Board Of Supervisors — Tuesday, November 7, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1(Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of Change Order No. 1 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08.
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The plans specified a 10' diameter pre-cast structure for the grit chamber as part of the improvement at the headworks. The slab for this wet well structure was permitted in Addendum No. 2 to be a 13'-10" circular structure. However, when the contractor submitted shop drawings for the structure the design engineer required a square base for stability purposes. The design engineer further required the square base to be of one piece instead of a two piece design. This requirement was due to concerns about potential seepage through the joint line as well as an increased potential for differential settlement of the structure. The District in agreement with the design engineer decided against the two piece design and required a one piece, square slab for the structure to ensure the best water tight and stable structure for the project. This resulted in additional materials casting costs of $1,300, additional wide load trucking costs of $4,300 and additional crane costs of $5,400. To enhance the water-tightness of the precast structure the design engineer required that the wet well structure be coated with a two-part epoxy at a cost of $2,500. These measures resulted in an additional cost of $13,500 related to the wet well.
Plans and specifications allowed for the use of select native back fill around the wet well structure. During construction it was determined that the native backfill contained too high of a clay content and was potentially too expansive. The contractor was required to import 122 tons of Class 2 Aggregate Base at a cost of $2,424.14. The contractor proposed only charging the District for half of the additional materials cost and the District agreed to the change of $1,212.07.
In order to remedy a conflict on the plans between the measured width of the new concrete slab and the actual width of the headworks structure an additional 6" thick concrete slab 12'x14'-6" was required. This was installed at an additional cost of $3,800.
Contingency funding of approximately $60,000 remains within the project budget. The changes will be funded by available project funding.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is $60,000 remaining in the project budget. These changes will be funded by available funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Approve Change Order No. 1 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District (LACOSAN)
FROM: Jan Coppinger, Special Districts Administrator
DATE: November 7, 2017
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of Change Order No. 1 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08
EXECUTIVE SUMMARY: The plans specified a 10' diameter pre-cast structure for the grit chamber as part of the improvement at the headworks. The slab for this wet well structure was permitted in Addendum No. 2 to be a 13'-10" circular structure. However, when the contractor submitted shop drawings for the structure the design engineer required a square base for stability purposes. The design engineer further required the square base to be of one piece instead of a two piece design. This requirement was due to concerns about potential seepage through the joint line as well as an increased potential for differential settlement of the structure. The District in agreement with the design engineer decided against the two piece design and required a one piece, square slab for the structure to ensure the best water tight and stable structure for the project. This resulted in additional materials casting costs of $1,300, additional wide load trucking costs of $4,300 and additional crane costs of $5,400. To enhance the water-tightness of the precast structure the design engineer required that the wet well structure be coated with a two-part epoxy at a cost of $2,500. These measures resulted in an additional cost of $13,500 related to the wet well.
Plans and specifications allowed for the use of select native back fill around the wet well structure. During construction it was determined that the native backfill contained too high of a clay content and was potentially too expansive. The contractor was required to import 122 tons of Class 2 Aggregate Base at a cost of $2,424.14. The contractor proposed only charging the District for half of the additional materials cost and the District agreed to the change of $1,212.07.
In order to remedy a conflict on the plans between the measured width of the new concrete slab and the actual width of the headworks structure an additional 6" thick concrete slab 12'x14'-6" was required. This was installed at an additional cost of $3,800.
Contingency funding of approximately $60,000 remains within the project budget. The changes will be funded by available project funding.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 18,512.07
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is $60,000 remaining in the project budget. These changes will be funded by available funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Approve Change Order No. 1 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08
On motion of Supervisor Steele, and by vote of the Board, approved Change Order No. 1 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08 and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board. Administrator Jan Coppinger was also present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.2(Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of Change Order No. 2 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: One component of the project was to install knife valves on the outfall from the treatment ponds to the chlorine contact ditch. This will allow the ability for the operators to isolate the ponds as needed and stop flow to the chlorine contact ditch for maintenance purposes. The as-built record drawings for the plant indicated that the 24" ductile iron fittings at the outflow were flange x flange. When the pond level was lowered in preparation for the work it was discovered that the fittings were not flange x flange but mechanical joint (MJ) x MJ. As a result the ponds needed to be lowered further, the existing elbows needed to be removed and replace with MJ x flange fittings so the valves could be installed per plan at the elevation required. This resulted in additional materials costs over $18,000 and additional labor costs to remove and replace the fittings. The cost for the additional work is $27,835 with an allotment of an additional 14 days for the work. This cost will be covered by remaining funding within the project budget allocated to contingencies
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $27,835
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Approximately $40,000 remains in the project budget and are sufficient to cover the cost of this CCO.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Approve Contract Change Order #2 for an increase of $27,835.00, a revised contract amount of $414,047.07, an additional 14 days, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District (LACOSAN)
FROM: Jan Coppinger, Administrator
DATE: Nov 7, 2017
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of Change Order No. 2 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08
EXECUTIVE SUMMARY: One component of the project was to install knife valves on the outfall from the treatment ponds to the chlorine contact ditch. This will allow the ability for the operators to isolate the ponds as needed and stop flow to the chlorine contact ditch for maintenance purposes. The as-built record drawings for the plant indicated that the 24" ductile iron fittings at the outflow were flange x flange. When the pond level was lowered in preparation for the work it was discovered that the fittings were not flange x flange but mechanical joint (MJ) x MJ. As a result the ponds needed to be lowered further, the existing elbows needed to be removed and replace with MJ x flange fittings so the valves could be installed per plan at the elevation required. This resulted in additional materials costs over $18,000 and additional labor costs to remove and replace the fittings. The cost for the additional work is $27,835 with an allotment of an additional 14 days for the work. This cost will be covered by remaining funding within the project budget allocated to contingencies
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $27,835
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Approximately $40,000 remains in the project budget and are sufficient to cover the cost of this CCO.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Approve Contract Change Order #2 for an increase of $27,835.00, a revised contract amount of $414,047.07, an additional 14 days, and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consideration of Change Order No. 2 for the Southeast Regional Wastewater Treatment Plant Headworks Improvement Project, Bid No. 15-08 and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board. Administrator Jan Coppinger was also present.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Adopt Proclamation Designating the Month of November 2017 as Alzheimer's Awareness Month in Lake County, California and Honoring Eva Johnson as the Founder of the Adult Day Care Program, now known as Elder Day Services of Lake County, Ca. Inc.
Proclamation
passed on consent
7.2Appoint the Public Works Director and the County Administrative Officer, or their Designees, to Serve as the Negotiating Team for the Purchase of Easements Relative to the Following Construction Projects:
a. South Main Street – Soda Bay Road Corridor Improvement Project; and b. Robinson Creek Bridge at Mockingbird Lane
Appointment
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The above referenced projects have reached the easement acquisition stage in their development. Both projects involve acquisition of easements through commercial business properties. As is customary in the acquisition of easements, the County has engaged the services of a firm highly experienced in establishing land values. That expertise, however, does not extend to valuing the potential impact on business operations. Establishing such value will require more in depth negotiation.
In such circumstances, County policy requires your Board to appoint a negotiating team. Staff is recommending that the negotiating team be comprised of the Public Works Director and the County Administrative Officer, or their designees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): TBD
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint the Public Works Director and the County Administrative Officer, or their designees, to serve as the negotiating team for the purchase of easements relative to the following construction projects:
a. South Main Street - Soda Bay Road Corridor Improvement Project; and
b. Robinson Creek Bridge at Mockingbird Lane
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 7, 2017
SUBJECT: Appoint the Public Works Director and the County Administrative Officer, or their designees, to serve as the negotiating team for the purchase of easements relative to the following construction projects:
a. South Main Street - Soda Bay Road Corridor Improvement Project; and
b. Robinson Creek Bridge at Mockingbird Lane
EXECUTIVE SUMMARY:
The above referenced projects have reached the easement acquisition stage in their development. Both projects involve acquisition of easements through commercial business properties. As is customary in the acquisition of easements, the County has engaged the services of a firm highly experienced in establishing land values. That expertise, however, does not extend to valuing the potential impact on business operations. Establishing such value will require more in depth negotiation.
In such circumstances, County policy requires your Board to appoint a negotiating team. Staff is recommending that the negotiating team be comprised of the Public Works Director and the County Administrative Officer, or their designees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): TBD
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint the Public Works Director and the County Administrative Officer, or their designees, to serve as the negotiating team for the purchase of easements relative to the following construction projects:
a. South Main Street - Soda Bay Road Corridor Improvement Project; and
b. Robinson Creek Bridge at Mockingbird Lane
7.3(a) Adopt Resolution Appointing Directors of Certain Special District Boards in Lieu of Holding a General District Election on November 7, 2017; and (b) Appoint each person recommended by the District Board of Directors so that the persons will take office and serve exactly as if elected at a general district election for the elective office.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Elections Code Section 10515 requires the Registrar of Voters to submit a certificate of facts to the Board of Supervisors when the number of persons who have filed a Declaration of Candidacy for director does not exceed the number of offices of director to be filled at a general district election. To comply with Section 10515, I am presenting a resolution to your Board with the names of persons who filed a Declaration of Candidacy for the November 7, 2017 General District Election for each of the Special Districts that are not required to hold an election because there are no more nominees than there are vacancies. Section 10515 also states that if no person has filed a Declaration of Candidacy for any office, the Board of Supervisors shall appoint any person to the office who is qualified on the date when the election would have been held.
The following Special Districts that currently have vacancies to be filled at the November 7, 2017 General District Election, have recommended the appointment of the following qualified persons as per the attached letters:
ADAMS SPRINGS WATER DISTRICT
Greg Clouse, 4 year term
David Epstien, 2 year unexpired term
KONOCTI COUNTY WATER DISTRICT
Audrey Barber, 4 year term
Tom Oranje, 2 year unexpired term
SCOTTS VALLEY WATER CONSERVATION DISTRICT
Division I, 2 year unexpired term; No recommendations from District
Division II, 4 year term; No recommendations from District
SOUTH LAKE COUNTY FIRE PROTECTION DISTRICT
Reg Garcia, 4 year term
ANDERSON SPRINGS COMMUNITY SERVICES DISTRICT
Patricia L. Ray, 4 year term
Your Board may accept the District Board of Director's recommendations or appoint any other qualified person(s) to serve as Director.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the appointments are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Appointing Directors of Certain Special District Boards in Lieu of Holding a General District Election on November 7, 2017; and (b) Appoint each person recommended by the District Board of Directors so that the persons will take office and serve exactly as if elected at a general district election for the elective office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Directors
FROM: Diane C. Fridley, Registrar of Voters
DATE: November 7, 2017
SUBJECT: (a) Adopt Resolution Appointing Directors of Certain Special District Boards in Lieu of Holding a General District Election on November 7, 2017; and (b) Appoint each person recommended by the District Board of Directors so that the persons will take office and serve exactly as if elected at a general district election for the elective office.
EXECUTIVE SUMMARY:
Elections Code Section 10515 requires the Registrar of Voters to submit a certificate of facts to the Board of Supervisors when the number of persons who have filed a Declaration of Candidacy for director does not exceed the number of offices of director to be filled at a general district election. To comply with Section 10515, I am presenting a resolution to your Board with the names of persons who filed a Declaration of Candidacy for the November 7, 2017 General District Election for each of the Special Districts that are not required to hold an election because there are no more nominees than there are vacancies. Section 10515 also states that if no person has filed a Declaration of Candidacy for any office, the Board of Supervisors shall appoint any person to the office who is qualified on the date when the election would have been held.
The following Special Districts that currently have vacancies to be filled at the November 7, 2017 General District Election, have recommended the appointment of the following qualified persons as per the attached letters:
ADAMS SPRINGS WATER DISTRICT
Greg Clouse, 4 year term
David Epstien, 2 year unexpired term
KONOCTI COUNTY WATER DISTRICT
Audrey Barber, 4 year term
Tom Oranje, 2 year unexpired term
SCOTTS VALLEY WATER CONSERVATION DISTRICT
Division I, 2 year unexpired term; No recommendations from District
Division II, 4 year term; No recommendations from District
SOUTH LAKE COUNTY FIRE PROTECTION DISTRICT
Reg Garcia, 4 year term
ANDERSON SPRINGS COMMUNITY SERVICES DISTRICT
Patricia L. Ray, 4 year term
Your Board may accept the District Board of Director's recommendations or appoint any other qualified person(s) to serve as Director.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the appointments are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Appointing Directors of Certain Special District Boards in Lieu of Holding a General District Election on November 7, 2017; and (b) Appoint each person recommended by the District Board of Directors so that the persons will take office and serve exactly as if elected at a general district election for the elective office.
7.4(Sitting as Lake County Sanitation District, Board of Directors) - Adopt Resolution to Cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
Resolution
pulled on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution to cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Administrator
Dan Janakes, Fiscal Administrator
DATE: November 7, 2017
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution to cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
EXECUTIVE SUMMARY: The FY 17/18 budget included an allocation in budget unit 8354 (LACOSAN SE) in the amount of $85,000 to purchase a mini-excavator. While performing mitigation after the recent floods, it became apparent that the equipment originally requested will not meet all workload demands. The reach on the excavator was too short and would not be useful in much of the work we need to perform.
We have received bids for an excavator that meets the specifications to perform all jobs required at the facility. We believe spending the additional $20,000.00 is financially prudent as it will ensure that we have adequate equipment to do the work and will not be forced to lease additional equipment.
We are requesting your Board's approval to cancel O&M Reserve Designations for the LACOSAN SE in the amount of $20,000.00 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other. This will provide $105,000 for the purchase of the excavator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: 20,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Adopt Resolution to cancel Lake County Sanitation District Southeast (LACOSAN SE) O&M Reserve Designations in the amount of $20,000 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other.
Clerk’s notes: Item 7.4 was pulled at the request of the department to bring back at the November 14, 2017 meeting.
7.5(Sitting as Lake County Watershed Protection District, Board of Directors) - Approve Agreement between Lake County Watershed Protection District and Bohan & Canelis General Engineering for levee mowing from July 1, 2017 through June 30, 2021 for an amount not to exceed $63,600, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
The Watershed Protection District is responsible for mowing of levees in Named Area 9 that parallel Scott's Creek, Middle Creek and the Clover Creek Diversion near Upper Lake in Lake County. The annual cost of this multi-year contract will start at $15,191.92 and increase by no more than 3% annually for cost of living increases through the end of the contract. Past experience with Bohan and Canelis has been highly satisfactory.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve a contract with Bohan & Canelis General Engineering for levee mowing from July 1, 2017 through June 30, 2021 for an amount not to exceed $63,600, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: Philip B. Moy, Water Resources Department Director
DATE: 7 November 2017
SUBJECT: Approve Agreement between Lake County Watershed Protection District and Bohan & Canelis General Engineering for levee mowing from July 1, 2017 through June 30, 2021 for an amount not to exceed $63,600, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Watershed Protection District is responsible for mowing of levees in Named Area 9 that parallel Scott's Creek, Middle Creek and the Clover Creek Diversion near Upper Lake in Lake County. The annual cost of this multi-year contract will start at $15,191.92 and increase by no more than 3% annually for cost of living increases through the end of the contract. Past experience with Bohan and Canelis has been highly satisfactory.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $63,600
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve a contract with Bohan & Canelis General Engineering for levee mowing from July 1, 2017 through June 30, 2021 for an amount not to exceed $63,600, and authorize the Chair to sign.
7.6Approve Permit for Steve's Aircraft to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Steve's Aircraft, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 7, 2017
SUBJECT: Approve Permit for Steve's Aircraft to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Steve's Aircraft, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: None
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
7.7Approve Permit for Jones Flying Service, Inc.to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Fixed based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jones Flying Service, Inc., a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request that Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request that Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 7, 2017
SUBJECT: Approve Permit for Jones Flying Service, Inc.to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
EXECUTIVE SUMMARY: Fixed based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jones Flying Service, Inc., a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request that Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: 0
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request that Board's approval and authorization for the Chair to sign the attached permit.
7.8Approve Permit for Reach Air Medical Services, LLC. to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Reach Air Medical Services, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 24, 2017
SUBJECT: Approve Permit for Reach Air Medical Services, LLC. to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Reach Air Medical Services, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
7.9Approve Permit for Jack Olof to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jack Olof, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: None
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 7, 2017
SUBJECT: Approve Permit for Jack Olof to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jack Olof, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: None
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
7.10Approve Permit for Westgate Petroleum to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Westgate Petroleum, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 7, 2017
SUBJECT: Approve Permit for Westgate Petroleum to Conduct Aeronautical Activities at Lampson Airport for FY 2017-2018 and Authorize Chair to Sign.
EXECUTIVE SUMMARY: Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Westgate Petroleum, a fixed base operator at Lampson Airport. The required insurance certificate and $750 annual permit fee for fiscal year 2017/2018 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
7.11Approve Purchase and Installation of Two Booster Pumps from Cal-Tech Pump Well and Water Treatment, for Phase I and Phase II at the Lake County Jail, Hill Road Facility in the amount of $49,256.63; and authorize the Public Services Director to sign the Notice to Proceed.
Action Item
passed on consent
Staff memo
The water entering the facility in Phase I is approximately 32 psi and should be boosted to 70-80 psi to ensure the toilets, showers, laundry and kitchen have sufficient water pressure to function. On October 25, 2017, the water booster pump for Phase II was pumping water with too much pressure. The Intake/suction was approximately 32 psi, and the supply/pressure side should have been at 60psi. It was being boosted to 80psi with spikes of over 100psi at least once a minute. This has caused issues with the toilet supply tubes separating and flooding as well as damaging the safety cell flooring in the sobering cells causing in excess of $15,000 in damage. We have requested Cal-Tech do a temporary fix until such time as this purchase and installation can be approved by your Board and coordinated through Public Services.
Public Services have reviewed the Statement of Work and bid document, but because it exceeds the Department authority, your Board's approval is required.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 50,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Jail budget 2301, object code 18.00
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Purchase and Installation of Two Booster Pumps from Cal-Tech Pump Well and Water Treatment, for Phase I and Phase II at the Lake County Jail, Hill Road Facility in the amount of $49,256.63; and authorize the Public Services Director to sign the Notice to Proceed.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 7, 2017
SUBJECT: Approve Purchase and Installation of Two Booster Pumps from Cal-Tech Pump Well and Water Treatment, for Phase I and Phase II at the Lake County Jail, Hill Road Facility in the amount of $49,256.63; and authorize the Public Services Director to sign the Notice to Proceed.
EXECUTIVE SUMMARY: The Lake County Jail/Hill Road Facility has recently been experiencing failures in both the Phase I and Phase II water booster pumps. There is the possibility of imminent failure of the Phase I & II Booster Pumps. The Phase I booster pump is a two motor system. One motor has failed. The second motor has an aqua stat failure and impeller failure that was re-welded. The impeller had to be repaired as there are no longer any replacement parts. The Phase II booster pump is a two motor system as well. One motor has failed. There is an operating system failure switch over. Both pump systems are several generations behind the current products available. The facility will need full system replacements for both Phase I & II.
The water entering the facility in Phase I is approximately 32 psi and should be boosted to 70-80 psi to ensure the toilets, showers, laundry and kitchen have sufficient water pressure to function. On October 25, 2017, the water booster pump for Phase II was pumping water with too much pressure. The Intake/suction was approximately 32 psi, and the supply/pressure side should have been at 60psi. It was being boosted to 80psi with spikes of over 100psi at least once a minute. This has caused issues with the toilet supply tubes separating and flooding as well as damaging the safety cell flooring in the sobering cells causing in excess of $15,000 in damage. We have requested Cal-Tech do a temporary fix until such time as this purchase and installation can be approved by your Board and coordinated through Public Services.
Public Services have reviewed the Statement of Work and bid document, but because it exceeds the Department authority, your Board's approval is required.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 50,000
Amount Budgeted: 50,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Jail budget 2301, object code 18.00
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Purchase and Installation of Two Booster Pumps from Cal-Tech Pump Well and Water Treatment, for Phase I and Phase II at the Lake County Jail, Hill Road Facility in the amount of $49,256.63; and authorize the Public Services Director to sign the Notice to Proceed.
7.12(a) Approve Submission of FY2017 State Homeland Security Grant Application in the amount of $139,894; (b) Authorize the Sheriff to sign the Grant Application; and (c) Authorize the Chairman of the Board or County Administrative Officer to sign the Grant Assurances.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The US Department of Homeland Security is providing funding through the Homeland Security Grant Program. This is the seventeenth year this funding has been available.
This grant provides monies for agencies to enhance their capabilities to prevent, respond to, and recover from terrorist attacks, major disasters and other emergencies.
The State Homeland Security grant program (SHSGP) has allocated $139,894 for this cycle. These funds can be used for planning for homeland security and emergency operations, the purchase of specialized equipment, training costs and exercises, and the management and administration of these strategies. They can also be used for planning activities associated with vulnerability assessments and the development of security plans and organizational activities
The anti-terrorism board met on January 9, 2017, to review the proposals submitted from various entities. The grant application is due to the State no later than November 1, 2017. Due to the recent fire activity an extension has been granted in order for your Board to approve the document.
Each page of the grant assurances must be initialed in blue ink by either the Chairman of the Board or the County Administrative Officer.
We request your Boards' approval to submit this grant application in the amount of $139,894. Upon grant approval, the funds will be allocated in the Sheriff/Office of Emergency Services budget unit 2704 for fiscal year 2017/18 by separate resolution.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Amount Budgeted: To be allocated by separate resolution
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): To be allocated, by separate resolution, upon grant approval. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve submission of FY2017 State Homeland Security Grant Application in the amount of $139,894; (b) Authorize the Sheriff to sign the grant application; and (c) Authorize the Chairman of the Board or County Administrative Officer to sign the grant assurances.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: November 7, 2017
SUBJECT: (a) Approve submission of FY2017 State Homeland Security Grant Application in the amount of $139,894; (b) Authorize the Sheriff to sign the grant application; and (c) Authorize the Chairman of the Board or County Administrative Officer to sign the grant assurances.
EXECUTIVE SUMMARY:
The US Department of Homeland Security is providing funding through the Homeland Security Grant Program. This is the seventeenth year this funding has been available.
This grant provides monies for agencies to enhance their capabilities to prevent, respond to, and recover from terrorist attacks, major disasters and other emergencies.
The State Homeland Security grant program (SHSGP) has allocated $139,894 for this cycle. These funds can be used for planning for homeland security and emergency operations, the purchase of specialized equipment, training costs and exercises, and the management and administration of these strategies. They can also be used for planning activities associated with vulnerability assessments and the development of security plans and organizational activities
The anti-terrorism board met on January 9, 2017, to review the proposals submitted from various entities. The grant application is due to the State no later than November 1, 2017. Due to the recent fire activity an extension has been granted in order for your Board to approve the document.
Each page of the grant assurances must be initialed in blue ink by either the Chairman of the Board or the County Administrative Officer.
We request your Boards' approval to submit this grant application in the amount of $139,894. Upon grant approval, the funds will be allocated in the Sheriff/Office of Emergency Services budget unit 2704 for fiscal year 2017/18 by separate resolution.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: 139,894
Amount Budgeted: To be allocated by separate resolution
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): To be allocated, by separate resolution, upon grant approval. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve submission of FY2017 State Homeland Security Grant Application in the amount of $139,894; (b) Authorize the Sheriff to sign the grant application; and (c) Authorize the Chairman of the Board or County Administrative Officer to sign the grant assurances.
7.13Approve Long Distance Travel to Las Vegas, Nevada for Water Resources Technician Mark Miller to Attend Advanced Watercraft Disinfection Training from November 13, 2017 through November 16, 2017 for the Lake County Invasive Species Prevention Program to prevent Quagga/Zebra Mussels within Lake County.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Water Resources Technician Mark Miller now leads implementation of the County quagga mussel program. The proposed training incorporates components of the WIT II disinfection training as well as more advanced issues that will help facilitate Mark in his instruction and training of others within the Lake County Invasive Species Prevention Program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $800.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel to Las Vegas, Nevada for Water Resources Technician Mark Miller to Attend Advanced Watercraft Disinfection Training from November 13, 2017 through November 16, 2017 for the Lake County Invasive Species Prevention Program to prevent Quagga/Zebra Mussels within Lake County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: November 7, 2017
SUBJECT: Approve Long Distance Travel to Las Vegas, Nevada for Water Resources Technician Mark Miller to Attend Advanced Watercraft Disinfection Training from November 13, 2017 through November 16, 2017 for the Lake County Invasive Species Prevention Program to prevent Quagga/Zebra Mussels within Lake County.
EXECUTIVE SUMMARY: Water Resources Technician Mark Miller now leads implementation of the County quagga mussel program. The proposed training incorporates components of the WIT II disinfection training as well as more advanced issues that will help facilitate Mark in his instruction and training of others within the Lake County Invasive Species Prevention Program.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $650.00
Amount Budgeted: $800.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None.
STAFFING IMPACT (if applicable): None.
..Recommended Action
RECOMMENDED ACTION: Approve Long Distance Travel to Las Vegas, Nevada for Water Resources Technician Mark Miller to Attend Advanced Watercraft Disinfection Training from November 13, 2017 through November 16, 2017 for the Lake County Invasive Species Prevention Program to prevent Quagga/Zebra Mussels within Lake County.
On motion of Supervisor Steele, and by vote of the Board approved consent agenda items 7.1 through 7.13, with the exception of 7.4. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Ceva Giumelli, Joyce Percy and Joan Moss spoke.
8.29:10 A.M. - Presentation of Proclamation Designating the Month of November 2017 as Alzheimer's Awareness Month in Lake County, California and Honoring Eva Johnson as the Founder of the Adult Day Care Program, now known as Elder Day Services of Lake County, Ca. Inc.
Proclamation
Clerk’s notes: Supervisor Steele read the proclamation into the record and presented it to the attendees of the Elder Day Care Group. Eva Johnson was recognized as the founder of this group 21 years ago. Ms. Johnson spoke.
8.39:12 A.M. ERRATUM: (a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer; (b) Update and Discussion on Sulphur Fire Recovery; and (c) Consideration of Establishing a Deadline Earlier than the State-mandated date of November 13, 2017 for Return of Right of Entry (ROE) Forms from Sulphur Fire survivor/owners to Participate in the County/State Debris Cleanup Program
Proclamation
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
(c) Since posting this agenda item for Board consideration on November 7, 2017, staff has received further guidance from CalOES regarding establishment of a deadline for acceptance of ROE forms from Sulphur Fire owner/survivors, thus prompting this amended memorandum.
Given the magnitude of the cleanup effort required for burned homes in all counties impacted by the Northern California Wildfires which commenced on October 8th and October 9th, 2017, staff is advised that CalOES, in concert with the other state and federal agencies involved in the cleanup effort, has determined that November 13, 2017 is the latest possible date a County may use for its ROE return deadline.
Your Board may recall that in the Valley Fire cleanup effort, ROE return was allowed over a longer period of time. However, the situation now, with major wildfires in multiple areas destroying thousands of homes, is quite different than the time of the Valley Fire. The current massive cleanup is part of a coordinated effort by the state and federal agencies, intended to be completed as soon as possible to mitigate the impact of erosion problems and to stimulate recovery.
Some of the impacted counties are establishing deadlines earlier than November 13, 2017. However, staff opines that an earlier date would only serve to reduce the number of returned ROE's, potentially having a negative impact on local recovery.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a)Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency.
(b) Discussion only.
(c) Possible direction to staff, should your Board use its discretion to establish an ROE return deadline sooner than the state-mandated date of November 13, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
Carol J. Huchingson, County Administrative Officer
DATE: November 7, 2017
SUBJECT:
(a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer;
(b) Update and Discussion on Sulphur Fire Recovery;
(c) Consideration of Establishing a Deadline Earlier than the State-mandated date of November 13, 2017 for Return of Right of Entry (ROE) Forms from Sulphur Fire survivor/owners to Participate in the County/State Debris Cleanup Program.
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
(c) Since posting this agenda item for Board consideration on November 7, 2017, staff has received further guidance from CalOES regarding establishment of a deadline for acceptance of ROE forms from Sulphur Fire owner/survivors, thus prompting this amended memorandum.
Given the magnitude of the cleanup effort required for burned homes in all counties impacted by the Northern California Wildfires which commenced on October 8th and October 9th, 2017, staff is advised that CalOES, in concert with the other state and federal agencies involved in the cleanup effort, has determined that November 13, 2017 is the latest possible date a County may use for its ROE return deadline.
Your Board may recall that in the Valley Fire cleanup effort, ROE return was allowed over a longer period of time. However, the situation now, with major wildfires in multiple areas destroying thousands of homes, is quite different than the time of the Valley Fire. The current massive cleanup is part of a coordinated effort by the state and federal agencies, intended to be completed as soon as possible to mitigate the impact of erosion problems and to stimulate recovery.
Some of the impacted counties are establishing deadlines earlier than November 13, 2017. However, staff opines that an earlier date would only serve to reduce the number of returned ROE's, potentially having a negative impact on local recovery.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a)Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency.
(b) Discussion only.
(c) Possible direction to staff, should your Board use its discretion to establish an ROE return deadline sooner than the state-mandated date of November 13, 2017.
(a) On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(b) Discussion Only
(c) There was Board Consensus for County Administrative Officer Carol Huchingson to write a letter the the California Governor's Office of Emergency Services on behalf of the Board expressing their sentiments and asking for an additional two weeks for the Right of Entry deadline.
Clerk’s notes: (a) Health Services Director Denise Pomeroy presented the item to the Board. Environmental Health Director Ray Ruminski gave a report on the Sulphur Fire. The Army Corps of Engineers is in charge of the debris removal for this disaster. CalRecycle was the contractor for the previous fires in the County, funded as part of the operation. The Right of Entry (ROE) deadline is next Monday, November 13, 2017 and forms will not be accepted after that date. A private contractor will be necessary for anyone who does not turn in an ROE form by the due date. Out of 201 properties, 3 properties are subject to nuisance abatement action for the Sulphur Fire.
(b) County Administrative Officer Carol Huchingson introduced the item. Water Resources Director Phil Moy presented the item to the Board. LSC Environmental Products is applying a product to the Sulphur Fire burn area, known as Posi-Shell for erosion control, which will hold burn debris and ash in place so it does not wash into the lake. A mixture of clay cement and water is sprayed on the debris. The company is working with CalOES on the application process. Posi-Shell is a neutral product but will be kept out of the water.
(c) County Administrative Officer Carol Huchingson presented the item to the Board. There has been discussion regarding the Right of Entry (ROE) deadline with FEMA and CalOES. The only option is an earlier deadline for the ROE. Jeff Toney from CalOES spoke regarding this deadline. The date was elected due to the direct threat for public health and safety, as well as planning and expediency. Ms. Huchingson spoke and offered to write a letter on behalf of the Board regarding the deadline requesting two more weeks. FEMA Division Supervisor Lance Harbor discussed the intent of the Right of Entry, which is to set the deadline to ensure the debris operations are complete by end of the year. Once the January rain season comes, there will be issues with the remaining debris on the ground. The deadline is also important to accelerate the abatement process while the contractors are still available.
Chair Smith asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
8.49:15 A.M. - Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: November 7, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:16 A.M. - (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
Presentation
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: November 7, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and
(b) Update on Valley Fire Debris Insurance Collection Project.
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Administrative Analyst Marcy Harrison reported on the Valley Fire Debris Insurance Collection Project. County Administrative Officer Carol Huchingson also spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: November 7, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.79:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.89:30 A.M. - HEARING - Consideration of Appeal of Marijuana Nuisance Abatement; located at 2705 Hartley Road, Lakeport (APN 005-039-08 - Penni Rene White)
Action Item
withdrawn
Staff memo
1.) Uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated September 26, 2017.
2.) Authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
Attachments
1. Notice of Nuisance and Order to Abate
2. Nuisance Abatement Hearing Request Form
EXECUTIVE SUMMARY:
On September 26, 2017 Lake County, the Code Enforcement investigated a complaint for a possible unlawful marijuana grow site located at 2705 Hartley Rd, Lakeport, CA. The Code Enforcement officer arrived at the subject property and could see marijuana growing over the top of a fence on the property. A Notice and Order to Abate Unlawful Marijuana Cultivation; see Attachment 1 was completed and posted on the property on September 26, 2017.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance, Chapter 21, Article 72. On September 29, 2017 a Marijuana Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from the property owner's attorney, which was done in a timely manner. The Request Form specified two (2) reasons why it is believed that the property is not in violation: 1) the property owner is not aware of any cultivation at this property that violates Section 21-72 of the Lake County Municipal Code and 2) Specifically, there is no violation of section 72.5(b).
This property located at 2705 Hartley Rd, Lakeport is 1.45 acres and zoned SR, Suburban Reserve District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary. This property is located within the Community Growth Boundary of North Lakeport. Therefore outdoor cultivation is prohibited.
FISCAL IMPACT: _X__ None ___ Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Request: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT: N/A
..Recommended Action
RECOMMENDATION:
1) Uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated September 26, 2017.
2) Authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
BY: Jeri Driver, Code Enforcement Technician
DATE: November 7, 2017
SUBJECT:
1.) Uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated September 26, 2017.
2.) Authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
Attachments: 1. Notice of Nuisance and Order to Abate
2. Nuisance Abatement Hearing Request Form
EXECUTIVE SUMMARY:
On September 26, 2017 Lake County, the Code Enforcement investigated a complaint for a possible unlawful marijuana grow site located at 2705 Hartley Rd, Lakeport, CA. The Code Enforcement officer arrived at the subject property and could see marijuana growing over the top of a fence on the property. A Notice and Order to Abate Unlawful Marijuana Cultivation; see Attachment 1 was completed and posted on the property on September 26, 2017.
The posted Notice provided the property owner and/or tenant to abate the unlawful marijuana or request a Public Hearing within 5 business days from the posting of the Notice, as prescribed by the County of Lake Zoning Ordinance, Chapter 21, Article 72. On September 29, 2017 a Marijuana Nuisance Abatement Hearing Request Form; see Attachment 2 was received by staff from the property owner's attorney, which was done in a timely manner. The Request Form specified two (2) reasons why it is believed that the property is not in violation: 1) the property owner is not aware of any cultivation at this property that violates Section 21-72 of the Lake County Municipal Code and 2) Specifically, there is no violation of section 72.5(b).
This property located at 2705 Hartley Rd, Lakeport is 1.45 acres and zoned SR, Suburban Reserve District with a primary residence. The Lake County Zoning Ordinance; Chapter 21, Article 72.5 (b) specifies: Outdoor cultivation, including cultivation within greenhouses or "hoophouses" is prohibited on any parcel that is located within a Community Growth Boundary as designated by the Lake County General Plan, and on any parcel that is one (1) acre or smaller and located outside of any designated Community Growth Boundary. This property is located within the Community Growth Boundary of North Lakeport. Therefore outdoor cultivation is prohibited.
FISCAL IMPACT: _X__ None ___ Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Request: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT: N/A
..Recommended Action
RECOMMENDATION:
1) Uphold the Notice and Order to Abate Unlawful Marijuana Cultivation dated September 26, 2017.
2) Authorize staff to move forward with the abatement process by removal and disposal of the unlawful marijuana located on the aforementioned property.
.
No action was taken on this item as the appeallant has withdrawn the appeal.
Clerk’s notes: All parties to the hearing were sworn in (Clerk did so). Community Development Code Enforcement Technician Jeri Driver, Code Enforcement Program Supervisor Kathy Freeman and Code Enforcement Officer Mike Penhall were present.
A communication from Ms. White's attorney was received stating the appeal would be withdrawn. The Board announced they would not hear the appeal since it had been withdrawn by the appellant. Dennis Burke, neighbor to Ms. White at 2705 Hartley Road, Lakeport, Ca. was present and spoke.
The department will move forward with the abatement and obtain the warrant which is on a timeframe for the marijuana harvest.
8.910:00 A.M. - PUBLIC BID OPENING – Consideration of Bids to Purchase Holiday Harbor and the Lucerne Visitor Information Center
Action Item
approved
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Pursuant to Government Code � 25530 and 25531, all written bids shall be publicly opened, examined, and declared by the Board and before accepting any written bid, the Board shall call for oral bids.. Oral bids are subject to the same terms and conditions as written bids and must exceed the highest responsible written bid by 5 percent and subsequent oral bids must also exceed the previous oral bid by 5 percent.
The highest bid, whether written or oral, from a responsible bidder which conforms to all terms and conditions previously specified shall be finally accepted or the Board may reject all bids. In determining which is the highest sealed proposal, the Board shall not subtract therefrom the commission, if any, which the proposal provides shall be paid to a licensed real estate broker.
If your Board should accept a final bid, an earnest money deposit of 4 percent of the purchase price shall be deposited in an escrow account by the winning bidder by 2:00 P.M. on, November 7, 2017. The earnest money deposit shall be refundable only within the first 30 days of escrow.
FISCAL IMPACT: __X__None _____Budgeted _____Non-Budgeted
Amount Budgeted:
Additional Request:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT: N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board consider written and oral bids to purchase Holiday Harbor and The Lucerne Visitor Information Center.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 7, 2017
SUBJECT: PUBLIC BID OPENING - Consideration of Bids to Purchase Holiday Harbor and the Lucerne Visitor Information Center
EXECUTIVE SUMMARY:
On July 11, 2017 your Board declared by Resolution that the property known as the Visitor Information Center in Lucerne was surplus to the needs of the County and set a minimum bid price of $260,000 as well as establishing appropriate terms and conditions including payment of a real estate broker commission. Similarly, on August 1, 2017 your Board also declared by Resolution that the property known as Holiday Harbor in Nice was surplus to the needs of the County and set a minimum bid price of $750,000. November 7, 2017 was subsequently established as the date for consideration of written and oral bids by your Board.
Pursuant to Government Code � 25530 and 25531, all written bids shall be publicly opened, examined, and declared by the Board and before accepting any written bid, the Board shall call for oral bids.. Oral bids are subject to the same terms and conditions as written bids and must exceed the highest responsible written bid by 5 percent and subsequent oral bids must also exceed the previous oral bid by 5 percent.
The highest bid, whether written or oral, from a responsible bidder which conforms to all terms and conditions previously specified shall be finally accepted or the Board may reject all bids. In determining which is the highest sealed proposal, the Board shall not subtract therefrom the commission, if any, which the proposal provides shall be paid to a licensed real estate broker.
If your Board should accept a final bid, an earnest money deposit of 4 percent of the purchase price shall be deposited in an escrow account by the winning bidder by 2:00 P.M. on, November 7, 2017. The earnest money deposit shall be refundable only within the first 30 days of escrow.
FISCAL IMPACT: __X__None _____Budgeted _____Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Request:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT: N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board consider written and oral bids to purchase Holiday Harbor and The Lucerne Visitor Information Center.
On motion of Supervisor Steele, and by vote of the Board, approved the bid from Ed Olson in the amount of $263,500. to purchase the Lucerne Visitor Information Center. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Steele, and by vote of the Board, approved the bid from Ed Olson in the amount of $759,500. to purchase Holiday Harbor. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Deputy County Administrative Officer Stephen Carter presented the item to the Board. County Administrative Officer Carol Huchingson read the bids received into the record.
Visitor Information Center (VIC) (Minimum Bid Amount $260,000)
1 sealed bid
Ed Olson $263,500.
Ms. Huchingson asked for any oral bids 5% over the asking price, which would be $276,675. No oral bids were received.
Holiday Harbor (Minimum Bid Amount $750,000)
3 sealed bids
Edward Churno $755,000.
Ed Olson $759,500.
Active Realty - Scott Walmuth $550,000 (disqualified)
Ms. Huchingson asked for any oral bids 5% over the asking price, which would be $797,475. No oral bids were received.
Chair Smith asked if anyone present wished to speak and the following people spoke: The Real Estate Agent for Ed Olson and Dave Hughes from County Air Commercial Properties. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Letter to Congressional Representatives Thompson, Garamendi and Huffman expressing the Board’s position regarding the value of Scott Dam on Lake Pillsbury
Letter
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
I am requesting an opportunity to review and discuss the attached letter intended to express the Board's position regarding the value of Scott Dam on Lake Pillsbury in District 3. Following the discussion, I am recommending the Board approve the letter to be signed by all five district supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve letter to be signed by all five district supervisors.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: November 7, 2017
SUBJECT: Consideration of Letter to Congressional Representatives Thompson, Garamendi and Huffman expressing the Board's position regarding the value of Scott Dam on Lake Pillsbury
EXECUTIVE SUMMARY:
I am requesting an opportunity to review and discuss the attached letter intended to express the Board's position regarding the value of Scott Dam on Lake Pillsbury in District 3. Following the discussion, I am recommending the Board approve the letter to be signed by all five district supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve letter to be signed by all five district supervisors.
On motion of Supervisor Steele, and by vote of the Board, approved the Letter to Congressional Representatives Thompson, Garamendi and Huffman expressing the Board’s position regarding the value of Scott Dam on Lake Pillsbury. The motion carried by the following vote:
Clerk’s notes: Supervisor Steele presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of ERTH Town Council request for a bridge over the Long Valley Creek crossing
Action Item
Staff memo
EXECUTIVE SUMMARY:
The attached letter was discussed at two meetings of the Town Council and approved by members as a request to the Board.
I would like to respectfully request the Board discuss options and provide direction to staff.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Discussion and consideration of ERTH Town Council request for a bridge over the Long Valley Creek crossing and possible direction to staff.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Supervisor Steele, District 3
DATE: November 7, 2017
SUBJECT: Consideration of ERTH Town Council request for a bridge over the Long Valley Creek crossing
EXECUTIVE SUMMARY:
The attached letter was discussed at two meetings of the Town Council and approved by members as a request to the Board.
I would like to respectfully request the Board discuss options and provide direction to staff.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Discussion and consideration of ERTH Town Council request for a bridge over the Long Valley Creek crossing and possible direction to staff.
Direction was given to staff to return to the Board providing a map and project description before moving forward.
Clerk’s notes: Supervisor Steele presented the item to the Board. Public Works Director Scott DeLeon was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of the Following Appointment:
East Region 3 Town Hall (EaRTH)
Appointment
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
EAST REGION 3 TOWN HALL (EaRTH) - One (1) vacancy: Member of Spring Valley Property Owners Association (1)
Applications Received: Luther "Monte" Winters - new applicant, Spring Valley Property Owners Assn.
Jonathan Holt - new applicant, Spring Valley Property Owners Assn.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: November 7, 2017
SUBJECT: Consideration of Advisory Board appointment
EXECUTIVE SUMMARY:
EAST REGION 3 TOWN HALL (EaRTH) - One (1) vacancy: Member of Spring Valley Property Owners Association (1)
Applications Received: Luther "Monte" Winters - new applicant, Spring Valley Property Owners Assn.
Jonathan Holt - new applicant, Spring Valley Property Owners Assn.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Steele, and by vote of the Board, appointed Luther “Monte” Winters to the East Region 3 Town Hall (EaRTH). The motion carried by the following vote:
Clerk’s notes: Supervisor Steele presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of the Following Appointments:
Child Care Planning and Development Council
Appointment
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Child Care Planning and Development Council - Nine (9) Vacancies: One (1) Consumer, One (1) Public Agency, Three (3) Community Representatives, Two (2) Child Care Providers and Two (2) Discretionary Appointees.
Application Received: Angel Coppa - new applicant for Discretionary Appointee
Megan McDonald - new applicant for Child Care Provider
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: November 7, 2017
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Child Care Planning and Development Council - Nine (9) Vacancies: One (1) Consumer, One (1) Public Agency, Three (3) Community Representatives, Two (2) Child Care Providers and Two (2) Discretionary Appointees.
Application Received: Angel Coppa - new applicant for Discretionary Appointee
Megan McDonald - new applicant for Child Care Provider
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Brown, and by vote of the Board, appointed Angel Coppa and Megan McDonald to the Child Care Planning and Development Council. The motion carried by the following vote:
Clerk’s notes: Supervisor Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.6SECOND READING - Consideration of an Ordinance amending County Code section 2-2, 2.2 of Article I, Chapter 2, of the Lake County Code, Office Hours of County Offices.
Ordinance
Adopted — Pass
Staff memo
As you are aware, California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. At present, standard County public office hours are Monday-Friday, 8am-5pm, per section 2-2, 2.1 of Article I, Chapter 2, of the Lake County Code. Noon hour closures are permitted under limited "Extraordinary circumstances," and any other departures must be approved by your Board.
It has come to the attention of County staff that the pathway for approval of temporary alternate office hours is unclear, and that many circumstances which reasonably require infrequent public hour reductions are not accounted for in current policy.
Your Board will recall conceptual discussion of office hours April 25, 2017, which included presentation of some draft language prepared by staff. Informed by your feedback, we sought comment from all Department Heads and conducted additional research into County office hour norms. The draft Ordinance before your Board today must be introduced, and can only be adopted at a future meeting.
Other California Counties, including nearby Mendocino and similarly populous San Benito authorize changes in office hours by Resolution or Ordinance. Tehama County allows that "[Appointed] authorities may submit alternate work hours plans" to their Board.
Your Board has the authority to put forth a pathway that is appropriately adaptive, allowing County departments to serve their customers in the best available manner.
The attached draft Ordinance maintains departmental authority to meet a host of business needs, and grants your Board the flexibility, for example, to consider innovative practices that may require temporary changes of public office hours to implement.
Administrative Staff greatly appreciate the insight and input brought forth by many County Department Heads in the development of this draft Ordinance, which reflects the collected experience of many County leaders.
Given lingering effects of the economic downturn of 2008, ongoing recruitment and retention problems and the enhancement of our economic struggles brought by the natural disasters of 2015-2017, it is necessary to have the ability to reconsider departmental structures and business practices.
Providing a pathway for departments to bring alternate work schedules for your consideration is a valuable step toward development of more efficient and modern public services in Lake County.
Staff expects some departments may come forward with specific proposals for your consideration once this Ordinance takes effect, which would be 30 days following the 2nd reading, if not substantially altered following introduction.
This Ordinance is intended to provide flexibility for your Board to consider such proposals, and your Board maintains the authority to weigh the merits of any such proposal.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Ordinance amending County Code section 2-2, 2.2 of Article I, Chapter 2, of the Lake County Code, Office Hours of County Offices.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 7, 2017
SUBJECT: SECOND READING - Consideration of an Ordinance amending County Code section 2-2, 2.2 of Article I, Chapter 2, of the Lake County Code, Office Hours of County Offices.
EXECUTIVE SUMMARY:
As you are aware, California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. At present, standard County public office hours are Monday-Friday, 8am-5pm, per section 2-2, 2.1 of Article I, Chapter 2, of the Lake County Code. Noon hour closures are permitted under limited "Extraordinary circumstances," and any other departures must be approved by your Board.
It has come to the attention of County staff that the pathway for approval of temporary alternate office hours is unclear, and that many circumstances which reasonably require infrequent public hour reductions are not accounted for in current policy.
Your Board will recall conceptual discussion of office hours April 25, 2017, which included presentation of some draft language prepared by staff. Informed by your feedback, we sought comment from all Department Heads and conducted additional research into County office hour norms. The draft Ordinance before your Board today must be introduced, and can only be adopted at a future meeting.
Other California Counties, including nearby Mendocino and similarly populous San Benito authorize changes in office hours by Resolution or Ordinance. Tehama County allows that "[Appointed] authorities may submit alternate work hours plans" to their Board.
Your Board has the authority to put forth a pathway that is appropriately adaptive, allowing County departments to serve their customers in the best available manner.
The attached draft Ordinance maintains departmental authority to meet a host of business needs, and grants your Board the flexibility, for example, to consider innovative practices that may require temporary changes of public office hours to implement.
Administrative Staff greatly appreciate the insight and input brought forth by many County Department Heads in the development of this draft Ordinance, which reflects the collected experience of many County leaders.
Given lingering effects of the economic downturn of 2008, ongoing recruitment and retention problems and the enhancement of our economic struggles brought by the natural disasters of 2015-2017, it is necessary to have the ability to reconsider departmental structures and business practices.
Providing a pathway for departments to bring alternate work schedules for your consideration is a valuable step toward development of more efficient and modern public services in Lake County.
Staff expects some departments may come forward with specific proposals for your consideration once this Ordinance takes effect, which would be 30 days following the 2nd reading, if not substantially altered following introduction.
This Ordinance is intended to provide flexibility for your Board to consider such proposals, and your Board maintains the authority to weigh the merits of any such proposal.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Ordinance amending County Code section 2-2, 2.2 of Article I, Chapter 2, of the Lake County Code, Office Hours of County Offices.
Supervisor Smith offered Ordinance No. 3069, and it was passed by roll call vote:
Clerk’s notes: Supervisor Steele presented the item to the Board. Supervisor Brown recused himself from this item.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Discussion and Consideration of Amending the Treasurer-Tax Collector’s Temporary Modification of Front Office Hours of Operation through December 31, 2017.
Action Item
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Standard County public office hours are Monday-Friday, 8am-5pm, per section 2-2, 2.2 of Article I, Chapter 2, of the Lake County Code. Noon hour closures are permitted under limited "Extraordinary circumstances," and any other departures must be approved by your Board.
Barbara Ringen, Treasurer-Tax Collector, requested your approval for temporary modification of public front office hours in early 2017. Your Board unanimously approved her request, allowing public office hours of 9am-12pm and 1-4pm.
Understaffing and limited capacity persist due to turnover of employees, but Ms. Ringen is committed to being open to the public as much as possible to receive Property Tax payments.
Ms. Ringen will be present, to update your Board on her progress and ongoing needs, and to request your approval for public office hours of 9am-5pm, through December 31, 2017.
Your Board will recall the proposed Ordinance amending Office Hours policy directs Department Heads to prepare a draft Resolution for your consideration, appropriately supporting any variance in Office Hours.
Provided you adopt that Ordinance, any future requests will be sponsored by the requesting Department Head, beginning with your December 12, 2017 meeting.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve amendment of the Treasurer-Tax Collector's temporary modification of front office hours of operation through December 31, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 7, 2017
SUBJECT: Discussion and Consideration of Amending the Treasurer-Tax Collector's Temporary Modification of Front Office Hours of Operation through December 31, 2017.
EXECUTIVE SUMMARY:
Standard County public office hours are Monday-Friday, 8am-5pm, per section 2-2, 2.2 of Article I, Chapter 2, of the Lake County Code. Noon hour closures are permitted under limited "Extraordinary circumstances," and any other departures must be approved by your Board.
Barbara Ringen, Treasurer-Tax Collector, requested your approval for temporary modification of public front office hours in early 2017. Your Board unanimously approved her request, allowing public office hours of 9am-12pm and 1-4pm.
Understaffing and limited capacity persist due to turnover of employees, but Ms. Ringen is committed to being open to the public as much as possible to receive Property Tax payments.
Ms. Ringen will be present, to update your Board on her progress and ongoing needs, and to request your approval for public office hours of 9am-5pm, through December 31, 2017.
Your Board will recall the proposed Ordinance amending Office Hours policy directs Department Heads to prepare a draft Resolution for your consideration, appropriately supporting any variance in Office Hours.
Provided you adopt that Ordinance, any future requests will be sponsored by the requesting Department Head, beginning with your December 12, 2017 meeting.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve amendment of the Treasurer-Tax Collector's temporary modification of front office hours of operation through December 31, 2017.
On motion of Supervisor Brown, and by vote of the Board, approved amending the Treasurer-Tax Collector’s Temporary Modification of Front Office Hours of Operation to 9 am to 5 pm and closed between 8 am and 9 am for training through December 31, 2017. The motion carried by the following vote:
Clerk’s notes: Treasurer-Tax Collector Barbara Ringen presented the item to the Board. Ms. Ringen proposed the office hours of 9 am to 5 pm and closed between 8 am and 9 am for training.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.8(Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of Contract in the amount of $6,948,000 with K.J. Woods Construction, Inc. for the Construction of the Sewer Collection System in Anderson Springs and authorize Board Chair to sign the contract and authorize the Special Districts Administrator to issue the Notice of Award now and to issue the Notice to Proceed after the Final Budget Approval is received from the State Water Resources Control Board.
Agreement
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
The Construction Funding Agreement with SWRCB was for $6,837,000 with a funding approval amount of $7,436,000. This allowed for any overages that might occur with such a complicated project.
The construction will take place in two phases with the first phase installing the main collection system with force main piping and a lateral assembly at each parcel to allow for future connections to be made without disruption or compromise to the entire system. The first phase is to be funded by SWRCB and was budgeted at $6,539,591 including contingencies.
This project was advertised for bid on August 28, 2017and bids were opened on September 28, 2017. Four contractors bid on the project.
Bids received were as follows:
K.J. Woods Construction, Inc. $6,948,000
TerraCon Constructors, Inc. $7,056,671
Argonaut Constructors $7,155,864
Sierra Mountain Construction, Inc. $9,229,883
The lowest bid of $6,948,000 is $408,409 over the budget. SWRCB has been informed that the bids are over the projected budget and directed Special Districts to select the contractor, as the amount is still less than the approved funding amount of $7,436,000. After the contract has been awarded, we will receive a new funding agreement that indicates the amount needed. The contract needs to be awarded for the final agreement as the contract and award date will be referenced in the agreement. SWRCB also wants to be sure the contract is awarded in case the lowest bidder is deemed unqualified or is not selected. SWRCB sent the Approved Credit Review Checklist which indicates that we have been authorized for $7,436,000 to give your Board sufficient confidence in the grant amount to award the contract.
Staff has reviewed the bids and determined that K.J. Woods Construction, Inc. met all requirements of the bid.
Entire contract documents are referenced in the bid package and can be viewed at Special Districts office, 230 N. Main Street, Lakeport, CA from 8:00 AM until 4:30 PM Monday through Friday.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Contract is grant funded.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Approve Contract in the amount of $6,948,000 with K.J. Woods Construction, Inc. for the Construction of the Sewer Collection System in Anderson Springs and authorize Board Chair to sign the contract and authorize the Special Districts Administrator to issue the Notice of Award now and issue the Notice to Proceed after the Final Budget Approval and Agreement is received by the State Water Resources Control Board.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors- Lake County Sanitation District
FROM: Jan Coppinger, Special Districts Administrator
DATE: November 7, 2017
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) - Consideration of Contract in the amount of $6,948,000 with K.J. Woods Construction, Inc. for the Construction of the Sewer Collection System in Anderson Springs and authorize Board Chair to sign the contract and authorize the Special Districts Administrator to issue the Notice of Award now and issue the Notice to Proceed after the Final Budget Approval and Agreement is received from the State Water Resources Control Board.
EXECUTIVE SUMMARY:
Through the joint efforts of multiple agencies, elected officials and County staff, $10,580,895 has been secured to install a sewer system in the Anderson Springs community. Without the sewer system, most of the 193 homes that burned in the Valley Fire could not be rebuilt. Funding for the sewer system is as follows:
> Housing and Community Development (CDBG) - $1,994,263.00 for the onsite installation of wet wells and grinder pumps.
> United States Department of Agriculture (USDA) - $1,123,132.00 for Construction Management and Inspection and Capacity Expansion fees to Middletown Sewer Treatment Plant.
> State Water Resources Control Board (SWRCB) - $7,401,000 for the engineering, design and environmental as well as the installation of the sewage collection system, force main piping and surface restoration. (Planning and Construction)
The Construction Funding Agreement with SWRCB was for $6,837,000 with a funding approval amount of $7,436,000. This allowed for any overages that might occur with such a complicated project.
The construction will take place in two phases with the first phase installing the main collection system with force main piping and a lateral assembly at each parcel to allow for future connections to be made without disruption or compromise to the entire system. The first phase is to be funded by SWRCB and was budgeted at $6,539,591 including contingencies.
This project was advertised for bid on August 28, 2017and bids were opened on September 28, 2017. Four contractors bid on the project.
Bids received were as follows:
K.J. Woods Construction, Inc. $6,948,000
TerraCon Constructors, Inc. $7,056,671
Argonaut Constructors $7,155,864
Sierra Mountain Construction, Inc. $9,229,883
The lowest bid of $6,948,000 is $408,409 over the budget. SWRCB has been informed that the bids are over the projected budget and directed Special Districts to select the contractor, as the amount is still less than the approved funding amount of $7,436,000. After the contract has been awarded, we will receive a new funding agreement that indicates the amount needed. The contract needs to be awarded for the final agreement as the contract and award date will be referenced in the agreement. SWRCB also wants to be sure the contract is awarded in case the lowest bidder is deemed unqualified or is not selected. SWRCB sent the Approved Credit Review Checklist which indicates that we have been authorized for $7,436,000 to give your Board sufficient confidence in the grant amount to award the contract.
Staff has reviewed the bids and determined that K.J. Woods Construction, Inc. met all requirements of the bid.
Entire contract documents are referenced in the bid package and can be viewed at Special Districts office, 230 N. Main Street, Lakeport, CA from 8:00 AM until 4:30 PM Monday through Friday.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Contract is grant funded.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) - Approve Contract in the amount of $6,948,000 with K.J. Woods Construction, Inc. for the Construction of the Sewer Collection System in Anderson Springs and authorize Board Chair to sign the contract and authorize the Special Districts Administrator to issue the Notice of Award now and issue the Notice to Proceed after the Final Budget Approval and Agreement is received by the State Water Resources Control Board.
On motion of Director Simon, and by vote of the Board, approved the contract in the amount of $6,948,000 with K.J. Woods Construction, Inc. for the Construction of the Sewer Collection System in Anderson Springs and authorized Board Chair to sign the contract and authorized the Special Districts Administrator to issue the Notice of Award now and to issue the Notice to Proceed after the Final Budget Approval is received from the State Water Resources Control Board. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.9(a) Consideration of Resolution to join the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA); and (b) Designate a member of the Board of Supervisors to act as the County’s authorized delegate to the ESJPA Board of Directors, and authorize the County Public Services Director, or his/her designee, to serve as Alternate Delegate
Resolution
approved
Staff memo
EXECUTIVE SUMMARY: The Rural Counties Representatives of California's Environmental Services Joint Powers Authority, hereinafter referred to as the "ESJPA", is a local government entity that provides regulatory advocacy and technical assistance to its member counties for the planning, management and operation of solid waste programs, as described in the attached Agreement. The ESJPA was formed in 1993 to assist the State's rural counties to comply with regulatory requirements and waste diversion goals in response to an ever increasing number of State and federal mandates regarding solid waste management. Twenty-three rural California counties are currently members of the ESJPA, and staff believes it is in the best interest of Lake County to become a member of the ESJPA.
FISCAL IMPACT: __ None __Budgeted x Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): $6,000.00 annually
FISCAL IMPACT (Narrative): The cost to be a member is $6,000.00 annually and will be paid out of the Solid Waste Enterprise Fund.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Adopt Resolution to join the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA); and (b) Designate a member of the Board of Supervisors to act as the County's authorized delegate to the ESJPA Board of Directors, and authorize the County Public Services Director, or his/her designee, to serve as Alternate Delegate
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: November 7, 2017
SUBJECT: (a) Consideration of Resolution to join the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA); and (b) Designate a member of the Board of Supervisors to act as the County's authorized delegate to the ESJPA Board of Directors, and authorize the County Public Services Director, or his/her designee, to serve as Alternate Delegate
EXECUTIVE SUMMARY: The Rural Counties Representatives of California's Environmental Services Joint Powers Authority, hereinafter referred to as the "ESJPA", is a local government entity that provides regulatory advocacy and technical assistance to its member counties for the planning, management and operation of solid waste programs, as described in the attached Agreement. The ESJPA was formed in 1993 to assist the State's rural counties to comply with regulatory requirements and waste diversion goals in response to an ever increasing number of State and federal mandates regarding solid waste management. Twenty-three rural California counties are currently members of the ESJPA, and staff believes it is in the best interest of Lake County to become a member of the ESJPA.
FISCAL IMPACT: __ None __Budgeted x Non-Budgeted
Estimated Cost: $6,000.00 annually
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): $6,000.00 annually
FISCAL IMPACT (Narrative): The cost to be a member is $6,000.00 annually and will be paid out of the Solid Waste Enterprise Fund.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: (a) Adopt Resolution to join the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA); and (b) Designate a member of the Board of Supervisors to act as the County's authorized delegate to the ESJPA Board of Directors, and authorize the County Public Services Director, or his/her designee, to serve as Alternate Delegate
(a) Supervisor Steele offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(b) On motion of Supervisor Steele, and by vote of the Board, designated Supervisor Simon to act as the County’s Authorized Delegate to the ESJPA Board of Directors, and authorized the County Public Services Director, or his/her designee, to serve as Alternate Delegate.
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.10Consideration of Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC.
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: On July 1, 2015, the Sheriff's Department, with the assistance of Praeses, issued a Request for Proposal (RFP), for an Inmate telephone system at the Lake County Jail, Hill Road Facility. The Sheriff's Department is currently on a month to month contract with Global Telelink to provide these services. The RFP was posted on both the Sheriff and County's website, in addition to being sent to ICSolutions, Legacy Inmate Communications, Lattice Incorporated, GTL and Securus.
On May 25, 2016, a Consultant Selection Board (CSB), consisting of Correctional Captain Greg Hosman, Lieutenant Jason Findley, Information Technology Director Shane French, Rosemary Townsend and Chief Deputy District Attorney Rich Hinchcliff, reviewed each of the proposals in great detail. Once a vendor was recommended, there were numerous delays due to the ever-changing FCC regulations involving inmate phone services.
A contract was negotiated with Inmate Calling Solutions and is attached for your approval. Staff will be available to answer any questions from either your Board or members of the public.
FISCAL IMPACT: x None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no cost to the county general fund. Any revenues generated by the inmate phone contract are deposited in the Inmate Welfare Fund budget unit 2215.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of the Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 7, 2017
SUBJECT: Consideration of Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC
EXECUTIVE SUMMARY: On July 1, 2015, the Sheriff's Department, with the assistance of Praeses, issued a Request for Proposal (RFP), for an Inmate telephone system at the Lake County Jail, Hill Road Facility. The Sheriff's Department is currently on a month to month contract with Global Telelink to provide these services. The RFP was posted on both the Sheriff and County's website, in addition to being sent to ICSolutions, Legacy Inmate Communications, Lattice Incorporated, GTL and Securus.
On May 25, 2016, a Consultant Selection Board (CSB), consisting of Correctional Captain Greg Hosman, Lieutenant Jason Findley, Information Technology Director Shane French, Rosemary Townsend and Chief Deputy District Attorney Rich Hinchcliff, reviewed each of the proposals in great detail. Once a vendor was recommended, there were numerous delays due to the ever-changing FCC regulations involving inmate phone services.
A contract was negotiated with Inmate Calling Solutions and is attached for your approval. Staff will be available to answer any questions from either your Board or members of the public.
FISCAL IMPACT: x None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no cost to the county general fund. Any revenues generated by the inmate phone contract are deposited in the Inmate Welfare Fund budget unit 2215.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval of the Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC.
On motion of Supervisor Scott, and by vote of the Board, approved the Inmate Telephone and Video Visitation Service Agreement with Inmate Calling Solutions, LLC. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Correctional Captain Greg Hosman was also present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, K. Ferguson and C.Saderlund; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA and LCSEA
10.2Public Employee Evaluations
Title: County Counsel
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:15 p.m. having taken no action.