Board Of Supervisors — Tuesday, July 10, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation by Animal Care & Control - Animals Available for Adoption
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Approve Resolution of the City Council of the City of Clearlake calling for and providing for and giving notice of the General Municipal Election to be held in the City of Clearlake, County of Lake, State of California, on the 6th day of November 2018 for the purpose of electing two City Council Members and a City Treasurer, each to hold a term of four years, or until their successors are elected and qualified, and requesting approval of the Lake County Board of Supervisors for election services to be provided by the County Elections Department
Action Item
passed on consent
Staff memo
This resolution respectfully request, pursuant to Election Code Section 10400 et seq, the Board of Supervisors of the County of Lake authorize consolidation of election services for the City of Clearlake for the General Municipal Election on November 6, 2018 for the purpose of electing two City Council Members and one City Treasurer of the City of Clearlake, and authorize the Registrar of Voters for the County of Lake to prepare the official canvass of votes cast.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Resolution of the City Council of the City of Clearlake calling for and providing for and giving notice of the General Municipal Election to be held in the City of Clearlake, County of Lake, State of California, on the 6th day of November 2018 for the purpose of electing two City Council Members and a City Treasurer, each to hold a term of four years, or until their successors are elected and qualified, and requesting approval of the Lake County Board of Supervisors for election services to be provided by the County Elections Department
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: July 10, 2018
SUBJECT: Approve Resolution of the City Council of the City of Clearlake calling for and providing for and giving notice of the General Municipal Election to be held in the City of Clearlake, County of Lake, State of California, on the 6th day of November 2018 for the purpose of electing two City Council Members and a City Treasurer, each to hold a term of four years, or until their successors are elected and qualified, and requesting approval of the Lake County Board of Supervisors for election services to be provided by the County Elections Department
EXECUTIVE SUMMARY:
This resolution respectfully request, pursuant to Election Code Section 10400 et seq, the Board of Supervisors of the County of Lake authorize consolidation of election services for the City of Clearlake for the General Municipal Election on November 6, 2018 for the purpose of electing two City Council Members and one City Treasurer of the City of Clearlake, and authorize the Registrar of Voters for the County of Lake to prepare the official canvass of votes cast.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Resolution of the City Council of the City of Clearlake calling for and providing for and giving notice of the General Municipal Election to be held in the City of Clearlake, County of Lake, State of California, on the 6th day of November 2018 for the purpose of electing two City Council Members and a City Treasurer, each to hold a term of four years, or until their successors are elected and qualified, and requesting approval of the Lake County Board of Supervisors for election services to be provided by the County Elections Department
7.2Approve Extended Leave of Absence for Deputy Assessor-Recorder III Marilyn Higgins
Action Item
passed on consent
Staff memo
Assessor-Recorder (A-R) III Marilyn Higgins has requested additional leave of absence, extending beyond Family Medical Leave and Department Leave, from June 18, 2018 through July 30, 2018. Board approval is needed for this additional leave. For medical privacy reasons, copies of the doctors completed request form have not been distributed to your Board, and the County Administrative Officer has retained the original for signature pending the Board's decision. The A-R supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve extended leave of absence from June 18, 2018 through July 30, 2018 for Deputy Assessor-Recorder III Marilyn Higgins.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 10, 2018
SUBJECT: Approve Extended Leave of Absence for Deputy Assessor-Recorder III Marilyn Higgins
EXECUTIVE SUMMARY:
Assessor-Recorder (A-R) III Marilyn Higgins has requested additional leave of absence, extending beyond Family Medical Leave and Department Leave, from June 18, 2018 through July 30, 2018. Board approval is needed for this additional leave. For medical privacy reasons, copies of the doctors completed request form have not been distributed to your Board, and the County Administrative Officer has retained the original for signature pending the Board's decision. The A-R supports this request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve extended leave of absence from June 18, 2018 through July 30, 2018 for Deputy Assessor-Recorder III Marilyn Higgins.
7.3(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $800,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
As LCBH has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
MHRC: Contract Amount: $400,000
Amount Budgeted: $575,000
SNFs: Contract Amount: $200,000
Amount Budgeted: $300,000
ARFs: Contract Amount: $200,000
Amount Budgeted: $800,000
TOTAL CONTRACT AMOUNT: $800,000
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $300,000; the total amount budgeted for Mental Health Rehabilitation Centers is $575,000; and the amount budgeted for Adult Residential Facilities is $800,000. LCBH is requesting approval of the Agreement with Crestwood Behavioral Health for Fiscal Year 2018-19 for a contract maximum of $800,000. Of the $800,000 contract maximum requested, $400,000 will be allocated to the MHRC level of care, $200,000 will be allocated to the SNF level of care, and $200,000 will be allocated to the ARF level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $800,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 10, 2018
SUBJECT: Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $800,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Crestwood Behavioral Health has numerous facilities throughout the State of California and serves multiple Lake County Medi-Cal beneficiaries. Crestwood Behavioral Health facilities include Psychiatric Health Facilities (PHFs), Skilled Nursing Facilities (SNFs), Mental Health Rehabilitation Centers (MHRCs), Adult Residential Facilities (ARFs), Community Programs, and Residential Facilities for the Elderly where clients are offered a continuum of care and treatment from traditional psychiatric services to innovative recovery programs geared toward community reintegration.
As LCBH has clients placed at numerous Crestwood facilities and as it is our goal to keep Lake County clients at the lowest level of care possible, it would require extensive work to find new placement for these clients. Changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
MHRC: Contract Amount: $400,000
Amount Budgeted: $575,000
SNFs: Contract Amount: $200,000
Amount Budgeted: $300,000
ARFs: Contract Amount: $200,000
Amount Budgeted: $800,000
TOTAL CONTRACT AMOUNT: $800,000
FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities is $300,000; the total amount budgeted for Mental Health Rehabilitation Centers is $575,000; and the amount budgeted for Adult Residential Facilities is $800,000. LCBH is requesting approval of the Agreement with Crestwood Behavioral Health for Fiscal Year 2018-19 for a contract maximum of $800,000. Of the $800,000 contract maximum requested, $400,000 will be allocated to the MHRC level of care, $200,000 will be allocated to the SNF level of care, and $200,000 will be allocated to the ARF level of care.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Crestwood Behavioral Health for Adult Residential Support and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $800,000 and authorize the Board Chair to sign the Agreement.
7.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $130,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. Lake County Behavioral Health (LCBH) pays a daily patch rate of $105 per day which is our cost after the client's portion is paid.
As LCBH currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $130,000
Amount Budgeted: $800,000
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2018-19 is $800,000 of which LCBH is requesting approval of the Agreement with Davis Guest Home for Fiscal Year 2018-19 for a contract maximum of $130,000.
This contract is funded through Realignment and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $130,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: July 10, 2018
SUBJECT: Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 in the amount of $130,000 and Authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DISCUSSION: Davis Guest Home, which is located in Modesto, is an Adult Residential Living Facility licensed by the State of California. The Board and Care Facility is specific to the needs of adult clients that require placement that provides a structured environment due to the mental health challenges. The structured environment offers a non-restrictive, supervised program which focuses on each resident's specific needs and interests. Davis Guest Home has proven to be a cost-efficient alternative for care for clients who need this type of structured environment. Lake County Behavioral Health (LCBH) pays a daily patch rate of $105 per day which is our cost after the client's portion is paid.
As LCBH currently has clients placed at this facility, and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $130,000
Amount Budgeted: $800,000
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Placements for Fiscal Year 2018-19 is $800,000 of which LCBH is requesting approval of the Agreement with Davis Guest Home for Fiscal Year 2018-19 for a contract maximum of $130,000.
This contract is funded through Realignment and Mental Health Services Act funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Davis Guest Home for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $130,000 and authorize the Board Chair to sign the Agreement.
7.5Adopt Resolution designating the Community Development Director to review less than three acre conversion exemption applications received from the California Department of Forestry and Fire Protection
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval of the Resolution to designate the Community Development Director to review less than three acre conversion exemption applications received from the California Department of Forestry and Fire Protection.
This review will allow the County to ensure that land use(s) conform to the county regulatory requirements. The County will have the opportunity to verify that project applicants have demonstrated a bona fide intent to convert land to a use other than growing timber that conforms to county requirements. Without appointment of a designee the project applicant may proceed with the conversion as long as someone within the County has been contacted and notified.
Thank you for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution designating the Community Development Director to review less than three acre conversion exemption applications received from the California Department of Forestry and Fire Protection
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: July 10, 2018
SUBJECT: Adopt Resolution designating the Community Development Director to review less than three acre conversion exemption applications received from the California Department of Forestry and Fire Protection
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval of the Resolution to designate the Community Development Director to review less than three acre conversion exemption applications received from the California Department of Forestry and Fire Protection.
This review will allow the County to ensure that land use(s) conform to the county regulatory requirements. The County will have the opportunity to verify that project applicants have demonstrated a bona fide intent to convert land to a use other than growing timber that conforms to county requirements. Without appointment of a designee the project applicant may proceed with the conversion as long as someone within the County has been contacted and notified.
Thank you for your consideration.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution designating the Community Development Director to review less than three acre conversion exemption applications received from the California Department of Forestry and Fire Protection
7.6Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Attached for your review and approval are the Veterans Certificate of Compliance for State Subvention and the Medi-Cal Cost Avoidance Program Agreement for Fiscal Year 2018-2019.
These must be renewed annually for the County to continue to receive State funds to help support the County Veterans Service Office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: July 10, 2018
SUBJECT: Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign
EXECUTIVE SUMMARY:
Attached for your review and approval are the Veterans Certificate of Compliance for State Subvention and the Medi-Cal Cost Avoidance Program Agreement for Fiscal Year 2018-2019.
These must be renewed annually for the County to continue to receive State funds to help support the County Veterans Service Office.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Approve Annual Renewal of Veterans Subvention Program Certificate of Compliance and Medi-Cal Cost Avoidance Program Certificate and authorize the Board Chair to Sign.
7.7Approve Plans and Specifications for the 2016 HSIP Signs and Striping Project; Bid No. 18-02, Federal Aid Project No: HSIPL-5914(104); and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
Agreement
passed on consent
Staff memo
The construction estimate is approximately $385,000. The project is 100% funded for Construction with Federal Highway Safety Improvement Program (HSIP) Funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $385,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Plans and Specifications for the 2016 HSIP Signs and Striping Project; Bid No. 18-02, Federal Aid Project No: HSIPL-5914(104); and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: July 10, 2018
SUBJECT: Approve Plans and Specifications for the 2016 HSIP Signs and Striping Project; Bid No. 18-02, Federal Aid Project No: HSIPL-5914(104); and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
EXECUTIVE SUMMARY: The Plans and Specifications for the 2016 HSIP Signs and Striping Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $385,000. The project is 100% funded for Construction with Federal Highway Safety Improvement Program (HSIP) Funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $385,000
Amount Budgeted: $385,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Plans and Specifications for the 2016 HSIP Signs and Striping Project; Bid No. 18-02, Federal Aid Project No: HSIPL-5914(104); and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
7.8Approve Plans and Specifications for the Cycle 8 HSIP Signs and Striping Project; Bid No. 18-04, Federal Aid Project No: HSIPL-5914(113); and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
Agreement
passed on consent
Staff memo
Staff recommends that the Board of Supervisors approve the Plans and Specification and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original memo and only a copy of this memo is furnished to each individual board member.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $524,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Approve Plans and Specifications for the Cycle 8 HSIP Signs and Striping Project; Bid No. 18-04, Federal Aid Project No: HSIPL-5914(113); and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: July 10, 2018
SUBJECT: Approve Plans and Specifications for the Cycle 8 HSIP Signs and Striping Project; Bid No. 18-04, Federal Aid Project No: HSIPL-5914(113); and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
EXECUTIVE SUMMARY: The Plans and Specifications for the Cycle 8 HSIP Signs and Striping Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $524,000. The project is 100% funded for construction with Federal Highway Safety Improvement Program (HSIP) funds.
Staff recommends that the Board of Supervisors approve the Plans and Specification and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans.
Note: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original memo and only a copy of this memo is furnished to each individual board member.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $524,000
Amount Budgeted: $524,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION: Approve Plans and Specifications for the Cycle 8 HSIP Signs and Striping Project; Bid No. 18-04, Federal Aid Project No: HSIPL-5914(113); and authorize the Public Works Director/Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Caltrans
7.9Approve Inspection Agreement for Doug Bridges (Bridges Construction) to provide engineering services for the review of plans and specifications of Assessor’s Parcel No. 008-061-26 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Pursuant to the County's approval of a Use Permit (UP 14-06) for Doug Bridges (Bridges Construction), Assessor's Parcel No. 008-061-26, The Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection work. The attached agreement will provide for payment by the developer for all costs of services provided by the County.
The location of the subject project is: 5846 Live Oak Drive, Kelseyville
Description of project is: Construction of frontage improvements along Live Oak Drive
We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Inspection Agreement for Doug Bridges (Bridges Construction) to provide engineering services for the review of plans and specifications of Assessor's Parcel No. 008-061-26 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: July 10, 2018
SUBJECT: Approve Inspection Agreement for Doug Bridges (Bridges Construction) to provide engineering services for the review of plans and specifications of Assessor's Parcel No. 008-061-26 and authorize the Chair to sign
EXECUTIVE SUMMARY: Pursuant to the County's approval of a Use Permit (UP 14-06) for Doug Bridges (Bridges Construction), Assessor's Parcel No. 008-061-26, The Department of Public Works intends to provide engineering services for the review of plans and specifications and the inspection work. The attached agreement will provide for payment by the developer for all costs of services provided by the County.
The location of the subject project is: 5846 Live Oak Drive, Kelseyville
Description of project is: Construction of frontage improvements along Live Oak Drive
We hereby request the Board of Supervisors authorize the Chair to sign the attached Inspection Agreement.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Inspection Agreement for Doug Bridges (Bridges Construction) to provide engineering services for the review of plans and specifications of Assessor's Parcel No. 008-061-26 and authorize the Chair to sign.
7.10Approve Plans and Specifications for the Lampson Field Airport Rehabilitation of Runway 10-28, Bid No. 18-01, AIP Project No. 3-06-0117-019-2018; and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids
Action Item
passed on consent
Staff memo
The construction estimate is approximately $720,500. The Federal Aviation Administration (FAA) will be providing funding for the project through the Airport Improvement Program (AIP) grant program, which has a 10% match. The matching funds are split between Caltrans and Lake County. Sufficient funds have been allocated for the local match.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids.
NOTE: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $72,050
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION:
Approve Plans and Specifications for the Lampson Field Airport Rehabilitation of Runway 10-28, Bid No. 18-01, AIP Project No. 3-06-0117-019-2018; and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott DeLeon, Public Works Director
DATE: July 10, 2018
SUBJECT: Approve Plans and Specifications for the Lampson Field Airport Rehabilitation of Runway 10-28, Bid No. 18-01, AIP Project No. 3-06-0117-019-2018; and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids
EXECUTIVE SUMMARY: The Plans and Specifications for the Lampson Field Airport Rehabilitation of Runway 10-28 Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $720,500. The Federal Aviation Administration (FAA) will be providing funding for the project through the Airport Improvement Program (AIP) grant program, which has a 10% match. The matching funds are split between Caltrans and Lake County. Sufficient funds have been allocated for the local match.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids.
NOTE: To minimize reproduction costs, the original documents are attached to the Clerk's copy of the original cover memo and only a copy of this memo is furnished to each individual board member
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $720,500
Amount Budgeted: $72,050
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): NONE
STAFFING IMPACT (if applicable): NONE
..Recommended Action
RECOMMENDED ACTION:
Approve Plans and Specifications for the Lampson Field Airport Rehabilitation of Runway 10-28, Bid No. 18-01, AIP Project No. 3-06-0117-019-2018; and authorize the Public Works Director/ Assistant Purchasing Agent to advertise for bids
7.11Approve Waiver of the 900 Hour extra help limit for Law Enforcement Records Technician Von McPherson
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests approval to exceed the 900 hour extra help limit for Law Enforcement Records Technician Von McPherson. Von assists with the training and backgrounds division. Von will have exceeded the 900 hour limit by approximately 55 hours.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 800.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are available in the Sheriff/Coroner budget 2201.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approve of the waiver of the 900 Hour Limit for Law Enforcement Records Technician Von McPherson
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 27, 2018
SUBJECT: Approve Waiver of the 900 Hour extra help limit for Law Enforcement Records Technician Von McPherson
EXECUTIVE SUMMARY: The Sheriff's Department requests approval to exceed the 900 hour extra help limit for Law Enforcement Records Technician Von McPherson. Von assists with the training and backgrounds division. Von will have exceeded the 900 hour limit by approximately 55 hours.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 800.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are available in the Sheriff/Coroner budget 2201.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends approve of the waiver of the 900 Hour Limit for Law Enforcement Records Technician Von McPherson
7.12Approve Long Distance Travel for Kelli Page, Program Manager, Housing to Attend the Lindsey Software Systems Training in Hot Springs, Arkansas, July 16-19, 2018
Report
passed on consent
Staff memo
FISCAL IMPACT (Narrative):
There is no County Cost associated with this.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel for Kelli Page, Program Manager, Housing to Attend the Lindsey Software Systems Training in Hot Springs, Arkansas, July 16-19, 2018.
Thank you for your consideration.
cc: Micki Dolby, Deputy Director
Kelli Page, Housing Program Manager
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 10, 2018
SUBJECT: Approve Long Distance Travel for Kelli Page, Program Manager, Housing to Attend the Lindsey Software Systems Training in Hot Springs, Arkansas, July 16-19, 2018
EXECUTIVE SUMMARY:
I am requesting Board approval to have Kelli Page, DSS Housing Program Manager, attend the Section 8 housing, Lindsey training. Training will be held in Hot Springs Arkansas, July 16-19, 2018.
This conference will provide training in current Section 8 Hosing software, accounting practices and procedures for support of housing services.
As you are aware, Section 8 is a Federal Program and therefore training opportunities in California are difficult to come by.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: $2,000.00
Amount Budgeted: $2,500.00
Additional Requested: 0
Annual Cost (if planned for future years): 0
FISCAL IMPACT (Narrative):
There is no County Cost associated with this.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel for Kelli Page, Program Manager, Housing to Attend the Lindsey Software Systems Training in Hot Springs, Arkansas, July 16-19, 2018.
Thank you for your consideration.
cc: Micki Dolby, Deputy Director
Kelli Page, Housing Program Manager
7.13Approve Contract between the County of Lake and Industrial Employers and Distributers Association in the Amount of $22,588, from July 1, 2018 to June 30, 2019 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Approve contract renewal between County of Lake and Industrial Employers and Distributors Association for Public Authority labor negotiations.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $22,588.00
Additional Requested: $0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Industrial Employers and Distributers Association in the Amount of $22,588, from July 1, 2018 to June 30, 2019and authorize the Chair to sign.
Thank you for your consideration
Attachment: IEDA Contract FY18-19_06-30-2019
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: July 10, 2018
SUBJECT: Approve Contract between the County of Lake and Industrial Employers and Distributers Association in the Amount of $22,588, from July 1, 2018 to June 30, 2019 and authorize the Chair to sign
EXECUTIVE SUMMARY:
Approve contract renewal between County of Lake and Industrial Employers and Distributors Association for Public Authority labor negotiations.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $22,588.00
Amount Budgeted: $22,588.00
Additional Requested: $0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Industrial Employers and Distributers Association in the Amount of $22,588, from July 1, 2018 to June 30, 2019and authorize the Chair to sign.
Thank you for your consideration
Attachment: IEDA Contract FY18-19_06-30-2019
7.14Approve Acceptance of Easement Deeds on Multiple Parcels in Anderson Springs for the Anderson Springs Septic to Sewer Project and Authorize Clerk to Sign
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
FISCAL IMPACT (Narrative):
N/A
STAFFING IMPACT (if applicable):
NA
..Recommended Action
RECOMMENDED ACTION:
Approve Grant of Easement on various parcels in Anderson Springs for the Anderson Springs Septic to Sewer Project and authorize Clerk to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: July 10, 2018
SUBJECT: Approve Acceptance of Easement Deeds on Multiple Parcels in Anderson Springs for the Anderson Springs Septic to Sewer Project and authorize Clerk to sign.
EXECUTIVE SUMMARY:
Please see the attached summary table of Easement Deeds from various Anderson Springs property owners to Lake County Special Districts. The actual easement deeds are with the Clerk of the Board
These Easement Deeds are necessary for the construction of a new sewer system in the community of Anderson Springs. The sewer system is being constructed as part of the effort to rebuild Anderson Springs following the 2015 Valley Fire. The easement deeds allow Lake County Special Districts the right to place a sewer collection main within the public, prescriptive right-of-way within the Anderson Springs community.
This list contains 18 of the 310 easements that are needed for the project. Due to the volume of paperwork, the deeds will be presented in batches so they can be recorded as Special Districts continues to collect the remaining deeds.
This project was presented to the Lake County Planning Commission on July 13, 2017 and is reported to be in conformity with the Lake County General Plan.
*All original easement deeds are available for review in the Clerk of the Board's office. One easement deed has been attached as a sample.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
N/A
STAFFING IMPACT (if applicable):
NA
..Recommended Action
RECOMMENDED ACTION:
Approve Grant of Easement on various parcels in Anderson Springs for the Anderson Springs Septic to Sewer Project and authorize Clerk to sign.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.14. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Motion carried · 4 motions
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Scott (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Clerk’s notes: Susan Cameron, Leticia Sanchez, Deb Baumann, Mary Borjon, Millie Martinez, and Yvonne Cox spoke.
8.29:10 A.M. - Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Proclamation
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Dr. Sara Goldgraben, as the County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Sara Goldgraben, Public Health Officer
DATE: July 10, 2018
SUBJECT: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Dr. Sara Goldgraben, as the County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
On motion of Supervisor Simon, and by vote of the Board, approved the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Lake County Public Health Officer Sara Goldgraben presented the item to the Board. Environmental Health Specialist Supervisor James Scott was also present and spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.39:15 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $2,863.89, for 8875 North State Highway 29, Upper Lake (APN 003-041-23 - Joann Madia)
Action Item
approved — Pass
Staff memo
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY DESCRIPTION:
Property Owner: Joann Madia
Location: 8875 N. State Hwy 29, Upper Lake, CA
APN: 003-041-23
Zoning: "RR", Rural Residential District
Case #: 16-0034
II. ABATEMENT SUMMARY
On March 4, 2016 a Notice of Nuisance and Order to Abate was prepared and posted at 8875 N. State Hwy 29, Upper Lake, CA, and mailed, certified to the property owner of record due to open and outdoor storage of garbage, trash and debris. The Abatement Notice provided Ms. Madia with 30 days to abate the property.
Many attempts were made to encourage the property owner into cleaning up the property and over time, little progress was noted. It was then decided to organize some volunteers to help her in bringing the property into compliance. Garbage, trash and debris from the interior of the dwelling was bagged up, removed from the property and properly disposed of. However, while arranging for an additional clean-up for Ms. Madia, it was discovered that due to some health reasons, she had been placed into a care facility to receive some help.
It was then decided by Code Enforcement staff that further abatement by the County was needed on the property and on April 18, 2018 staff from Code Enforcement solicited and obtained bids for further abatement of the weeds, removal of remaining garbage, trash and debris on the property.
On May 3, 2018, a local contractor was hired and started work soon after. On May 16, 2018 a follow up site visit was conducted confirming the contractor had completed the work.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded in the amount of $2,863.89 against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $2,863.89 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,500.00. The administrative costs on this case amounted to $363.89.
Sample Motion:
Lien Approval
I move that the assessment of $2,863.89 for nuisance abatement on property located at 8875 N. State Hwy 29, Upper Lake, CA, also known as Assessor's Parcel Number 003-041-23, and owned by Joann Madia be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,863.89 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
| Estimated Cost | $2,863.89 |
|---|
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
PREPARED BY: Michael Penhall, Code Enforcement Officer
DATE: June 5, 2018
SUBJECT: Notice of Assessment & Lien Hearing for Joann Madia;
July 10, 2018 @ 9:15 AM
Supervisorial District 3
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY DESCRIPTION:
Property Owner: Joann Madia
Location: 8875 N. State Hwy 29, Upper Lake, CA
APN: 003-041-23
Zoning: "RR", Rural Residential District
Case #: 16-0034
II. ABATEMENT SUMMARY
On March 4, 2016 a Notice of Nuisance and Order to Abate was prepared and posted at 8875 N. State Hwy 29, Upper Lake, CA, and mailed, certified to the property owner of record due to open and outdoor storage of garbage, trash and debris. The Abatement Notice provided Ms. Madia with 30 days to abate the property.
Many attempts were made to encourage the property owner into cleaning up the property and over time, little progress was noted. It was then decided to organize some volunteers to help her in bringing the property into compliance. Garbage, trash and debris from the interior of the dwelling was bagged up, removed from the property and properly disposed of. However, while arranging for an additional clean-up for Ms. Madia, it was discovered that due to some health reasons, she had been placed into a care facility to receive some help.
It was then decided by Code Enforcement staff that further abatement by the County was needed on the property and on April 18, 2018 staff from Code Enforcement solicited and obtained bids for further abatement of the weeds, removal of remaining garbage, trash and debris on the property.
On May 3, 2018, a local contractor was hired and started work soon after. On May 16, 2018 a follow up site visit was conducted confirming the contractor had completed the work.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Estimated Cost: $2,863.89 Amount Budgeted: N/A Additional Requested: N/A
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded in the amount of $2,863.89 against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $2,863.89 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,500.00. The administrative costs on this case amounted to $363.89.
Sample Motion:
Lien Approval
I move that the assessment of $2,863.89 for nuisance abatement on property located at 8875 N. State Hwy 29, Upper Lake, CA, also known as Assessor's Parcel Number 003-041-23, and owned by Joann Madia be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $2,863.89 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Scott, and by vote of the Board, confirmed the assessment of $2,863.89 on the property located at 8875 N. State Hwy 29, Upper Lake, CA (APN# 003-041-23) and directed staff to record a Notice of Lien against the property. The motion carried by the following vote:
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. Code Enforcement Officer Mike Penhall presented the item to the Board and gave a PowerPoint presentation.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:20 A.M. - HEARING - Nuisance Abatement Assessment confirmation and proposed recordation of Notice of Lien in the amount of $3,685.77, for 12886 Fourth Street, Clearlake Oaks (APN 035-381-31 - Cecilia Kerry)
Action Item
approved — Pass
Staff memo
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY DESCRIPTION:
Property Owner: Cecelia Kerry
Location: 12886 Fourth Street, Clearlake Oaks, CA
APN: 035-381-31
Zoning: "R1", Single-Family Residential District
Case #: 17-00610
II. ABATEMENT SUMMARY
On November 2, 2017, a Notice of Nuisance and Order to Abate was prepared and posted at 12886 Fourth Street, Clearlake Oaks, CA, within the Clearlake Oaks Subdivision #5, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris and the dwelling being unsecured to unauthorized entry. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Kerry with 30 days to abate the property.
After no contact with the Property Owner of Record: Cecelia Kerry, Code Enforcement staff conducted further research. It was then discovered that the property owner was deceased, and that there were no other interested parties found.
On April 12, 2018 Code Enforcement staff solicited bids for abatement of the trash and debris on the property and to board up and secure the dwelling from unauthorized entry.
On April 27, 2018 a local contractor was awarded the bid and started work afterwards. On June 6, 2018 a follow up site visit was conducted confirming the contractor had completed the work.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded in the amount of $3,685.77 against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $3,685.77 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,975.00. The administrative costs on this case amounted to $710.77.
Sample Motion:
Lien Approval
I move that the assessment of $3,685.77 for nuisance abatement on the property located at 12886 Fourth Street, Clearlake Oaks, CA, also known as Assessors Parcel Number 035-381-31, and owned by Cecelia Kerry be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $3,685.77 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
| Estimated Cost | $3,685.77 |
|---|
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Interim Community Development Director
Kathy Freeman, Code Enforcement Program Supervisor
Prepared By: Michael Penhall, Code Enforcement Officer
SUBJECT: Notice of Assessment & Lien Hearing for Cecelia Kerry;
July 10, 2018 @ 9:20 AM
Supervisorial District 3
Date: June 5, 2018
ATTACHMENTS: 1. Notice of Nuisance and Order to Abate
2. Notice of Assessment
3. Proposed Notice of Lien
4. Contractor's Invoice
5. Task Sheet
I. PROPERTY DESCRIPTION:
Property Owner: Cecelia Kerry
Location: 12886 Fourth Street, Clearlake Oaks, CA
APN: 035-381-31
Zoning: "R1", Single-Family Residential District
Case #: 17-00610
II. ABATEMENT SUMMARY
On November 2, 2017, a Notice of Nuisance and Order to Abate was prepared and posted at 12886 Fourth Street, Clearlake Oaks, CA, within the Clearlake Oaks Subdivision #5, and mailed, certified to the property owner of record due to open and outdoor storage of junk, trash and debris and the dwelling being unsecured to unauthorized entry. Several complaints had been filed by area residents. The Abatement Notice provided Ms. Kerry with 30 days to abate the property.
After no contact with the Property Owner of Record: Cecelia Kerry, Code Enforcement staff conducted further research. It was then discovered that the property owner was deceased, and that there were no other interested parties found.
On April 12, 2018 Code Enforcement staff solicited bids for abatement of the trash and debris on the property and to board up and secure the dwelling from unauthorized entry.
On April 27, 2018 a local contractor was awarded the bid and started work afterwards. On June 6, 2018 a follow up site visit was conducted confirming the contractor had completed the work.
III. FISCAL IMPACT: Budgeted XX Non-Budgeted _ None
Estimated Cost: $3,685.77 Amount Budgeted: N/A Additional Requested: N/A
Annual Cost (if planned for future years): N/A
IV. FISCAL IMPACT (Narrative): Action taken by the Board may result in a lien
recorded in the amount of $3,685.77 against the identified Real Property.
V. STAFFING IMPACT (if applicable): N/A
..Recommended Action
VI. RECOMMENDATION:
Staff recommends the Board of Supervisors confirm the assessment of $3,685.77 and direct staff to Record a Notice of Lien against the property. The cost of abatement services was $2,975.00. The administrative costs on this case amounted to $710.77.
Sample Motion:
Lien Approval
I move that the assessment of $3,685.77 for nuisance abatement on the property located at 12886 Fourth Street, Clearlake Oaks, CA, also known as Assessors Parcel Number 035-381-31, and owned by Cecelia Kerry be confirmed and the Enforcement Official be directed to prepare and have recorded in the office of the Lake County Recorder, a Notice of Lien in the amount of $3,685.77 pursuant to Lake County Ordinance Code Chapter 13, Section 13-43.
On motion of Supervisor Simon, and by vote of the Board, corfirmed the assessment of $3,685.77 on the property located at 12886 Fourth Street, Clearlake Oaks, CA (APN# 035-381-31) and directed staff to record a Notice of Lien against the property. The motion carried by the following vote:
Clerk’s notes: All parties to the hearing were sworn in by the Clerk. Code Enforcement Officer Mike Penhall presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:30 A.M. (Continued from June 19, 2018) PUBLIC HEARING - Consideration of Appeal of Planning Commission’s approval of Deviation DV 16-01 for Parcel Map PM 15-03; AB 18-01 APNs 024-049-07 and 10
Supervisor District 1
Public Hearing
approved with conditions — Pass
Staff memo
A CEQA Initial Study for the Parcel Map was completed. Implementation of and compliance with project conditions of approval identified in the CEQA Initial Study as mitigation measures, included as conditions of approval for the parcel map and deviation, would avoid or reduce potential impacts to Biological Resources, Geology and Soils, Hazards and Hazardous Materials, and Hydrology and Water Quality to less than significant levels.
IV. FISCAL IMPACT: Budgeted _ Non-Budgeted _ None X
Annual Cost (if planned for future years): N/A
V. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on the County.
VI. STAFFING IMPACT (if applicable): N/A
VII. RECOMMENDATION
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
Sample Motion:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 18-01 of Patrick Smythe, and direct County Counsel to prepare proposed findings of fact.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
DATE: July 10, 2018
SUBJECT: 9:30 A.M. - (Continued from June 29, 2018) PUBLIC HEARING - Consideration of Appeal of Planning Commission's approval of Deviation DV 16-01 for Parcel Map PM 15-03; AB 18-01 APNs 024-049-07 and 10
Supervisor District 1
EXHIBITS: A. Original Parcel Map conditions
B. Parcel Map Staff Report
C. Approved Tentative Parcel Map
D. Planning Commission Minutes, May 12, 2016
E. Initial Study IS 15-12
F. Calfire Letter dated February 5, 2017
G. Deviation Staff Report
H. Approved Deviation conditions
I. Planning Commission Minutes, January 25, 2018
J. Appeal Request and Letter
I. EXECUTIVE SUMMARY
The appellant is appealing the Planning Commission's January 25, 2018 approval of the Deviation for Parcel Map 15-03 to allow a deviation from Road Improvements and modification of various conditions located at 19658 and 19697 East Road, Lower Lake. A timely appeal was received by the appellant on February 8, 2018. Clarification of the Planning Commissions' approval of motions was heard on April 12, 2018. The appeal was filed by the applicant for the Parcel Map and the Deviation, Mr. Patrick Smythe, because of disagreement with the conditions of approval. Staff recommends denial of the appeal.
Background and previous projects
On May 12, 2016 the Planning Commission approved Parcel Map, 15-03 to create three parcels of land with sizes of 24.42, 30.73 and 21.24 acres. Several conditions had been added to the project as the California Natural Diversity Database identified several sensitive species and the parcel contains a mapped vernal pool with the United States Department of Fish and Wildlife. Conditions included requiring a building envelope to be established, a Biological assessment to be conducted prior to final map recordation so that mitigations could be added to the final map, and a wetland delineation to identify the vernal pool habitat.
During the Planning Commission hearing there was lengthy discussion concerning the Lake County Subdivision Ordinance and its requirement for public road dedication:
Chapter 17 of the Lake County Code known as the Lake County Subdivision Ordinance, Section 21.3 (1) states that: "Division of land under this Section [Sec. 17-21. - Division of Land (Parcel Maps)] shall provide a fifty (50) foot minimum width right-of-way easement together with an irrevocable offer of dedication for access over properties outside the land covered by the Parcel Map or waiver, to the nearest public road."
An application for a Deviation from road improvements is required and the following findings must be made prior to approval of a Road Deviation by the Lake County Planning Commission:
Sec. 17-31. - Deviation from Requirements.
31.1 Deviation based on hardship. It is realized that there are certain parcels of land of such dimension, subject to such title restrictions, so affected by physical conditions or devoted to such use that it is impossible for the sub divider to conform to all the foregoing requirements when subdividing property.
31.2 The Planning Commission (or on appeal the Board of Supervisors) may grant deviations from the foregoing requirements, when all the following conditions are found to apply:
(a) That any deviation granted shall be subject to such conditions as will assure that the adjustment thereby authorized shall not constitute a grant of special privilege inconsistent with the limitations upon other properties in the same vicinity.
(b) That because of special circumstances applicable to the subject property, including size, shape, topography, location or surroundings, the strict literal application of this Chapter is found to deprive subject property of privileges enjoyed by other properties in the vicinity.
(c) That under the circumstances of this particular case the deviation, rather than the sections at issue in this Chapter, actually carries out the spirit and intent of this Chapter.
31.3 Adequate guarantees shall be provided to insure that any conditions imposed as a part of any approved deviation shall be carried out as specified.
The Planning Commission approved the Parcel Map on May 12, 2016 without requiring the public dedication of East Road. An application for a Deviation had not yet been received nor were the Deviation findings made at the time of approval. (See Exhibit D).
Subsequently, the applicant had a discussion with the County Surveyor and a County Planner, both of whom indicated that Public Dedication was required and a Deviation from Road Improvements is required in order to deviate from the County Road standards. Mr. Smythe submitted an application for a Road Deviation on August 4, 2016. In the application, Mr. Smythe requested that Condition B1 of the approved parcel map conditions be removed, and conditions C2-C5 be modified to be required prior to issuance of a building permit instead of prior to recordation of Final Map.
The application for Deviation was circulated to the Department of Public Works (DPW) and the County Surveyor. The DPW Road Division commented that the conditions would need to include a requirement of Public Dedication, that conditions requiring a zone of benefit could be removed, and that clarity of the required road improvements were needed. Department of Public Works did not support the Deviation request. The Public Services Department commented that the condition requiring payment of Quimby Fees as required by Condition B1 could be removed.
Staff scheduled the hearing before the Planning Commission on December 14, 2017. Staff recommended that condition B1 be removed from the Parcel Map conditions. Condition C4 and C5 requiring a biological assessment and wetland delineation were combined for clarity. Those conditions were not recommended for removal as the applicant requested because the property contains a mapped vernal pool and the entire property is mapped as a proposed vernal pool. After a lengthy discussion Staff provided alternatives to the Public Dedication requirement and recommended that the conditions be modified as follows:
D4: Prior to recordation of the final map, a fifty-foot wide conditional offer of dedication for public roadway and public utilities shall be made which may be accepted by the County as such time as a street shall have ceased to remain physically closed or posted and shall have been open to the public for a period of not less than three months for East Road from Spruce Grove Road to the east property boundary of Parcel Two and across the driveway access from East Road on Parcel Three to Parcel One. East Road will be dedicated for ingress, egress only for public law enforcement, fire protection, welfare and other related public or county agencies, their vehicles and personnel over the portion designated as a private roadway. The offer of dedication of East Road and the driveway to Parcel One as a public roadway will need to be made on the final map and off tract dedication so the roads can be open to the public should the private gated access be removed. Also, prior to recordation of the final map, a public utility easement along both East Road from Spruce Grove Road to the east property boundary of Parcel Two and along the driveway access from East Road on Parcel Three to Parcel One shall be offered for dedication.
D5: "An offer of dedication for a public roadway easement fifty feet in width as required for future development of the parcel described as the Southeast quarter of the Northeast quarter of Section 32, T.12N, R.6 W, M.D.B.&M. subject to the provisions for a gated access" will be made on the final map.
D6: Prior to recordation of Final Map, owner of APN 012-049-11 shall provide written approval authorizing the gated access entrance for East Road. A copy of the document shall be provided to the Community Development Department.
Condition D6 was added because the gated access that was being proposed would directly affect this property owner and staff wanted to verify that all property owners affected by the gated access were in agreement.
Clarity was provided by Department of Public Works that requires that East Road meet a Minor Road Standard:
D1. Prior to recordation of the final map, East Road extending from Spruce Grove Road to the Westerly boundary of Parcel Two where the cul-de-sac is to be constructed shall be improved to a Minor Road Standard, 24 foot wide road consisting of two 10 foot travel lanes with 2 foot shoulders, graveled. A cul-de-sac or other approved turnaround shall also be provided near the intersection of the driveway to the existing residence on Parcel One and at the end of East Road.
Staff recommended combining the two prior conditions, C4 and C5 (Exhibit H) to provide clarity:
C4. Prior to recordation of the final map, a biological assessment and wetland delineation shall be conducted by a biologist to assess the vernal pool area and to determine if mitigations are required to protect any listed endangered or threatened species located in the vernal pool vicinity. The final map shall include a note(s) listing all mitigation measures recommended by the biologist.
The hearing for the Deviation was continued to January 25, 2018 so that the applicant could discuss the gated access condition with his neighbors as East Road crosses two other parcels before entering onto Mr. Smythe's property.
The January 25, 2018 hearing was held and the Planning Commission approved the Deviation as modified by staff.
II. APPEAL DISCUSSION
Mr. Smythe submitted a timely request for an appeal on February 8, 2018. The Planning Commissions' January 25, 2018 motions of approval were clarified during the Planning Commission meeting on April 12, 2018.
The appellant is requesting that Conditions D4, D5 and D6 be removed from the conditions; the appellant asserts the Planning Commission original May 12, 2016 approval did not require public dedication and therefore should not be required. The Appellant asserts that the existing 60-foot wide East Road easement meets the County Road requirements.
East Road from Spruce Grove Road is not publicly dedicated and does not meet current County Road standards.
The appellant is requesting that condition D1 be amended to allow a single twelve foot travel lane rather than the twenty-four foot width as required by the Department of Public Works. He asserts that the existing road meets Calfire requirements. A letter from Calfire is included as Exhibit F indicating that Title 24 requires a twenty-foot wide road. County Road Standards require a twenty four-foot wide road (24 foot wide road consisting of two 10 foot travel lanes with 2 foot shoulders, graveled).
The appellant also requests that a turnaround be permitted on the Eastern boundary of Parcel 2 and hammer heads turnarounds be permitted on the boundary of Parcels 1 and 3 rather than the cul-de-sac indicated in condition D1. Condition D1 indicates that the Department of Public Works can approve alternative turnarounds. The Department of Public Works has expressed that they would consider alternative turnarounds. Condition D1 does not need to be modified.
The appellant requested removal of conditions C4 and C5, which require a Biological assessment and wetland delineation. He asserts that these were not required as part of his vineyard and winery minor use permit. The minor use permit for a 3,000 square foot winery building and a two acre vineyard was permitted and determined to be exempt from CEQA by staff. The vineyard and winery building maintained an 80 foot setback from the vernal pool. The Planning Commission approval of the Deviation for Parcel Map found that the previous negative declaration IS 15-12 met the requirements of Section 15162(a) of the State CEQA Guidelines and that no additional environmental review need be prepared, with the findings that there has been no change in the project that would create new significant environmental impacts and that there has been no substantial change in circumstances resulting in new significant environmental effects.
Due to the mapped vernal pool and that the entire parcel is mapped as a proposed vernal pool Staff cannot support the removal of Conditions C4 and C5. Without requiring the Biological assessment and wetland delineation we cannot know the limits of the vernal pool nor can we establish if sensitive species will be impacted by future development.
The Deviation DV 16-01 for Parcel Map 15-03 as modified by staff was approved by the Planning Commission on January 25, 2018 with the findings that the deviation would not result in the grant of a special privilege inconsistent with the limitations on other properties in the vicinity, that there were no traffic safety impacts associated with the deviation, and that the project would not result in any significant adverse environmental impacts.
III. ENVIRONMENTAL ANALYSIS
A CEQA Initial Study for the Parcel Map was completed. Implementation of and compliance with project conditions of approval identified in the CEQA Initial Study as mitigation measures, included as conditions of approval for the parcel map and deviation, would avoid or reduce potential impacts to Biological Resources, Geology and Soils, Hazards and Hazardous Materials, and Hydrology and Water Quality to less than significant levels.
IV. FISCAL IMPACT: Budgeted _ Non-Budgeted _ None X
Estimated Cost: N/A Amount Budgeted: N/A Additional Requested: N/A
Annual Cost (if planned for future years): N/A
V. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on the County.
VI. STAFFING IMPACT (if applicable): N/A
VII. RECOMMENDATION
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
Sample Motion:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 18-01 of Patrick Smythe, and direct County Counsel to prepare proposed findings of fact.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
On motion of Supervisor Simon, and by vote of the Board, approved in part and denied in part the appeal of Planning Commission’s approval of Deviation DV 16-01 for Parcel Map PM 15-03; AB 18-01 APNs 024-049-07 and 10. The motion carried by the following vote:
Clerk’s notes: Attorney Erin Carlson presented the item to the Board. Appellant Patrick Smythe was also present and spoke. Community Development Director Michalyn DelValle and Public Works Surveyor Gordon Haggitt spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.710:15 A.M. - Consideration of Acceptance of Donation in the amount of $25,000 from Rebuild Northbay Foundation (RNBF) for Pawnee Fire relief
Action Item
approved — Pass
Staff memo
The Board of Directors of RNBF held an emergency meeting on June 25, 2018 and took action to approve an immediate donation of $25,000 to Lake County to offset Pawnee Fire costs.
As your CAO, I have preliminarily accepted this very kind and generous donation and now recommend that your Board take formal action to accept, according to your Donations Policy.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Staff recommends the donated funds be placed in Budget Unit 1920 Disaster Response and Recovery to be used for Pawnee Fire response and recovery efforts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION: Accept donation in the amount of $25,000 from Rebuild Northbay Foundation (RNBF) for Pawnee Fire relief.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 10, 2018
SUBJECT: Consideration of Acceptance of Donation in the amount of $25,000 from Rebuild Northbay Foundation (RNBF) for Pawnee Fire relief
EXECUTIVE SUMMARY:
The Board of Directors of RNBF held an emergency meeting on June 25, 2018 and took action to approve an immediate donation of $25,000 to Lake County to offset Pawnee Fire costs.
As your CAO, I have preliminarily accepted this very kind and generous donation and now recommend that your Board take formal action to accept, according to your Donations Policy.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
Staff recommends the donated funds be placed in Budget Unit 1920 Disaster Response and Recovery to be used for Pawnee Fire response and recovery efforts.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION: Accept donation in the amount of $25,000 from Rebuild Northbay Foundation (RNBF) for Pawnee Fire relief.
On motion of Supervisor Simon, and by vote of the Board, approved acceptance of a donation in the amount of $25,000 from Rebuild Northbay Foundation (RNBF) for Pawnee Fire relief. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Rebuild Northbay Foundation Executive Director Jennifer Gray Thompson was present and spoke about The Foundation's goal to support public and private sectors after the fire disasters.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.810:30 A.M. - Consideration of providing space in Historic Courthouse Museum Square to place a sculpture celebrating the culture and resilience of the Pomo people of Lake County.
Action Item
approved — Pass
Staff memo
EXECUTIVE SUMMARY:
Museum staff in collaboration with the Lake Pomo Indian Tribal Advisory Committee have conceptually designed a sculpture of a Pomo Indian family to be commissioned and installed in front of the Historic Courthouse Museum in Lakeport. This sculpture of traditional dancers will engage the public in the appreciation of art, culture, and history and will serve as a tribute to past, present, and future generations of Pomo in celebration of the culture and resilience of the Pomo Indian people. Primary funding for the sculpture is anticipated to come from a National Endowment for the Arts grant and matching funds from local Tribal communities, private foundations and community donors; no County funding will be required for the sculpture. The life-sized sculpture will be on a polished concrete and obsidian base approximately eight feet long by three feet wide with subdued lighting.
RECOMMENDED ACTION: Staff recommends your Board's support and motion for the approval to use space at the Historic Courthouse Museum Square for the memorial.
Original memo text
MEMORANDUM
To: Honorable Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Consideration of providing space in Historic Courthouse Museum Square to place a sculpture celebrating the culture and resilience of the Pomo people of Lake County
Date: July 10, 2018
EXECUTIVE SUMMARY:
Museum staff in collaboration with the Lake Pomo Indian Tribal Advisory Committee have conceptually designed a sculpture of a Pomo Indian family to be commissioned and installed in front of the Historic Courthouse Museum in Lakeport. This sculpture of traditional dancers will engage the public in the appreciation of art, culture, and history and will serve as a tribute to past, present, and future generations of Pomo in celebration of the culture and resilience of the Pomo Indian people. Primary funding for the sculpture is anticipated to come from a National Endowment for the Arts grant and matching funds from local Tribal communities, private foundations and community donors; no County funding will be required for the sculpture. The life-sized sculpture will be on a polished concrete and obsidian base approximately eight feet long by three feet wide with subdued lighting.
RECOMMENDED ACTION: Staff recommends your Board's support and motion for the approval to use space at the Historic Courthouse Museum Square for the memorial.
On motion of Supervisor Simon, and by vote of the Board, approved providing space in Historic Courthouse Museum Square for placement of a sculpture celebrating the culture and resilience of the Pomo people of Lake County. The motion carried by the following vote:
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board. Museum Curator Clark McAbee was present and spoke.
Chair Steele asked if anyone present wished to speak and the following people spoke: Les Miller, Wanda Quitaquit and Karen Valadez . No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of Advisory Board Appointments
Lake County Resource Conservation District
Appointment
not acted on
Staff memo
EXECUTIVE SUMMARY:
Lake County Resource Conservation District: 3 vacancies - two (2) Member-at-Large and one (1) Supervisorial District 4
4 Applications received: Gregory B. Herrington Sr. - District 4
Merry Jo Velasquez - District 4
Victoria Brandon - Member-at-Large
James Bridges - Member-at-Large
..Recommended Action
RECOMMENDED ACTION:
Appointment of qualified advisory board members.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: July 10, 2018
SUBJECT: Consideration of Advisory Board Appointments
EXECUTIVE SUMMARY:
Lake County Resource Conservation District: 3 vacancies - two (2) Member-at-Large and one (1) Supervisorial District 4
4 Applications received: Gregory B. Herrington Sr. - District 4
Merry Jo Velasquez - District 4
Victoria Brandon - Member-at-Large
James Bridges - Member-at-Large
..Recommended Action
RECOMMENDED ACTION:
Appointment of qualified advisory board members.
This item was continued to the July 17, 2018 Board meeting.
Clerk’s notes: Chair Steele presented the item to the Board.
Chair Steele asked if anyone present wished to speak. Advisory Board Member Victoria Brandon requested to move this item to the July 17, 2018 meeting, as some of the applicants were out of town.
9.3Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 934-946 Bevins Court, Lakeport, California (APN’s 025-462-100 & 090), Pursuant to Government Code Section 25520 Et Seq.
Resolution
Adopted — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes by OCR)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
In 2001, Lake County acquired the property located at 934 and 946 Bevins Court, Lakeport. The two lots have remained undeveloped and there is no plan or available funding to consider developing the properties. The property is exempt from the California Environmental Quality Act pursuant to Section (a), (b) (3).
Staff recommends listing Bevins Court properties for sale at $300,000 with a minimum bid of $294,000. The value of the property has been determined by combining the independent appraisal and the broker fees of our real estate agent Dave Hughes. A short time will be needed to market the properties and solicit bids so we are proposing August 7, 2018 as the date for opening of bids. Your Board reserves the right to accept or reject any and all bids.
The recommended commission rate is 2% to the listing broker and 3.0% to the selling broker. Earnest money, in the amount of 4% will be required to be deposited in an escrow account by the successful bidder by 2:00 P.M. on the date of the bid opening. The earnest money deposit will be refundable only within the first 30 days of escrow.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 934-946 Bevins Court, Lakeport, California (APN's 025-462-100 & 090), Pursuant to Government Code Section 25520 Et Seq.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 10, 2018
SUBJECT: Consideration of Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 934-946 Bevins Court, Lakeport, California (APN's 025-462-100 & 090), Pursuant to Government Code Section 25520 Et Seq.
EXECUTIVE SUMMARY:
In 2001, Lake County acquired the property located at 934 and 946 Bevins Court, Lakeport. The two lots have remained undeveloped and there is no plan or available funding to consider developing the properties. The property is exempt from the California Environmental Quality Act pursuant to Section (a), (b) (3).
Staff recommends listing Bevins Court properties for sale at $300,000 with a minimum bid of $294,000. The value of the property has been determined by combining the independent appraisal and the broker fees of our real estate agent Dave Hughes. A short time will be needed to market the properties and solicit bids so we are proposing August 7, 2018 as the date for opening of bids. Your Board reserves the right to accept or reject any and all bids.
The recommended commission rate is 2% to the listing broker and 3.0% to the selling broker. Earnest money, in the amount of 4% will be required to be deposited in an escrow account by the successful bidder by 2:00 P.M. on the date of the bid opening. The earnest money deposit will be refundable only within the first 30 days of escrow.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution Declaring the Board of Supervisors Intent to Sell Property Not Required for Public Use, Located at 934-946 Bevins Court, Lakeport, California (APN's 025-462-100 & 090), Pursuant to Government Code Section 25520 Et Seq.
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration and Possible Adoption of a County of Lake Employee Compensation Philosophy
Action Item
Adopted, as amended — Pass
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, on February 6, 2018, you directed staff to develop an Employee Compensation Philosophy Statement for the County of Lake.
The Classification, Compensation, Recruitment and Retention Committee was tasked with preparing a draft for your Board's consideration, and a subcommittee was assigned to develop the statement.
Staff recommends adopting the attached Employee Compensation Philosophy.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the attached Employee Compensation Philosophy.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: July 10, 2018
SUBJECT: Consideration and Possible Adoption of a County of Lake Employee Compensation Philosophy
EXECUTIVE SUMMARY:
As your Board is aware, on February 6, 2018, you directed staff to develop an Employee Compensation Philosophy Statement for the County of Lake.
The Classification, Compensation, Recruitment and Retention Committee was tasked with preparing a draft for your Board's consideration, and a subcommittee was assigned to develop the statement.
Staff recommends adopting the attached Employee Compensation Philosophy.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the attached Employee Compensation Philosophy.
On motion of Supervisor Smith, and by vote of the Board, adopted the Employee Compensation Philosphy, as amended, removing the reference "to serve the 64,000 residents" and replace it with "to serve the residents". The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Discussion and Consideration of a County Ordinance Adding Article VII to Chapter 18 of the Lake County Code Establishing a Cannabis Business Tax
Ordinance
continued
There was Board consensus that there would be no increase to the Base Tax Rate until January 1, 2021. The date of July 1, 2020 to remain the same for the CPI rate adjustment.
There was Board consensus that the Board of Supervisors can change/adjust the procedural process of tax administration and collections.
There was Board direction to bring this item back next week with the stated revisions for a first reading of the Ordinance.
Clerk’s notes: County Counsel Anita Grant presented the item to the Board. County Administrative Officer Carol Huchingson spoke. Treasurer Tax-Collector Barbara Ringen was present and spoke.
Chair Steele asked if anyone present wished to speak and the following people spoke: Craig Schultz, Richard Durham, Mike Mitzel, Bob Scalla, Brian Repp, Noah Quinell, Lance Williams, Michael Green, John Brosnan and Tony Perkins. No one else wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Conference with Legal Counsel: Significant Exposure to Litigation Pursuant to Gov. Code sec. 54956.9(d)(2)(e)(3): Claim of Global Discoveries, Ltd.
Closed Session Item
10.2Public Employee Evaluation
Title: Health Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 4:35 p.m. having taken no action.