & Family Team Meetings; conducting safety / behavioral health / educational / developmental / and placement assessments; additional activities per court order and/or as necessary to insure the safety and well-being of dependent children and non-minors.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no county cost associated with this request.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize Blanket Approval for Long Distance Travel by Child Welfare Services Social Workers to Conduct Case Related Activities on Behalf of Juvenile and Non-Minor Dependents in Court Ordered Placement through Juvenile Court Within and/or Outside the State of California.
Thank you for your Consideration.
cc: Patti Powell, Deputy Social Services Director
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: September 26, 2017
SUBJECT: Authorize Blanket Approval for Long Distance Travel by Child Welfare Services Social Workers to Conduct Case Related Activities on Behalf of Juvenile and Non-Minor Dependents in Court Ordered Placement through Juvenile Court Within and/or Outside the State of California.
EXECUTIVE SUMMARY:
Pursuant to Section 1-1.3D of the County of Lake Travel Policy the Child Welfare Division of the Department of Social Services is requesting blanket approval by motion of the Board of Supervisors for travel that exceeds 1,500 miles round trip within and/or outside the State of California to conduct case related activities on behalf of juvenile and non-minor dependents in court ordered placement through the Juvenile Court.
A blanket approval will accommodate travel on short notice for when it is not possible to obtain advance BOS approval; changes in case assignments; and the increasing need for long distance placements as a result of diminishing high needs resources within the State.
Said activities will include mandated social worker contacts with children, non-minors, and caregivers in the placement setting; participation in Child & Family Team Meetings; conducting safety / behavioral health / educational / developmental / and placement assessments; additional activities per court order and/or as necessary to insure the safety and well-being of dependent children and non-minors.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no county cost associated with this request.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize Blanket Approval for Long Distance Travel by Child Welfare Services Social Workers to Conduct Case Related Activities on Behalf of Juvenile and Non-Minor Dependents in Court Ordered Placement through Juvenile Court Within and/or Outside the State of California.
Thank you for your Consideration.
cc: Patti Powell, Deputy Social Services Director
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.8. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Simone Tatman and Kevin Cox spoke.
8.29:15 A.M. - HEARING - Consideration of Appeal of Nuisance Abatement; located at 2765 Larches Way, Clearlake Oaks (APN 062-511-15 - John Laughridge and Brenda Allen Nance)
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
SUMMARY
On August 28, 2017, Code Enforcement was investigating a complaint from the Lake County Sheriff's Office for a unlawful marijuana grow site located at: 2765 Larches Way; APN: 062-511-15 in the Spring Valley area of Lake County.
Prior to conducting the site visit to the above referenced property, Code Enforcement Officer Michael Penhall researched the subject property and according to County records, the property is .315 of an acre and zoned "R1" Single-family Residential District. It was determined that the marijuana being grown on the property is in violation of the County of Lake Zoning Ordinance; Chapter 21, Article 72, Section 72.5(b).
Upon arrival at the aforementioned property, Code Enforcement Officer Michael Penhall and Code Enforcement Supervisor were met in front of the above referenced property by an adult female who identified herself as "Brenda". While speaking with Brenda, she stated that she was a resident at this address. Brenda was informed that a complaint for unlawful marijuana was received through the Lake County Sheriff's Office, and Code Enforcement was conducting an investigation on the complaint. Code Enforcement Officer Michael Penhall asked Brenda if marijuana was being grown outdoors on the property and she answered "yes", admitting that there was marijuana being grown on the property. She was then informed that it was against County Ordinance to grow marijuana outdoors in that area.
A Notice and Order to Abate Unlawful Marijuana Cultivation was then completed and "hand delivered" to Brenda on August 28, 2017; see Attachment 1. The Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance;
Chapter 21, Article 72, Section 72.9 (d).
On September 1, 2017 a Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from tenant; Tiffany LaRue, which submitted the request in a timely manner. The Request Form specified the reason(s) why it is believed that the property is not in violation. The reason indicated is as follows:
"Because our (very few) plants are for medicinal use only not for profit. We are family people, honest, hardworking, and pay our taxes. Our yard is not messy, we are not bothering anyone, is not a nuisance to any of our surrounding neighbors, I respectfully request a little time so I can console council with these issues before us. Thank you".
This property is located in the Spring Valley Lakes sub-division of Clearlake Oaks is .315 acres and zoned R1; Single-family Residential District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72, Section 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary. Although the Spring Valley Subdivision is not within a Community Growth Boundary, the parcel is less than an acre in size and therefore does not qualify for outdoor cultivation of medical marijuana.
..Recommended Action
RECOMMENDATION
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated August 28, 2017 for the property located at: 2765 Larches Way, Clearlake Oaks CA, also known as Assessor's Parcel Number: 062-511-15 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
BY: Michael Penhall, Code Enforcement Officer
SUBJECT: Nuisance Abatement Hearing Request for John Laughridge and Brenda Allen Nance
DATE: September 26, 2017
SUMMARY
On August 28, 2017, Code Enforcement was investigating a complaint from the Lake County Sheriff's Office for a unlawful marijuana grow site located at: 2765 Larches Way; APN: 062-511-15 in the Spring Valley area of Lake County.
Prior to conducting the site visit to the above referenced property, Code Enforcement Officer Michael Penhall researched the subject property and according to County records, the property is .315 of an acre and zoned "R1" Single-family Residential District. It was determined that the marijuana being grown on the property is in violation of the County of Lake Zoning Ordinance; Chapter 21, Article 72, Section 72.5(b).
Upon arrival at the aforementioned property, Code Enforcement Officer Michael Penhall and Code Enforcement Supervisor were met in front of the above referenced property by an adult female who identified herself as "Brenda". While speaking with Brenda, she stated that she was a resident at this address. Brenda was informed that a complaint for unlawful marijuana was received through the Lake County Sheriff's Office, and Code Enforcement was conducting an investigation on the complaint. Code Enforcement Officer Michael Penhall asked Brenda if marijuana was being grown outdoors on the property and she answered "yes", admitting that there was marijuana being grown on the property. She was then informed that it was against County Ordinance to grow marijuana outdoors in that area.
A Notice and Order to Abate Unlawful Marijuana Cultivation was then completed and "hand delivered" to Brenda on August 28, 2017; see Attachment 1. The Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance;
Chapter 21, Article 72, Section 72.9 (d).
On September 1, 2017 a Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from tenant; Tiffany LaRue, which submitted the request in a timely manner. The Request Form specified the reason(s) why it is believed that the property is not in violation. The reason indicated is as follows:
"Because our (very few) plants are for medicinal use only not for profit. We are family people, honest, hardworking, and pay our taxes. Our yard is not messy, we are not bothering anyone, is not a nuisance to any of our surrounding neighbors, I respectfully request a little time so I can console council with these issues before us. Thank you".
This property is located in the Spring Valley Lakes sub-division of Clearlake Oaks is .315 acres and zoned R1; Single-family Residential District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72, Section 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary. Although the Spring Valley Subdivision is not within a Community Growth Boundary, the parcel is less than an acre in size and therefore does not qualify for outdoor cultivation of medical marijuana.
..Recommended Action
RECOMMENDATION
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated August 28, 2017 for the property located at: 2765 Larches Way, Clearlake Oaks CA, also known as Assessor's Parcel Number: 062-511-15 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
On motion of Supervisor Steele, and by vote of the Board, approved to uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated August 28, 2017 for the property located at 2765 Larches Way, Clearlake Oaks (APN 062-511-15) and authorized staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property. The motion carried by the following vote:
Clerk’s notes: Clerk swore in all parties to the hearing.
Community Development Code Enforcement Officer Mike Penhall presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:44 A.M. - Consideration of Projects for Community Development Block Grant Applications under the 2016 Butte and Valley Wildfire Recovery Disaster Notice of Funding Availability (NOFA) and Direction to Staff
Report
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On September 1, 2016, the State Department of Housing and Community Development (HCD) announced the availability of $7,592,000 in federal Community Development Block Grant (CDBG) Program funding for recovery efforts relating to the September 2015 Wildfire Disaster.
On May 9, 2017, Board and citizen input was gathered regarding the possible uses of the remaining CDBG 2016 Butte and Valley Wildfire Recovery Disaster NOFA funds available. The Anderson Springs Sewer Project was given top priority and on May 23, 2017, your Board approved an application for CDBG funds for this project in the amount of $1,994,263. The total project cost is $10,886,125. The grant application has been approved, and all funding is in place for the Anderson Springs project. The balance of CDBG Fire Recovery funding remaining is $5,597,737.
In addition to the May 9, 2017 discussion with your Board the County CDBG consultant also worked with several County department heads and members of the community to obtain ideas and projects for possible CDBG funding. These ideas and projects were reviewed with staff at HCD and the subsequent list of potential projects is attached hereto. There are three infrastructure projects and two programs which meet CDBG eligibility, national objective, and HCD funding preference.
The application due date for the CDBG 2016 Butte and Valley Wildfire Recovery Disaster NOFA funds has been extended from September 1, 2017 to August 31, 2018.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There will be CDBG revenues to offset the expenses related to the new projects.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff requests your Board provide direction in prioritizing the next projects. All funding applications must be brought back to your Board for approval prior to submission to CDBG.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 26, 2017
SUBJECT: Consideration of Projects for Community Development Block Grant Applications under the 2016 Butte and Valley Wildfire Recovery Disaster Notice of Funding Availability (NOFA) and Direction to Staff
EXECUTIVE SUMMARY:
On September 1, 2016, the State Department of Housing and Community Development (HCD) announced the availability of $7,592,000 in federal Community Development Block Grant (CDBG) Program funding for recovery efforts relating to the September 2015 Wildfire Disaster.
On May 9, 2017, Board and citizen input was gathered regarding the possible uses of the remaining CDBG 2016 Butte and Valley Wildfire Recovery Disaster NOFA funds available. The Anderson Springs Sewer Project was given top priority and on May 23, 2017, your Board approved an application for CDBG funds for this project in the amount of $1,994,263. The total project cost is $10,886,125. The grant application has been approved, and all funding is in place for the Anderson Springs project. The balance of CDBG Fire Recovery funding remaining is $5,597,737.
In addition to the May 9, 2017 discussion with your Board the County CDBG consultant also worked with several County department heads and members of the community to obtain ideas and projects for possible CDBG funding. These ideas and projects were reviewed with staff at HCD and the subsequent list of potential projects is attached hereto. There are three infrastructure projects and two programs which meet CDBG eligibility, national objective, and HCD funding preference.
The application due date for the CDBG 2016 Butte and Valley Wildfire Recovery Disaster NOFA funds has been extended from September 1, 2017 to August 31, 2018.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There will be CDBG revenues to offset the expenses related to the new projects.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff requests your Board provide direction in prioritizing the next projects. All funding applications must be brought back to your Board for approval prior to submission to CDBG.
On motion of Supervisor Simon, and by vote of the Board, authorized preparation of grant applications for the following CDBG Grant Projects: Cobb Mountain Water District Improvements up to $5,200,000; Road Repair in the amount of $200,000; and Case Managers in the amount of $200,000. Funding applications must be brought back before the Board for approval prior to submission to CDBG. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Contractor Jeff Lucas was present and spoke.
Chair Smith opened the public hearing and the following people spoke: Special Districts Administrator Jan Coppinger, Kevin Cox, Magdelena Valderama and Patti Bruder. No one else wished to speak and the public hearing was closed.
8.59:45 A.M. - PUBIC HEARING Consideration and Discussion of Community Development Block Grant Notice of Funding Availability
Report
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On September 1, 2017, the State Department of Housing and Community Development (HCD) announced the 2017 CDBG Notice of Funding Availability (NOFA). The application deadline for the 2017 CDBG NOFA is December 1, 2017.
The Clayton Fire was not included in the CDBG 2016 Butte and Valley Wildfire Recovery Disaster NOFA. However, the County can apply for CDBG funds under this new NOFA to connect the Lower Lake Water System to the Konocti and Highlands water systems in order to improve the availability of water for drinking and fire suppression purposes in the future. As your Board is aware, this project is among those considered under the Valley Fire Disaster NOFA project list but cannot be funded. The County CDBG consultant has met with the managers of all three systems and they are working up the feasibility plans for the engineering, design, and costs for this project. The estimate for this project is about $1,250,000. This project will provide water to low and moderate-income neighborhoods and is therefore a CDBG eligible project. Staff is recommending the Board approve work to put together an application for this project.
Prior to submitting an application, CDBG regulations require that a public hearing be held to present specific information as follows:
1) Explanation of the CDBG Program;
2) Discussion of the National Objectives of the CDBG Program;
3) The amount of funding available and the type of activities that may be funded; and
4) Opportunities for citizen participation, including public hearings and an invitation to submit written comments.
National Objectives: CDBG funded projects must meet at least one of the following National Objectives: 1) benefit to low and moderate income persons; 2) prevention or elimination of slums and blight; or 3) meeting urgent community development needs.
Types of Eligible Activities: Eligible activities under this NOFA include: homeownership assistance and housing rehabilitation programs; public facility and public improvements projects (including public improvements in support of new housing construction); public service programs, planning studies, economic development business assistance and microenterprise activities.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Following the Public Hearing, staff requests your Board provide direction on the types of projects needed and the priority ranking of each prospective project under the 2017 CDBG NOFA. All funding applications must be brought back to the Board for approval prior to submission to CDBG.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 26, 2017
SUBJECT: Public Hearing for Consideration and Discussion of Community Development Block Grant Notice of Funding Availability
EXECUTIVE SUMMARY:
On September 1, 2017, the State Department of Housing and Community Development (HCD) announced the 2017 CDBG Notice of Funding Availability (NOFA). The application deadline for the 2017 CDBG NOFA is December 1, 2017.
The Clayton Fire was not included in the CDBG 2016 Butte and Valley Wildfire Recovery Disaster NOFA. However, the County can apply for CDBG funds under this new NOFA to connect the Lower Lake Water System to the Konocti and Highlands water systems in order to improve the availability of water for drinking and fire suppression purposes in the future. As your Board is aware, this project is among those considered under the Valley Fire Disaster NOFA project list but cannot be funded. The County CDBG consultant has met with the managers of all three systems and they are working up the feasibility plans for the engineering, design, and costs for this project. The estimate for this project is about $1,250,000. This project will provide water to low and moderate-income neighborhoods and is therefore a CDBG eligible project. Staff is recommending the Board approve work to put together an application for this project.
Prior to submitting an application, CDBG regulations require that a public hearing be held to present specific information as follows:
1) Explanation of the CDBG Program;
2) Discussion of the National Objectives of the CDBG Program;
3) The amount of funding available and the type of activities that may be funded; and
4) Opportunities for citizen participation, including public hearings and an invitation to submit written comments.
National Objectives: CDBG funded projects must meet at least one of the following National Objectives: 1) benefit to low and moderate income persons; 2) prevention or elimination of slums and blight; or 3) meeting urgent community development needs.
Types of Eligible Activities: Eligible activities under this NOFA include: homeownership assistance and housing rehabilitation programs; public facility and public improvements projects (including public improvements in support of new housing construction); public service programs, planning studies, economic development business assistance and microenterprise activities.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Following the Public Hearing, staff requests your Board provide direction on the types of projects needed and the priority ranking of each prospective project under the 2017 CDBG NOFA. All funding applications must be brought back to the Board for approval prior to submission to CDBG.
On motion of Supervisor Simon, and by vote of the Board, authorized preparation of the 2017 CDBG NOFA application in the amount of $1,500,000 for the Lower Lake Water District Inter-Tie Connection. Funding applications must be brought back before the Board for approval prior to submission to CDBG. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Contractor Jeff Lucas presented the item to the Board.
Chair Smith opened the public hearing and the following person spoke: Todd Fiora. No one else wished to speak and the public hearing was closed.
8.610:00 A.M. - HEARING - Consideration of Appeal of Nuisance Abatement; located at 6825 Virginia, Lucerne (APN 006-342-16 - Dennis Cowels-Property Owner, Ernest Jones-Tenant )
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
SUMMARY: On September 6, 2017 while investigating complaints in the Lucerne area of Lake County, the Code Enforcement Supervisor noticed a possible unlawful marijuana grow site located at 6825 Virginia Drive, in Lucerne CA. The Code Enforcement Supervisor contacted staff at the Community Development Department office. Staff informed her that according to County records, the above-mentioned address was .158 of an acre and located within a Community Growth Boundary. Staff provided current information on the property owner of record. A Notice and Order to Abate Unlawful Marijuana Cultivation; see Attachment 1 was completed and posted on the property on September 6, 2017.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance, Chapter 21, Article 72. On September 13, 2017 a Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from the tenant; Ernest Jones, which was submitted in a timely manner. The Request Form specified the reason why it is believed that the property is not in violation: "Very discreet, not many plant, need my medicine".
This property is located in the Lucerne Riviera is .158 acres and zoned R1, Single-Family Residential District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary.
..Recommended Action
RECOMMENDED ACTION:
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated September 6, 2017 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Supervisor
PREPARED BY: Michael Penhall, Code Enforcement Officer
SUBJECT: Nuisance Abatement Hearing Request for Dennis Cowles/Ernest Jones
DATE: September 26, 2017
SUMMARY: On September 6, 2017 while investigating complaints in the Lucerne area of Lake County, the Code Enforcement Supervisor noticed a possible unlawful marijuana grow site located at 6825 Virginia Drive, in Lucerne CA. The Code Enforcement Supervisor contacted staff at the Community Development Department office. Staff informed her that according to County records, the above-mentioned address was .158 of an acre and located within a Community Growth Boundary. Staff provided current information on the property owner of record. A Notice and Order to Abate Unlawful Marijuana Cultivation; see Attachment 1 was completed and posted on the property on September 6, 2017.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance, Chapter 21, Article 72. On September 13, 2017 a Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from the tenant; Ernest Jones, which was submitted in a timely manner. The Request Form specified the reason why it is believed that the property is not in violation: "Very discreet, not many plant, need my medicine".
This property is located in the Lucerne Riviera is .158 acres and zoned R1, Single-Family Residential District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary.
..Recommended Action
RECOMMENDED ACTION:
Code Enforcement Staff recommends that the Board uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated September 6, 2017 and authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
On motion of Supervisor Steele, and by vote of the Board, approved to uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated September 6, 2017 and authorized staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property. The motion carried by the following vote:
Clerk’s notes: Clerk swore in all parties to the hearing.
Community Development Code Enforcement Officer Mike Penhall presented the item to the Board and gave a PowerPoint presentation on the subject property.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Subordination Agreement with the City of Clearlake Redevelopment Agency
Agreement
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Redevelopment agencies are funded by the growth in assessed valuation of properties within a redevelopment area. This growth is commonly referred to as "tax increment" and comes at the expense of all the other tax receiving agencies in a redevelopment area. In 1990 as part of the establishment of the City of Clearlake Redevelopment Agency, the Agency agreed to return a porton of this tax increment to the County in order to mitigate the loss of revenue to the County. These payments are commonly referred to as pass-through payments.
The 1990 Agreement also stipulates that should the Agency issue bonds, the County would subordinate the pass-through payments if the Agency needed the additonal money to pay the annual debt on the bonds. This stipulation was conditioned upon satisfactory evidence being provided at the time of debt issuance that the pass-through payments would not likely be needed to repay the debt. The Agreement also states that if the County's pass-through payments are needed, the Agency is obligated to repay the money when it is able to do so.
In 2006, the Agency issued bonds and the County agreed to subordinate the pass-through payments. The Successor Agency is now intending to refinance these bonds at a lower interest rate and has asked the County to reaffirm its subordinaton of the pass-through payments. As support for this request, the Agency esimates that the refinancing will save approximately $26,500 annually which in turn should increase the likelihood that the Agency can make their full bond payments without having to jeopardize its pass through payments to the County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Based on the terms of the 1990 Agreement and the prospect that this bond refinancing will strengthen the Agency's ability to make its pass through payments, staff recommends your Board approve the subordination of the pass-through payments and authorize the Chair to execute the attached Acknowledgment and Consent to Subordination.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 26, 2017
SUBJECT: Consideration of Subordination Agreement with the City of Clearlake Redevelopment Agency
EXECUTIVE SUMMARY:
Redevelopment agencies are funded by the growth in assessed valuation of properties within a redevelopment area. This growth is commonly referred to as "tax increment" and comes at the expense of all the other tax receiving agencies in a redevelopment area. In 1990 as part of the establishment of the City of Clearlake Redevelopment Agency, the Agency agreed to return a porton of this tax increment to the County in order to mitigate the loss of revenue to the County. These payments are commonly referred to as pass-through payments.
The 1990 Agreement also stipulates that should the Agency issue bonds, the County would subordinate the pass-through payments if the Agency needed the additonal money to pay the annual debt on the bonds. This stipulation was conditioned upon satisfactory evidence being provided at the time of debt issuance that the pass-through payments would not likely be needed to repay the debt. The Agreement also states that if the County's pass-through payments are needed, the Agency is obligated to repay the money when it is able to do so.
In 2006, the Agency issued bonds and the County agreed to subordinate the pass-through payments. The Successor Agency is now intending to refinance these bonds at a lower interest rate and has asked the County to reaffirm its subordinaton of the pass-through payments. As support for this request, the Agency esimates that the refinancing will save approximately $26,500 annually which in turn should increase the likelihood that the Agency can make their full bond payments without having to jeopardize its pass through payments to the County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Based on the terms of the 1990 Agreement and the prospect that this bond refinancing will strengthen the Agency's ability to make its pass through payments, staff recommends your Board approve the subordination of the pass-through payments and authorize the Chair to execute the attached Acknowledgment and Consent to Subordination.
RECOMMENDED ACTION: Based on the terms of the 1990 Agreement and the prospect that this bond refinancing will strengthen the Agency’s ability to make its pass through payments, staff recommends your Board approve the subordination of the pass-through payments and authorize the Chair to execute the attached Acknowledgment and Consent to Subordination.
Clerk’s notes: Chief Deputy County Administrative Officer Jeff Rein presented the item to the Board. City of Clearlake Finance Director Chris Becnel was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3SECOND READING - Consideration of Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
Ordinance
approved as amended
Carried 4-1 — moved by Steele
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-1 — moved by Steele
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-1 — moved by Steele
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
RE: SECOND READING - Consideration of Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
ATTACHMENTS: 1. Proposed Ordinance
2. Public Comments
During the March 21, 2017 Board of Supervisors meeting, the Board directed staff to create a self-certification process for residents currently cultivating medical cannabis in conformance the Article 72. Additionally, the Board recommended the addition of the Rural Lands base zoning designation, which would enable additional parcels to be certified in conformance with the article. Article 72 currently allows for no more than forty-eight (48) mature cannabis plants on "A" Agriculture zoned parcels over twenty (20) acres in size, with established setbacks and other requirements.
On March 21, 2017, the Board of Supervisors provided staff with direction on amendments to Article 72 Cannabis Cultivation. On May 11, 2017, the Planning Commission adopted a Resolution of Intent to Amend Article 72 of the Chapter 21 of the Lake County Code, regarding cannabis cultivation. They passed a recommendation of approval of those amendments during their May 25, 2017 meeting.
The proposed amendments include the following:
* Amend certain definitions to reflect the voter-approved commercial cannabis tax
* Allow medical collective cultivation in the "RL" Rural Lands zoning district
* Create a Certification of Compliance process for Article 72 compliant cannabis cultivation
I. ENVIRONMENTAL ANALYSIS
The Rural Lands zoning designation allows for agricultural activity to be a primary or secondary use of a parcel. Staff asserted it is reasonable for the County to assume that the addition of the "RL" base zoning designation for collective cultivation will not have a significant effect on the environment. At the May 25, 2017 meeting, the Planning Commission found that the proposed text amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to �15061(b)(3).
..Recommended Action
SECOND READING - Consideration of Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
Original memo text
..Title
..Body
TO: Board of Supervisors
FROM: Robert Massarelli, AICP
Prepared by: Mireya G. Turner, Associate Planner
DATE: September 26, 2017
RE: SECOND READING - Consideration of Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
ATTACHMENTS: 1. Proposed Ordinance
2. Public Comments
During the March 21, 2017 Board of Supervisors meeting, the Board directed staff to create a self-certification process for residents currently cultivating medical cannabis in conformance the Article 72. Additionally, the Board recommended the addition of the Rural Lands base zoning designation, which would enable additional parcels to be certified in conformance with the article. Article 72 currently allows for no more than forty-eight (48) mature cannabis plants on "A" Agriculture zoned parcels over twenty (20) acres in size, with established setbacks and other requirements.
On March 21, 2017, the Board of Supervisors provided staff with direction on amendments to Article 72 Cannabis Cultivation. On May 11, 2017, the Planning Commission adopted a Resolution of Intent to Amend Article 72 of the Chapter 21 of the Lake County Code, regarding cannabis cultivation. They passed a recommendation of approval of those amendments during their May 25, 2017 meeting.
The proposed amendments include the following:
* Amend certain definitions to reflect the voter-approved commercial cannabis tax
* Allow medical collective cultivation in the "RL" Rural Lands zoning district
* Create a Certification of Compliance process for Article 72 compliant cannabis cultivation
I. ENVIRONMENTAL ANALYSIS
The Rural Lands zoning designation allows for agricultural activity to be a primary or secondary use of a parcel. Staff asserted it is reasonable for the County to assume that the addition of the "RL" base zoning designation for collective cultivation will not have a significant effect on the environment. At the May 25, 2017 meeting, the Planning Commission found that the proposed text amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to �15061(b)(3).
..Recommended Action
SECOND READING - Consideration of Ordinance Amending Article 72 of the Lake County Code to Allow the Outdoor Cultivation of Medical Cannabis in "RL" Rural Lands and to Create a Certification of Compliance Process for Cannabis Cultivation
On motion of Supervisor Steele, and by vote of the Board, approved as amended, the revision for the Ordinance amending Article 72 of the Lake County Code, Section 72-5 (m) 2.e to read: "If the premises is rented or leased, a copy of the written approval of the property owner(s), containing the property owner(s) notarized signature, authorizing the tenant or lessee to cultivate medical marijuana at the site, must be submitted", and remove any reference to lienholder. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nay: Supervisor Brown
On motion of Supervisor Steele, and by vote of the Board, waived the reading of the ordinance, to be read in title only (Clerk did so). The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nay: Supervisor Brown
On motion of Supervisor Steele, and by vote of the Board, advanced the ordinance one week, to October 3, 2017. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nay: Supervisor Brown
Clerk’s notes: Chair Smith presented the item to the Board and opened a discussion regarding the lienholder section on the proposed ordinance. Community Development Associate Planner Mireya Turner was also present.
Chair Smith reopened the public hearing and the following people spoke: Michael Green, Frank Perez, Richard Durham and Amelia Loomis. No one else wished to speak and the public hearing was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, K. Ferguson and C.Saderlund; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Evaluations
Title: Child Support Services Director
Closed Session Item
10.3Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code sec. 54956.9 (d)(2), (e)(3) – Claim of PG&E
Closed Session Item
10.4Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9 (d)(1) – Loberg v. County of Lake, et al.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:04 p.m. having taken no action.