Board Of Supervisors — Tuesday, June 5, 2018
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation by Animal Care & Control - Animals Available for Adoption
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meeting held March 6, 2018
Minutes
passed on consent
7.2Approve Salary/Grade Step Report attached to the Memorandum of Understanding between the County and the Lake County Correctional Officers Association
Action Item
passed on consent
Staff memo
The Memorandum of Understanding (MOU) for the Lake County Correctional Officers Association (LCCOA), and corresponding salary grade table, was approved on September 27, 2016. However, it was recently discovered that on the salary grade table, rates for Steps 3 and 4 for the Correctional Officer II and Deputy Sheriff Trainee classifications differed from the Auditor-Controller's payroll system rates, by one cent, caused by a difference in rounding.
Specifically, Step 3 for each of the two classifications was approved as $23.16 per hour compared to the payroll system rate of $23.15. Step 4 was approved at $24.31 compared to the payroll system rate of $24.32.
A total of five current and one former employee are affected. Staff opines that the most effective way to resolve the situation is to simply reaffirm the original MOU and salary grade table, thus accepting these rates to be incorporated into the payroll system.
FISCAL IMPACT: _X_ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Reaffirm Board approval of the September 27, 2016 LCCOA MOU and attached salary grade tables.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 5, 2018
SUBJECT: Approve Salary/Grade Step Report attached to the Memorandum of Understanding between the County and the Lake County Correctional Officers Association
EXECUTIVE SUMMARY:
The Memorandum of Understanding (MOU) for the Lake County Correctional Officers Association (LCCOA), and corresponding salary grade table, was approved on September 27, 2016. However, it was recently discovered that on the salary grade table, rates for Steps 3 and 4 for the Correctional Officer II and Deputy Sheriff Trainee classifications differed from the Auditor-Controller's payroll system rates, by one cent, caused by a difference in rounding.
Specifically, Step 3 for each of the two classifications was approved as $23.16 per hour compared to the payroll system rate of $23.15. Step 4 was approved at $24.31 compared to the payroll system rate of $24.32.
A total of five current and one former employee are affected. Staff opines that the most effective way to resolve the situation is to simply reaffirm the original MOU and salary grade table, thus accepting these rates to be incorporated into the payroll system.
FISCAL IMPACT: _X_ None _X_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Reaffirm Board approval of the September 27, 2016 LCCOA MOU and attached salary grade tables.
7.3(a) Appoint Senior HR Analyst Jesse Puett to Interim Deputy HR Director effective May 29, 2018, and; (b) Appoint HR Analyst II Diana Rico to Interim Senior HR Analyst effective May 29, 2018
Action Item
passed on consent
Staff memo
As your Board is aware, since April 2018, the HR department has been a part of Administration and the HR Director position has been vacant. Very recently, the Deputy HR Director resigned, leaving two key vacancies in HR.
I am requesting Board approval to appoint Senior HR Analyst Jesse Puett to Interim Deputy HR Director effective May 29, 2018. Mr. Puett has been an HR Analyst here for nearly five years and meets the minimum qualifications for Deputy HR Director.
I am also requesting Board approval to appoint HR Analyst II Diana Rico to Interim Senior HR Analyst effective May 29, 2018. Ms. Rico has been an HR Analyst II for 9 months, and although she does not yet qualify for permanent appointment to Senior HR Analyst, she can provide needed support to this office, as an interim supervisor, during this time of transition and until permanent staffing decisions can be made.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is sufficient salary savings from the vacant positions to cover the cost of these interim appointments.
STAFFING IMPACT (if applicable):
As described above. Even with these interim appointments, this small department will still have two vacant permanent positions.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint Senior HR Analyst Jesse Puett to Interim Deputy HR Director effective May 29, 2018, and;
(b) Appoint HR Analyst II Diana Rico to Interim Senior HR Analyst effective May 29, 2018
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 5, 2018
SUBJECT: (a) Request to appoint Senior HR Analyst Jesse Puett to Interim Deputy HR Director effective May 29, 2018, and; (b) Request to appoint HR Analyst II Diana Rico to Interim Senior HR Analyst effective May 29, 2018
EXECUTIVE SUMMARY:
As your Board is aware, since April 2018, the HR department has been a part of Administration and the HR Director position has been vacant. Very recently, the Deputy HR Director resigned, leaving two key vacancies in HR.
I am requesting Board approval to appoint Senior HR Analyst Jesse Puett to Interim Deputy HR Director effective May 29, 2018. Mr. Puett has been an HR Analyst here for nearly five years and meets the minimum qualifications for Deputy HR Director.
I am also requesting Board approval to appoint HR Analyst II Diana Rico to Interim Senior HR Analyst effective May 29, 2018. Ms. Rico has been an HR Analyst II for 9 months, and although she does not yet qualify for permanent appointment to Senior HR Analyst, she can provide needed support to this office, as an interim supervisor, during this time of transition and until permanent staffing decisions can be made.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
There is sufficient salary savings from the vacant positions to cover the cost of these interim appointments.
STAFFING IMPACT (if applicable):
As described above. Even with these interim appointments, this small department will still have two vacant permanent positions.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint Senior HR Analyst Jesse Puett to Interim Deputy HR Director effective May 29, 2018, and;
(b) Appoint HR Analyst II Diana Rico to Interim Senior HR Analyst effective May 29, 2018
7.4Approve Amendment 1 to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2017-18 for a decrease of $45,000 for a new contract maximum of $205,000 and authorize the Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for the Safe Schools Healthy Students Program for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake County Medi-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program.
After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, LCBH would like to decrease this Agreement by $45,000 for a new contract maximum of $205,000. The funds from the contract decrease will be re-allocated to other contracts within the same level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $250,000
First Amendment Decrease: $ 45,000
New Contract Amount: $205,000
FISCAL IMPACT (Narrative): As services provided under this Agreement are forecasted to come out below the contract maximum, LBCH is requesting a decrease in the Agreement of $45,000 for a new contract maximum of $205,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2017-18 for a decrease of $45,000 for a new contract maximum of $205,000 and authorize the Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 5, 2018
SUBJECT: Approve Amendment 1 to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2017-18 for a decrease of $45,000 for a new contract maximum of $205,000 and authorize the Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 1 to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for the Safe Schools Healthy Students Program for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Under the Agreement, Lake County Office of Education as the approved Contractor for Lake County Office of Education - Special Education Local Plan Area (LCOE/SELPA), will provide Medi-Cal Specialty Mental Health Services to Lake County Medi-Cal beneficiaries who have been identified through LCOE/SELPA as eligible to receive services under the Educational Related Mental Health Services (ERMHS) program.
After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, LCBH would like to decrease this Agreement by $45,000 for a new contract maximum of $205,000. The funds from the contract decrease will be re-allocated to other contracts within the same level of care.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Current Contract Amount: $250,000
First Amendment Decrease: $ 45,000
New Contract Amount: $205,000
FISCAL IMPACT (Narrative): As services provided under this Agreement are forecasted to come out below the contract maximum, LBCH is requesting a decrease in the Agreement of $45,000 for a new contract maximum of $205,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 1 to the Agreement between the County of Lake and Lake County Office of Education for School-Based Medi-Cal Specialty Mental Health Services for Fiscal Year 2017-18 for a decrease of $45,000 for a new contract maximum of $205,000 and authorize the Chair to sign the Amendment.
7.5Approve Amendment 3 to the Agreement between County and Charis Youth Center for Fiscal Year 2017-18 for a new contract maximum of $20,000 and to authorize the Board Chair to sign the Amendment.
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): As all Lake County Medi-Cal beneficiaries have been moved to lower levels of care, approve Amendment 3 to the Agreement for Fiscal Year 2017-18 for a decrease of $30,000 for a new contract maximum of $20,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action: Approve Amendment 3 to the Agreement between County and Charis Youth Center for Fiscal Year 2017-18 for a new contract maximum of $20,000 and to authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 5, 2018
SUBJECT: Approve Amendment No. 3 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2017-18
EXECUTIVE SUMMARY: Attached, for your approval, is the Amendment 3 to the Agreement between the County of Lake and Charis Youth Center for Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Charis Youth Center is a Rate Classification Level 14 placement for children and youth that cannot maintain placement in the Lake County foster Care program and are in need of a more structured program milieu.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $20,000
Amendment 2 Increase: $30,000
Amendment 3 Decrease: $30,000
New Contract Amount: $20,000
FISCAL IMPACT (Narrative): As all Lake County Medi-Cal beneficiaries have been moved to lower levels of care, approve Amendment 3 to the Agreement for Fiscal Year 2017-18 for a decrease of $30,000 for a new contract maximum of $20,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action: Approve Amendment 3 to the Agreement between County and Charis Youth Center for Fiscal Year 2017-18 for a new contract maximum of $20,000 and to authorize the Board Chair to sign the Amendment.
7.6Authorize Advanced Step 5 Hiring of Extra Help Office Assistant, Myriam Herrera
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The District Attorney's Office currently has two vacant full-time support staff positions -with no prospect of filling them soon. We have found an Extra Help Office Assistant, Myriam Herrera, whom we anticipate to work very well in our office and whom we hope to retain for as long as we can. Ms. Herrera's qualifications justify appointment at Step 5. The Human Resources Director supports our request.
There is adequate budget to support this position.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Adequate salary savings to cover Extra Help position.
STAFFING IMPACT (if applicable):
Will help alleviate the backlog of work.
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step 5 Hiring of Extra Help Office Assistant, Myriam Herrera
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Don Anderson, District Attorney
DATE: May 23, 2018
SUBJECT: Authorize Advanced Step 5 Hiring of Extra Help Office Assistant, Myriam Herrera
EXECUTIVE SUMMARY:
The District Attorney's Office currently has two vacant full-time support staff positions -with no prospect of filling them soon. We have found an Extra Help Office Assistant, Myriam Herrera, whom we anticipate to work very well in our office and whom we hope to retain for as long as we can. Ms. Herrera's qualifications justify appointment at Step 5. The Human Resources Director supports our request.
There is adequate budget to support this position.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Adequate salary savings to cover Extra Help position.
STAFFING IMPACT (if applicable):
Will help alleviate the backlog of work.
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step 5 Hiring of Extra Help Office Assistant, Myriam Herrera
7.7Approve Resolution of the City Council of Lakeport calling for and providing for and giving notice of the General Municipal Election to be held in the City of Lakeport, County of Lake, State of California, on the 6th Day of November, 2018, for the purpose of electing two (2) City Council Members, each to hold office for a term of four years, or until their successors are elected and qualified, requesting consolidation of that election with the State General Election and requesting approval of the Lake County Board of Supervisors for election services to be provided by the Lake County Registrar of Voters
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lakeport City Council adopted Resolution No. 2666 (2018) calling for the City of Lakeport's General Municipal Election to be consolidated with the November 6, 2018 Statewide General Election and requesting your Board's approval to authorize the Registrar of Voter to provide all the services necessary to conduct the City of Lakeport's General Municipal Election to elect two (2) City Council Members at said election. Pursuant to Elections Code section 10403, the City of Lakeport is submitting Resolution No. 2666 (2018) to your Board for approval of consolidating the City's General Municipal Election with the November 6, 2018 Statewide General Election.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Costs incurred by the Registrar of Voters office as a result of consolidating the City of Lakeport's General Municipal Election with the 2018 General Election are fully reimbursable.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Resolution of the City Council of Lakeport calling for and providing for and giving notice of the General Municipal Election to be held in the City of Lakeport, County of Lake, State of California, on the 6th Day of November, 2018, for the purpose of electing two (2) City Council Members, each to hold office for a term of four years, or until their successors are elected and qualified, requesting consolidation of that election with the State General Election and requesting approval of the Lake County Board of Supervisors for election services to be provided by the Lake County Registrar of Voters
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Diane C. Fridley, Registrar of Voters
DATE: June 5, 2018
SUBJECT: Approve Resolution of the City Council of Lakeport calling for and providing for and giving notice of the General Municipal Election to be held in the City of Lakeport, County of Lake, State of California, on the 6th Day of November, 2018, for the purpose of electing two (2) City Council Members, each to hold office for a term of four years, or until their successors are elected and qualified, requesting consolidation of that election with the State General Election and requesting approval of the Lake County Board of Supervisors for election services to be provided by the Lake County Registrar of Voters
EXECUTIVE SUMMARY:
The Lakeport City Council adopted Resolution No. 2666 (2018) calling for the City of Lakeport's General Municipal Election to be consolidated with the November 6, 2018 Statewide General Election and requesting your Board's approval to authorize the Registrar of Voter to provide all the services necessary to conduct the City of Lakeport's General Municipal Election to elect two (2) City Council Members at said election. Pursuant to Elections Code section 10403, the City of Lakeport is submitting Resolution No. 2666 (2018) to your Board for approval of consolidating the City's General Municipal Election with the November 6, 2018 Statewide General Election.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Costs incurred by the Registrar of Voters office as a result of consolidating the City of Lakeport's General Municipal Election with the 2018 General Election are fully reimbursable.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Resolution of the City Council of Lakeport calling for and providing for and giving notice of the General Municipal Election to be held in the City of Lakeport, County of Lake, State of California, on the 6th Day of November, 2018, for the purpose of electing two (2) City Council Members, each to hold office for a term of four years, or until their successors are elected and qualified, requesting consolidation of that election with the State General Election and requesting approval of the Lake County Board of Supervisors for election services to be provided by the Lake County Registrar of Voters
7.8Authorize Advanced Step 5 Hiring of Ms. Trina Maia, Physical Therapist
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
County of Lake Public Health Division has the opportunity to hire Ms. Trina Maia into our open Physical Therapist position.
Ms. Maia holds a Master's Degree in Physical Therapy from Loma Linda University and brings extensive practice with over seventeen years of experience providing physical therapy including working with pediatric and special needs children.
Both Sarah Jansen, Human Resources Deputy Director and I believe her value warrants a starting wage at an advanced step. Please consider a request to allow us to hire Ms. Maia at the fifth step ($55.23).
Your approval is requested and recommended. Thank you for your continued support.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize Advanced Step 5 Hiring of Ms. Trina Maia, Physical Therapist
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: June 5, 2018
SUBJECT: Authorize Advanced Step 5 Hiring of Ms. Trina Maia, Physical Therapist
EXECUTIVE SUMMARY:
County of Lake Public Health Division has the opportunity to hire Ms. Trina Maia into our open Physical Therapist position.
Ms. Maia holds a Master's Degree in Physical Therapy from Loma Linda University and brings extensive practice with over seventeen years of experience providing physical therapy including working with pediatric and special needs children.
Both Sarah Jansen, Human Resources Deputy Director and I believe her value warrants a starting wage at an advanced step. Please consider a request to allow us to hire Ms. Maia at the fifth step ($55.23).
Your approval is requested and recommended. Thank you for your continued support.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Authorize Advanced Step 5 Hiring of Ms. Trina Maia, Physical Therapist
7.9Approve Budget Transfer for Purchase of a Color Plotter, Copier, Scanner for the Environmental Health Division's Certified Unified Program Agency (CUPA) Program and Appropriate $7,000 from 170-410-740-38.00 Inventory to 170-410-740-62.71 Office Equipment
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
County of Lake Environmental Health Division received grant funding in the amount of $100,000 to supplement activities being done in their CUPA Program.
Because of the size of the paper files that the CUPA Program works with, purchase of this equipment will allow our CUPA Program staff to work with county vendors to complete their business plans, to provide copies of old business plans and to complete their goal of scanning existing CUPA files into their electronic records system.
During the approval of Resolution #2018-32, $5,000 was budgeted for this piece of equipment. When the quotes were received, the lowest quote was for $6139.00, without taxes. There is no cost to the County for purchase of this equipment.
If you should have any questions, please contact either myself or Josefine Chester, Health Services Administrative Manager at 707-263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): Not applicable
FISCAL IMPACT (Narrative): No Fiscal Impact
STAFFING IMPACT (if applicable): Not applicable
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer for Purchase of a Color Plotter, Copier, Scanner for the Environmental Health Division's Certified Unified Program Agency (CUPA) Program and Appropriate $7,000 from 170-410-740-38.00 Inventory to 170-410-740-62.71 Office Equipment
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: June 5, 2018
SUBJECT: Approve Budget Transfer for Purchase of a Color Plotter, Copier, Scanner for the Environmental Health Division's Certified Unified Program Agency (CUPA) Program and Appropriate $7,000 from 170-410-740-38.00 Inventory to 170-410-740-62.71 Office Equipment
EXECUTIVE SUMMARY:
County of Lake Environmental Health Division received grant funding in the amount of $100,000 to supplement activities being done in their CUPA Program.
Because of the size of the paper files that the CUPA Program works with, purchase of this equipment will allow our CUPA Program staff to work with county vendors to complete their business plans, to provide copies of old business plans and to complete their goal of scanning existing CUPA files into their electronic records system.
During the approval of Resolution #2018-32, $5,000 was budgeted for this piece of equipment. When the quotes were received, the lowest quote was for $6139.00, without taxes. There is no cost to the County for purchase of this equipment.
If you should have any questions, please contact either myself or Josefine Chester, Health Services Administrative Manager at 707-263-1090.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years): Not applicable
FISCAL IMPACT (Narrative): No Fiscal Impact
STAFFING IMPACT (if applicable): Not applicable
..Recommended Action
RECOMMENDED ACTION: Approve Budget Transfer for Purchase of a Color Plotter, Copier, Scanner for the Environmental Health Division's Certified Unified Program Agency (CUPA) Program and Appropriate $7,000 from 170-410-740-38.00 Inventory to 170-410-740-62.71 Office Equipment
7.10(a) Waive the normal bidding requirements because to do so would produce no economic benefit for the county due to the unique nature of services, and (b) Approve purchase of consulting services from Superion in the amount of $13,930 plus travel expenses and authorize IT Director to issue Purchase Order.
Agreement
passed on consent
Staff memo
The Information Technology Department is requesting permission to purchase consulting services from Superion to assist in creating a plan for migrating certain legacy business processes and systems onto the Naviline software system.
BACKGROUND AND DISCUSSION: The County of Lake currently has a number of information systems involved in the processing of financial data. Some of these systems run on legacy software that does not have vendor-backed support. These systems were typically built in-house using expertise that is no longer commonly available. In an effort to modernize our systems and ensure continued supportability, we are seeking consultative services to assist us with planning for a transition to more supportable systems. Specifically, we are looking for assistance with moving legacy processes to our current financial software: Naviline. Superion has provided us specifications for a consultation engagement to assist us in planning this migration.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: $0
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
This is a one-time expenditure. However, we anticipate that the vendor may suggest additional professional services depending on findings. This purchase was not included in our FY 17/18 budget, however, we will have funding available via a budget transfer from salaries and wages.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the normal bidding requirements because to do so would produce no economic benefit for the county due to the unique nature of services, and (b) Approve purchase of consulting services from Superion in the amount of $13,930 plus travel expenses and authorize IT Director to issue Purchase Order.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Shane French, Information Technology Director
DATE: June 5, 2018
SUBJECT: (a) Waive the normal bidding requirements because to do so would produce no economic benefit for the county due to the unique nature of services,and (b) Approve purchase of consulting services from Superion in the amount of $13,930 plus travel expenses and authorize IT Director to issue Purchase Order.
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase consulting services from Superion to assist in creating a plan for migrating certain legacy business processes and systems onto the Naviline software system.
BACKGROUND AND DISCUSSION: The County of Lake currently has a number of information systems involved in the processing of financial data. Some of these systems run on legacy software that does not have vendor-backed support. These systems were typically built in-house using expertise that is no longer commonly available. In an effort to modernize our systems and ensure continued supportability, we are seeking consultative services to assist us with planning for a transition to more supportable systems. Specifically, we are looking for assistance with moving legacy processes to our current financial software: Naviline. Superion has provided us specifications for a consultation engagement to assist us in planning this migration.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $13,930
Amount Budgeted: $0
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
This is a one-time expenditure. However, we anticipate that the vendor may suggest additional professional services depending on findings. This purchase was not included in our FY 17/18 budget, however, we will have funding available via a budget transfer from salaries and wages.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(a) Waive the normal bidding requirements because to do so would produce no economic benefit for the county due to the unique nature of services, and (b) Approve purchase of consulting services from Superion in the amount of $13,930 plus travel expenses and authorize IT Director to issue Purchase Order.
7.11(Sitting as the Lake County Watershed Protection District, Board of Directors) - Approve joint funding agreement between the U.S. Geological Survey, U.S. Dept. of the Interior and Lake County Watershed Protection District for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,300 for the period November 1, 2017 to October 31, 2018; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The U.S. Geological Survey owns and operates a stream flow gage station on Kelsey Creek near Kelseyville. The station provides real-time and historical data that are critical during floods and floodplain planning.
The Water Resources Department cooperates with U.S. Geological Survey to provide annual funding for maintenance of the gauge station. The cost share for renewal of the annual agreement is:
Water Resources Department $15,300
U.S. Geological Survey $ 7,700
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Watershed Protection District, Board of Directors) - Approve joint funding agreement between the U.S. Geological Survey, U.S. Dept. of the Interior and Lake County Watershed Protection District for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,300 for the period November 1, 2017 to October 31, 2018; and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Watershed Protection District, Board of Directors
FROM: David Cowan, Interim Water Resources Director
DATE: June 5, 2018
SUBJECT: (Sitting as the Lake County Watershed Protection District, Board of Directors) - Approve joint funding agreement between the U.S. Geological Survey, U.S. Dept. of the Interior and Lake County Watershed Protection District for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,300 for the period November 1, 2017 to October 31, 2018; and authorize the Chair to sign
EXECUTIVE SUMMARY:
The U.S. Geological Survey owns and operates a stream flow gage station on Kelsey Creek near Kelseyville. The station provides real-time and historical data that are critical during floods and floodplain planning.
The Water Resources Department cooperates with U.S. Geological Survey to provide annual funding for maintenance of the gauge station. The cost share for renewal of the annual agreement is:
Water Resources Department $15,300
U.S. Geological Survey $ 7,700
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Watershed Protection District, Board of Directors) - Approve joint funding agreement between the U.S. Geological Survey, U.S. Dept. of the Interior and Lake County Watershed Protection District for annual maintenance of the Kelsey Creek flow gauge station in the amount of $15,300 for the period November 1, 2017 to October 31, 2018; and authorize the Chair to sign
7.12Approve Agreement between the County of Lake and MGE Engineering, Inc. for Construction Management Services for Replacement of Robinson Creek Bridge at Mockingbird Lane (14C-0086), Lake County, CA for an amount not to exceed $240,986.90; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
Proposals were received from 4LEAF, Inc. and MGE Engineering, Inc. as a result of the solicitation. A Consultant Selection Board reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked MGE Engineering, Inc. as the more-qualified firm. Staff negotiated the proposed fee with MGE Engineering, Inc. and they have agreed that the fee for their services will not exceed $240,986.90.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Replacement of Robinson Creek Bridge at Mockingbird Lane (14C-0086) with MGE Engineering, Inc. in the amount not to exceed $240,986.90 and authorize the Chairman to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and MGE Engineering, Inc. for Construction Management Services for Replacement of Robinson Creek Bridge at Mockingbird Lane (14C-0086), Lake County, CA for an amount not to exceed $240,986.90; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 5, 2018
SUBJECT: Approve Agreement between the County of Lake and MGE Engineering, Inc. for Construction Management Services for Replacement of Robinson Creek Bridge at Mockingbird Lane (14C-0086), Lake County, CA for an amount not to exceed $240,986.90; and authorize the Chair to sign
EXECUTIVE SUMMARY:
On January 18, 2018, the Department of Public Works issued a Request for Proposals (RFP) for Construction Management Services for replacement of Robinson Creek Bridge at Mockingbird Lane (14C-0086).
Proposals were received from 4LEAF, Inc. and MGE Engineering, Inc. as a result of the solicitation. A Consultant Selection Board reviewed the proposals in accordance with Caltrans Local Assistance Procedures Manual (LAPM), Chapter 10, and the County of Lake policy for review and selection of professional consultants, and ranked MGE Engineering, Inc. as the more-qualified firm. Staff negotiated the proposed fee with MGE Engineering, Inc. and they have agreed that the fee for their services will not exceed $240,986.90.
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds.
Staff recommends that the Board of Supervisors approve the Agreement for Construction Management Services for Replacement of Robinson Creek Bridge at Mockingbird Lane (14C-0086) with MGE Engineering, Inc. in the amount not to exceed $240,986.90 and authorize the Chairman to execute said Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $240,986.90
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects such as this project. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds. Therefore, this project is 100% funded, through construction, with state and federal funds
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and MGE Engineering, Inc. for Construction Management Services for Replacement of Robinson Creek Bridge at Mockingbird Lane (14C-0086), Lake County, CA for an amount not to exceed $240,986.90; and authorize the Chair to sign.
7.13Approve a Travel Claim Reimbursement for Hotel Bill Incorrectly Charged on Personal Credit Card in the amount of $276.76; and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
On January 16, 2018, social worker Joy Long spent two nights in Davis, CA while she was attending training for her job. Upon check-in, the hotel requested her personal credit card for incidentals. Ms. Long was not aware that the hotel charged her personal card until April 6, 2018. She filed a claim for reimbursement a few days later. The County policy states that a claim is forfeit if submitted after 60 days. I am requesting that you reconsider in this instance, and allow Ms. Long to receive her claim for $276.76.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost: 0
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve a Travel Claim Reimbursement for Hotel Bill Incorrectly Charged on Personal Credit Card in the amount of $276.76; and authorize the Chair to sign.
Thank you for your consideration.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: JUNE 05, 2018
SUBJECT: Approve a Travel Claim Reimbursement for Hotel Bill Incorrectly Charged on Personal Credit Card in the amount of $276.76; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
On January 16, 2018, social worker Joy Long spent two nights in Davis, CA while she was attending training for her job. Upon check-in, the hotel requested her personal credit card for incidentals. Ms. Long was not aware that the hotel charged her personal card until April 6, 2018. She filed a claim for reimbursement a few days later. The County policy states that a claim is forfeit if submitted after 60 days. I am requesting that you reconsider in this instance, and allow Ms. Long to receive her claim for $276.76.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost: 0
Amount Budgeted: 0
Additional Requested: 0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve a Travel Claim Reimbursement for Hotel Bill Incorrectly Charged on Personal Credit Card in the amount of $276.76; and authorize the Chair to sign.
Thank you for your consideration.
7.14Approve Extension of Lease Agreement between County of Lake and Pauline Usher Revocable Trust for the facility located at 9245 Hwy 53 # 14, Lower Lake, CA , and an annual amount of $6,002.52, through June 30, 2021; and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $6,002.52
Amount Budgeted: $6,002.52
Additional Requested: $0
Annual Cost (if planned for future years): $6,002.52
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Extension of Lease Agreement between County of Lake and Pauline Usher Revocable Trust for the facility located at 9245 Hwy 53 # 14, Lower Lake, CA, and an annual amount of $6,002.52, through June 30, 2021; and authorize the Chair to sign.
cc: Micki Dolby, Deputy Social Services Director
Attachment: Pauline Usher Revocable Trust Lease Agreement
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: June 5, 2018
SUBJECT: Approve Extension of Lease Agreement between County of Lake and Pauline Usher Revocable Trust for the facility located at 9245 Hwy 53 # 14, Lower Lake, CA, and an annual amount of $6,002.52, through June 30, 2021; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
We have leased the facility located at 9245 Hwy 53, space#14, Lower Lake, CA since 1998 for department storage. We are extending the lease agreement for 3 additional years.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $6,002.52
Amount Budgeted: $6,002.52
Additional Requested: $0
Annual Cost (if planned for future years): $6,002.52
FISCAL IMPACT (Narrative):
There is no County cost associated with this lease.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Extension of Lease Agreement between County of Lake and Pauline Usher Revocable Trust for the facility located at 9245 Hwy 53 # 14, Lower Lake, CA, and an annual amount of $6,002.52, through June 30, 2021; and authorize the Chair to sign.
cc: Micki Dolby, Deputy Social Services Director
Attachment: Pauline Usher Revocable Trust Lease Agreement
7.15Approve Long Distance Travel for Jan Coppinger to speak at the National Association of Clean Water Agencies 2018 Utility Leadership Conference in Boston, MA from July 23, 2018 through July 26, 2018.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Various agencies and entities assisted water systems in Lake County that were impacted by the Valley Fire. Special Districts has responded by reaching out and helping other agencies in surrounding counties that were affected by wildfire in subsequent years.
In the course of speaking at meetings of public water system managers, I have been asked to attend additional meetings to speak of the lessons learned in the Valley Fire and the need to recognize the value of assisting and encouraging consolidations to strengthen water infrastructure to expedite a community's ability to rebuild quickly after a devastating event.
After attending a National Association of Clean Water Agencies (NACWA) forum in Napa, CA last year, I was invited to speak at the NACWA 2018 Utility Leadership Conference in Boston, MA. The conference will be July 23 through July 26, 2018. I have been invited to be the featured speaker on Wednesday, July 25, 2018 before a roundtable discussion titled "Reflecting on the Future of US Water Sector".
Although the conference fees will be waived for speaking, travel costs would be paid by Special Districts. The round trip flight would be approximately $450.00, hotel would be approx. $300.00 and parking and other incidental costs would be approximately $200.00. The entire trip would cost approximately $1,000.00.
Special Districts does have this amount in the budget as we include various travel and training in our budget.
Lake County is being viewed as a leader and mentor to other agencies. Recently, during a workshop with legislators and various regulatory agencies including the PUC and State Water Resources Control Board, a speaker with the SWRCB referred to Lake County as the only County in California that has a governing Board of Supervisors that understands the value and critical need to strengthen infrastructure for sustainability after a critical event. I am honored and proud to represent our County and am requesting your Board approve Out of State Travel for this event.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,000
Amount Budgeted: $1,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This amount is in the budget and will not have a fiscal impact.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel for Jan Coppinger to speak at the National Association of Clean Water Agencies 2018 Utility Leadership Conference in Boston, MA from July 23, 2018 through July 26, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 5, 2018
SUBJECT: Approve Long Distance Travel for Jan Coppinger to speak at the National Association of Clean Water Agencies 2018 Utility Leadership Conference in Boston, MA from July 23, 2018 through July 26, 2018
EXECUTIVE SUMMARY:
Various agencies and entities assisted water systems in Lake County that were impacted by the Valley Fire. Special Districts has responded by reaching out and helping other agencies in surrounding counties that were affected by wildfire in subsequent years.
In the course of speaking at meetings of public water system managers, I have been asked to attend additional meetings to speak of the lessons learned in the Valley Fire and the need to recognize the value of assisting and encouraging consolidations to strengthen water infrastructure to expedite a community's ability to rebuild quickly after a devastating event.
After attending a National Association of Clean Water Agencies (NACWA) forum in Napa, CA last year, I was invited to speak at the NACWA 2018 Utility Leadership Conference in Boston, MA. The conference will be July 23 through July 26, 2018. I have been invited to be the featured speaker on Wednesday, July 25, 2018 before a roundtable discussion titled "Reflecting on the Future of US Water Sector".
Although the conference fees will be waived for speaking, travel costs would be paid by Special Districts. The round trip flight would be approximately $450.00, hotel would be approx. $300.00 and parking and other incidental costs would be approximately $200.00. The entire trip would cost approximately $1,000.00.
Special Districts does have this amount in the budget as we include various travel and training in our budget.
Lake County is being viewed as a leader and mentor to other agencies. Recently, during a workshop with legislators and various regulatory agencies including the PUC and State Water Resources Control Board, a speaker with the SWRCB referred to Lake County as the only County in California that has a governing Board of Supervisors that understands the value and critical need to strengthen infrastructure for sustainability after a critical event. I am honored and proud to represent our County and am requesting your Board approve Out of State Travel for this event.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $1,000
Amount Budgeted: $1,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This amount is in the budget and will not have a fiscal impact.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel for Jan Coppinger to speak at the National Association of Clean Water Agencies 2018 Utility Leadership Conference in Boston, MA from July 23, 2018 through July 26, 2018.
7.16Approve the Creation of an Extra Help Construction Inspector in County Service for use in Anderson Springs Sewer Project.
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Construction on the Anderson Springs Sewer Project is scheduled to begin and an onsite construction inspector is required for the project.
To ensure full time coverage, we plan to hire two part-time extra help inspectors. Each would have the ability to work up to 24 hours per week and they could coordinate their schedules to provide coverage at all times.
We must find individuals with specialized knowledge and skills to oversee the construction progress and ensure compliance with all regulatory, financing and engineering specifications. Specifically, we will be seeking individuals with experience and knowledge of high density polyethylene fusion welded pipe installation.
We are requesting the Construction Inspector be a Grade A27, which has a starting wage of $28.57 per hour.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000
Amount Budgeted: $60,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This is budgeted in the total project budget and will be paid with grant funds.
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION:
Approve the creation of an extra help Construction Inspector in County Service for use in the Anderson Springs Sewer Project.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 5, 2018
SUBJECT: Approve the creation of an extra help Construction Inspector in County Service for use in the Anderson Springs Sewer Project.
EXECUTIVE SUMMARY:
Construction on the Anderson Springs Sewer Project is scheduled to begin and an onsite construction inspector is required for the project.
To ensure full time coverage, we plan to hire two part-time extra help inspectors. Each would have the ability to work up to 24 hours per week and they could coordinate their schedules to provide coverage at all times.
We must find individuals with specialized knowledge and skills to oversee the construction progress and ensure compliance with all regulatory, financing and engineering specifications. Specifically, we will be seeking individuals with experience and knowledge of high density polyethylene fusion welded pipe installation.
We are requesting the Construction Inspector be a Grade A27, which has a starting wage of $28.57 per hour.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000
Amount Budgeted: $60,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This is budgeted in the total project budget and will be paid with grant funds.
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION:
Approve the creation of an extra help Construction Inspector in County Service for use in the Anderson Springs Sewer Project.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.16. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: Bob Scalla, Eric Sklar, William Dawson and Bobby Dutcher spoke.
8.39:15 A.M. - Consideration of Continuing a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: June 5, 2018
SUBJECT: Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
On motion of Supervisor Smith, and by vote of the Board, approved continuing a Proclamation of a Local Emergency Due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:16 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _ _ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 5, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _ _ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Simon, and by vote of the Board, approved continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input protion of this item was closed.
8.59:17 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 5, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
On motion of Supervisor Simon, and by vote of the Board, approved continuing a Proclamation of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:18 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, approved continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Discussion and Consideration of the Possible Creation of a Joint Powers Authority Dedicated to Risk Reduction
Action Item
approved
Staff memo
Your Board has previously considered the issue of hazardous vegetation abatement and the costs associated with such a program. Unfortunately, neither the County nor the area fire protection districts had funding available for such a program.
Supervisor Steele has been engaged in regular meetings with the local fire protection districts and representatives of CalFire and that group has developed the attached agreement which will create an independent joint powers authority dedicated to risk reduction efforts County-wide. This Join Powers Authority will not be dependent upon funding from any of its members; it will instead seek to obtain grant funding for risk reduction programs.
The purpose of these programs is to support the entire Lake County community through the effective use of the authority of local governments, and to implement programs offering low- or no- cost risk reduction resources to the public, the development of funding to implement and maintain such programs, and to provide informational and educational resources to the public so that they are better able to assess and manage these risks.
Supervisor Steele has requested this draft agreement be presented to your Board for your review and comment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion and Consideration of the Possible Creation of a Joint Powers Authority Dedicated to Risk Reduction.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: June 5, 2018
SUBJECT: Discussion and Consideration of the Possible Creation of a Joint Powers Authority Dedicated to Risk Reduction
EXECUTIVE SUMMARY:
Your Board has previously considered the issue of hazardous vegetation abatement and the costs associated with such a program. Unfortunately, neither the County nor the area fire protection districts had funding available for such a program.
Supervisor Steele has been engaged in regular meetings with the local fire protection districts and representatives of CalFire and that group has developed the attached agreement which will create an independent joint powers authority dedicated to risk reduction efforts County-wide. This Join Powers Authority will not be dependent upon funding from any of its members; it will instead seek to obtain grant funding for risk reduction programs.
The purpose of these programs is to support the entire Lake County community through the effective use of the authority of local governments, and to implement programs offering low- or no- cost risk reduction resources to the public, the development of funding to implement and maintain such programs, and to provide informational and educational resources to the public so that they are better able to assess and manage these risks.
Supervisor Steele has requested this draft agreement be presented to your Board for your review and comment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion and Consideration of the Possible Creation of a Joint Powers Authority Dedicated to Risk Reduction.
There was Board consensus to move forward with the creation of a Joint Powers Authority dedicated to Risk Reduction.
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chair Steele asked if anyone present wished to speak and Jeff Tunnell spoke. No one else wished to speak and the public input portion of this item was closed.
9.3Adopt Resolution conveying personal property from the County of Lake to the City of Clearlake for use by the Clearlake Police Department.
Resolution
Adopted — Pass
Staff memo
The Sheriff's Department declared the following property described as a 2010 Ford Crown Victoria pursuit vehicle, VIN#2FABP7V6AX115443, a 2009 Ford Crown Victoria pursuit vehicle, VIN#2FAHP71V29X129833 and a 2009 Ford Crown Victoria pursuit vehicle, VIN#2FAHP71V69X129835 as surplus to the needs of the County. The Sheriff's Department requests to convey this property to the City of Clearlake for use by the Clearlake Police Department.
These vehicles have been replaced in our vehicle fleet. The Clearlake Police Department's vehicle fleet has recently been diminished due to unforeseen accidents and circumstances. The acting Clearlake Police Chief Tim Celli requested to purchase three patrol vehicles. In order to assist the Clearlake Police Department with maintaining the ability to carry on with their law enforcement patrols and operations, the County will sell to the City of Clearlake RSO-219, RSO-290 and RSO-292 for a total $750.00.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution conveying personal property from the County of Lake to the City of Clearlake for use by the Clearlake Police Department.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 5, 2018
SUBJECT: Adopt Resolution conveying personal property from the County of Lake to the City of Clearlake for use by the Clearlake Police Department.
EXECUTIVE SUMMARY:
The Sheriff's Department declared the following property described as a 2010 Ford Crown Victoria pursuit vehicle, VIN#2FABP7V6AX115443, a 2009 Ford Crown Victoria pursuit vehicle, VIN#2FAHP71V29X129833 and a 2009 Ford Crown Victoria pursuit vehicle, VIN#2FAHP71V69X129835 as surplus to the needs of the County. The Sheriff's Department requests to convey this property to the City of Clearlake for use by the Clearlake Police Department.
These vehicles have been replaced in our vehicle fleet. The Clearlake Police Department's vehicle fleet has recently been diminished due to unforeseen accidents and circumstances. The acting Clearlake Police Chief Tim Celli requested to purchase three patrol vehicles. In order to assist the Clearlake Police Department with maintaining the ability to carry on with their law enforcement patrols and operations, the County will sell to the City of Clearlake RSO-219, RSO-290 and RSO-292 for a total $750.00.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution conveying personal property from the County of Lake to the City of Clearlake for use by the Clearlake Police Department.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Adopt Resolution conveying personal property from the County of Lake to the Northshore Fire Protection District
Resolution
Adopted — Pass
Staff memo
The Sheriff's Department declared a 24' 2001 Godfrey Sweetwater Pontoon boat, HIN#GDY2112EJ001 and trailer, HIN#4H1062829X0254844 as surplus to the needs of the County. The Sheriff's Department requests to convey this property to the Northshore Fire Protection District. It is the intent of the Northshore Fire Protection District to refurbish the pontoon boat so that it can be used as a diving platform during diving operations.
This boat was originally donated to the County in May 2015 with a value of $8,970. A trailer was purchased at that time for $1,500 from McAtee's Marine. Due to the high cost of refurbishing this boat, it has been determined it is not cost effective for us to keep.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution conveying personal property from the County of Lake to the Northshore Fire Protection District
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 5, 2018
SUBJECT: Adopt Resolution conveying personal property from the County of Lake to the Northshore Fire Protection District
EXECUTIVE SUMMARY:
The Sheriff's Department declared a 24' 2001 Godfrey Sweetwater Pontoon boat, HIN#GDY2112EJ001 and trailer, HIN#4H1062829X0254844 as surplus to the needs of the County. The Sheriff's Department requests to convey this property to the Northshore Fire Protection District. It is the intent of the Northshore Fire Protection District to refurbish the pontoon boat so that it can be used as a diving platform during diving operations.
This boat was originally donated to the County in May 2015 with a value of $8,970. A trailer was purchased at that time for $1,500 from McAtee's Marine. Due to the high cost of refurbishing this boat, it has been determined it is not cost effective for us to keep.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution conveying personal property from the County of Lake to the Northshore Fire Protection District
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): One Potential Case
Closed Session Item
10.2Conference with Legal Counsel: Decision whether to Initiate Litigation Pursuant to Gov. Code sec. 54956.9(d)(4): PG&E
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 12:10 p.m. having taken no action.