Board Of Supervisors — Tuesday, October 31, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Non-Timed Items
4.1Consideration of Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Under an Emergency Management Mutual Aid (EMMA) Plan
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The attached Agreement is necessary to enable the County to perform site debris cleanup for the Sulphur Fire, within the city limits of Clearlake. In addition, the City will need to make a request that the County perform these services, which will serve as Exhibit "A" to the Agreement. This Agreement along with the City's request that the County perform the services will enable the County to claim its costs for the services (labor and mileage). Pursuant to the Agreement, the City will reimburse the County for the required 6.25% share of cost for the services provided in the City as well as a modest administrative services fee.
The timing of the approval of this Agreement is critical now, given the need to initiate Sulphur Fire debris clean up as soon as possible. However, this Agreement can also be used in the event of a future disaster, simply by expanding on Exhibit "A" with additional requests that the County perform services for other events.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Under an Emergency Management Mutual Aid (EMMA) Plan and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 31, 2017
SUBJECT: Consideration of Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Under an Emergency Management Mutual Aid (EMMA) Plan
EXECUTIVE SUMMARY:
The attached Agreement is necessary to enable the County to perform site debris cleanup for the Sulphur Fire, within the city limits of Clearlake. In addition, the City will need to make a request that the County perform these services, which will serve as Exhibit "A" to the Agreement. This Agreement along with the City's request that the County perform the services will enable the County to claim its costs for the services (labor and mileage). Pursuant to the Agreement, the City will reimburse the County for the required 6.25% share of cost for the services provided in the City as well as a modest administrative services fee.
The timing of the approval of this Agreement is critical now, given the need to initiate Sulphur Fire debris clean up as soon as possible. However, this Agreement can also be used in the event of a future disaster, simply by expanding on Exhibit "A" with additional requests that the County perform services for other events.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement Between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Under an Emergency Management Mutual Aid (EMMA) Plan and Authorize the Chair to Sign.
On motion of Supervisor Steele, and by vote of the Board, approved the Agreement between the County of Lake and the City of Clearlake for Public Health and Environmental Health Assistance Under an Emergency Management Mutual Aid (EMMA) Plan. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
4.2Consideration of Potential Use of Eastlake Landfill as a Final Disposal Location for Debris Generated from the 2017 Wildfires Located Outside of Lake County
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
Public Services staff has been contacted by Environmental and Chemical Consulting, Inc. (ECC), the contractor tasked by the U.S. Army Corps of Engineers for the cleanup operations in both Lake and Mendocino County, as well as the Mendocino County Environmental Health Department, about the possibility of the Eastlake Landfill in Clearlake being used as a final disposal location for fire debris generated from both the public and private fire debris cleanup operations in Mendocino County. While the Eastlake Landfill is prepared to accept the fire debris from the Sulphur Fire in Lake County, there are concerns with the proposal to accept fire debris from Mendocino County because of the amount of remaining permitted airspace capacity at the landfill. Nevertheless, given the unique circumstances surrounding the basis for the requests I felt it was important that the Board of Supervisors consider the issue.
The Eastlake Landfill is steadily approaching the maximum capacity for the portion of land that has been developed, permitted, and is currently being used for solid waste disposal. The most recent disposal capacity estimate indicates that the landfill will reach maximum capacity in approximately eight to ten years. While work is currently in progress for a landfill expansion that will increase that capacity by 20-25 years, that process is expected to take six to seven years until the landfill is fully permitted and constructed to the point that it will be ready to accept the first load of solid waste in the expansion area. Furthermore, based on our experience from the 2015-2017 wildfires the debris we can expect to receive from the Redwood Valley Fire would consume landfill space equivalent to that of approximately one year of "normal" solid waste operations.
In light of the diminishing airspace capacity and projected expansion timeline it is my recommendation that the Eastlake Landfill not accept fire debris from outside Lake County. However, should the Board decide otherwise, the Board must take action to allow for that acceptance as Lake County code limits the use of the landfill to inhabitants of Lake County or a firm or corporation that has an established place of business in Lake County unless exempted by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
If accepted at the Eastlake Landfill, fire debris from the Redwood Valley Fire is estimated to provide revenue in the range of three to four million dollars.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors take no action and allow staff to communicate to the appropriate entities that Eastlake Landfill cannot be used as a disposal location for any fire debris from any 2017 wildfire outside of Lake County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: October 31, 2017
SUBJECT: Consideration of potential use of Eastlake Landfill as a final disposal location for debris generated from the 2017 wildfires located outside of Lake County
EXECUTIVE SUMMARY:
Public Services staff has been contacted by Environmental and Chemical Consulting, Inc. (ECC), the contractor tasked by the U.S. Army Corps of Engineers for the cleanup operations in both Lake and Mendocino County, as well as the Mendocino County Environmental Health Department, about the possibility of the Eastlake Landfill in Clearlake being used as a final disposal location for fire debris generated from both the public and private fire debris cleanup operations in Mendocino County. While the Eastlake Landfill is prepared to accept the fire debris from the Sulphur Fire in Lake County, there are concerns with the proposal to accept fire debris from Mendocino County because of the amount of remaining permitted airspace capacity at the landfill. Nevertheless, given the unique circumstances surrounding the basis for the requests I felt it was important that the Board of Supervisors consider the issue.
The Eastlake Landfill is steadily approaching the maximum capacity for the portion of land that has been developed, permitted, and is currently being used for solid waste disposal. The most recent disposal capacity estimate indicates that the landfill will reach maximum capacity in approximately eight to ten years. While work is currently in progress for a landfill expansion that will increase that capacity by 20-25 years, that process is expected to take six to seven years until the landfill is fully permitted and constructed to the point that it will be ready to accept the first load of solid waste in the expansion area. Furthermore, based on our experience from the 2015-2017 wildfires the debris we can expect to receive from the Redwood Valley Fire would consume landfill space equivalent to that of approximately one year of "normal" solid waste operations.
In light of the diminishing airspace capacity and projected expansion timeline it is my recommendation that the Eastlake Landfill not accept fire debris from outside Lake County. However, should the Board decide otherwise, the Board must take action to allow for that acceptance as Lake County code limits the use of the landfill to inhabitants of Lake County or a firm or corporation that has an established place of business in Lake County unless exempted by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
If accepted at the Eastlake Landfill, fire debris from the Redwood Valley Fire is estimated to provide revenue in the range of three to four million dollars.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors take no action and allow staff to communicate to the appropriate entities that Eastlake Landfill cannot be used as a disposal location for any fire debris from any 2017 wildfire outside of Lake County.
There was Board consensus for no action taken.
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. The Easlake Landfill is located closest to the Redwood fire in Potter and Redwood Valley. The U.S. Army Corps of Engineers contractor ECC has asked if Lake County could accept the debris from the Redwood Valley fire. This is a cause of concern as the landfill has eight to ten years of air space left, which puts the life of the landfill to 2025 or 2027. The debris total estimate is 75,000 tons and would amount to one year of air space. On a regular basis, the landfill takes in 40,000 tons of debris per year but is not as dense as fire debris. The Landfill expansion project is in the preliminary stages and is about 5 -6 years out. Operations at the landfill would need to ramp up to take on this project. County Code states the landfill is for county debris only, Board approval would be necessary to move forward. A $65 per ton fee would cover cost of operations at the landfill.
Chair Smith asked if anyone present wished to speak and the following people spoke: Mike Dunlap, Joe Wordey of ECC and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
4.3Consideration of Resolution Pertaining to the Restoration or Reconstruction of Non-Conforming Buildings or Structures Destroyed by the Sulphur Fire
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
Approximately 137 single family and manufactured homes were destroyed or damaged in the Sulphur Fire in the unincorporated area of the County. It is anticipated that there will be a desire to reconstruct or rebuild buildings or structures that we non-conforming to the Zoning Ordinance and which will not be able to comply with current development standards. This resolution defers the Article 59, Section 59.9 requirement that a major use permit requirement for the rebuilding or reconstruction of a destroyed non-conforming building or structure for such building or structures destroyed in the Sulphur Fire for a period of two years from the date of this resolution. The non-conformity shall not be increased, i.e. the rebuilding or reconstruction shall not increase the footprint of the building or structure.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Pertaining to the Restoration or Reconstruction of Non-Conforming Buildings or Structures Destroyed by the Sulphur Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
DATE: October 31, 2017
SUBJECT: Consideration of Resolution Pertaining to the Restoration or Reconstruction of Non-Conforming Buildings or Structures Destroyed by the Sulphur Fire
EXECUTIVE SUMMARY:
Approximately 137 single family and manufactured homes were destroyed or damaged in the Sulphur Fire in the unincorporated area of the County. It is anticipated that there will be a desire to reconstruct or rebuild buildings or structures that we non-conforming to the Zoning Ordinance and which will not be able to comply with current development standards. This resolution defers the Article 59, Section 59.9 requirement that a major use permit requirement for the rebuilding or reconstruction of a destroyed non-conforming building or structure for such building or structures destroyed in the Sulphur Fire for a period of two years from the date of this resolution. The non-conformity shall not be increased, i.e. the rebuilding or reconstruction shall not increase the footprint of the building or structure.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Pertaining to the Restoration or Reconstruction of Non-Conforming Buildings or Structures Destroyed by the Sulphur Fire.
Supervisor Steele offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
4.4Consideration of Resolution Pertaining to Occupancy of Temporary Dwellings While Recovering from the Sulphur Fire
Resolution
Adopted, as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
Approximately 137 single family and manufactured homes were destroyed or damaged in the Sulphur Fire in the unincorporated area of the County. It is anticipated that there will be requests for temporary housing while those homes are being replaced. This resolution establishes the policy concerning the occupancy of temporary dwellings while recovering from the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Pertaining to Occupancy of Temporary Dwellings While Recovering from the Sulphur Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
DATE: October 31, 2017
SUBJECT: Consideration of Resolution Pertaining to Occupancy of Temporary Dwellings While Recovering from the Sulphur Fire
EXECUTIVE SUMMARY:
Approximately 137 single family and manufactured homes were destroyed or damaged in the Sulphur Fire in the unincorporated area of the County. It is anticipated that there will be requests for temporary housing while those homes are being replaced. This resolution establishes the policy concerning the occupancy of temporary dwellings while recovering from the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Pertaining to Occupancy of Temporary Dwellings While Recovering from the Sulphur Fire
Supervisor Brown offered the Resolution, as amended, and it was passed by roll call vote:
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board.
Chair Smith asked if present wished to speak and Mark spoke. No one else wished to speak and the public input portion of this item was closed.