Board Of Supervisors — Tuesday, June 12, 2018

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: June 12, 2018 SUBJECT: Approve Amendment 3 to the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2017-18 in the amount of $240,000 and authorize the Board Chair to sign the Amendment. EXECUTIVE SUMMARY: Attached, for your approval, is Amendment 3 to the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2017-18 in the amount of $240,000. BACKGROUND AND DISCUSSION: Restpadd, Inc. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric cries/episode either voluntarily or involuntarily. Due to increase utilization at this facility, LCBH is requesting an increase of $60,000 for a new contract maximum of $240,000. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Original Contract Amount: $ 10,000 Amendment 1 Increase: $ 80,000 Amendment 2 Increase: $ 90,000 New Contract Amount: $240,000 FISCAL IMPACT (Narrative): Due to increased utilization, LCBH is requesting approval of Amendment 3 to the Agreement for an increase in the total maximum payable under the Agreement in the amount of $60,000 for a new contract maximum of $240,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Amendment 3 to the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2017-18 in the amount of $240,000 and authorize the Board Chair to sign the Amendment.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott DeLeon, Public Works Director By: Gordon M. Haggitt, County Surveyor DATE: June 12, 2018 SUBJECT: Adopt Resolution for Order Approving Final Parcel Map and the Signing of the Final Parcel Map (Strekfus PM 15-06) EXECUTIVE SUMMARY: The subject Final Parcel Map is being presented to the Board of Supervisors for acceptance and approval. This Parcel Map consists of two (2) parcels, the areas being 5.69 and 1.69 acres in size. The properties are located along State Highway 281 and Konocti Bay Road in Kelseyville. The current Assessor's Parcel No. is 009-016-05. The address is 9435 Konocti Bay Road, Kelseyville. The accompanying resolution will approve and accept subject Final Parcel Map, and will also accept the irrevocable offer of dedication of the roadway and public utility easement as shown on said map, along Konocti Bay Road. Konocti Bay Road is currently a County-maintained road so the additional right-of-way will be accepted into the County-maintained Road System. An encroachment permit through the Department of Public Works will be issued to address improvements currently within the dedicated right of way. Water and sewage disposal for the newly created parcels will be provided through an existing community water system and an approved sewage disposal system. Your favorable consideration of this resolution will facilitate the final action of subject Parcel Map prior to recording. Attachments: Resolution Site Map FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt Resolution for Order Approving Final Parcel Map and the Signing of the Final Parcel Map (Strekfus PM 15-06)

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Crystal Markytan, Social Services Director DATE: June 12, 2018 SUBJECT: Approve Long Distance Travel for DSS Accounting Supervisor Tracy Keener to Attend the Lindsey Software Systems Training in Hot Springs, Arkansas, July 16-19, 2018. EXECUTIVE SUMMARY: I am requesting Board approval to have Tracy Keener, DSS Accounting Supervisor, attend the Section 8 housing, Lindsey training. Training will be held in Hot Springs Arkansas, July 16-19, 2018. This conference will provide training in current Section 8 Hosing software, accounting practices and procedures for support of housing services. As you are aware, Section 8 is a Federal Program and therefore training opportunities in California are difficult to come by. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: $2,000.00 Amount Budgeted: $2,500.00 Additional Requested: 0 Annual Cost (if planned for future years): 0 FISCAL IMPACT (Narrative): There is no County cost associated with this. STAFFING IMPACT (if applicable): None. ..Recommended Action RECOMMENDED ACTION: Approve Long Distance Travel for DSS Accounting Supervisor Tracy Keener to Attend the Lindsey Software Systems Training in Hot Springs, Arkansas, July 16-19, 2018. Thank you for your consideration. cc: Micki Dolby, Deputy Social Services Director

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Crystal Markytan, Social Services Director DATE: June 12, 2018 SUBJECT: Approve the Contract between the County of Lake and North Coast Opportunities in the Amount of $57,755 from January 1, 2018 to June 30, 2018 for the Emergency Child Care Bridge Program, and authorize the Chair to sign EXECUTIVE SUMMARY: North Coast Opportunities will operate a child care resource and referral program to provide child care services to foster parents referred by Lake County Department of Social Services for children in foster care. They will also provide trauma informed training and coaching to child care providers working with children in the foster care system. FISCAL IMPACT: X None __Budgeted __Non-Budgeted Estimated Cost: $57,755.00 Amount Budgeted: $57,755.00 Additional Requested: $0 Annual Cost (if planned for future years): Not Applicable FISCAL IMPACT (Narrative): There is no county cost associated with this contract. STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve the Contract between the County of Lake and North Coast Opportunities in the Amount of $57,755 from January 1, 2018 to June 30, 2018 for the Emergency Child Care Bridge Program, and authorize the Chair to sign. Thank you for your consideration. Cc: Dena Eddings Attachment: Contract between County of Lake and North Coast Opportunities for Emergency Child Care Bridge Program for children in Foster Care.

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Jan Coppinger, Special Districts Administrator Scott Harter, Deputy Administrator DATE: June12, 2018 SUBJECT: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve the Special Districts Administrator acting as the Assistant Purchasing Agent to issue a purchase order in the amount of $111,200 to Xylem Water Solutions USA, Inc. for the purchase of 2 GSO 50 Ozone Generator units. EXECUTIVE SUMMARY: The Soda Bay and North Lakeport water treatment plants utilize Ozone in the treatment process. The ozone is used as a pretreatment element to both reduce the organic loading on the clarifier/filter and as an oxidizer to reduce taste and odor issues. The ozone generating equipment at Soda Bay began having reliability issues and grant funding was pursued and secured for its replacement. The North Lakeport water treatment plant currently uses Wedeco ozone generators (one GSO 50 unit and two smaller units) and has an ongoing service/maintenance relationship with the company. The ozone generators at Soda Bay were Ozonia units (they are no longer supported and parts cannot be found for them) which have since failed and have been removed. Both water treatment plants are of similar design with the same clarifier/filter equipment and the same process for creating potable water. Our Utility Area 3 Treatment Plant Operators also rotate responsibility and share duties at both plants. In order to maintain continuity of operations and consistency of equipment as well as to streamline the service/maintenance process the District recommends the sole source purchase and installation of the attached Wedeco ozone generators for the Soda Bay water treatment plant. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 111,200.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Grant funding has been secured from the State Water Resources Control Board through the 2014 Proposition 1 program. There is no local match required as the project will be 100% grant funded. STAFFING IMPACT (if applicable): Operations staff will coordinate the installation of the equipment with the vendor, however the impact to staff resources will be minor. ..Recommended Action RECOMMENDED ACTION: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve the Special Districts Administrator acting as the Assistant Purchasing Agent to issue a purchase order in the amount of $111,200 to Xylem Water Solutions USA, Inc. for the purchase of 2 GSO 50 Ozone Generator units.

..Title ..Body MEMORANDUM TO: Board of Directors, Lake County Air Quality Management District FROM: Douglas Gearhart, Air Pollution Control Officer DATE: June 12, 2018 SUBJECT: (Sitting as the Lake County Air Quality Management District Board of Directors) Consideration of the LCAQMD FY 18/19 draft budget for budget units 8798 & 8799. EXECUTIVE SUMMARY: FY 18/19 Draft Budget Hearing, Budget Units #8799 & #8798. FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: That the Board of Directors approve the FY 18/19 Draft Budget proposed for the District. That the Board of Directors continue to be on record as opposed to any further State subvention cuts to the District, and support District staff seeking additional funding to support the additional work load placed on the District. That the Board of Directors be on record as supporting District staff to continue to work seeking program flexibility and additional funding from the State or Federal Government or other entities to assist local fleets. That the Board of Directors be on record as supporting District staff to continue to actively participate on the CAPCOA Board to represent the needs and interests of Lake County related to Air Quality program funding, regulations, and benefits. That the Board of Directors continue their policy directive that health impacts, health risks, health based complaints, and mandated programs/requirements be given top priority, followed by activities that have regulatory time frames, and other funded activities which includes new permit issuance, CEQA reviews, periodic inspections, etc..., or as directed by the Board.

..Title ..Body MEMORANDUM TO: Lake County Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: June 12-13, 2018 SUBJECT: a) Consideration of the FY 2018-19 Recommended Budget b) Consideration of the proposed Resolution Establishing New Classifications and Amending the Position Allocation Table for FY 2018-19 to Conform to the Recommended Budget c) Consideration of Authorization for affected Department Heads to proceed with purchasing selected Capital Assets prior to the adoption of the FY 2018-19 Final Recommended Budget EXECUTIVE SUMMARY: Presented for your consideration is the proposed Recommended Budget for fiscal year 2018-19. By approving a Recommended Budget, you are authorizing the expenditure of funds for operational needs until such time as the Final Recommended Budget is adopted in September ("Adopted Budget"). As noted this time last year, we continue to face unprecedented fiscal and operational challenges as will be detailed during discussion with your Board. As required by law, the proposed Recommended Budget is balanced, meaning that there is sufficient revenue to support recommended appropriations. Like the FY 2017-18 Adopted Budget, however, the FY 2018-19 Recommended Budget is not structurally balanced, meaning that it reflects the use of one-time funds such as unreserved fund balance carryover to support on-going operational costs in the General Fund. Consistent with your Board's commitment to incrementally reduce reliance on such one-time funds, the amount of unreserved fund balance carryover used to balance the FY 2018-19 budget is less than the amount required to balance the FY 2017-18 budget. The exact figures are delineated in the attached Fiscal Impact Narrative. Achieving a reduction in the use of one-time funding has been particularly challenging in light of flat revenue projections, the extraordinary increase in the cost of State-mandated retirement contributions and additional costs of law enforcement labor agreements implemented in FY 2016/17 that were necessary to address the staffing crisis. In order to offset these increases while also reducing reliance on one-time funding, the FY 2018-19 Recommended Budget reflects continuation of reductions in discretionarily funded staffing as well as strict limitations on appropriations for services, supplies and fixed assets. Additional reductions were achieved by recognizing significant amounts of salary savings from anticipated vacancies. In fact, many departments that are reliant on General Fund discretionary revenues will have lower appropriations FY 2018-19 than in prior year. Departmental funding reductions will continue to impact our ability to perform basic functions and deliver core services in a timely manner. It will also exacerbate our challenges retaining and attracting quality employees. Five years ago, the success rate for County recruitments was 90%. Today, that success rate is 50%, and County-wide staff vacancy rates average 20%. County departments have long lost key staff to neighboring jurisdictions offering higher wages. Recently, local businesses and online work opportunities have brought additional competition. Long-term solutions to addressing both the budgetary and staffing challenges will require identifying organizational efficiencies, staff restructuring and strengthening revenue streams. As detailed in the attachments hereto, appropriations for all County funds in the FY 2018-19 Recommended Budget total $229,576,348 which is decrease of $819,411 from the prior year Adopted Budget. This includes funding for the following projects: Roads: $18,988,494 Anderson Springs Sewer project: $10,002,112 Reclamation Area Property Purchases: $5,000,000 Clearlake Oaks Sidewalk: $5,319,853 South Main Street Water: $2,427,602 Lampson Airport Pavement Rehabilitation: $720,500 I would like to express my gratitude for the support and selfless dedication of all County employees who continue to serve the residents of Lake County despite the local economic difficulties. Their commitment has made so much possible despite having limited resources at their disposal. More specifically, I want to extend my thanks to the County Department Heads who have remained positive and collaborative throughout the especially challenging budget preparation process that lead us to today. Our office simply could not accomplish this process without the exemplary dedication and support of the Department Heads and their key fiscal staff. In the event our circumstances improve in the coming weeks, we are committed, to the extent possible, to working with them to restore appropriations cut from their original requests. Fiscal and Staffing Impact: Your approval of this Recommended Budget will enable the County to meet its statutory obligations and continue operations from July 1, 2018 until the Final Recommended Budget is presented to your Board for adoption on September 11, 2018. Fiscal Impact Narrative: Attachment ..Recommended Action RECOMMENDED ACTION: Staff recommends your Board take the following actions: a) Approve, by motion, the FY 2018-19 Recommended Budget b) Adopt the Resolution Establishing New Classifications and Amending the Position Allocation Table for FY 2018-19 to Conform to the Recommended Budget c) Authorize, by motion, the Purchase of Certain Capital Assets Prior to Approval of the Adopted Budget Attachments: 1. Fiscal Impact Narrative 2. Capital Asset List 3. Resolution Establishing New Classifications/Position Allocation for FY 2018-19 4. Fund Summary for FY 2018-19 5. Budget Unit Detail for FY 2018-19