Board Of Supervisors — Tuesday, January 23, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1Approve Contract Change Order No. One (1), Supplement One (1) to Contract Between the County of Lake and Bridgeway Civil Constructors, Inc. for Harbin Springs Road at Harbin Creek Bridge Replacement Project, Federal Project No. BRLO-5914(106); Bid No. 17-04
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1, Supplement 1 for the subject project.
The original Class 2 Aggregate Base supplier was not accessible during the Napa and Sonoma County fires. To continue work and meet permit requirements during the Governor-declared state of emergency an alternate supplier was required which incurred additional trucking cost because the alternate supplier was much further away than the original supplier.
Contract Change Order No. 1, Supplement 1, addresses the costs associated with the additional trucking from the alternate supplier. This resulted in an increase of $4,441.56 to the contract amount of $1,274,315.60 for a new contract amount of $1,278,757.16. Caltrans has concurred that the costs are reasonable and eligible for reimbursement. The County has requested additional funding for the project to offset the increased costs.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1, Supplement 1, and that the Board authorize the Chair to execute said CCO for an increase of $4,441.56 and a revised contract amount of $1,278,757.16.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order No. One (1), Supplement One (1) to Contract Between the County of Lake and Bridgeway Civil Constructors, Inc. for Harbin Springs Road at Harbin Creek Bridge Replacement Project, Federal Project No. BRLO-5914(106); Bid No. 17-04
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 23, 2018
SUBJECT: Approve Contract Change Order No. One (1), Supplement One (1) to Contract Between the County of Lake and Bridgeway Civil Constructors, Inc. for Harbin Springs Road at Harbin Creek Bridge Replacement Project, Federal Project No. BRLO-5914(106); Bid No. 17-04
EXECUTIVE SUMMARY: Attached for the Board's review and approval is Contract Change Order (CCO) 1, Supplement 1 for the subject project.
The original Class 2 Aggregate Base supplier was not accessible during the Napa and Sonoma County fires. To continue work and meet permit requirements during the Governor-declared state of emergency an alternate supplier was required which incurred additional trucking cost because the alternate supplier was much further away than the original supplier.
Contract Change Order No. 1, Supplement 1, addresses the costs associated with the additional trucking from the alternate supplier. This resulted in an increase of $4,441.56 to the contract amount of $1,274,315.60 for a new contract amount of $1,278,757.16. Caltrans has concurred that the costs are reasonable and eligible for reimbursement. The County has requested additional funding for the project to offset the increased costs.
This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
Staff recommends approval by the Board of Supervisors of CCO 1, Supplement 1, and that the Board authorize the Chair to execute said CCO for an increase of $4,441.56 and a revised contract amount of $1,278,757.16.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $4,441.56
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is fully funded by the Federal Highway Administration (FHWA) thru Federal Highway Bridge Program (HBP) funds and California Toll Credit funds. Therefore, this project is 100% federally and state funded thru construction.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Contract Change Order No. One (1), Supplement One (1) to Contract Between the County of Lake and Bridgeway Civil Constructors, Inc. for Harbin Springs Road at Harbin Creek Bridge Replacement Project, Federal Project No. BRLO-5914(106); Bid No. 17-04
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. One, Supplement One to Contract Between the County of Lake and Bridgeway Civil Constructors, Inc. for Harbin Springs Road at Harbin Creek Bridge Replacement Project, Federal Project No. BRLO-5914(106); Bid No. 17-04. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Adopt Resolution in Support of County Law Librarians’ Request for Funding in the Governor’s 2018 Proposed Budget and in Successive State Budgets
Resolution
passed on consent
Staff memo
As you may be aware, County Law Libraries are responsible to make materials and legally trained staff available to all California citizens. When functioning well, they can be an important justice resource.
The vast majority of Law Library funding comes from Superior Court filing fees, and fee waivers and exemptions, reductions in the number of court filings, increases to small claims jurisdictional limits, alternative dispute resolution methods and other factors have decreased County Law Library funding by nearly 40% since 2009.
This Resolution supports the Council of California Librarians' request for a $16.5 million State budget allocation, which would restore funding to 2009 levels.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: I recommend we Adopt this Resolution in Support of County Law Librarians' Request for Funding in the Governor's 2018 Proposed Budget and in Successive State Budgets.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, District 5 Supervisor
DATE: January 23, 2018
SUBJECT: Adopt Resolution in Support of County Law Librarians' Request for Funding in the Governor's 2018 Proposed Budget and in Successive State Budgets
EXECUTIVE SUMMARY:
As you may be aware, County Law Libraries are responsible to make materials and legally trained staff available to all California citizens. When functioning well, they can be an important justice resource.
The vast majority of Law Library funding comes from Superior Court filing fees, and fee waivers and exemptions, reductions in the number of court filings, increases to small claims jurisdictional limits, alternative dispute resolution methods and other factors have decreased County Law Library funding by nearly 40% since 2009.
This Resolution supports the Council of California Librarians' request for a $16.5 million State budget allocation, which would restore funding to 2009 levels.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: I recommend we Adopt this Resolution in Support of County Law Librarians' Request for Funding in the Governor's 2018 Proposed Budget and in Successive State Budgets.
7.2Approve Leave of Absence Request for June Richmond, Eligibility Worker, from December 30, 2017 to April 1, 2018.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
June Richmond is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head. County Administrative Officer approval for August 8, 2017 to August 30, 2017 has also been approved, as well as Board approval August 31, 2017 to October 25, 2017 and again from October 26, 2017 to December 29, 2017. Ms. Richmond is now requesting additional leave, from December 30, 2017 to April 1, 2018, which also exceeds my level of authority and requires Board approval. The Social Services Director supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from December 30, 2017 to April 1, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 23, 2018
SUBJECT: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from December 30, 2017 to April 1, 2018.
EXECUTIVE SUMMARY:
June Richmond is an employee of the Social Services Department who has been on an extended Leave of Absence and has exhausted all leave which can be approved by the Department Head. County Administrative Officer approval for August 8, 2017 to August 30, 2017 has also been approved, as well as Board approval August 31, 2017 to October 25, 2017 and again from October 26, 2017 to December 29, 2017. Ms. Richmond is now requesting additional leave, from December 30, 2017 to April 1, 2018, which also exceeds my level of authority and requires Board approval. The Social Services Director supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Leave of Absence Request for June Richmond, Eligibility Worker, from December 30, 2017 to April 1, 2018.
7.3Approve Leave of Absence Request for Dennis Reynolds, Senior Deputy Probation Officer, January 1, 2018 through January 31, 2018.
Action Item
passed on consent
7.4Adopt Resolution Reappointing Steven Hajik as Agricultural Commissioner and Sealer of Weights and Measures for a Four-year Term
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
State law requires that the Board of Supervisors appoint the County Agricultural Commissioner and Sealer of Weights and Measures to a four-year term. Steven Hajik's current term expires February 11, 2018.
It is recommended the Board adopt the attached resolution to reappoint Steven Hajik as the Agricultural Commissioner and Sealer of Weights and Measures for another four-year term.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Reappointing Steven Hajik as Agricultural Commissioner and Sealer of Weights and Measures for a Four-year Term
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson
DATE: January 23, 2018
SUBJECT: Adopt Resolution Reappointing Steven Hajik as Agricultural Commissioner and Sealer of Weights and Measures for a Four-year Term
EXECUTIVE SUMMARY:
State law requires that the Board of Supervisors appoint the County Agricultural Commissioner and Sealer of Weights and Measures to a four-year term. Steven Hajik's current term expires February 11, 2018.
It is recommended the Board adopt the attached resolution to reappoint Steven Hajik as the Agricultural Commissioner and Sealer of Weights and Measures for another four-year term.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Reappointing Steven Hajik as Agricultural Commissioner and Sealer of Weights and Measures for a Four-year Term
7.5Authorize the Chair to Sign our Registration Forms for Participation in the 2020 Local Update of Census Addresses (LUCA) Initiative.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Preparations for the 2020 Census began in earnest in 2017. Staff reviewed materials and attended a workshop to determine our locality's responsibilities.
At present, we have the opportunity to participate in the Local Update of Census Addresses Initiative. Participation offers a financial benefit in the amount of $45,000, but requires considerable staff time be devoted to gathering and geocoding (i.e. turning addresses into geographical coordinates) local address lists.
We continue to assess the implications of LUCA participation, and weigh potential impact on other priorities. However, there may be a sufficient financial benefit to justify our participation, and for that reason, staff recommends your Board authorize the Chair to sign our LUCA registration forms.
Only the Highest Elected Official in a jurisdiction may register, and registering by January 31, 2018, retains our opportunity to participate. At this stage, registering does not obligate the County to participate, nor does it immediately result in receiving the $45,000 benefit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends authorizing the Chair to sign our registration forms for participation in the 2020 Local Update of Census Addresses (LUCA) initiative.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 23, 2018
SUBJECT: Authorize the Chair to sign our registration forms for participation in the 2020 Local Update of Census Addresses (LUCA) initiative.
EXECUTIVE SUMMARY:
Preparations for the 2020 Census began in earnest in 2017. Staff reviewed materials and attended a workshop to determine our locality's responsibilities.
At present, we have the opportunity to participate in the Local Update of Census Addresses Initiative. Participation offers a financial benefit in the amount of $45,000, but requires considerable staff time be devoted to gathering and geocoding (i.e. turning addresses into geographical coordinates) local address lists.
We continue to assess the implications of LUCA participation, and weigh potential impact on other priorities. However, there may be a sufficient financial benefit to justify our participation, and for that reason, staff recommends your Board authorize the Chair to sign our LUCA registration forms.
Only the Highest Elected Official in a jurisdiction may register, and registering by January 31, 2018, retains our opportunity to participate. At this stage, registering does not obligate the County to participate, nor does it immediately result in receiving the $45,000 benefit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends authorizing the Chair to sign our registration forms for participation in the 2020 Local Update of Census Addresses (LUCA) initiative.
7.6Adopt Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office
Resolution
passed on consent
Staff memo
This resolution will serve to allocate our .50 full-time equivalent Deputy County Administrative Officer I/II/II position to the Confidential Unit as Deputy County Administrative Officer I/II/III-Hourly. According to the Fair Labor Standards Act, the salary for this position at half-time is insufficient to be considered management/exempt. Therefore, staff recommends this position be reclassified and allocated to the Confidential Unit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 23, 2018
SUBJECT: Adopt Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office
EXECUTIVE SUMMARY:
This resolution will serve to allocate our .50 full-time equivalent Deputy County Administrative Officer I/II/II position to the Confidential Unit as Deputy County Administrative Officer I/II/III-Hourly. According to the Fair Labor Standards Act, the salary for this position at half-time is insufficient to be considered management/exempt. Therefore, staff recommends this position be reclassified and allocated to the Confidential Unit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2017-125 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office.
7.7(a) Approve Amendment One between the County of Lake and Lake Indigent Defense for Public Defender Services to provide for its Termination effective January 31, 2018, and authorize the Chair to sign; and (b) Approve Agreement between the County of Lake and Lake Indigent Defense for Public Defender Services from February 1, 2018 through June 30, 2019 paid in monthly installments of $110,000, unchanged from the original agreement, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
(a) The current Public defender services are provided pursuant to a contract with two local attorneys, whose partnership conducts business as Lake Indigent Defense. The recent appointment of Mr. Markham to the Superior Court Bench, necessitates his withdrawal from the partnership and Lake Indigent Defense has requested that Mitchell Hauptman be recognized as the new partner.
(b) In order to facilitate this transition, staff is recommending that the existing contract be terminated and a new contract, reflecting the partnership of Ms. Sullivan and Mr. Hauptman, be concurrently approved.
This approach also affords the opportunity to extend the contract expiration date, which is currently scheduled from May 6, 2017. In fact, Ms. Sullivan and Mr. Hauptman have agreed to extend the contract expiration date to June 30, 2019.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Amendment One between the County of Lake and Lake Indigent Defense for Public Defender Services to provide for its termination effective January 31, 2018, and authorize the Chair to sign.
(b) Approve Agreement between the County of Lake and Lake Indigent Defense for Public Defender Services from February 1, 2018 through June 30, 2019 paid in monthly installments of $110,000, unchanged from the original agreement, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 23, 2018
SUBJECT: (a) Approve Amendment One between the County of Lake and Lake Indigent Defense for Public Defender Services to provide for its Termination effective January 31, 2018, and authorize the Chair to sign; and (b) Approve Agreement between the County of Lake and Lake Indigent Defense for Public Defender Services from February 1, 2018 through June 30, 2019 paid in monthly installments of $110,000, unchanged from the original agreement, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
(a) The current Public defender services are provided pursuant to a contract with two local attorneys, whose partnership conducts business as Lake Indigent Defense. The recent appointment of Mr. Markham to the Superior Court Bench, necessitates his withdrawal from the partnership and Lake Indigent Defense has requested that Mitchell Hauptman be recognized as the new partner.
(b) In order to facilitate this transition, staff is recommending that the existing contract be terminated and a new contract, reflecting the partnership of Ms. Sullivan and Mr. Hauptman, be concurrently approved.
This approach also affords the opportunity to extend the contract expiration date, which is currently scheduled from May 6, 2017. In fact, Ms. Sullivan and Mr. Hauptman have agreed to extend the contract expiration date to June 30, 2019.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Amendment One between the County of Lake and Lake Indigent Defense for Public Defender Services to provide for its termination effective January 31, 2018, and authorize the Chair to sign.
(b) Approve Agreement between the County of Lake and Lake Indigent Defense for Public Defender Services from February 1, 2018 through June 30, 2019 paid in monthly installments of $110,000, unchanged from the original agreement, and authorize the Chair to sign.
7.8Adopt Resolution of Intent to Amend Article 27 and any related sections of the Lake County Zoning Ordinance
Resolution
pulled on consent
Adopted — Pass
Staff memo
At the close of your Board's January 18, 2018 workshop on cannabis cultivation, your Board directed staff to prepare, for your next regular meeting, this Resolution of Intent to Amend Article 27 and any related sections of the Lake County Zoning Ordinance.
Provided your Board adopts this Resolution, the Planning Commission will consider the draft cannabis cultivation ordinance at its next regular meeting, taking into consideration the consensus your Board reached on the components spelled out in Exhibit A.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution of Intent to Amend Article 27 and any related sections of the Lake County Zoning Ordinance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 23, 3018
SUBJECT: Adopt Resolution of Intent to Amend Article 27 and any related sections of the Lake County Zoning Ordinance
EXECUTIVE SUMMARY:
At the close of your Board's January 18, 2018 workshop on cannabis cultivation, your Board directed staff to prepare, for your next regular meeting, this Resolution of Intent to Amend Article 27 and any related sections of the Lake County Zoning Ordinance.
Provided your Board adopts this Resolution, the Planning Commission will consider the draft cannabis cultivation ordinance at its next regular meeting, taking into consideration the consensus your Board reached on the components spelled out in Exhibit A.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution of Intent to Amend Article 27 and any related sections of the Lake County Zoning Ordinance.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Citizen Joan Moss asked to pull the item for further discussion. County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant also spoke.
Chair Steele asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
7.9(a) Adopt Resolution Amending Resolution No. 2017-124 to Amend the Adopted Budget for FY 2017-18 by Cancelling Obligated Fund Balance to Make Available for Specific Appropriation in Budget Unit 2709; and (b) Approve Purchase of Pitney Bowes Folding and Stuffing Machine in the amount of $10,000, with an Annual Maintenance Fee of $1,293.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I am requesting approval to purchase a Pitney Bowes folding and stuffing machine. Every year we fold and stuff mail outs in envelopes for approximately 4,000 pieces of mail. This involves staff resources and takes approximately two weeks of staff time. We would purchase the machine using funds set aside in a trust fund for the purpose of modernizing the recorder's office. This purchase will not affect the General Fund. The Relay 3000 will have a cost of $10,000 with an annual maintenance of $1,293. This machine will lead to greater efficient use of staff time. Please approve my request.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $15,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost will be paid out of fund 183. Fund 183 is set aside to modernize the Recorder's office. There is no General Fund impact.
STAFFING IMPACT (if applicable): Greater efficient use of staff time.
..Recommended Action
RECOMMENDED ACTION: (a) Adopt Resolution Amending Resolution No. 2017-124 to Amend the Adopted Budget for FY 2017-18 by Cancelling Obligated Fund Balance to Make Available for Specific Appropriation in Budget Unit 2709; and (b) Approve Purchase of Pitney Bowes Folding and Stuffing Machine in the amount of $10,000, with an Annual Maintenance Fee of $1,293.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
DATE: January 23, 2018
SUBJECT: (a) Adopt Resolution Amending Resolution No. 2017-124 to Amend the Adopted Budget for FY 2017-18 by Cancelling Obligated Fund Balance to Make Available for Specific Appropriation in Budget Unit 2709; and (b) Approve Purchase of Pitney Bowes Folding and Stuffing Machine in the amount of $10,000, with an Annual Maintenance Fee of $1,293.
EXECUTIVE SUMMARY:
I am requesting approval to purchase a Pitney Bowes folding and stuffing machine. Every year we fold and stuff mail outs in envelopes for approximately 4,000 pieces of mail. This involves staff resources and takes approximately two weeks of staff time. We would purchase the machine using funds set aside in a trust fund for the purpose of modernizing the recorder's office. This purchase will not affect the General Fund. The Relay 3000 will have a cost of $10,000 with an annual maintenance of $1,293. This machine will lead to greater efficient use of staff time. Please approve my request.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $10,000 with an annual maintenance fee of $1,293.
Amount Budgeted: $15,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost will be paid out of fund 183. Fund 183 is set aside to modernize the Recorder's office. There is no General Fund impact.
STAFFING IMPACT (if applicable): Greater efficient use of staff time.
..Recommended Action
RECOMMENDED ACTION: (a) Adopt Resolution Amending Resolution No. 2017-124 to Amend the Adopted Budget for FY 2017-18 by Cancelling Obligated Fund Balance to Make Available for Specific Appropriation in Budget Unit 2709; and (b) Approve Purchase of Pitney Bowes Folding and Stuffing Machine in the amount of $10,000, with an Annual Maintenance Fee of $1,293.
Clerk’s notes: County Administrative Officer Carol Huchingson asked this item be pulled to be brought back during budget.
7.10Adopt the Resolution Approving the Standard Agreement for the Substance Abuse Block Grant Multi-Year Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2019-20, and authorize the Behavioral Health Administrator to sign the Standard Agreement.
Resolution
passed on consent
Staff memo
This Multi-Year Agreement outlines and discusses the Scope of Work, Program Specifications, Budget Detail and Payment Provisions, Funding, Special Terms and Conditions, Additional Provisions, Privacy and Information Security Provisions, and Information Exchange Agreement between the Social Security Administration and the California Department of Health Care Services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount FY 17/18: $ 541,081
Contract Amount FY 18/19: $ 541,081
Contract Amount FY 19/20: $ 541,081
Total Amount : $1,623,243
FISCAL IMPACT (Narrative): The contract maximum for FY 17/18 - FY 19/20 is $541,081 per Fiscal Year for a total contract maximum of $1,623,243.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement for the Substance Abuse Block Grant Multi-Year Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2019-20, and authorize the Behavioral Health Administrator to sign the Standard Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: January 23, 2018
SUBJECT: Adopt the Resolution approving the Standard Agreement for the Substance Abuse Block Grant (SABG) Multi-Year Agreement between the County of Lake and Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2019-20 and authorize the Behavioral Health Administrator to Sign the Standard Agreement.
EXECUTIVE SUMMARY:
This is the Standard Agreement for the Substance Abuse Block Grant Multi-Year Agreement between County of Lake and DHCS which funds the provision of providing alcohol and other drug prevention, treatment, and recovery support services. The new contract amount for the three year period through 2020 represents an increase of $96,195 over the prior three year term.
This Multi-Year Agreement outlines and discusses the Scope of Work, Program Specifications, Budget Detail and Payment Provisions, Funding, Special Terms and Conditions, Additional Provisions, Privacy and Information Security Provisions, and Information Exchange Agreement between the Social Security Administration and the California Department of Health Care Services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount FY 17/18: $ 541,081
Contract Amount FY 18/19: $ 541,081
Contract Amount FY 19/20: $ 541,081
Total Amount : $1,623,243
FISCAL IMPACT (Narrative): The contract maximum for FY 17/18 - FY 19/20 is $541,081 per Fiscal Year for a total contract maximum of $1,623,243.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement for the Substance Abuse Block Grant Multi-Year Agreement between the County of Lake and the Department of Health Care Services for Fiscal Year 2017-18 through Fiscal Year 2019-20, and authorize the Behavioral Health Administrator to sign the Standard Agreement.
7.11Approve Budget Transfer in the Amount of $6,000 for the Purchase of a File Server.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer in the Amount of $6,000 for the Purchase of a File Server.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gail Woodworth, Child Support Services Director
DATE: January 23, 2018
SUBJECT: Approve Budget Transfer in the Amount of $6,000 for the Purchase of a File Server.
EXECUTIVE SUMMARY:
During the 2017/2018 budget process the expenditure of $6,000 for a new file server was allocated to object code 22.70 and was approved in the final budget. This is a request for a budget transfer of the previously approved $6,000 allocation from object code 22.70 to the appropriate object code of 62.71
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer in the Amount of $6,000 for the Purchase of a File Server.
7.12Authorize Waiver of County Policy and Procedure, Section 15 - Travel Policy Section 1.4F, Claiming Requirements for the Reimbursement to Saul Sanabria in the amount of $232.33
Action Item
passed on consent
Staff memo
Lake County Health Services is requesting the Board to waive Section 1.4F of the County Travel Policy requiring travel reimbursement claims to be filed within
60 days of the date the expense was incurred. The total cost of Mr. Saul Sanabria's claim for reimbursement is $232.33.
The Department is requesting reimbursement of the attached travel claim as the amount being requested is a substantial personal expense to the staff member. Mr. Sanabria was unable to present the reimbursement due to a lengthy personal absence. Therefore, the Department feels that as this is a substantial amount for reimbursement, the employee should not be penalized due to the 60 day claiming requirement.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $232.33
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Authorize Waiver of County Policy and Procedure, Section 15 - Travel Policy Section 1.4F, Claiming Requirements for the Reimbursement to Saul Sanabria in the amount of $232.33
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: January 23, 2018
SUBJECT: Authorize Waiver of County Policy and Procedure, Section 15 - Travel Policy Section 1.4F, Claiming Requirements for the Reimbursement to Saul Sanabria in the amount of $232.33
EXECUTIVE SUMMARY:
Lake County Health Services is requesting the Board to waive Section 1.4F of the County Travel Policy requiring travel reimbursement claims to be filed within
60 days of the date the expense was incurred. The total cost of Mr. Saul Sanabria's claim for reimbursement is $232.33.
The Department is requesting reimbursement of the attached travel claim as the amount being requested is a substantial personal expense to the staff member. Mr. Sanabria was unable to present the reimbursement due to a lengthy personal absence. Therefore, the Department feels that as this is a substantial amount for reimbursement, the employee should not be penalized due to the 60 day claiming requirement.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $232.33
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Authorize Waiver of County Policy and Procedure, Section 15 - Travel Policy Section 1.4F, Claiming Requirements for the Reimbursement to Saul Sanabria in the amount of $232.33
7.13Authorize Board Appointment of Erin Gustafson, M.D., to the Deputy Health Officer Position
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board appointment of Erin Gustafson, M.D., to the position of Deputy Health Officer.
Dr. Gustafson comes to Lake County Board certified and trained in Public Health and Preventive Medicine. She has extensive experience in epidemiology, biostatistics, and health administration.
Dr. Gustafson recently worked for the New York State Department of Health as a Public Health Physician II, Program Director, and was responsible for healthcare, epidemiology and infection control.
Dr. Gustafson is licensed in California, New York and South Carolina. She has been responsible for two quality improvement projects. One to optimize management of cardiovascular risk factors in HIV positive patients and one to reduce heart failure readmissions at the Veterans Administration (VA) Hospital.
Dr. Gustafson's experience in healthcare statistics and epidemiology lead her to do a research project to study characteristics of participants in the maternal child home visiting program as well as a project to evaluate South Carolina's surveillance system for microcephaly, especially when related to prenatal Zika virus exposure.
FISCAL IMPACT: _X_ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's appointment of Dr. Erin Gustafson to the positon of Deputy Health Officer for County of Lake is requested and recommended.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: January 23, 2018
SUBJECT: Authorize Board Appointment of Erin Gustafson, M.D., to the
Deputy Health Officer Position
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board appointment of Erin Gustafson, M.D., to the position of Deputy Health Officer.
Dr. Gustafson comes to Lake County Board certified and trained in Public Health and Preventive Medicine. She has extensive experience in epidemiology, biostatistics, and health administration.
Dr. Gustafson recently worked for the New York State Department of Health as a Public Health Physician II, Program Director, and was responsible for healthcare, epidemiology and infection control.
Dr. Gustafson is licensed in California, New York and South Carolina. She has been responsible for two quality improvement projects. One to optimize management of cardiovascular risk factors in HIV positive patients and one to reduce heart failure readmissions at the Veterans Administration (VA) Hospital.
Dr. Gustafson's experience in healthcare statistics and epidemiology lead her to do a research project to study characteristics of participants in the maternal child home visiting program as well as a project to evaluate South Carolina's surveillance system for microcephaly, especially when related to prenatal Zika virus exposure.
FISCAL IMPACT: _X_ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's appointment of Dr. Erin Gustafson to the positon of Deputy Health Officer for County of Lake is requested and recommended.
7.14Authorize Board Appointment of Sara Goldgraben, M.D., to the Public Health Officer Position
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board appointment of Sara Goldgraben, M.D., to the position of Lake County Public Health Officer.
Dr. Goldgraben comes to Lake County Board certified in Preventive Medicine and Public Health. She has a Master's in Public Health and Business Administration as well as a Bachelor's of Engineering, Biomedical Engineering. Dr. Goldgraben holds licensure in both New York and California.
Dr. Goldgraben worked at Suffolk County Health Department and rotated in Emergency Preparedness (FEMA/POD), Community Outreach (Childhood Lead Poisoning Prevention Program and Maternal/Infant Programs), TB control, and did a STD presentation on HIV reporting to all twelve hospitals in Suffolk County.
Dr. Goldgraben is skilled in conducting presentations and was selected for an award-winning poster presentation in lung cancer.
FISCAL IMPACT: X__ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's appointment of Dr. Sara Goldgraben to the position of Public Health Officer for County of Lake is requested and recommended.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: January 23, 2018
SUBJECT: Authorize Board Appointment of Sara Goldgraben, M.D., to
the Public Health Officer Position
EXECUTIVE SUMMARY:
The Health Services Department is requesting Board appointment of Sara Goldgraben, M.D., to the position of Lake County Public Health Officer.
Dr. Goldgraben comes to Lake County Board certified in Preventive Medicine and Public Health. She has a Master's in Public Health and Business Administration as well as a Bachelor's of Engineering, Biomedical Engineering. Dr. Goldgraben holds licensure in both New York and California.
Dr. Goldgraben worked at Suffolk County Health Department and rotated in Emergency Preparedness (FEMA/POD), Community Outreach (Childhood Lead Poisoning Prevention Program and Maternal/Infant Programs), TB control, and did a STD presentation on HIV reporting to all twelve hospitals in Suffolk County.
Dr. Goldgraben is skilled in conducting presentations and was selected for an award-winning poster presentation in lung cancer.
FISCAL IMPACT: X__ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Your Board's appointment of Dr. Sara Goldgraben to the position of Public Health Officer for County of Lake is requested and recommended.
7.15(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the purchase of software, support, and professional services in the amount of $37,620 from AnalyticsNow and authorize IT Director to issue Purchase Order.
Action Item
passed on consent
7.16Adopt Resolution Authorizing the Grant Application for Improving Safety and Community Awareness in Vicinity of Adobe Creek and Highland Springs Dams Inundation Zones
Resolution
passed on consent
Staff memo
The State of California Department of Water Resources is requiring the Lake County Watershed Protection District to prepare Emergency Action Plans for Highland Springs and Adobe Creek dams. We are preparing a grant proposal for funding to support preparation of the plans. The state requires your Board to approve this resolution to receive the funds.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Grant Application for Improving Safety and Community Awareness in Vicinity of Adobe Creek and Highland Springs Dams Inundation Zones
Original memo text
.Title
..Body
MEMORANDUM
TO: Lake County Watershed Protection District, Board of Directors
FROM: Philip B. Moy, Water Resources Department Director
DATE: January 23, 2018
SUBJECT: Adopt Resolution Authorizing the Grant Application for Improving Safety and Community Awareness in Vicinity of Adobe Creek and Highland Springs Dams Inundation Zones
EXECUTIVE SUMMARY:
The State of California Department of Water Resources is requiring the Lake County Watershed Protection District to prepare Emergency Action Plans for Highland Springs and Adobe Creek dams. We are preparing a grant proposal for funding to support preparation of the plans. The state requires your Board to approve this resolution to receive the funds.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Grant Application for Improving Safety and Community Awareness in Vicinity of Adobe Creek and Highland Springs Dams Inundation Zones
7.17Adopt a Resolution Amending Resolution No. 2017- 124 Amending the Adopted Budget for FY 2017-18 by Appropriating Unanticipated Revenue in Budget Unit 4121 – Public Services - Integrated Waste Management
Resolution
passed on consent
Staff memo
FISCAL IMPACT (Narrative): In Executive Summary
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2017- 124 Amending the Adopted Budget for FY 2017-18 by Appropriating Unanticipated Revenue in Budget Unit 4121 - Public Services - Integrated Waste Management
Original memo text
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: January 23, 2018
SUBJECT: Adopt Resolution Amending Resolution No. 2017-124 Amending the Adopted Budget for FY 2017-18 by Appropriating Unanticipated Revenue in Budget Unit 4121 - Public Services - Integrated Waste Management
EXECUTIVE SUMMARY: The 2017 wildfire debris cleanup is expected to generate revenue in the amount of approximately $3,900,000 as a result of disposal tipping fees at the Eastlake landfill. The revenue will adequately fund the increased operational and reserve costs associated with accepting this debris. This revenue needs to be appropriated by Resolution since the expenses and funding were not anticipated in the 17/18 budget.
FISCAL IMPACT: __ None __Budgeted X Non-Budgeted
Estimated Cost: $3,900,000
Amount Budgeted: 0
Additional Requested: $3,900,000
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative): In Executive Summary
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Adopt Resolution Amending Resolution No. 2017- 124 Amending the Adopted Budget for FY 2017-18 by Appropriating Unanticipated Revenue in Budget Unit 4121 - Public Services - Integrated Waste Management
7.18Approve Amendment Two to the Agreement between the County of Lake and Bender Rosenthal, Inc. to provide Right of Way Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA for an increase of $10,580 and an amount not to exceed $148,080; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Two to the Agreement between the County of Lake and Bender Rosenthal, Inc. to provide Right of Way Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA for an increase of $10,580 and an amount not to exceed $148,080; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: January 23, 2018
SUBJECT: Approve Amendment Two to the Agreement between the County of Lake and Bender Rosenthal, Inc. to provide Right of Way Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA for an increase of $10,580 and an amount not to exceed $148,080; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On January 13, 2015, the Department of Public Works entered into an Agreement with Bender Rosenthal, Inc. for Right of Way Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The six bridges are Anderson Creek Bridge on Foard Road (14C-0076), Manning Creek Bridge on Mathews Road (14C-0082), Manning Creek Bridge on Ackley Road (14C-0083), Highland Creek Bridge on Highland Springs Road (14C-0085), Robinson Creek Bridge on Mockingbird Lane (14C-0086), and Harbin Creek Bridge on Harbin Springs Road (14C-0111). Amendment One, executed on December 28, 2017, extended the term of the Agreement.
With the exception of Mockingbird Lane Bridge, right of way services have been completed for the other bridges on this Agreement. The acquisition process for Mockingbird Lane Bridge has required additional effort due to the increased number of affected parcels and the added complexity of negotiations for APNs 004-081-03 & 04. For these two parcels, Bender Rosenthal prepared an updated appraisal, held additional site meetings, prepared a Possession and Use Agreement, and conducted additional coordination with Caltrans and the County. Staff has received concurrence from Caltrans on the additional cost of Bender Rosenthal's services.
This amendment will provide for the additional effort required for Mockingbird Lane. As a result, the contract amount will be increased by $10,580.00 to a new total not-to-exceed amount of $148,080.00.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 10, 580
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment Two to the Agreement between the County of Lake and Bender Rosenthal, Inc. to provide Right of Way Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA for an increase of $10,580 and an amount not to exceed $148,080; and authorize the Chair to sign.
7.19Approve Submission of FY2018 State Homeland Security Grant Application in the amount of $139,894
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On November 21, 2017, the Governor's Office of Emergency Services sent out a Grant Management Memorandum #GMM2017-13 advising of the requirement for the submission of an advance application for the FY2018 Homeland Security Grant Program. This memo serves as notification that the Sheriff's Department, on behalf of the Anti-Terrorism Advisory Committee, will be submitting the advance application prior to the January 31, 2018 deadline. All Counties have been advised that there will be a possible 25% reduction in available funding for each of the Counties, or a possible 25% county match.
The Sheriff's Department requests approval to submit the FY2018 Homeland Security advance application at this time. Once the Anti-Terrorism Advisory Committee meets to determine how the funding should be allocated, a follow up agenda item will be submitted for Your Board's review.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The fiscal impact is unknown at this time. It is expected the grant amount will be $139,894. Upon approval it will be allocated in the Sheriff/OES budget 2704.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Submission of FY2018 State Homeland Security Grant Application in the amount of $139,894.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: January 23, 2018
SUBJECT: Approve Submission of FY2018 State Homeland Security Grant Application in the amount of $139,894
EXECUTIVE SUMMARY: On November 21, 2017, the Governor's Office of Emergency Services sent out a Grant Management Memorandum #GMM2017-13 advising of the requirement for the submission of an advance application for the FY2018 Homeland Security Grant Program. This memo serves as notification that the Sheriff's Department, on behalf of the Anti-Terrorism Advisory Committee, will be submitting the advance application prior to the January 31, 2018 deadline. All Counties have been advised that there will be a possible 25% reduction in available funding for each of the Counties, or a possible 25% county match.
The Sheriff's Department requests approval to submit the FY2018 Homeland Security advance application at this time. Once the Anti-Terrorism Advisory Committee meets to determine how the funding should be allocated, a follow up agenda item will be submitted for Your Board's review.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The fiscal impact is unknown at this time. It is expected the grant amount will be $139,894. Upon approval it will be allocated in the Sheriff/OES budget 2704.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Submission of FY2018 State Homeland Security Grant Application in the amount of $139,894.
7.20Approve Bid Award to Rogue Jet Boatworks in the amount of $89,983 for the purchase of an Aluminum Patrol/Rescue Boat.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On November 16, 2017, the Sheriff's Department issued a sealed bid request for the purchase of a 2017/18, 21-23' Deep Vee bottom Aluminum patrol/rescue boat. The bid documents were posted on the Sheriff and County websites and published in the Record Bee on 11/18/2017. Three sealed bids were received from the following vendors:
1. North River Boats
2. Clark Boat Company
3. Rogue Jet Boatworks
All three bidders came in over budget during the initial bid submission. However, upon negotiation with Rogue Jet Boatworks, they agreed to reduce their bid to come in under budget.
It is the recommendation of the Marine Patrol Division, to award the contract to Rogue Jet Boatworks in the amount of $89,983.
Copies of the bid request and bids from the three vendors are attached for your review.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Amount Budgeted: 90,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding has been provided by the State Department of Boating and Waterways and is allocated in the Sheriff/Marine Patrol budget 2205. There is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Bid Award to Rogue Jet Boatworks in the amount of $89,983 for the purchase of an Aluminum Patrol/Rescue Boat.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 23, 2018
SUBJECT: Approve Bid Award to Rogue Jet Boatworks in the amount of $89,983 for the purchase of an Aluminum Patrol/Rescue Boat.
EXECUTIVE SUMMARY: On November 16, 2017, the Sheriff's Department issued a sealed bid request for the purchase of a 2017/18, 21-23' Deep Vee bottom Aluminum patrol/rescue boat. The bid documents were posted on the Sheriff and County websites and published in the Record Bee on 11/18/2017. Three sealed bids were received from the following vendors:
1. North River Boats
2. Clark Boat Company
3. Rogue Jet Boatworks
All three bidders came in over budget during the initial bid submission. However, upon negotiation with Rogue Jet Boatworks, they agreed to reduce their bid to come in under budget.
It is the recommendation of the Marine Patrol Division, to award the contract to Rogue Jet Boatworks in the amount of $89,983.
Copies of the bid request and bids from the three vendors are attached for your review.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost: 90,000
Amount Budgeted: 90,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funding has been provided by the State Department of Boating and Waterways and is allocated in the Sheriff/Marine Patrol budget 2205. There is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Bid Award to Rogue Jet Boatworks in the amount of $89,983 for the purchase of an Aluminum Patrol/Rescue Boat.
7.21Approve Contract Amendment between the County of Lake and A&P Helicopters in the amount of $19,235 and authorize the Chairman to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Department requests Your Board's approval of the attached contract amendment with A&P Helicopters for invoice #7787 dated 7/11/2017 in the amount of $19,235. Since the services provided were from a prior fiscal year, a special contract was required in order to process payment.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 19,235
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no cost to the county general fund. Funds are budgeted in the Sheriff/Marijuana budget 2203/23.80
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Contract Amendment between the County of Lake and A&P Helicopters in the amount of $19,235 and authorize the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 9, 2018
SUBJECT: Approve Contract Amendment between the County of Lake and A&P Helicopters in the amount of $19,235 and authorize the Chairman to sign.
EXECUTIVE SUMMARY: The Lake County Sheriff's Department requests Your Board's approval of the attached contract amendment with A&P Helicopters for invoice #7787 dated 7/11/2017 in the amount of $19,235. Since the services provided were from a prior fiscal year, a special contract was required in order to process payment.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 19,235
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no cost to the county general fund. Funds are budgeted in the Sheriff/Marijuana budget 2203/23.80
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Contract Amendment between the County of Lake and A&P Helicopters in the amount of $19,235 and authorize the Chairman to sign.
7.22(a) Approve Submittal of Project Assurances for Federal Assistance-Hazard Mitigation Grants and authorize the County Administrative Officer to sign; and (b) Adopt Resolution for the Designation of Subrecipient’s Agent
Action Item
passed on consent
approved
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
The grant assurances signed on August 30, 2016 were current at the time of submission, however, on December 28, 2017, the State Office of Emergency Services (CalOES) contacted the County advising that the newest version of their grant assurances and governing body resolution were not on file. The original grant assurances and governing body resolution (2016-139) are attached for your convenience.
The Sheriff's Department requests your Board's approval of the Project Assurances for Federal Assistance-Hazard Mitigation Grants and Designation of Subrecipient's Agent Resolution-Hazard Mitigation Program and Pre-Disaster Mitigation Program.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These documents are required prior to reimbursement for Hazard Mitigation grant costs.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Submittal of Project Assurances for Federal Assistance-Hazard Mitigation Grants and authorize the County Administrative Officer to sign; and (b) Adopt Resolution for the Designation of Subrecipient's Agent.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: January 23, 2018
SUBJECT: (a) Approve Submittal of Project Assurances for Federal Assistance-Hazard Mitigation Grants and authorize the County Administrative Officer to sign; and (b) Adopt Resolution for the Designation of Subrecipient's Agent
EXECUTIVE SUMMARY: This item was originally brought before your Board at a Special Meeting held on August 30, 2016. It was then brought back to your Board for ratification at a regularly-scheduled meeting on September 13, 2016 for the approval of the submittal of an application to CalOES for a Hazard Mitigation Grant and to adopt the resolution authorizing specified County officers to take those actions necessary to obtain this grant.
The grant assurances signed on August 30, 2016 were current at the time of submission, however, on December 28, 2017, the State Office of Emergency Services (CalOES) contacted the County advising that the newest version of their grant assurances and governing body resolution were not on file. The original grant assurances and governing body resolution (2016-139) are attached for your convenience.
The Sheriff's Department requests your Board's approval of the Project Assurances for Federal Assistance-Hazard Mitigation Grants and Designation of Subrecipient's Agent Resolution-Hazard Mitigation Program and Pre-Disaster Mitigation Program.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These documents are required prior to reimbursement for Hazard Mitigation grant costs.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Submittal of Project Assurances for Federal Assistance-Hazard Mitigation Grants and authorize the County Administrative Officer to sign; and (b) Adopt Resolution for the Designation of Subrecipient's Agent.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda items 7.1 through 7.22, with the exception of item 7.8 which was pulled by citizen Joan Moss and taken up immediately after. The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
On motion of Supervisor Smith, and by vote of the Board, reopened the consent agenda to amend action. The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 7.1 through 7.22, with the exception of item 7.8 which was pulled and brought up immediately after and item 7.9 which was pulled to be brought back at a later date. The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Simon Tatman and Ceva Giumelli spoke.
8.29:15 A.M. - (a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident; and (b) Update and Discussion on the Sulphur Fire Recovery
Action Item
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(a) A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) Staff will provide an update on the recovery status of the Sulphur Fire, which began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: January 23, 2018
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident; and (b) Update and Discussion on the Sulphur Fire Recovery
EXECUTIVE SUMMARY:
(a) A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) Staff will provide an update on the recovery status of the Sulphur Fire, which began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
(a) On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident. The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
(b) Informational only. No action taken.
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) County Administrative Officer Carol Huchingson introduced the item. Health Services Director Denise Pomeroy presented the item to the Board. Environmental Health Director Jesse Kang and Office Services Supervisor Dean Eichelmann were present and spoke. FEMA Branch One Director Robert Presopene and U.S. Army Corps of Engineers Colonel Eric McFadden were present and spoke.
Mr. Kang reported that all Sulphur Fire properties have been cleared for debris. A total of 91 properties have been cleared of toxic materials. Dean Eichelmann spoke and reported that 3 private properties within the City of Clearlake are ready for abatement. Colonel McFadden reported there has been 55,000 tons of debris and 155 parcels cleared out within 2 months. A total of 103 parcels have been approved and ready for rebuilding. The issue resolution process is ongoing. Lake County Resident Engineer Leah Peterson was recognized for an incredible job. Mr. Presopene reported that over $650,000 has been disbursed by FEMA, $540,000 by SBA for home and business loans. Temporary housing: A total of 7 people required housing and 5 have been housed with the other 2 in process. FEMA Division Supervisor Alan Ball will remain in Lake County to oversee the Federal operations. Ms. Pomeroy thanked FEMA and the Army Corps of Engineers and the Health Proclamation will stay inforce until the clean up is complete.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:16 A.M. - (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
Presentation
approved
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
(b) Update and Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: January 23, 2018
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
(b) Update and Discussion only.
(a) On motion of Supervisor Simon, and vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
(b) Informational only. No action taken.
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Administrative Analyst Marcy Harrison reported on the Valley Fire Debris Insurance Collection Project. The total payments received to date: $5,558,000 for a total of 376 payments and an increase of $405,000. The third round of notices will be sent to property owners in February 2018. Repayment plans for up to 24 months are an option for homeowners who are unable to pay their balance in full.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: January 23, 2018
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:18 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:20 A.M. - Consideration of Amended Agreement between the County of Lake and North Coast Opportunities for Valley Fire and Sulphur Fire Survivor Stable Housing Assistance
Agreement
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On March 14, 2017, an Agreement with North Coast Opportunities (NCO) was entered into to manage and disperse Golden State Finance Authority (GSFA) grant funds to Valley Fire Survivors.
On December 6, 2017 the Golden State Finance Authority (GSFA) Board approved the allowance for the County of Lake to use $100,000 of the original $700,000 grant to be used for Sulphur Fire Survivors.
Pursuant to this amended agreement, North Coast Opportunities (NCO) has graciously agreed to manage and disperse grant funds to Valley Fire and Sulphur Fire Survivors. The amended second GSFA agreement provides housing down payment assistance, energy efficiency, and other financing programs with a maximum amount of $2,500 per survivor household. In addition, this agreement allows NCO the ability to claim up to 5% in administrative fees.
NCO has been an incredible partner throughout disaster response and recovery. NCO is to be commended for its efforts.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Amended Agreement between the County of Lake and North Coast Opportunities for Valley Fire and Sulphur Fire Survivor Stable Housing Assistance, authorizing the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: January 23, 2018
SUBJECT: Consideration of Amended Agreement between the County of Lake and North Coast Opportunities for Valley Fire and Sulphur Fire Survivor Stable Housing Assistance
EXECUTIVE SUMMARY:
On March 14, 2017, an Agreement with North Coast Opportunities (NCO) was entered into to manage and disperse Golden State Finance Authority (GSFA) grant funds to Valley Fire Survivors.
On December 6, 2017 the Golden State Finance Authority (GSFA) Board approved the allowance for the County of Lake to use $100,000 of the original $700,000 grant to be used for Sulphur Fire Survivors.
Pursuant to this amended agreement, North Coast Opportunities (NCO) has graciously agreed to manage and disperse grant funds to Valley Fire and Sulphur Fire Survivors. The amended second GSFA agreement provides housing down payment assistance, energy efficiency, and other financing programs with a maximum amount of $2,500 per survivor household. In addition, this agreement allows NCO the ability to claim up to 5% in administrative fees.
NCO has been an incredible partner throughout disaster response and recovery. NCO is to be commended for its efforts.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Amended Agreement between the County of Lake and North Coast Opportunities for Valley Fire and Sulphur Fire Survivor Stable Housing Assistance, authorizing the Chair to Sign.
On motion of Supervisor Scott, and by vote of the Board, approved the Amended Agreement between the County of Lake and North Coast Opportunities for Valley Fire and Sulphur Fire Survivor Stable Housing Assistance. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.79:30 A.M. - PUBLIC HEARING - Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
Public Hearing
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to Senate Bill 2 (Recorders Office), Assembly Bill 1379 (CDD), Special Districts, and the Community Development Department.
Senate Bill 2 Building Homes and Jobs Act adds Government Code Section 27388.1 which mandates a $75 State fee be collected through the County Recorder's Office. The fee will be charged for the recording of every real estate instrument, paper, or notice required or permitted by law to be recorded with a maximum charge of $225. In addition to the changes for SB 2 the Assessor / Recorders Office fee descriptions are being revised to better reflect the services being provided.
Assembly Bill 1379 Certified Access Specialist Program (CASp) requires that any applicant for an original or renewal of a local business license or equivalent instrument or permit to pay an additional fee of $4 to be collected by the County. Additionally, the Community Development Department is adjusting some current Building and Safety fees to offset the actual costs associated with providing services.
Staff recommends removing all the Special Districts fees from the Master Fee Schedule and replacing them with a link to Special Districts' website where fees are posted and kept up to date. Special Districts' fees are governed by the Proposition 218 process and cannot be updated thru this process.
Staff is recommending this annual and as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 1/23/2018, with the exception of Building and Planning fees governed by 66017. (a) of the Government code which will become effective 60 days after adoption.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted _X Unknown
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for County department.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: January 23, 2018
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to Senate Bill 2 (Recorders Office), Assembly Bill 1379 (CDD), Special Districts, and the Community Development Department.
Senate Bill 2 Building Homes and Jobs Act adds Government Code Section 27388.1 which mandates a $75 State fee be collected through the County Recorder's Office. The fee will be charged for the recording of every real estate instrument, paper, or notice required or permitted by law to be recorded with a maximum charge of $225. In addition to the changes for SB 2 the Assessor / Recorders Office fee descriptions are being revised to better reflect the services being provided.
Assembly Bill 1379 Certified Access Specialist Program (CASp) requires that any applicant for an original or renewal of a local business license or equivalent instrument or permit to pay an additional fee of $4 to be collected by the County. Additionally, the Community Development Department is adjusting some current Building and Safety fees to offset the actual costs associated with providing services.
Staff recommends removing all the Special Districts fees from the Master Fee Schedule and replacing them with a link to Special Districts' website where fees are posted and kept up to date. Special Districts' fees are governed by the Proposition 218 process and cannot be updated thru this process.
Staff is recommending this annual and as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 1/23/2018, with the exception of Building and Planning fees governed by 66017. (a) of the Government code which will become effective 60 days after adoption.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted _X Unknown
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for County department.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Deputy County Administrative Officer Stephen Carter presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.89:45 A.M. - (Sitting as the Lake County Housing Commission, Board of Directors) Consideration of Section 8 Administrative Plan for Fiscal Years 17/18 and 18/19
Action Item
approved
Carried 6-0 — moved by Smith
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Other changes to the plan this year include minor clarifications to the Informal Hearings area and an addition to the Special Housing section.
On January 17, 2017 the Resident Advisory Board (RAB) met to consider staff's recommended changes to the Section 8 Administration Plan. At the meeting, the RAB took action to recommend adoption of the changes.
Section 8 Staff now recommend that your Board approve the Section 8 Administrative Plan update for Fiscal Years 17/18 and 18/19.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Section 8 Staff recommend approval of the Section 8 Administrative Plan update for Fiscal Years 17/18 and 18/19.
Thank you for your consideration.
CC: Micki Dolby, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Housing Commissioners
FROM: Crystal Markytan, Social Services Director
DATE: January 23, 2018
SUBJECT: Consideration of Approval of Section 8 Administrative Plan for Fiscal Years 17/18
and 18/19
EXECUTIVE SUMMARY:
On January 9, 2018, your Board held a Public Hearing on the Public Housing Authority Administrative Plan. Any comments made during the 45-day public comment period that preceded the hearing and during the hearing were considered and incorporated as necessary.
The majority of the changes are centered on the adoption of mandates under the Violence Against Women Act (VAWA) to protect victims of domestic, dating, and other types of similar violence. These mandates require landlords to allow program participants out of their lease at any time if they are victims of domestic violence. The mandates also require that the Housing Authority have a plan in place to allow for immediate transfer of the victims to a new location.
Other changes to the plan this year include minor clarifications to the Informal Hearings area and an addition to the Special Housing section.
On January 17, 2017 the Resident Advisory Board (RAB) met to consider staff's recommended changes to the Section 8 Administration Plan. At the meeting, the RAB took action to recommend adoption of the changes.
Section 8 Staff now recommend that your Board approve the Section 8 Administrative Plan update for Fiscal Years 17/18 and 18/19.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Section 8 Staff recommend approval of the Section 8 Administrative Plan update for Fiscal Years 17/18 and 18/19.
Thank you for your consideration.
CC: Micki Dolby, Deputy Social Services Director
Edgar Perez, Program Manager
On motion of Director Smith, and by vote of the Board, approved the Section 8 Administrative Plan for Fiscal Years 17/18 and 18/19. The motion carried by the following vote:
Ayes- Directors: 6 - Smith, Steele, Brown, Scott , Simon and Figueroa
Clerk’s notes: The Board of Supervisors adjourned and convened as the Lake County Housing Commission. Commissioner Deborah Figueroa was present.
Social Services Program Manager Edgar Perez presented the item to the Board. Housing Coordinator Annette Adkins was also present.
Chair Steele asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
8.99:50 A.M. - (Sitting as the Lake County Housing Commission, Board of Directors) Approve Form HUD 50077-CR: CIVIL RIGHTS CERTIFICATION
Action Item
approved
Carried 6-0 — moved by Smith
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Figueroa: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As the Lake County Housing Commission, we are considered by HUD to be a "qualified" Public Housing Agency (PHA) because we administer less than 550 Section 8 Housing vouchers, we are not designated as a "troubled PHA" and we do not have a failing score under the Section 8 Management Assessment Program.
As a "qualified" PHA we are required to approve a Civil Rights certification annually for submission to HUD.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Attached to this memo is the required HUD form, "Civil Rights Certification" for Board approval and signature by the Chairperson. We recommend your Board approve this form and authorize chair to sign.
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
Edgar Perez, Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF HOUSING COMMISSIONERS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: JANUARY 23, 2018
SUBJECT: APPROVAL OF FORM HUD 50077-CR: CIVIL RIGHTS CERTIFICATION
EXECUTIVE SUMMARY:
As the Lake County Housing Commission, we are considered by HUD to be a "qualified" Public Housing Agency (PHA) because we administer less than 550 Section 8 Housing vouchers, we are not designated as a "troubled PHA" and we do not have a failing score under the Section 8 Management Assessment Program.
As a "qualified" PHA we are required to approve a Civil Rights certification annually for submission to HUD.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Attached to this memo is the required HUD form, "Civil Rights Certification" for Board approval and signature by the Chairperson. We recommend your Board approve this form and authorize chair to sign.
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
Edgar Perez, Program Manager
On motion of Director Smith, and by vote of the Board, approved Form HUD 50077-CR: CIVIL RIGHTS CERTIFICATION. The motion carried by the following vote:
Ayes- Directors: 6 - Smith, Steele, Brown, Scott , Simon and Figueroa
Clerk’s notes: Social Services Program Manager Edgar Perez presented the item to the Board. Housing Coordinator Annette Adkins was also present.
Chair Steele asked if anyone wished to speak. No one wished to speak and the public input portion of this item was closed.
The Lake County Housing Commission adjourned and reconvened as the Board of Supervisors.
8.1010:00 A.M. - PUBLIC HEARING - (a) Consideration of Proposed Extension of Ordinance No. 3070, An Urgency Ordinance Allowing Temporary and Limited Registration of Certain Commercial Cannabis Cultivation Licenses; and (b) Issuance of Government Code section 65858 Status Report.
Public Hearing
Adopted
Carried 4-1 — moved by Smith
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
BACKGROUND:
On December 19, 2017, the Lake County Board of Supervisors adopted Urgency Ordinance 3070, which provides that a moratorium against the cultivation, distribution, transport, storage, manufacturing, processing, testing, and sale of commercial cannabis in any unincorporated area of the County is subject to the following exception: During the period of time the ordinance remains in place and until a permanent ordinance for commercial cannabis cultivation is made final, those persons who (1) have submitted a self-certification under Article 72 of the Zoning Ordinance which has been deemed complete by the Community Development Department and (2) have submitted a signed affidavit of compliance with state and local law as of the effective date of this ordinance shall be issued a Letter of Authorization to proceed with an application for state licensure for a Type 1, Type 1c, Type 2, or Type 3 state license, with the caveat that said authorization shall only serve to acknowledge the applicant's prior compliance with state and local law and present eligibility to pursue a local commercial cultivation license when the County's permanent commercial cannabis ordinance is final.
Ordinance No. 3070 remains in effect for forty-five days, expiring February 2, 2018, unless the Board repeals or extends it.
As of the date of this memorandum, twenty self-certification applications have been received, and fourteen letters of authorization have been issued.
(a) Staff recommends an extension of the urgency ordinance through March 31, 2018. According to Article 72, this date is the last date applicants may self-certify. The affidavits remain part of the applicant's file, the self-certification process takes time as the Planning staff balances the time urgency with existing project loads, and the letter of authorization from the County of Lake is a document which better displays the County's intent than a receipt of application submission.
(b) Government Code section 65858 requires that if the Board of Supervisors wishes to extend this ordinance beyond an initial 45-days, the Board may do so after notice and a public hearing. That code section also requires that the Board issue a written report describing the measures taken to alleviate the condition which led to adoption of the urgency ordinance. A draft of a written report is attached for your Board's consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Director
Anita L. Grant, County Counsel
DATE: January 23, 2018
SUBJECT: PUBLIC HEARING - (a) Consideration of Proposed Extension of Ordinance No. 3070, An Urgency Ordinance Allowing Temporary and Limited Registration of Certain Commercial Cannabis Cultivation Licenses; and (b) Issuance of Government Code section 65858 Status Report.
BACKGROUND:
On December 19, 2017, the Lake County Board of Supervisors adopted Urgency Ordinance 3070, which provides that a moratorium against the cultivation, distribution, transport, storage, manufacturing, processing, testing, and sale of commercial cannabis in any unincorporated area of the County is subject to the following exception: During the period of time the ordinance remains in place and until a permanent ordinance for commercial cannabis cultivation is made final, those persons who (1) have submitted a self-certification under Article 72 of the Zoning Ordinance which has been deemed complete by the Community Development Department and (2) have submitted a signed affidavit of compliance with state and local law as of the effective date of this ordinance shall be issued a Letter of Authorization to proceed with an application for state licensure for a Type 1, Type 1c, Type 2, or Type 3 state license, with the caveat that said authorization shall only serve to acknowledge the applicant's prior compliance with state and local law and present eligibility to pursue a local commercial cultivation license when the County's permanent commercial cannabis ordinance is final.
Ordinance No. 3070 remains in effect for forty-five days, expiring February 2, 2018, unless the Board repeals or extends it.
As of the date of this memorandum, twenty self-certification applications have been received, and fourteen letters of authorization have been issued.
(a) Staff recommends an extension of the urgency ordinance through March 31, 2018. According to Article 72, this date is the last date applicants may self-certify. The affidavits remain part of the applicant's file, the self-certification process takes time as the Planning staff balances the time urgency with existing project loads, and the letter of authorization from the County of Lake is a document which better displays the County's intent than a receipt of application submission.
(b) Government Code section 65858 requires that if the Board of Supervisors wishes to extend this ordinance beyond an initial 45-days, the Board may do so after notice and a public hearing. That code section also requires that the Board issue a written report describing the measures taken to alleviate the condition which led to adoption of the urgency ordinance. A draft of a written report is attached for your Board's consideration.
(a) On motion of Supervisor Smith, and by vote of the Board, waived the reading of the ordinance, as amended, to be read in title only (Clerk so did).
Ayes- Supervisors: 4 - Smith, Steele, Scott and Simon
Nayes-Supervisors: 1 - Brown
Supervisor Smith offered Ordinance No. 3071 as amended and it was passed by roll call vote:
Ayes- Supervisors: 4 - Smith, Steele, Scott and Simon
Nayes-Supervisors: 1 - Brown
(b) On motion of Supervisor Smith, and by vote of the Board, approved the issuance of Government Code section 65858 status report. The motion carried by the following vote:
Ayes- Supervisors: 4 - Smith, Steele, Scott and Simon
Nayes-Supervisors: 1 - Brown
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Community Development Director Bob Massarelli and Senior Planner Michelle Irace were present and spoke.
Chair Steele opened the public hearing and the following people spoke: Chris Jennings, Bridgett King, Charlene McNall, Patricia Lanier, Michael Green, Kapono, John Brosnan, David Lepert, Lance Williams, Noah Cornell and Richard Durham. No one else wished to speak and the public hearing was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Discussion Regarding Cell Tower Permitting and Consideration of a Requirement that Cell Tower Lessees be Required to Provide Reciprocity for all Cell Carriers Utilizing the Towers in Order to Enhance our Local Emergency Notification System
Action Item
Staff memo
EXECUTIVE SUMMARY:
On January 22, 2018, I attended a Round Table Discussion, hosted by Congressman Mike Thompson, on the topic of Emergency Notification systems. Many enhancements and solutions were discussed and I am requesting an opportunity for discussion of this same topic with the full Board.
Specifically, I am recommending that when permitting cell towers, we consider requiring that cell tower lessees provide reciprocity for all cell carriers utilizing the towers. It is my understanding that during the earlier disasters, not all cell phone users received alerts and I believe such a requirement would ensure better notification to all.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion and possible direction to staff.
CC: Brian Martin, Sheriff/OES Director
Bob Massarelli, CDD Director
Jeff Rein, Chief Deputy CAO
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, 5th District Supervisor
DATE: January 23, 2018
SUBJECT: Discussion regarding cell tower permitting and consideration of a requirement that cell tower lessees be required to provide reciprocity for all cell carriers utilizing the towers in order to enhance our local emergency notification system
EXECUTIVE SUMMARY:
On January 22, 2018, I attended a Round Table Discussion, hosted by Congressman Mike Thompson, on the topic of Emergency Notification systems. Many enhancements and solutions were discussed and I am requesting an opportunity for discussion of this same topic with the full Board.
Specifically, I am recommending that when permitting cell towers, we consider requiring that cell tower lessees provide reciprocity for all cell carriers utilizing the towers. It is my understanding that during the earlier disasters, not all cell phone users received alerts and I believe such a requirement would ensure better notification to all.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion and possible direction to staff.
CC: Brian Martin, Sheriff/OES Director
Bob Massarelli, CDD Director
Jeff Rein, Chief Deputy CAO
There was Board consensus that the County Administrative Officer would follow up to obtain additional information to bring back to the Board for discussion.
Clerk’s notes: Supervisor Brown presented the item to the Board. Community Development Director Bob Massarelli was present and spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of the Following Appointments:
East Region 3 Town Hall (EaRTH)
Lower Lake Cemetery District
Maternal, Child and Adolescent Health (MCAH)
Appointment
Motion carried · 3 motions
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
EAST REGION 3 TOWN HALL (EaRTH) - Three (3) vacancies: Clearlake Oaks Business Association (1), Member at Large (2) for a two year term.
Applications Received: James O. Burton - Incumbent, CLO Business Association
Heather McFadden - Incumbent, Member at Large
Dennis Loustalot - Incumbent, Member at Large
LOWER LAKE CEMETERY DISTRICT - One (1) Vacancy: General Membership (1)
Applications Received: Karen M. Graf - Incumbent, General Membership
MATERNAL, CHILD AND ADOLESCENT HEALTH (MCAH) - Two (2) Vacancies: General Membership (2)
Applications Received: Carla Ritz - New Member, General Membership
Tara Walsh - New Member, General Membership
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: January 23, 2018
SUBJECT: Consideration of Advisory Board appointments
EXECUTIVE SUMMARY:
EAST REGION 3 TOWN HALL (EaRTH) - Three (3) vacancies: Clearlake Oaks Business Association (1), Member at Large (2) for a two year term.
Applications Received: James O. Burton - Incumbent, CLO Business Association
Heather McFadden - Incumbent, Member at Large
Dennis Loustalot - Incumbent, Member at Large
LOWER LAKE CEMETERY DISTRICT - One (1) Vacancy: General Membership (1)
Applications Received: Karen M. Graf - Incumbent, General Membership
MATERNAL, CHILD AND ADOLESCENT HEALTH (MCAH) - Two (2) Vacancies: General Membership (2)
Applications Received: Carla Ritz - New Member, General Membership
Tara Walsh - New Member, General Membership
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Smith, and by vote of the Board, appointed James O. Burton, Heather McFadden and Denise Loustalot to the East Region 3 Town Hall (EaRTH). The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
On motion of Supervisor Simon, and by vote of the Board, appointed Karen M. Graf to the Lower Lake Cemetery District Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
On motion of Supervisor Smith, and by vote of the Board, appointed Carla Ritz and Tara Walsh to the Maternal, Child and Adolescent Health (MCAH) Advisory Board. The motion carried by the following vote:
Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
Clerk’s notes: Chair Steele presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of a Resolution Establishing Alternate Office Hours for the Offices of the Assessor-Recorder for the Period from January 1, 2018, Through December 31, 2018.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
As you will recall, your Board last approved alternate office hours for the offices of the Assessor-Recorder on October 24, 2017.
As I shared in October, it will take considerable time to fully address the understaffing and other issues that led to the reduction of public hours. The attached Resolution, for your consideration, details progress that has been made since your previous approval of reduced hours, and sets targets for the next twelve months.
I will be present to make a report, and answer any questions your Board may have.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Establishing Alternate Office Hours for the Offices of the Assessor-Recorder for the Period from January 1, 2018, Through December 31, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
DATE: January 23, 2018
SUBJECT: Consideration of a Resolution Establishing Alternate Office Hours for the Offices of the Assessor-Recorder for the Period from January 1, 2018, Through December 31, 2018.
EXECUTIVE SUMMARY:
As you will recall, your Board last approved alternate office hours for the offices of the Assessor-Recorder on October 24, 2017.
As I shared in October, it will take considerable time to fully address the understaffing and other issues that led to the reduction of public hours. The attached Resolution, for your consideration, details progress that has been made since your previous approval of reduced hours, and sets targets for the next twelve months.
I will be present to make a report, and answer any questions your Board may have.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Establishing Alternate Office Hours for the Offices of the Assessor-Recorder for the Period from January 1, 2018, Through December 31, 2018.
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Assessor-Recorder Richard Ford presented the item to the Board and gave a Power Point presentation regarding the request to establish alternate office hours.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of a Resolution Establishing Alternate Office Hours for the Office of the Treasurer-Tax Collector for the Period from January 1, 2018 through June 30, 2018.
Resolution
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
As you will recall, your Board last approved alternate office hours for the office of the Treasurer-Tax Collector on November 7, 2017.
As I expressed in November, our office has made considerable strides to address long-term staffing issues. However, due to a recent retirement, and the onboarding of a critical staff member, we request your Board's approval to extend alternate office hours of 9am-5pm through June 30, 2018.
A Resolution further detailing the benefits of this approach is attached, for your consideration.
I will be present to make a report, and answer any questions your Board may have.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Establishing Alternate Office Hours for the Offices of the Treasurer-Tax Collector for the Period from January 1, 2018, through June 30, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Barbara Ringen, Treasurer-Tax Collector
DATE: January 9, 2018
SUBJECT: Consideration of a Resolution Establishing Alternate Office Hours for the Office of the Treasurer-Tax Collector for the Period from January 1, 2018, Through June 30, 2018.
EXECUTIVE SUMMARY:
As you will recall, your Board last approved alternate office hours for the office of the Treasurer-Tax Collector on November 7, 2017.
As I expressed in November, our office has made considerable strides to address long-term staffing issues. However, due to a recent retirement, and the onboarding of a critical staff member, we request your Board's approval to extend alternate office hours of 9am-5pm through June 30, 2018.
A Resolution further detailing the benefits of this approach is attached, for your consideration.
I will be present to make a report, and answer any questions your Board may have.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the Resolution Establishing Alternate Office Hours for the Offices of the Treasurer-Tax Collector for the Period from January 1, 2018, through June 30, 2018.
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Treasurer-Tax Collector Barbara Ringen presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): One Potential Case.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:27 p.m. having taken no action.