Board Of Supervisors — Tuesday, December 19, 2017
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Resolution Approving Agreement No. 17-0129 with the State of California, Department of Food and Agriculture and Authorizing Execution of the Contract and Contractor Certification Clause and Signatures for Insect Trapping Activities for Fiscal Year 2017/18.
Agreement
passed on consent
Staff memo
I would like to ask the Board to adopt the attached Resolution approving an agreement with the California Department of Food and Agriculture for the trapping and detection of certain exotic insects in Lake County from July 1, 2017 through June 30, 2018. The agreement amount is $35,243.00, which is a significant increase from FY 16/17.
This is joint federal (USDA), state and county program which can detect early infestations of various exotic insects. The USDA provides funding for the state, the state then distributes a portion of those funds to the counties. The counties are responsible for implementing the exotic insect trapping program. The exotic insect traps being deployed are meant to detect the following exotic insects: Japanese Beetle, Gypsy Moth, Mediterranean Fruit Fly, Oriental Fruit Fly, Melon Fruit Fly and Asian Citrus Psyllid (ACP).
Except for ACP, the program begins on May 1st and ends on October 31st. The following traps are currently deployed in Lake County: 46 Japanese Beetle, 92 Gypsy Moth, and 103 Fruit Fly traps. All traps must be checked and serviced bi-monthly. Lake County employs two Extra Help Insect Trappers to deploy/check the traps and the state supervises the counties. There have been no detections during my tenure as Agricultural Commissioner.
In regards to the ACP trapping program, it runs from November through April. There are 46 traps and licensed staff will be checking the traps once per month.
This program is critical to Lake County's agricultural industry. Without a detection program, pears and grapes would not be able to be shipped to other parts of the country or internationally due to quarantine requirements. If your Board does not approve this Agreement, the CDFA (State) will be forced to operate the program in Lake County and the proposed Agreement will be withdrawn. Two or three counties have done this.
Should the Board adopt the Resolution, please have the Chair sign and return two (2) copies of the Agreement, one (1) copy of the Contractor Certification Clauses (CCC-307), and one (1) copy of the Board Resolution and return them to the Department of Agriculture for further processing. A signed, completed copy will be returned for your records.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Agreement No. 17-0129 with the State of California, Department of Food and Agriculture and Authorizing Execution of the Contract and Contractor Certification Clause and Signatures for Insect Trapping Activities for Fiscal Year 2017/18.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steven Hajik, Agricultural Commissioner/Sealer of Weights and Measures
DATE: December 19, 2017
SUBJECT: Adopt Resolution Approving Agreement No. 17-0129 with the State of California, Department of Food and Agriculture and Authorizing Execution of the Contract and Contractor Certification Clause and Signatures for Insect Trapping Activities for Fiscal Year 2017/18.
EXECUTIVE SUMMARY:
I would like to ask the Board to adopt the attached Resolution approving an agreement with the California Department of Food and Agriculture for the trapping and detection of certain exotic insects in Lake County from July 1, 2017 through June 30, 2018. The agreement amount is $35,243.00, which is a significant increase from FY 16/17.
This is joint federal (USDA), state and county program which can detect early infestations of various exotic insects. The USDA provides funding for the state, the state then distributes a portion of those funds to the counties. The counties are responsible for implementing the exotic insect trapping program. The exotic insect traps being deployed are meant to detect the following exotic insects: Japanese Beetle, Gypsy Moth, Mediterranean Fruit Fly, Oriental Fruit Fly, Melon Fruit Fly and Asian Citrus Psyllid (ACP).
Except for ACP, the program begins on May 1st and ends on October 31st. The following traps are currently deployed in Lake County: 46 Japanese Beetle, 92 Gypsy Moth, and 103 Fruit Fly traps. All traps must be checked and serviced bi-monthly. Lake County employs two Extra Help Insect Trappers to deploy/check the traps and the state supervises the counties. There have been no detections during my tenure as Agricultural Commissioner.
In regards to the ACP trapping program, it runs from November through April. There are 46 traps and licensed staff will be checking the traps once per month.
This program is critical to Lake County's agricultural industry. Without a detection program, pears and grapes would not be able to be shipped to other parts of the country or internationally due to quarantine requirements. If your Board does not approve this Agreement, the CDFA (State) will be forced to operate the program in Lake County and the proposed Agreement will be withdrawn. Two or three counties have done this.
Should the Board adopt the Resolution, please have the Chair sign and return two (2) copies of the Agreement, one (1) copy of the Contractor Certification Clauses (CCC-307), and one (1) copy of the Board Resolution and return them to the Department of Agriculture for further processing. A signed, completed copy will be returned for your records.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $35,243.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving Agreement No. 17-0129 with the State of California, Department of Food and Agriculture and Authorizing Execution of the Contract and Contractor Certification Clause and Signatures for Insect Trapping Activities for Fiscal Year 2017/18.
7.2Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr. Benjamin Burnette
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As this candidate possesses a Doctorate in Psychology and more than 20 years' experience in providing mental health services, I am requesting approval to bring Dr. Burnette in at the advanced step. The Director of Human Resources is in agreement.
FISCAL IMPACT:
Adequate funding exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr. Benjamin Burnette
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Todd Metcalf
DATE: December 19, 2017
SUBJECT: Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr. Benjamin Burnette
EXECUTIVE SUMMARY:
As this candidate possesses a Doctorate in Psychology and more than 20 years' experience in providing mental health services, I am requesting approval to bring Dr. Burnette in at the advanced step. The Director of Human Resources is in agreement.
FISCAL IMPACT:
Adequate funding exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr. Benjamin Burnette
7.3Adopt Proclamation Recognizing the Retirement of Raymond Ruminski, Environmental Health Director and Honoring Him for More Than 32 Years of Outstanding Service and Dedication to the County of Lake
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The County of Lake Health Services Department would like to take this opportunity to recognize Raymond Ruminski, Environmental Health Director upon his retirement from service to the County of Lake.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: December 19, 2017
SUBJECT: Adopt Proclamation Recognizing the Retirement of Raymond
Ruminski, Environmental Health Director and Honoring Him for
More Than 32 Years of Outstanding Service and Dedication
to the County of Lake
EXECUTIVE SUMMARY:
The County of Lake Health Services Department would like to take this opportunity to recognize Raymond Ruminski, Environmental Health Director upon his retirement from service to the County of Lake.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.
7.4Approve Financing Agreement and Addendum between the County of Lake and Cisco Capital for the purchase of yearly maintenance from Cisco Systems, in the amount of $118,112.60 for 5 years, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase a multi-year support renewal, and enter into a 0% financing agreement.
BACKGROUND AND DISCUSSION:
The majority of county departments utilize the countywide Cisco (VOIP) phone system. The system consists of hardware and software that provides voice services. Each year, County IT purchases maintenance contracts for the hardware and software that allows for timely resolution of problems as well as upgrades to the system to allow it to remain current. As the number of users/phones on the system have increased, these costs have gone up as well.
Because Cisco offers a significant discount for purchasing multi-year contracts, it will be advantageous to purchase a five-year contract instead of the typical one-year contract. The attached agreement reflects a discount of approximately 12% below normal rates. As well, by purchasing a multi-year contract, the county will be able to lock in this year's rate. Typically, these service contracts increase in price year over year.
Finally, Cisco is offering the multi-year contract with a zero-percent financing arrangement which will allow the county to continue to make payments as though we are purchasing yearly contracts (that is, the five-year agreement is not paid in a lump-sum, but divided into five equal yearly payments).
The Installment Payment Agreement attached has been reviewed by the County Counsel's office as to form. While the agreement is largely a standardized contract, there were a couple of areas that were pointed out as possible areas for concern, including a requirement for any potential litigation to be carried out in New York State. Additionally, entering into a multi-year agreement such as this would require the County to appropriate funds each year or face a breach of contract. Since the risk of litigation is low, and since the yearly maintenance fees would almost certainly be paid every year regardless of whether the county entered into a multi-year contract such as this, we feel the benefits outweigh any potential risk.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $25,000/yr.
Additional Requested: N/A
Annual Cost (if planned for future years): $23,622.52/yr.
@ 0% interest
FISCAL IMPACT (Narrative):
Purchasing the multi-year contract using zero-percent financing will allow the county to lock in costs while receiving a discount. This will decrease this year's cost and keep costs in future years lower than if purchased year by year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase and financing agreement with addendum and authorize Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: December 19, 2017
SUBJECT: Approve Purchase of Yearly Maintenance from Cisco Systems, Enter into Financing Agreement and Addendum with Cisco Capital.
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase a multi-year support renewal, and enter into a 0% financing agreement.
BACKGROUND AND DISCUSSION:
The majority of county departments utilize the countywide Cisco (VOIP) phone system. The system consists of hardware and software that provides voice services. Each year, County IT purchases maintenance contracts for the hardware and software that allows for timely resolution of problems as well as upgrades to the system to allow it to remain current. As the number of users/phones on the system have increased, these costs have gone up as well.
Because Cisco offers a significant discount for purchasing multi-year contracts, it will be advantageous to purchase a five-year contract instead of the typical one-year contract. The attached agreement reflects a discount of approximately 12% below normal rates. As well, by purchasing a multi-year contract, the county will be able to lock in this year's rate. Typically, these service contracts increase in price year over year.
Finally, Cisco is offering the multi-year contract with a zero-percent financing arrangement which will allow the county to continue to make payments as though we are purchasing yearly contracts (that is, the five-year agreement is not paid in a lump-sum, but divided into five equal yearly payments).
The Installment Payment Agreement attached has been reviewed by the County Counsel's office as to form. While the agreement is largely a standardized contract, there were a couple of areas that were pointed out as possible areas for concern, including a requirement for any potential litigation to be carried out in New York State. Additionally, entering into a multi-year agreement such as this would require the County to appropriate funds each year or face a breach of contract. Since the risk of litigation is low, and since the yearly maintenance fees would almost certainly be paid every year regardless of whether the county entered into a multi-year contract such as this, we feel the benefits outweigh any potential risk.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $118,112.60/5yrs
Amount Budgeted: $25,000/yr.
Additional Requested: N/A
Annual Cost (if planned for future years): $23,622.52/yr.
@ 0% interest
FISCAL IMPACT (Narrative):
Purchasing the multi-year contract using zero-percent financing will allow the county to lock in costs while receiving a discount. This will decrease this year's cost and keep costs in future years lower than if purchased year by year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve the purchase and financing agreement with addendum and authorize Board Chair to sign.
7.5(Sitting as the Lake County Sanitation District, Board of Directors) Adopt Resolution Appropriating Unanticipated Revenue to Budget Units 8351, Lands End/South Lakeport Sewer and 8354, Lake County Sanitation District Southeast for 2017 Winter Storm Expense Reimbursements
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
In January, February and March 2017, winter rain storms caused significant flooding and damage to the region. All sanitary sewer systems were overloaded. In an effort to support neighboring wastewater districts and avoid further destruction due to sanitary sewer overflow, we accepted, treated and disposed of wastewater from other independent wastewater districts even though we were exceeding our own capacity limits. Hidden Valley Lake Community Service District (HVLCSD) trucked in 1,374,500 gallons during the storm. HVLCSD has received FEMA/CalOES reimbursement for their costs of emergency prevention measures which included the costs of sewer disposal by Special Districts.
HVLCSD has submitted the full payment of $302,390 for these costs. As the status of this reimbursement was not known at FY Budget 17/18 submittals, this reimbursement was not included in the budget.
Special Districts is requesting the Board of Directors appropriate the said unanticipated revenue to Fund 251, Budget Unit 8351, account 783-23.80 and Fund 254, Budget Unit 8354, account 783-23-80 to be used to offset unreimbursed 2017 storm related costs and anticipated future storm related costs and mitigation measures.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This 2017 storm related revenue will be appropriated to cover other unreimbursed 2017 storm related costs and future storm mitigation measures.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve Resolution Appropriating Unanticipated Revenue to Budget Units 8351, Lands End/South Lakeport Sewer and 8354, Lake County Sanitation District Southeast for 2017 Winter Storm Expense Reimbursements
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Jan Coppinger, Administrator
Dan Janakes, Deputy Administrator-Fiscal
DATE: December 19, 2017
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) Approve Resolution Appropriating Unanticipated Revenue to Budget Units 8351, Lands End/South Lakeport Sewer and 8354, Lake County Sanitation District Southeast for 2017 Winter Storm Expense Reimbursements
EXECUTIVE SUMMARY:
In January, February and March 2017, winter rain storms caused significant flooding and damage to the region. All sanitary sewer systems were overloaded. In an effort to support neighboring wastewater districts and avoid further destruction due to sanitary sewer overflow, we accepted, treated and disposed of wastewater from other independent wastewater districts even though we were exceeding our own capacity limits. Hidden Valley Lake Community Service District (HVLCSD) trucked in 1,374,500 gallons during the storm. HVLCSD has received FEMA/CalOES reimbursement for their costs of emergency prevention measures which included the costs of sewer disposal by Special Districts.
HVLCSD has submitted the full payment of $302,390 for these costs. As the status of this reimbursement was not known at FY Budget 17/18 submittals, this reimbursement was not included in the budget.
Special Districts is requesting the Board of Directors appropriate the said unanticipated revenue to Fund 251, Budget Unit 8351, account 783-23.80 and Fund 254, Budget Unit 8354, account 783-23-80 to be used to offset unreimbursed 2017 storm related costs and anticipated future storm related costs and mitigation measures.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This 2017 storm related revenue will be appropriated to cover other unreimbursed 2017 storm related costs and future storm mitigation measures.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve Resolution Appropriating Unanticipated Revenue to Budget Units 8351, Lands End/South Lakeport Sewer and 8354, Lake County Sanitation District Southeast for 2017 Winter Storm Expense Reimbursements
7.6(Sitting as Lake County Watershed Protection District, Board of Directors) Adopt Resolution Approving the Intent to Participate in the Deferred Maintenance Program to Receive State Funds under section 6.10 of Senate Bill 826 (Stats. 2016, Ch. 23)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The proposed resolution supersedes a resolution approved by the Directors on August 8, 2017; the current agreement will increase funding amount to $82,080 (formerly $40,000). The California Department of Water Resources (DWR) is offering Lake County Watershed Protection District $82,080 as a reimbursable grant for video inspection of through-levee culverts. The District currently has $100,000 in a line item for a Corps of Engineers study of the Middle Creek levees that will not be spent until the Middle Creek Restoration Project moves forward. Staff recommends using the Corps study funds to support the up-front costs of the video inspection with the knowledge that the funds will be reimbursed prior to the need for the Corps study.
County Counsel has cautioned that as currently written part D of the funding agreement, which may be signed in the next phase of the project, requires the County to acknowledge a greater degree of maintenance responsibility for any repaired or replaced levee penetrations. We will work with the Department of Water Resources to ensure that the extent of required maintenance does not exceed that to which we have already agreed.
FISCAL IMPACT: ____None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $100,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This agreement requires the County to front the money for the work prior to being reimbursed. Reimbursement of the funds will occur prior to need for the Corps of Engineers study on the Middle Creek Restoration Project. There will be no net fiscal impact.
STAFFING IMPACT (if applicable): NONE
RECOMMENDED ACTION: Adopt resolution approving the intent to participate in the deferred maintenance program to receive state funds under section 6.10 of Senate Bill 826 (Stats. 2016, Ch. 23) and authorize chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Watershed Protection District, Board of Directors
FROM: Philip B. Moy, Water Resources Department Director
DATE: December 19, 2017
SUBJECT: Adopt Resolution approving the intent to participate in the deferred maintenance program to receive state funds under section 6.10 of Senate Bill 826 (Stats. 2016, Ch. 23) and authorize chair to sign
EXECUTIVE SUMMARY:
The proposed resolution supersedes a resolution approved by the Directors on August 8, 2017; the current agreement will increase funding amount to $82,080 (formerly $40,000). The California Department of Water Resources (DWR) is offering Lake County Watershed Protection District $82,080 as a reimbursable grant for video inspection of through-levee culverts. The District currently has $100,000 in a line item for a Corps of Engineers study of the Middle Creek levees that will not be spent until the Middle Creek Restoration Project moves forward. Staff recommends using the Corps study funds to support the up-front costs of the video inspection with the knowledge that the funds will be reimbursed prior to the need for the Corps study.
County Counsel has cautioned that as currently written part D of the funding agreement, which may be signed in the next phase of the project, requires the County to acknowledge a greater degree of maintenance responsibility for any repaired or replaced levee penetrations. We will work with the Department of Water Resources to ensure that the extent of required maintenance does not exceed that to which we have already agreed.
FISCAL IMPACT: ____None _X_ Budgeted __Non-Budgeted
Estimated Cost: $82,080
Amount Budgeted: $100,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This agreement requires the County to front the money for the work prior to being reimbursed. Reimbursement of the funds will occur prior to need for the Corps of Engineers study on the Middle Creek Restoration Project. There will be no net fiscal impact.
STAFFING IMPACT (if applicable): NONE
RECOMMENDED ACTION: Adopt resolution approving the intent to participate in the deferred maintenance program to receive state funds under section 6.10 of Senate Bill 826 (Stats. 2016, Ch. 23) and authorize chair to sign.
7.7Approve Agreement with AshBritt, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill and authorize the Chair to sign
Agreement
pulled on consent
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
AshBritt contacted the Public Services Department with a desire to use the Eastlake Landfill as a final disposal location for Mendocino County fire debris. Staff shared with AshBritt the Lake County Code which limits the use of the Eastlake Landfill to inhabitants of Lake County or a firm or corporation that has an established place of business in the County of Lake, except as may be provided by contract or agreement with the Board of Supervisors. AshBritt has taken the approach of establishing a place of business in Lake County, and therefore they plan to begin hauling operations as soon as Wednesday December 13th. County staff felt that it was important, however, to pursue an agreement with AshBritt that would acknowledge the terms under which the Board originally allowed acceptance of Mendocino County fire debris with the previous USACE contractor. The same terms mentioned earlier - cost reimbursement, disposal limit, and prohibited hauling route - are included in this agreement, with the added clarification that a disposal limit of 75,000 tons applies to the sum of all Mendocino County debris disposed at Eastlake Landfill from USACE-contracted public cleanup operations.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Fire debris from Mendocino County is estimated to provide revenue in the range of three million dollars, which is projected to correspondingly fund the increased County expenditures which are expected as a result of accepting the debris.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement with AshBritt, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: December 12, 2017
SUBJECT: Approve Agreement with AshBritt, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill and authorize the Chair to sign
EXECUTIVE SUMMARY:
On November 14, 2017, the Board of Supervisors directed staff to enter into an agreement with Environmental and Chemical Corporation (ECC), the contractor tasked by the U.S. Army Corps of Engineers (USACE) for the cleanup operations in Lake and Mendocino County, allowing for the use of the Eastlake Landfill as a final disposal location for debris generated from the public fire debris cleanup operations in Mendocino County. The Board directed that the agreement establish the following terms: a cost reimbursement rate of $67.62 per ton, a disposal limit of 75,000 tons of fire debris from Mendocino County, and a specifically prohibited hauling route. The agreement was executed on November 17th and ECC has since been progressing with their cleanup efforts amounting to a total of 14,060 tons hauled to the landfill through December 11th. ECC has now reached their financial task order limit with the USACE, however, and subsequently the USACE issued a task order to AshBritt, Inc. for the continuation of the public cleanup efforts.
AshBritt contacted the Public Services Department with a desire to use the Eastlake Landfill as a final disposal location for Mendocino County fire debris. Staff shared with AshBritt the Lake County Code which limits the use of the Eastlake Landfill to inhabitants of Lake County or a firm or corporation that has an established place of business in the County of Lake, except as may be provided by contract or agreement with the Board of Supervisors. AshBritt has taken the approach of establishing a place of business in Lake County, and therefore they plan to begin hauling operations as soon as Wednesday December 13th. County staff felt that it was important, however, to pursue an agreement with AshBritt that would acknowledge the terms under which the Board originally allowed acceptance of Mendocino County fire debris with the previous USACE contractor. The same terms mentioned earlier - cost reimbursement, disposal limit, and prohibited hauling route - are included in this agreement, with the added clarification that a disposal limit of 75,000 tons applies to the sum of all Mendocino County debris disposed at Eastlake Landfill from USACE-contracted public cleanup operations.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Fire debris from Mendocino County is estimated to provide revenue in the range of three million dollars, which is projected to correspondingly fund the increased County expenditures which are expected as a result of accepting the debris.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement with AshBritt, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill and authorize the Chair to sign
On motion of Supervisor Scott, and by vote of the Board, approved the Agreement with AshBritt, Inc. for Redwood Valley Fire Debris Disposal and Reimbursement of Costs at the Eastlake Sanitary Landfill and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: This item was pulled from the consent agenda for further discussion. Public Services Director Lars Ewing presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8Approve Engineering / Inspection Agreement for Alvin Olea as a condition of a Conditional Certificate of Compliance (CCC), Assessor's Parcel Nos. 004-065-17 & 004-66-12, for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Pursuant to the County's approval of a Conditional Certificate of Compliance for Dave Meyer, portion of Assessor's Parcel Nos. 004-065-17 & 004-066-12, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
The location of the subject project is: 635 Clover Drive, Upper Lake
Description of project is: Construction of frontage improvements along Clover Drive.
We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Engineering / Inspection Agreement for Alvin Olea as a condition of a Conditional Certificate of Compliance (CCC), Assessor's Parcel Nos. 004-065-17 & 004-66-12, for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: December 19, 2017
SUBJECT: Approve Engineering / Inspection Agreement for Alvin Olea as a condition of a Conditional Certificate of Compliance (CCC), Assessor's Parcel Nos. 004-065-17 & 004-66-12, for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
EXECUTIVE SUMMARY: Pursuant to the County's approval of a Conditional Certificate of Compliance for Dave Meyer, portion of Assessor's Parcel Nos. 004-065-17 & 004-066-12, the Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection of work. The attached agreement will provide for payment by the Developer for all costs of services provided by the County.
The location of the subject project is: 635 Clover Drive, Upper Lake
Description of project is: Construction of frontage improvements along Clover Drive.
We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Engineering / Inspection Agreement for Alvin Olea as a condition of a Conditional Certificate of Compliance (CCC), Assessor's Parcel Nos. 004-065-17 & 004-66-12, for the County of Lake to provide engineering services for the review of plans, specifications and inspection of work; and authorize the Chair to sign.
7.9Approve the Contract by and between the County of Lake and Bennet Omalu Pathology for Pathology Services in Lake County for an estimated cost of $300,000 and authorize the Chair to sign.
Agreement
passed on consent
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests your approval on its contract for Pathology Services with Dr. Bennet Omalu, President of Bennet Omalu Pathology. An RFP was issued on November 15, 2017 at which time three bidders submitted proposals. The Proposers were Bennet Omalu Pathology, Forensic Medical Group and Regional Pathology.
On November 28, 2017, a Consultant Selection Board, comprised of Lt. Corey Paulich, Chief Probation Officer Rob Howe, District Attorney Investigator Jason Cox, Undersheriff Chris Macedo, Retired Captain James Bauman and Sheriff/Coroner Administrative Manager Mary Beth Strong reviewed each of the proposals. A unanimous decision was made to contract with Dr. Bennet Omalu, President of Bennet Omalu Pathology who is a distinguished and highly qualified Forensic and Neuropathologist.
A contract was negotiated with Dr. Omalu and is attached for your review and approval.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 324,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are budgeted in the Sheriff/Coroner budget 2201, object code 23.80.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Contract by and between the County of Lake and Bennet Omalu Pathology for Pathology Services in Lake County for an estimated cost of $300,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: December 19, 2017
SUBJECT: Approve the Contract by and between the County of Lake and Bennet Omalu Pathology for Pathology Services in Lake County for an estimated cost of $300,000 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Sheriff's Department requests your approval on its contract for Pathology Services with Dr. Bennet Omalu, President of Bennet Omalu Pathology. An RFP was issued on November 15, 2017 at which time three bidders submitted proposals. The Proposers were Bennet Omalu Pathology, Forensic Medical Group and Regional Pathology.
On November 28, 2017, a Consultant Selection Board, comprised of Lt. Corey Paulich, Chief Probation Officer Rob Howe, District Attorney Investigator Jason Cox, Undersheriff Chris Macedo, Retired Captain James Bauman and Sheriff/Coroner Administrative Manager Mary Beth Strong reviewed each of the proposals. A unanimous decision was made to contract with Dr. Bennet Omalu, President of Bennet Omalu Pathology who is a distinguished and highly qualified Forensic and Neuropathologist.
A contract was negotiated with Dr. Omalu and is attached for your review and approval.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 300,000
Amount Budgeted: 324,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are budgeted in the Sheriff/Coroner budget 2201, object code 23.80.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Contract by and between the County of Lake and Bennet Omalu Pathology for Pathology Services in Lake County for an estimated cost of $300,000 and authorize the Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved consent agenda items 7.1 through 7.9, with the exception of item 7.7, which was taken up immediately after. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Motion carried · 2 motions
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 4-1 — moved by Brown (recovered from the archived minutes by OCR)
⚠ Vote count disputed — aye: record says 5, names 13. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
⚠ Vote count disputed — aye: record says 5, names 13. The official record states a different number of votes than the names it lists, so this tally is unconfirmed.
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
8.49:12 A.M. - (a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer; and (b) Update and Discussion on Sulphur Fire Recovery
Proclamation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency. (b) Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
Carol J. Huchingson, County Administrative Officer
DATE: December 19, 2017
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer; and (b) Update and Discussion on Sulphur Fire Recovery
EXECUTIVE SUMMARY:
(a) The Health Services Department is requesting Board approval of the continuation of a Local Health Emergency Proclamation due to the recent Sulphur Fire activity.
(b) The County Administrative Officer is requesting time to provide updates and have a discussion on the recovery activities pertaining to the Sulphur Fire.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: (a) Your Board's approval is requested and recommended for the continuation of a Proclamation of a Local Health Emergency. (b) Discussion only.
On motion of Supervisor Steele, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Clerk’s notes: (a) Health Services Director Denise Pomeroy presented the item to the Board.
(b) Environmental Health Director Ray Ruminski gave an update regarding the Sulphur Fire recovery. There are a total of one hundred thirty six registered Right of Entry (ROE) contracts. Eighty five lots have had the fire related debris removed and thirty four lots have passed the soil tests. The Army Corps has changed their prime contractor to AshBritt, Inc. January 15, 2018 is the projected date to finish heavy equipment work and erosion control. A total of fifteen lots have been cleaned up by private contractors and there are seven lots that are subject to nuisance abatement proceedings.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:15 A.M. - (Sitting as Kelseyville County Water Works District #3, Board of Directors) Consideration of an Agreement between North Coast Solar and KCWWD#3 for the Installation of a 251kW Solar Array at the Kelseyville Wastewater Treatment Plant and authorize the Chair to sign.
Agreement
approved — Pass
Staff memo
EXECUTIVE SUMMARY: On June 20, 2017 the board approved the proposed solar facilities at the Kelseyville Wastewater Treatment Plant and directed staff to bring back a plan for consideration. Staff compiled a Request for Proposals to solicit qualified firms for the design and installation of a solar array at the treatment plant. The RFP was distributed in accordance with County purchasing policy on July 28, 2017. Proposals were due no later than August 31, 2017 and four proposals were received from the following firms: CalCom Solar of Visalia, CA; North Coast Solar of Santa Rosa, CA; Staten Solar of Milpitas, CA; Sunworks Solar of Roseville, CA. A Consultant Selection Board was convened and it was recommended that negotiations proceed with North Coast Solar as the most qualified firm.
Two options were reviewed for the size of the array, a design to offset approximately 67% of the annual electrical usage and a second design to offset about 100% of the annual electrical usage. Staff decided to pursue the design which should offset 100% of the electrical usage as it provides for current needs and has the potential for future benefits. The value of this system may increase if Renewable Energy Credits are established in California as they have been in other states. North Coast Solar has proposed a municipal financing option over a ten year period with payments into an escrow account by the District. The equivalent monthly payment would be less than the current monthly PG&E bills resulting in a net savings for the District from the outset. The agreement with North Coast Solar is contingent on approved financing through Mission Capital who in turn requires the signed contract and three years audited financial statements to complete their approval. The financing agreement will be brought back to the board for consideration at a future meeting.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $752,760
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost of the project is less than the currently budgeted amount for utilities (PG&E) at the facility. The proposed financing mechanism would result in a net savings for the District from the outset of the project and over the 25 year expected life cycle of the equipment anticipated savings are approximately $2.3 million.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of an Agreement between North Coast Solar and KCWWD#3 for the Installation of a 251kW Solar Array at the Kelseyville Wastewater Treatment Plant and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Kelseyville County Water Works District #3
FROM: Jan Coppinger, Special Districts Administrator
DATE: December 19, 2017
SUBJECT: Consideration of an Agreement between North Coast Solar and KCWWD#3 for the Installation of a 251kW Solar Array at the Kelseyville Wastewater Treatment Plant and authorize the Chair to sign.
EXECUTIVE SUMMARY: On June 20, 2017 the board approved the proposed solar facilities at the Kelseyville Wastewater Treatment Plant and directed staff to bring back a plan for consideration. Staff compiled a Request for Proposals to solicit qualified firms for the design and installation of a solar array at the treatment plant. The RFP was distributed in accordance with County purchasing policy on July 28, 2017. Proposals were due no later than August 31, 2017 and four proposals were received from the following firms: CalCom Solar of Visalia, CA; North Coast Solar of Santa Rosa, CA; Staten Solar of Milpitas, CA; Sunworks Solar of Roseville, CA. A Consultant Selection Board was convened and it was recommended that negotiations proceed with North Coast Solar as the most qualified firm.
Two options were reviewed for the size of the array, a design to offset approximately 67% of the annual electrical usage and a second design to offset about 100% of the annual electrical usage. Staff decided to pursue the design which should offset 100% of the electrical usage as it provides for current needs and has the potential for future benefits. The value of this system may increase if Renewable Energy Credits are established in California as they have been in other states. North Coast Solar has proposed a municipal financing option over a ten year period with payments into an escrow account by the District. The equivalent monthly payment would be less than the current monthly PG&E bills resulting in a net savings for the District from the outset. The agreement with North Coast Solar is contingent on approved financing through Mission Capital who in turn requires the signed contract and three years audited financial statements to complete their approval. The financing agreement will be brought back to the board for consideration at a future meeting.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $752,760
Amount Budgeted: $752,760
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost of the project is less than the currently budgeted amount for utilities (PG&E) at the facility. The proposed financing mechanism would result in a net savings for the District from the outset of the project and over the 25 year expected life cycle of the equipment anticipated savings are approximately $2.3 million.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Consideration of an Agreement between North Coast Solar and KCWWD#3 for the Installation of a 251kW Solar Array at the Kelseyville Wastewater Treatment Plant and authorize the Chair to sign.
On motion of Supervisor Brown, and by vote of the Board, approved the Agreement between North Coast Solar and KCWWD#3 for the Installation of a 251kW Solar Array at the Kelseyville Wastewater Treatment Plant and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:30 A.M. - Consideration of Staff Recommendation for Making the Lucerne Hotel Available for Purchase, Lease to Purchase or Long-Term Lease Agreement
Action Item
recommended for approval
Staff memo
EXECUTIVE SUMMARY:
On November 28, 2017, your Board considered staff's update regarding the status of the Lucerne Hotel. With the Hotel now fully available for repurposing, at the close of the discussion, you directed staff to research and return to with options for making the Hotel available for lease and/or purchase.
Staff recommends following a procedure similar to that conducted in 2011 when the Hotel was made available through a Request for Proposals (RFP) process, with the following options:
1. Proposer will purchase the property from the County.
2. Proposer will purchase the property from the County through a Lease to Purchase Agreement.
3. Proposer will enter into a long-term lease agreement with the County, with a term of not less than 15 years and options to extend.
Following the RFP process, and selection of the top proposer subject to the approval of your Board, the County would enter into an option agreement, either for lease or purchase, as soon as practical. An option agreement would bind the County while providing the selected proposer flexibility as negotiations continue until a long-term agreement is finalized.
Provided your Board concurs with this procedure, staff will return to your Board in early 2018 with the necessary resolution(s) to declare your intention to sell or lease. Staff will also draft and issue a new RFP in early 2018. In contrast to the 2011 RFP which was focused on educational pursuits, the 2018 RFP will invite a broader array of potential proposals to include education and training, hotels and other economic development endeavors, community design and revitalization and more, all intended to breathe life into the Lucerne Community.
Consistent with the terms of the 2011 RFP and to ensure a level playing field, the 2018 RFP will also require prospective proposers to submit Qualifications Letters, describing business affiliations and financial resources, prior to the County Administrative Office arranging for showings of the Hotel.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff to develop and release, in early 2018, a Request for Proposals (RFP) for purchase, lease to purchase or long-term lease agreement for the Lucerne Hotel, returning to your Board as soon as possible for consideration/approval of top proposal(s).
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 19, 2017
SUBJECT: Consideration of staff recommendation for making the Lucerne Hotel available for purchase, lease to purchase or long-term lease agreement
EXECUTIVE SUMMARY:
On November 28, 2017, your Board considered staff's update regarding the status of the Lucerne Hotel. With the Hotel now fully available for repurposing, at the close of the discussion, you directed staff to research and return to with options for making the Hotel available for lease and/or purchase.
Staff recommends following a procedure similar to that conducted in 2011 when the Hotel was made available through a Request for Proposals (RFP) process, with the following options:
1. Proposer will purchase the property from the County.
2. Proposer will purchase the property from the County through a Lease to Purchase Agreement.
3. Proposer will enter into a long-term lease agreement with the County, with a term of not less than 15 years and options to extend.
Following the RFP process, and selection of the top proposer subject to the approval of your Board, the County would enter into an option agreement, either for lease or purchase, as soon as practical. An option agreement would bind the County while providing the selected proposer flexibility as negotiations continue until a long-term agreement is finalized.
Provided your Board concurs with this procedure, staff will return to your Board in early 2018 with the necessary resolution(s) to declare your intention to sell or lease. Staff will also draft and issue a new RFP in early 2018. In contrast to the 2011 RFP which was focused on educational pursuits, the 2018 RFP will invite a broader array of potential proposals to include education and training, hotels and other economic development endeavors, community design and revitalization and more, all intended to breathe life into the Lucerne Community.
Consistent with the terms of the 2011 RFP and to ensure a level playing field, the 2018 RFP will also require prospective proposers to submit Qualifications Letters, describing business affiliations and financial resources, prior to the County Administrative Office arranging for showings of the Hotel.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direction to staff to develop and release, in early 2018, a Request for Proposals (RFP) for purchase, lease to purchase or long-term lease agreement for the Lucerne Hotel, returning to your Board as soon as possible for consideration/approval of top proposal(s).
There was Board consensus to move forward with the staff recommendation for making the Lucerne Hotel available through a request for proposals (RFP) process for Purchase, Lease to Purchase or Long-Term Lease Agreement.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Smith asked if anyone present wished to speak and the following people spoke: Tom Slate and Elizabeth Larsen. No one else wished to speak and the public input portion of this item was closed.
8.79:45 A.M. - Discussion and Consideration of a Draft Urgency Ordinance Allowing Temporary and Limited Registration of Certain Commercial Adult Use Cultivation Under Specified Conditions During a Moratorium Period.
Ordinance
Adopted, as amended
Carried 4-1 — moved by Steel
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Pursuant to your Board's direction to me, please see attached the above-described ordinance draft. As you will see, there remain terms and conditions for your Board to consider and add to this draft. Further, your Board is free to make any other modifications to this draft which you deem appropriate.
This is an urgency ordinance which may be approved by your Board in open session at your meeting of December 19, 2017. A four/fifths vote is required for passage.
Thank you for your consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: This is an urgency ordinance which may be approved by your Board in open session at your meeting of December 19, 2017. A four/fifths vote is required for passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Anita L. Grant, County Counsel
DATE: December 19, 2017
SUBJECT: Discussion and Consideration of a Draft Urgency Ordinance Allowing Temporary and Limited Registration of Certain Commercial Adult Use Cultivation Under Specified Conditions During a Moratorium Period.
EXECUTIVE SUMMARY:
Pursuant to your Board's direction to me, please see attached the above-described ordinance draft. As you will see, there remain terms and conditions for your Board to consider and add to this draft. Further, your Board is free to make any other modifications to this draft which you deem appropriate.
This is an urgency ordinance which may be approved by your Board in open session at your meeting of December 19, 2017. A four/fifths vote is required for passage.
Thank you for your consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: This is an urgency ordinance which may be approved by your Board in open session at your meeting of December 19, 2017. A four/fifths vote is required for passage.
On motion of Supervisor Steel, and by vote of the Board, waived the reading of the urgency ordinance, as amended, to be read in title only (Clerk so did). The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nays: Supervisor Brown
Supervisor Steele offered Urgency Ordinance No. 3070, and it was passed by roll call vote:
Ayes: Supervisors Simon, Steele, Scott and Smith
Nays: Supervisor Brown
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Community Development Department Director Bob Massarelli was present and spoke.
Chair Smith asked if anyone present wished to speak and the following people spoke: Gene Paleno, Richard Darm, Jason Oram, Stephan, Bridget King, Mark Lewis, Brynna Sullivan, Toni Scully, Rod Zeller, Steve Hajik, Mary, Kaponno, Michael Green, Chris Jennings, Matt Graham, Mike Mitzel, Bobby Dutcher, Eric Skalar, David Lepert, Bob Scalla, Lance Williams, Alex Matthews and Charlene McNall.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
Motion carried
Carried 5-0 — moved by Scott (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
9.2Consideration of the Following Appointment:
Maternal, Child and Adolescent Health (MCAH) Advisory Board
Appointment
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Maternal, Child and Adolescent Health (MCAH) Advisory Board - Three (3) vacancies, General Membership
Application Received: Carly Swatosh - New applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk to the Board
DATE: December 19, 2017
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
Maternal, Child and Adolescent Health (MCAH) Advisory Board - Three (3) vacancies, General Membership
Application Received: Carly Swatosh - New applicant
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Simon, and by vote of the Board, appointed Carly Swatosh to the Maternal, Child and Adolescent Health (MCAH) Board. The motion carried by the following vote:
Clerk’s notes: Chair Smith presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of a Revised County Donations Policy, replacing section 10, subsection 40, and obsoleting section 10, subsection 33, and section 12, subsection 6, of the Lake County Policies and Procedures Manual.
Action Item
Adopted — Pass
Staff memo
As your Board is aware, the California Government Code, sections 25355 and 25356, empowers your Board to accept or reject any donation of cash, services and/or supplies made to or in favor of the County. Your Board may also grant this authority to any elected or appointed County Department Head or the County Administrative Officer.
Your Board may also be aware that three County policies currently address donations. The attached policy replaces the three previous policies with one comprehensive statement.
Existing policy is largely continued:
� Soliciting donations without prior BOS approval is still prohibited
� Donations of any kind for special County-related events (parties, employee picnics, department celebrations) must be accepted by the Board, regardless of value
� Department Heads may accept donations up to $500
� Donations up to $10,000 may be accepted by the CAO
� Any donations with a value of more than $10,000 will be accepted by the Board
There are a few clarifications:
� Donations of clothing and other household and personal items will not be accepted by the County
� A quarterly report of accepted donations exceeding $10,000 must be filed with the CAO, for consideration of the Board (Gov. Code section 25355)
� In every case, written acknowledgment of donations is the responsibility of the benefitting department, and a copy of the acknowledgment shall be provided to the CAO.
Some alternate pathways to accept donations are added:
� Government-to-government donations of any value may be accepted by Department Heads upon verbal approval from the CAO.
� Departments routinely receiving donations that preclude practical exercise of this policy shall seek a Board Resolution to readily accept donations in the County's best interest.
� The CAO, Sheriff or OES Director may accept unsolicited donations of any value during a declared Local Emergency, upon the CAO's verbal approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the revised County Donations Policy.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: December 19, 2017
SUBJECT: Consideration of a revised County Donations Policy, replacing section 10, subsection 40, and obsoleting section 10, subsection 33, and section 12, subsection 6, of the Lake County Policies and Procedures Manual.
EXECUTIVE SUMMARY:
As your Board is aware, the California Government Code, sections 25355 and 25356, empowers your Board to accept or reject any donation of cash, services and/or supplies made to or in favor of the County. Your Board may also grant this authority to any elected or appointed County Department Head or the County Administrative Officer.
Your Board may also be aware that three County policies currently address donations. The attached policy replaces the three previous policies with one comprehensive statement.
Existing policy is largely continued:
� Soliciting donations without prior BOS approval is still prohibited
� Donations of any kind for special County-related events (parties, employee picnics, department celebrations) must be accepted by the Board, regardless of value
� Department Heads may accept donations up to $500
� Donations up to $10,000 may be accepted by the CAO
� Any donations with a value of more than $10,000 will be accepted by the Board
There are a few clarifications:
� Donations of clothing and other household and personal items will not be accepted by the County
� A quarterly report of accepted donations exceeding $10,000 must be filed with the CAO, for consideration of the Board (Gov. Code section 25355)
� In every case, written acknowledgment of donations is the responsibility of the benefitting department, and a copy of the acknowledgment shall be provided to the CAO.
Some alternate pathways to accept donations are added:
� Government-to-government donations of any value may be accepted by Department Heads upon verbal approval from the CAO.
� Departments routinely receiving donations that preclude practical exercise of this policy shall seek a Board Resolution to readily accept donations in the County's best interest.
� The CAO, Sheriff or OES Director may accept unsolicited donations of any value during a declared Local Emergency, upon the CAO's verbal approval.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the revised County Donations Policy.
On motion of Supervisor Scott, and by vote of the Board, adopted the Revised County Donations Policy, replacing section 10, subsection 40, and obsoleting section 10, subsection 33, and section 12, subsection 6, of the Lake County Policies and Procedures Manual. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of Bid Award for the Purchase of 28 Portable Radios to Motorola Solutions in the amount of $49,527
Action Item
approved — Pass
Carried 5-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Department is currently using a Kenwood NX-200 Analog/Digital portable radio as the Department was going to switch to digital use several years ago. Due to interoperability issues, the Sheriff's Department decided to upgrade its portable radio to a higher quality. Funds were secured through Homeland Security and a Request for Quote (RFQ) was issued on November 22, 2017. The RFQ was sent to three vendors, Fisher Wireless, Motorola Solutions and Advanced Communications/Precision Wireless. The RFQ was posted on both the County and Sheriff's Department website. Two bids were received and are attached for your review along with a copy of the RFQ.
There is current funding in the Sheriff/OES budget in the amount of $50,000.
The Lake County Sheriff's Department has chosen to upgrade the current portable radio used in the field by its patrol deputies and investigators to a more robust and dependable portable radio. After demonstrations of different types and styles of portable radios, the Sheriff's Department has chosen to purchase the Motorola APX 4000 portable radio. The quality, dependability and ability of these radios far exceeds the current portable radio and other radios of similar specifications. The Motorola APX 4000 is durable enough to withstand dust, heat, shock and water submersion. Its audio is high-quality and it has blue tooth connectivity, which will allow for adding extra features making the radio versatile to individual users. The upgraded portable radio will improve overall communications with personnel working in the field, thereby improving the overall officer safety which is foremost.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are allocated in the Sheriff/OES budget 2704, object code 38.00 for the purchase of portable radios, mobile radios and video conferencing.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to award the bid for the purchase of portable radios in the amount of $49,527 to Motorola Solutions.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: December 19, 2017
SUBJECT: Consideration of Bid Award for the Purchase of 28 Portable Radios to Motorola Solutions in the amount of $49,527
EXECUTIVE SUMMARY: The Lake County Sheriff's Department is currently using a Kenwood NX-200 Analog/Digital portable radio as the Department was going to switch to digital use several years ago. Due to interoperability issues, the Sheriff's Department decided to upgrade its portable radio to a higher quality. Funds were secured through Homeland Security and a Request for Quote (RFQ) was issued on November 22, 2017. The RFQ was sent to three vendors, Fisher Wireless, Motorola Solutions and Advanced Communications/Precision Wireless. The RFQ was posted on both the County and Sheriff's Department website. Two bids were received and are attached for your review along with a copy of the RFQ.
There is current funding in the Sheriff/OES budget in the amount of $50,000.
The Lake County Sheriff's Department has chosen to upgrade the current portable radio used in the field by its patrol deputies and investigators to a more robust and dependable portable radio. After demonstrations of different types and styles of portable radios, the Sheriff's Department has chosen to purchase the Motorola APX 4000 portable radio. The quality, dependability and ability of these radios far exceeds the current portable radio and other radios of similar specifications. The Motorola APX 4000 is durable enough to withstand dust, heat, shock and water submersion. Its audio is high-quality and it has blue tooth connectivity, which will allow for adding extra features making the radio versatile to individual users. The upgraded portable radio will improve overall communications with personnel working in the field, thereby improving the overall officer safety which is foremost.
FISCAL IMPACT: __ None x Budgeted __Non-Budgeted
Estimated Cost: $49,527
Amount Budgeted: $50,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Monies are allocated in the Sheriff/OES budget 2704, object code 38.00 for the purchase of portable radios, mobile radios and video conferencing.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to award the bid for the purchase of portable radios in the amount of $49,527 to Motorola Solutions.
On motion of Supervisor Steele, and by vote of the Board, approved the Award of Bid for the purchase of portable radios in the amount of $49,527.00 to Motorola Solutions. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Undersheriff Chris Macedo was also present and spoke.
Chair Smith asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1): Loberg v. County of Lake, et al.
Closed Session Item
10.2ADDENDUM - Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): One Potential Case.
Closed Session Item
Motion carried
Carried 5-0 — moved by Steele
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Steele, and by vote of the Board, moved to authorize the County Counsel to engage California Fire Lawyers to appear for the county in initial proceedings. When and if action is formally commenced, the title and nature of the action, defendants, and other details shall be disclosed to anyone upon inquiry to the Clerk of the Board of Supervisors unless to do so would jeopardize the County's ability to effectuate service of process or conclude settlement. The motion carried by the following vote:
Ayes: Supervisors Simon, Steele, Scott, Brown and Smith
Clerk’s notes: The Board reconvened into Regular Session at 1:51 p.m. having taken the following action.