Board Of Supervisors — Tuesday, January 2, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meeting held September 19, 2017 and October 17, 2017.
Minutes
passed on consent
Motion carried · 5 motions
Carried 3-0 — moved by Steele (recovered from the archived minutes by OCR)
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Carried 3-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Carried 3-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Carried 4-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
7.2Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
Resolution
pulled on consent
Adopted
Staff memo
This Resolution provides that employees in the Management Units may have the best available opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from January 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 2, 2018
SUBJECT: Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
EXECUTIVE SUMMARY:
As you may recall, your Board last approved a Resolution for the Management Unit September 22, 2015, covering the period from July 1, 2015 through December 31, 2016. This agreement has been continued as the employee units represented by the Lake County Employees Association (LCEA) have been unable to come to a new agreement with the County in the interim period.
This Resolution provides that employees in the Management Units may have the best available opportunity to utilize the 16 hours of Personal Leave, provided in lieu of a Cost of Living Adjustment (COLA), for the period from January 1, 2017 through June 30, 2018.
The same offer of Personal Leave in lieu of COLA was made to LCEA-represented units, and was declined.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Salaries and Benefits for Employees Assigned to the Management Unit for the Period from July 1, 2017, Through June 30, 2018.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
Clerk’s notes: This item was pulled at the request of citizen Joan Moss. Deputy County Administrative Officer Matthew Rothstein presented the item to the Board.
Chair Steele asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
7.3(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2017-18 for a contract maximum of $141,698.40 and authorize the Board Chair to sign the Agreement.
Agreement
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: RCS has continually served Lake County residents through their Foster Care programs and the Lake County WRAP program. LCBH chooses to continue to support RCS to provide the Lake County Family Stabilization Program.
As LCBH has had a successful working relationship with RCS and would like to continue this working relationship, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $141,698.40
FISCAL IMPACT (Narrative): This Agreement is funded through Mental Health Services Act Prevention and Early Intervention funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2017-18 for a contract maximum of $141,698.40 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: January 2, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2017-18 for a contract maximum of $141,698.40 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2017-18. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $141,698.40.
BACKGROUND AND DISCUSSION: RCS has continually served Lake County residents through their Foster Care programs and the Lake County WRAP program. LCBH chooses to continue to support RCS to provide the Lake County Family Stabilization Program.
As LCBH has had a successful working relationship with RCS and would like to continue this working relationship, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $141,698.40
FISCAL IMPACT (Narrative): This Agreement is funded through Mental Health Services Act Prevention and Early Intervention funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2017-18 for a contract maximum of $141,698.40 and authorize the Board Chair to sign the Agreement.
7.4Approve Purchase of Network Switches for Lakeport Courthouse facility through NASPO (formerly CMAS) contract from ConvergeOne in the amount of $84,976.80.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase replacement switches for the Lakeport Courthouse.
BACKGROUND AND DISCUSSION: This year, the Information Technology Department requested funding to replace end-of-life network equipment at the Lakeport Courthouse. We have received special pricing from Cisco that will allow us to replace all of the network switches in the Lakeport Courthouse and stay within our budgeted allocation for this item.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $85,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a budgeted expense for this fiscal year
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Purchase of Network Switches for Lakeport Courthouse facility through NASPO (formerly CMAS) contract from ConvergeOne in the amount of $84,976.80.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Shane French, Information Technology Director
DATE: January 2, 2017
SUBJECT: Approve Purchase of Network Switches for Lakeport Courthouse facility through NASPO (formerly CMAS) contract from ConvergeOne in the amount of $84,976.80.
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase replacement switches for the Lakeport Courthouse.
BACKGROUND AND DISCUSSION: This year, the Information Technology Department requested funding to replace end-of-life network equipment at the Lakeport Courthouse. We have received special pricing from Cisco that will allow us to replace all of the network switches in the Lakeport Courthouse and stay within our budgeted allocation for this item.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $84,976.80
Amount Budgeted: $85,000
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a budgeted expense for this fiscal year
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Purchase of Network Switches for Lakeport Courthouse facility through NASPO (formerly CMAS) contract from ConvergeOne in the amount of $84,976.80.
7.5Approve Notice of Project Completion and Authorize Release of Retention to Warner Enterprises, Inc. for the Valley Fire Hazard Tree Mitigation Phase II Project completed on August 30, 2017, in the amount of $25,742.31.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On September 20, 2016, the Board approved the Agreement with Warner Enterprises, Inc. for the Valley Fire Hazard Tree Mitigation Phase II Project. The work under the Agreement commenced on July 5, 2017 and was satisfactorily completed on August 30, 2017. In accordance with the Agreement, the County retained 5% from each invoice with the total retained amount to be paid upon final acceptance of the contract work by the County. The attached "Notice of Project Completion and Release of Retention" has been signed by Warner Enterprises and County staff indicating that acceptance.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Reimbursement is expected from the FEMA Public Assistance and State of California Disaster Assistance Act programs. There are sufficient appropriations in FY 17/18 to cover this cost.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Notice of Project Completion and Authorize Release of Retention to Warner Enterprises, Inc. for the Valley Fire Hazard Tree Mitigation Phase II Project completed on August 30, 2017 in the amount of $25,742.31.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: January 2, 2018
SUBJECT: Approve Notice of Project Completion and Authorize Release of Retention to Warner Enterprises, Inc. for the Valley Fire Hazard Tree Mitigation Phase II Project completed on August 30, 2017, in the amount of $25,742.31.
EXECUTIVE SUMMARY: On September 20, 2016, the Board approved the Agreement with Warner Enterprises, Inc. for the Valley Fire Hazard Tree Mitigation Phase II Project. The work under the Agreement commenced on July 5, 2017 and was satisfactorily completed on August 30, 2017. In accordance with the Agreement, the County retained 5% from each invoice with the total retained amount to be paid upon final acceptance of the contract work by the County. The attached "Notice of Project Completion and Release of Retention" has been signed by Warner Enterprises and County staff indicating that acceptance.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $25,742.31
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Reimbursement is expected from the FEMA Public Assistance and State of California Disaster Assistance Act programs. There are sufficient appropriations in FY 17/18 to cover this cost.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Notice of Project Completion and Authorize Release of Retention to Warner Enterprises, Inc. for the Valley Fire Hazard Tree Mitigation Phase II Project completed on August 30, 2017 in the amount of $25,742.31.
7.6(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods and services; and (b) Approve Service Agreement between the County of Lake and the County of Mendocino to provide technical services for Lake County radio systems in the amount of $20,000; and authorize Chair to sign.
Agreement
passed on consent
approved
Carried 3-0 — moved by Steele
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Office maintains a 911 Dispatch Center and provides 24 hours a day, 7 days a week dispatch services to the Lake County Sheriff's Office, Lakeport Police Department, Lake County Fire Protection District, Northshore Fire Protection District, Lakeport Fire Protection District and the Kelseyville Fire Protection District. It is critical that the two-way radio systems maintained by the Lake County Sheriff's Office function properly so that when necessary, the appropriate emergency first responding agency can be contacted for immediate response.
Due to its geography, Lake County faces many challenges where the current radio repeater systems do not provide 100% coverage. There are several areas in Lake County where the ability to transmit and/or receive emergency radio broadcasts is inadequate or altogether impossible. There has been an ongoing effort by the Lake County Sheriff's Office and the Lake County Fire Chief's Association to make improvements in the coverage gaps by adding additional radio repeater locations and/or making improvements to current repeater systems by adding updated equipment, or in some cases removing improper equipment and installing the correct equipment.
The Mendocino County Communications Coordinator currently develops, constructs and installs two-way radio repeater systems that satisfy the needs of public safety first responders in Mendocino County. The Mendocino County Communications Coordinator made site visits to our existing two-way radio repeater sites to conduct an inspection of the equipment and to resolve radio transmission and reception problems that have continuously plagued certain areas of Lake County.
We are very satisfied with the work that the Mendocino County Communications Coordinator and his staff have performed for us.
The Standard Labor Agreement that was in place last year between Lake and Mendocino Counties worked very well for both agencies. Mendocino County has agreed to bill Lake County for their labor costs including the need for any private entities to do work on antenna towers. Lake County purchases the equipment that Mendocino County recommends, so only labor costs are necessary. This situation is very similar to mutual aid where one government entity provides assistance to another government entity. In this case like some other cases this mutual aid agreement allows for us to compensate their staff time for work performed at our request.
I respectfully request that the Lake County Board of Supervisors support and approve our request for the Standard Labor Agreement (SLA) between Lake and Mendocino Counties for maintenance and design of our two-way radio systems.
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Amount Budgeted: $18,625
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Dispatch budget 2202 ($7,100). Certain repairs are also covered through the OES budget 2704 $11,525).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods and services; and (b) Approve Service Agreement between the County of Lake and the County of Mendocino to provide technical services for Lake County radio systems in the amount of $20,000; and authorize Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: January 2, 2018
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods and services; and (b) Approve Service Agreement between the County of Lake and the County of Mendocino to provide technical services for Lake County radio systems in the amount of $20,000; and authorize Chair to sign.
EXECUTIVE SUMMARY: The Lake County Sheriff's Office maintains a 911 Dispatch Center and provides 24 hours a day, 7 days a week dispatch services to the Lake County Sheriff's Office, Lakeport Police Department, Lake County Fire Protection District, Northshore Fire Protection District, Lakeport Fire Protection District and the Kelseyville Fire Protection District. It is critical that the two-way radio systems maintained by the Lake County Sheriff's Office function properly so that when necessary, the appropriate emergency first responding agency can be contacted for immediate response.
Due to its geography, Lake County faces many challenges where the current radio repeater systems do not provide 100% coverage. There are several areas in Lake County where the ability to transmit and/or receive emergency radio broadcasts is inadequate or altogether impossible. There has been an ongoing effort by the Lake County Sheriff's Office and the Lake County Fire Chief's Association to make improvements in the coverage gaps by adding additional radio repeater locations and/or making improvements to current repeater systems by adding updated equipment, or in some cases removing improper equipment and installing the correct equipment.
The Mendocino County Communications Coordinator currently develops, constructs and installs two-way radio repeater systems that satisfy the needs of public safety first responders in Mendocino County. The Mendocino County Communications Coordinator made site visits to our existing two-way radio repeater sites to conduct an inspection of the equipment and to resolve radio transmission and reception problems that have continuously plagued certain areas of Lake County.
We are very satisfied with the work that the Mendocino County Communications Coordinator and his staff have performed for us.
The Standard Labor Agreement that was in place last year between Lake and Mendocino Counties worked very well for both agencies. Mendocino County has agreed to bill Lake County for their labor costs including the need for any private entities to do work on antenna towers. Lake County purchases the equipment that Mendocino County recommends, so only labor costs are necessary. This situation is very similar to mutual aid where one government entity provides assistance to another government entity. In this case like some other cases this mutual aid agreement allows for us to compensate their staff time for work performed at our request.
I respectfully request that the Lake County Board of Supervisors support and approve our request for the Standard Labor Agreement (SLA) between Lake and Mendocino Counties for maintenance and design of our two-way radio systems.
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Estimated Cost: $18,625
Amount Budgeted: $18,625
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Dispatch budget 2202 ($7,100). Certain repairs are also covered through the OES budget 2704 $11,525).
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods and services; and (b) Approve Service Agreement between the County of Lake and the County of Mendocino to provide technical services for Lake County radio systems in the amount of $20,000; and authorize Chair to sign.
On motion of Supervisor Steele, and by vote of the Board, approved Consent Agenda Items 7.1
through 7.6, with the exception of 7.2 which was pulled at the request of citizen Joan Moss and taken up later in the meeting. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
8. Timed Items
8.110:02 A.M. - Election of Chair of the Board of Supervisors and Vice-Chair of the Board of Supervisors for 2018 (outgoing Chair conducts election)
Appointment
approved
Carried 3-0 — moved by Simon
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Carried 3-0 — moved by Smith
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
On motion of Supervisor Simon, and by vote of the Board, elected Supervisor Steele to be Chair of the Board of Supervisors for 2018. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
On motion of Supervisor Smith, and by vote of the Board, elected Supervisor Scott to be Vice-Chair of the Board of Supervisors for 2018. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
8.210:04 A.M. - (Sitting as the Lake County Board of Equalization) - Election of Chair and Vice-Chair of the Lake County Local Board of Equalization for 2018.
Appointment
approved
Carried 3-0 — moved by Smith
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Carried 3-0 — moved by Smith
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
On motion of Supervisor Smith, and by vote of the Board, elected Director Steele to be Chair of the Lake County Local Board of Equalization for 2018. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
On motion of Supervisor Smith, and by vote of the Board, elected Director Scott to be Vice-Chair of the Lake County Local Board of Equalization for 2018. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
8.310:05 A.M. - (Sitting as the Lake County In-Home Supportive Services) - Election of Chair and Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2018.
Appointment
approved
Carried 3-0 — moved by Smith
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Carried 3-0 — moved by Smith
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
On motion of Supervisor Smith, and by vote of the Board, elected Director Steele to be Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2018. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
On motion of Supervisor Smith, and by vote of the Board, elected Director Scott to be Vice-Chair of the Lake County In-Home Supportive Services Public Authority Board of Directors for 2018. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
8.410:10 A.M. - (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
Presentation
approved
Carried 4-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
(b) Update and Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: January 2, 2018
SUBJECT: (a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.
EXECUTIVE SUMMARY:
(a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
(b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process.
Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires.
..Recommended Action
RECOMMENDED ACTION:
(a) Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
(b) Update and Discussion only.
(a) On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
(b) No action, informational only.
Clerk’s notes: (a) Undersheriff Chris Macedo presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Administrative Analyst Marcy Harrison gave an update on the Valley Fire Debris Insurance Collection Project.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.510:11 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Action Item
approved
Carried 4-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: Jeff Smith, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: January 2, 2018
SUBJECT: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.610:12 A.M. - Consideration of Continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm
Action Item
approved
Carried 4-0
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
On motion of Chair Smith, and by vote of the Board, approved the continuation of a Proclamation of a Declaration of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.710:15 A.M. - Public Input
Clerk’s notes: CalOES representative Sarah Finnegan spoke. Water Resources Director Phil Moy introduced new Program Coordinator David Cowan.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Chairman's recommended 2018 Committee Assignments for Members of the Board of Supervisors
Appointment
approved
Carried 4-0 — moved by Smith
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Staff memo
At the direction of your Board, staff has researched the Committee Assignments list and removed those committees that are no longer meeting or mandated. In addition, committees your Board members have created or indicated they meet with as a Board member have been added.
After further discussions with Supervisor Smith and Steele, we have made adjustments and recommendations which you will find attached.
Staff has created files for each committee listed, which will be housed in your front office. We ask that you please provide staff with any agenda items you obtain (agenda, minutes, back up) from your meetings with these committees so we can retain the information inside those folders.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint the recommended 2018 Committee Assignments for Members of the Board of Supervisors.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: January 2, 2018
SUBJECT: Consideration of Chairman's recommended 2018 Committee Assignments for Members of the Board of Supervisors
EXECUTIVE SUMMARY:
At the direction of your Board, staff has researched the Committee Assignments list and removed those committees that are no longer meeting or mandated. In addition, committees your Board members have created or indicated they meet with as a Board member have been added.
After further discussions with Supervisor Smith and Steele, we have made adjustments and recommendations which you will find attached.
Staff has created files for each committee listed, which will be housed in your front office. We ask that you please provide staff with any agenda items you obtain (agenda, minutes, back up) from your meetings with these committees so we can retain the information inside those folders.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Appoint the recommended 2018 Committee Assignments for Members of the Board of Supervisors.
On motion of Supervisor Smith, and by vote of the Board, approved the Chairman's recommended 2018 Committee Assignments for Members of the Board of Supervisors. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. The question came up regarding the Emergency Medical Care Committee (EMCC) which had been removed from the list. County Counsel Anita Grant advised that she would research the need for this committee and update the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of the following appointments:
Child Care Planning and Development
IHSS Public Authority Advisory Committee
Law Library Board of Trustees
Vector Control District Board of Trustees
Appointment
approved
Carried 4-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Carried 3-0 — moved by Simon
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Brown: absent Scott: absent Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Carried 4-0 — moved by Smith
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Child Care Planning and Development Council: 13 Vacancies - 4 Consumer, 2 Public Agency, 3 Community Representative, 2 Child Care Provider, and 2 Discretionary Appointee.
Applications received: Gina Lyle-Griffin - New - Discretionary Appointee
Kim Gentle - Incumbent - Child Care Provider
Katrina Hickey - Incumbent - Child Care Provider
Lake County (IHSS) Public Authority Advisory Committee: 9 Vacancies - 4 Senior Consumer, 1 Disabled Community Representative, 1 Disabled Consumer, 1 Senior Community Rep, and 2 Provider.
Applications received: Inez Wenckus - Incumbent - Disabled Consumer
Law Library Board of Trustees: 2 Vacancies - 2 General Membership
Applications received: Shanda Harry - Incumbent - General
Dennis Fordham - Incumbent - General
Vector Control District Board of Trustees: 2 Vacancies - 2 General Membership
Applications received: Ronald Nagy - Incumbent
Chuck Leonard - Incumbent
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: January 2, 2018
SUBJECT: Consideration of Advisory Board Appointments
EXECUTIVE SUMMARY:
Child Care Planning and Development Council: 13 Vacancies - 4 Consumer, 2 Public Agency, 3 Community Representative, 2 Child Care Provider, and 2 Discretionary Appointee.
Applications received: Gina Lyle-Griffin - New - Discretionary Appointee
Kim Gentle - Incumbent - Child Care Provider
Katrina Hickey - Incumbent - Child Care Provider
Lake County (IHSS) Public Authority Advisory Committee: 9 Vacancies - 4 Senior Consumer, 1 Disabled Community Representative, 1 Disabled Consumer, 1 Senior Community Rep, and 2 Provider.
Applications received: Inez Wenckus - Incumbent - Disabled Consumer
Law Library Board of Trustees: 2 Vacancies - 2 General Membership
Applications received: Shanda Harry - Incumbent - General
Dennis Fordham - Incumbent - General
Vector Control District Board of Trustees: 2 Vacancies - 2 General Membership
Applications received: Ronald Nagy - Incumbent
Chuck Leonard - Incumbent
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Simon, and by vote of the Board, appointed the following people to the Child Care Planning and Development Council: Gina Lyle-Griffin, Kim Gentle and Katrina Hickey. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
On motion of Supervisor Simon, and by vote of the Board, appointed the following person to the Lake County In-Home Supportive Services (IHSS) Public Authority Advisory Committee: Inez Wenckus. The motion carried by the following vote:
Ayes - Supervisors: 3 - Simon, Smith and Steele
Absent - Supervisors: 2 - Scott and Brown
On motion of Supervisor Simon, and by vote of the Board, appointed the following people to the Law Library Board of Trustees: Shanda Harry and Dennis Fordham. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
On motion of Supervisor Smith, and by vote of the Board, appointed the following people to a four (4) year term to the Vector Control District Board of Trustees. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
Clerk’s notes: Chair Steele presented the item to the Board.
Chair Steele asked if anyone present wished to speak and Jamesina Scott spoke. No one else wished to speak and the public input portion of this item was closed.
9.4Consideration of the Request that all Involved County Departments Expedite the Permitting Process for the Emergency Placement of a Stone Rubble Wall at Holiday Island Mobile Home Park.
Action Item
approved
Carried 4-0 — moved by Smith
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Brown: aye Scott: absent Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
This is to advise your Board that a matter of some urgency has arisen. The National Weather Service issued a statement on December 28th that the forecasted weather pattern is changing to wetter and windier conditions. Rising lake levels with concomitant wind-driven waves will place at risk the failure and sliding of the exposed fill at Holiday Island Mobile Home Park where the wooden seawall burned in the Sulphur Fire incident. This poses a potential significant risk to the quality of the drinking water supply for City of Clearlake residents.
Emergency Action Requested: The burned wooden wall shall be replaced with a rubble or rip-rap stone wall. The Corps of Engineers is currently considering the federal permit for the replacement seawall. In order to protect the water quality of the lake, it is critical that the normal County permitting process not impede placement of the proposed rock wall that will contain the fine granular material behind the burned seawall.
The proposed work can take place as an emergency action as defined by Title 14, Chapter 3, Article 18, Section 15269 of CEQA:
15269. Emergency Projects
The following emergency projects are exempt from the requirements of CEQA.
(a) Projects to maintain, repair, restore, demolish, or replace property or facilities damaged or destroyed as a result of a disaster in a disaster stricken area in which a state of emergency has been proclaimed by the Governor pursuant to the California Emergency Services Act, commencing with Section 8550 of the Government Code.
(b) Emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety or welfare.
(c) Specific actions necessary to prevent or mitigate an emergency. This does not include long-term projects undertaken for the purpose of preventing or mitigating a situation that has a low probability of occurrence in the short-term.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the request that all involved County departments expedite the permitting process for the emergency placement of a stone rubble wall at Holiday Island Mobile Home Park.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Philip B. Moy, Water Resources Department Director
DATE: January 2, 2018
SUBJECT: Consideration of the request that all involved County departments expedite the permitting process for the emergency placement of a stone rubble wall at Holiday Island Mobile Home Park.
EXECUTIVE SUMMARY:
This is to advise your Board that a matter of some urgency has arisen. The National Weather Service issued a statement on December 28th that the forecasted weather pattern is changing to wetter and windier conditions. Rising lake levels with concomitant wind-driven waves will place at risk the failure and sliding of the exposed fill at Holiday Island Mobile Home Park where the wooden seawall burned in the Sulphur Fire incident. This poses a potential significant risk to the quality of the drinking water supply for City of Clearlake residents.
Emergency Action Requested: The burned wooden wall shall be replaced with a rubble or rip-rap stone wall. The Corps of Engineers is currently considering the federal permit for the replacement seawall. In order to protect the water quality of the lake, it is critical that the normal County permitting process not impede placement of the proposed rock wall that will contain the fine granular material behind the burned seawall.
The proposed work can take place as an emergency action as defined by Title 14, Chapter 3, Article 18, Section 15269 of CEQA:
15269. Emergency Projects
The following emergency projects are exempt from the requirements of CEQA.
(a) Projects to maintain, repair, restore, demolish, or replace property or facilities damaged or destroyed as a result of a disaster in a disaster stricken area in which a state of emergency has been proclaimed by the Governor pursuant to the California Emergency Services Act, commencing with Section 8550 of the Government Code.
(b) Emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety or welfare.
(c) Specific actions necessary to prevent or mitigate an emergency. This does not include long-term projects undertaken for the purpose of preventing or mitigating a situation that has a low probability of occurrence in the short-term.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the request that all involved County departments expedite the permitting process for the emergency placement of a stone rubble wall at Holiday Island Mobile Home Park.
On motion of Supervisor Smith, and by vote of the Board, directed staff to expedite the permitting process for the emergency placement of a stone rubble wall at Holiday Island Mobile Home Park. The motion carried by the following vote:
Ayes - Supervisors: 4 - Simon, Smith, Brown and Steele
Absent - Supervisors: 1 - Scott
Clerk’s notes: Water Resources Director Phil Moy presented the item to the Board. Community Development Director Bob Massarelli was also present and spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): County of Lake v. PG&E
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:26 a.m. having taken no action.