Board Of Supervisors — Tuesday, May 8, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentations by County Departments: (a) Animal Care & Control - Animals Available for Adoption; (b) Human Resources - Current County Job Openings.
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Letter of Support for AB 2727, as amended April 10, 2018, providing a Personal Income Tax Credit for Firefighters and authorize the Chair to sign
Letter
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As you know rural fire districts rely heavily on volunteer firefighters. These volunteers and professional firefighters incur expenses related to travel for training and additional safety equipment beyond the minimum provided by the fire district. AB 2727 would provide a personal income tax credit up to 80 percent of the amount incurred by volunteer firefighters and 35 percent to paid professional firefighters, not to exceed $1,500 a year.
This tax credit is a small recognition that firefighters, who put their lives on the line to protect the lives and properties of others within their community, deserve to have some of their self-paid costs mitigated.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2727, as amended April 10, 2018, providing a personal income tax credit for firefighters and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: May 8, 2018
SUBJECT: Approve Letter of Support for AB 2727, as amended April 10, 2018, providing a personal income tax credit for firefighters and authorize the Chair to sign.
EXECUTIVE SUMMARY:
As you know rural fire districts rely heavily on volunteer firefighters. These volunteers and professional firefighters incur expenses related to travel for training and additional safety equipment beyond the minimum provided by the fire district. AB 2727 would provide a personal income tax credit up to 80 percent of the amount incurred by volunteer firefighters and 35 percent to paid professional firefighters, not to exceed $1,500 a year.
This tax credit is a small recognition that firefighters, who put their lives on the line to protect the lives and properties of others within their community, deserve to have some of their self-paid costs mitigated.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2727, as amended April 10, 2018, providing a personal income tax credit for firefighters and authorize the Chair to sign.
7.2Approve Letter of Support for AB 2208, an act to amend Sections 399.15 and 399.30 of the Public Utilities Code, related to energy and authorize the Chair to sign
Letter
passed on consent
Staff memo
This bill directs the Natural Resources Agency to promote markets for new and innovative forest products. These products would use wood waste that is generated by forest maintenance designed to prevent devastating fires such as those experienced in Lake County.
The bill incentivizes public/private partnerships that support forest management and fire mitigation, while at the same time spurring rural economic development of these new forest products.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2208, an act to amend Sections 399.15 and 399.30 of the Public Utilities Code, related to energy and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: May 8, 2018
SUBJECT: Approve Letter of Support for AB 2208, an act to amend Sections 399.15 and 399.30 of the Public Utilities Code, related to energy and authorize the Chair to sign
EXECUTIVE SUMMARY:
This bill directs the Natural Resources Agency to promote markets for new and innovative forest products. These products would use wood waste that is generated by forest maintenance designed to prevent devastating fires such as those experienced in Lake County.
The bill incentivizes public/private partnerships that support forest management and fire mitigation, while at the same time spurring rural economic development of these new forest products.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2208, an act to amend Sections 399.15 and 399.30 of the Public Utilities Code, related to energy and authorize the Chair to sign.
7.3Approve Letter of Support for AB 2518, an act to add Article 10 (commencing with Section 4630) to Chapter 8 of Part 2 of Division 4 to the Public Resources Code, related to forestry and authorize the Chair to sign
Letter
passed on consent
Staff memo
This bill is important for the state and especially for Lake County in three ways:
1. The bill requires procurement of grid-balancing renewables: geothermal, biomass, and biogas. This helps to combat climate change and protect the environment.
2. This bill will preserve high-paying jobs and tax revenues from businesses such as the Geysers Geothermal Area, and this facility is crucial for the economic health of Lake County.
3. This bill will keep bioenergy facilities open to continue accepting wood waste that is thinned from forests and shrub lands to reduce wildfires. This type of fire mitigation is a critical concern for Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2518, an act to add Article 10 (commencing with Section 4630) to Chapter 8 of Part 2 of Division 4 to the Public Resources Code, related to forestry and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: May 8, 2018
SUBJECT: Approve Letter of Support for AB 2518, an act to add Article 10 (commencing with Section 4630) to Chapter 8 of Part 2 of Division 4 to the Public Resources Code, related to forestry and authorize the Chair to sign
EXECUTIVE SUMMARY:
This bill is important for the state and especially for Lake County in three ways:
1. The bill requires procurement of grid-balancing renewables: geothermal, biomass, and biogas. This helps to combat climate change and protect the environment.
2. This bill will preserve high-paying jobs and tax revenues from businesses such as the Geysers Geothermal Area, and this facility is crucial for the economic health of Lake County.
3. This bill will keep bioenergy facilities open to continue accepting wood waste that is thinned from forests and shrub lands to reduce wildfires. This type of fire mitigation is a critical concern for Lake County.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Letter of Support for AB 2518, an act to add Article 10 (commencing with Section 4630) to Chapter 8 of Part 2 of Division 4 to the Public Resources Code, related to forestry and authorize the Chair to sign.
7.4Adopt Proclamation Designating the Month of May 2018 as Military Appreciation Month in Lake County, CA
Proclamation
passed on consent
7.5Adopt Proclamation Designating the Month of May 2018 as Maternal Mental Health Awareness Month in Lake County, CA
Proclamation
passed on consent
7.6Adopt Proclamation Designating the Week of May 6-12, 2018 as National Travel and Tourism Week in Lake County, CA
Proclamation
passed on consent
7.7Adopt Proclamation Designating the Week of May 19-25, 2018 as National Safe Boating Week in Lake County, CA
Proclamation
passed on consent
7.8Adopt Proclamation Designating the Week of May 6-12, 2018 as Correctional Officers Week in Lake County, CA
Proclamation
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation designating the week of May 6-12, 2018 as Correctional Officers Week.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Sheriff-Coroner, Brian Martin
DATE: May 8, 2018
SUBJECT: Adopt Proclamation designating the week of May 6-12, 2018 as Correctional Officers Week.
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 6-12, 2018,
AS CORRECTIONAL OFFICERS WEEK
WHEREAS, the operation of correctional and detention facilities housing millions of prisoners and detainees throughout the Nation represents a crucial component of our Criminal Justice System; and
WHEREAS, no public servant has a more difficult or less publicly visible job than the men and women who ensure the safety, containment and control of the human beings charged to their care, while sustaining uncompromised regard for their dignity and constitutional rights; and
WHEREAS, correctional personnel must remain constantly vigilant in terms of their own safety, as well as protecting inmates from the violence of other prisoners and at time, from inflicting harm on themselves; and
WHEREAS, correctional personnel are charged with protecting the rights of the public and safeguarding the public from the criminals in their custody while at the same time, encouraging such prisoners to develop skills and attitudes that can help them become productive members of society after their release; and
WHEREAS, correctional personnel work under demanding circumstances and face danger in their daily work lives, often sacrificing personal and family time to provide a necessary, but often thankless and unrecognized service to the public.
NOW, THEREFORE, BE IT PROCLAIMED by the Board of Supervisors of the County of Lake designates the week of May 6-12, 2018, as Correctional Officers Week in Lake County and encourages all citizens of Lake County to join in recognizing the commitment of all custody staff who maintain the safety and security of our correctional and detention facilities.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation designating the week of May 6-12, 2018 as Correctional Officers Week.
7.9Adopt Proclamation Designating the Week of May 13-19, 2018 as Law Enforcement Week in Lake County, CA
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 13-19, 2018
AS LAW ENFORCEMENT OFFICERS WEEK
WHEREAS, From the Beginning of this Nation, law enforcement officers have played an important role in safeguarding the rights and freedoms which are guaranteed by the constitution and in protecting the lives and property of our citizens; and
WHEREAS, through constant application of new procedures and techniques, such officers and becoming more efficient in their enforcement of our laws; and
WHEREAS, it is important that all citizens know and understand the duties, and responsibilities of their law enforcement agencies and the necessity for cooperating with them in maintaining law and order; and
WHEREAS, it is important that all citizens know and understand the extraordinary risks and sacrifices the dedicated men and women who have chosen law enforcement as a career face as they safeguard our freedom and security; and
WHEREAS, it is fitting and proper that we express our gratitude for the dedicated service and courageous deeds of law enforcement officers and for the contributions they have made to the security and well-being of all our people.
NOW, THEREFORE, BE IT PROCLAIMED by the Board of Supervisors of the County of Lake formally designates May 13-19, 2018, as Law Enforcement Officers Week in Lake County and publicly salutes the service of law enforcement officers in our community and in communities across the nation.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating the Week of May 13-19, 2018 as Law Enforcement Week in Lake County, CA
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner
DATE: May 8, 2018
SUBJECT: Adopt Proclamation Designating the Week of May 13-19, 2018 as Law Enforcement Week in Lake County, CA
EXECUTIVE SUMMARY:
DESIGNATING THE WEEK OF MAY 13-19, 2018
AS LAW ENFORCEMENT OFFICERS WEEK
WHEREAS, From the Beginning of this Nation, law enforcement officers have played an important role in safeguarding the rights and freedoms which are guaranteed by the constitution and in protecting the lives and property of our citizens; and
WHEREAS, through constant application of new procedures and techniques, such officers and becoming more efficient in their enforcement of our laws; and
WHEREAS, it is important that all citizens know and understand the duties, and responsibilities of their law enforcement agencies and the necessity for cooperating with them in maintaining law and order; and
WHEREAS, it is important that all citizens know and understand the extraordinary risks and sacrifices the dedicated men and women who have chosen law enforcement as a career face as they safeguard our freedom and security; and
WHEREAS, it is fitting and proper that we express our gratitude for the dedicated service and courageous deeds of law enforcement officers and for the contributions they have made to the security and well-being of all our people.
NOW, THEREFORE, BE IT PROCLAIMED by the Board of Supervisors of the County of Lake formally designates May 13-19, 2018, as Law Enforcement Officers Week in Lake County and publicly salutes the service of law enforcement officers in our community and in communities across the nation.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Designating the Week of May 13-19, 2018 as Law Enforcement Week in Lake County, CA
7.10Approve Order and Agreement of Services with LexisNexis Coplogic Solutions Inc. for an on-line incident reporting program and authorize the Sheriff to sign
Agreement
passed on consent
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests your Boards' approval of the attached Order and Agreement of services with LexisNexis Coplogic Solutions Inc. LexisNexis Coplogic Solutions Inc. provides an on-line incident reporting program that is internet based. This program would allow the public to file reports electronically, rather than by contacting the Sheriff's Dispatch center and asking for a deputy sheriff to be dispatched to the reporting parties' location. Due to short staffing levels currently and regularly experienced in the Sheriff's Office, citizen's requests to have reports taken for minor crimes, in which no suspect information is available, cannot be filled in a timely manner.
Additionally, when deputies are assigned to investigate minor crimes with no suspect information they are unavailable or delayed in their response to more serious calls for law enforcement. This program would now provide an avenue for citizens to make an official report without the need to have a deputy sheriff respond to their location.
This agreement has an initial term of 24 months at a rate of $1,085.00 per month, totaling $26,040.00. This software was previously used by the Sheriff's Office, so there is no cost related to its integration with our Records Management software.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $2,170
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years): $13,020
FISCAL IMPACT (Narrative): Current charges will be paid from the Sheriff/Rural Sheriff's budget 2206 object code 28.30.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Order and Agreement of services with LexisNexis Coplogic Solutions Inc. for an on-line incident reporting program
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: May 8, 2018
SUBJECT: Approve Order and Agreement of Services with LexisNexis Coplogic Solutions Inc. for an on-line incident reporting program and authorize the Sheriff to sign
EXECUTIVE SUMMARY:
The Lake County Sheriff's Office requests your Boards' approval of the attached Order and Agreement of services with LexisNexis Coplogic Solutions Inc. LexisNexis Coplogic Solutions Inc. provides an on-line incident reporting program that is internet based. This program would allow the public to file reports electronically, rather than by contacting the Sheriff's Dispatch center and asking for a deputy sheriff to be dispatched to the reporting parties' location. Due to short staffing levels currently and regularly experienced in the Sheriff's Office, citizen's requests to have reports taken for minor crimes, in which no suspect information is available, cannot be filled in a timely manner.
Additionally, when deputies are assigned to investigate minor crimes with no suspect information they are unavailable or delayed in their response to more serious calls for law enforcement. This program would now provide an avenue for citizens to make an official report without the need to have a deputy sheriff respond to their location.
This agreement has an initial term of 24 months at a rate of $1,085.00 per month, totaling $26,040.00. This software was previously used by the Sheriff's Office, so there is no cost related to its integration with our Records Management software.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $2,170
Amount Budgeted:
Additional Requested: N/A
Annual Cost (if planned for future years): $13,020
FISCAL IMPACT (Narrative): Current charges will be paid from the Sheriff/Rural Sheriff's budget 2206 object code 28.30.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Order and Agreement of services with LexisNexis Coplogic Solutions Inc. for an on-line incident reporting program
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda items 7.1 through 7.10. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Water Resources Interim Director David Cowan introduced new hire Aquatic Invasive Species Coordinator Angela DePalma-Dow. Citizen Robert Ehrman spoke.
8.39:15 A.M. - Consideration of Continuing a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Action Item
approved — Pass
Carried 4-0 — moved by Smith (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: May 8, 2018
SUBJECT: Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
On motion of Supervisor Smith, and by vote of the Board, approved the continuing a Proclamation of a Local Emergency Due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:16 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _ _ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 8, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _ _ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Simon, and by vote of the Board, approved the continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:17 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: May 8, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the continuing a Proclamation of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
8.69:18 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 4-0 — moved by Scott (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, approved the continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.79:20 A.M. - Consideration of (a) Property Tax Revenue Exchange Agreement with Cobb Area County Water District Resulting From Annexation of Water Service Areas; and (b) Resolution Providing for the Exchange of Property Tax Revenues as a Result of Annexation of County Services Area 7, Bonanza Springs; County Service Area 18, Starview; County Service Area 22, Mount Hannah; Adams Spring Water District, Alpine Meadows Water System, Pine Grove Water System, Hill 9 and 10 Mutual Water Association, and Branding Iron Mutual Water Company, and to Facilitate the Reorganization of Cobb Area County Water District (LAFCO File 2017-0001, Cobb Area Reorganization)
Resolution
approved
Carried 4-0 — moved by Simon
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Cobb Area County Water District has been working with LAFCO to facilitate the annexation of eight water systems that serve the Cobb Mountain areas, three of which are operated by the County including County Services Area 7, (Bonanza Springs); County Service Area 18, (Starview); and County Service Area 22, (Mount Hannah).
LAFCO is prepared to certify that it has completed its analysis of the proposed consolidation and make a favorable recommendation. State law requires that before LAFCO can issue such a recommendation, the involved parties must negotiate a property tax exchange agreement. Only County Service Area 7 actually receives an apportionment of property taxes. Staff has conducted the required negotiations and Cobb Area County Water District has agreed that the property tax currently received by CSA No. 7 (Bonanza Springs) will not be apportioned to Cobb Area County Water District as a result of the annexation. The result is "zero" exchange of property tax.
Another concern that arose during negotiations is the potential for audit exceptions relative to the funding provided by FEMA and CalOES for the reconstruction of the three CSA's being annexed. Cobb Area County Water District has agreed to hold the County harmless from any monetary consequences that may result from such an audit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your board approve the attached documents, including:
(a) Property Tax Revenue Exchange Agreement with Cobb Area County Water District Resulting From Annexation of Water Service Areas.
(b) Resolution Providing For The Exchange Of Property Tax Revenues as a Result Of Annexation Of County Services Area 7, Bonanza Springs; County Service Area 18, Starview; County Service Area 22, Mount Hannah; Adams Spring Water District, Alpine Meadows Water System, Pine Grove Water System, Hill 9 and 10 Mutual Water Association, And Branding Iron Mutual Water Company, and To Facilitate The Reorganization of Cobb Area County Water District (LAFCO File 2017-0001, Cobb Area Reorganization)
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 8, 2018
SUBJECT: Consideration of (a) Property Tax Revenue Exchange Agreement with Cobb Area County Water District Resulting From Annexation of Water Service Areas; and (b) Resolution Providing for the Exchange of Property Tax Revenues as a Result Of Annexation Of County Services Area 7, Bonanza Springs; County Service Area 18, Starview; County Service Area 22, Mount Hannah; Adams Spring Water District, Alpine Meadows Water System, Pine Grove Water System, Hill 9 and 10 Mutual Water Association, and Branding Iron Mutual Water Company, and to Facilitate the Reorganization of Cobb Area County Water District (LAFCO File 2017-0001, Cobb Area Reorganization)
EXECUTIVE SUMMARY:
Cobb Area County Water District has been working with LAFCO to facilitate the annexation of eight water systems that serve the Cobb Mountain areas, three of which are operated by the County including County Services Area 7, (Bonanza Springs); County Service Area 18, (Starview); and County Service Area 22, (Mount Hannah).
LAFCO is prepared to certify that it has completed its analysis of the proposed consolidation and make a favorable recommendation. State law requires that before LAFCO can issue such a recommendation, the involved parties must negotiate a property tax exchange agreement. Only County Service Area 7 actually receives an apportionment of property taxes. Staff has conducted the required negotiations and Cobb Area County Water District has agreed that the property tax currently received by CSA No. 7 (Bonanza Springs) will not be apportioned to Cobb Area County Water District as a result of the annexation. The result is "zero" exchange of property tax.
Another concern that arose during negotiations is the potential for audit exceptions relative to the funding provided by FEMA and CalOES for the reconstruction of the three CSA's being annexed. Cobb Area County Water District has agreed to hold the County harmless from any monetary consequences that may result from such an audit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your board approve the attached documents, including:
(a) Property Tax Revenue Exchange Agreement with Cobb Area County Water District Resulting From Annexation of Water Service Areas.
(b) Resolution Providing For The Exchange Of Property Tax Revenues as a Result Of Annexation Of County Services Area 7, Bonanza Springs; County Service Area 18, Starview; County Service Area 22, Mount Hannah; Adams Spring Water District, Alpine Meadows Water System, Pine Grove Water System, Hill 9 and 10 Mutual Water Association, And Branding Iron Mutual Water Company, and To Facilitate The Reorganization of Cobb Area County Water District (LAFCO File 2017-0001, Cobb Area Reorganization)
(a) On motion of Supervisor Simon, and by vote of the Board, approved the Property Tax Revenue Exchange Agreement with Cobb Area County Water District Resulting From Annexation of Water Service Areas, and authorized the Chair to sign. The motion carried by the following vote:
Ayes- Supervisors: 4 - Simon, Smith, Scott and Steele
Absent- Supervisors: 1 - Brown
(b) Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Smith, Scott and Steele
Absent- Supervisors: 1 - Brown
Clerk’s notes: Chief Deputy County Administrative Officer Jeff Rein presented the item to the Board. County Counsel Anita Grant spoke.
Chair Steele asked if anyone present wished to speak and the following people spoke: Robert Stark and Ben Murphy. No one else wished to speak and the public input portion of this item was closed.
8.99:45 A.M. - Consideration of Resolution Adopting Emergency Operations Plan for the County of Lake and the Lake County Operational Area
Action Item
Adopted
Staff memo
EXECUTIVE SUMMARY: The Lake County Sheriff's Office of Emergency Services has completed the update of the County Emergency Operations Plan. The Plan was approved by the Lake County Disaster Council on December 13, 2017, after an extensive process to bring the plan into compliance with the latest State and Federal Guidance. The Plan has been publicly posted for comment since May, 2017. Several comments were received and included before presentation at the November 9, 2017 Disaster Council Meeting. Additional changes were requested at that meeting, and incorporated into the Plan. Printed copies of the Plan have also been made available for Public Review. The adopted plan will subsequently be submitted to the Governor's Office of Emergency Services for their review.
The maintenance of the Emergency Operations Plan is required in order to be eligible for various State & Federal Grants, as well as reimbursement of disaster-related response & recovery expenses.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Adopting Emergency Operations Plan for the County of Lake and the Lake County Operational Area
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: May 8, 2018
SUBJECT: Consideration of Resolution Adopting Emergency Operations Plan for the County of Lake and the Lake County Operational Area
EXECUTIVE SUMMARY: The Lake County Sheriff's Office of Emergency Services has completed the update of the County Emergency Operations Plan. The Plan was approved by the Lake County Disaster Council on December 13, 2017, after an extensive process to bring the plan into compliance with the latest State and Federal Guidance. The Plan has been publicly posted for comment since May, 2017. Several comments were received and included before presentation at the November 9, 2017 Disaster Council Meeting. Additional changes were requested at that meeting, and incorporated into the Plan. Printed copies of the Plan have also been made available for Public Review. The adopted plan will subsequently be submitted to the Governor's Office of Emergency Services for their review.
The maintenance of the Emergency Operations Plan is required in order to be eligible for various State & Federal Grants, as well as reimbursement of disaster-related response & recovery expenses.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Adopting Emergency Operations Plan for the County of Lake and the Lake County Operational Area
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Ayes- Supervisors: 4 - Simon, Smith, Scott and Steele
Absent- Supervisors: 1 - Brown
Clerk’s notes: Sheriff Brian Martin presented the item to the Board. Undersheriff Chris Macedo was also present and spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.1010:00 A.M. - (Sitting as Lake County Sanitation District, Board of Directors) (a) Consideration of Proposals for Middletown Sewer Force Main Realignment project; and (b) Authorize Chair to Award the design contract to Oscar Larson & Associates of Eureka, CA for an amount not to exceed $36,200.
Action Item
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Proposals were received on April 2, 2018 with one firm proposing. Oscar Larson & Associates of Eureka, CA submitted a proposal which was reviewed by the CSB on April 6th, 2018. The CSB determined the firm to be qualified to perform the work and recommended that negotiations begin with the firm. Negotiations were entered into with the firm and a reduced price was agreed upon. Staff is recommending that the Chair award the design contract to Oscar Larson & Associates.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This is an unbudgeted project as it came to light after the budget was finalized and approved, however funds are available within the budget unit.
RECOMMENDED ACTION: Authorize Chair to Award the design contract to Oscar Larson & Associates of Eureka, CA for an amount not to exceed $36,200.
Original memo text
..Title
..Body
MEMORANDUM
TO: LACOSAN Board of Directors
FROM: Scott Harter, Deputy Administrator
Jan Coppinger, Administrator
DATE: May 8, 2018
SUBJECT: (Sitting as Lake County Sanitation District, Board of Directors) (a) Consideration of Proposals for Middletown Sewer Force Main Realignment project; and (b) Authorize Chair to Award the design contract to Oscar Larson & Associates of Eureka, CA for an amount not to exceed $36,200.
EXECUTIVE SUMMARY:
Caltrans is conducting a highway widening project on State Highway 175 west of Middletown. As a result of their widening project there are areas where the existing sewer force main serving the community comes into conflict with their project. This conflict requires the District to relocate our facilities. Because of this a request for proposals was issued on March 15 for engineering design services. The RFP was sent to the following seven firms; Brelje & Race Consulting Engineers, CH2M, Coastland Civil Engineering, NexGen Utility Management, Oscar Larson Associates, Ruzicka Associates, and Water Works Engineers.
Proposals were received on April 2, 2018 with one firm proposing. Oscar Larson & Associates of Eureka, CA submitted a proposal which was reviewed by the CSB on April 6th, 2018. The CSB determined the firm to be qualified to perform the work and recommended that negotiations begin with the firm. Negotiations were entered into with the firm and a reduced price was agreed upon. Staff is recommending that the Chair award the design contract to Oscar Larson & Associates.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $36,200
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This is an unbudgeted project as it came to light after the budget was finalized and approved, however funds are available within the budget unit.
RECOMMENDED ACTION: Authorize Chair to Award the design contract to Oscar Larson & Associates of Eureka, CA for an amount not to exceed $36,200.
On motion of Supervisor Simon, and by vote of the Board, awarded the design contract to Oscar Larson & Associates of Eureka, CA for an amount not to exceed $36,200, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Special Districts Deputy Administrator Scott Harter presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration, Discussion and Direction to Staff regarding: (a) the Structure of the Sales Tax Oversight Committee; (b) Formation of the Sales Tax Oversight Committee
Action Item
Staff memo
EXECUTIVE SUMMARY:
As you are aware, on March 6, your Board passed an Ordinance placing a one and one-half percent general transactions and use tax before voters on this June's ballot.
The Ordinance notes that your Board shall establish, by Resolution, "An Oversight Committee to provide transparency and ensure fiscal accountability" of funds raised by the proposed tax increase.
While it is not appropriate to bring a final Resolution to your Board at this time, I want to ensure that potential voters in the unincorporated areas of Lake County have sufficient information regarding the proposed Sales Tax Oversight Committee to make an informed judgment.
Toward that end, I have undertaken research to identify the typical roles and structures of such oversight committees in other jurisdictions, and have come to the following recommendations:
I recommend that the Sales Tax Oversight Committee assume the following responsibilities:
� Annual review of revenue receipts and expenditures of the Local Sales Tax.
� Annual review of the status and performance of the programs and services funded, wholly or partially, with proceeds from the Local Sales Tax.
� Preparation of an annual independent report to the Board of Supervisors regarding the revenue and expenditures of the Local Sales Tax.
The committee's authority is typically limited to these areas. It is not generally thought appropriate for the committee to direct staff, recommend any particular contracts or define the scope of a road repair project, for example. Generally, the purpose of the committee will be to make sure that Measure G-funded spending is consistent with the vision of your 10-year plan.
Committee structures vary from jurisdiction to jurisdiction, but there are typically 5 or 7 members. Regardless of the makeup of the formal committee, there are additional ex officio members, drawn from County staff, for the purposes of providing information and organizational support.
I recommend that Lake County's Sales Tax Oversight Committee be comprised of 7 members serving two-year terms, representing the following groups:
� The Business Community or the Chamber of Commerce
� An expert in Local Economic Development
� A Local Non-Profit Agency
� A Local Labor Group
� An Acknowledged Community Fiscal/Accounting Expert
� Two from established local Municipal Advisory Councils
As County Administrative Officer, I, or a member of my staff, will serve as a designee to the committee, and not a voting member. The Auditor-Controller will also be an invaluable resource as an ex officio contributor.
All committee members must reside in Lake County, and be at least 18 years of age.
Today, I am asking that your Board:
1) Consider the proposed structure, outlined above;
2) Discuss the makeup of the committee, and the process for determining representatives; and
3) Provide direction to staff regarding timing of formation of the committee.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
1) Consider the proposed committee structure;
2) Discuss the makeup of the committee, and the process for determining representatives; and
3) Provide direction to staff regarding timing of formation of the committee.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: May 8, 2018
SUBJECT: Consideration, Discussion and Direction to Staff regarding: (a) the Structure of the Sales Tax Oversight Committee; (b) Formation of the Sales Tax Oversight Committee
EXECUTIVE SUMMARY:
As you are aware, on March 6, your Board passed an Ordinance placing a one and one-half percent general transactions and use tax before voters on this June's ballot.
The Ordinance notes that your Board shall establish, by Resolution, "An Oversight Committee to provide transparency and ensure fiscal accountability" of funds raised by the proposed tax increase.
While it is not appropriate to bring a final Resolution to your Board at this time, I want to ensure that potential voters in the unincorporated areas of Lake County have sufficient information regarding the proposed Sales Tax Oversight Committee to make an informed judgment.
Toward that end, I have undertaken research to identify the typical roles and structures of such oversight committees in other jurisdictions, and have come to the following recommendations:
I recommend that the Sales Tax Oversight Committee assume the following responsibilities:
� Annual review of revenue receipts and expenditures of the Local Sales Tax.
� Annual review of the status and performance of the programs and services funded, wholly or partially, with proceeds from the Local Sales Tax.
� Preparation of an annual independent report to the Board of Supervisors regarding the revenue and expenditures of the Local Sales Tax.
The committee's authority is typically limited to these areas. It is not generally thought appropriate for the committee to direct staff, recommend any particular contracts or define the scope of a road repair project, for example. Generally, the purpose of the committee will be to make sure that Measure G-funded spending is consistent with the vision of your 10-year plan.
Committee structures vary from jurisdiction to jurisdiction, but there are typically 5 or 7 members. Regardless of the makeup of the formal committee, there are additional ex officio members, drawn from County staff, for the purposes of providing information and organizational support.
I recommend that Lake County's Sales Tax Oversight Committee be comprised of 7 members serving two-year terms, representing the following groups:
� The Business Community or the Chamber of Commerce
� An expert in Local Economic Development
� A Local Non-Profit Agency
� A Local Labor Group
� An Acknowledged Community Fiscal/Accounting Expert
� Two from established local Municipal Advisory Councils
As County Administrative Officer, I, or a member of my staff, will serve as a designee to the committee, and not a voting member. The Auditor-Controller will also be an invaluable resource as an ex officio contributor.
All committee members must reside in Lake County, and be at least 18 years of age.
Today, I am asking that your Board:
1) Consider the proposed structure, outlined above;
2) Discuss the makeup of the committee, and the process for determining representatives; and
3) Provide direction to staff regarding timing of formation of the committee.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
1) Consider the proposed committee structure;
2) Discuss the makeup of the committee, and the process for determining representatives; and
3) Provide direction to staff regarding timing of formation of the committee.
Clerk’s notes: This item was pulled at the request of the department to be brought back at a future date.
10. Closed Session
10.1Public Employee Evaluations
Title: Social Services Director
Closed Session Item
10.2Conference with Legal Counsel: Significant Exposure to Litigation pursuant to Gov. Code sec. 54956.9 (d)(2) (e)(3): Claim of Simmons
Closed Session Item
10.3Conference with Legal Counsel: Significant Exposure to Litigation Pursuant to Gov. Code sec. 54956.9(d)(2) (e)(1): One Potential Case.
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 11:27 a.m. having taken no action.