Board Of Supervisors — Tuesday, March 27, 2018

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: March 27, 2018 SUBJECT: Approve Right-of-Way and Temporary Construction Agreement with Digital Path Inc. on Buckingham Peak and authorize the Chair to sign. EXECUTIVE SUMMARY: Digital Path, Inc. is one of the two broadband tenants that occupies space on the County's Buckingham Peak communications site. They are requesting permission to dig a trench and install a conduit that will accommodate an AT&T-owned fiber optic cable which will not only serve their needs but will also provide fiber optic access to all other County tenants that occupy communications vault. The attached Agreement provides Digital Path with permission to construct, install and maintain the conduit and fiber optic cable but stipulates that ownership of the conduit will reside with the County thus providing assurance that we can make it available to our other tenants. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve a Right-of-Way and Temporary Construction Agreement with Digital Path Inc. on Buckingham Peak and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: March 27, 2018 SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Modesto Residential, LLC. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in the amount of $5,000 and authorize the Board Chair to sign the Amendment. EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Modesto Residential, LLC. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18. BACKGROUND AND DISCUSSION: Modesto Residential, LLC is an Adult Residential Facility licensed by the State of California, which is specific to the needs of adult clients that require placement. Modesto Residential, LLC. has proven to be a cost-efficient alternative for care of clients ready to be transitioned from Institutes for Mental Disease. As all Lake County Medi-Cal beneficiaries have transitioned out of this facility to different levels of care, Lake County Behavioral Health (LCBH) is requesting a decrease of $20,000 in the total maximum payable under the Agreement for a new contract maximum of $5,000. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Original Contract Amount: $ 25,000 Decrease in Contract Amount: $ 20,000 New Contract Amount: $ 5,000 FISCAL IMPACT (Narrative): As all Lake County Medi-Cal beneficiaries have transitioned out of this facility to different levels of care, LCBH is requesting the approval of Amendment 1 to the Agreement for a decrease of $20,000 in the total maximum payable under the Agreement for a new contract maximum of $5,000. The funds from the decrease in this contract will be re-allocated to other contracts within the same level of care. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Modesto Residential, LLC. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 for a decrease of $20,000 for a new contract maximum of $5,000 and authorize the Board Chair to sign the Amendment.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: March 27, 2018 SUBJECT: Approve Amendment 2 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 and Authorize the Board Chair to sign the Amendment. EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 2 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18. BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration. As Lake County Behavioral Health (LCBH) has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. FISCAL IMPACT: ___None _X__ Budgeted __Non-Budgeted Original Contract Amount: $500,000 First Amendment Increase: $450,000 Second Amendment Increase: $350,000 New Contract Amount: $1,300,000 FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment 2 to the Agreement with Crestwood Behavioral Health for FY 2017-18 for an increase of $350,000 for a new contract maximum of $1,300,000. The funds for this contract will be re-allocated from unassigned funds within the same levels of care. STAFFING IMPACT N/A RECOMMENDED ACTION: Approve Amendment 2 to the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2017-18 for an increase of $350,000 for a new contract maximum of $1,300,000 and authorize the Board Chair to sign the Amendment.

MEMORANDUM TO: Board of Supervisors FROM: Lars Ewing, Public Services Director DATE: March 27, 2018 SUBJECT: Approve Amendment No. 1 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company for an Increased Amount of $125,000 and authorize the Chair to sign. EXECUTIVE SUMMARY: The County is currently under contract with Peterson Tractor Company for mobile equipment service and repair work to the heavy equipment fleet at the Eastlake Landfill. The contract provides for up to $175,000 of service and repair work to be completed each fiscal year, an amount that is typically sufficient for normal, steady-state landfill operations. This fiscal year the landfill experienced an unanticipated increase in equipment use as a result of the Sulphur Fire and Mendocino Complex Fire debris removal operations. Consequently we are experiencing a higher amount of maintenance and repairs to ensure equipment is running safely, effectively, and efficiently. FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted Estimated Cost: $300,000.00 Amount Budgeted: $175,000.00 Additional Requested: $125,000.00 Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service currently has an annual amount not to exceed $175,000.00. We are requesting a $125,000 increase in the contract, only for the current fiscal year, to cover additional maintenance needs as a result of the 2017 wildfires. Funding for the amendment is provided through wildfire debris disposal fees. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: Approve Amendment No. 1 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $125,000 and authorize the Chair to sign.

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: March 27, 2018 SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a purchase order to Watchguard for 5 MAV's (Mobile Audio Video) in the amount of $32,255. EXECUTIVE SUMMARY: The Lake County Sheriff's Office is requesting the approval of your Board to purchase 5 MAV units. A MAV unit is a "mobile audio video" unit that is mounted in each pursuit to record the activities of our deputies during pursuits. It provides enhanced evidence collection as well as recorded statements for use at a later date. An older version of these units is being replaced as new pursuit vehicles are purchased. Bids were originally received from three vendors prior to the decision to purchase the WatchGuard unit. Since this is the unit currently being used, for ease of continued operations, it is the unit the department wishes to continue to utilize. Therefore, we request Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: 32,255 Amount Budgeted: 119,000 Additional Requested: N/A Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): This purchase will be paid for with Rural and Small County Sheriff funds. It is currently budgeted in Budget Unit 2206, object code 62.74. Total cost of this expenditure is $32,255. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Sheriff/Coroner, Assistant Purchasing Agent to issue a purchase order to Watchguard for 5 MAV's (Mobile Audio Video) in the amount of $32,255.

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner/OES Director DATE: March 27, 2018 SUBJECT: Approve the Sealed Bid Award for the Purchase of Forty Seven (47) Portable Radios to Motorola Solutions in the amount of $83,143 EXECUTIVE SUMMARY: The Lake County Sheriff's Department has chosen to upgrade the current portable radio used in the field by its patrol deputies and investigators to a more robust and dependable portable radio. After demonstrations of different types and styles of portable radios, the Sheriff's Department has chosen to purchase the Motorola APX 4000 portable radio. The quality, dependability and ability of these radios far exceeds the current portable radio and other radios of similar specifications. The Motorola APX 4000 is durable enough to withstand dust, heat, shock and water submersion. Its audio is high-quality and it has blue tooth connectivity, which will allow for adding extra features making the radio versatile to individual users. The upgraded portable radio will improve overall communications with personnel working in the field, thereby improving the overall officer safety which is foremost. The Lake County Sheriff's Department is currently using a Kenwood NX-200 Analog/Digital portable radio as the Department was going to switch to digital use several years ago. Due to interoperability issues, the Sheriff's Department decided to upgrade its portable radio to a higher quality. Funds were secured through Homeland Security and a Request for Sealed Bid was issued on February 21, 2018. The bid was sent to six vendors, Fisher Wireless, Motorola Solutions, Advanced Communications/Precision Wireless, Delta Wireless, Apex Industry Services and Day Wireless Services and well as being advertised in the local paper and posted on both the County and Sheriff's Department websites. Two sealed bids were received; Motorola Solutions and 49er Communications, Inc. The bid documents are labeled "Confidential" but the total pricing is as follows: $1,768.82, $3,099.85 and $3,471.77. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: $83,143 Amount Budgeted: $121,951 Additional Requested: N/A Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): Monies are allocated in the Sheriff/OES budget 2704, object code 38.00, the Sheriff/Civil budget 2207, object code 38.00 and the Sheriff/Court Security budget 2204, object code 38.00 for the purchase of portable radios. There is no cost to the County. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve the Sealed Bid Award for the Purchase of Forty Seven (47) Portable Radios to Motorola Solutions in the amount of $83,143.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR DATE: March 27, 2018 SUBJECT: (a) Approve First Amendment to Lease Agreement Between Ronn and Montie Westhart and the County of Lake for Warehouse and Workshop Space at 15890 Kugleman Street Unit D, Lower Lake, CA extending the term through June 30, 2021 for an Annual Lease Rate of $9,075 and Authorize the Chair to Sign; (b) Approve First Amendment to Lease Agreement Between Ronn and Montie Westhart and the County of Lake for Warehouse and Workshop Space at 15890 Kugleman Street Unit 1, Lower Lake, CA extending the term through June 30, 2021 for an Annual Lease Rate of $12,650 and Authorize the Chair to Sign. EXECUTIVE SUMMARY: (a) The Department of Social Services has leased office and storage space at 15890 Kugelman St Unit D in Lower Lake since 2012. This location houses our Facility Maintenance staff and department equipment. This first amendment extends the term for an additional three years, terminating June 30, 2021. (b) The Department of Social Services has leased office and storage space at 15890 Kugelman St Unit 1 in Lower Lake since 2012. This location houses our Facility Maintenance staff and department equipment. This first amendment extends the term for an additional three years, terminating June 30, 2021. FISCAL IMPACT: __ None X Budgeted __Non-Budgeted Estimated Cost: $21,725.00 Amount Budgeted: $21,725.00 Additional Requested: $0 Annual Cost (if planned for future years): $21,725.00 FISCAL IMPACT (Narrative): There is no County cost associated with this lease agreement. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: (a) Approve First Amendment to Lease Agreement Between Ronn and Montie Westhart and the County of Lake for Warehouse and Workshop Space at 15890 Kugleman Street Unit D, Lower Lake, CA extending the term through June 30, 2021 for an Annual Lease Rate of $9,075 and Authorize the Chair to Sign (b) Approve First Amendment to Lease Agreement Between Ronn and Montie Westhart and the County of Lake for Warehouse and Workshop Space at 15890 Kugleman Street Unit 1, Lower Lake, CA extending the term through June 30, 2021 for an Annual Lease Rate of $12,650 and Authorize the Chair to Sign. Thank you for your consideration. cc: Micki Dolby, Deputy Social Services Director

..Title ..Body MEMORANDUM TO: Honorable Board of Supervisors FROM: Barbara Ringen, Treasurer-Tax Collector DATE: March 27, 2018 SUBJECT: Consideration of Resolution authorizing the Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases. EXECUTIVE SUMMARY: The attached resolution is being submitted for your review and approval to authorize the Tax Collector to sell, at internet auction, tax defaulted properties due to non-payment of delinquent taxes. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt Resolution authorizing the Chairman of the Board to approve and direct the Tax Collector to sell, at public auction via internet, tax defaulted property which is subject to the power to sell in accordance with Chapter 7 of part 6 of Division 1, of the California Revenue and Taxation Code and approving sales below minimum price in specified cases.

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Denise Pomeroy, Health Services Director DATE: March 27, 2018 SUBJECT: (a) Consideration of Termination of a Proclamation of a Local Health Emergency by the Lake County Health Officer; and (b) Update and Discussion on Sulphur Fire Recovery EXECUTIVE SUMMARY: The Health Services Department is requesting Board approval to terminate the Proclamation of a Local Health Emergency for the Sulphur Fire. The Army Corp of Engineers have completed the clean-up process. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Your Board's approval is requested and recommended. Thank you for your consideration of this request.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott DeLeon, Public Works Director DATE: March 27, 2018 SUBJECT: Discussion and Consideration of Direction to Staff regarding the Clearlake Oaks Safe Routes to School Sidewalk Project EXECUTIVE SUMMARY: The purpose of today's item is to discuss the most recent developments on this project. Background As your Board is aware, the County of Lake secured funding for a project to construct curb, gutter and sidewalk improvements along Highway 20 in Clearlake Oaks through the State and Federal Safe Routes to School Programs in 2010. In late 2012, additional funding was obtained through the State Department of Housing and Community Development's Community Development Block Grant (CDBG) Program. The scope of the project includes curb, gutter and sidewalk improvements on the North side of State Highway 20 from Foothill (near the Center Plaza) to High Valley Road and the Eastlake Elementary School, and on the South side of the highway from the Clearlake Oaks Fire Station to Keys Boulevard. A vicinity map is attached for your information. The Department of Public Works (DPW) has been working on this project since 2010, with significant delays due to environmental issues requiring extended archaeological studies. In February 2014, a meeting was held to introduce the project to the various utility agencies affected by the project - including the Clearlake Oaks County Water District (District). Preliminary plans were reviewed with representatives of the District in attendance. A set of plans was sent to the District on April 9, 2014 with a request for comments on the project. No response was received from the District. DPW sent a Notice to Owner on June 15, 2016 to notify the District that they needed to relocate parts of their system that we identified as conflicts. On July 14th we received a call from the District requesting a meeting to discuss some of their concerns, and that meeting was held on July 19th. At that meeting, the General Manager informed staff of his concerns with the placement of sidewalk over the aging pipes and he explained the District had no money at that time to relocate or replace any of its pipes prior to our construction. Furthermore, he stated that he would expect the County to be financially responsible for any sidewalk that needed to be removed by some future District project to replace or repair their pipes. As a result of that meeting and other correspondence received from the District with similar statements, your Board held a meeting in August, 2016 to receive input from staff and the District, with the intent of providing direction to staff for the project. Your direction to staff was to continue moving forward with the project, but to incorporate any measures that might assist the District with minimizing potential damages to their system. The District was offered an opportunity to provide details for specific items that they felt were important to the future work they had planned; however nothing was ever provided. Despite repeated attempts to obtain information on the details they requested, staff never received anything to include in the project plans, and, consequently, no changes were made to the design. The project was put out to bid in the Fall of 2017, with the construction contract awarded to Granite Construction in September, 2017. The construction contract was suspended for the winter and the contractor is scheduled to begin work on April 2nd. In January, a meeting was coordinated between the District and the County by Chairman Steele to discuss a potential project the District had requested funding for from the State Water Resources Control Board. At that time, the District requested the design file prepared using Autocad be provided to the consulting firm they had hired to design their project. Over the next several weeks, staff had discussions with the consultant and it was decided that there were too many issues that could create liability for both parties and the consultant preferred to utilize topographic work they prepared. Also at that meeting, the District was advised that a much greater issue needed to be resolved and that was the completion of the necessary environmental clearances that would be required for Caltrans to issue them an Encroachment Permit. Contact information of the pertinent Caltrans staff was provided to the District following the meeting. The District indicated they hoped to "piggy-back" on the County environmental documents; however we informed them at the meeting that our studies did not include longitudinal trenching - a requirement of waterline installation - and therefor would not be adequate to use for their project. It was emphatically highlighted that the environmental clearance was the critical path for their project, and the District was strongly encouraged to contact Caltrans to initiate those discussions. It is our understanding that Caltrans environmental staff have not been contacted per our recommendation. In February, 2018, staff received a letter from the District General Manager that included a number of inaccurate allegations. A copy of that letter is attached. Staff has been working with County Counsel on a rebuttal to that letter, and a response will be made shortly; however staff wanted to first take the opportunity to arrange a discussion with the District representatives - which has occurred. The general spirit of the aforementioned letter is the County somehow plays a significant part in the District's inability to deliver a project to relocate their waterlines, despite the fact the District has had over four (4) years to try and obtain funding in advance of the County sidewalk project. The County has provided ample and timely notice about the project, we shared information that we felt was appropriate and helpful with their consultant, we offered to include items the District wanted in the project and we made several requests for details on that information. Much is being made about a computer design file that we did not simply hand over to them; however there were reasons why (as explained above) using our design file was not a simple endeavor. We have provided and continue to be willing to provide County documentation in its final form to the District upon request. It should be noted, however, that despite our willingness to work with the District, we have received no documentation from them to indicate that the District is close to completing the necessary environmental clearances, obtaining an encroachment permit from Caltrans, or securing funding for the project from the State. Ramifications This project is funded with a combination of State Safe Routes to School (SR2S), Federal Safe Routes to School (SRTS) and CDBG funds. Though we have secured extensions on the SR2S and SRTS funds, the CDBG funds on this project must be spent prior to September, 2018 or they will expire. There are no options for any additional extensions on those funds, and any portion of work that is not completed by the expiration date will not be eligible for reimbursement and will need to be paid entirely by county funds. Based on the contractor's schedule, they plan to complete the entire CDBG-funded portion of the project prior to the expiration date. Any delays due to conflicts from the waterline could jeopardize the contractor's ability to complete the work prior to the deadline, and therefore make that work ineligible for reimbursement. If your Board directs staff to move forward with the project and begin construction as scheduled, there is a chance that existing water facilities could be damaged. The meeting minutes for the pre-construction conference held for the project indicate the District General Manager noted that the District will be prepared to repair any leaks that occur with their lines during construction. This is contrary to previous statements made by the General Manager. The dilemma can be summarized in the following bullet points: * The County is faced with a funding deadline that requires we complete construction by September 2018. Any work not completed by the deadline is not eligible for reimbursement. CDBG construction funds for this project total 1.2 million dollars; * The District has known about this project and the impacts to its infrastructure since 2014 and they have not made any viable effort to replace the aging waterlines prior to the construction of sidewalk over the top of the existing lines; * If the sidewalk project is constructed this summer over the existing District waterlines, whenever the District develops a project to replace their infrastructure they will need to account for the presence of new sidewalk. This could result in additional restoration costs if the sidewalk needs to be removed and replaced as part of their construction. It does not appear likely that the District understands the County will not be the cause of, and will not be responsible for, that additional expense; * If the County abandons the project entirely, the funding sources will likely require the repayment of funds expended to date, which is approximately $500,000. The contractor is prepared to begin construction on the sidewalk project on April 2nd, and staff needed for your Board to be aware of the potential ramifications of that construction. Staff also respectfully requests your Boards direction regarding moving forward with the project. Attachments FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Direction to Staff regarding the Clearlake Oaks Safe Routes to School Sidewalk Project

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: March 27, 2018 SUBJECT: 10:00 A.M. - Presentation of Annual Report by Lake County PEG TV EXECUTIVE SUMMARY: Pursuant to the terms of the PEG Agreement between the County of Lake and the cities of Lakeport and Clearlake, an annual report will be presented to your Board by Ed Robey, your Board's appointee to the Lake County PEG TV Board of Directors. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: No action. Informational report only.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jim Steele, District 3 Supervisor DATE: March 27, 2018 SUBJECT: Presentation/Discussion on trash issues in District 3 with possible direction to staff EXECUTIVE SUMMARY: During our March 27, 2018 agenda, I am requesting an opportunity to make a presentation to the full Board and engage in discussion on trash issues impacting District 3. Trash is an issue where I get the most complaints. Weekly garbage pick-up is currently an optional service. About 60% of the households in District 3 community growth boundaries do not have a trash pick-up service. Some areas are a little higher, some lower. Trash is either held on trailers to be hauled or sometimes dumped in the back country. Any trash held longer than one week violates state law and creates a nuisance for neighbors. One potential solution is to require trash pick-up for everyone in a District 3 community growth boundary. I've investigated many of these situations and I believe that it is time to reduce the time spent by Code Enforcement on this problem and move them on to bigger issues. I held a District 3 Town Hall to ask citizens about moving in this direction and also about having an appropriate exemption process for those that promise not to hold garbage on trailers and others than want to consolidate their pick-up. I will show pictures, report on citizen responses and suggest direction to staff pending the comments of the other Board members. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Possible direction to staff.

..Title ..Body MEMORANDUM TO: The Honorable Board of Supervisors FROM: Kathy Ferguson, HR Director DATE: March 27, 2018 SUBJECT: Consideration of Revision to Personnel Rules 400 through 800 Regarding County Recruitment Processes and Applicable Definitions in Rule 100 EXECUTIVE SUMMARY: For the last year the Human Resources Department has met with department heads individually and in focus groups to craft a revision to the recruitment rules that meets merit principles, speeds up the recruitment process, and has the flexibility to meet the varying needs of departments of all sizes and all recruitment circumstances. The attached revision to Personnel Rules 400 through 800 is the result of that work. A summary of the major changes is as follows: 1. Recruitment rules were put in a more logical order: vacancies first; recruitment next; then applicant responsibilities and screening of applications; then applicant testing. 2. Merit systems principles are defined. 3. Allows for 4 types of recruitments: Scheduled Open recruitments; Open until Filled recruitments; Standard Promotional Only Recruitments; and Promotional Only Training Assignments considered recruitments where all promotional applicants are credited with a year of experience prior to screening. 4. Shortens the minimum recruitment requirements by 5 days for both promotional only and open recruitments 5. Defines a process to use position specific supplemental questions to further screen applicants. 6. Memorializes standard substitutions for minimum requirements as is the current practice 7. Broadens requirements for panel composition. 8. Extends Veteran's Preference points to all Veterans on first appointment to the County instead of the current practice of restricting the points to the first 3 years after discharge. 9. Creates 4 types of eligibility lists: Unranked Untested; Open until Filled Unranked; Unranked Tested; and Ranked. 10. Increases the number of applicants on an eligibility list issued to the department. 11. Shortens the life of an eligibility list from 1 year to six months but allows for it to be extended up to two years. Please note that the language for the Pre-employment Medical Review Program has not changed. That program is under a separate review for a future revision. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Staff recommends that your Board approve the revision to Personnel Rules 400 through 800 and applicable Definitions in Rule 100 and authorize the Human Resources Director to conduct Meet and Confer with all bargaining units on the applicable sections of the rules.