Board Of Supervisors — Tuesday, November 28, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Authorize our Board’s Vote for the Incumbent and Sole Candidate for Group 1’s CMSP Governing Board Position, Richard Forster.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As you are aware, the County Medical Services Program (CMSP) Governing Board is composed of County Supervisors, County Administrative Officers, and County health and welfare officials from the 35 member counties.
Richard Forster, Amador County's District 2 Supervisor, is running unopposed for reelection to the Group 1 Counties' position on the Governing Board.
I recommend our Board vote for Supervisor Forster.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Authorize our Board's vote for the incumbent and sole candidate for Group 1's CMSP Governing Board position, Richard Forster.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jeff Smith, District 2 Supervisor
DATE: November 28, 2017
SUBJECT: Authorize our Board's vote for the incumbent and sole candidate for Group 1's CMSP Governing Board position, Richard Forster.
EXECUTIVE SUMMARY:
As you are aware, the County Medical Services Program (CMSP) Governing Board is composed of County Supervisors, County Administrative Officers, and County health and welfare officials from the 35 member counties.
Richard Forster, Amador County's District 2 Supervisor, is running unopposed for reelection to the Group 1 Counties' position on the Governing Board.
I recommend our Board vote for Supervisor Forster.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Authorize our Board's vote for the incumbent and sole candidate for Group 1's CMSP Governing Board position, Richard Forster.
7.2Approve Leave of Absence Request for June Richmond, Eligibility Worker, from October 26, 2017 to December 29, 2017
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
June Richmond is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head. County Administrative Officer approval for August 8, 2017 to August 30, 2017 has also been approved, as well as Board approval August 31, 2017 to October 25, 2017. Ms. Richmond is now requesting additional leave, from October 26, 2017 to December 29, 2017, which also exceeds my level of authority and requires Board approval. The Social Services Director supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from October 26, 2017 to December 29, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from October 26, 2017 to December 29, 2017.
EXECUTIVE SUMMARY:
June Richmond is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head. County Administrative Officer approval for August 8, 2017 to August 30, 2017 has also been approved, as well as Board approval August 31, 2017 to October 25, 2017. Ms. Richmond is now requesting additional leave, from October 26, 2017 to December 29, 2017, which also exceeds my level of authority and requires Board approval. The Social Services Director supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from October 26, 2017 to December 29, 2017.
7.3Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 8, 2017 – December 10, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make a conditional offer of employment to fill the position, whichever date is sooner.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Mary Ramus is an employee of the Environmental Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Ramus is requesting additional leave, from October 6, 2017 to December 10, 2017, which requires Board approval.
Due to the business needs of the department to have Ms. Ramus position as an Environmental Health Specialist actively working, the Department Head is requesting that your Board approve the request for additional leave to December 10, 2017 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 6, 2017 - December 10, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make a conditional offer of employment to fill the position, whichever date is sooner.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 8, 2017 - December 10, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make a conditional offer of employment to fill the position, whichever date is sooner.
EXECUTIVE SUMMARY:
Mary Ramus is an employee of the Environmental Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Ms. Ramus is requesting additional leave, from October 6, 2017 to December 10, 2017, which requires Board approval.
Due to the business needs of the department to have Ms. Ramus position as an Environmental Health Specialist actively working, the Department Head is requesting that your Board approve the request for additional leave to December 10, 2017 or until such time as the department has completed a recruitment and is ready to make an offer of employment to fill the position, whichever date is sooner.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Mary Ramus, Environmental Health Specialist, from October 6, 2017 - December 10, 2017 or until such time as the Environmental Health Department has completed a recruitment and is ready to make a conditional offer of employment to fill the position, whichever date is sooner.
7.4Approve Leave of Absence Request for Robert Montgomery, Behavioral Health Case Manager, from August 2, 2017 to August 21, 2017
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Robert Montgomery is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Mr. Montgomery is requesting additional leave, from August 2, 2017 to August 21, 2017, which requires Board approval. The Behavioral Health Department supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Robert Montgomery, Behavioral Health Case Manager, from August 2, 2017 to August 21, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: Approve Leave of Absence Request for Robert Montgomery, Behavioral Health Case Manager, from August 2, 2017 to August 21, 2017.
EXECUTIVE SUMMARY:
Robert Montgomery is an employee of the Behavioral Health Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head and the County Administrative Officer. Mr. Montgomery is requesting additional leave, from August 2, 2017 to August 21, 2017, which requires Board approval. The Behavioral Health Department supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Robert Montgomery, Behavioral Health Case Manager, from August 2, 2017 to August 21, 2017.
7.5Approve the Agreement between the County of Lake and Adventist Health St. Helena Hospital for the Fiscal Year 2017-18 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) has signed an Agreement with the Department of Health Care Services (DHCS) to provide a comprehensive evidence-based approach to prevent prescription drug misuse and abuse among persons aged 12-25. LCBH has opted to subcontract for the services necessary to fulfill its' Agreement with DHCS. Adventist Health St. Helena Hospital shall work to strengthen the county substance use disorder primary prevention service infrastructure, increase community awareness of risk of harm associated with prescription drug abuse, and collect and report data to County in accordance with federal reporting requirements.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $100,000
FISCAL IMPACT (Narrative): LCBH is requesting the approval of the Agreement with Adventist Health St. Helena Hospital for Fiscal Year 2017-18 for a contract maximum of $100,000. This Agreement allows for the reimbursement of salaries, operating expenses, travel, and other direct and indirect costs associated with the program.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between the County of Lake and Adventist Health St. Helena Hospital for the Fiscal Year 2017-18 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: November 28, 2017
SUBJECT: Approve the Agreement between the County of Lake and Adventist Health St. Helena Hospital for the Strategic Prevention Framework (SPF) Partnership for Success (PFS) Project for Fiscal Year 2017-18 in the amount of $100,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Adventist Health St. Helena Hospital for the Strategic Prevention Framework (SPF) Partnership for Success (PFS) Project for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) has signed an Agreement with the Department of Health Care Services (DHCS) to provide a comprehensive evidence-based approach to prevent prescription drug misuse and abuse among persons aged 12-25. LCBH has opted to subcontract for the services necessary to fulfill its' Agreement with DHCS. Adventist Health St. Helena Hospital shall work to strengthen the county substance use disorder primary prevention service infrastructure, increase community awareness of risk of harm associated with prescription drug abuse, and collect and report data to County in accordance with federal reporting requirements.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $100,000
FISCAL IMPACT (Narrative): LCBH is requesting the approval of the Agreement with Adventist Health St. Helena Hospital for Fiscal Year 2017-18 for a contract maximum of $100,000. This Agreement allows for the reimbursement of salaries, operating expenses, travel, and other direct and indirect costs associated with the program.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Agreement between the County of Lake and Adventist Health St. Helena Hospital for the Fiscal Year 2017-18 for a contract maximum of $100,000 and authorize the Board Chair to sign the Agreement.
7.6Adopt Resolution Approving the Standard Agreement for the Multi-Year Contract between the County of Lake and the Department of Health Care Services for Substance Use Disorder Services (SUDS) for Fiscal Year 2017-18 through Fiscal Year 2019-20, and authorizing the Behavioral Health Administrator to sign the Standard Agreement.
Resolution
passed on consent
7.7Approve Amendment 2 to the Agreement between the County of Lake and Ford Street Project for an increase of $40,000 for a new contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
Agreement
passed on consent
Staff memo
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of Amendment 2 to the Agreement for Fiscal Year 2017-18 for an increase of $40,000 for a new contract maximum of $50,000. Providing alcohol and substance abuse treatment assists clients in their recovery. Assisting clients to recover reduces county expense in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between the County of Lake and Ford Street Project for an increase of $40,000 for a new contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: November 28, 2017
SUBJECT: Approve Amendment 2 to the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for Fiscal Year 2017-18
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 2 to the Agreement between the County of Lake and Ford Street Project for Fiscal Year 2017-2018. Under the Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health is obligated to pay a daily rate of $110.00 per day for Detoxification Services and $125.00 per day for Residential Services.
BACKGROUND AND DISCUSSION: The Ford Street Project is an organization that has been serving clients since September, 1974. Although Ford Street operates in three basic areas including housing/shelter, drug and alcohol treatment, and job training/development, LCBH is contracting for drug and alcohol treatment only.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $10,000
Amendment 1 Increase/Decrease: $ 0
Amendment 2 Increase: $40,000
New Contract Amount: $50,000
FISCAL IMPACT (Narrative): Lake County Behavioral Health is requesting approval of Amendment 2 to the Agreement for Fiscal Year 2017-18 for an increase of $40,000 for a new contract maximum of $50,000. Providing alcohol and substance abuse treatment assists clients in their recovery. Assisting clients to recover reduces county expense in other areas, including correctional and protective services agencies.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between the County of Lake and Ford Street Project for an increase of $40,000 for a new contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
7.8Approve Amendment 2 to the Agreement between the County of Lake and Center Point DAAC for a decrease of $60,000 for a new contract maximum of $30,000 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $90,000
Amendment 2 Decrease: $60,000
New Contract Amount: $30,000
FISCAL IMPACT (Narrative): LCBH is requesting the approval of Amendment 2 to the Agreement with Center Point DAAC for Fiscal Year 2017-18 for a decrease of $60,000 for a new contract maximum of $30,000. The funds for this increase will be re-allocated to another contract within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between the County of Lake and Center Point DAAC for a decrease of $60,000 for a new contract maximum of $30,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: November 28, 2017
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder (SUDS) Detoxification and Residential Treatment Services and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 2 to the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Detoxification and Residential Treatment Services for Fiscal Year 2017-18. Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health (LCBH), is obligated to pay a daily rate of $50 per day for Detoxification Services and $85 per day for Residential Services.
BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $90,000
Amendment 2 Decrease: $60,000
New Contract Amount: $30,000
FISCAL IMPACT (Narrative): LCBH is requesting the approval of Amendment 2 to the Agreement with Center Point DAAC for Fiscal Year 2017-18 for a decrease of $60,000 for a new contract maximum of $30,000. The funds for this increase will be re-allocated to another contract within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between the County of Lake and Center Point DAAC for a decrease of $60,000 for a new contract maximum of $30,000 and authorize the Board Chair to sign the Amendment.
7.9Approve Amendment 1 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2017-18 for an increase of $450,000 for a new contract maximum of $950,000 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
As LCBH has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients.
FISCAL IMPACT: ___None _X__ Budgeted __Non-Budgeted
Original Contract Amount: $500,000
First Amendment Increase: $450,000
New Contract Amount: $950,000
FISCAL IMPACT (Narrative): The funds for this contract will be re-allocated from unassigned funds within the same levels of care.
STAFFING IMPACT N/A
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2017-18 for an increase of $450,000 for a new contract maximum of $950,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: November 28, 2017
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 and Authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
As LCBH has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients.
FISCAL IMPACT: ___None _X__ Budgeted __Non-Budgeted
Original Contract Amount: $500,000
First Amendment Increase: $450,000
New Contract Amount: $950,000
FISCAL IMPACT (Narrative): The funds for this contract will be re-allocated from unassigned funds within the same levels of care.
STAFFING IMPACT N/A
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2017-18 for an increase of $450,000 for a new contract maximum of $950,000 and authorize the Board Chair to sign the Amendment.
7.10Approve Amendment 2 to the Agreement between the County of Lake and Resource Development Associates for technical assistance with the MHSA Three Year Plan for Fiscal Year 2017-18 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $50,000
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment 2 to the Agreement with Resource Development Associates, for technical assistance for Fiscal Year 2017-18 for a contract maximum of $50,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between the County of Lake and Resource Development Associates for technical assistance with the MHSA Three Year Plan for Fiscal Year 2017-18 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: November 28, 2017
SUBJECT: Approve Amendment 2 to the Agreement between the County of Lake and Resource Development Associates (RDA) for Technical Assistance on the MHSA Three Year Plan for Fiscal Year 2017-18 in the amount of $50,000 and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Lake County Behavioral Health (LCBH) has previously contracted with the contractor for technical assistance with the MHSA Three Year Plan; therefore, LCBH is willing to contract with RDA in order to receive technical assistance with the planning, development, and writing of the MHSA Three Year Plan.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $50,000
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment 2 to the Agreement with Resource Development Associates, for technical assistance for Fiscal Year 2017-18 for a contract maximum of $50,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between the County of Lake and Resource Development Associates for technical assistance with the MHSA Three Year Plan for Fiscal Year 2017-18 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.
7.11Adopt Proclamation Recognizing the Retirement of Dr. Karen M. Tait, Health Officer, and Honoring her for her Many Years of Outstanding Service to the County of Lake
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The County of Lake Health Services Department would like to take this opportunity to recognize Dr. Karen Tait, Health Officer upon her retirement from service to the County of Lake.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: November 28, 2017
SUBJECT: Adopt Proclamation Recognizing the Retirement of Dr. Karen M. Tait,
Health Officer, and Honoring her for her Many Years of Outstanding
Services to the County of Lake
EXECUTIVE SUMMARY:
The County of Lake Health Services Department would like to take this opportunity to recognize Dr. Karen Tait, Health Officer upon her retirement from service to the County of Lake.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.12Authorize Approval of Interim Appointment of Carolyn Holladay, Public Health Nurse III, to Public Health Nursing Director Until Such Time as the Open Position has Been Permanently Filled
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Due to a recent resignation, the Health Services Department has an open Public Health Nursing Director position. This position is a critical medical position within the Public Health Division and is a State required position for Local Health Departments.
Health Services has verified with Human Resources that Ms. Holladay meets the minimum qualifications of this position.
Health Services is requesting Board approval to offer Ms. Holladay the step that gives her at least a 10% increase per County Policy. Additionally, should there be a salary adjustment to the Public Health Nurse III position during her time as Interim Public Health Nursing Director, she would move to the step that would give her at least 10% above that increase.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Boards approval to appoint Ms. Holladay as the Interim Public Health Nursing Director is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: November 28, 2017
SUBJECT: Authorize Approval of Interim Appointment of Carolyn Holladay,
Public Health Nurse III, to Public Health Nursing Director
Until Such Time as the Open Position has Been Permanently
Filled
EXECUTIVE SUMMARY:
Due to a recent resignation, the Health Services Department has an open Public Health Nursing Director position. This position is a critical medical position within the Public Health Division and is a State required position for Local Health Departments.
Health Services has verified with Human Resources that Ms. Holladay meets the minimum qualifications of this position.
Health Services is requesting Board approval to offer Ms. Holladay the step that gives her at least a 10% increase per County Policy. Additionally, should there be a salary adjustment to the Public Health Nurse III position during her time as Interim Public Health Nursing Director, she would move to the step that would give her at least 10% above that increase.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Your Boards approval to appoint Ms. Holladay as the Interim Public Health Nursing Director is requested and recommended. Thank you for your consideration of this request.
7.13Authorize Approval of Interim Appointment of Dr. Gary Pace, M.D., MPH, MCP, to County Health Officer effective December 2, 2017, until such time as the Open Position has Been Permanently Filled
Action Item
passed on consent
Staff memo
Background
California counties are required to employ a licensed physician as the County Health Officer who is appointed by the Board of Supervisors pursuant to Health and Safety Code �101000. Under administrative direction of the Health Services Director, the Health Officer has responsibility for enforcing local health orders and ordinances, and State regulations and statutes relating to public health. The Health Officer is also responsible for providing public health leadership for the community, responding to public health emergencies, informing the Board of Supervisors of community health issues, and acting as the point of contact for community leaders who are seeking expert advice and opinion on medical and public health issues.
On December 29, 2016, Dr. Karen Tait resigned from her position as the County Public Health Officer, with an effective date of December 2, 2017. Early July 2017 the recruitment process began. There were several failed recruitments in the attempt to recruit and hire a Health Officer. The department contracted with a recruiting firm in October 2017 for the professional recruitment of County Health Officer. While this recruitment is underway, the County is required to appoint an Interim Health Officer until the permanent position is filled, to ensure compliance with regulation.
Dr. Tait's last day in the office will be December 1, 2017. Staff is requesting that your Board appoint Dr. Gary Pace, M.D., MPH, as the interim County Health Officer effective December 2, 2017. Dr. Pace has over twenty years of experience in family practice, clinical practice, site director and medical director working with a wide range of medical facilities. He has a current valid California Medical License, is board certified in family medicine and certified with the American Board of Integrative and Holistic Medicine. Dr. Pace also holds a Master's in Public Health and a Masters in Counseling Psychology. Dr. Tait and I had several discussions and an interview with Dr. Pace and have determined that a four month Professional Services Agreement would be appropriate to ensure coverage for the time needed to recruit a permanent replacement for the Health Officer position. Dr. Pace's complete Curriculum Vitae is attached for reference.
Financial
The detailed compensation paid to Dr. Pace for Interim County Health Officer services outlined in "Exhibit B" is not to exceed Six Thousand Dollars ($6,000) a month and cumulatively not to exceed Twenty Four Thousand Dollars ($24,000) for the term of this Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize Approval of Interim Appointment of Dr. Gary Pace, M.D., MPH, MCP, to County Health Officer effective December 2, 2017, until such time as the Open Position has Been Permanently Filled
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: November 28, 2017
SUBJECT: Authorize Approval of Interim Appointment of Dr. Gary Pace, M.D., MPH, MCP, to County Health Officer effective December 2, 2017, until such time as the Open Position has Been Permanently Filled.
EXECUTIVE SUMMARY:
Background
California counties are required to employ a licensed physician as the County Health Officer who is appointed by the Board of Supervisors pursuant to Health and Safety Code �101000. Under administrative direction of the Health Services Director, the Health Officer has responsibility for enforcing local health orders and ordinances, and State regulations and statutes relating to public health. The Health Officer is also responsible for providing public health leadership for the community, responding to public health emergencies, informing the Board of Supervisors of community health issues, and acting as the point of contact for community leaders who are seeking expert advice and opinion on medical and public health issues.
On December 29, 2016, Dr. Karen Tait resigned from her position as the County Public Health Officer, with an effective date of December 2, 2017. Early July 2017 the recruitment process began. There were several failed recruitments in the attempt to recruit and hire a Health Officer. The department contracted with a recruiting firm in October 2017 for the professional recruitment of County Health Officer. While this recruitment is underway, the County is required to appoint an Interim Health Officer until the permanent position is filled, to ensure compliance with regulation.
Dr. Tait's last day in the office will be December 1, 2017. Staff is requesting that your Board appoint Dr. Gary Pace, M.D., MPH, as the interim County Health Officer effective December 2, 2017. Dr. Pace has over twenty years of experience in family practice, clinical practice, site director and medical director working with a wide range of medical facilities. He has a current valid California Medical License, is board certified in family medicine and certified with the American Board of Integrative and Holistic Medicine. Dr. Pace also holds a Master's in Public Health and a Masters in Counseling Psychology. Dr. Tait and I had several discussions and an interview with Dr. Pace and have determined that a four month Professional Services Agreement would be appropriate to ensure coverage for the time needed to recruit a permanent replacement for the Health Officer position. Dr. Pace's complete Curriculum Vitae is attached for reference.
Financial
The detailed compensation paid to Dr. Pace for Interim County Health Officer services outlined in "Exhibit B" is not to exceed Six Thousand Dollars ($6,000) a month and cumulatively not to exceed Twenty Four Thousand Dollars ($24,000) for the term of this Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize Approval of Interim Appointment of Dr. Gary Pace, M.D., MPH, MCP, to County Health Officer effective December 2, 2017, until such time as the Open Position has Been Permanently Filled
7.14(Sitting as Lake County Sanitation District, Board of Directors) - Adopt Resolution Cancelling Fund 254 Lake County Sanitation District Southeast Operations & Maintenance Reserve Designation in the Amount of $20,000.00
Resolution
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as Lake County Sanitation District, Board of Directors) - Adopt Resolution Cancelling Fund 254 Lake County Sanitation District Southeast Operations & Maintenance Reserve Designation in the Amount of $20,000.00
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Administrator
Dan Janakes, Fiscal Administrator
DATE: November 28, 2017
SUBJECT: (Sitting as Lake County Sanitation District, Board of Directors) - Adopt Resolution Cancelling Fund 254 Lake County Sanitation District Southeast Operations & Maintenance Reserve Designation in the Amount of $20,000.00
EXECUTIVE SUMMARY: The FY 17/18 budget included an allocation in budget unit 8354 (LACOSAN SE) in the amount of $85,000 to purchase a mini-excavator. While performing mitigation after the recent floods, it became apparent that the equipment originally requested will not meet all workload demands. The reach on the excavator was too short and would not be useful in much of the work we need to perform.
We have received bids for an excavator that meets the specifications to perform all jobs required at the facility. We believe spending the additional $20,000.00 is financially prudent as it will ensure that we have adequate equipment to do the work and will not be forced to lease additional equipment.
We are requesting your Board's approval to cancel O&M Reserve Designations for the LACOSAN SE in the amount of $20,000.00 and appropriate the funds to 254.8354.783.62-74 - Equipment - Other. This will provide $105,000 for the purchase of the excavator.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: 20,000
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): See Above
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as Lake County Sanitation District, Board of Directors) - Adopt Resolution Cancelling Fund 254 Lake County Sanitation District Southeast Operations & Maintenance Reserve Designation in the Amount of $20,000.00
7.15Approve Right of Way Contract and Grant Deed for Caltrans’ Acquisition of a Portion of Trailside Park along State Hwy 175 and authorize the Chair to sign the right of way contract and the grant deed, along with instructions to the Clerk to notarize the grant deed.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Unanticipated revenue of $6,500 for the Parks and Recreation budget.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors authorize the Chair to sign the right of way contract and the grant deed, along with instructions to the Clerk to notarize the grant deed.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: November 8, 2017
SUBJECT: Approve Right of Way Contract and Grant Deed for Caltrans' Acquisition of a Portion of Trailside Park along State Hwy 175 and authorize the Chair to sign the right of way contract and the grant deed, along with instructions to the Clerk to notarize the grant deed.
EXECUTIVE SUMMARY: Caltrans is proposing a highway widening project of State Highway 175 near Middletown. The project requires the acquisition of approximately 1.75 acres of Trailside County Park in Middletown. This acquisition runs nearly the length of the park along the highway and extends on average approximately twenty feet into the park. Caltrans used recent sales of comparable properties to complete a property valuation of the portion of the park needed by the State for the project. The valuation established an offer of $6,500 for the property, which consists of a property value of $3,100, a compensation payment of $2,400 for the impact of the acquisition on a portion of trails near the highway, and a $1,000 bonus if the contract is approved by December 10, 2017. Staff proposes to use the acquisition proceeds for maintenance and improvements to Trailside Park. Additionally, as a part of the right of way agreement Caltrans will construct a fence along the new right of way line as well as an improved roadway encroachment onto Trailside Park near Santa Rosa Avenue which will be used by park staff.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: unanticipated revenue $6,500
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Unanticipated revenue of $6,500 for the Parks and Recreation budget.
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors authorize the Chair to sign the right of way contract and the grant deed, along with instructions to the Clerk to notarize the grant deed.
7.16Adopt Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017/2018 for Budget Unit 4121
Action Item
passed on consent
Staff memo
These two allocations are required in anticipation of increased solid waste disposal operations at the Eastlake Landfill as a result of the 2017 wildfires, specifically in support of the Board's direction to accept burn debris from the Redwood Valley Fire in Mendocino County. Funding for both positions will come from revenue generated from fire debris disposal fees. Both allocations are proposed to terminate on June 1, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Fire disposal fees are established at a sufficient rate to fund these positions.
RECOMMENDED ACTION: Staff requests your Board Adopt a Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017/2018 for Budget Unit 4121 and authorize the Chair to sign.
Original memo text
M E M O R A N D U M
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
SUBJECT: Adopt Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017/2018 for Budget Unit 4121
DATE: November 28, 2017
EXECUTIVE SUMMARY: Staff submits for the Board's consideration and approval the attached Resolution to amend position allocations for Budget Unit 4121 - Integrated Waste Management. Staff is requesting to add one (1) term Solid Waste Heavy Equipment Operator allocation and one (1) term Weighmaster allocation.
These two allocations are required in anticipation of increased solid waste disposal operations at the Eastlake Landfill as a result of the 2017 wildfires, specifically in support of the Board's direction to accept burn debris from the Redwood Valley Fire in Mendocino County. Funding for both positions will come from revenue generated from fire debris disposal fees. Both allocations are proposed to terminate on June 1, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: Approximately $58,000.00
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Fire disposal fees are established at a sufficient rate to fund these positions.
RECOMMENDED ACTION: Staff requests your Board Adopt a Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017/2018 for Budget Unit 4121 and authorize the Chair to sign.
7.17(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to the unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $119,288.88 to GeoLogic Computer Systems; and (b) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $63,426.41 to LSC Environmental Products.
Action Item
passed on consent
Staff memo
A) FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $120,000.00
Additional Requested: None
Annual Cost (if planned for future years): None
B) FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: $0
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative):
A) The adopted FY 17/18 budget for the Integrated Waste Management Division of the Public Services Department includes an appropriation of $120,000 for the purchase of landfill GPS equipment.
B) Gate fees at the Eastlake Landfill for debris generated from a locally declared disaster were established to appropriately recover costs such as this that are associated with accepting debris of a form or magnitude that normal landfill operations are not sufficient to handle the increase.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
A) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to the unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $119,288.88 to GeoLogic Computer Systems.
B) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $63,426.41 to LSC Environmental Products.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: November 28, 2017
SUBJECT:
(a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to the unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $119,288.88 to GeoLogic Computer Systems; and
(b) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $63,426.41 to LSC Environmental Products.
EXECUTIVE SUMMARY:
A) The adopted FY 17/18 budget for the Integrated Waste Management Division of the Public Services Department includes an appropriation of $120,000 for the purchase of landfill GPS equipment to help maximize waste compaction and more accurately construct final landfill slopes to permitted grades and elevations. Landfill staff researched the various GPS systems available on the market for this purpose, visited other landfills to see systems currently in use, coordinated with three companies who each provided separate demonstrations of their systems in operation at the Eastlake Landfill, and solicited informal written quotes from each company. While each company provides broad spectrum landfill GPS capabilities, each company has differing methods, equipment, and system specifications that produce varying benefits to the County. It is staff's opinion that the equipment and system from GeoLogic best matches the needs of the Eastlake Landfill.
B) State and federal regulations require the placement of a cover material on all exposed landfill refuse at the end of each operating day to help stop blowing litter and curb the propagation of vectors. The historical standard for the placement of daily cover has been soil placed a minimum of six inches thick over the compacted refuse. Recognizing the value of airspace consumed by the use of soil as a cover material, alternative daily cover (ADC) materials that do not take up as much space as soil, if any net space at all, are commonly used at landfills. The Eastlake Landfill uses an ADC of a geosynthetic blanket which is mechanically rolled over the compacted refuse at the end of the day and then rolled up at the beginning of the day. Inasmuch as this method is generally effective for most daily cover operations, it has limitations. Examples include high ops tempo periods such as wildfire debris disposal, certain refuse placement locations where the ground surface has topographic variations, and the inability of the blanket (and the mechanical equipment used to place the blanket) to be used for anything other than daily cover.
Currently CalRecycle is performing shoreline cleanup operations for the Sulphur Fire along Clear Lake. One part of their cleanup operation is the application of a Posi-Shell spray-applied mineral mortar coating for erosion prevention. Recognizing that this application is commonly used for landfill ADC, staff coordinated with the company, LSC, to evaluate its effectiveness at the Eastlake Landfill. LSC provided a demonstration of the product at the landfill, both for use as ADC as well as slope stabilization and dust control. Staff was very receptive to the benefits provided by the Posi-Shell material and equipment demonstrated by LSC, and furthermore the opportune availability of equipment that can be delivered to the landfill and put to beneficial use during Sulphur Fire debris disposal operations.
A) FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $119,288.88,
Amount Budgeted: $120,000.00
Additional Requested: None
Annual Cost (if planned for future years): None
B) FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $63,426.41
Amount Budgeted: $0
Additional Requested: None
Annual Cost (if planned for future years): None
FISCAL IMPACT (Narrative):
A) The adopted FY 17/18 budget for the Integrated Waste Management Division of the Public Services Department includes an appropriation of $120,000 for the purchase of landfill GPS equipment.
B) Gate fees at the Eastlake Landfill for debris generated from a locally declared disaster were established to appropriately recover costs such as this that are associated with accepting debris of a form or magnitude that normal landfill operations are not sufficient to handle the increase.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
A) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to the unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $119,288.88 to GeoLogic Computer Systems.
B) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.2, as it is not in the public interest due to unique nature of the goods or services, and authorize the Public Services Director/Assistant Purchasing Agent to issue a purchase order not to exceed $63,426.41 to LSC Environmental Products.
7.18Adopt Resolution Approving Right of Way Certification for Mockingbird Lane over Robinson Creek Bridge Replacement Project, in Lake County, CA. Federal Project Number: BRLO-5914(105) and authorize the Public Works Director to execute the Right of Way Certification.
Resolution
passed on consent
Staff memo
Staff has prepared the attached Resolution and Right of Way Certification to certify that the County has secured the right of way required for this project.
Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for the Mockingbird Lane over Robinson Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution Approving Right of Way Certification for the Mockingbird Lane over Robinson Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 28, 2017
SUBJECT: Adopt Resolution Approving Right of Way Certification for Mockingbird Lane over Robinson Creek Bridge Replacement Project, in Lake County, CA. Federal Project Number: BRLO-5914(105)
EXECUTIVE SUMMARY: In order for federal funds to be approved, Caltrans requires that the County of Lake certify the right of way required for the Mockingbird Lane over Robinson Creek Bridge Replacement Project.
Staff has prepared the attached Resolution and Right of Way Certification to certify that the County has secured the right of way required for this project.
Staff recommends that the Board of Supervisors adopt the Resolution Approving Right of Way Certification for the Mockingbird Lane over Robinson Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution Approving Right of Way Certification for the Mockingbird Lane over Robinson Creek Bridge Replacement Project, and authorize the Public Works Director to execute the Right of Way Certification.
7.19Approve Facility Agreement between the County of Lake and the Chapel of the Lakes for Autopsy Services and authorize the Chair to sign
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval of the attached Facility Agreement with Chapel of the Lakes for autopsy services. This agreement is retroactive from July 1, 2017 and will continue from year to year unless amended. The County's Pathologist, Dr. Jacqueline Benjamin has provided her 90 day notice to terminate her contract and it is not known at this time if any changes to the facility agreement will be necessary.
Chapel of the Lake Mortuary provides space for the County's Pathologist to perform autopsies. The County currently has invoices of $26,334 pending payment upon approval of this agreement.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are budgeted in the Sheriff/Coroner budget 2201/23.80 and are estimated at $50,000 annually. These costs are included in the Mortuary Use fee costs of $122,500 requested during final budgets.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Facility Agreement between the County of Lake and the Chapel of the Lakes for Autopsy Services and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: November 28, 2017
SUBJECT: Approve Facility Agreement between the County of Lake and the Chapel of the Lakes for Autopsy Services and authorize the Chair to sign
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval of the attached Facility Agreement with Chapel of the Lakes for autopsy services. This agreement is retroactive from July 1, 2017 and will continue from year to year unless amended. The County's Pathologist, Dr. Jacqueline Benjamin has provided her 90 day notice to terminate her contract and it is not known at this time if any changes to the facility agreement will be necessary.
Chapel of the Lake Mortuary provides space for the County's Pathologist to perform autopsies. The County currently has invoices of $26,334 pending payment upon approval of this agreement.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 50,000
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are budgeted in the Sheriff/Coroner budget 2201/23.80 and are estimated at $50,000 annually. These costs are included in the Mortuary Use fee costs of $122,500 requested during final budgets.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Facility Agreement between the County of Lake and the Chapel of the Lakes for Autopsy Services and authorize the Chair to sign
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.19. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Motion carried
Carried 4-1 — moved by Steele (recovered from the archived minutes by OCR)
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Clerk’s notes: Ceva Giumelli, Betty Cortez, Raul Gardea and Tom Jordan spoke. Mr. Jordan, from the Scotts Valley Band of Pomo Indians, presented Supervisor Tina Scott with a tribal blanket as a token of the tribes' appreciation.
8.39:10 A.M. - (a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer; and (b) Update and Discussion on Sulphur Fire Recovery
Proclamation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency. (b) Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer; and (b) Update and Discussion on Sulphur Fire Recovery
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency. (b) Discussion only.
(a) On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: (a) Lake County Health Officer Dr. Karen Tait presented the item to the Board. Dr. Tait recommended the continuance of the Local Health Emergency.
(b) Environmental Health Director Ray Ruminski reported on the Sulphur Fire. A total of 134 properties are registered on the right of entry permit. Several lots have been completed and several are waiting on the asbestos clean up. 8 properties are using a private contractor and 17 properties will be on the abatement list. The average time for clean up is three working days per lot. County Administrative Officer Carol Huchingson gave an update regarding the North Bay Wildfire recovery meeting hosted by Senator McGuire in Sacramento on November 27, 2017.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:30 A.M. - (a) Public Hearing to Solicit Citizen Input regarding the 2017 Notice of Funding Availability (NOFA); and (b) Consideration of Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments thereto from the Notice of Funding Availability (NOFA) for 2017 Community Development Block Grant Program (CDBG)
Public Hearing
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
On September 1, 2017, the State Department of Housing and Community Development announced the availability of $5,000,000 in federal Community Development Block Grant (CDBG) Program funding for activities that benefit low and moderate income households, these activities include housing assistance, public facilities, infrastructure, public services, planning and technical assistance and economic development. The deadline for filing applications under this Notice of Funding Availability (NOFA) is December 1, 2017.
The required public hearing to discuss potential projects that the County could apply for through the 2017 NOFA was held before your Board on September 26th. Staff was directed by your Board to have the County CDBG consultant complete the application to connect Highlands Water and Konocti Water systems with Lower Lake Water Works District #1. Staff has been informed since the public hearing that equipment replacement for the landfill is considered an acceptable CDBG activity. Public input will be required regarding the addition of the landfill equipment to the grant application. If your Board approves the addition of the landfill equipment replacement to the CDBG application the requested funding will be in the amount not to exceed $4,750,000 encompassing two activities.
Activity one is for funds in the amount of $1,250,000 to be applied to the Lower Lake Water Works District #1 for the purpose of connecting the Highlands Water and Konocti Water systems with the Lower Lake Water Works District #1 system. The goal is to improve water quality, increase fire suppression capacity, and improve system sustainability. This activity would benefit low to moderate income households.
Activity two is for funds in the amount not to exceed $3,500,000 for equipment replacement and upgrades needed at the Eastlake Landfill Public Facility managed by the County Department of Waste Management. This is a Public Facility improvement and sustainability project benefitting low to moderate income households.
Staff recommends your Board approve the submission of the CDBG application before the December 1, 2017 deadline.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: None
Additional Requested: $4,750,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a reimbursable grant. The County will be reimbursed after we apply for funds and provide proof of payment for grant expenditures.
STAFFING IMPACT (if applicable): A consultant has been hired to apply for the grants, but county staff will administer the grants and comply with all CDBG reporting requirements.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments thereto from the Notice of Funding Availability (NOFA) for 2017 Community Development Block Grant Program (CDBG).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: (a) Public Hearing to Solicit Citizen Input regarding the 2017 Notice of Funding Availability (NOFA); and (b) Consideration of Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments thereto from the Notice of Funding Availability (NOFA) for 2017 Community Development Block Grant Program (CDBG)
EXECUTIVE SUMMARY:
On September 1, 2017, the State Department of Housing and Community Development announced the availability of $5,000,000 in federal Community Development Block Grant (CDBG) Program funding for activities that benefit low and moderate income households, these activities include housing assistance, public facilities, infrastructure, public services, planning and technical assistance and economic development. The deadline for filing applications under this Notice of Funding Availability (NOFA) is December 1, 2017.
The required public hearing to discuss potential projects that the County could apply for through the 2017 NOFA was held before your Board on September 26th. Staff was directed by your Board to have the County CDBG consultant complete the application to connect Highlands Water and Konocti Water systems with Lower Lake Water Works District #1. Staff has been informed since the public hearing that equipment replacement for the landfill is considered an acceptable CDBG activity. Public input will be required regarding the addition of the landfill equipment to the grant application. If your Board approves the addition of the landfill equipment replacement to the CDBG application the requested funding will be in the amount not to exceed $4,750,000 encompassing two activities.
Activity one is for funds in the amount of $1,250,000 to be applied to the Lower Lake Water Works District #1 for the purpose of connecting the Highlands Water and Konocti Water systems with the Lower Lake Water Works District #1 system. The goal is to improve water quality, increase fire suppression capacity, and improve system sustainability. This activity would benefit low to moderate income households.
Activity two is for funds in the amount not to exceed $3,500,000 for equipment replacement and upgrades needed at the Eastlake Landfill Public Facility managed by the County Department of Waste Management. This is a Public Facility improvement and sustainability project benefitting low to moderate income households.
Staff recommends your Board approve the submission of the CDBG application before the December 1, 2017 deadline.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $4,750,000
Amount Budgeted: None
Additional Requested: $4,750,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a reimbursable grant. The County will be reimbursed after we apply for funds and provide proof of payment for grant expenditures.
STAFFING IMPACT (if applicable): A consultant has been hired to apply for the grants, but county staff will administer the grants and comply with all CDBG reporting requirements.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving an Application for Funding and the Execution of a Grant Agreement and any Amendments thereto from the Notice of Funding Availability (NOFA) for 2017 Community Development Block Grant Program (CDBG).
Supervisor Brown offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Contractor Jeff Lucas was present and spoke.
Chair Smith opened the public hearing and asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
8.59:45 A.M. - Discussion and Consideration of Lucerne Hotel Status
Action Item
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, staff has been working to complete the list of directives received during the June 27, 2017 Board meeting concerning the Lucerne Hotel, hereinafter referred to as the "facility."
Those directives were:
1. Locate old appraisal and request refreshed appraisal.
2. Generate estimate of overhead costs to maintain the facility.
3. Send letter to Marymount California University to resolve outstanding lease agreement.
4. Compile a list of interest expressed in use of the facility and any concepts put forward by those interested parties.
5. Generate a timeline for decision as to next steps.
Background
The Lucerne Hotel was purchased in 2010 by the County's Redevelopment Agency (RDA) as it was within the boundaries of the Northshore Redevelopment Plan Project Area, which were selected by Planning Commission Resolution No. 2000-2 adopted on August 24, 2000 and included four sub-areas within the County: Upper Lake, Nice, Lucerne, and Glenhaven-Clearlake Oaks.
The facility was purchased to fill the goals identified in the Northshore Redevelopment Plan for the Project Area which identified primary goals of (1) preventing and eliminating blight, (2) developing a conference/event center in the North Shore area, (3) providing an economic engine for Lucerne, the North Shore, and all of Lake County. Local jobs were created and retained during the renovation process and local businesses were given strong preference when vendors were selected to perform work at the facility.
The development of a conference/event center on the North Shore was recommended to the RDA through the North Shore Redevelopment plan, using a similar project in Humboldt County which motivated private developers to construct lodging facilities nearby. The economic engine aspect included an educational component. The renovation process which was undertaken at the facility was done to include classroom space for whatever educational component may be determined and was not specific to any institution, but was integral to the original goal of the RDA for a multi-use facility for events, conferences, and educational opportunities. The State of California has subsequently eliminated all RDA's and redirected agency funding to other entities, including the County's General Fund.
Directives:
1. The refreshed appraisal for a value of three million dollars ($3,000,000) was received November 1, 2017.
2. Estimated costs to maintain the facility, including but not limited to maintenance, electricity, propane, alarm system, water, sewer, grounds, and associated maintenance contracts is approximately $78,524 annually.
3. The County entered into an agreement with Marymount California University on October 23, 2012 for a five year period of occupancy. The outstanding lease agreement resolution is in process and the facility is now vacant.
4. Thirteen individuals/entities have expressed an interest in the facility; four have put forward their interest in a concept email or paper. Those interests include a hotel, research center, conference and event center, a cannabis cultivation and education center, recovery and rehabilitation facility, educational facility, soup kitchen, and office space.
5. Timeline:
A. Request for Proposal (RFP) issued for Lease of Facility: No later than February 1, 2018.
B. RFP issued for identifying realtor to sell facility no later than February 1, 2018. Back to Board for approval of documents to list for sale no later than March 6, 2018.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Based upon completion of the initial directives of your Board, staff makes the following recommendations:
1. Direct staff to develop, issue, and oversee all aspects of a RFP by 2/1/18 to secure a party with interest to lease and develop facility in a way which would contribute toward generation of an economic engine for Lucerne, the North Shore, and all of Lake County.
Or
2. Direct staff to develop and issue a RFP to contract with a realtor by 2/1/18 to handle the sale of the property. In addition, no later than 3/6/18, direct staff to return to your Board for approval of all documents necessary to list property for sale.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: Discussion and Consideration of Lucerne Hotel Status
EXECUTIVE SUMMARY:
As your Board is aware, staff has been working to complete the list of directives received during the June 27, 2017 Board meeting concerning the Lucerne Hotel, hereinafter referred to as the "facility."
Those directives were:
1. Locate old appraisal and request refreshed appraisal.
2. Generate estimate of overhead costs to maintain the facility.
3. Send letter to Marymount California University to resolve outstanding lease agreement.
4. Compile a list of interest expressed in use of the facility and any concepts put forward by those interested parties.
5. Generate a timeline for decision as to next steps.
Background:
The Lucerne Hotel was purchased in 2010 by the County's Redevelopment Agency (RDA) as it was within the boundaries of the Northshore Redevelopment Plan Project Area, which were selected by Planning Commission Resolution No. 2000-2 adopted on August 24, 2000 and included four sub-areas within the County: Upper Lake, Nice, Lucerne, and Glenhaven-Clearlake Oaks.
The facility was purchased to fill the goals identified in the Northshore Redevelopment Plan for the Project Area which identified primary goals of (1) preventing and eliminating blight, (2) developing a conference/event center in the North Shore area, (3) providing an economic engine for Lucerne, the North Shore, and all of Lake County. Local jobs were created and retained during the renovation process and local businesses were given strong preference when vendors were selected to perform work at the facility.
The development of a conference/event center on the North Shore was recommended to the RDA through the North Shore Redevelopment plan, using a similar project in Humboldt County which motivated private developers to construct lodging facilities nearby. The economic engine aspect included an educational component. The renovation process which was undertaken at the facility was done to include classroom space for whatever educational component may be determined and was not specific to any institution, but was integral to the original goal of the RDA for a multi-use facility for events, conferences, and educational opportunities. The State of California has subsequently eliminated all RDA's and redirected agency funding to other entities, including the County's General Fund.
Directives:
1. The refreshed appraisal for a value of three million dollars ($3,000,000) was received November 1, 2017.
2. Estimated costs to maintain the facility, including but not limited to maintenance, electricity, propane, alarm system, water, sewer, grounds, and associated maintenance contracts is approximately $78,524 annually.
3. The County entered into an agreement with Marymount California University on October 23, 2012 for a five year period of occupancy. The outstanding lease agreement resolution is in process and the facility is now vacant.
4. Thirteen individuals/entities have expressed an interest in the facility; four have put forward their interest in a concept email or paper. Those interests include a hotel, research center, conference and event center, a cannabis cultivation and education center, recovery and rehabilitation facility, educational facility, soup kitchen, and office space.
5. Timeline:
A. Request for Proposal (RFP) issued for Lease of Facility: No later than February 1, 2018.
B. RFP issued for identifying realtor to sell facility no later than February 1, 2018. Back to Board for approval of documents to list for sale no later than March 6, 2018.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: None
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Based upon completion of the initial directives of your Board, staff makes the following recommendations:
1. Direct staff to develop, issue, and oversee all aspects of a RFP by 2/1/18 to secure a party with interest to lease and develop facility in a way which would contribute toward generation of an economic engine for Lucerne, the North Shore, and all of Lake County.
Or
2. Direct staff to develop and issue a RFP to contract with a realtor by 2/1/18 to handle the sale of the property. In addition, no later than 3/6/18, direct staff to return to your Board for approval of all documents necessary to list property for sale.
There was Board consensus for staff to develop a Request for Proposal (RFP) to secure a party to either purchase, lease with option to purchase, or long-term lease, and develop the facility in a way which would contribute toward generation of an economic engine for Lucerne, the North Shore, and all of Lake County and return to the Board for consideration of proposals.
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item. Deputy County Administrative Officer Michelle Scully presented the item to the Board.
Chair Smith asked if anyone present wished to speak and the following people spoke: Denise Rushing, John Jensen, Elizabeth Larsen, Bernie Butcher, Sheri Treppa, Linda Hedstrom, Public Services Director Lars Ewing and Roberta Lyons.
8.610:15 A.M. - Consideration of Agreement between the County of Lake and Civitas for formation of a Lake County Tourism Improvement District (LCTID)
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, staff has been working with stakeholders to improve and enhance local marketing efforts for Lake County, leading to increased visitor spending and lodging occupancy rates. One agreed upon strategy is creation of a local Tourism Improvement District (TID). A TID is a mechanism by which a stable source of funding can be developed through non-tax funds raised through a small assessment on lodging stays and used to provide services directly benefitting the businesses which participate in the TID.
This proposal is to contract with Civitas for the formation of a TID for Lake County. TID's go by many names - such as a "tourism business improvement district" or a "tourism marketing district". A TID is a proven way to fund destination marketing programs. Upon formation of the Lake County TID (LCTID), a board will be formed to oversee the new entity. The County of Lake, as well as the Cities, and other stakeholders would comprise this board which would then be responsible for Lake County's tourism marketing and destination marketing efforts.
Civitas is California's premier consultant in TID formation and renewal. Civitas has served as a consultant to 83 of California's 100 TIDs and has been doing so since 1995. In initial informational meetings, local tourism stakeholders were very positive about the creation of a TID for Lake County's tourism marketing.
Through this proposal, Civitas will conduct all phases of the work plan, to include creating the infrastructure to carry out the project: outreach and consensus building with lodging business owners, consideration of the priorities of the assessed lodging businesses, preparation of the documents required to form the LCTID, revision and submission of required documents based on input by County and stakeholders, preparation of final documents and finally, guiding the County through the Board of Supervisors hearing process to form the LCTID.
The return on investment will be in increased lodging stake holder participation on the LCTID board and generation of additional non-tax revenue to fund destination marketing efforts.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $47,700
Additional Requested:
Annual Cost (if planned for future years): No more than $10,000 anticipated expense next year.
FISCAL IMPACT (Narrative): Sufficient funds are budgeted in BU 1892, 23.80
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Civitas for formation of a Lake County Tourism Improvement District to (LCTID), authorizing the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: Consideration of Agreement between the County of Lake and Civitas for formation of a Lake County Tourism Improvement District (LCTID)
EXECUTIVE SUMMARY:
As your Board is aware, staff has been working with stakeholders to improve and enhance local marketing efforts for Lake County, leading to increased visitor spending and lodging occupancy rates. One agreed upon strategy is creation of a local Tourism Improvement District (TID). A TID is a mechanism by which a stable source of funding can be developed through non-tax funds raised through a small assessment on lodging stays and used to provide services directly benefitting the businesses which participate in the TID.
This proposal is to contract with Civitas for the formation of a TID for Lake County. TID's go by many names - such as a "tourism business improvement district" or a "tourism marketing district". A TID is a proven way to fund destination marketing programs. Upon formation of the Lake County TID (LCTID), a board will be formed to oversee the new entity. The County of Lake, as well as the Cities, and other stakeholders would comprise this board which would then be responsible for Lake County's tourism marketing and destination marketing efforts.
Civitas is California's premier consultant in TID formation and renewal. Civitas has served as a consultant to 83 of California's 100 TIDs and has been doing so since 1995. In initial informational meetings, local tourism stakeholders were very positive about the creation of a TID for Lake County's tourism marketing.
Through this proposal, Civitas will conduct all phases of the work plan, to include creating the infrastructure to carry out the project: outreach and consensus building with lodging business owners, consideration of the priorities of the assessed lodging businesses, preparation of the documents required to form the LCTID, revision and submission of required documents based on input by County and stakeholders, preparation of final documents and finally, guiding the County through the Board of Supervisors hearing process to form the LCTID.
The return on investment will be in increased lodging stake holder participation on the LCTID board and generation of additional non-tax revenue to fund destination marketing efforts.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: Not to exceed $47,700
Amount Budgeted: $47,700
Additional Requested:
Annual Cost (if planned for future years): No more than $10,000 anticipated expense next year.
FISCAL IMPACT (Narrative): Sufficient funds are budgeted in BU 1892, 23.80
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Civitas for formation of a Lake County Tourism Improvement District to (LCTID), authorizing the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Agreement between the County of Lake and Civitas for formation of a Lake County Tourism Improvement District (LCTID). The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item. Deputy County Administrative Officer Michelle Scully presented the item to the Board. Nichole Farley with Civitas was present and spoke.
Chair Smith asked if anyone present wished to speak and the following people spoke: John Jensen, Bernie Butcher, Melissa Fulton and Susan Lysick. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
Motion carried · 6 motions
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
9.2Consideration of the Following Appointments:
Emergency Medical Care Committee (EMCC)
Spring Valley CSA #2
Lake County (IHSS) Public Authority Advisory Committee
Appointment
approved
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Emergency Medical Care Committee (EMCC) - Ten (10) vacancies: *Hospitals-Sutter Lakeside & Redbud (1), Community College Districts (1), California Highway Patrol (1), Private Ambulance Company (1), Fire Departments (1), Others - Consumer-Interested Group (3), EMT Representative (2)
*The Emergency Medical Care Committee Advisory Board seat for Sutter Lakeside & Redbud Hospital is currently vacant due to the retirement of Cynthia Ann Forbes. Lake County Health Officer Dr. Karen Tait has informed County staff that Ruth Garcia is qualified to fill this position.
Applications Received: Ruth Garcia - New Applicant - Hospitals-Sutter Lakeside & Redbud
Spring Valley CSA #2 Advisory Board - One (1) vacancy: General Membership (1)
Applications Received: Joseph Gregory Welz - New Applicant - General Membership
Wayne L. McKenney - New Applicant - General Membership
Kathryn Silva - New Applicant - General Membership
Lake County (IHSS) Public Authority Advisory Committee - Seven (7) vacancies: Senior Consumer (3), Disabled Community Representative (1), Disabled Consumer (2), Provider (1)
Applications Received: Leslie Wilson - New Applicant - Disabled Consumer
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: November 28, 2017
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Emergency Medical Care Committee (EMCC) - Ten (10) vacancies: *Hospitals-Sutter Lakeside & Redbud (1), Community College Districts (1), California Highway Patrol (1), Private Ambulance Company (1), Fire Departments (1), Others - Consumer-Interested Group (3), EMT Representative (2)
*The Emergency Medical Care Committee Advisory Board seat for Sutter Lakeside & Redbud Hospital is currently vacant due to the retirement of Cynthia Ann Forbes. Lake County Health Officer Dr. Karen Tait has informed County staff that Ruth Garcia is qualified to fill this position.
Applications Received: Ruth Garcia - New Applicant - Hospitals-Sutter Lakeside & Redbud
Spring Valley CSA #2 Advisory Board - One (1) vacancy: General Membership (1)
Applications Received: Joseph Gregory Welz - New Applicant - General Membership
Wayne L. McKenney - New Applicant - General Membership
Kathryn Silva - New Applicant - General Membership
Lake County (IHSS) Public Authority Advisory Committee - Seven (7) vacancies: Senior Consumer (3), Disabled Community Representative (1), Disabled Consumer (2), Provider (1)
Applications Received: Leslie Wilson - New Applicant - Disabled Consumer
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Brown, and by vote of the Board, appointed Ruth Garcia to the Emergency Medical Care Committee (EMCC). The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Steele, and by vote of the Board, appointed Wayne McKenney to the Spring Valley CSA #2 Advisory Board. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
On motion of Supervisor Steele, and by vote of the Board, appointed Leslie Wilson to the Lake County (IHSS) Public Authority Advisory Committee. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: Chair Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of (a) Board appointment to CSAC Board of Directors for 2018; and (b) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2018; and (c) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2018.
Appointment
approved
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on November 28, 2017. Any member of your Board of Supervisors is eligible for directorship.
Similarly, RCRC requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2018. This appointment should be made as soon as possible to allow for your Boards representative to plan on attending.
In addition, RCRC requests that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2018.
See attached memos from CSAC and RCRC for additional information.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint Board representative to CSAC Board of Directors for 2018.
(b) Appoint delegate and alternate to RCRC Board of Directors for 2018.
(c) Appoint delegate and alternate to GSFA Board of Directors for 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: November 28, 2017
SUBJECT: Consideration of (a) Board appointment to CSAC Board of Directors for 2018; and (b) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2018; and (c) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2018.
EXECUTIVE SUMMARY:
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on November 28, 2017. Any member of your Board of Supervisors is eligible for directorship.
Similarly, RCRC requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2018. This appointment should be made as soon as possible to allow for your Boards representative to plan on attending.
In addition, RCRC requests that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2018.
See attached memos from CSAC and RCRC for additional information.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint Board representative to CSAC Board of Directors for 2018.
(b) Appoint delegate and alternate to RCRC Board of Directors for 2018.
(c) Appoint delegate and alternate to GSFA Board of Directors for 2018.
(a) On motion of Supervisor Brown, and by vote of the Board, appointed Supervisor Steele, as representative, and Supervisor Scott, as alternate, to serve on the CSAC Board of Directors for 2018. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(b) On motion of Supervisor Brown, and by vote of the Board, appointed Supervisor Steele to serve as delegate and Supervisor Simon to serve as alternate to the Rural County Representatives (RCRC) Board of Directors for 2018. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
(c) On motion of Supervisor Brown, and by vote of the Board, appointed Supervisor Steele to serve as delegate and Supervisor Scott to serve as alternate to the Golden State Finance Authority (GSFA) Board of Directors for 2018. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Real Property Negotiators pursuant to Gov. Code sec. 54956.8:
Properties: 1150 and 1160 Mockingbird Lane, Lakeport, CA. 95453
APNs: 004-081-04 and 004-081-03
Agency Negotiators: Scott DeLeon and Jeff Rein
Negotiating Parties: County of Lake and Nancy Jane Williams, property owner
Under Negotiation: Price and terms of payment
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:45 p.m. having taken no action.