Board Of Supervisors — Tuesday, April 17, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Letter of Support for AB 2966, an Act to Amend Section 8686 of the Government Code, Allowing the State to Cover up to 90% of the Costs Associated with the Removal of Dead and Dying Trees in Rural Counties Experiencing the Governor’s Declared Tree Mortality Crisis.
Letter
passed on consent
Staff memo
As you may be aware, Assembly Member Cecilia Aguiar-Curry recently introduced AB 2966 which reduces the matching funds required for California rural counties to access state funds to address tree mortality. This increases the state's share of cost from 75% to 90% for rural counties.
Under current law the 25% match is beyond the resources of most rural counties that shoulder the burden of the tree mortality crisis. Only one of the ten counties identified as "high priority" tree mortality counties has been able to successfully access the California Disaster Assistance Act (CDAA) funds approved for the removal of dead and dying trees.
I recommend that our Board strongly support AB 2966. Having suffered repeated, devastating losses as a result of wildfires over the last several years, Lake County has a unique understanding of need to mitigate wildfire hazards across California. This legislation will make it more affordable for rural counties to address one of wildfire's high-risk factors - dead and dying trees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2966, an act to amend Section 8686 of the Government Code, allowing the state to cover up to 90% of the costs associated with the removal of dead and dying trees in rural counties experiencing the Governor's declared tree mortality crisis.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: April 17, 2018
SUBJECT: Approve Letter of Support for AB 2966, an act to amend Section 8686 of the Government Code, allowing the state to cover up to 90% of the costs associated with the removal of dead and dying trees in rural counties experiencing the Governor's declared tree mortality crisis.
EXECUTIVE SUMMARY:
As you may be aware, Assembly Member Cecilia Aguiar-Curry recently introduced AB 2966 which reduces the matching funds required for California rural counties to access state funds to address tree mortality. This increases the state's share of cost from 75% to 90% for rural counties.
Under current law the 25% match is beyond the resources of most rural counties that shoulder the burden of the tree mortality crisis. Only one of the ten counties identified as "high priority" tree mortality counties has been able to successfully access the California Disaster Assistance Act (CDAA) funds approved for the removal of dead and dying trees.
I recommend that our Board strongly support AB 2966. Having suffered repeated, devastating losses as a result of wildfires over the last several years, Lake County has a unique understanding of need to mitigate wildfire hazards across California. This legislation will make it more affordable for rural counties to address one of wildfire's high-risk factors - dead and dying trees.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2966, an act to amend Section 8686 of the Government Code, allowing the state to cover up to 90% of the costs associated with the removal of dead and dying trees in rural counties experiencing the Governor's declared tree mortality crisis.
7.2Approve Minutes of the Board of Supervisors meetings held January 2, 2018 and January 9, 2018
Minutes
passed on consent
7.3Approve First Amendment to Consulting Services Agreement – Recruitment and Selection Services, authorizing the County Administrative Officer to sign.
Agreement
passed on consent
Staff memo
CPS-HR is the present-day name for the agency known for years as Merit Systems, which has served our Social Services (DSS) and Child Support Services (CSS) departments with employee recruitment services for many years. CPS-HR has provided excellent services to these two departments and is able to open employee recruitments quickly, reaching broader candidate pools.
This Agreement was originally executed a pilot, for use by our Behavioral Health (BH) Department - to expedite their employee recruitment efforts, given their high vacancy rate. As your Board is aware, like DSS and CSS, BH has its own state and federal funding sources to cover contract costs and thus far, the BH Administrator reports success with this new way of addressing employee recruitment challenges.
On 02/13/18, when mid-year budget adjustments were approved by your Board for Fiscal Year 17/18, other budget savings was reallocated in Budget Unit 1341 Human Resources (HR) for consulting services to support the restructuring of HR, which became a part of Administration on 04/02/18.
To address our ongoing employee recruitment crisis and average vacancy rate of 25%, with this First Amendment, additional departments will have the benefit of expedited recruitments during the remainder of this fiscal year. As your Board is well aware, one of the keys to providing effective service to the public is having adequate staffing to do so. This First Amendment is geared toward filling critical staff vacancies as quickly as possible.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $60,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Non-General Funds will reimburse BU 1341 for the cost of their recruitments under this First Amendment to Agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Consulting Services Agreement - Recruitment and Selection Services, authorizing the County Administrative Officer to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: April 17, 2018
SUBJECT: Approve First Amendment to Consulting Services Agreement - Recruitment and Selection Services, authorizing the County Administrative Officer to sign.
EXECUTIVE SUMMARY:
CPS-HR is the present-day name for the agency known for years as Merit Systems, which has served our Social Services (DSS) and Child Support Services (CSS) departments with employee recruitment services for many years. CPS-HR has provided excellent services to these two departments and is able to open employee recruitments quickly, reaching broader candidate pools.
This Agreement was originally executed a pilot, for use by our Behavioral Health (BH) Department - to expedite their employee recruitment efforts, given their high vacancy rate. As your Board is aware, like DSS and CSS, BH has its own state and federal funding sources to cover contract costs and thus far, the BH Administrator reports success with this new way of addressing employee recruitment challenges.
On 02/13/18, when mid-year budget adjustments were approved by your Board for Fiscal Year 17/18, other budget savings was reallocated in Budget Unit 1341 Human Resources (HR) for consulting services to support the restructuring of HR, which became a part of Administration on 04/02/18.
To address our ongoing employee recruitment crisis and average vacancy rate of 25%, with this First Amendment, additional departments will have the benefit of expedited recruitments during the remainder of this fiscal year. As your Board is well aware, one of the keys to providing effective service to the public is having adequate staffing to do so. This First Amendment is geared toward filling critical staff vacancies as quickly as possible.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $56,135 additional
Amount Budgeted: $60,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Non-General Funds will reimburse BU 1341 for the cost of their recruitments under this First Amendment to Agreement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve First Amendment to Consulting Services Agreement - Recruitment and Selection Services, authorizing the County Administrative Officer to sign.
7.4Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child & Family Services for Specialty Mental Health Services for Fiscal Year 2017-18 for an increase of $35,000 for a new contract maximum of $60,000 and authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Mountain Valley Child & Family Services is an RCL14 placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley Child & Family Services by Lake County Child Welfare Services or Probation, it is necessary to increase the contract by $35,000 for a new contract maximum of $60,000. LCBH staff has reviewed the case and has determined the placement is appropriate at this time.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $25,000
Amendment 1 Increase: $35,000
New Contract Amount: $60,000
FISCAL IMPACT (Narrative): LCBH is requesting an increase of $35,000 for a new contract maximum of $60,000. These funds will be re-allocated from unassigned funds within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between County of Lake and Mountain Valley Child & Family Services for Specialty Mental Health Services for Fiscal Year 2017-18 for a contract increase of $35,000 for a new contract maximum of $60,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: April 17, 2018
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child & Family Services for Specialty Mental Health Services for Fiscal Year 2017-18 for an increase of $35,000 for a new contract maximum of $60,000 and authorize the Board Chair to sign the Amendment
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Mountain Valley Child & Family Services for Specialty Mental Health Services for 2017-18. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay for Day Treatment Intensive services at $202.43 per day, as well as any additional Specialty Mental Health Services at the current published rate.
BACKGROUND AND DISCUSSION: Mountain Valley Child & Family Services is an RCL14 placement for children and youth in need of a more intensive program milieu. Day Treatment Intensive is provided five (5) days per week. As an additional Lake County Medi-Cal beneficiary has been placed at Mountain Valley Child & Family Services by Lake County Child Welfare Services or Probation, it is necessary to increase the contract by $35,000 for a new contract maximum of $60,000. LCBH staff has reviewed the case and has determined the placement is appropriate at this time.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $25,000
Amendment 1 Increase: $35,000
New Contract Amount: $60,000
FISCAL IMPACT (Narrative): LCBH is requesting an increase of $35,000 for a new contract maximum of $60,000. These funds will be re-allocated from unassigned funds within the same level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between County of Lake and Mountain Valley Child & Family Services for Specialty Mental Health Services for Fiscal Year 2017-18 for a contract increase of $35,000 for a new contract maximum of $60,000 and to authorize the Board Chair to sign the Amendment.
7.5(a) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #1 at Lampson Field for the monthly amount of $300, and authorize the Chair to sign; and (b) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #2 at Lampson Field for the monthly amount of $500, and authorize the Chair to sign.
Agreement
passed on consent
Motion carried
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The attached rental agreements are for 2 separate metal storage hangars at Lampson Field Airport. Paul E. Lowen, has agreed to the terms and conditions as written in the rental agreements.
Tenant also agrees to pay, and the County agrees to accept, a monthly fee of $300 per month for the first agreement and $500 per month for Rental Agreement No. 2, due and payable the first of each and every month.
Staff recommends that the Board of Supervisors consent to the rental agreements with Paul E. Lowen, and therefore recommends that the Board authorize the Chair to approve and sign the attached agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #1 at Lampson Field for the monthly amount of $300, and authorize the Chair to sign; and (b) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #2 at Lampson Field for the monthly amount of $500, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: April 17, 2018
SUBJECT: (a) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #1 at Lampson Field for the monthly amount of $300, and authorize the Chair to sign; and (b) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #2 at Lampson Field for the monthly amount of $500, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The attached rental agreements are for 2 separate metal storage hangars at Lampson Field Airport. Paul E. Lowen, has agreed to the terms and conditions as written in the rental agreements.
Tenant also agrees to pay, and the County agrees to accept, a monthly fee of $300 per month for the first agreement and $500 per month for Rental Agreement No. 2, due and payable the first of each and every month.
Staff recommends that the Board of Supervisors consent to the rental agreements with Paul E. Lowen, and therefore recommends that the Board authorize the Chair to approve and sign the attached agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #1 at Lampson Field for the monthly amount of $300, and authorize the Chair to sign; and (b) Approve Rental Agreement between the County of Lake and Paul E. Lowen for Storage Hangar #2 at Lampson Field for the monthly amount of $500, and authorize the Chair to sign.
7.6Approve Award of Bid for the Mockingbird Lane at Robinson Creek Bridge Replacement Project; Bid No. 18-01, Federal Aid Project No. BRLO-5914 (105) in the amount of $1,264,590.47 to Team Ghilotti, Inc of Petaluma, CA and authorize the Chair to execute the Notice of Award and Agreement.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Purchasing Department publicly opened bids for the subject project on Tuesday, March 27, 2018. Four (4) bids were received and the apparent lowest responsible bidder was Team Ghilotti, Inc., of Petaluma, CA. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Mockingbird Lane Bridge over Robinson Creek.
Staff recommends that the Board of Supervisors award the Contract for the Mockingbird Lane at Robinson Creek Bridge Replacement Project to Team Ghilotti, Inc. in the amount of $1,264,590.47 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Mockingbird Lane Bridge over Robinson Creek.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Award of Bid for the Mockingbird Lane at Robinson Creek Bridge Replacement Project; Bid No. 18-01, Federal Aid Project No. BRLO-5914 (105) in the amount of $1,264,590.47 to Team Ghilotti, Inc of Petaluma, CA and authorize the Chair to execute the Notice of Award and Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: April 17, 2018
SUBJECT: Approve Award of Bid for the Mockingbird Lane at Robinson Creek Bridge Replacement Project; Bid No. 18-01, Federal Aid Project No. BRLO-5914 (105) in the amount of $1,264,590.47 to Team Ghilotti, Inc of Petaluma, CA and authorize the Chair to execute the Notice of Award and Agreement.
EXECUTIVE SUMMARY:
The Purchasing Department publicly opened bids for the subject project on Tuesday, March 27, 2018. Four (4) bids were received and the apparent lowest responsible bidder was Team Ghilotti, Inc., of Petaluma, CA. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Mockingbird Lane Bridge over Robinson Creek.
Staff recommends that the Board of Supervisors award the Contract for the Mockingbird Lane at Robinson Creek Bridge Replacement Project to Team Ghilotti, Inc. in the amount of $1,264,590.47 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost: $1,264,590.47
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Mockingbird Lane Bridge over Robinson Creek.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Award of Bid for the Mockingbird Lane at Robinson Creek Bridge Replacement Project; Bid No. 18-01, Federal Aid Project No. BRLO-5914 (105) in the amount of $1,264,590.47 to Team Ghilotti, Inc of Petaluma, CA and authorize the Chair to execute the Notice of Award and Agreement.
7.7Approve the Submission of an Electronic Grant Application to the State of California Department of Boating and Waterways in the Amount of $100,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval to submit an electronic grant application to the California Department of Boating and Waterways, in the amount of $100,000, for the purchase of a replacement patrol boat and trailer. If approved, the contract will be brought back to your Board for signature.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): If approved, the purchase will be reimbursed by the Department of Boating and Waterways.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the submission of an electronic grant application to the State of California Department of Boating and Waterways in the Amount of $100,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 17, 2018
SUBJECT: Approve the submission of an electronic grant application to the State of California Department of Boating and Waterways in the Amount of $100,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval to submit an electronic grant application to the California Department of Boating and Waterways, in the amount of $100,000, for the purchase of a replacement patrol boat and trailer. If approved, the contract will be brought back to your Board for signature.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): If approved, the purchase will be reimbursed by the Department of Boating and Waterways.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the submission of an electronic grant application to the State of California Department of Boating and Waterways in the Amount of $100,000 for the Purchase of a New Law Enforcement Patrol Boat and Trailer
7.8(a) Approve Award of Bid to Hilomast for the purchase of a Mast for the Mobile Emergency Command Post in the amount of $11,389.09 and authorize the Sheriff/Coroner as the Assistant Purchasing Agent to issue a purchase order; and (b) Approve the budget transfer, moving funds from 38.00 to 62.74.
Action Item
passed on consent
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Mobile Emergency Operations Center is operated and maintained by the Sheriff's Office to provide back-up and emergency communications capabilities. The Mobile EOC serves as the base for County Services supporting field incidents; such as the Sulphur and Clayton Fires. The current suite of radio equipment is not capable of providing county-wide communications services. The thirty-foot tall pneumatic mast will enable the Mobile EOC to better communicate from isolated areas of the County. The mast will also enable the Mobile EOC to link to some County-Operated Microwave Sites and provide access to County Networks and services. The current antenna infrastructure does not allow for adequate two-way radio communications for first responders during disasters.
On November 16, 2016, the Sheriff's Office issued a Request for Bid. The request was sent to five vendors; Hilomast, US Tower, Will-Burt, Blue Sky Mast and Larson Electronics, with two responses received. Neither of the responses met the required specifications and so the bid was reissued. Will-burt and Hilomast responded with Hilomast being the only vendor that was able to meet the specifications. Their bid is attached for your review.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Amount Budgeted: $11,704
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This equipment is budgeted in the OES budget 2704 object code 38.00. A budget transfer into object code 62.74 is attached for your approval. This equipment has a 50% county match which is included in this budget.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Award of Bid to Hilomast for the purchase of a Mast for the Mobile Emergency Command Post in the amount of $11,389.09 and authorize the Sheriff/Coroner as the Assistant Purchasing Agent to issue a purchase order; and (b) Approve the budget transfer, moving funds from 38.00 to 62.74.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: April 17, 2018
SUBJECT: (a) Approve Award of Bid to Hilomast for the purchase of a Mast for the Mobile Emergency Command Post in the amount of $11,389.09 and authorize the Sheriff/Coroner as the Assistant Purchasing Agent to issue a purchase order; and (b) Approve the budget transfer, moving funds from 38.00 to 62.74.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Mobile Emergency Operations Center is operated and maintained by the Sheriff's Office to provide back-up and emergency communications capabilities. The Mobile EOC serves as the base for County Services supporting field incidents; such as the Sulphur and Clayton Fires. The current suite of radio equipment is not capable of providing county-wide communications services. The thirty-foot tall pneumatic mast will enable the Mobile EOC to better communicate from isolated areas of the County. The mast will also enable the Mobile EOC to link to some County-Operated Microwave Sites and provide access to County Networks and services. The current antenna infrastructure does not allow for adequate two-way radio communications for first responders during disasters.
On November 16, 2016, the Sheriff's Office issued a Request for Bid. The request was sent to five vendors; Hilomast, US Tower, Will-Burt, Blue Sky Mast and Larson Electronics, with two responses received. Neither of the responses met the required specifications and so the bid was reissued. Will-burt and Hilomast responded with Hilomast being the only vendor that was able to meet the specifications. Their bid is attached for your review.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost: $11,390
Amount Budgeted: $11,704
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This equipment is budgeted in the OES budget 2704 object code 38.00. A budget transfer into object code 62.74 is attached for your approval. This equipment has a 50% county match which is included in this budget.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve Award of Bid to Hilomast for the purchase of a Mast for the Mobile Emergency Command Post in the amount of $11,389.09 and authorize the Sheriff/Coroner as the Assistant Purchasing Agent to issue a purchase order; and (b) Approve the budget transfer, moving funds from 38.00 to 62.74.
On motion of Supervisor Simon, and by vote of the Board, approved consent agenda items 7.1 through 7.8. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Phyllis Hoffman, Ceva Giumelli and Judy McHughes spoke.
8.29:30 A.M. - PUBLIC HEARING Consideration of a Resolution amending the Master Fee Schedule for Departmental Services Rendered by the County
Public Hearing
Adopted, as amended
Carried 4-1 — moved by Simon
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Brown: nay Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to the Administrative Office, Water Resources Department and the Cannabis Program.
Staff is recommending the removal of fees related to the Holiday Harbor property which was recently sold.
Water Resources is requesting to add, delete, and revise a number of their fees. The new fees include Highland Spring Park hunting permits and group activity permits, Clear Lake for profit fishing and boating events per boat fee and regulatory buoys annual fee. Staff is also requesting to replace the flood zone check fee with a base flood elevation determination fee and adjusting a few lakebed encroachment lease fees.
Per Board direction staff is requesting to establish a fee for cannabis related activities that would cover County expense other than Community Development Department (CDD) fees. The cannabis program services fee is to be collected prior to CDD issuing the minor or major use permit except early activation. The proposed fee does not include CDD staff since the current fee structure of $95/hr. covers all staff time. The new cannabis fee does cover the additional accountant position, deputy sheriff position, services and supplies, and fixed asset needed to support County cannabis activities. Staff removed the agricultural inspector from the new fee after speaking with the department head. The work that was going to be performed by the new agricultural inspector will be handled by existing staff and the addition of an extra help position.
Staff is recommending this annual and as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 4/17/2018.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted _X_ Unknown
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: April 17, 2018
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to the Administrative Office, Water Resources Department and the Cannabis Program.
Staff is recommending the removal of fees related to the Holiday Harbor property which was recently sold.
Water Resources is requesting to add, delete, and revise a number of their fees. The new fees include Highland Spring Park hunting permits and group activity permits, Clear Lake for profit fishing and boating events per boat fee and regulatory buoys annual fee. Staff is also requesting to replace the flood zone check fee with a base flood elevation determination fee and adjusting a few lakebed encroachment lease fees.
Per Board direction staff is requesting to establish a fee for cannabis related activities that would cover County expense other than Community Development Department (CDD) fees. The cannabis program services fee is to be collected prior to CDD issuing the minor or major use permit except early activation. The proposed fee does not include CDD staff since the current fee structure of $95/hr. covers all staff time. The new cannabis fee does cover the additional accountant position, deputy sheriff position, services and supplies, and fixed asset needed to support County cannabis activities. Staff removed the agricultural inspector from the new fee after speaking with the department head. The work that was going to be performed by the new agricultural inspector will be handled by existing staff and the addition of an extra help position.
Staff is recommending this annual and as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 4/17/2018.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted _X_ Unknown
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
On motion of Supervisor Simon, and by vote of the Board, approved to amend the cannabis program service fee schedule to be accepted in two installments as stated. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Smith, Scott and Steele
Nayes- Supervisors: 1 - Brown
Supervisor Scott offered the Resolution as amended and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Smith, Scott and Steele
Nayes- Supervisors: 1 - Brown
Clerk’s notes: Deputy County Administrative Officer Stephen Carter presented the item to the Board. Interim Water Resources Director David Cowan was present and spoke regarding the department fees for Highland Springs Park and Fishing Tournaments/Boating Events. Mr. Cowan asked that these fees be removed for evaluation and possibly bring the item back at a later date. Community Development Director Bob Massarelli was present and spoke regarding the cannabis fee process and timeline. After discussion, a recommendation was made to change the cannabis program service fee to be accepted in two installments. The first installment of $2,536.50 would be due at the time of application and the second installment of up to $2,536.50 would be due prior to issuance of building and/or cannabis use permit as determined by CDD.
Chair Steele opened the public hearing and asked if anyone present wished to speak. The following people spoke: Michael Green, Eric Sklar, Ren, Evan, Bob Scalla, Tony Perkins, Robin, Mike Mitzel, Noah Cornell and Kevin Rhoads. No one else wished to speak and the public hearing was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
10. Closed Session
10.1Public Employee Appointment Pursuant to Gov. Code Section
54957(b)(1):
(a) Interviews of Interim Community Development Director
(b) Appointment of Interim Community Development Director
Closed Session Item
approved — Pass
Carried 5-0 (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, appointed Michalyn DelValle as Interim Community Development Director, effective April 20, 2018. The motion carried by the following vote:
Clerk’s notes: The Board reconvened into Regular Session at 12:27 p.m. having taken the following action: