Board Of Supervisors — Tuesday, May 1, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
6.1Consideration of Change Order No. One for Eastlake Elementary SRTS & CDBG Project in Clearlake Oaks, CA Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $11,860.60, for a revised contract amount of $5,165,508.14, and authorize the Chair to sign.
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
This Change Order No. One (1) provides for splitting the cost 50-50 for the on-site job trailer with Granite Construction Company.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. One for an increase of $11,860.60, for a revised contract amount of $5,165,508.14.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Change Order No. One for Eastlake Elementary SRTS & CDBG Project in Clearlake Oaks, CA Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $11,860.60, for a revised contract amount of $5,165,508.14, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 1, 2018
SUBJECT: Consideration of Change Order No. One for Eastlake Elementary SRTS & CDBG Project in Clearlake Oaks, CA Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $11,860.60, for a revised contract amount of $5,165,508.14, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During preconstruction meetings and discussions it became apparent that an on-site job trailer / office should be established for the Contractor and County Project Team Representatives to use on a daily basis.
This Change Order No. One (1) provides for splitting the cost 50-50 for the on-site job trailer with Granite Construction Company.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. One for an increase of $11,860.60, for a revised contract amount of $5,165,508.14.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: 11,860.60
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Change Order No. One for Eastlake Elementary SRTS & CDBG Project in Clearlake Oaks, CA Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $11,860.60, for a revised contract amount of $5,165,508.14, and authorize the Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved Change Order No. One for Eastlake Elementary SRTS & CDBG Project in Clearlake Oaks, CA Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $11,860.60, and a revised contract amount of $5,165,508.14, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Adopt Proclamation Designating the First Week of May 2018 as Wildfire Awareness Week in Lake County, CA
Proclamation
passed on consent
7.2Adopt Proclamation Designating the Month of May 2018 as Cal Fresh Awareness Month in Lake County, CA
Proclamation
passed on consent
7.3Approve Minutes of the Board of Supervisors meetings held January 23, 2018 and February 13, 2018
Minutes
passed on consent
7.4Approve Retention Schedule and Destruction of Documents
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Government Code sections 26202 and 26205 provide that the board may authorize the destruction or disposition of any record, paper or document which is more than two years old.
The Accounting Standards and Procedures for Counties provided by the State Controller's Office (SCO) includes appendix D for record retention. The suggested retention period is provided by the County Accounting Standards and Procedures Committee and covers Auditor-Controller documents. The Local Government Records Management Guideline provided by the Secretary of State along with the Fair Political Practices Commission (FPPC) retention schedule, and relative California Code Sections outline suggested and/or mandated record retention for the County Clerk's Office.
We respectfully request authorization of the attached retention schedules and authorization to destroy the outlined Auditor-Controller/County Clerk records on a cyclical basis per guidelines set forth by the State.
FISCAL IMPACT: _X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): none
STAFFING IMPACT (if applicable): none
..Recommended Action
RECOMMENDED ACTION: Approve Retention Schedule and Destruction of Documents
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller/County Clerk
BY: Ashley La Velle, Deputy County Clerk
DATE: May 1, 2018
SUBJECT: Approve Retention Schedule and Destruction of Documents
EXECUTIVE SUMMARY:
Government Code sections 26202 and 26205 provide that the board may authorize the destruction or disposition of any record, paper or document which is more than two years old.
The Accounting Standards and Procedures for Counties provided by the State Controller's Office (SCO) includes appendix D for record retention. The suggested retention period is provided by the County Accounting Standards and Procedures Committee and covers Auditor-Controller documents. The Local Government Records Management Guideline provided by the Secretary of State along with the Fair Political Practices Commission (FPPC) retention schedule, and relative California Code Sections outline suggested and/or mandated record retention for the County Clerk's Office.
We respectfully request authorization of the attached retention schedules and authorization to destroy the outlined Auditor-Controller/County Clerk records on a cyclical basis per guidelines set forth by the State.
FISCAL IMPACT: _X None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): none
STAFFING IMPACT (if applicable): none
..Recommended Action
RECOMMENDED ACTION: Approve Retention Schedule and Destruction of Documents
7.5Adopt the Resolution approving the Standard Agreement for the No Place Like Home (NPLH) Technical Assistance Grant Award Multi-Year Agreement between the County of Lake and the Department of Housing and Community Development (DHCD) for Fiscal Year 2017-18 through Fiscal Year 2022-23 and authorize the Behavioral Health Administrator to Sign the Standard Agreement.
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: This is the Standard Agreement for NPLH Technical Assistance Grant Award Multi-Year Agreement between the County of Lake and the Department of Housing and Community Development (DHCD) for Fiscal Year 2017-18 through Fiscal Year 2022-23. The NPLH Technical Assistance Grant Award will help fund costs associated with the planning, design, application, and implementation of a NPLH project.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Total Agreement Grant: $75,000
FISCAL IMPACT (Narrative): The contract maximum under this Agreement is $75,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement for the No Place Like Home (NPLH) Technical Assistance Grant Award Multi-Year Agreement between the County of Lake and the Department of Housing and Community Development (DHCD) for Fiscal Year 2017-18 through Fiscal Year 2022-23 and authorize the Behavioral Health Administrator to Sign the Standard Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: May 1, 2018
SUBJECT: Adopt the Resolution approving the Standard Agreement for the No Place Like Home (NPLH) Technical Assistance Grant Award Multi-Year Agreement between the County of Lake and the Department of Housing and Community Development (DHCD) for Fiscal Year 2017-18 through Fiscal Year 2022-23 and authorize the Behavioral Health Administrator to Sign the Standard Agreement.
EXECUTIVE SUMMARY: This is the Standard Agreement for NPLH Technical Assistance Grant Award Multi-Year Agreement between the County of Lake and the Department of Housing and Community Development (DHCD) for Fiscal Year 2017-18 through Fiscal Year 2022-23. The NPLH Technical Assistance Grant Award will help fund costs associated with the planning, design, application, and implementation of a NPLH project.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Total Agreement Grant: $75,000
FISCAL IMPACT (Narrative): The contract maximum under this Agreement is $75,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement for the No Place Like Home (NPLH) Technical Assistance Grant Award Multi-Year Agreement between the County of Lake and the Department of Housing and Community Development (DHCD) for Fiscal Year 2017-18 through Fiscal Year 2022-23 and authorize the Behavioral Health Administrator to Sign the Standard Agreement.
7.6Adopt Resolution to Make Applicable to the Upper Lake Unified School District Provisions of the Education Code Permitting the Formation of School Facilities Improvement Districts
Resolution
passed on consent
Staff memo
The law applicable to school facilities improvement districts, Education Code sections 15300, et seq., is only operative in a county in which the Board of Supervisors has adopted a resolution making that law applicable in said county by majority vote. Such a resolution may make the law operative in the county generally, or to one or more districts specifically. If approved, the resolution must be filed with the California Debt and Investment Advisory Commission.
Presented to your Board, at the request of the Upper Lake Unified School District, is a resolution making this law applicable to the Upper Lake Unified School District, thereby allowing that district to form a school facilities improvement district.
If this resolution is acceptable to your Board, it may be offered for passage.
Thank you.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution to Make Applicable to the Upper Lake Unified School District Provisions of the Education Code Permitting the Formation of School Facilities Improvement Districts
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: May 1, 2018
SUBJECT: Adopt Resolution to Make Applicable to the Upper Lake Unified School District Provisions of the Education Code Permitting the Formation of School Facilities Improvement Districts
EXECUTIVE SUMMARY:
The law applicable to school facilities improvement districts, Education Code sections 15300, et seq., is only operative in a county in which the Board of Supervisors has adopted a resolution making that law applicable in said county by majority vote. Such a resolution may make the law operative in the county generally, or to one or more districts specifically. If approved, the resolution must be filed with the California Debt and Investment Advisory Commission.
Presented to your Board, at the request of the Upper Lake Unified School District, is a resolution making this law applicable to the Upper Lake Unified School District, thereby allowing that district to form a school facilities improvement district.
If this resolution is acceptable to your Board, it may be offered for passage.
Thank you.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution to Make Applicable to the Upper Lake Unified School District Provisions of the Education Code Permitting the Formation of School Facilities Improvement Districts
7.7Adopt Resolution Authorizing the Director of Public Works Department to Sign a Notice of Completion for work performed under agreement dated July 11, 2107, for the Harbin Springs Road at Harbin Creek Bridge Replacement Project. Bid No. 17-04
Resolution
passed on consent
Staff memo
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Director of Public Works Department to Sign a Notice of Completion for work performed under agreement dated July 11, 2107, for the Harbin Springs Road at Harbin Creek Bridge Replacement Project. Bid No. 17-04
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: May 1, 2018
SUBJECT: Adopt Resolution Authorizing the Director of Public Works Department to Sign a Notice of Completion for work performed under agreement dated July 11, 2107, for the Harbin Springs Road at Harbin Creek Bridge Replacement Project. Bid No. 17-04
EXECUTIVE SUMMARY:
On July 11, 2017, the Board approved an Agreement with Bridgeway Civil Constructors, Inc. for Harbin Springs Road at Harbin Creek Bridge Replacement Project. The work under this Agreement was satisfactorily completed on December 29, 2017.
Staff has prepared a resolution authorizing the Public Works Director to sign the Notice of Completion.
Staff recommends that the Board of Supervisors approve the Resolution Authorizing the Public Works Director to Sign the Notice of Completion for the Harbin Springs Road at Harbin Creek Bridge Replacement Project, Bid No. 17-04, and authorize the Chairman to execute said Resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Director of Public Works Department to Sign a Notice of Completion for work performed under agreement dated July 11, 2107, for the Harbin Springs Road at Harbin Creek Bridge Replacement Project. Bid No. 17-04
7.8Approve purchase of three M7 In-Vehicle Computer Systems, at a cost of $20,280.50 from Data911, an approved vendor under the State CMAS Contract.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY The Lake County Sheriff's Office is requesting your Boards' approval to purchase three M7 In-Vehicle Computer systems for each of our pursuit vehicles.
The M7 is a rugged mobile computer designed by Data911 and will be installed during the initial building of our pursuits. It will provide deputies with enhanced dispatch capabilities by providing complete up to date details of call information, access to law enforcement computer databases in the field, (the ability to run wants/warrants, check vehicle registration, run driver licenses, etc.), as well as the tracking of deputy locations. This will allow deputies to write reports in the field, thus saving time commuting back and forth to substations. Deputies will have access to mapping features to assist in locating difficult to find addresses. Central Dispatch and command staff will have real time GPS location feed of a deputy's location; enhancing officer safety in critical situations. Deputy access to law enforcement databases will allow the viewing of photos to identify victims, suspects and missing persons.
The M7 in-car computer is a three component system. The advantage of this type of system is that if one component fails, the remaining two components will continue to operate, thus requiring only the replacement of the inoperable component, rather than the entire system.
The Data911 system is compatible with our current law enforcement software suite and has been discussed with the Information Technology Director. Attached is the vendor's sole source document. This item is also part of the CMAS Contract #3-08-70-2549A and so no bids were solicited. The Sheriff's Department respectfully requests Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $119,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The funds for this purchase are allocated in the Rural Sheriff's Fund 2206 object code 62.74 and no general fund money is being utilized for this acquisition. There will be ongoing monthly costs for the wireless service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to purchase three M7 In-Vehicle Computer Systems, at a cost of $20,280.50 from Data911, an approved vendor under the State CMAS Contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 1, 2018
SUBJECT: Approve purchase of three M7 In-Vehicle Computer Systems, at a cost of $20,280.50 from Data911, an approved vendor under the State CMAS Contract.
EXECUTIVE SUMMARY The Lake County Sheriff's Office is requesting your Boards' approval to purchase three M7 In-Vehicle Computer systems for each of our pursuit vehicles.
The M7 is a rugged mobile computer designed by Data911 and will be installed during the initial building of our pursuits. It will provide deputies with enhanced dispatch capabilities by providing complete up to date details of call information, access to law enforcement computer databases in the field, (the ability to run wants/warrants, check vehicle registration, run driver licenses, etc.), as well as the tracking of deputy locations. This will allow deputies to write reports in the field, thus saving time commuting back and forth to substations. Deputies will have access to mapping features to assist in locating difficult to find addresses. Central Dispatch and command staff will have real time GPS location feed of a deputy's location; enhancing officer safety in critical situations. Deputy access to law enforcement databases will allow the viewing of photos to identify victims, suspects and missing persons.
The M7 in-car computer is a three component system. The advantage of this type of system is that if one component fails, the remaining two components will continue to operate, thus requiring only the replacement of the inoperable component, rather than the entire system.
The Data911 system is compatible with our current law enforcement software suite and has been discussed with the Information Technology Director. Attached is the vendor's sole source document. This item is also part of the CMAS Contract #3-08-70-2549A and so no bids were solicited. The Sheriff's Department respectfully requests Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $20,281
Amount Budgeted: $119,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The funds for this purchase are allocated in the Rural Sheriff's Fund 2206 object code 62.74 and no general fund money is being utilized for this acquisition. There will be ongoing monthly costs for the wireless service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to purchase three M7 In-Vehicle Computer Systems, at a cost of $20,280.50 from Data911, an approved vendor under the State CMAS Contract.
7.9Approve purchase of one M7 In-Vehicle computer system, at a cost of $6,554.61 from Data911, an approved vendor under the State CMAS Contract.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office is requesting Your Boards' approval to purchase one M7 In-Vehicle Computer system for use in our civil vehicle.
The M7 is a rugged mobile computer designed by Data911 and will be installed during the initial building of our pursuits. It will provide deputies with enhanced dispatch capabilities by providing complete up to date details of call information, access to law enforcement computer databases in the field, (the ability to run wants/warrants, check vehicle registration, run driver licenses, etc.), as well as the tracking of deputy locations. This will allow deputies to write reports in the field, thus saving time commuting back and forth to substations. Deputies will have access to mapping features to assist in locating difficult to find addresses. Central Dispatch and command staff will have real time GPS location feed of a deputy's location; enhancing officer safety in critical situations. Deputy access to law enforcement databases will allow the viewing of photos to identify victims, suspects and missing persons.
The M7 in-car computer is a three component system. The advantage of this type of system is that if one component fails, the remaining two components will continue to operate, thus requiring only the replacement of the inoperable component, rather than the entire system.
The Data911 system is compatible with our current law enforcement software suite and has been discussed with the Information Technology Director. Attached is the vendor's sole source document. This item is also part of the CMAS Contract #3-08-70-2549A and so no bids were solicited. The Sheriff's Department respectfully requests Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $25,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The funds for this purchase are allocated in the Sheriff/Civil budget 2207 object code 62.74 and no general fund money is being utilized for this acquisition. There will be ongoing monthly costs for the wireless service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to purchase one M7 In-Vehicle computer system, at a cost of $6,554.61 from Data911, an approved vendor under the State CMAS Contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 1, 2018
SUBJECT: Approve purchase of one M7 In-Vehicle computer system, at a cost of $6,554.61 from Data911, an approved vendor under the State CMAS Contract.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office is requesting Your Boards' approval to purchase one M7 In-Vehicle Computer system for use in our civil vehicle.
The M7 is a rugged mobile computer designed by Data911 and will be installed during the initial building of our pursuits. It will provide deputies with enhanced dispatch capabilities by providing complete up to date details of call information, access to law enforcement computer databases in the field, (the ability to run wants/warrants, check vehicle registration, run driver licenses, etc.), as well as the tracking of deputy locations. This will allow deputies to write reports in the field, thus saving time commuting back and forth to substations. Deputies will have access to mapping features to assist in locating difficult to find addresses. Central Dispatch and command staff will have real time GPS location feed of a deputy's location; enhancing officer safety in critical situations. Deputy access to law enforcement databases will allow the viewing of photos to identify victims, suspects and missing persons.
The M7 in-car computer is a three component system. The advantage of this type of system is that if one component fails, the remaining two components will continue to operate, thus requiring only the replacement of the inoperable component, rather than the entire system.
The Data911 system is compatible with our current law enforcement software suite and has been discussed with the Information Technology Director. Attached is the vendor's sole source document. This item is also part of the CMAS Contract #3-08-70-2549A and so no bids were solicited. The Sheriff's Department respectfully requests Your Board waive the formal bidding process, per Lake County Code Section 38.2, making a determination that competitive bidding would produce no economic benefit to the County and authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue a purchase order for this purchase.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $6,555
Amount Budgeted: $25,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The funds for this purchase are allocated in the Sheriff/Civil budget 2207 object code 62.74 and no general fund money is being utilized for this acquisition. There will be ongoing monthly costs for the wireless service.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approval to purchase one M7 In-Vehicle computer system, at a cost of $6,554.61 from Data911, an approved vendor under the State CMAS Contract.
7.10(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2018 in the amount of $60,000 and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with PJ Helicopters for helicopter services for Calendar Year 2018.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost: 60,000
Amount Budgeted: 130,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2018 in the amount of $60,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: April 11, 2018
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2018 in the amount of $60,000 and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests Your Boards' approval on the attached contract with PJ Helicopters for helicopter services for Calendar Year 2018.
Helicopter services are utilized by the Sheriff's Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments.
We request your Board waive the competitive bidding process of the County's purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted
Estimated Cost: 60,000
Amount Budgeted: 130,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Helicopter costs are paid from the Marijuana budget 2203 with grant funding from either the US Forest Service or DEA.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and PJ Helicopters for Calendar Year 2018 in the amount of $60,000 and authorize the Chair to sign.
7.11Approve three year Lease between Schall Investment Corp. and County of Lake for the annual amount of $31,200.00 with Consumer Price Index (CPI) adjustment increases each subsequent year during the term of the lease terminating on June 30, 2021, and authorize the Chair to sign.
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Our department has leased office space located at 805 & 809 S. Main Street, Lakeport, California since November 1, 2008.
During lease negotiations the building owner requested a 2.1% rent increase and a 100% CPI adjustment annually.
As is consistent with our previous lease, as well as with our other building leases, we have agreed to complete all necessary repairs. As we have occupied this building since 2008, we are well aware of the condition of the building and have no concerns related to this.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $31,200.00
Amount Budgeted: $31,200.00
Additional Requested: $0.00
Annual Cost (if planned for future years): $31,200.00
FISCAL IMPACT (Narrative):
There is no county cost associated with this lease.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve three year Lease between Schall Investment Corp. and County of Lake for the annual amount of $31,200.00 with Consumer Price Index (CPI) adjustment increases each subsequent year during the term of the lease terminating on June 30, 2021, and authorize the Chair to sign.
Thank you for your consideration.
Cc: Micki Dolby, Deputy Social Services Director
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: May 1, 2018
SUBJECT: Approve three year Lease between Schall Investment Corp. and County of Lake for the annual amount of $31,200.00 with Consumer Price Index (CPI) adjustment increases each subsequent year during the term of the lease terminating on June 30, 2021, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Our department has leased office space located at 805 & 809 S. Main Street, Lakeport, California since November 1, 2008.
During lease negotiations the building owner requested a 2.1% rent increase and a 100% CPI adjustment annually.
As is consistent with our previous lease, as well as with our other building leases, we have agreed to complete all necessary repairs. As we have occupied this building since 2008, we are well aware of the condition of the building and have no concerns related to this.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $31,200.00
Amount Budgeted: $31,200.00
Additional Requested: $0.00
Annual Cost (if planned for future years): $31,200.00
FISCAL IMPACT (Narrative):
There is no county cost associated with this lease.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve three year Lease between Schall Investment Corp. and County of Lake for the annual amount of $31,200.00 with Consumer Price Index (CPI) adjustment increases each subsequent year during the term of the lease terminating on June 30, 2021, and authorize the Chair to sign.
Thank you for your consideration.
Cc: Micki Dolby, Deputy Social Services Director
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.11. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Liyu Shen and Konocti Harbor Manager Russ Hamill spoke.
Public Input was reopened by Chair Steele at 10:31 a.m. Eric Sklar, Dan Turbyfill, Adam Mernit and Michael Green spoke.
8.39:30 A.M. - Consideration of Proposals for Design Services for South Lakeport Water Project; and authorize Board Chair to Award contract to NEXGEN Utility Management, Inc. of Sacramento in the amount of $49,200.00
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: In preparation for securing funding to design and eventually construct water system improvements in the South Lakeport area Special Districts issued a Request for Proposals. The scope of the work was identified as reviewing and updating the previously completed Feasibility Study completed in 2012 and providing a prioritized analysis of the available alternatives in a Preliminary Engineering Report format.
The Request for Proposals was issued on February 5th to six firms: Brelje & Race Consulting Engineers, CH2M Engineering, Coastland Civil Engineering, NEXGEN Utility Management, Oscar Larson & Associates, and Ruzicka Associates Consulting Engineers. The RFP was also advertised at CIPList.com. Proposals were due to the department by Wednesday, March 14th and two proposals were received; NEXGEN Utility Management and Oscar Larson & Associates both submitted for the project. A Consultant Selection Board was convened to review, rate, and rank the proposals. The CSB recommended NEXGEN Utility Management as the most qualified firm.
Attached for consideration is the proposed contract with NEXGEN Utility Management in the amount of $49,200 as well as a copy of their proposal.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This is a project supported by County Administration and funded from Budget Unit 1778.
STAFFING IMPACT (if applicable): Administration of this project will require minimal interaction with Special Districts Administrative staff. No significant impact is anticipated.
..Recommended Action
RECOMMENDED ACTION: Consideration of Proposals for Design Services for South Lakeport Water Project; and authorize Board Chair to Award contract to NEXGEN Utility Management, Inc. of Sacramento in the amount of $49,200.00
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: May 1, 2018
SUBJECT: Consideration of Proposals for Design Services for South Lakeport Water Project; and authorize Board Chair to Award contract to NEXGEN Utility Management, Inc. of Sacramento in the amount of $49,200.00
EXECUTIVE SUMMARY: In preparation for securing funding to design and eventually construct water system improvements in the South Lakeport area Special Districts issued a Request for Proposals. The scope of the work was identified as reviewing and updating the previously completed Feasibility Study completed in 2012 and providing a prioritized analysis of the available alternatives in a Preliminary Engineering Report format.
The Request for Proposals was issued on February 5th to six firms: Brelje & Race Consulting Engineers, CH2M Engineering, Coastland Civil Engineering, NEXGEN Utility Management, Oscar Larson & Associates, and Ruzicka Associates Consulting Engineers. The RFP was also advertised at CIPList.com. Proposals were due to the department by Wednesday, March 14th and two proposals were received; NEXGEN Utility Management and Oscar Larson & Associates both submitted for the project. A Consultant Selection Board was convened to review, rate, and rank the proposals. The CSB recommended NEXGEN Utility Management as the most qualified firm.
Attached for consideration is the proposed contract with NEXGEN Utility Management in the amount of $49,200 as well as a copy of their proposal.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $49,200
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This is a project supported by County Administration and funded from Budget Unit 1778.
STAFFING IMPACT (if applicable): Administration of this project will require minimal interaction with Special Districts Administrative staff. No significant impact is anticipated.
..Recommended Action
RECOMMENDED ACTION: Consideration of Proposals for Design Services for South Lakeport Water Project; and authorize Board Chair to Award contract to NEXGEN Utility Management, Inc. of Sacramento in the amount of $49,200.00
On motion of Supervisor Scott, and by vote of the Board, authorized Board Chair to Award Contract to NEXGEN Utility Management, Inc. of Sacramento in the amount of $49,200 for Design Services for the South Lakeport Water Project. The motion carried by the following vote:
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Deputy Administrator Scott Harter was also present. County Administrative Officer Carol Huchingson also spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2(Continued from April 24, 2018) Consideration of Appointment of Blue Ribbon Committee members for the Rehabilitation of Clear Lake for the purposes of discussion, reviewing research, planning and providing oversight regarding the health of Clear Lake.
Appointment
recommended for approval
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Smith, and by vote of the Board, recommended appointment of Jim Steele as the BOS representative to the Blue Ribbon Committee for the Rehabilitation of Clear Lake, and Moke Simon as alternate. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Smith, and by vote of the Board, recommended appointment of Wilda Shock as local economic development representative to the Blue Ribbon Committee for the Rehabilitation of Clear Lake, and Mark Wolfe as alternate. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Scott, and by vote of the Board, recommended appointment of Brenna Sullivan as agriculture representative to the Blue Ribbon Committee for the Rehabilitation of Clear Lake, and Monica Rosenthal as alternate. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Brown, and by vote of the Board, recommended appointment of Dr. Harry Lyons as environmental representative to the Blue Ribbon Committee for the Rehabilitation of Clear Lake, and Greg Giusti as alternate. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Scott, and by vote of the Board, recommended appointment of Jan Coppinger as public water supply representative to the Blue Ribbon Committee for the Rehabilitation of Clear Lake, and Keith Ahart as alternate. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Smith, Scott, Brown and Steele
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Chair Steele suggested that there be an alternate for the BOS appointment. Supervisor Brown suggested that there be alternates for all of the appointments. The appointments are recommendations upon the approval of Assemblymember Aguiar-Curry and the California Natural Resources Agency.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Approve Agreement between Lake County Behavioral Health (LCBH) and Lakeport Police Department (LPD) for Crisis Responding Services and authorize the Behavioral Health Administrator to sign
Agreement
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Lake County Behavioral Health (LCBH) and Lakeport Police Department (LPD) would like to enter into an agreement to allow LCBH Crisis Staff to work out of the LPD office in Lakeport. This collaboration will allow faster turn-around times in responding to crisis calls requiring local law enforcement involvement. It will help decrease the number of emergency department visits wherein LPD gets called on a behavioral health matter, and transports the client to the emergency department to wait for LCBH Crisis Staff to arrive to evaluate the client. With LCBH and LPD staff responding to calls together, this will expedite 5150 and 5250 situations and potentially eliminate unnecessary trips to the emergency department.
FISCAL IMPACT: None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION: Approve Agreement between Lake County Behavioral Health (LCBH) and Lakeport Police Department (LPD) for Crisis Responding Services and authorize the Behavioral Health Administrator to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Todd Metcalf, Behavioral Health Administrator
DATE: May 1, 2018
SUBJECT: Approve Agreement between Lake County Behavioral Health (LCBH) and Lakeport Police Department (LPD) for Crisis Responding Services and authorize the Behavioral Health Administrator to sign.
EXECUTIVE SUMMARY:
Lake County Behavioral Health (LCBH) and Lakeport Police Department (LPD) would like to enter into an agreement to allow LCBH Crisis Staff to work out of the LPD office in Lakeport. This collaboration will allow faster turn-around times in responding to crisis calls requiring local law enforcement involvement. It will help decrease the number of emergency department visits wherein LPD gets called on a behavioral health matter, and transports the client to the emergency department to wait for LCBH Crisis Staff to arrive to evaluate the client. With LCBH and LPD staff responding to calls together, this will expedite 5150 and 5250 situations and potentially eliminate unnecessary trips to the emergency department.
FISCAL IMPACT: None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION: Approve Agreement between Lake County Behavioral Health (LCBH) and Lakeport Police Department (LPD) for Crisis Responding Services and authorize the Behavioral Health Administrator to sign.
On motion of Supervisor Scott, and by vote of the Board, approved the agreement between Lake County Behavioral Health (LCBH) and Lakeport Police Department (LPD) for Crisis Responding Services and authorized the Behavioral Health Administrator to sign. The motion carried by the following vote:
Clerk’s notes: Behavioral Health Administrator Todd Metcalf presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of a Resolution Expressing the Intent of the Board of Supervisors in Prohibiting a Cannabis Cultivation Site within 1000 Feet of a Water Sphere of Influence as Described in Lake County Ordinance No. 3073
Resolution
Adopted — Pass
Staff memo
During the meeting of your Board on April 24, 2018, you asked staff to consider whether there was a means to ensure that your intention in prohibiting a cannabis cultivation site within 1000 feet of a water sphere of influence as described in Lake County Ordinance No. 3073 could be addressed pending clarification of that language through an amendment of said ordinance.
For your review and consideration is a resolution expressing the intent of our Board as therein described. If the resolution is acceptable to your Board, it may be offered for passage.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the resolution is acceptable to your Board, it may be offered for passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, COUNTY COUNSEL
DATE: May 1, 2018
SUBJECT: Consideration of a Resolution Expressing the Intent of the Board of Supervisors in Prohibiting a Cannabis Cultivation Site within 1000 Feet of a Water Sphere of Influence as Described in Lake County Ordinance No. 3073
EXECUTIVE SUMMARY:
During the meeting of your Board on April 24, 2018, you asked staff to consider whether there was a means to ensure that your intention in prohibiting a cannabis cultivation site within 1000 feet of a water sphere of influence as described in Lake County Ordinance No. 3073 could be addressed pending clarification of that language through an amendment of said ordinance.
For your review and consideration is a resolution expressing the intent of our Board as therein described. If the resolution is acceptable to your Board, it may be offered for passage.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
If the resolution is acceptable to your Board, it may be offered for passage.
Supervisor Smith offered the Resolution as amended and it was passed by roll call vote:
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. Community Development Associate Planner Mireya Turner was present and spoke.
Chair Steele asked if anyone present wished to speak and the following people spoke: Eric Sklar, Adam Burnett, Frank Perez, Michael Green, Dan Turbyfill and John Brosnan. No one else wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Public Employee Evaluations
Title: County Administrative Officer
Closed Session Item
10.2Employee Grievance Complaint Pursuant to Gov. Code sec. 54957
Closed Session Item
Motion carried · 2 motions
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
10.3Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): PG&E
Closed Session Item
10.4Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): One Potential Case.
Closed Session Item
10.5Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code sec. 54956.9 (d)(2), (e)(3): Claim of PG&E
Closed Session Item
Motion carried · 2 motions
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
10.2 - On motion of Supervisor Scott, and by vote of the Board, approved the Findings of Fact and Final Decision in the Employee Grievance Complaint Pursuant to Gov. Code sec. 54957, initially heard on April 24, 2018. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Scott, and by vote of the Board, denied the Employee Grievance Complaint Pursuant to Gov. Code sec. 54957, initially heard on April 24, 2018. The motion carried by the following vote:
Ayes- Supervisors: 5 - Simon, Smith, Scott, Brown and Steele
Clerk’s notes: The Board reconvened into Regular Session at 12:49 p.m. having taken the following action: