Lake County Meetings — interactive archive

Board Of Supervisors — Tuesday, February 13, 2018

9:00 AM · Board Chambers

Approved minutes (PDF)

This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.

1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.

5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)

6. Current Construction Projects - Contract Change Orders

6.1Consideration of Contract Change Order No. 1 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10 Action Item approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Scott Harter, Deputy Administrator Jan Coppinger, Administrator · Subject: Consideration of Contract Change Order No. 1 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10 EXECUTIVE SUMMARY: This change order address four items which arose during construction of the project. First was a delay to the contractor caused by the surveyor's lack of a timely effort to stake the project alignment; second was in increase in aggregate base as backfill needed as part of a re-alignment of the pipeline into the shoulder of the roadway from outside of the travelled way; third was due to the need for trench dams in a steep section of pipe; and fourth was due to an additional 1" of AC pavement on New Long Valley Road as a condition of the encroachment permit. These four items resulted in an increased cost of $47,280.28 to the project.

FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The change order is within the anticipated project contingency for the grant and local match portions of funding. This project was funded 80% by a Safe Drinking Water Bond Act of 2006 (Proposition 84), administered by the California State Department of Water Resources. This particular grant was part of a larger collaborative project with Yolo County who is the lead agency for the grand administration. STAFFING IMPACT (if applicable): n/a RECOMMENDED ACTION: Consideration of Contract Change Order No. 1 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott Harter, Deputy Administrator Jan Coppinger, Administrator DATE: February 13, 2018 SUBJECT: Consideration of Contract Change Order No. 1 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10 EXECUTIVE SUMMARY: This change order address four items which arose during construction of the project. First was a delay to the contractor caused by the surveyor's lack of a timely effort to stake the project alignment; second was in increase in aggregate base as backfill needed as part of a re-alignment of the pipeline into the shoulder of the roadway from outside of the travelled way; third was due to the need for trench dams in a steep section of pipe; and fourth was due to an additional 1" of AC pavement on New Long Valley Road as a condition of the encroachment permit. These four items resulted in an increased cost of $47,280.28 to the project. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 47,280.28 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The change order is within the anticipated project contingency for the grant and local match portions of funding. This project was funded 80% by a Safe Drinking Water Bond Act of 2006 (Proposition 84), administered by the California State Department of Water Resources. This particular grant was part of a larger collaborative project with Yolo County who is the lead agency for the grand administration. STAFFING IMPACT (if applicable): n/a RECOMMENDED ACTION: Consideration of Contract Change Order No. 1 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 1 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger introduced the item. Deputy Administrator Scott Harter presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.
6.2Consideration of Contract Change Order No. 2 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10 Action Item approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Scott Harter, Deputy Administrator Jan Coppinger, Administrator · Subject: Consideration of Contract Change Order No. 2 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10 EXECUTIVE SUMMARY: This change order adjusts the contract quantities from the estimated values in the bid documents to the final in-place quantities at the end of the contract. The accompanying memo provides further detail on the eight line items which were adjusted resulting in a net increase to the contract of $5,157.00.

FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The change order is within the anticipated project contingency for the grant and local match portions of funding. This project was funded 80% by a Safe Drinking Water Bond Act of 2006 (Proposition 84), administered by the California State Department of Water Resources. This particular grant was part of a larger collaborative project with Yolo County who is the lead agency for the grant administration. STAFFING IMPACT (if applicable): n/a RECOMMENDED ACTION: Consideration of Contract Change Order No. 2 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott Harter, Deputy Administrator Jan Coppinger, Administrator DATE: February 13, 2018 SUBJECT: Consideration of Contract Change Order No. 2 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10 EXECUTIVE SUMMARY: This change order adjusts the contract quantities from the estimated values in the bid documents to the final in-place quantities at the end of the contract. The accompanying memo provides further detail on the eight line items which were adjusted resulting in a net increase to the contract of $5,157.00. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 5,157.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The change order is within the anticipated project contingency for the grant and local match portions of funding. This project was funded 80% by a Safe Drinking Water Bond Act of 2006 (Proposition 84), administered by the California State Department of Water Resources. This particular grant was part of a larger collaborative project with Yolo County who is the lead agency for the grant administration. STAFFING IMPACT (if applicable): n/a RECOMMENDED ACTION: Consideration of Contract Change Order No. 2 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10
On motion of Supervisor Simon, and by vote of the Board, approved Contract Change Order No. 2 for the CSA-2 Spring Valley Distribution System Improvement Project, Bid No. SD16-10. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board. Administrator Jan Coppinger was also present. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of the item was closed.

7. Approval of the Consent Agenda

7.1Adopt the Resolution of Support for Protection of Our Ocean and Coast from Offshore Drilling and Fracking Resolution pulled on consent
no itemized roll call in the official record
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Jim Steele, District 3 Supervisor Moke Simon, District 1 Supervisor · Subject: Adopt the Resolution of Support for Protection of Our Ocean and Coast from Offshore Drilling and Fracking

EXECUTIVE SUMMARY: As you are aware, offshore oil and gas drilling and exploration of the Pacific coast has caused significant environmental harm, from the billions of gallons of wastewater that can threaten drinking water supply to oil spills and burst pipelines. Recently, the federal government has taken steps that could vastly expand offshore oil and gas leasing in the Pacific. Waters that have been off-limits to oil speculation since 1969 due to unacceptable risks may be open to new drilling, fracking and other oil well stimulation techniques known to be dangerous. We recommend that our Board act to protect California's coastal waters by adopting the attached Resolution. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: We recommend our Board adopt the Resolution of Support for protection of our ocean and coast from offshore drilling and fracking.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jim Steele, District 3 Supervisor Moke Simon, District 1 Supervisor DATE: February 13, 2018 SUBJECT: Adopt the Resolution of Support for Protection of Our Ocean and Coast from Offshore Drilling and Fracking EXECUTIVE SUMMARY: As you are aware, offshore oil and gas drilling and exploration of the Pacific coast has caused significant environmental harm, from the billions of gallons of wastewater that can threaten drinking water supply to oil spills and burst pipelines. Recently, the federal government has taken steps that could vastly expand offshore oil and gas leasing in the Pacific. Waters that have been off-limits to oil speculation since 1969 due to unacceptable risks may be open to new drilling, fracking and other oil well stimulation techniques known to be dangerous. We recommend that our Board act to protect California's coastal waters by adopting the attached Resolution. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: We recommend our Board adopt the Resolution of Support for protection of our ocean and coast from offshore drilling and fracking.
There was Board Consensus to form a committee consisting of Supervisor Steele, Supervisor Simon and citizen Victoria Brandon to review and change the language on the existing resolution to focus on the interests of Lake County and the California Coastline.
Clerk’s notes: Supervisor Brown pulled the item for discussion regarding the offshore drilling resolution and the pros and cons involved in supporting this item. Chair Steele asked if anyone present wished to speak and the following people spoke: Victoria Brandon. No one else wished to speak and the public input portion of this item was closed.
7.2Approve Minutes of the Board of Supervisors meetings held November 14, 2017 and November 28, 2017. Minutes passed on consent
BOSMeetingMinutes_11142017_draft BOSMeetingMinutes_11282017_draft
7.3Appoint the County Administrative Officer (CAO) as the designated representative for our unrepresented labor groups regarding salaries, salary schedules or compensation paid in the form of fringe benefits Action Item passed on consent
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Appoint the County Administrative Officer (CAO) as the designated representative for our unrepresented labor groups regarding salaries, salary schedules or compensation paid in the form of fringe benefits

EXECUTIVE SUMMARY: The Lake County Sheriff Management Unit has submitted a request for recognition as the exclusively recognized employee organization for Sheriff's Management. California Government Code Section 54957.6(a) requires designation of a local agency representative regarding salaries, salary schedules, or compensation paid in the form of fringe benefits to its represented or unrepresented employees prior to your Board being allowed to consider such matters in Closed Session. This is the first request of this nature from an unrepresented management group. Given the potential for other unrepresented groups to come forward with similar requests, staff recommends your Board designate the CAO as the designated representative for any such unrepresented groups. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Appoint the CAO as the designated representative for unrepresented labor groups regarding salaries, salary schedules or compensation paid in the form of fringe benefits.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: February 13, 2018 SUBJECT: Appoint the County Administrative Officer (CAO) as the designated representative for our unrepresented labor groups regarding salaries, salary schedules or compensation paid in the form of fringe benefits EXECUTIVE SUMMARY: The Lake County Sheriff Management Unit has submitted a request for recognition as the exclusively recognized employee organization for Sheriff's Management. California Government Code Section 54957.6(a) requires designation of a local agency representative regarding salaries, salary schedules, or compensation paid in the form of fringe benefits to its represented or unrepresented employees prior to your Board being allowed to consider such matters in Closed Session. This is the first request of this nature from an unrepresented management group. Given the potential for other unrepresented groups to come forward with similar requests, staff recommends your Board designate the CAO as the designated representative for any such unrepresented groups. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Appoint the CAO as the designated representative for unrepresented labor groups regarding salaries, salary schedules or compensation paid in the form of fringe benefits.
7.4Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,845.26 per month and authorize the Chair to sign. Agreement passed on consent
Staff memo

Date: February 13, 2018 · To: BOARD OF SUPERVISORS · From: Todd Metcalf Behavioral Health Administrator · Subject: Approve Addendum to the Commercial Lease between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, Ca 95453 in the amount of $1,845.26 per month. EXECUTIVE SUMMARY: Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,845.26 per month. BACKGROUND AND DISCUSSION: Lake County Behavioral Health operates one of its wellness centers known as the Circle of Native Minds at this property. This lease is for the term of September 1, 2016 through August 31, 2021. Per this Commercial Lease Agreement, rent shall be adjusted annually based on the U.S. Consumer Price Index (CPI) of the Bureau of Labor Statistics of the Department of Labor for All Urban Consumers for the West Urban Region. Per the CPI, the base rent will be increased by 2.514% for a new base rent of $1,845.26 per month effective September 1, 2017. The new cost per year will be $22,143.12. FISCAL IMPACT (Narrative): The cost to lease the real property at 845 and 849 Bevins Street, Lakeport, CA 95453 is $1,845.26 per month for an annual total of $22,143.12 per year. STAFFING IMPACT (if applicable): N/A

..Recommended Action RECOMMENDED ACTION: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,845.26 per month.
Original memo text
..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: February 13, 2018 SUBJECT: Approve Addendum to the Commercial Lease between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, Ca 95453 in the amount of $1,845.26 per month. EXECUTIVE SUMMARY: Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,845.26 per month. BACKGROUND AND DISCUSSION: Lake County Behavioral Health operates one of its wellness centers known as the Circle of Native Minds at this property. This lease is for the term of September 1, 2016 through August 31, 2021. Per this Commercial Lease Agreement, rent shall be adjusted annually based on the U.S. Consumer Price Index (CPI) of the Bureau of Labor Statistics of the Department of Labor for All Urban Consumers for the West Urban Region. Per the CPI, the base rent will be increased by 2.514% for a new base rent of $1,845.26 per month effective September 1, 2017. The new cost per year will be $22,143.12. FISCAL IMPACT (Narrative): The cost to lease the real property at 845 and 849 Bevins Street, Lakeport, CA 95453 is $1,845.26 per month for an annual total of $22,143.12 per year. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,845.26 per month.
7.5Approve Amendment 3 to the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services FY2017-18, an increase of $30,000 and contract maximum of $80,000 and authorize the Chair to sign Agreement passed on consent
7.6Approve Amendment 3 to the Agreement between the County of Lake and Center Point DAAC for SUDS Detoxification and Residential Treatment Services FY 2017-18, a decrease of $20,000 and a contract maximum of $10,000 and authorize the Chair to sign Agreement passed on consent
Staff memo

Date: February 13, 2018 · To: BOARD OF SUPERVISORS · From: Todd Metcalf Behavioral Health Administrator · Subject: Approve Amendment 3 to the Agreement between the County of Lake and Center Point DAAC for SUDS Detoxification and Residential Treatment Services FY 2017-18, a decrease of $20,000 and a contract maximum of $10,000 and authorize the Chair to sign EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 3 to the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Detoxification and Residential Treatment Services for Fiscal Year 2017-18. Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health (LCBH), is obligated to pay a daily rate of $50 per day for Detoxification Services and $85 per day for Residential Services.

BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Original Contract Amount: $90,000 Amendment 2 Decrease: $60,000 Amendment 3 Decrease: $20,000 New Contract Amount: $10,000 FISCAL IMPACT (Narrative): LCBH is requesting the approval of Amendment 3 to the Agreement with Center Point DAAC for Fiscal Year 2017-18 for a decrease of $20,000 for a new contract maximum of $10,000. The funds for this increase will be re-allocated to another contract within the same level of care. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Amendment 3 to the Agreement between the County of Lake and Center Point DAAC for SUDS Detoxification and Residential Treatment Services FY 2017-18, a decrease of $20,000 and a contract maximum of $10,000 and authorize the Chair to sign
Original memo text
..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: February 13, 2018 SUBJECT: Approve Amendment 3 to the Agreement between the County of Lake and Center Point DAAC for SUDS Detoxification and Residential Treatment Services FY 2017-18, a decrease of $20,000 and a contract maximum of $10,000 and authorize the Chair to sign EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 3 to the Agreement between the County of Lake and Center Point DAAC for Substance Use Disorder Detoxification and Residential Treatment Services for Fiscal Year 2017-18. Under this Agreement, Alcohol and Other Drug Services, a division of Lake County Behavioral Health (LCBH), is obligated to pay a daily rate of $50 per day for Detoxification Services and $85 per day for Residential Services. BACKGROUND AND DISCUSSION: Center Point DAAC is dedicated to improving lives of individuals and families by providing a safe place to create hope, health, and healing from the effects of alcohol and drug abuse. Turning Point Orenda Detox (TPOD) offers a three (3) to five (5) day non-medical detoxification program where adults under the influence of alcohol and/or drugs can safely withdraw from the ill effects of intoxication. Turning Point Residential Treatment Program offers co-ed and gender specific services with a specialized treatment track intended for those with co-occurring mental health and substance abuse problems. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Original Contract Amount: $90,000 Amendment 2 Decrease: $60,000 Amendment 3 Decrease: $20,000 New Contract Amount: $10,000 FISCAL IMPACT (Narrative): LCBH is requesting the approval of Amendment 3 to the Agreement with Center Point DAAC for Fiscal Year 2017-18 for a decrease of $20,000 for a new contract maximum of $10,000. The funds for this increase will be re-allocated to another contract within the same level of care. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Amendment 3 to the Agreement between the County of Lake and Center Point DAAC for SUDS Detoxification and Residential Treatment Services FY 2017-18, a decrease of $20,000 and a contract maximum of $10,000 and authorize the Chair to sign
7.7Approve Plans and Specifications for the Mockingbird Lane at Robinson Creek Bridge Replacement Project; Bid No. 18-01, Federal Aid Project No: BRLO-5914(105) Action Item passed on consent
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Scott De Leon, Public Works Director · Subject: Approval Plans and Specifications for the Mockingbird Lane at Robinson Creek Bridge Replacement Project; Bid No. 18-01, Federal Aid Project No: BRLO-5914(105)

EXECUTIVE SUMMARY: The Plans and Specifications for the Mockingbird Lane at Robinson Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board. The construction estimate is approximately $1,275,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The construction estimate is approximately $1,275,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: February 13, 2018 SUBJECT: Approval Plans and Specifications for the Mockingbird Lane at Robinson Creek Bridge Replacement Project; Bid No. 18-01, Federal Aid Project No: BRLO-5914(105) EXECUTIVE SUMMARY: The Plans and Specifications for the Mockingbird Lane at Robinson Creek Bridge Replacement Project are complete and a copy has been filed with the Clerk of the Board. The construction estimate is approximately $1,275,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds. Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans. Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted Estimated Cost: $1,275,000 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The construction estimate is approximately $1,275,000. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provided for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded for construction with state and federal funds. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
7.8Adopt Resolution Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057) and SRTSL-5914 (097) Resolution passed on consent approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Scott De Leon, Public Works Director · Subject: Adopt Resolution Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057) and SRTSL-5914 (097)

EXECUTIVE SUMMARY: Caltrans requires certification on all State funded projects that Right-of-Way is cleared before they will allow the project to proceed to the next phase. All Right-of-Way for this project is now clear and ready to proceed with the certification. Caltrans also requires that this Right-of-Way certification be authorized by an adopted resolution by the Board of Supervisors. On September 13, 2016, the Board adopted Resolution 2016-141, approving a Right-of-Way Certification for this project. Since it has been more than a year between the Right-of-Way certification and start of construction, Caltrans is requiring the County of Lake to re-certify the Right-of-Way. A new Certification and resolution have been prepared in compliance with Caltrans' directive. Both documents are attached for your consideration. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057) and SRTSL-5914 (097)

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: February 13, 2018 SUBJECT: Adopt Resolution Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057) and SRTSL-5914 (097) EXECUTIVE SUMMARY: Caltrans requires certification on all State funded projects that Right-of-Way is cleared before they will allow the project to proceed to the next phase. All Right-of-Way for this project is now clear and ready to proceed with the certification. Caltrans also requires that this Right-of-Way certification be authorized by an adopted resolution by the Board of Supervisors. On September 13, 2016, the Board adopted Resolution 2016-141, approving a Right-of-Way Certification for this project. Since it has been more than a year between the Right-of-Way certification and start of construction, Caltrans is requiring the County of Lake to re-certify the Right-of-Way. A new Certification and resolution have been prepared in compliance with Caltrans' directive. Both documents are attached for your consideration. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving Right-of-Way Certification for East Lake Elementary Safe Routes to School and CDBG Project - Federal Aid No. SR2SL-5914 (064), SRTSL-5914 (057) and SRTSL-5914 (097)
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.8, with the exception of 7.1 which was pulled at the request of Supervisor Brown for further discussion. The motion carried by the following vote:

8. Timed Items

8.19:05 A.M. - Public Input
Clerk’s notes: Susan Joss spoke.
8.29:15 A.M. - (a) Consideration of Continuing a Proclamation of a Local Emergency Due to the Sulphur Fire Incident; and (b) Update and Discussion on the Sulphur Fire Recovery Action Item approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: HONORABLE BOARD OF SUPERVISORS · From: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services · Subject: (a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident; and (b) Update and Discussion on the Sulphur Fire Recovery

EXECUTIVE SUMMARY: (a) A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. (b) Staff will provide an update on the recovery status of the Sulphur Fire, which began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: HONORABLE BOARD OF SUPERVISORS FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services DATE: February 13, 2018 SUBJECT: (a) Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident; and (b) Update and Discussion on the Sulphur Fire Recovery EXECUTIVE SUMMARY: (a) A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. (b) Staff will provide an update on the recovery status of the Sulphur Fire, which began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
(a) On motion of Supervisor Smith, and by vote of the Board, approved continuing a Proclamation of a Local Emergency Due to the Sulphur Fire Incident. The motion carried by the following vote: Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon On motion of Supervisor Smith, and by vote of the Board, approved to reopen the item for further discussion. The motion carried by the following vote: Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. (b) Public Health Director Denise Pomeroy introduced the item. Environmental Health Director Jesse Kang and Office Services Supervisor Dean Eickelmann gave an update. All of the properties that were part of the Sulphur Fire have been cleaned up. A completion letter from Army Corps of Engineers has been received for 22 sites. There is currently 1 abatement pending within the Clearlake city limits. There are a total of 14 private clean-ups and 3 have been completed. County Administrative Officer Carol Huchingson reported that Paul Castro of the California Human Development Council has grant funding available for the Sulphur Fire. Ms. Huchingson will ask Paul Castro to attend the Board meeting on February 27, 2018 for an update. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. This item reopened for discussion under motion of Supervisor Smith. Public Services Director Lars Ewing gave an update regarding the Mendocino County Debris Project to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:16 A.M. - (a) Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project. Presentation approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: Jeff Smith, Chairman, Board of Supervisors · From: Brian Martin, Sheriff/Coroner · Subject: (a) Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project.

EXECUTIVE SUMMARY: (a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128. As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process. This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. (b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process. Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. ..Recommended Action RECOMMENDED ACTION: (a) Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires (b) Update and Discussion only.
Original memo text
..Title ..Body MEMORANDUM TO: Jeff Smith, Chairman, Board of Supervisors FROM: Brian Martin, Sheriff/Coroner DATE: February 13, 2018 SUBJECT: (a) Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires; and (b) Update on Valley Fire Debris Insurance Collection Project. EXECUTIVE SUMMARY: (a) As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128. As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process. This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. (b) As your Board is aware, the Administrative Office is actively engaged in the Valley Fire debris and tree insurance collection project. This mandated project is expected to go on for quite some time, given the scope of the collections process. Staff is requesting an opportunity to update your Board immediately following each Continuation of Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. ..Recommended Action RECOMMENDED ACTION: (a) Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires (b) Update and Discussion only.
(a) On motion of Supervisor Simon, and by vote of the Board, approved continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. (b) Administrative Analyst Marcy Harrison reported on the Valley Fire Debris Insurance Collection Project. A total of $9,767,178 has been collected to date for a total of 509 payments and an increase of over $4,000,000. A total of 297 certifications of non-coverage have been received with 100 certifications outstanding. There are 467 insured that have not paid. Ms. Harrison has contacted insurance companies for updates and has met with staff from Calaveras County to review their processes. County Administrative Officer Carol Huchingson spoke. The average debris insurance collection amount is $19,188.95 per person. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:17 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire Action Item approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: Jeff Smith, Chairman, Board of Supervisors · From: Brian Martin, Sheriff/Coroner · Subject: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.

As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process. This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. ..Recommended Action RECOMMENDED ACTION: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
Original memo text
..Title ..Body MEMORANDUM TO: Jeff Smith, Chairman, Board of Supervisors FROM: Brian Martin, Sheriff/Coroner DATE: February 13, 2018 SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency. As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process. This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect. ..Recommended Action RECOMMENDED ACTION: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
On motion of Supervisor Simon, and by vote of the Board, approved continuing a Proclamation of a Local Emergency due to the Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:18 A.M. - (a) Consideration of Continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm; and (b) Update and Discussion of the Atmospheric River Storm Recovery Action Item approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, approved continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm. The motion carried by following vote: Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon On motion of Supervisor Smith, and by vote of the Board, approved to repopen the item for further discussion. The motion carried by the following vote: Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
Clerk’s notes: (a) Sheriff Brian Martin presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. (b) County Administrative Officer Carol Huchingson presented the item to the Board. Public Works Director Scott DeLeon was present and spoke regarding disaster projects that have affected his department, mainly roads and bridges. FEMA will reimburse one of the road projects that helped in the evacuation of the Sulphur Fire. Public Services Director Lars Ewing was present and spoke about the impact on parks and facilities due to the atmospheric river storm. All work has been completed in the amount of $134,000 which was covered by insurance and $26,000 in clean up operations covered by FEMA. Special Districts Administrator Jan Coppinger reported for all emergency measures taken a total of$771,000 was spent and $708,701 was received from FEMA/OES, with a 10% retention. Auditor Cathy Saderlund presented the financial reports from FEMA. There has been a total of $1,300,000 in projects to date and the County has received $774,000 in reimbursements. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. This item reopened for discussion under motion of Supervisor Smith. The signs posted on the properties for the disaster have a final check off box for County approval. Public Health Director Denise Pomeroy spoke and will follow up on this information.

9. Non-Timed Items

9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of the Following Appointment: Maternal, Child and Adolescent Health (MCAH) Appointment approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Carolyn Purdy, Asst. Clerk of the Board · Subject: Consideration of Advisory Board appointment

EXECUTIVE SUMMARY: MATERNAL, CHILD AND ADOLESCENT HEALTH (MCAH) - Five (5) Vacancies: General Membership (5) Applications Received: Jordan O'Halloran - New Member, General Membership FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:
Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carolyn Purdy, Asst. Clerk of the Board DATE: February 13, 2018 SUBJECT: Consideration of Advisory Board appointment EXECUTIVE SUMMARY: MATERNAL, CHILD AND ADOLESCENT HEALTH (MCAH) - Five (5) Vacancies: General Membership (5) Applications Received: Jordan O'Halloran - New Member, General Membership FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION:
On motion of Supervisor Simon, and by vote of the Board, appointed Jordan O'Halloran to the Maternal, Child and Adolescent Health (MCAH) Advisory Board. The motion carried by the following vote:
Clerk’s notes: Chair Steele presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3a) Consideration of Resolution Amending Resolution No. 2017-124 to Amend the FY 2017-18 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and b) Consideration of Resolution Establishing New Classifications and Amending Resolution 2017-125 to Amend the Position Allocations for FY 2017-18 to Conform to the Mid-year Budget Adjustments. Resolution Adopted
no itemized roll call in the official record
Staff memo

Date: February 13, 2018 · To: Board of Supervisors · From: Carol J Huchingson, County Administrative Officer · Subject: a) Consideration of Resolution Amending Resolution No. 2017-124 to Amend the FY 2017-18 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and b) Consideration of Resolution Establishing New Classifications and Amending Resolution 2017-125 to Amend the Position Allocations for FY 2017-18 to Conform to the Mid-year Budget Adjustments. EXECUTIVE SUMMARY:

Staff has completed a collaborative mid-year review of the FY 2017-18 budget and associated staffing levels. The resulting recommendations are reflected in attachments hereto. The mid-year budget resolution makes necessary adjustments to selected budget units to continue funding County operations through the remainder of the fiscal year. The attached Mid-Year Budget Highlights narrative provides an overview and summary of the significant issues in the County's FY 2017-18 Budget at the mid-year point, as well as describing the details of the requested budget adjustments. County Department Heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I greatly appreciate the assistance of the Department Heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): See attachments STAFFING IMPACT (if applicable): See attachments ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board adopt the following attached resolutions: 1. Consideration of Resolution Amending Resolution No. 2016-144 to Amend the FY 2016-17 Adopted Budget by Adjusting Reserves, Revenues, and Appropriations. 2. Consideration of Resolution Amending Resolution 2016-145 to Amend the Position Allocations for FY 2016-17 to Conform to the Mid-year Budget Adjustments

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J Huchingson, County Administrative Officer DATE: February 13, 2018 SUBJECT: a) Consideration of Resolution Amending Resolution No. 2017-124 to Amend the FY 2017-18 Adopted Budget by Adjusting Reserves, Fund Balance Carry Over, Revenues, and Appropriations; and b) Consideration of Resolution Establishing New Classifications and Amending Resolution 2017-125 to Amend the Position Allocations for FY 2017-18 to Conform to the Mid-year Budget Adjustments. EXECUTIVE SUMMARY: Staff has completed a collaborative mid-year review of the FY 2017-18 budget and associated staffing levels. The resulting recommendations are reflected in attachments hereto. The mid-year budget resolution makes necessary adjustments to selected budget units to continue funding County operations through the remainder of the fiscal year. The attached Mid-Year Budget Highlights narrative provides an overview and summary of the significant issues in the County's FY 2017-18 Budget at the mid-year point, as well as describing the details of the requested budget adjustments. County Department Heads and their fiscal staff continue to monitor expenditures closely and provide the necessary information for your Board to make budget decisions. I greatly appreciate the assistance of the Department Heads and their staff in preparing this report and presenting the recommendations herein for your Board's consideration. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): See attachments STAFFING IMPACT (if applicable): See attachments ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board adopt the following attached resolutions: 1. Consideration of Resolution Amending Resolution No. 2016-144 to Amend the FY 2016-17 Adopted Budget by Adjusting Reserves, Revenues, and Appropriations. 2. Consideration of Resolution Amending Resolution 2016-145 to Amend the Position Allocations for FY 2016-17 to Conform to the Mid-year Budget Adjustments Attachments
(a) Supervisor Brown offered the Resolution as amended and it was passed by roll call vote: Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon (b) Supervisor Smith offered the Resolution as corrected and it was passed by roll call vote: Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item. Chief Deputy CAO Jeff Rein presented the item to the Board. Deputy CAO Stephen Carter was present and spoke. Sheriff Brian Martin was present and spoke about the loss of revenue from the changes in Dispatch. Public Services Director Lars Ewing was present and spoke about the Lucerne Harbor dredging project. Chair Steele asked if anyone present wished to speak and the following persons spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.
9.4(Sitting as the Lake County Air Quality Management District, Board of Directors) Consideration of Re-Appointment of Roger Bakke, Nancy Perrin, and Cameron Reeves to the LCAQMD Hearing Board for three year terms, pursuant to Health and Safety Code. Appointment approved — Pass
Carried 5-0 (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: Feb 13, 2018 · To: Board of Directors · From: Douglas Gearhart, Air Pollution Control Officer · Subject: (Sitting as the Lake County Air Quality Management District, Board of Directors) Consideration of Re-Appointment of Roger Bakke, Nancy Perrin, and Cameron Reeves to the LCAQMD Hearing Board for three year terms, pursuant to Health and Safety Code.

EXECUTIVE SUMMARY: California Health & Safety Code Section 40801 requires one Legal Professional, one Professional Engineer, one Medical Professional, and two Public Members be represented on the Hearing Board. Roger Bakke has served for the past 15 years as the Professional Engineer Member on the LCAQMD Hearing Board. Mr. Bakke has a Master's Degree in Mechanical Engineering from UC Berkeley and currently is a Registered Professional Engineer. Mr. Bakke has resided in the community for a number of years and brings valued perspective and experience to the Hearing Board. Nancy Perrin has served as the Medical Member on the LCAQMD Hearing Board for the past 5 years. Prior to being appointed the Medical Member Ms. Perrin served as the Alternate Medical Member for 4 years. Ms. Perrin has an Associate in Science Degree and has 33+ years' experience as a Respiratory Care Practitioner. Ms. Perrin is a Certified Respiratory Therapist and has been employed at St. Helena Hospital in Clearlake as the Program Coordinator for Pulmonary Rehabilitation for the past 9+ years and has worked with the American Lung Association, American Association for Cardiac and Pulmonary Rehabilitation, California Society for Pulmonary Rehabilitation, and Better Breather Club. Ms. Perrin's unique background with respiratory and pulmonary care gives her the ability to understand the health effects on the body. Additionally, Ms. Perrin has a good knowledge and understanding of the issues that come before the LCAQMD Hearing Board since she previously served as an Alternate Medical Member to the LCAQMD Hearing Board. Cameron Reeves has served for the past 12 years as the Legal Professional Member on the LCAQMD Hearing Board. Mr. Reeves is uniquely qualified, extensively experienced, and proficient in legal hearings of which the Hearing Board takes under consideration. Mr. Reeves has served as legal Counsel to the LCAQMD for two decades, participated in hearings as the legal advisor to the Hearing Board, been involved in the development of the LCAQMD's program and rules during his two decade tenure as the County Counsel, and served as legal counsel for the San Diego Air District prior to that time. Mr. Reeves has shown a strong interest in the community and enthusiasm in attending meetings and bringing his expertise to the Hearing Board. The Hearing Board has met less frequently in recent years, but prior years has met up to 8 times a year. The hearing process is both legalistic and technical in nature. Continuing Hearing Board members, as has been the case for the present Hearing Board, has helped greatly in making the process work smoothly and in the public's interest. Because of infrequent meetings, the advantages of having experienced Hearing Board members, and the fact that Mr. Bakke, Ms. Perrin, and Mr. Reeves have indicated their willingness to continue, we ask that you reappoint them. Staff believes the LCAQMD is fortunate to have Members with such strong credentials, history, and unique understanding of our community and environmental matters and are willing to continue to serve on the LCAQMD Hearing Board. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action: RECOMMENDED ACTION: That the Board of Directors re-appoint Roger Bakke as the Professional Engineer Member, Nancy Perrin as the Medical Member, and Cameron Reeves as the Legal Professional Member to the LCAQMD Hearing Board for three year terms.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Board of Directors FROM: Douglas Gearhart, Air Pollution Control Officer DATE: Feb 13, 2018 SUBJECT: (Sitting as the Lake County Air Quality Management District, Board of Directors) Consideration of Re-Appointment of Roger Bakke, Nancy Perrin, and Cameron Reeves to the LCAQMD Hearing Board for three year terms, pursuant to Health and Safety Code. EXECUTIVE SUMMARY: California Health & Safety Code Section 40801 requires one Legal Professional, one Professional Engineer, one Medical Professional, and two Public Members be represented on the Hearing Board. Roger Bakke has served for the past 15 years as the Professional Engineer Member on the LCAQMD Hearing Board. Mr. Bakke has a Master's Degree in Mechanical Engineering from UC Berkeley and currently is a Registered Professional Engineer. Mr. Bakke has resided in the community for a number of years and brings valued perspective and experience to the Hearing Board. Nancy Perrin has served as the Medical Member on the LCAQMD Hearing Board for the past 5 years. Prior to being appointed the Medical Member Ms. Perrin served as the Alternate Medical Member for 4 years. Ms. Perrin has an Associate in Science Degree and has 33+ years' experience as a Respiratory Care Practitioner. Ms. Perrin is a Certified Respiratory Therapist and has been employed at St. Helena Hospital in Clearlake as the Program Coordinator for Pulmonary Rehabilitation for the past 9+ years and has worked with the American Lung Association, American Association for Cardiac and Pulmonary Rehabilitation, California Society for Pulmonary Rehabilitation, and Better Breather Club. Ms. Perrin's unique background with respiratory and pulmonary care gives her the ability to understand the health effects on the body. Additionally, Ms. Perrin has a good knowledge and understanding of the issues that come before the LCAQMD Hearing Board since she previously served as an Alternate Medical Member to the LCAQMD Hearing Board. Cameron Reeves has served for the past 12 years as the Legal Professional Member on the LCAQMD Hearing Board. Mr. Reeves is uniquely qualified, extensively experienced, and proficient in legal hearings of which the Hearing Board takes under consideration. Mr. Reeves has served as legal Counsel to the LCAQMD for two decades, participated in hearings as the legal advisor to the Hearing Board, been involved in the development of the LCAQMD's program and rules during his two decade tenure as the County Counsel, and served as legal counsel for the San Diego Air District prior to that time. Mr. Reeves has shown a strong interest in the community and enthusiasm in attending meetings and bringing his expertise to the Hearing Board. The Hearing Board has met less frequently in recent years, but prior years has met up to 8 times a year. The hearing process is both legalistic and technical in nature. Continuing Hearing Board members, as has been the case for the present Hearing Board, has helped greatly in making the process work smoothly and in the public's interest. Because of infrequent meetings, the advantages of having experienced Hearing Board members, and the fact that Mr. Bakke, Ms. Perrin, and Mr. Reeves have indicated their willingness to continue, we ask that you reappoint them. Staff believes the LCAQMD is fortunate to have Members with such strong credentials, history, and unique understanding of our community and environmental matters and are willing to continue to serve on the LCAQMD Hearing Board. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action: RECOMMENDED ACTION: That the Board of Directors re-appoint Roger Bakke as the Professional Engineer Member, Nancy Perrin as the Medical Member, and Cameron Reeves as the Legal Professional Member to the LCAQMD Hearing Board for three year terms.
On motion of Chair Smith, and by vote of the Board, appointed Roger Bakke, Nancy Perrin and Cameron Reeves to the Lake County Air Quality Management District Hearing Board for a three year term. The motion carried by the following vote:
Clerk’s notes: Chair Steele presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Discussion and Consideration for the Establishment of the Lake County Sheriff’s Management Unit. Action Item approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo

Date: February 13, 2018 · To: Jim Steele, Chair, Board of Supervisors · From: Brian Martin, Sheriff-Coroner · Subject: Discussion and Consideration for the Establishment of the Lake County Sheriff's Management Unit. EXECUTIVE SUMMARY:

Sworn Peace Officer Management staff at the Lake County Sheriff's Office is requesting to be recognized as a separate bargaining unit from the Management Unit. This item is to request Board discussion and consideration for the establishment of the Lake County Sheriff's Management Unit. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Consideration for the Establishment of the Lake County Sheriff's Management Unit.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text
..Title ..Body MEMORANDUM TO: Jim Steele, Chair, Board of Supervisors FROM: Brian Martin, Sheriff-Coroner DATE: February 13, 2018 SUBJECT: Discussion and Consideration for the Establishment of the Lake County Sheriff's Management Unit. EXECUTIVE SUMMARY: Sworn Peace Officer Management staff at the Lake County Sheriff's Office is requesting to be recognized as a separate bargaining unit from the Management Unit. This item is to request Board discussion and consideration for the establishment of the Lake County Sheriff's Management Unit. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Consideration for the Establishment of the Lake County Sheriff's Management Unit.
On motion of Supervisor Simon, and by vote of the Board, approved the establishment of the Lake County Sheriff’s Management Unit. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin introduced the item. The Sheriffs' Management Unit has asked to be recognized as part of a separate bargaining unit. Undersheriff Chris Macedo presented the item to the Board. Lieutenant Norm Taylor was present and spoke. Chair Steele asked if anyone present wished to speak and the following person spoke: Joan Moss. No one else wished to speak and the public input portion of this item was closed.

10. Closed Session

10.1Conference with Labor Negotiator pursuant to Gov. Code sec. 54957.6: a. Agency Negotiator: Carol J. Huchingson, CAO b. Unrepresented confidential and management employees Closed Session Item
10.2Public Employee Evaluations Title: Human Resources Director Closed Session Item
10.3Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): Two Potential Cases. Closed Session Item Motion carried
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
10.4Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): County of Lake v. PG&E Closed Session Item
10.5Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1): LCCOA v. County of Lake, et al. Closed Session Item
10.6Conference with Real Property Negotiators pursuant to Gov. Code sec. 54956.8: Property owner: Paul and Barbara Breunig/Edward and Tina Brown County reps: Scott De Leon and Jeff Rein Properties: 2575 and 2585 South Main Street APNs: 005-053-18 and 005-053-19 Closed Session Item Motion carried
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
10.3 - On motion of Supervisor Scott, and by vote of the Board, approved to initiate litigation vs. Jack Long / Clearlake Motor Sports in small claims court for recovery of permit fees and unpaid costs. The motion carried by the following vote: Ayes- Supervisors: 5 - Smith, Steele, Brown, Scott and Simon
Clerk’s notes: The Board reconvened into Regular Session at 1:05 p.m. having taken the following action:

11. Adjournment