Board Of Supervisors — Tuesday, December 5, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1Consideration of Change Order No. 1 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: This CCO is structured to address changes in the project which cannot be accounted for by a line item quantity change. The CCO addresses two primary facets of change; additional work locating facilities paid through a force account (Equipment, Labor and Materials) structure, and the addition of two line items with a negotiated and reduced unit cost.
The additional work to locate facilities was a result of the uncertainty in the location of existing facilities. Neither Bonanza Springs or Starview water systems were installed by Special Districts and record drawings do not exist for either system. This created challenges locating the main line locations for the contractor to connect the new service lines to and resulted in extra work excavating and locating the mains. This extra work was tracked and will be paid for by this CCO.
The second item addressed by this CCO is the creation of two additional line items based on existing line items but with a reduced cost. The contractor was able to salvage existing 1" HDPE service lines at 16 locations. Consequently, a reduced price was negotiated for Removal and Abandonment of Services, and 1" Water Meter Assembly - Single Service. This CCO adds 16 of each negotiated line item to the contract resulting in a temporary increase in the contract cost. This increase is offset by a reduction in the corresponding line items at full price in CCO 02.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is a Valley Fire project which has been submitted to both the County's insurance as well as FEMA for reimbursement. Changes to the project resulting in an increased cost are eligible for reimbursement provided they are within the scope of the signed Project Worksheet. These changes are within the scope of the signed PW and are consistent with the approved project. Special Districts anticipates reimbursement for these additional costs.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 1 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott Harter, Deputy Administrator
Jan Coppinger, Special Districts Administrator
DATE: December 5, 2017
SUBJECT: Consideration of Change Order No. 1 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
EXECUTIVE SUMMARY: This CCO is structured to address changes in the project which cannot be accounted for by a line item quantity change. The CCO addresses two primary facets of change; additional work locating facilities paid through a force account (Equipment, Labor and Materials) structure, and the addition of two line items with a negotiated and reduced unit cost.
The additional work to locate facilities was a result of the uncertainty in the location of existing facilities. Neither Bonanza Springs or Starview water systems were installed by Special Districts and record drawings do not exist for either system. This created challenges locating the main line locations for the contractor to connect the new service lines to and resulted in extra work excavating and locating the mains. This extra work was tracked and will be paid for by this CCO.
The second item addressed by this CCO is the creation of two additional line items based on existing line items but with a reduced cost. The contractor was able to salvage existing 1" HDPE service lines at 16 locations. Consequently, a reduced price was negotiated for Removal and Abandonment of Services, and 1" Water Meter Assembly - Single Service. This CCO adds 16 of each negotiated line item to the contract resulting in a temporary increase in the contract cost. This increase is offset by a reduction in the corresponding line items at full price in CCO 02.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $67,140.00
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is a Valley Fire project which has been submitted to both the County's insurance as well as FEMA for reimbursement. Changes to the project resulting in an increased cost are eligible for reimbursement provided they are within the scope of the signed Project Worksheet. These changes are within the scope of the signed PW and are consistent with the approved project. Special Districts anticipates reimbursement for these additional costs.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 1 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
On motion of Supervisor Steele, and by vote of the Board, approved Change Order No. 1 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.2Consideration of Change Order No. 2 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: This CCO is structured to address quantity changes in the project and to adjust the contract so it reflects the in-place quantities resulting from the construction. This CCO will address Bid Schedules C (Starview South) and A (Bonanza Springs). There have been adjustments to both increase and decrease line item quantities within the referenced bid schedules. The attached spreadsheet highlights the line item quantity changes.
In both Bonanza Springs and Starview-South the number of single water services was reduced and the number of double water services was increased. These field changes were made on a case by case basis typically in conjunction with the property owner and primarily to facilitate on site plumbing and site plan layouts. Additionally, reduced quantities also resulted from the ability of the contractor to salvage 16 existing 1" HDPE service lines which were accounted for by CCO01. The net effect of this change order is a reduction in the contract cost of $34,480.00
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This change order will result in a reduction of the contract cost of $34,480.00
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 1 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott Harter, Deputy Administrator
Jan Coppinger, Special Districts Administrator
DATE: December 5, 2017
SUBJECT: Consideration of Change Order No. 2 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
EXECUTIVE SUMMARY: This CCO is structured to address quantity changes in the project and to adjust the contract so it reflects the in-place quantities resulting from the construction. This CCO will address Bid Schedules C (Starview South) and A (Bonanza Springs). There have been adjustments to both increase and decrease line item quantities within the referenced bid schedules. The attached spreadsheet highlights the line item quantity changes.
In both Bonanza Springs and Starview-South the number of single water services was reduced and the number of double water services was increased. These field changes were made on a case by case basis typically in conjunction with the property owner and primarily to facilitate on site plumbing and site plan layouts. Additionally, reduced quantities also resulted from the ability of the contractor to salvage 16 existing 1" HDPE service lines which were accounted for by CCO01. The net effect of this change order is a reduction in the contract cost of $34,480.00
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: ($34,480.00) - net savings to project
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This change order will result in a reduction of the contract cost of $34,480.00
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 1 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07
On motion of Supervisor Steele, and by vote of the Board, approved Change Order No. 2 for the Valley Fire Water Meter Replacement Project, Bid No. 16-07. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.3Consideration of Change Order No. 1 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
Action Item
approved — Pass
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is a Valley Fire project which has been submitted to both the County's insurance as well as FEMA for reimbursement. Changes to the project resulting in an increased cost are eligible for reimbursement provided they are within the scope of the signed Project Worksheet. These changes are within the scope of the signed PW and are consistent with the approved project. Special Districts anticipates reimbursement for these additional costs.
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 1 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott Harter, Deputy Administrator
Jan Coppinger, Special Districts Administrator
DATE: December 5, 2017
SUBJECT: Consideration of Change Order No. 1 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
EXECUTIVE SUMMARY: This Change Order provides for additional surveying to establish a control network within the project. The project has a line item for construction staking, however the level of effort required for that line item relied upon multiple indicators of property line and ROW line locations. Subsequent to the fire all landmarks and indicators of line locations were gone. There was a need to establish a control network and verify the location of design feature which was not legitimately expected of the contractor by the original contract documents. A local surveying firm was contacted and work was performed within the project on a time and materials basis with a not to exceed cap. This change order accounts for that additional work throughout the Bonanza Springs and Starview water systems.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $29,769.98
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is a Valley Fire project which has been submitted to both the County's insurance as well as FEMA for reimbursement. Changes to the project resulting in an increased cost are eligible for reimbursement provided they are within the scope of the signed Project Worksheet. These changes are within the scope of the signed PW and are consistent with the approved project. Special Districts anticipates reimbursement for these additional costs.
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 1 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
On motion of Supervisor Steele, and by vote of the Board, approved Change Order No. 1 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.4Consideration of Change Order No. 2 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY: This Change Order address 5 items related to the construction project; Additional potholing and utility location, Relocation of fire hydrants, Adjustments due to 5 lots with unique existing conditions, An additional valve at the tie in location, and the Adjustment of unit quantities within the contract.
The lack of record drawings for both Starview and Bonanza Springs water systems presented challenges when attempting to locate existing facilities. This resulted in extra work when connecting new facilities to the existing system. The first three items addressed by this CCO represent that extra work with additional details contained in the attached Change Order Memorandum.
The addition of a valve at the tie in location facilitated connecting to the existing system. It allowed both systems to remain active to allow customers the opportunity to swap their on-site plumbing to the new meter location prior to abandoning the old section of distribution mains.
Finally, the last aspect of the CCO address the need to adjust contract quantities to reflect in-place actual quantities. The most significant change is an increase to the AC Road Restoration amount. The intent of the project was to keep the alignment primarily in the shoulder of the road, however during construction that proved to be impractical. This resulted in an increase in the amount of AC Road Restoration required and a corresponding increase in cost. Additional details are available within the attached Change Order Memorandum.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is a Valley Fire project which has been submitted to both the County's insurance as well as FEMA for reimbursement. Changes to the project resulting in an increased cost are eligible for reimbursement provided they are within the scope of the signed Project Worksheet. These changes are within the scope of the signed PW and are consistent with the approved project. Special Districts anticipates reimbursement for these additional costs.
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 2 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott Harter, Deputy Administrator
Jan Coppinger, Special Districts Administrator
DATE: December 5, 2017
SUBJECT: Consideration of Change Order No. 2 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
EXECUTIVE SUMMARY: This Change Order address 5 items related to the construction project; Additional potholing and utility location, Relocation of fire hydrants, Adjustments due to 5 lots with unique existing conditions, An additional valve at the tie in location, and the Adjustment of unit quantities within the contract.
The lack of record drawings for both Starview and Bonanza Springs water systems presented challenges when attempting to locate existing facilities. This resulted in extra work when connecting new facilities to the existing system. The first three items addressed by this CCO represent that extra work with additional details contained in the attached Change Order Memorandum.
The addition of a valve at the tie in location facilitated connecting to the existing system. It allowed both systems to remain active to allow customers the opportunity to swap their on-site plumbing to the new meter location prior to abandoning the old section of distribution mains.
Finally, the last aspect of the CCO address the need to adjust contract quantities to reflect in-place actual quantities. The most significant change is an increase to the AC Road Restoration amount. The intent of the project was to keep the alignment primarily in the shoulder of the road, however during construction that proved to be impractical. This resulted in an increase in the amount of AC Road Restoration required and a corresponding increase in cost. Additional details are available within the attached Change Order Memorandum.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $165,703.17
Amount Budgeted: N/A
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is a Valley Fire project which has been submitted to both the County's insurance as well as FEMA for reimbursement. Changes to the project resulting in an increased cost are eligible for reimbursement provided they are within the scope of the signed Project Worksheet. These changes are within the scope of the signed PW and are consistent with the approved project. Special Districts anticipates reimbursement for these additional costs.
..Recommended Action
RECOMMENDED ACTION: Consideration of Change Order No. 2 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11
On motion of Supervisor Steele, and by vote of the Board, approved Change Order No. 2 for the CSA7 & CSA18 Water System Repair Project, Bid No. 16-11. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Approve Amendment No. 2 to the Facility Space License Agreement with Digital Path Inc. for additional Antennas and Equipment Modifications and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
The attached amends the 2011 contract with Digital Path, Inc., one of the two broadband tenants that occupies space on the County's Buckingham Peak communications site. This amendment provides for additional antennas and equipment modifications that will serve to enhance their broadband internet service.
The technical aspects of their proposal have been reviewed and approved by Peter Gruchawka, the County's Site Manager for the Buckingham Peak telecommunications site.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The amendment includes a $100 increase in the monthly license fee and a one-time construction oversight and installation certification fee of $1,000 which will be passed-through to Mr. Gruchawka.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 2 to the Facility Space License Agreement with Digital Path Inc. for additional Antennas and Equipment Modifications and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 5, 2017
SUBJECT: Approve Amendment No. 2 to the Facility Space License Agreement with Digital Path Inc. for additional Antennas and Equipment Modifications and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The attached amends the 2011 contract with Digital Path, Inc., one of the two broadband tenants that occupies space on the County's Buckingham Peak communications site. This amendment provides for additional antennas and equipment modifications that will serve to enhance their broadband internet service.
The technical aspects of their proposal have been reviewed and approved by Peter Gruchawka, the County's Site Manager for the Buckingham Peak telecommunications site.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The amendment includes a $100 increase in the monthly license fee and a one-time construction oversight and installation certification fee of $1,000 which will be passed-through to Mr. Gruchawka.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Amendment No. 2 to the Facility Space License Agreement with Digital Path Inc. for additional Antennas and Equipment Modifications and authorize the Chair to sign.
7.2Approve the Appointment of Sheila Roseneau to the Permanent Position of Deputy Administrator-Administration of Lake County Behavioral Health (LCBH) effective November 28, 2017
Appointment
passed on consent
Staff memo
The incumbent resigned on May 1, 2017. We have had two unsuccessful recruitments since. Ms. Roseneau is well-respected in her current position as Compliance Manager for the Compliance branch of LCBH. In her 18 years with the Department, she has worked in Children's Services as a Case Manager II and Therapeutic Behavioral Services Coordinator, in Managed Care as an Administrative Coordinator, and in the Crisis Unit as a Mental Health Specialist, and also in MHSA as a Prevention Program Coordinator, and has supervised up to 15 staff over multiple programs. Ms. Roseneau more than meets the minimum requirements necessary to fill the position.
Given Ms. Roseneau's exemplary history with the Department and my confidence in her ability to perform as Deputy Administrator, it is in the best interest of the Department that she be appointed as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION: Approve the appointment of Sheila Roseneau to the permanent position of Deputy Administrator of Lake County Behavioral Health effective November 28, 2017.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Todd Metcalf, Behavioral Health Administrator
DATE: December 5, 2017
SUBJECT: Approve the Appointment of Sheila Roseneau to the permanent position of Deputy Administrator - Administration of Lake County Behavioral Health (LCBH) effective November 28, 2017
EXECUTIVE SUMMARY:
The incumbent resigned on May 1, 2017. We have had two unsuccessful recruitments since. Ms. Roseneau is well-respected in her current position as Compliance Manager for the Compliance branch of LCBH. In her 18 years with the Department, she has worked in Children's Services as a Case Manager II and Therapeutic Behavioral Services Coordinator, in Managed Care as an Administrative Coordinator, and in the Crisis Unit as a Mental Health Specialist, and also in MHSA as a Prevention Program Coordinator, and has supervised up to 15 staff over multiple programs. Ms. Roseneau more than meets the minimum requirements necessary to fill the position.
Given Ms. Roseneau's exemplary history with the Department and my confidence in her ability to perform as Deputy Administrator, it is in the best interest of the Department that she be appointed as soon as possible.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION: Approve the appointment of Sheila Roseneau to the permanent position of Deputy Administrator of Lake County Behavioral Health effective November 28, 2017.
7.3(a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California – A Psychological Services Corporation for Psychological Services for Fiscal Year 2017-18 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: When a new LPS Conservatorship is being considered or a current LPS Conservatorship is due to expire; two (2) evaluations are necessary. When a LPS Conservatorship is being contested, three (3) evaluations are necessary. If contested, it can also become necessary for the psychologist to appear in court. Lake County Behavioral Health (LCBH) currently uses one of our contracted Telepsych doctors for the initial evaluation and uses a local psychologist for the second evaluation.
This contract will enable LCBH to have a licensed professional available to provide the third evaluation and attend court as needed; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Contract Amount: $30,000
Budgeted Amount Available: $30,000
FISCAL IMPACT (Narrative): The total amount budgeted for Neuropsychological Associates of California is $30,000 of which LCBH is requesting approval of the Agreement with Neuropsychological Associates of California - A Psychological Services for Fiscal Year 2017-18 for a contract maximum of $30,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2017-18 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: December 5, 2017
SUBJECT: Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2017-18 in the amount of $30,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached for your approval is the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: When a new LPS Conservatorship is being considered or a current LPS Conservatorship is due to expire; two (2) evaluations are necessary. When a LPS Conservatorship is being contested, three (3) evaluations are necessary. If contested, it can also become necessary for the psychologist to appear in court. Lake County Behavioral Health (LCBH) currently uses one of our contracted Telepsych doctors for the initial evaluation and uses a local psychologist for the second evaluation.
This contract will enable LCBH to have a licensed professional available to provide the third evaluation and attend court as needed; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Contract Amount: $30,000
Budgeted Amount Available: $30,000
FISCAL IMPACT (Narrative): The total amount budgeted for Neuropsychological Associates of California is $30,000 of which LCBH is requesting approval of the Agreement with Neuropsychological Associates of California - A Psychological Services for Fiscal Year 2017-18 for a contract maximum of $30,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2017-18 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement.
7.4Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 and authorize the Behavioral Health Administrator to sign the Agreement.
Resolution
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
FISCAL IMPACT (Narrative): There is no fiscal impact as the County Mental Health Plan Performance Agreement is a zero dollar Agreement. It is strictly a Performance Agreement for funds that are already provided to Lake County Behavioral Health through Realignment, Mental Health Services Act regulation, or individual grants.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 and authorize the Behavioral Health Administrator to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: December 5, 2017
SUBJECT: Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 and authorize the Behavioral Health Administrator to sign the Agreement.
EXECUTIVE SUMMARY: The County of Lake has a Standard Agreement with the Department of Health Care Services for the County Mental Health Plan which is effective May 1, 2013 through June 30, 2018. Attached, for your approval, is the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18. This Performance Agreement outlines and discusses the Program Specifications, Request for Waiver, Funds Provision, Information Confidentiality and Security Requirements, Privacy and Information Security Provisions, and Information Security Exchange Agreement between the Social Security Administration (SSA) and the California Department of Health Care Services in addition to highlighting additional new requirements including data and informational reporting for services provided with 1991 realignment funds, Laura's Law, and the Americans with Disabilities Act.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
FISCAL IMPACT (Narrative): There is no fiscal impact as the County Mental Health Plan Performance Agreement is a zero dollar Agreement. It is strictly a Performance Agreement for funds that are already provided to Lake County Behavioral Health through Realignment, Mental Health Services Act regulation, or individual grants.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the County Mental Health Plan Performance Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 and authorize the Behavioral Health Administrator to sign the Agreement.
7.5Authorize to Close All Behavioral Health Facilities for Staff Training Friday, December 8th, 2017
Action Item
passed on consent
Staff memo
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: December 5, 2017
SUBJECT: Authorize to Close All Behavioral Health Facilities for Staff Training Friday, December 8th, 2017
EXECUTIVE SUMMARY:
I would like to respectfully request Board approval to close all five Behavioral Health facilities to the public (excluding crisis staff that will remain on call and available) on Friday, December 8th, 2017 from the hours of noon - 5:00pm.
Behavioral Health staff is housed in all five locations around the lake. Due to the number of staff required to serve the public at all locations it will not be possible to offer training for the majority of staff and remain open to the public.
This five-hour training will cover topics including recent critical changes to various policies and procedures, presentation by Department of Rehabilitation, preparation for upcoming State Triennial Audit in January, and a special training and update on the opioid epidemic. The training will also include lunch (subsidized by utilizing E.A.T.S. funds).
I am confident that approval of this five-hour training will allow Behavioral Health staff to be better informed and prepared to serve our community.
Thank you for your consideration in this matter.
FISCAL IMPACT: _X_ None __ Budgeted _Non-Budgeted
Estimated Cost: Amount Budgeted: Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION: Authorize to Close All Behavioral Health Facilities for Staff Training Friday, December 8th, 2017
7.6Adopt Resolution Authorizing the 2017-18 Grant Project-Lake County Victim-Witness Assistance Program and Authorize the Chair to Sign the Certification and Assurance of Compliance
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The California Office of Emergency Services has just posted the application for the Victim-Witness Assistance Program Grant in the amount of $216,715 which includes a match of $8,474. This is an annual, on-going grant that must be applied for each year. If awarded, this will mark the 32nd year that the Victim-Witness Division of the District Attorney's Office has been funded. The grant period will run from October 1, 2017 through September 30, 2018 and will pay for approximately 2.65 full time equivalents of permanent Victim Advocates, 100% of two Extra Help employees, and 40% of operating expenses.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The existence of the Victim-Witness Division is dependent on this grant.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing the 2017-18 Grant Project - Lake County Victim-Witness Assistance Program and authorize the Chair to Sign the Certification and Assurance of Compliance
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: November 17, 2017
SUBJECT: Adopt Resolution authorizing the 2017-18 Grant Project - Lake County Victim-Witness Assistance Program and authorize the Chair to Sign the Certification and Assurance of Compliance
EXECUTIVE SUMMARY:
The California Office of Emergency Services has just posted the application for the Victim-Witness Assistance Program Grant in the amount of $216,715 which includes a match of $8,474. This is an annual, on-going grant that must be applied for each year. If awarded, this will mark the 32nd year that the Victim-Witness Division of the District Attorney's Office has been funded. The grant period will run from October 1, 2017 through September 30, 2018 and will pay for approximately 2.65 full time equivalents of permanent Victim Advocates, 100% of two Extra Help employees, and 40% of operating expenses.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The existence of the Victim-Witness Division is dependent on this grant.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing the 2017-18 Grant Project - Lake County Victim-Witness Assistance Program and authorize the Chair to Sign the Certification and Assurance of Compliance
7.7Approve the "Certification of County Elections Official of Result of the Canvass of the General District Election Returns and Result of the 1% Manual Tally of Randomly Selected Voting Precincts" of the November 7, 2017 General District Election prepared by the Registrar of Voters office.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The attached "Certification of County Elections Official of Result of the Canvass of the General District Election Returns and Result of the 1% Manual Tally of Randomly Selected Voting Precincts" with the Statement of Votes Cast in the Upper Lake County Water District and the Kelseyville Fire Protection District attached being submitted for your Board's approval pursuant to Section 15372 of the California Elections Code.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the General District Election are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board accept and approve the "Certification of County Elections Official of Result of the Canvass of the General District Election Returns and Result of the 1% Manual Tally of Randomly Selected Voting Precincts" of the November 7, 2017 General District Election prepared by the Registrar of Voters office.
Original memo text
..Title
..Body
MEMORANDUM
TO: LAKE COUNTY BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: December 5, 2017
SUBJECT: Certified Statement of the Results of the November 7, 2017 General District Election
EXECUTIVE SUMMARY:
The attached "Certification of County Elections Official of Result of the Canvass of the General District Election Returns and Result of the 1% Manual Tally of Randomly Selected Voting Precincts" with the Statement of Votes Cast in the Upper Lake County Water District and the Kelseyville Fire Protection District attached being submitted for your Board's approval pursuant to Section 15372 of the California Elections Code.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Any costs incurred by the Registrar of Voters office as a result of the General District Election are fully reimbursable by each individual special district and there is no cost to the Registrar of Voters office.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
It is recommended that your Board accept and approve the "Certification of County Elections Official of Result of the Canvass of the General District Election Returns and Result of the 1% Manual Tally of Randomly Selected Voting Precincts" of the November 7, 2017 General District Election prepared by the Registrar of Voters office.
7.8Authorize Advanced Step Hire for Mr. Amir Gholami, Registered Environmental Health Specialist
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
County of Lake Environmental Health Division has the opportunity to hire Mr. Amir Gholami into an Environmental Health Specialist III position.
Mr. Gholami brings twenty years of extensive experience as both a Registered Environmental Health Specialist and Hazardous Materials Specialist.
Both Kathy Ferguson, Human Resources Director and I believe his value warrants a starting wage at an advanced step. Please consider a request to allow us to hire Mr. Amir Gholami at the fifth step ($32.29).
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your continued support.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: December 5, 2017
SUBJECT: Authorize Advanced Step Hire for Mr. Amir Gholami, Registered
Environmental Health Specialist
EXECUTIVE SUMMARY:
County of Lake Environmental Health Division has the opportunity to hire Mr. Amir Gholami into an Environmental Health Specialist III position.
Mr. Gholami brings twenty years of extensive experience as both a Registered Environmental Health Specialist and Hazardous Materials Specialist.
Both Kathy Ferguson, Human Resources Director and I believe his value warrants a starting wage at an advanced step. Please consider a request to allow us to hire Mr. Amir Gholami at the fifth step ($32.29).
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your continued support.
7.9(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of five (5) Central Garage Pool Vehicles, one (1) ISF vehicle, and a vehicle for an individual department; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $126,566.04 and a purchase order to Matt Mazzei in the amount of $39,009.20
Action Item
passed on consent
Staff memo
P0165 - 1 Chevy Cruze $19,723 $19,536 $19,505 $19,505
P0166 - 1 Chevy Cruze $19,825 $19,536 $19,505 $19,505
Matt Mazzei Total: $39,010
T0139 - 1 Chevy Silverado 1500
Regular Cab(4WD) $20,664 $24,999 $27,517 $24,999
T0124 - 1 Chevy Silverado 1500
Double Cab (4WD) $20,629 $25,768 $28,955 $25,768
T0130 - 1 Chevy Silverado 1500
Double Cab (4WD) * $21,559 $25,768 $28,955 $25,768
PS - 1 Chevy Silverado 1500
Double Cab (2WD) $21,559 $22,733 $26,048 $22,733
0311 - 1 Dodge Ram 1500
Crew Cab (4WD) * $21,559 $27,297 $30,911 $27,297
* Note: for T0130 and 0311, trucks are being proposed to replace existing Dodge Durango SUV's. To replace in kind, the cost for new SUV's is approximately an additional $10,000 per vehicle.
State Contract Total: $126,565
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 165,575.24
Amount Budgeted: 165575.24
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted to award contracts.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of five (5) Central Garage Pool Vehicles, one (1) ISF vehicle, and a vehicle for an individual department; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $126,566.04 and a purchase order to Matt Mazzei in the amount of $39,009.20
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: November 21, 2017
SUBJECT: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of five (5) Central Garage Pool Vehicles, one (1) ISF vehicle, and a vehicle for an individual department; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $126,566.04 and a purchase order to Matt Mazzei in the amount of $39,009.20
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of a total of seven (7) vehicles. For the vehicles in the Central Garage Pool, two (2) vehicles are assigned to the Probation Department, one (1) to Building and Safety, one (1) to Environmental Health, and one (1) to Engineering and Inspection. The vehicle intended for ISF will be assigned to the Road Department, while the individual department vehicle is for Public Services. It should be noted that Public Services has indicated they plan to place the vehicle into the Central Garage Pool. A summary of the proposed replacements is attached.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. An acceptable proposal was received from Matt Mazzei on two (2) vehicles.
Sufficient funds have been budgeted to award contracts. We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Public Works Director/Assistant Purchasing Agent to issue Purchase Orders for procurement of five (5) vehicles under the statewide contract in the amount of $126,566.04 and two (2) vehicles to Matt Mazzei in the amount of $39,009.20.
State Matt
Vehicle Type Model Budget Contract Mazzei Award
P0165 - 1 Chevy Cruze $19,723 $19,536 $19,505 $19,505
P0166 - 1 Chevy Cruze $19,825 $19,536 $19,505 $19,505
Matt Mazzei Total: $39,010
T0139 - 1 Chevy Silverado 1500
Regular Cab(4WD) $20,664 $24,999 $27,517 $24,999
T0124 - 1 Chevy Silverado 1500
Double Cab (4WD) $20,629 $25,768 $28,955 $25,768
T0130 - 1 Chevy Silverado 1500
Double Cab (4WD) * $21,559 $25,768 $28,955 $25,768
PS - 1 Chevy Silverado 1500
Double Cab (2WD) $21,559 $22,733 $26,048 $22,733
0311 - 1 Dodge Ram 1500
Crew Cab (4WD) * $21,559 $27,297 $30,911 $27,297
* Note: for T0130 and 0311, trucks are being proposed to replace existing Dodge Durango SUV's. To replace in kind, the cost for new SUV's is approximately an additional $10,000 per vehicle.
State Contract Total: $126,565
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 165,575.24
Amount Budgeted: 165575.24
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted to award contracts.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2, for the purchase of five (5) Central Garage Pool Vehicles, one (1) ISF vehicle, and a vehicle for an individual department; and (b) Authorize the Public Works Director/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract in the amount of $126,566.04 and a purchase order to Matt Mazzei in the amount of $39,009.20
7.10Approve Amendment One to Agreement between the County of Lake and The Hanna Group for Construction Management Services for Harbin Creek Bridge at Harbin Springs Road Project in the amount not to exceed $329,578.79 and authorize the Chairman to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: On April 25, 2017, the Department of Public Works entered into an agreement with The Hanna Group (THG) for construction management services for the replacement of Harbin Creek Bridge at Harbin Springs Road (14C-0111).
Discovery of Foothill Yellow-Legged Frogs and the need to secure an Incidental Take Permit delayed the start of construction. The Contractor had to accelerate the construction schedule and work longer weekdays and weekends in order to meet the October 28th deadline to complete all in-channel activities. Consequently, additional effort was needed by THG to provide the required level of inspection so as to avoid causing delays in the Contractor's activities. Staff has received concurrence from Caltrans on the additional cost of THG's services.
Amendment One provides for the cost of additional inspection services and increases the contract amount by $44,641.98 to a new not-to-exceed total of $329,578.79.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Construction Management Services for Harbin Creek Bridge at Harbin Springs Road with The Hanna Group in the amount not to exceed $329,578.79 and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $329,578.79
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amendment One provides for the cost of additional inspection services and increases the contract amount by $44,641.98 to a new not-to-exceed total of $329,578.79.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to Agreement between the County of Lake and The Hanna Group for Construction Management Services for Harbin Creek Bridge at Harbin Springs Road Project in the amount not to exceed $329,578.79 and authorize the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 5, 2017
SUBJECT: Approve Amendment One to Agreement between the County of Lake and The Hanna Group for Construction Management Services for Harbin Creek Bridge at Harbin Springs Road Project in the amount not to exceed $329,578.79 and authorize the Chairman to sign.
EXECUTIVE SUMMARY: On April 25, 2017, the Department of Public Works entered into an agreement with The Hanna Group (THG) for construction management services for the replacement of Harbin Creek Bridge at Harbin Springs Road (14C-0111).
Discovery of Foothill Yellow-Legged Frogs and the need to secure an Incidental Take Permit delayed the start of construction. The Contractor had to accelerate the construction schedule and work longer weekdays and weekends in order to meet the October 28th deadline to complete all in-channel activities. Consequently, additional effort was needed by THG to provide the required level of inspection so as to avoid causing delays in the Contractor's activities. Staff has received concurrence from Caltrans on the additional cost of THG's services.
Amendment One provides for the cost of additional inspection services and increases the contract amount by $44,641.98 to a new not-to-exceed total of $329,578.79.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve Amendment One to the Agreement for Construction Management Services for Harbin Creek Bridge at Harbin Springs Road with The Hanna Group in the amount not to exceed $329,578.79 and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $329,578.79
Amount Budgeted: $329,578.79
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Amendment One provides for the cost of additional inspection services and increases the contract amount by $44,641.98 to a new not-to-exceed total of $329,578.79.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Amendment One to Agreement between the County of Lake and The Hanna Group for Construction Management Services for Harbin Creek Bridge at Harbin Springs Road Project in the amount not to exceed $329,578.79 and authorize the Chairman to sign.
7.11Adopt Resolution Accepting Gift from the County of Napa of one 1997 Zodiac Hurricane Vessel and one 1997 Ex-Loader Trailer
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: During this years' summer boating season, the Sheriff's Marine Patrol Division had to borrow boats from both Napa County and Mendocino County in order to have sufficient vessels to patrol the waters in Lake County. Napa County had generously offered to transfer this vessel to Lake County. This vessel is a Zodiac Hurricane and trailer and will be added to our fleet with the State Department of Boating and Waterways assuming the costs of maintenance and operating expenses. There is no cost to the County for this transfer.
FISCAL IMPACT: x__ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There was no cost for the transfer of this vessel from the County of Napa. The State Department of Boating and Waterways will assume all maintenance and operating costs through their subvention funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Accepting Gift from the County of Napa of one 1997 Zodiac Hurricane Vessel and one 1997 Ex-Loader Trailer.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: December 5, 2017
SUBJECT: Adopt Resolution Accepting Gift from the County of Napa of one 1997 Zodiac Hurricane Vessel and one 1997 Ex-Loader Trailer
EXECUTIVE SUMMARY: During this years' summer boating season, the Sheriff's Marine Patrol Division had to borrow boats from both Napa County and Mendocino County in order to have sufficient vessels to patrol the waters in Lake County. Napa County had generously offered to transfer this vessel to Lake County. This vessel is a Zodiac Hurricane and trailer and will be added to our fleet with the State Department of Boating and Waterways assuming the costs of maintenance and operating expenses. There is no cost to the County for this transfer.
FISCAL IMPACT: x__ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There was no cost for the transfer of this vessel from the County of Napa. The State Department of Boating and Waterways will assume all maintenance and operating costs through their subvention funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Accepting Gift from the County of Napa of one 1997 Zodiac Hurricane Vessel and one 1997 Ex-Loader Trailer.
7.12Adopt Resolution Authorizing the Destruction of Records in the Custody of the Sheriff's Department
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Penal Code 832.5 requires that all citizen complaints be retained for at least five (5) years. Government Code Section 26202 authorizes the Board of Supervisors to destroy any record, paper, or document which is more than two years old and which was prepared or received in any manner other than pursuant to a state statute or county charter. This law also authorizes the board to authorize the destruction or disposition of any record, paper or document which is more than two years old, which was prepared or received pursuant to state statute, and which is not expressly required by law to be filed and preserved if the board determines by four-fifths (4/5) vote that the retention of any such record, paper or document is no longer necessary or required for county purposes. Such records, papers or documents need not be photographed, reproduced or microfilmed prior to destruction and no copy thereof need be retained.
Any record may be retained for an eternity, and there do exist certain records of complaints of such a magnitude that retention in excess of the required minimums is prudent and beneficial to the public's interest.
The Sheriff understands there is an argument that progressive discipline should be used as a rationale for retaining complaints beyond the statutory periods. This argument has merit for prior relevant discipline to be useful for future disciplinary actions. However, practically speaking, if an employee has not displayed any problems for two or five years, respectively, the concept of morale suggests that it might be beneficial for productivity for the employee to be permitted to move on with his/her career without the cloud of ancient discipline hanging over their head.
The action of purging disciplinary records and investigations does not grant the employee the right to have discipline purged from their personnel file. This discretion remains with the department. If an employee continuously demonstrates ongoing problems, the prior discipline is simply not purged, and the employee may grieve the decision not to purge an otherwise outdated item.
Legislation exists in Government Code 3306.5 which gives peace officers the right to not only inspect their files, but to file a written request for the removal of any item. The department must then either remove the item or file a written explanation for the non-removal within 30 days. The overwhelming advantage to a system which calls for and permits the purging of discipline beyond the statutory retention periods is demonstrated whenever litigation is filed involving such claims as excessive force. Many employees have experienced periods in their careers during which they receive complaints or discipline. However, when the employee's career gets back on track, and he or she no longer exhibits any problems, neither the employee nor the County should be saddled with incidents which are older than five years.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Destruction of Records in the Custody of the Sheriff's Department.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: December 5, 2017
SUBJECT: Adopt Resolution Authorizing the Destruction of Records in the Custody of the Sheriff's Department
EXECUTIVE SUMMARY:
Penal Code 832.5 requires that all citizen complaints be retained for at least five (5) years. Government Code Section 26202 authorizes the Board of Supervisors to destroy any record, paper, or document which is more than two years old and which was prepared or received in any manner other than pursuant to a state statute or county charter. This law also authorizes the board to authorize the destruction or disposition of any record, paper or document which is more than two years old, which was prepared or received pursuant to state statute, and which is not expressly required by law to be filed and preserved if the board determines by four-fifths (4/5) vote that the retention of any such record, paper or document is no longer necessary or required for county purposes. Such records, papers or documents need not be photographed, reproduced or microfilmed prior to destruction and no copy thereof need be retained.
Any record may be retained for an eternity, and there do exist certain records of complaints of such a magnitude that retention in excess of the required minimums is prudent and beneficial to the public's interest.
The Sheriff understands there is an argument that progressive discipline should be used as a rationale for retaining complaints beyond the statutory periods. This argument has merit for prior relevant discipline to be useful for future disciplinary actions. However, practically speaking, if an employee has not displayed any problems for two or five years, respectively, the concept of morale suggests that it might be beneficial for productivity for the employee to be permitted to move on with his/her career without the cloud of ancient discipline hanging over their head.
The action of purging disciplinary records and investigations does not grant the employee the right to have discipline purged from their personnel file. This discretion remains with the department. If an employee continuously demonstrates ongoing problems, the prior discipline is simply not purged, and the employee may grieve the decision not to purge an otherwise outdated item.
Legislation exists in Government Code 3306.5 which gives peace officers the right to not only inspect their files, but to file a written request for the removal of any item. The department must then either remove the item or file a written explanation for the non-removal within 30 days. The overwhelming advantage to a system which calls for and permits the purging of discipline beyond the statutory retention periods is demonstrated whenever litigation is filed involving such claims as excessive force. Many employees have experienced periods in their careers during which they receive complaints or discipline. However, when the employee's career gets back on track, and he or she no longer exhibits any problems, neither the employee nor the County should be saddled with incidents which are older than five years.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing the Destruction of Records in the Custody of the Sheriff's Department.
7.13Approve Contract Between County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the Amount of $50,000, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Lake County Department of Social Services (LCDSS) is charged with ensuring that Cal-Learn services are provided to pregnant and parenting teens. State regulations require that the local Adolescent Family Life Program (AFLP) provider operates the Cal-Learn program providing for services for teen parents. Lake Family Resource Center (LFRC) is the local agency designated by the State to provide AFLP. The State reinstated the Cal-Learn program in 2012/2013 after a one-year suspension during Fiscal Year 2011-2012. Prior to and after that one-year suspension, LCDSS has contracted with LFRC to provide Cal-Learn services. The total compensation for this contract is fifty-thousand dollars ($50,000.00). These funds are approved in our budget and there is no County cost.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $50,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the amount of $50,000, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: December 5, 2017
SUBJECT: Approve Contract Between County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the Amount of $50,000, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
EXECUTIVE SUMMARY:
Lake County Department of Social Services (LCDSS) is charged with ensuring that Cal-Learn services are provided to pregnant and parenting teens. State regulations require that the local Adolescent Family Life Program (AFLP) provider operates the Cal-Learn program providing for services for teen parents. Lake Family Resource Center (LFRC) is the local agency designated by the State to provide AFLP. The State reinstated the Cal-Learn program in 2012/2013 after a one-year suspension during Fiscal Year 2011-2012. Prior to and after that one-year suspension, LCDSS has contracted with LFRC to provide Cal-Learn services. The total compensation for this contract is fifty-thousand dollars ($50,000.00). These funds are approved in our budget and there is no County cost.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $50,000.00
Amount Budgeted: $50,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): There is no County cost associated with this Contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the amount of $50,000, from July 1, 2017 to June 30, 2018; and authorize the Chair to Sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda items 7.1 through 7.13. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Motion carried · 3 motions
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Clerk’s notes: Chief Deputy County Administrative Officer Jeff Rein introduced Cindy Chisholm as the new Administrative Assistant for the Administrative Office and Board of Supervisors.
8.29:15 A.M. - (a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident; and (b) Update and Discussion on Sulphur Fire Recovery
Action Item
approved — Pass
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
(b) Update and Discussion only
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: December 5, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident; and (b) Update and Discussion on Sulphur Fire Recovery
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
(b) Update and Discussion only
On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:16 A.M. - (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
Presentation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
(b) Update and Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: December 5, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
(b) Update and Discussion only.
(a) On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board.
(b) Administrative Analyst Marcy Harrison gave an update on the Valley Fire Debris Insurance Collection Project.
Chair Smith asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: December 5, 2017
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:30 A.M. - Discussion and Consideration of a Recommendation Relative to Disposition of “Rednet” Radio Licenses and Authorization to Draft an Agreement with the Lake County Fire Chiefs Association
Action Item
Staff memo
EXECUTIVE SUMMARY:
In light of the prospective transition of fire dispatch services to Calfire, staff has been evaluating, pursuant to your Board's direction, options relative to disposition of the FCC licenses that support fire dispatch. You will recall that the options previously discussed included: 1) the County retaining the Rednet licenses for its benefit; 2) transferring the Rednet licenses to the fire departments to facilitate their transition to Calfire dispatch; and 3) modifying the licenses to reflect concurrent licensees, i.e. the County and the fire departments being joint license holders.
Relative to option No. 3, staff consulted with the national firm that specializes in frequency coordination and FCC licensing, who advised that the "FCC will not allow two entities to be listed as the licensee" (i.e. license holder). They explained that the license must be in the name of just one entity such that it is either in the name of the County of Lake or in the name of the entity representing the fire departments. They were emphatic that both agencies cannot be listed as the license holder.
To facilitate further evaluation of Rednet disposition as well as to evaluate specific implementation issues pertaining to transition of fire dispatch services to Calfire, staff held a joint meeting with representatives from Calfire, the Fire Chiefs, the Sheriff, County Counsel and the County communications consultant. This meeting not only identified important implementation issues and made significant progress in identifying solutions thereto, but produced consensus to maintain the licenses in the name of the County and to share the frequencies, with the primary user being the fire departments.
In light of the mutual understanding regarding disposition of the Rednet licenses, staff believes (with the concurrence of all parties) it can move to the next steps in implementing the transition of fire dispatch services to Calfire. Those next steps include:
1. Identify appropriate approach to sharing the maintenance and operational costs of the communications sites that support the Rednet frequencies; and
2. Identify the appropriate type of agreement and essential provisions therein that will serve to implement the transition and support the ongoing effectiveness of fire dispatch services
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): TBD
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board support retaining the Rednet licenses in the County's name and authorize staff to draft a tentative agreement with the Lake County Fire Chiefs Association that provides for a mutually satisfactory approach to sharing those Rednet frequencies as well as addressing other terms and conditions essential to the transition and ongoing effectiveness of fire dispatch services.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 5, 2017
SUBJECT: Discussion and Recommendation Relative to Disposition of "Rednet" Radio Licenses and Authorization to Draft an Agreement with the Lake County Fire Chiefs Association
EXECUTIVE SUMMARY:
In light of the prospective transition of fire dispatch services to Calfire, staff has been evaluating, pursuant to your Board's direction, options relative to disposition of the FCC licenses that support fire dispatch. You will recall that the options previously discussed included: 1) the County retaining the Rednet licenses for its benefit; 2) transferring the Rednet licenses to the fire departments to facilitate their transition to Calfire dispatch; and 3) modifying the licenses to reflect concurrent licensees, i.e. the County and the fire departments being joint license holders.
Relative to option No. 3, staff consulted with the national firm that specializes in frequency coordination and FCC licensing, who advised that the "FCC will not allow two entities to be listed as the licensee" (i.e. license holder). They explained that the license must be in the name of just one entity such that it is either in the name of the County of Lake or in the name of the entity representing the fire departments. They were emphatic that both agencies cannot be listed as the license holder.
To facilitate further evaluation of Rednet disposition as well as to evaluate specific implementation issues pertaining to transition of fire dispatch services to Calfire, staff held a joint meeting with representatives from Calfire, the Fire Chiefs, the Sheriff, County Counsel and the County communications consultant. This meeting not only identified important implementation issues and made significant progress in identifying solutions thereto, but produced consensus to maintain the licenses in the name of the County and to share the frequencies, with the primary user being the fire departments.
In light of the mutual understanding regarding disposition of the Rednet licenses, staff believes (with the concurrence of all parties) it can move to the next steps in implementing the transition of fire dispatch services to Calfire. Those next steps include:
1. Identify appropriate approach to sharing the maintenance and operational costs of the communications sites that support the Rednet frequencies; and
2. Identify the appropriate type of agreement and essential provisions therein that will serve to implement the transition and support the ongoing effectiveness of fire dispatch services
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): TBD
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends your Board support retaining the Rednet licenses in the County's name and authorize staff to draft a tentative agreement with the Lake County Fire Chiefs Association that provides for a mutually satisfactory approach to sharing those Rednet frequencies as well as addressing other terms and conditions essential to the transition and ongoing effectiveness of fire dispatch services.
There was Board consensus for staff to draft an agreement with Lake County Fire Chiefs Association for use of the Rednet frequency.
Clerk’s notes: Chief Deputy County Administrative Officer Jeff Rein presented the item to the Board. Sheriff Brian Martin was present and spoke. Northshore Fire Chief Jay Beristianos was present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
Motion carried
Carried 4-0 — moved by Scott (recovered from the archived minutes by OCR)
Brown: abstain Scott: aye Simon: aye Smith: aye Steele: aye
Brown: abstain Scott: aye Simon: aye Smith: aye Steele: aye
9.2Consideration of a Final Amendment to the Agreement with Porter Scott for Specialized Legal Services in Connection with Lakeside Heights HOA, et al. v. County of Lake, et al.
Agreement
approved — Pass
Staff memo
As your Board is aware, when the California State Association of Counties - Excess Insurance Authority denied coverage to the County in the matter, Lakeside Heights HOA, et al. v. County of Lake, the County ultimately retained the services of the law firm of Porter Scott to represent the County. A final amendment to the agreement for those services is necessary to ensure payment of all final bills and costs associated with this litigation.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $475,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
I recommend you approve this final amendment and authorize the Chair to sign.
Thank you for your consideration of this matter.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: December 5, 2017
SUBJECT: Consideration of a Final Amendment to the Agreement with Porter Scott for Specialized Legal Services in Connection with Lakeside Heights HOA, et al. v. County of Lake, et al.
EXECUTIVE SUMMARY:
As your Board is aware, when the California State Association of Counties - Excess Insurance Authority denied coverage to the County in the matter, Lakeside Heights HOA, et al. v. County of Lake, the County ultimately retained the services of the law firm of Porter Scott to represent the County. A final amendment to the agreement for those services is necessary to ensure payment of all final bills and costs associated with this litigation.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $475,000
Amount Budgeted: $475,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
I recommend you approve this final amendment and authorize the Chair to sign.
Thank you for your consideration of this matter.
On motion of Supervisor Scott, and by vote of the Board, approved the Final Amendment to the Agreement with Porter Scott for Specialized Legal Services in Connection with Lakeside Heights HOA, et al. v. County of Lake, et al. The motion carried by the following vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1): Loberg v. County of Lake, et al.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 10:04 a.m. having taken no action.