Board Of Supervisors — Tuesday, November 14, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
5.1(a) Consideration of Adoption of the State-Mandated November 13, 2017 Deadline for Return of Right of Entry (ROE) Forms from Sulphur Fire Survivor/Owners for Participation in the County/CalOES/FEMA Debris Cleanup Program; and (b) Consideration of Adoption of a Sulphur Fire Debris Cleanup Deadline in Early 2018 for all Survivor/Owners who do not Return an ROE Form, thus Opting not to Participate in the County/CalOES/FEMA Debris Cleanup Program
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
(a) Consideration of adoption of the state-mandated November 13, 2017 deadline for return of Right of Entry (ROE) forms from Sulphur Fire survivor/owners for participation in the County/CalOES/FEMA debris cleanup program
(b) Consideration of adoption of a Sulphur Fire debris cleanup deadline in early 2018 for all survivor/owners who do not return an ROE form, thus opting not to participate in the County/CalOES/FEMA debris cleanup program
EXECUTIVE SUMMARY:
Staff requests the Board consider these items as "extra" during your November 14, 2017, for the following reasons:
1. The need arose after the posting of the agenda
2. The need to take action is required before the next regular Board meeting on November 28, 2017
(a) As you recall, during your November 7, 2017, your Board considered adopting the state-mandated deadline of November 13, 2017 (or earlier) for participation in the County/CalOES/FEMA debris cleanup program for the Sulphur Fire. However, instead of adopting a deadline, your Board directed staff to write a letter to CalOES requesting the state-mandated deadline be extended by two weeks to November 27, 2017.
CalOES responded to your request for a two week extension, explaining that the November 13, 2017 deadline is necessary because the debris presents risks to public health and to the environment. Further, the state is requiring that the County provide a list of all properties opting into the program by November 21, 2017. CalOES advises that the deadline is necessary to ascertain the scope of the remaining debris removal threat to health and safety and ensure all of it is removed by early 2018.
(b) Finally, in a separate communication, CalOES advises that the County should also establish a cleanup deadline in early 2018 for Sulphur Fire survivor owners that do not sign an ROE by the November 13, 2017 deadline. Per the guidance received from CalOES, failure to sign an ROE form by the November 13, 2017 deadline is considered an "opt out" of the County/CalOES/FEMA program and such survivor/owners are responsible to complete the cleanup process using their own contractor. Napa County, for example, has adopted January 15, 2018 as the deadline by which survivor/owners who opt not to participate in the County/CalOES/FEMA debris cleanup program must complete their cleanup.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt the state-mandated November 13, 2017 deadline for return of ROE forms from Sulphur Fire survivor/owners for participation in the County/CalOES/FEMA debris cleanup program
(b) For survivor/owners who opt not to return an ROE and participate in the County/CalOES/FEMA program, adopt a local cleanup deadline in early 2018 for all Sulphur Fire debris
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: Extra agenda items for November 14, 2017:
(a) Consideration of adoption of the state-mandated November 13, 2017 deadline for return of Right of Entry (ROE) forms from Sulphur Fire survivor/owners for participation in the County/CalOES/FEMA debris cleanup program
(b) Consideration of adoption of a Sulphur Fire debris cleanup deadline in early 2018 for all survivor/owners who do not return an ROE form, thus opting not to participate in the County/CalOES/FEMA debris cleanup program
EXECUTIVE SUMMARY:
Staff requests the Board consider these items as "extra" during your November 14, 2017, for the following reasons:
1. The need arose after the posting of the agenda
2. The need to take action is required before the next regular Board meeting on November 28, 2017
(a) As you recall, during your November 7, 2017, your Board considered adopting the state-mandated deadline of November 13, 2017 (or earlier) for participation in the County/CalOES/FEMA debris cleanup program for the Sulphur Fire. However, instead of adopting a deadline, your Board directed staff to write a letter to CalOES requesting the state-mandated deadline be extended by two weeks to November 27, 2017.
CalOES responded to your request for a two week extension, explaining that the November 13, 2017 deadline is necessary because the debris presents risks to public health and to the environment. Further, the state is requiring that the County provide a list of all properties opting into the program by November 21, 2017. CalOES advises that the deadline is necessary to ascertain the scope of the remaining debris removal threat to health and safety and ensure all of it is removed by early 2018.
(b) Finally, in a separate communication, CalOES advises that the County should also establish a cleanup deadline in early 2018 for Sulphur Fire survivor owners that do not sign an ROE by the November 13, 2017 deadline. Per the guidance received from CalOES, failure to sign an ROE form by the November 13, 2017 deadline is considered an "opt out" of the County/CalOES/FEMA program and such survivor/owners are responsible to complete the cleanup process using their own contractor. Napa County, for example, has adopted January 15, 2018 as the deadline by which survivor/owners who opt not to participate in the County/CalOES/FEMA debris cleanup program must complete their cleanup.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt the state-mandated November 13, 2017 deadline for return of ROE forms from Sulphur Fire survivor/owners for participation in the County/CalOES/FEMA debris cleanup program
(b) For survivor/owners who opt not to return an ROE and participate in the County/CalOES/FEMA program, adopt a local cleanup deadline in early 2018 for all Sulphur Fire debris
On motion of Supervisor Steele, and by vote of the Board, approved this item to be considered as an extra for the following reasons: The need to take action due to the State-Mandated deadline of November 13, 2017 for the return of Right of Entry Forms and the need to determine a debris cleanup deadline. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Simon, and by vote of the Board, adopted the State-Mandated November 13, 2017 Deadline for Return of Right of Entry (ROE) Forms from Sulphur Fire survivor/owners for participation in the County/CalOES/FEMA Debris Cleanup Program. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Simon, and by vote of the Board, adopted the Sulphur Fire Debris Cleanup Deadline of January 15, 2018 for all Survivor/Owners who do not Return an ROE Form, thus opting not to participate in the County/CalOES/FEMA Debris Cleanup Program. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. Ms. Huchingson is recommending that this extra item, if approved, be discussed at 9:10 a.m. with timed item 8.2.
County Administrative Officer Carol Huchingson presented the item to the Board. CalOES has responded to the letter sent last week by Board direction and due to health and safety issues, the Right of Entry (ROE) return date will not be extended. A set deadline is important to evaluate the scope of the project to move forward. Environmental Health Director Ray Ruminski was present and spoke. More than half of the Sulphur Fire ROE's are located in the City of Clearlake. Approximately 135 structures need clean up and that number will be refined by the State. 118 ROE's have been received to date and the private contractor sign up is 5 or 6. The ROE deadline was midnight last night, and the estimate will grow to about 125 ROE's received. There is concern about the clean up deadline for people that do not participate in the CalOES/FEMA program. CalOES states Nov 21, 2017 should be their deadline due to health and safety reasons. City of Clearlake Manager Greg Folsom was present and spoke. Mr. Folsom confirmed that November 21, 2017 is the deadline for CalOES. The County is to report to CalOES who has opted in by this date. Property owners who opt to clean up their own property will have a January 15, 2018 completion date.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Letter of Support for AB 550 (Reyes), Long-Term Care Ombudsman Funding
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board knows, the County of Lake's Department of Social Services staffs the Long-Term Care Ombudsman program for the Area Agency on Aging of Lake and Mendocino Counties.
As your Board may also be aware, Assemblymember Eloise Gomez Reyes has authored AB 550, which would adjust the base amount for a local Long-Term Care (LTC) Ombudsman Program from $35,000 to $100,000.
This increase recognizes significantly inflated direct costs of LTC Ombudsman services due to the growing population of Californians receiving Long-Term Care. Additionally, it allows for the minimal level of supervisory staff needed to recruit, support and retain Ombudsman volunteers, who in turn protect and improve the lives of vulnerable California residents.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff advises that your Board approve and sign the attached Letter of Support for AB 550 (Reyes), Long-Term Care Ombudsman Funding.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: Approve Letter of Support for AB 550 (Reyes), Long-Term Care Ombudsman Funding
EXECUTIVE SUMMARY:
As your Board knows, the County of Lake's Department of Social Services staffs the Long-Term Care Ombudsman program for the Area Agency on Aging of Lake and Mendocino Counties.
As your Board may also be aware, Assemblymember Eloise Gomez Reyes has authored AB 550, which would adjust the base amount for a local Long-Term Care (LTC) Ombudsman Program from $35,000 to $100,000.
This increase recognizes significantly inflated direct costs of LTC Ombudsman services due to the growing population of Californians receiving Long-Term Care. Additionally, it allows for the minimal level of supervisory staff needed to recruit, support and retain Ombudsman volunteers, who in turn protect and improve the lives of vulnerable California residents.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff advises that your Board approve and sign the attached Letter of Support for AB 550 (Reyes), Long-Term Care Ombudsman Funding.
7.2(a) Approve Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters and authorize the Chair to sign; and (b) Approve Agreement Between the County of Lake and the City of Clearlake for Reimbursement of Cost Share for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
(b) Approve Agreement Between the County of Lake and the City of Clearlake for Reimbursement of Cost Share for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters
EXECUTIVE SUMMARY:
As your Board recalls, on October 31, 2017, you approved a similar agreement to the one attached, to enable County coordination of the Sulphur Fire debris cleanup effort. At that time, staff advised that CalOES had given guidance for modification to the agreement but there had not been sufficient time to make the necessary changes.
The attached Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters reflects the changes recommended by CalOES, including deletion of references to Emergency Management Mutual Aid (EMMA) and to an agreed upon cost share.
In addition, based on CalOES guidance, staff has prepared a secondary agreement entitled, Agreement Between the County of Lake and the City of Clearlake for Reimbursement of Cost Share for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters, which includes the cost share provisions deleted from the original.
The City will consider these Agreements at their November 8, 2017 Council meeting and staff intends to have both agreements ready for the approval of your Board on your next available agenda date.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters
(b) Approve Agreement Between the County of Lake and the City of Clearlake for Reimbursement of Cost Share for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: (a) Approve Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters
(b) Approve Agreement Between the County of Lake and the City of Clearlake for Reimbursement of Cost Share for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters
EXECUTIVE SUMMARY:
As your Board recalls, on October 31, 2017, you approved a similar agreement to the one attached, to enable County coordination of the Sulphur Fire debris cleanup effort. At that time, staff advised that CalOES had given guidance for modification to the agreement but there had not been sufficient time to make the necessary changes.
The attached Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters reflects the changes recommended by CalOES, including deletion of references to Emergency Management Mutual Aid (EMMA) and to an agreed upon cost share.
In addition, based on CalOES guidance, staff has prepared a secondary agreement entitled, Agreement Between the County of Lake and the City of Clearlake for Reimbursement of Cost Share for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters, which includes the cost share provisions deleted from the original.
The City will consider these Agreements at their November 8, 2017 Council meeting and staff intends to have both agreements ready for the approval of your Board on your next available agenda date.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters
(b) Approve Agreement Between the County of Lake and the City of Clearlake for Reimbursement of Cost Share for Public Health and Environmental Health Assistance Provided for State or Presidentially Declared Disasters
7.3Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
Resolution
pulled on consent
Staff memo
This and the other Resolutions before you today provide that employees in Management and Confidential Units "A" and "B" may have the best available opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from July 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
EXECUTIVE SUMMARY:
As you may recall, your Board last approved a Resolution for the Management Unit September 22, 2015, covering the period from July 1, 2015 through December 31, 2016. This agreement has been continued as the employee units represented by the Lake County Employees Association (LCEA) have been unable to come to a new agreement with the County in the interim period.
This and the other Resolutions before you today provide that employees in Management and Confidential Units "A" and "B" may have the best available opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from July 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
Clerk’s notes: Pulled at the request of the Department to be brought back at a later date.
7.4Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit “A” for the Period from July 1, 2017, Through June 30, 2018.
Resolution
pulled on consent
Staff memo
This and the other Resolutions before you today provide that employees in Management and Confidential Units "A" and "B" may have maximal opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from July 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit "A" for the Period from July 1, 2017, Through June 30, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit "A" for the Period from July 1, 2017, Through June 30, 2018.
EXECUTIVE SUMMARY:
As you may recall, your Board last approved a Resolution for Confidential Unit, Section A, on September 22, 2015, covering the period from July 1, 2015 through December 31, 2016. This agreement has been continued as the employee units represented by the Lake County Employees Association (LCEA) have been unable to come to a new agreement with the County in the interim period.
This and the other Resolutions before you today provide that employees in Management and Confidential Units "A" and "B" may have maximal opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from July 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit "A" for the Period from July 1, 2017, Through June 30, 2018.
Clerk’s notes: Pulled at the request of the Department to be brought back at a later date.
7.5Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit “B” for the Period from July 1, 2017, Through June 30, 2018.
Resolution
pulled on consent
Staff memo
As you may recall, your Board last approved a Resolution for Confidential Unit, Section B, on September 22, 2015, covering the period from July 1, 2015 through December 31, 2016. This agreement has been continued as the employee units represented by the Lake County Employees Association (LCEA) have been unable to come to a new agreement with the County in the interim period.
This and the other Resolutions before you today provide that employees in Management and Confidential Units "A" and "B" may have maximal opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from July 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit "B" for the Period from July 1, 2017, Through June 30, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit "B" for the Period from July 1, 2017, Through June 30, 2018.
EXECUTIVE SUMMARY:
As you may recall, your Board last approved a Resolution for Confidential Unit, Section B, on September 22, 2015, covering the period from July 1, 2015 through December 31, 2016. This agreement has been continued as the employee units represented by the Lake County Employees Association (LCEA) have been unable to come to a new agreement with the County in the interim period.
This and the other Resolutions before you today provide that employees in Management and Confidential Units "A" and "B" may have maximal opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from July 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to Confidential Unit "B" for the Period from July 1, 2017, Through June 30, 2018.
Clerk’s notes: Pulled at the request of the Department to be brought back at a later date.
7.6Approve Second Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
State law (Code Section 12200 of Business and Professions Code) requires that every county have an Agricultural Commissioner and Sealer. Currently, Mendocino County does not have a Sealer (due to retirement) and they have requested that I act as Interim Sealer until their position is filled.
At the time of your original approval, staff advised that if Mendocino County is unable to fill the vacant Sealer position by August 31, 2017, this MOU could be extended until such time as a viable candidate is in place. Mendocino County is now requesting to extend the MOU for an additional two months, from October 31, 2017 through December 31, 2017. There are no other changes to the MOU.
The workload of the Interim Sealer is not negatively impacting my workload for Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Second Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steve Hajik, Agricultural Commissioner
DATE: November 14, 2017
SUBJECT: Approve Second Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
EXECUTIVE SUMMARY:
State law (Code Section 12200 of Business and Professions Code) requires that every county have an Agricultural Commissioner and Sealer. Currently, Mendocino County does not have a Sealer (due to retirement) and they have requested that I act as Interim Sealer until their position is filled.
At the time of your original approval, staff advised that if Mendocino County is unable to fill the vacant Sealer position by August 31, 2017, this MOU could be extended until such time as a viable candidate is in place. Mendocino County is now requesting to extend the MOU for an additional two months, from October 31, 2017 through December 31, 2017. There are no other changes to the MOU.
The workload of the Interim Sealer is not negatively impacting my workload for Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Second Amendment to Memorandum of Understanding (MOU) by and between the County of Mendocino and the County of Lake for Sealer of Weights and Measures Service (Mendocino County Agreement No. 17-048), and authorize the Department Head to sign.
7.7Approve Amendment No. 2 to the Agreement between County of Lake and Charis Youth Center for Fiscal Year 2017-18 for a new contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): Approve Amendment 2 to the Agreement for Fiscal Year 2017-18 for an increase of $30,000 for a new contract maximum of $50,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between County of Lake and Charis Youth Center for Fiscal Year 2017-18 for a new contract maximum of $50,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: November 14, 2017
SUBJECT: Approve Amendment No. 2 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2017-18
EXECUTIVE SUMMARY: Attached, for your approval, is the Amendment 2 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2017-18. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for Specialty Mental Health Services per Charis Youth Center's current published rate schedule.
BACKGROUND AND DISCUSSION: Charis Youth Center is a Rate Classification Level 14 placement for children and youth that cannot maintain placement in the Lake County Foster Care program and are in need of a more structured program milieu. The need for this Amendment was precipitated by the placement of a Lake County Medi-Cal beneficiary by either Lake County Probation or Child Welfare Services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $20,000
Amendment 1 Increase: $30,000
New Contract Amount: $50,000
FISCAL IMPACT (Narrative): Approve Amendment 2 to the Agreement for Fiscal Year 2017-18 for an increase of $30,000 for a new contract maximum of $50,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between County of Lake and Charis Youth Center for Fiscal Year 2017-18 for a new contract maximum of $50,000 and to authorize the Board Chair to sign the Amendment.
7.8Approve Request to Close the Child Support Office for Training/Team Building on Wednesday, November 15, 2017
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I respectfully request Board's approval to close the Child Support Office to the public on Wednesday, November 15th from 8-5pm. During this time, our office will be conducting annual training, team building activities, and planning next year's Program Management Plan. However, in order to provide essential services to our customers, our front office doors will remain open to receive payments at our TouchPay kiosk and counter memos at the front desk. This training will also include meals (using E.A.T.S. funds) to keep the office going.
I am confident that the approval of this request will enable the staff to better understand the goals for this next federal fiscal year and be more prepared and motivated to serve our customers.
Thank you for your consideration in this matter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Request to close Child Support Services on November 15, 2017
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth Director, Child Support Services
DATE: November 14, 2017
SUBJECT: Approve Request to Close the Child Support Office for Training/Team Building on Wednesday, November 15, 2017
EXECUTIVE SUMMARY:
I respectfully request Board's approval to close the Child Support Office to the public on Wednesday, November 15th from 8-5pm. During this time, our office will be conducting annual training, team building activities, and planning next year's Program Management Plan. However, in order to provide essential services to our customers, our front office doors will remain open to receive payments at our TouchPay kiosk and counter memos at the front desk. This training will also include meals (using E.A.T.S. funds) to keep the office going.
I am confident that the approval of this request will enable the staff to better understand the goals for this next federal fiscal year and be more prepared and motivated to serve our customers.
Thank you for your consideration in this matter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Request to close Child Support Services on November 15, 2017
7.9(Sitting as Lake County Sanitation District, Board of Directors) - Adopt Resolution to Cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
Resolution
pulled on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution to cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Administrator
Dan Janakes, Fiscal Administrator
DATE: November 7, 2017
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution to cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
EXECUTIVE SUMMARY: The FY 17/18 budget included an allocation in budget unit 8354 (LACOSAN SE) in the amount of $85,000 to purchase a mini-excavator. While performing mitigation after the recent floods, it became apparent that the equipment originally requested will not meet all workload demands. The reach on the excavator was too short and would not be useful in much of the work we need to perform.
We have received bids for an excavator that meets the specifications to perform all jobs required at the facility. We believe spending the additional $20,000.00 is financially prudent as it will ensure that we have adequate equipment to do the work and will not be forced to lease additional equipment.
We are requesting your Board's approval to cancel O&M Reserve Designations for the LACOSAN SE in the amount of $20,000.00 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other. This will provide $105,000 for the purchase of the excavator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: 20,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution to cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
Clerk’s notes: Pulled at the request of the Department to be brought back at a later date.
7.10Approve the Department of Boating and Waterways 2018/19 Application for Financial Aid in the amount of $501,332.89; and authorize the Sheriff to sign.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval of the attached Department of Boating and Waterways financial aid application for Fiscal year 2018/19. This application is due to the State by December 31, 2017. A minute order authorizing Sheriff Brian Martin to sign the document is required. Subvention monies from the State, along with County Boat Taxes are utilized to fund the Sheriff/Marine Patrol budget 2205.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Subvention monies from the State, along with County Boat Taxes are utilized to fund the Sheriff/Marine Patrol budget 2205.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Department of Boating and Waterways 2018/19 Application for Financial Aid in the amount of $501,332.89; and authorize the Sheriff to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 14, 2017
SUBJECT: Approve the Department of Boating and Waterways 2018/19 Application for Financial Aid in the amount of $501,332.89; and authorize the Sheriff to sign.
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval of the attached Department of Boating and Waterways financial aid application for Fiscal year 2018/19. This application is due to the State by December 31, 2017. A minute order authorizing Sheriff Brian Martin to sign the document is required. Subvention monies from the State, along with County Boat Taxes are utilized to fund the Sheriff/Marine Patrol budget 2205.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Subvention monies from the State, along with County Boat Taxes are utilized to fund the Sheriff/Marine Patrol budget 2205.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Department of Boating and Waterways 2018/19 Application for Financial Aid in the amount of $501,332.89; and authorize the Sheriff to sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.10, with the exception of 7.3, 7.4, 7.5, and 7.9, which were pulled to be brought back at a later date. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Ceva Giumelli spoke.
8.29:10 A.M. - (a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer; and (b) Update and Discussion on Sulphur Fire Recovery
Proclamation
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency. (b) Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer; and (b) Update and Discussion on Sulphur Fire Recovery
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency. (b) Discussion only.
(a) On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: (a) Public Health Director Denise Pomeroy presented the item to the Board. Environmental Health Director Ray Rumnski was present and spoke.
(b) County Administrative Officer Carol Huchingson presented the item to the Board. Water Resources Director Phil Moy was present and spoke. City of Clearlake Manager Greg Folsom was present and spoke. FEMA Division Supervisor Lance Harbor and CalOES Emergency Services Coordinator Dana Ellis were present and spoke. FEMA and CalOES are vetting the needs of families displaced by the Sulphur Fire for long term housing. Manufactured housing and travel trailers will be placed at the Clear Lake Resort. The Disaster Recovery Center will remain open for a few more weeks. The County has made good progress on collecting the Right of Entry (ROE) forms, with a total of 118 collected out of 135 total properties. Damage assessments of the fire are scheduled for today. Lance Harbor introduced Bill Robertson, who will be taking the position of Division Supervisor with FEMA when Mr. Harbor leaves.
8.39:15 A.M. - Consideration and Discussion of the Red Net Fire Response Frequency in Lake County
Report
Staff memo
EXECUTIVE SUMMARY:
The issue of the Red Net Fire Response Frequency has been in front of the Board recently and I requested another meeting to discuss the history and a possible resolution. The Sheriff has shown a keen interest and should be apprised.
There are several frequencies used by the five fire districts in Lake County. There is one primary channel dispatch channel known as Red Net that has four licensed repeaters with several base stations that covers the five fire districts. This primary channel was applied for by Lakeshore Fire Chief Don Parker in the early 1970's. Red Net use has been continuous for fire related matters for 45 years.
At the beginning of central dispatch and the 911 system implementation in the 1980's the FCC required the license to be placed in a single custodianship for a point of contact. The County took ownership for that purpose. The fire districts are requesting that both the County and the Lake County Fire Chief's Association be concurrent owners to maintain historical continuity with the County and allow the Association to move the point of dispatch as needed for their needs and still retain use in the county.
The requirements for fire dispatch continuity throughout the fire response community have changed over the years because of changing fire behaviors and ever increasing risk to the public. Keeping up with these changes and using the evolving special language that supports coordinated callouts are essential. Moving the Red Net into an environment of specific fire trained dispatchers will increase effectiveness and agility to make needed change.
The Chiefs have discussed this for some time but can see that communication with the Board and Sheriff was lacking so would like to apologize for that. They request the Board support the concurrent ownership plan and the Lake County Fire Chief's.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Discussion and possible direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: November 14, 2017
SUBJECT: Consideration and Discussion of the Red Net Fire Response Frequency in Lake County
EXECUTIVE SUMMARY:
The issue of the Red Net Fire Response Frequency has been in front of the Board recently and I requested another meeting to discuss the history and a possible resolution. The Sheriff has shown a keen interest and should be apprised.
There are several frequencies used by the five fire districts in Lake County. There is one primary channel dispatch channel known as Red Net that has four licensed repeaters with several base stations that covers the five fire districts. This primary channel was applied for by Lakeshore Fire Chief Don Parker in the early 1970's. Red Net use has been continuous for fire related matters for 45 years.
At the beginning of central dispatch and the 911 system implementation in the 1980's the FCC required the license to be placed in a single custodianship for a point of contact. The County took ownership for that purpose. The fire districts are requesting that both the County and the Lake County Fire Chief's Association be concurrent owners to maintain historical continuity with the County and allow the Association to move the point of dispatch as needed for their needs and still retain use in the county.
The requirements for fire dispatch continuity throughout the fire response community have changed over the years because of changing fire behaviors and ever increasing risk to the public. Keeping up with these changes and using the evolving special language that supports coordinated callouts are essential. Moving the Red Net into an environment of specific fire trained dispatchers will increase effectiveness and agility to make needed change.
The Chiefs have discussed this for some time but can see that communication with the Board and Sheriff was lacking so would like to apologize for that. They request the Board support the concurrent ownership plan and the Lake County Fire Chief's.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Discussion and possible direction to staff.
Discussion Only. No Action Taken.
Clerk’s notes: Supervisor Steele presented the item to the Board. Northshore Fire Protection District Chief Jay Beristianos, Lakeport Fire District Chief Doug Hutchison, Lake County Fire Protection District Chief Willie Sapeta and Kelseyville Fire District Joe Huggins were present. Chief Beristianos spoke. The Fire Chiefs' are requesting concurrent licensing with the County and the Fire Chief's Association through the FCC. Sheriff Brian Martin was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:30 A.M. - (a) Report on the efforts of staff to develop a one year Lease Agreement Between the County of Lake and the Lake County Fire Chiefs’ Association for use of the Lake Red Net radio frequency; and (b) Consideration of First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services
Report
approved — Pass
Carried 4-1 — moved by Simon (recovered from the archived minutes)
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(a) At the request of the Sheriff, the Administrative Office and County Counsel are drafting an agreement which, if approved, would make it possible for the Lake County Fire Chiefs' association to lease the Red Net radio frequency for a period of one year. Staff is requesting an opportunity to update your Board on this effort.
(b) As your Board recalls, on June 20, 2017, you approved Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services. This amendment was prepared in response to the County receiving a letter from the Lake County Fire Chiefs' Association, signed by Lakeport Fire Chief Douglas P. Hutchison, advising of the Chiefs' desire to secure another provider
for dispatch services and plan to transition over the next year. Said amendment was intended to support the Fire Districts' plans to terminate the existing agreement for dispatch services with the Sheriff which, prior to the amendment, provided only for termination with cause.
After your Board approved the Amendment, it was forwarded to each of the Districts for approval but none took action to execute it. Subsequently, on September 19, 2017, your Board rescinded the First Amendment to Agreement Between the County of Lake and the Fire Protection District for Dispatch Services.
In a letter dated October 31, 2017, the Fire Chief's requested that the parties reconsider the Amendment. Based on the Chiefs' request, staff is again agendizing the proposed First Amendment for the consideration of your Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) No action - staff report only.
(b) Approve First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 14, 2017
SUBJECT: (a) Report on the efforts of staff to develop a one year Lease Agreement Between the County of Lake and the Lake County Fire Chiefs' Association for use of the Lake Red Net radio frequency; and (b) Consideration of First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services
EXECUTIVE SUMMARY:
(a) At the request of the Sheriff, the Administrative Office and County Counsel are drafting an agreement which, if approved, would make it possible for the Lake County Fire Chiefs' association to lease the Red Net radio frequency for a period of one year. Staff is requesting an opportunity to update your Board on this effort.
(b) As your Board recalls, on June 20, 2017, you approved Amendment No.1 to the Contract Agreement between the County of Lake and the Fire Protection Districts for Dispatch Services. This amendment was prepared in response to the County receiving a letter from the Lake County Fire Chiefs' Association, signed by Lakeport Fire Chief Douglas P. Hutchison, advising of the Chiefs' desire to secure another provider
for dispatch services and plan to transition over the next year. Said amendment was intended to support the Fire Districts' plans to terminate the existing agreement for dispatch services with the Sheriff which, prior to the amendment, provided only for termination with cause.
After your Board approved the Amendment, it was forwarded to each of the Districts for approval but none took action to execute it. Subsequently, on September 19, 2017, your Board rescinded the First Amendment to Agreement Between the County of Lake and the Fire Protection District for Dispatch Services.
In a letter dated October 31, 2017, the Fire Chief's requested that the parties reconsider the Amendment. Based on the Chiefs' request, staff is again agendizing the proposed First Amendment for the consideration of your Board.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) No action - staff report only.
(b) Approve First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services.
(a) Direction to staff was given to prepare a draft in compliance with the FCC for use of the Lake Red Net radio frequency and offer options.
(b) On motion of Supervisor Simon, and by vote of the Board, approved the First Amendment to Agreement Between the County of Lake and the Fire Protection Districts for Dispatch Services. The motion carried by the following vote:
Clerk’s notes: (a) County Administrative Officer Carol Huchingson presented the item to the Board. Sheriff Brian Martin spoke and will support an agreement between the County for a one year use of Red Net while the Lake North infrastructure is developed out, to give the Fire Chief's the repeatable frequency they need. This would include administrative, equipment, maintenance of repeaters and rental costs paid to the County. Chief Deputy County Administrative Officer Jeff Rein was present and spoke. There are Federal regulations will govern such leases and our department is identifying the scope of those regulations. Chief Beristianos spoke for all the Fire Chiefs' and would like the concurrent licensing option only. They have been working with an agency regarding the concurrent and FCC licensing. County Counsel Anita Grant also spoke and stated further research was necessary.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) County Administrative Officer Carol Huchingson presented the item.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Proposed Findings of Fact and Decision in the Appeal of Joan Sturges (AB 17-04)
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on October 24, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: November 14, 2017
SUBJECT: Consideration of Proposed Findings of Fact and Decision in the Appeal of Joan Sturges (AB 17-04)
EXECUTIVE SUMMARY:
Pursuant to your Board's statement of Intended Decision in the above matter on October 24, 2017, I have prepared the attached Findings of Fact and Decision to support your Board's intended decision.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the Findings of Fact are acceptable to you, I would recommend that you take the following two actions:
1. Move to approve the Findings of Fact and authorize the Chair to Sign; and
2. Move to deny the appeal.
On motion of Supervisor Steele, and by vote of the Board, approved Findings of Fact and Decision in the Appeal of Joan Sturges (AB 17-04). The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3(Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of (a) Waiving the Consultant Selection Process as it will not provide an additional benefit to the County or District; and (b) Approval of Engineering Services Agreement for Construction Management and Inspection in the amount of $357,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorize the Chair to Sign
Agreement
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
With their involvement and thorough knowledge of the design, specifications and bid documents, their assistance and oversight during the construction is critical. We would like to have them provide the Construction Management and Inspections Services throughout the construction of this project. This arrangement would require your Board's authorization for sole source procurement. We have determined that competitive bidding would not provide an additional benefit to the County or district. We will avoid time delays and the project does require Brelje & Race's thorough knowledge of the design specifications, bid documents and special requirements.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $632,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The amount of the contract is within the budgeted amount and will be reimbursed with grants funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the Consultant Selection Process as it will not provide an additional benefit to the County or District; and
(b) Approve Engineering Services Agreement for Construction Management and Inspection in the amount of $357,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorize the Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Administrator, Special Districts
DATE: November 7, 2017
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of (a) Waiving the Consultant Selection Process as it will not provide an additional benefit to the County or District; and (b) Approval of Engineering Services Agreement for Construction Management and Inspection in the amount of $357,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorize the Chair to Sign
EXECUTIVE SUMMARY:
The capital project to install a sewer system in the Anderson Springs Community is progressing and has entered the construction phase. Brelje and Race Consulting Engineers designed the system, assisted with negotiations with Caltrans, directed environmental documents and requirements, and provided the 100% design and bid ready documents for construction. They answered contractor's questions during the bidding period and conducted the pre-bid meeting held at Anderson Springs.
With their involvement and thorough knowledge of the design, specifications and bid documents, their assistance and oversight during the construction is critical. We would like to have them provide the Construction Management and Inspections Services throughout the construction of this project. This arrangement would require your Board's authorization for sole source procurement. We have determined that competitive bidding would not provide an additional benefit to the County or district. We will avoid time delays and the project does require Brelje & Race's thorough knowledge of the design specifications, bid documents and special requirements.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $357,000
Amount Budgeted: $632,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The amount of the contract is within the budgeted amount and will be reimbursed with grants funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the Consultant Selection Process as it will not provide an additional benefit to the County or District; and
(b) Approve Engineering Services Agreement for Construction Management and Inspection in the amount of $357,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorize the Chair to Sign
On motion of Supervisor Simon, and by vote of the Board, a) Waived the Consultant Selection Process as it will not provide an additional benefit to the County or District; and (b) Approved the Engineering Services Agreement for Construction Management and Inspection in the amount of $357,000 with Brelje & Race for the Anderson Springs Sewer Project and Authorized the Chair to Sign. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Potential Use of Eastlake Landfill as a Final Disposal Location for Debris Generated from the 2017 Wildfires Located Outside of Lake County
Action Item
Staff memo
EXECUTIVE SUMMARY:
Public Services staff has been contacted by Environmental and Chemical Consulting, Inc. (ECC), the contractor tasked by the U.S. Army Corps of Engineers for the cleanup operations in both Lake and Mendocino County, as well as the Mendocino County Environmental Health Department and private contract haulers, about the possibility of the Eastlake Landfill in Clearlake being used as a final disposal location for fire debris generated from both the public and private fire debris cleanup operations. While the Eastlake Landfill is equipped to accept the fire debris from the Sulphur Fire in Lake County, and additionally prepared to ramp up operations to handle debris from the fires located outside of Lake County, accepting fire debris from outside of Lake County does bring with it certain risks.
The Eastlake Landfill is steadily approaching the maximum capacity for the portion of land that has been developed, permitted, and is currently being used for solid waste disposal. The most recent disposal capacity estimate indicates that the landfill will reach maximum capacity in approximately eight to ten years. While work is currently in progress for a landfill expansion that will increase that capacity by 20-25 years, that process is expected to take six to seven years until the landfill is fully permitted and constructed to the point that it will be ready to accept the first load of solid waste in the expansion area. Furthermore, based on our experience from the 2015-2017 wildfires the debris we can expect to receive from the Redwood Valley Fire would consume landfill space equivalent to that of approximately one year of "normal" solid waste operations. The consumption of this amount of landfill space in a compressed period reduces the time available to plan and complete a necessary landfill expansion. To that end staff contacted CalRecycle and the Central Valley Regional Water Quality Control Board, the two primary permitting agencies for the landfill, to determine the possibility of expediting the expansion project. Inasmuch as neither agency could commit to any shortcuts or a shorter timeline for the permitting process, they did state that they have the ability to prioritize the projects to be reviewed and that consideration would be given to the wildfire impacts and remaining airspace capacity when the Eastlake Landfill expansion project is submitted.
In addition to the concern of airspace capacity, the increased quantity of debris coming into the landfill coupled with the burdensome handling requirements of the type of debris increases the operational costs associated with running the landfill. Some of the more noteworthy increased costs as a result of the fire debris include equipment rental and maintenance, overtime and additional staffing to support the influx of additional tonnage, contracting of projects that would have otherwise been performed more cost-effectively by County staff, special handling requirements for the fire debris, and rapid deterioration of the roads leading to the landfill.
Staff is analyzing the financial impact of accepting out-of-county fire debris and will present a recommended tonnage rate for out-of-county fire debris at the November 14th Board of Supervisors meeting.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
A presentation will be provided addressing financial concerns with out-of-county fire debris.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board receive the information related to fire debris and direct staff as appropriate.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: November 14, 2017
SUBJECT: Consideration of potential use of Eastlake Landfill as a final disposal location for debris generated from the 2017 wildfires located outside of Lake County
EXECUTIVE SUMMARY:
Public Services staff has been contacted by Environmental and Chemical Consulting, Inc. (ECC), the contractor tasked by the U.S. Army Corps of Engineers for the cleanup operations in both Lake and Mendocino County, as well as the Mendocino County Environmental Health Department and private contract haulers, about the possibility of the Eastlake Landfill in Clearlake being used as a final disposal location for fire debris generated from both the public and private fire debris cleanup operations. While the Eastlake Landfill is equipped to accept the fire debris from the Sulphur Fire in Lake County, and additionally prepared to ramp up operations to handle debris from the fires located outside of Lake County, accepting fire debris from outside of Lake County does bring with it certain risks.
The Eastlake Landfill is steadily approaching the maximum capacity for the portion of land that has been developed, permitted, and is currently being used for solid waste disposal. The most recent disposal capacity estimate indicates that the landfill will reach maximum capacity in approximately eight to ten years. While work is currently in progress for a landfill expansion that will increase that capacity by 20-25 years, that process is expected to take six to seven years until the landfill is fully permitted and constructed to the point that it will be ready to accept the first load of solid waste in the expansion area. Furthermore, based on our experience from the 2015-2017 wildfires the debris we can expect to receive from the Redwood Valley Fire would consume landfill space equivalent to that of approximately one year of "normal" solid waste operations. The consumption of this amount of landfill space in a compressed period reduces the time available to plan and complete a necessary landfill expansion. To that end staff contacted CalRecycle and the Central Valley Regional Water Quality Control Board, the two primary permitting agencies for the landfill, to determine the possibility of expediting the expansion project. Inasmuch as neither agency could commit to any shortcuts or a shorter timeline for the permitting process, they did state that they have the ability to prioritize the projects to be reviewed and that consideration would be given to the wildfire impacts and remaining airspace capacity when the Eastlake Landfill expansion project is submitted.
In addition to the concern of airspace capacity, the increased quantity of debris coming into the landfill coupled with the burdensome handling requirements of the type of debris increases the operational costs associated with running the landfill. Some of the more noteworthy increased costs as a result of the fire debris include equipment rental and maintenance, overtime and additional staffing to support the influx of additional tonnage, contracting of projects that would have otherwise been performed more cost-effectively by County staff, special handling requirements for the fire debris, and rapid deterioration of the roads leading to the landfill.
Staff is analyzing the financial impact of accepting out-of-county fire debris and will present a recommended tonnage rate for out-of-county fire debris at the November 14th Board of Supervisors meeting.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
A presentation will be provided addressing financial concerns with out-of-county fire debris.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board receive the information related to fire debris and direct staff as appropriate.
Direction to staff to develop an agreement with Environmental and Chemical Consulting, Inc (ECC) to move debris to the Eastlake Landfill via Hwy 29 to Hwy 53 including costs, for use as a final disposal location for the debris generated from the 2017 Wildfires located outside of Lake County.
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board and gave a PowerPoint presentation of the current state of airspace and expansion of the Eastlake Landfill, which is at 87% capacity for 2017. Environmental Health Director Ray Ruminski was present and spoke.
Chair Smith asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9.5Consideration of (a) Waiving the Consultant Selection Process as it will not provide any benefit to the County or the District; and (b) Approval of the MOU between Cobb Area Water and Special Districts, allowing the remaining Geothermal Mitigation Funds to be used for the Engineering and Design of Phase #1 of the Cobb Water Consolidation and authorize the Chair to sign.
Agreement
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
trict.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The money has already been approved for the Cobb Area Consolidation Project and this request will allow additional services to be performed without increasing the amount of funds required from the geothermal mitigation funding.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We request that your Board waive the Consultant Selection Process as it will not provide any benefit to the County or the District; and (b) Approve of the MOU between Cobb Area Water and Special Districts, allowing the remaining Geothermal Mitigation Funds to be used for the Engineering and Design of Phase #1 of the Cobb Water Consolidation and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Administrator, Special Districts
DATE: November 14, 2017
SUBJECT: Consideration of (a) Waiving the Consultant Selection Process as it will not provide any benefit to the County or the District; and (b) Approval of the MOU between Cobb Area Water and Special Districts, allowing the remaining Geothermal Mitigation Funds to be used for the Engineering and Design of Phase #1 of the Cobb Water Consolidation and authorize the Chair to sign.
EXECUTIVE SUMMARY:
On Dec 1, 2015, your Board approved $250,000 from Geothermal Mitigation Funds to be used for the feasibility study for consolidation of the water systems in the Cobb Mountain area.
On November 22, 2016 your Board approved a Memorandum of Understanding (MOU) between Special Districts and Cobb Area Water District to work jointly on the feasibility study.
After a competitive selection process, an engineering contract with Brelje and Race for the feasibility study in the amount of $133,800 was signed. That agreement has been completed. In addition, Cobb Area Water drew $12,430.40 to cover the additional expenses they incurred during the feasibility study.
A balance of $103,769.60 remains.
The consolidation of eight water systems is being conducted in phases. Phase #1 of the consolidation includes bringing Branding Iron Water System and Hill 9 & 10 Water System into Cobb Area Water System. This phase will include additional water storage and hydrants that will increase fire suppression capabilities and be beneficial to the entire Cobb area.
The engineering and design to accomplish phase #1 is estimated to cost $216,921. The balance of the Geothermal Mitigation Funds would be used for a portion of these costs with the balance being paid with California State Proposition 1 funds.
The initial feasibility study was performed by Brelje and Race Consulting Engineers. The extensive knowledge and data they gained while conducting the feasibility study will be useful in the engineering and design of phase #1 and will allow the engineering and design to be conducted more efficiently, saving money and time. We have determined that competitive bidding will not provide any benefit to the County or the district.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The money has already been approved for the Cobb Area Consolidation Project and this request will allow additional services to be performed without increasing the amount of funds required from the geothermal mitigation funding.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We request that your Board waive the Consultant Selection Process as it will not provide any benefit to the County or the District; and (b) Approve of the MOU between Cobb Area Water and Special Districts, allowing the remaining Geothermal Mitigation Funds to be used for the Engineering and Design of Phase #1 of the Cobb Water Consolidation and authorize the Chair to sign.
On motion of Supervisor Brown, and by vote of the Board, (a) Waived the Consultant Selection Process as it will not provide any benefit to the County or the District; and (b) Approved the MOU between Cobb Area Water and Special Districts, allowing the remaining Geothermal Mitigation Funds to be used for the Engineering and Design of Phase #1 of the Cobb Water Consolidation and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1): Loberg v. County of Lake, et al.
Closed Session Item
Clerk’s notes: No action taken
10.2(Sitting as the Lake County IHSS Public Authority Board of Directors) - Conference with Labor Negotiator: (a) Agency Negotiator: Crystal Markytan and F. Buchanan (b) Employee Organization: California United Homecare Workers Union AFSCME/SEIU Local 4034
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:30 p.m. having taken no action.