Board Of Supervisors — Tuesday, March 20, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Proclamation Designating March 20, 2018 as National Agriculture Day in Lake County, CA
Proclamation
passed on consent
7.2Approve Minutes of the Board of Supervisors meeting held February 6, 2018
Minutes
passed on consent
7.3Adopt Resolution Consolidating the Human Resources Department into a Division of the Administrative Office and Amending Resolution No. 2017-25 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office.
Resolution
passed on consent
Motion carried · 4 motions
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
For many years, our Human Resources Department was a division of the County Administrative Office and the HR Director reported to the CAO. In order to best meet the business needs of the County, I am recommending we return to that model, which is common in other jurisdictions.
I am also recommending a new Classification, Deputy County Administrative Officer - Administrative Projects and Grants be adopted and allocated (1.0 Full-Time Equivalent). As your Board is well aware from our recent Community Visioning Forums, focus on grant writing and development of a volunteer employee corps were high priorities to the public.
At the same time, I am recommending that the HR Director Incumbent be reclassified to Deputy County Administrator - Administrative Projects and Grants, thus enabling staffing of these critical functions immediately.
To make these changes cost neutral, upon addition of the new classification, I am also recommending an existing vacant Chief Deputy County Administrative Officer position be deleted.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): Add one new classification, Deputy County Administrative Officer - Administrative Projects and Grants and delete one vacant Chief Deputy County Administrative Officer.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Consolidating the Human Resources Department into a Division of the Administrative Office and Amending Resolution No. 2017-25 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 20, 2018
SUBJECT: Adopt Resolution Consolidating the Human Resources Department into a Division of the Administrative Office and Amending Resolution No. 2017-25 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office.
EXECUTIVE SUMMARY:
For many years, our Human Resources Department was a division of the County Administrative Office and the HR Director reported to the CAO. In order to best meet the business needs of the County, I am recommending we return to that model, which is common in other jurisdictions.
I am also recommending a new Classification, Deputy County Administrative Officer - Administrative Projects and Grants be adopted and allocated (1.0 Full-Time Equivalent). As your Board is well aware from our recent Community Visioning Forums, focus on grant writing and development of a volunteer employee corps were high priorities to the public.
At the same time, I am recommending that the HR Director Incumbent be reclassified to Deputy County Administrator - Administrative Projects and Grants, thus enabling staffing of these critical functions immediately.
To make these changes cost neutral, upon addition of the new classification, I am also recommending an existing vacant Chief Deputy County Administrative Officer position be deleted.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): Add one new classification, Deputy County Administrative Officer - Administrative Projects and Grants and delete one vacant Chief Deputy County Administrative Officer.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Consolidating the Human Resources Department into a Division of the Administrative Office and Amending Resolution No. 2017-25 Establishing Position Allocations for Fiscal Year 2017-2018, Budget Unit No. 1012, Administrative Office.
7.4Approve Letter to Bruce Wilson, Executive Director of the Workforce Alliance of the North Bay, Urging that the Lake County Employment Development Office (EDD) remain open
Letter
pulled on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Your Board has likely heard of impending plans to close the Employment Development Department (EDD) Office in Lake County, which would be an unfortunate disservice to local residents in need of EDD services.
The local workforce development Board (a.k.a., Workforce Alliance of the North Bay of which Supervisors Steele and Simon are Governing Board members) has the final decision-making authority regarding locations of the America's Job Center of California (AJCC), which partners with EDD.
Along with Senator McGuire, Congressman Thompson and Assemblymember Aguiar-Curry, staff is recommending your Board approve and sign the attached letter urging that the Lake County EDD office remain open.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve letter, to Bruce Wilson, Executive Director of the Workforce Alliance of the North Bay, urging that the Lake County EDD office remain open, authorizing all five Board members to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 20, 2018
SUBJECT: Approve Letter to Bruce Wilson, Executive Director of the Workforce Alliance of the North Bay, Urging that the Lake County Employment Development Office (EDD) remain open
EXECUTIVE SUMMARY:
Your Board has likely heard of impending plans to close the Employment Development Department (EDD) Office in Lake County, which would be an unfortunate disservice to local residents in need of EDD services.
The local workforce development Board (a.k.a., Workforce Alliance of the North Bay of which Supervisors Steele and Simon are Governing Board members) has the final decision-making authority regarding locations of the America's Job Center of California (AJCC), which partners with EDD.
Along with Senator McGuire, Congressman Thompson and Assemblymember Aguiar-Curry, staff is recommending your Board approve and sign the attached letter urging that the Lake County EDD office remain open.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve letter, to Bruce Wilson, Executive Director of the Workforce Alliance of the North Bay, urging that the Lake County EDD office remain open, authorizing all five Board members to sign.
On motion of Supervisor Smith, and by vote of the Board, approved the letter to Bruce Wilson, Executive Director of the Workforce Alliance of the North Bay, to ensure that the Lake County Employment Development Office (EDD) will remain open. The motion carried by the following vote:
Clerk’s notes: This item was pulled at the request of the Board for further discussion.
County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.5Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr. Peter Galagar
Action Item
passed on consent
Staff memo
FISCAL IMPACT: Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
FISCAL IMPACT: Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT: None
..Recommended Action
RECOMMENDED ACTION:
Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr.Peter Galagar.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Todd Metcalf
DATE: March 20, 2018
SUBJECT: Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr. Peter Galagar
EXECUTIVE SUMMARY: As this candidate possesses a Doctorate in Psychology and more than 25 years' experience in providing specialty mental health services, I am requesting approval to bring Dr. Galagar in at the advanced step. The Director of Human Resources is in agreement.
FISCAL IMPACT: Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
FISCAL IMPACT: Adequate funds exist in wages and benefits object codes for this request and is accounted for in the existing budget due to unfilled positions resulting in staff salary savings.
STAFFING IMPACT: None
..Recommended Action
RECOMMENDED ACTION:
Approve Request for Advance Step Hiring of Mental Health Specialist II, Step 5 for Dr.Peter Galagar.
7.6Adopt Resolution Authorizing Access to State and Local Summary Criminal History Information by the Department of Child Support Services
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached is a Resolution which is required by the Department of Child Support Services for two purposes. The first is so the Department may obtain our own ORI which will enable us to have direct connectivity to the California Law Enforcement Telecommunications System (CLETS), along with CalPhoto, for use in our day to day business. This information is currently received through the DA's office, as needed. Secondly, we need the Resolution to implement the new IRS Publication 1075 requirements of an additional background check every 10 years of service which is: fingerprint check to all 50 states, and a law enforcement check in every city and/or county the employee has resided in for the past 5 years. This will give the department state and federal level summary criminal history information and subsequent arrest notification which is required to ensure the employees of this department continue to meet the standards required by the IRS and CLETS. The department would work with Human Resources should any issues arise, with the added backgrounds, which effect the employment of an employee.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Access to State and Local Summary Criminal History Information by the Department of Child Support Services
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Gail Woodworth
Director, Child Support Services
DATE: March 20, 2018
SUBJECT: Adopt Resolution Authorizing Access to State and Local Summary Criminal History Information by the Department of Child Support Services
EXECUTIVE SUMMARY: Attached is a Resolution which is required by the Department of Child Support Services for two purposes. The first is so the Department may obtain our own ORI which will enable us to have direct connectivity to the California Law Enforcement Telecommunications System (CLETS), along with CalPhoto, for use in our day to day business. This information is currently received through the DA's office, as needed. Secondly, we need the Resolution to implement the new IRS Publication 1075 requirements of an additional background check every 10 years of service which is: fingerprint check to all 50 states, and a law enforcement check in every city and/or county the employee has resided in for the past 5 years. This will give the department state and federal level summary criminal history information and subsequent arrest notification which is required to ensure the employees of this department continue to meet the standards required by the IRS and CLETS. The department would work with Human Resources should any issues arise, with the added backgrounds, which effect the employment of an employee.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $3500
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Authorizing Access to State and Local Summary Criminal History Information by the Department of Child Support Services
7.7(Sitting as the Kelseyville County Waterworks District #3, Board of Directors) (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle to be utilized within the Kelseyville County Waterworks District #3; and (b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford of Sacramento in the amount of $33,067.50
Action Item
pulled on consent
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
(a) On motion of Supervisor Smith, and by vote of the Board, approved to waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle to be utilized within the Kelseyville County Waterworks District #3. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) On motion of Supervisor Smith, and by vote of the Board, authorized the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford of Sacramento in the amount of $33,067.50. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: This item was pulled at the request of a public member for further discussion.
Special Districts Administrator Jan Coppinger introduced the item. Special Districts Deputy Administrator Scott Harter was also present.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.8(Sitting as the Lake County Sanitation District, Board of Directors) (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Lake County Sanitation District Southeast division; and (b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford of Sacramento in the amount of $33,067.50.
Action Item
pulled on consent
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff is proposing the replacement of SD15 (a 1999 Ford F250 4WD with 151,990 miles which has been inoperable for some time due to wiring harness and electrical issues which the shop has been unable to resolve) with a Ford F250 Extracab, 4WD. The vehicle will be managed within the Central Garage vehicle pool.
Sufficient funds have been budgeted to award the contract. It is recommended that the Board of Directors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the District and authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a Purchase Order for procurement of one (1) vehicle under the Statewide contract in the amount of $33,067.50
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $36,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted to award the contract.
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Lake County Sanitation District Southeast division
(b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford of Sacramento in the amount of $33,067.50.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Sanitation District
FROM: Scott Harter, Deputy Administrator
Jan Coppinger, Special Districts Administrator
DATE: March 20, 2018
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Lake County Sanitation District Southeast division; and (b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford of Sacramento in the amount of $33,067.50.
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State Contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff is proposing the replacement of SD15 (a 1999 Ford F250 4WD with 151,990 miles which has been inoperable for some time due to wiring harness and electrical issues which the shop has been unable to resolve) with a Ford F250 Extracab, 4WD. The vehicle will be managed within the Central Garage vehicle pool.
Sufficient funds have been budgeted to award the contract. It is recommended that the Board of Directors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the District and authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a Purchase Order for procurement of one (1) vehicle under the Statewide contract in the amount of $33,067.50
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $33,067.50
Amount Budgeted: $36,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted to award the contract.
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Lake County Sanitation District Southeast division
(b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford of Sacramento in the amount of $33,067.50.
(a) On motion of Supervisor Smith, and by vote of the Board, approved to waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle to be utilized within the Lake County Sanitation District Southeast division. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) On motion of Supervisor Smith, and by vote of the Board, authorized the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford of Sacramento in the amount of $33,067.50. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: This item was pulled at the request of a public member for further discussion.
Special Districts Administrator Jan Coppinger presented the item to the Board. Special Districts Deputy Administrator Scott Harter was also present.
Chari Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.9(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve to issue a purchase order in the amount of $30,700.31 to ProForce Law Enforcement for the purchase of 25 - X26P Taser units.
Action Item
passed on consent
Staff memo
The X-26P Taser unit is an advanced non-lethal device. It uses a technology to safely incapacitate dangerous, combative or high risk subjects who pose a risk to law enforcement officers, citizens or themselves.
Tasers are designed to affect the central nervous system. The X-26 fires two probes up to a distance of 25 feet. These probes are connected to the weapon by high voltage insulated wire. An electrical signal is transmitted through the wires to where the probes make contact with the body or clothing, resulting in an immediate loss of neuromuscular control and the ability to perform coordinated action for the duration of the impulse.
Each time the X-26 is fired, it stores the time, date and duration of each discharge along with the temperature at the time of use for the last 2,000 firings. This data protects officers from claims of excessive use of force by providing complete and accurate data. When a taser is fired, it disperses AFID's (anti-felon identifications) which are unique coded tags. These tags are serial numbered and can be traced to the taser device from which it was fired.
The Sheriff's Department requests to purchase 25 X-26P Taser units at a cost of $1,022 per unit.
This is a sole source purchase. A copy of the quote is attached. We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 30,701
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are allocated in the Rural Sheriff's budget unit 2206 object code 38.00. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve to issue a purchase order in the amount of $30,700.31 to ProForce Law Enforcement for the purchase of 25 - X26P Taser units.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 20, 2018
SUBJECT: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve to issue a purchase order in the amount of $30,700.31 to ProForce Law Enforcement for the purchase of 25 - X26P Taser units.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Department requests your Boards' approval for the purchase of 25 X-26P Taser units.
The X-26P Taser unit is an advanced non-lethal device. It uses a technology to safely incapacitate dangerous, combative or high risk subjects who pose a risk to law enforcement officers, citizens or themselves.
Tasers are designed to affect the central nervous system. The X-26 fires two probes up to a distance of 25 feet. These probes are connected to the weapon by high voltage insulated wire. An electrical signal is transmitted through the wires to where the probes make contact with the body or clothing, resulting in an immediate loss of neuromuscular control and the ability to perform coordinated action for the duration of the impulse.
Each time the X-26 is fired, it stores the time, date and duration of each discharge along with the temperature at the time of use for the last 2,000 firings. This data protects officers from claims of excessive use of force by providing complete and accurate data. When a taser is fired, it disperses AFID's (anti-felon identifications) which are unique coded tags. These tags are serial numbered and can be traced to the taser device from which it was fired.
The Sheriff's Department requests to purchase 25 X-26P Taser units at a cost of $1,022 per unit.
This is a sole source purchase. A copy of the quote is attached. We recommend your Board waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for procurement through ProForce Law Enforcement.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 30,701
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are allocated in the Rural Sheriff's budget unit 2206 object code 38.00. There is no cost to the County.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve to issue a purchase order in the amount of $30,700.31 to ProForce Law Enforcement for the purchase of 25 - X26P Taser units.
7.10Approve Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for three extra help janitors.
Jo Ellen Bogue, Joseph Dahlquist and Joseph Maninger have been working for the Department of Social Services since June 2017. They do janitorial work for our 11 buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Amount Budgeted: $3,600.00
Additional Requested: $ 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
Thank you for your consideration.
Cc: Micki Dolby, Deputy Social Services Director
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: March 20, 2018
SUBJECT: Approve Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for three extra help janitors.
Jo Ellen Bogue, Joseph Dahlquist and Joseph Maninger have been working for the Department of Social Services since June 2017. They do janitorial work for our 11 buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $3,600.00
Amount Budgeted: $3,600.00
Additional Requested: $ 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Waiver of the 900 Hour Limit for Certain Janitorial Positions within the Department of Social Services
Thank you for your consideration.
Cc: Micki Dolby, Deputy Social Services Director
7.11Approve Waiver of the 900 Hour Limit for Certain Facility Maintenance Positions within the Department of Social Services
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for three extra help facility maintenance workers.
Robert Kuckowicz, Steven Marler and Alex Ramirez have been working for the Department of Social Services since June 2016. They do facility maintenance work for our eleven buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Amount Budgeted: $4500.00
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this.
STAFFING IMPACT (if applicable):None.
..Recommended Action
RECOMMENDED ACTION:
Approve Waiver of the 900 Hour Limit for Certain Facility Maintenance Positions within the Department of Social Services
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: March 20, 2018
SUBJECT: Approve Waiver of the 900 Hour Limit for Certain Facility Maintenance Positions within the Department of Social Services
EXECUTIVE SUMMARY:
The Department of Social Services requests authorization to waive the 900 hour limit for three extra help facility maintenance workers.
Robert Kuckowicz, Steven Marler and Alex Ramirez have been working for the Department of Social Services since June 2016. They do facility maintenance work for our eleven buildings. Their wages are paid out of Budget Unit 5011, Social Services Administration. We have sufficient salary savings to cover this increase in cost. Their hours will not exceed 999.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $4500.00
Amount Budgeted: $4500.00
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no County cost associated with this.
STAFFING IMPACT (if applicable):None.
..Recommended Action
RECOMMENDED ACTION:
Approve Waiver of the 900 Hour Limit for Certain Facility Maintenance Positions within the Department of Social Services
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
7.12(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Special Districts Administration division; and (b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Winner Chevrolet in the amount of $24,005.40.
Action Item
pulled on consent
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of SD08 (a 2006 Ford F150 with 217,969 miles which has recently blown the engine) with a Chevrolet Silverado 1500 extra cab for our Connection Technician within the Special Districts Administration division. The vehicle will be managed by within the Central Garage vehicle pool.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. An acceptable proposal was received from Matt Mazzei Chevrolet on the vehicle however it exceeded 110% of the proposal from Winner Chevrolet, therefore Winner Chevrolet was deemed to have the low proposal.
Sufficient funds have been budgeted to award contracts. We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Special Districts Administrator/Assistant Purchasing Agent to issue Purchase Orders for procurement of one (1) vehicle under the Statewide contract to Winner Chevrolet of Elk Grove in the amount of $24,005.40.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $24,005.40
Amount Budgeted: $28.000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted to award the purchase order
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Special Districts Administration division
(b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Winner Chevrolet in the amount of $24,005.40.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott Harter, Deputy Administrator
Jan Coppinger, Administrator
DATE: March 20, 2018
SUBJECT: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Special Districts Administration division; and (b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Winner Chevrolet in the amount of $24,005.40
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of SD08 (a 2006 Ford F150 with 217,969 miles which has recently blown the engine) with a Chevrolet Silverado 1500 extra cab for our Connection Technician within the Special Districts Administration division. The vehicle will be managed by within the Central Garage vehicle pool.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered to our local dealership to solicit their proposals on suggested or equivalent vehicles. An acceptable proposal was received from Matt Mazzei Chevrolet on the vehicle however it exceeded 110% of the proposal from Winner Chevrolet, therefore Winner Chevrolet was deemed to have the low proposal.
Sufficient funds have been budgeted to award contracts. We recommend that the Board of Supervisors waive the formal bidding process, per Ordinance #2406, Purchasing Code No. 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Special Districts Administrator/Assistant Purchasing Agent to issue Purchase Orders for procurement of one (1) vehicle under the Statewide contract to Winner Chevrolet of Elk Grove in the amount of $24,005.40.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $24,005.40
Amount Budgeted: $28.000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted to award the purchase order
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Special Districts Administration division
(b) Authorize the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Winner Chevrolet in the amount of $24,005.40.
(a) On motion of Supervisor Smith, and by vote of the Board, waived the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of a vehicle within the Special Districts Administration division. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) On motion of Supervisor Smith, and by vote of the Board, authorized the Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Winner Chevrolet in the amount of $24,005.40. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.12, with the exception of 7.4, 7.7, 7.8 and 7.12, which were pulled and taken up immediately after approval of the Consent Agenda. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: This item was pulled at the request of a public member for further discussion.
Special Districts Administrator Jan Coppinger presented the item to the Board. Special Districts Deputy Administrator Scott Harter was also present and spoke.
Chari Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Timed Items
8.19:05 A.M. - Public Input
Motion carried · 3 motions
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Clerk’s notes: Public Works Surveyor Gordon Haggitt recognized National Surveyors Week in Lake County, CA. Courtney Blackburn, Christine Sowka and James Reed spoke.
8.39:15 A.M. - PUBLIC HEARING - (Continued from March 6, 2018) Consideration of a Resolution Imposing the County’s Last, Best, and Final Offer to Lake County Employees Association, Unit 4
Public Hearing
Adopted — Pass
Staff memo
Pursuant to Government Code section 3505.7, "After any applicable mediation and fact-finding procedures have been exhausted . . . a public agency that is not required to proceed to interest arbitration may, after holding a public hearing regarding the impasse, implement its last, best, and final offer."
Before the Board for consideration is a Resolution imposing the last, best and final offer. Of note, the following items were in the last, best and final offer:
1. Supervisor Training: New supervisors will receive yearly training done by the Lake County Human Resources Department;
2. Personnel Policies: County agrees to review any proposed changes presented by the union regarding personnel policies;
3. Step Demotion: Employees will return to prior pay on voluntary step demotion;
4. Above Class: Clarification was made to above-class compensation;
5. Personal Leave: Union employees will be allowed two (2) days of Personal Leave;
6. Probationary Period: Removal of language requiring different Merit System probation, to match Merit System changes;
7. Step Demotion at Layoff: Employees will return to prior pay on demotion in lieu of layoff;
8. Standby: Remove references to pagers in standby section;
9. Salaries: Increase salaries for department-specific classifications (Public Health Nurses) and/or class series that have had a pattern of recruitment and retention issues.
The County can impose the terms of the last, best and final offer for a period of up to a year. The negotiation team is recommending that the resolution be effective through September 30, 2018, to be consistent with Unit 3 and 5.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Imposing the County's Last, Best, and Final Offer to Lake County Employees Association, Unit 4.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 20, 2018
SUBJECT: PUBLIC HEARING - (Continued from March 6, 2018) Consideration of a Resolution Imposing the County's Last, Best, and Final Offer to Lake County Employees Association, Unit 4
EXECUTIVE SUMMARY:
Lake County and the Lake County Employee's Association (LCEA) units 3, 4, and 5 met starting in April 2017. After meeting in good faith approximately seven (7) times, the County issued a Last, Best and Final offer on October 6, 2017. Units 3 and 5 accepted the offer, and a successor MOU was approved by the Board of Supervisors on February 27, 2018. Unit 4 rejected the offer and notified the County that they would not proceed with mediation or fact-finding.
Pursuant to Government Code section 3505.7, "After any applicable mediation and fact-finding procedures have been exhausted . . . a public agency that is not required to proceed to interest arbitration may, after holding a public hearing regarding the impasse, implement its last, best, and final offer."
Before the Board for consideration is a Resolution imposing the last, best and final offer. Of note, the following items were in the last, best and final offer:
1. Supervisor Training: New supervisors will receive yearly training done by the Lake County Human Resources Department;
2. Personnel Policies: County agrees to review any proposed changes presented by the union regarding personnel policies;
3. Step Demotion: Employees will return to prior pay on voluntary step demotion;
4. Above Class: Clarification was made to above-class compensation;
5. Personal Leave: Union employees will be allowed two (2) days of Personal Leave;
6. Probationary Period: Removal of language requiring different Merit System probation, to match Merit System changes;
7. Step Demotion at Layoff: Employees will return to prior pay on demotion in lieu of layoff;
8. Standby: Remove references to pagers in standby section;
9. Salaries: Increase salaries for department-specific classifications (Public Health Nurses) and/or class series that have had a pattern of recruitment and retention issues.
The County can impose the terms of the last, best and final offer for a period of up to a year. The negotiation team is recommending that the resolution be effective through September 30, 2018, to be consistent with Unit 3 and 5.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Imposing the County's Last, Best, and Final Offer to Lake County Employees Association, Unit 4.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele opened the Public Hearing and asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
8.49:30 A.M. - PUBLIC HEARING - Consideration of Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan. (Staff requesting continuation of this item to March 27th @ 9:30 A.M.)
Public Hearing
continued — Pass
Staff memo
EXECUTIVE SUMMARY:
**Staff is requesting this item be continued to March 27, 2018 at 9:30 A.M as not all fire districts have met.**
Staff requests the Public Hearing be opened and continued to March 27, 2018 at 9:30 A.M. to allow all fire districts time to meet, adopt and submit their Resolutions to the County for review.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff requests this matter be continued to March 27, 2018 at 9:30 A.M.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 20, 2018
SUBJECT: 9:30 A.M. - PUBLIC HEARING - Consideration of Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan. (Staff requesting continuation of this item to March 27th @ 9:30 A.M.)
EXECUTIVE SUMMARY:
**Staff is requesting this item be continued to March 27, 2018 at 9:30 A.M as not all fire districts have met.**
Staff requests the Public Hearing be opened and continued to March 27, 2018 at 9:30 A.M. to allow all fire districts time to meet, adopt and submit their Resolutions to the County for review.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Staff requests this matter be continued to March 27, 2018 at 9:30 A.M.
On motion of Supervisor Smith, and by vote of the Board, continued the Resolution Approving Resolutions and Capital Fire Facility and Equipment Plans Submitted by Lake County Fire Agencies and Updating the Lake County Capital Fire Facility and Equipment Plan to March 27, 2018 @ 9:30 A.M. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:45 A.M. - (a) Consideration of waiving the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of goods; and (b) Consideration of the Everbridge Mass Notification User Agreement
Action Item
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Everbridge is a mass telephonic notification system that has the ability to connect with the public via landline telephone, cell phone, computer and tablet. Everbridge has the ability to be used by Special Districts for "boil water" notices, Public Health for "Public Health" matters, as well as a call back system for County employees in disasters or other emergency or critical situations where a prompt response is required. The system has a mapping program that can be used to help locate the vulnerable population in Lake County that may need assistance with evacuations during emergencies. The system has a Weather Alert and is compatible with the Integrated Public Alert Warning Systems (IPAWS).
Everbridge offers a unified, web-based platform to send messages over a multitude of channels, including wireless emergency alerts, email, alerts to tablets, mobile phones, and computers, IPAWS, and mass telephonic notification.
This system will allow users from many departments to quickly and efficiently disseminate reliable, comprehensive information to a public that is increasingly demanding timely updates during disasters and other events.
Everbridge is a web-based system in which administrators are able to initiate notifications from anywhere they have an internet connection. The system is able to be configured to send specific messages to:
* Identified special needs populations
* Employee groups
* Pre-designated geographical regions
o School Districts
o Supervisorial Districts
o Flood Plains
o Designated Communities
Notifications can be sent using map based drawing and selection tools, as well as shape files imported from systems such as Google Maps, Bing Maps, and ESRI.
Notifications can be published direction to Facebook and Twitter accounts, and other websites that support access.
The system can generate acknowledgment receipts to ensure recipients understand situations and advisories. Such acknowledgments can also aid in litigation response.
In light of the County's multiple recent disasters and the impending 2018 wildfire season, the Sheriff's Office recommends that your Board approve the purchase of this system. Just as the previous mass notification systems have been made available for use by other County departments, this system will be available for use. Some departments that may have a need for mass notifications are Public Services, Public Health, Public Works, Animal Control, Social Services, or many others. This service is a service that the public demands and deserves. It is a service that is of benefit to all of our communities and many of our departments.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: -0-
Additional Requested: -0-
Annual Cost (if planned for future years): $27,051 +
FISCAL IMPACT (Narrative): The cost of this service for the first year is budgeted and will be shared by the departments who will make best use of it, including OES, Special Districts, Social Services, Health Services, Behavioral Health and Public Works. For future years, OES will apply for funding through the State Homeland Security Grants Program (SHSGP) to cover the cost of service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of goods.
(b) Approve the Everbridge Mass Notification User Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: March 20, 2018
SUBJECT: 9:45 A.M. - (a) Consideration of waiving the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of goods; and (b) Consideration of the Everbridge Mass Notification User Agreement
EXECUTIVE SUMMARY:
Everbridge is a mass telephonic notification system that has the ability to connect with the public via landline telephone, cell phone, computer and tablet. Everbridge has the ability to be used by Special Districts for "boil water" notices, Public Health for "Public Health" matters, as well as a call back system for County employees in disasters or other emergency or critical situations where a prompt response is required. The system has a mapping program that can be used to help locate the vulnerable population in Lake County that may need assistance with evacuations during emergencies. The system has a Weather Alert and is compatible with the Integrated Public Alert Warning Systems (IPAWS).
Everbridge offers a unified, web-based platform to send messages over a multitude of channels, including wireless emergency alerts, email, alerts to tablets, mobile phones, and computers, IPAWS, and mass telephonic notification.
This system will allow users from many departments to quickly and efficiently disseminate reliable, comprehensive information to a public that is increasingly demanding timely updates during disasters and other events.
Everbridge is a web-based system in which administrators are able to initiate notifications from anywhere they have an internet connection. The system is able to be configured to send specific messages to:
* Identified special needs populations
* Employee groups
* Pre-designated geographical regions
o School Districts
o Supervisorial Districts
o Flood Plains
o Designated Communities
Notifications can be sent using map based drawing and selection tools, as well as shape files imported from systems such as Google Maps, Bing Maps, and ESRI.
Notifications can be published direction to Facebook and Twitter accounts, and other websites that support access.
The system can generate acknowledgment receipts to ensure recipients understand situations and advisories. Such acknowledgments can also aid in litigation response.
In light of the County's multiple recent disasters and the impending 2018 wildfire season, the Sheriff's Office recommends that your Board approve the purchase of this system. Just as the previous mass notification systems have been made available for use by other County departments, this system will be available for use. Some departments that may have a need for mass notifications are Public Services, Public Health, Public Works, Animal Control, Social Services, or many others. This service is a service that the public demands and deserves. It is a service that is of benefit to all of our communities and many of our departments.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $27,051
Amount Budgeted: -0-
Additional Requested: -0-
Annual Cost (if planned for future years): $27,051 +
FISCAL IMPACT (Narrative): The cost of this service for the first year is budgeted and will be shared by the departments who will make best use of it, including OES, Special Districts, Social Services, Health Services, Behavioral Health and Public Works. For future years, OES will apply for funding through the State Homeland Security Grants Program (SHSGP) to cover the cost of service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of goods.
(b) Approve the Everbridge Mass Notification User Agreement.
(a) On motion of Supervisor Smith, and by vote of the Board, approved waiving the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of goods. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) On motion of Supervisor Smith, and by vote of the Board, approved the Everbridge Mass Notification User Agreement and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Staff Recommendation to Adjourn the April 19, 2018 Cannabis Workshop and Reschedule the May 17, 2018 Cannabis Workshop
Action Item
approved
Staff memo
Staff is recommending your Board consider adjourning your April 19, 2018 Cannabis Workshop. As you are aware, the Planning Commission is working on Cannabis Distribution and Manufacturing provisions, but their recommendations will not be ready for your Board until sometime after April 19, 2018. In addition, provided your Board adopts the Cannabis Cultivation Ordinance upon second reading on March 20, 2018, said ordinance will become effective thirty days later. A pause in the workshop calendar will make it possible for staff to gear up and focus on the impacts and workload associated with implementation of the ordinance.
Staff is also recommending your Board consider rescheduling your May 17, 2018 Cannabis Workshop because two Board members will be unavailable that day. In light of this, staff recommends your Board reschedule the May 17, 2018 Cannabis Workshop to Tuesday, May 22, 2018, commencing at 1:30 p.m.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adjourn April 19, 2018 Cannabis Workshop and reschedule May 17, 2018 workshop to May 22, 2018 at 1:30 p.m.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: March 20, 2018
SUBJECT: Consideration of staff recommendation to adjourn the April 19, 2018 Cannabis Workshop and Reschedule the May 17, 2018 Cannabis Workshop
EXECUTIVE SUMMARY:
Staff is recommending your Board consider adjourning your April 19, 2018 Cannabis Workshop. As you are aware, the Planning Commission is working on Cannabis Distribution and Manufacturing provisions, but their recommendations will not be ready for your Board until sometime after April 19, 2018. In addition, provided your Board adopts the Cannabis Cultivation Ordinance upon second reading on March 20, 2018, said ordinance will become effective thirty days later. A pause in the workshop calendar will make it possible for staff to gear up and focus on the impacts and workload associated with implementation of the ordinance.
Staff is also recommending your Board consider rescheduling your May 17, 2018 Cannabis Workshop because two Board members will be unavailable that day. In light of this, staff recommends your Board reschedule the May 17, 2018 Cannabis Workshop to Tuesday, May 22, 2018, commencing at 1:30 p.m.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adjourn April 19, 2018 Cannabis Workshop and reschedule May 17, 2018 workshop to May 22, 2018 at 1:30 p.m.
There was Board consensus to adjourn the April 19, 2018 Cannabis Workshop and reschedule the May 17, 2018 workshop to May 22, 2018 at 1:30 p.m.
Clerk’s notes: County Administrative Oficer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3SECOND READING - Consideration of Ordinance for Proposed Amendments to Chapter 21, Article 27 of the Lake County Code to Regulate the Cultivation of Cannabis
Ordinance
Adopted, as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
Attached is the updated draft Cannabis Cultivation Ordinance. The current draft reflects direction given by the Planning Commission at their February 8, 2018 meeting, as well as direction by the Board at the February 15, 2018 Special Meeting Workshop, the March 6, 2018 and the March 13, 2018 Meeting.
This ordinance regulates the cultivation of commercial cannabis. The regulation takes place through conditional use permits, depending on the type and size of cultivation proposed.
The ordinance includes provisions for development standards, site standards, compliance monitoring, reporting requirements, prohibited activities, protection of minors, commercial cannabis cultivation exclusion zones, and enforcement procedures.
FISCAL IMPACT (Narrative): The fiscal impact of the cannabis regulatory system is not included in the current budget. Permit fees have been formulated to cover the cost of processing and managing the permits. As an entirely new program, should a fee adjustment become necessary, it will come to the Board for consideration in the future.
STAFFING IMPACT (if applicable): Staffing impact is unknown and dependent on the number of permit applications allowed.
..Recommended Action
Adopt the Ordinance for proposed amendments to Chapter 21, Article 27 of the Lake County Code to Regulate the Cultivation of Cannabis.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Robert Massarelli, Community Development Department
DATE: March 20, 2018
SUBJECT: Second Reading - Consideration of Ordinance for Proposed Amendments to Chapter 21, Article 27 of the Lake County Code to Regulate the Cultivation of Cannabis
EXECUTIVE SUMMARY:
Attached is the updated draft Cannabis Cultivation Ordinance. The current draft reflects direction given by the Planning Commission at their February 8, 2018 meeting, as well as direction by the Board at the February 15, 2018 Special Meeting Workshop, the March 6, 2018 and the March 13, 2018 Meeting.
This ordinance regulates the cultivation of commercial cannabis. The regulation takes place through conditional use permits, depending on the type and size of cultivation proposed.
The ordinance includes provisions for development standards, site standards, compliance monitoring, reporting requirements, prohibited activities, protection of minors, commercial cannabis cultivation exclusion zones, and enforcement procedures.
FISCAL IMPACT (Narrative): The fiscal impact of the cannabis regulatory system is not included in the current budget. Permit fees have been formulated to cover the cost of processing and managing the permits. As an entirely new program, should a fee adjustment become necessary, it will come to the Board for consideration in the future.
STAFFING IMPACT (if applicable): Staffing impact is unknown and dependent on the number of permit applications allowed.
..Recommended Action
Adopt the Ordinance for proposed amendments to Chapter 21, Article 27 of the Lake County Code to Regulate the Cultivation of Cannabis.
Supervisor Smith offered Ordinance No. 3073, with two clerical errors corrected, and it was passed by roll call vote:
Clerk’s notes: Community Development Director Bob Massarelli presented the item to the Board.
Chair Steele asked if anyone present wished to speak and the following people spoke: Armand Ketcham, Richard Durham, Michael Green, Joan Moss, Richard Knoll, Eric Sklar and Dave Lawrey. No one else wished to speak and the public input portion of this item was closed.
9.4Consideration of a Resolution Expressing the Intent of the Board of Supervisors in its Adoption of Urgency Ordinance Number 3071
Resolution
Adopted — Pass
Staff memo
During the Board of Supervisors' Cannabis Workshop on March 15, 2018, your Board instructed me to prepare a resolution relating to temporary State licensure for your consideration at the regularly scheduled meeting of the Board on March 20, 2018.
Through this resolution, your Board wishes to express your intent that the County's Urgency Ordinance Number 3071 be viewed as a means to ensure that those persons applying to the State for temporary cannabis cultivation licenses, who are in compliance with requirements of Ordinance Number 3071, remain eligible for and active in the State process to obtain temporary State cultivation licenses. The Board further wishes to express that, with its passage of the County's permanent cannabis cultivation ordinance on this date, it intends that persons eligible for temporary State licenses for cultivation of the nature and type permitted by the County's permanent cultivation ordinance will be permitted by the County, subject to all terms and conditions of the permanent ordinance when it becomes effective.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Expressing the Intent of the Board of Supervisors in its Adoption of Urgency Ordinance Number 3071.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: March 20, 2018
SUBJECT: Consideration of a Resolution Expressing the Intent of the Board of Supervisors in its Adoption of Urgency Ordinance Number 3071
EXECUTIVE SUMMARY:
During the Board of Supervisors' Cannabis Workshop on March 15, 2018, your Board instructed me to prepare a resolution relating to temporary State licensure for your consideration at the regularly scheduled meeting of the Board on March 20, 2018.
Through this resolution, your Board wishes to express your intent that the County's Urgency Ordinance Number 3071 be viewed as a means to ensure that those persons applying to the State for temporary cannabis cultivation licenses, who are in compliance with requirements of Ordinance Number 3071, remain eligible for and active in the State process to obtain temporary State cultivation licenses. The Board further wishes to express that, with its passage of the County's permanent cannabis cultivation ordinance on this date, it intends that persons eligible for temporary State licenses for cultivation of the nature and type permitted by the County's permanent cultivation ordinance will be permitted by the County, subject to all terms and conditions of the permanent ordinance when it becomes effective.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt a Resolution Expressing the Intent of the Board of Supervisors in its Adoption of Urgency Ordinance Number 3071.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Community Development Director Bob Massarelli was present and spoke. Senior Planner Michelle Irace was also present.
Chair Steele asked if anyone present wished to speak and the following people spoke: Eric Sklar, Richard Knoll, Michael Green, Bob Scala and Lance Williams. No one else wished to speak and the public input portion of this item was closed.
9.5Consideration of a Resolution Authorizing Hiring Incentives for Deputy Sheriff I/II Job Classifications
Resolution
Adopted, as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
The history of employment recruitment and retention difficulties within the County of Lake is long and consistent. Within the Sheriff's Department, this has been a common problem for years. There are a number of factors that contribute to these difficulties including less competitive wage and benefits packages, competition for qualified candidates by neighboring agencies, and a decline in the interest for law enforcement amongst people entering the workforce.
A California Constitution Amendment from 1993 (CA Constitution Article XIII, Section 35(a)(2) which primarily addresses taxation, also outlines California's citizens expectations of local government and local officials. The section reads: "The protection of the public safety is the first responsibility of local government and local officials have an obligation to give priority to the provision of adequate public safety services." Article XIII, Section 36 (a)(1)(A) indicates that "Public Safety Services" includes "Employing and training public safety officials, including law enforcement personnel, attorneys assigned to criminal proceedings, and court security staff." Clearly, we have an obligation to the communities we serve to make such services our top priority. Such services can't be provided without employees.
The Sheriff's Office responsibility for law enforcement services in the unincorporated area includes a population of approximately 44,700 people. The estimated population of the County in 2015 was 64,591, less the estimated population of the City of Lakeport of 4,772, and the City of Clearlake of 15,052, giving us an estimated population in the unincorporated areas of 44,767.
The International Association of Chiefs of Police pulled data from the Bureau of Justice Statistics Data for a 2003 report titled "Police Officer to Population Ratios." I have included a copy of the 1 page report with this memo. The report indicates that for an agency serving a population of 25,000-to 49,999 people, the average ratio of full time officers is 1.8 per 1,000 residents. For all populations of all sizes, the ratio is 2.5 per 1,000.
The Sheriff's Office budget has 66 full time deputy sheriff classification positions allocated. Of those, only 47 positions are currently filled. As I write this, I am aware of a deputy sheriff who has received a conditional job offer from a local police department, and is in the final hiring stages. I expect to receive his notice of resignation very soon.
According to the statistics cited above, the average number of full time officers for agencies serving a population the size of unincorporated Lake County's is 80. Even if all of our allocated positions were full, we would fall short.
Your Board has worked collaboratively with the Sheriff's Office to address these issues. Reclassifying 5 Deputy Sheriff positions to Deputy Sheriff/Trainee positions has allowed us to add 4 deputies to the street, and obtain multi-year commitments from them in exchange for the opportunity to attend the academy. I am very grateful for this, and intend to continue that program. Despite these efforts, attracting qualified applicants continues to be a challenge.
In an effort to attract more candidates, I am proposing this resolution to offer hiring incentives to applicants who have already completed an academy, or are already currently certified and eligible to be hired as deputy sheriffs. Many other agencies offer hiring bonuses to attract candidates. The Santa Cruz Police Department offers a $10,000 hiring bonus. The City of Eureka offers a $5,000 hiring bonus for entry level officers, and a $15,000 bonus for laterals. The City of Modesto offers a $15,000 bonus for laterals. The Napa County Sheriff's Office offers a $5,000 hiring bonus and a $20,000 college loan reimbursement. Such incentives are becoming more commonplace as agencies compete for a limited pool of qualified candidates.
It is my recommendation that funds from Rural Sheriff's Budget Unit 2206 be used to fund these hiring bonuses. Funds in this Budget Unit are a result of AB 443 passed in 2001 and enacted in Government Code Section 30070. Pursuant to state law, Lake County is allocated $500,000 each year for our Rural Sheriff's Budget. The funds are specifically earmarked to enhance law enforcement efforts and recruiting and retaining qualified Deputy Sheriff staffing will most certainly meet this goal.
I respectfully request your Board's approval of this resolution. I understand that hiring difficulties trouble multiple County Departments, and there is a desire to ease the burden for all, but the Constitutional mandate for the provision of public safety services combined with specifically designated funding for exactly this type of purpose, makes the Sheriff's Department a unique department for this proposal.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted: 20,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Incentives will be paid from the Rural Sheriff's budget 2206 and there is no cost to the County General Fund.
STAFFING IMPACT (if applicable): The resolution authorizes eligibility for 10 full time Deputy Sheriff applicants to receive incentive payments.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends adoption of the Resolution authorizing hiring incentives for Deputy Sheriff I/II job classifications
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: March 20, 2018
SUBJECT: Consideration of a Resolution Authorizing Hiring Incentives for Deputy Sheriff I/II Job Classifications
EXECUTIVE SUMMARY:
The history of employment recruitment and retention difficulties within the County of Lake is long and consistent. Within the Sheriff's Department, this has been a common problem for years. There are a number of factors that contribute to these difficulties including less competitive wage and benefits packages, competition for qualified candidates by neighboring agencies, and a decline in the interest for law enforcement amongst people entering the workforce.
A California Constitution Amendment from 1993 (CA Constitution Article XIII, Section 35(a)(2) which primarily addresses taxation, also outlines California's citizens expectations of local government and local officials. The section reads: "The protection of the public safety is the first responsibility of local government and local officials have an obligation to give priority to the provision of adequate public safety services." Article XIII, Section 36 (a)(1)(A) indicates that "Public Safety Services" includes "Employing and training public safety officials, including law enforcement personnel, attorneys assigned to criminal proceedings, and court security staff." Clearly, we have an obligation to the communities we serve to make such services our top priority. Such services can't be provided without employees.
The Sheriff's Office responsibility for law enforcement services in the unincorporated area includes a population of approximately 44,700 people. The estimated population of the County in 2015 was 64,591, less the estimated population of the City of Lakeport of 4,772, and the City of Clearlake of 15,052, giving us an estimated population in the unincorporated areas of 44,767.
The International Association of Chiefs of Police pulled data from the Bureau of Justice Statistics Data for a 2003 report titled "Police Officer to Population Ratios." I have included a copy of the 1 page report with this memo. The report indicates that for an agency serving a population of 25,000-to 49,999 people, the average ratio of full time officers is 1.8 per 1,000 residents. For all populations of all sizes, the ratio is 2.5 per 1,000.
The Sheriff's Office budget has 66 full time deputy sheriff classification positions allocated. Of those, only 47 positions are currently filled. As I write this, I am aware of a deputy sheriff who has received a conditional job offer from a local police department, and is in the final hiring stages. I expect to receive his notice of resignation very soon.
According to the statistics cited above, the average number of full time officers for agencies serving a population the size of unincorporated Lake County's is 80. Even if all of our allocated positions were full, we would fall short.
Your Board has worked collaboratively with the Sheriff's Office to address these issues. Reclassifying 5 Deputy Sheriff positions to Deputy Sheriff/Trainee positions has allowed us to add 4 deputies to the street, and obtain multi-year commitments from them in exchange for the opportunity to attend the academy. I am very grateful for this, and intend to continue that program. Despite these efforts, attracting qualified applicants continues to be a challenge.
In an effort to attract more candidates, I am proposing this resolution to offer hiring incentives to applicants who have already completed an academy, or are already currently certified and eligible to be hired as deputy sheriffs. Many other agencies offer hiring bonuses to attract candidates. The Santa Cruz Police Department offers a $10,000 hiring bonus. The City of Eureka offers a $5,000 hiring bonus for entry level officers, and a $15,000 bonus for laterals. The City of Modesto offers a $15,000 bonus for laterals. The Napa County Sheriff's Office offers a $5,000 hiring bonus and a $20,000 college loan reimbursement. Such incentives are becoming more commonplace as agencies compete for a limited pool of qualified candidates.
It is my recommendation that funds from Rural Sheriff's Budget Unit 2206 be used to fund these hiring bonuses. Funds in this Budget Unit are a result of AB 443 passed in 2001 and enacted in Government Code Section 30070. Pursuant to state law, Lake County is allocated $500,000 each year for our Rural Sheriff's Budget. The funds are specifically earmarked to enhance law enforcement efforts and recruiting and retaining qualified Deputy Sheriff staffing will most certainly meet this goal.
I respectfully request your Board's approval of this resolution. I understand that hiring difficulties trouble multiple County Departments, and there is a desire to ease the burden for all, but the Constitutional mandate for the provision of public safety services combined with specifically designated funding for exactly this type of purpose, makes the Sheriff's Department a unique department for this proposal.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: 50,000
Amount Budgeted: 20,000
Additional Requested: N/A
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Incentives will be paid from the Rural Sheriff's budget 2206 and there is no cost to the County General Fund.
STAFFING IMPACT (if applicable): The resolution authorizes eligibility for 10 full time Deputy Sheriff applicants to receive incentive payments.
..Recommended Action
RECOMMENDED ACTION:
The Sheriff's Department recommends adoption of the Resolution authorizing hiring incentives for Deputy Sheriff I/II job classifications
Supervisor Brown offered the Resolution, as amended to become effective April 1, 2018, and it was passed by roll call vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Employee Disciplinary Appeal (EDA 16-04) Pursuant to Gov. Code sec. 54957
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:32 a.m. having taken no action.