Board Of Supervisors — Tuesday, August 28, 2018

9:00 AM · Board Chambers

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1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Consideration of Extra Items Not Appearing on the Posted Agenda

4.1Consideration of Recommendation to Join the Coalition Supporting Assembly Bill (AB) 893 (E. Garcia) Action Item approved

Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Rob Brown, 5th District Supervisor · Subject: Consideration of recommendation to join the coalition supporting Assembly Bill (AB) 893 (E. Garcia)

EXECUTIVE SUMMARY: This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: The need to take action came to my attention subsequent to the posting of the current agenda. There is a need to take immediate action before the next available agenda. I am requesting that our Board consider joining the coalition to support AB 893 that would ensure that existing geothermal and bioenergy facilities would be recontracted and that new geothermal, bioenergy and wind and solar projects that are needed to cost-effectively meet the state's existing RPS and GHG goals are contracted by all load serving entities in a proportional and timely manner. The attached factsheet lists several of the bill's supporters, including RCRC. CalPine supports AB 893 as well. AB 893 requires all load serving entities (IOUs, Munis, CCAs, ESPs), over the next 10 years, to procure a proportional share of key renewable resources that are a fraction of what will ultimately be needed to meet the state's existing 50% renewable portfolio standard and greenhouse gas (GHG) goals. AB 893 will help ensure that California both retains and expands its geothermal fleet as a necessary complement to intermittent renewables like solar and wind. To date, California's renewable energy policies have not adequately supported the retention, let alone the expansion, of the state's geothermal and bioenergy resources which provide significant local, regional and state environmental and economic benefits. AB 893 will ensure that foundational resources, like Calpine's Geyser's, will continue to thrive, and possibly even expand, and remain a key contributor to our people and our communities. The legislature is set to adjourn on this Friday, August 31st, so time is of the essence. The bill is currently in the Senate, and assuming it passes, will need to go back to the Assembly for concurrence. There is no time left to submit a formal letter. However, Lake County's support can be heard, and registered by joining the coalition and sending in our logo per the instructions in the attached form. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Join the coalition supporting AB 893, directing staff to complete the necessary form listing Rob Brown as our contact person.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Rob Brown, 5th District Supervisor DATE: August 28, 2018 SUBJECT: Consideration of recommendation to join the coalition supporting Assembly Bill (AB) 893 (E. Garcia) EXECUTIVE SUMMARY: This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows: The need to take action came to my attention subsequent to the posting of the current agenda. There is a need to take immediate action before the next available agenda. I am requesting that our Board consider joining the coalition to support AB 893 that would ensure that existing geothermal and bioenergy facilities would be recontracted and that new geothermal, bioenergy and wind and solar projects that are needed to cost-effectively meet the state's existing RPS and GHG goals are contracted by all load serving entities in a proportional and timely manner. The attached factsheet lists several of the bill's supporters, including RCRC. CalPine supports AB 893 as well. AB 893 requires all load serving entities (IOUs, Munis, CCAs, ESPs), over the next 10 years, to procure a proportional share of key renewable resources that are a fraction of what will ultimately be needed to meet the state's existing 50% renewable portfolio standard and greenhouse gas (GHG) goals. AB 893 will help ensure that California both retains and expands its geothermal fleet as a necessary complement to intermittent renewables like solar and wind. To date, California's renewable energy policies have not adequately supported the retention, let alone the expansion, of the state's geothermal and bioenergy resources which provide significant local, regional and state environmental and economic benefits. AB 893 will ensure that foundational resources, like Calpine's Geyser's, will continue to thrive, and possibly even expand, and remain a key contributor to our people and our communities. The legislature is set to adjourn on this Friday, August 31st, so time is of the essence. The bill is currently in the Senate, and assuming it passes, will need to go back to the Assembly for concurrence. There is no time left to submit a formal letter. However, Lake County's support can be heard, and registered by joining the coalition and sending in our logo per the instructions in the attached form. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Join the coalition supporting AB 893, directing staff to complete the necessary form listing Rob Brown as our contact person.

On motion of Supervisor Smith, and by vote of the Board, approved taking up this item as an extra. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele On motion of Supervisor Brown, and by vote of the Board, approved the recommendation to join the coalition supporting Assembly Bill (AB) 893 (E. Garcia). The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele

Clerk’s notes: Supervisor Brown presented the item to the Board. The recommendation to join the coalition supporting Assembly Bill (AB) 893 (E. Garcia) came up after the posted agenda. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

5. Current Construction Projects - Contract Change Orders

5.1Consideration of Contract Change Orders 1-7 for the Clearlake Oaks Intertie Control Valve Project SD17-03 Action Item approved

Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Staff memo

Date: August 28, 2018 · To: Board of Supervisors on behalf of CSA 16 Paradise Valley · From: Jan Coppinger, Administrator Scott Harter, Deputy Administrator · Subject: Consideration of Contract Change Orders 1-7 for the Clearlake Oaks Intertie Control Valve Project SD17-03

EXECUTIVE SUMMARY: The Board is being asked to consider for approval Contract Change Orders #1 - #7 for the Clearlake Oaks Intertie project. The changes range from adjusting the location of planned facilities and realigning new facilities to avoid conflicts, to the substitution of parts. Two of the change orders are administrative in nature only and do not result in a change to the contract time or price. The remaining five change orders will result in an increase of $33,814.25 to the original $517,589.07 contract price as well as an addition of 7 days to the contract time. Detailed memoranda for each change covering the scope of the change, cost & time adjustments, as well as the reasoning for the change are provided as attachments for review. Following is a table with a summary of the contract change orders. No. Description Cost Days Requested by 1 Adjust vault location to facilitate easier crane placement 0.00 0 Contractor 2 Lower water main to fit vault design and correct vertical offset 6,200.00 2 Owner 3 Lower dual water mains under AT&T service lines 8,400.00 3 Contractor 4 Revise grading adjacent to vault to comply with Caltrans request 0.00 0 Contractor 5 Lower water main to accommodate existing culvert not shown on the plans 9,725.00 2 Contractor 6 In lieu of additional work to provide a vault for the altitude valve at Paradise Valley tank site, pour slab and provide pipe supports. Route tank discharge piping to accommodate new valve location and abandon existing conflicting pipe. 7,800.00 0 Contractor 7 Substitute a flow switch which allows for vertical pipe placement for the specified switch which can only be installed on a horizontal pipe run. No horizontal locations available. District to retain horizontal flow switch for future alternate use. 1,689.25 0 Contractor FISCAL IMPACT: __X__Budgeted __Non-Budgeted Estimated Cost: $33,814.25 Amount Budgeted: $33,814.25 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Change orders will be paid for within the project budgeted amount. This project is primarily funded by a DWR Proposition 84 grant. ..Recommended Action RECOMMENDED ACTION: Approve Contract Change Orders #1 through #7 and authorize the Chair to sign them.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors on behalf of CSA 16 Paradise Valley FROM: Jan Coppinger, Administrator Scott Harter, Deputy Administrator DATE: August 28, 2018 SUBJECT: Consideration of Contract Change Orders 1-7 for the Clearlake Oaks Intertie Control Valve Project SD17-03 EXECUTIVE SUMMARY: The Board is being asked to consider for approval Contract Change Orders #1 - #7 for the Clearlake Oaks Intertie project. The changes range from adjusting the location of planned facilities and realigning new facilities to avoid conflicts, to the substitution of parts. Two of the change orders are administrative in nature only and do not result in a change to the contract time or price. The remaining five change orders will result in an increase of $33,814.25 to the original $517,589.07 contract price as well as an addition of 7 days to the contract time. Detailed memoranda for each change covering the scope of the change, cost & time adjustments, as well as the reasoning for the change are provided as attachments for review. Following is a table with a summary of the contract change orders. No. Description Cost Days Requested by 1 Adjust vault location to facilitate easier crane placement 0.00 0 Contractor 2 Lower water main to fit vault design and correct vertical offset 6,200.00 2 Owner 3 Lower dual water mains under AT&T service lines 8,400.00 3 Contractor 4 Revise grading adjacent to vault to comply with Caltrans request 0.00 0 Contractor 5 Lower water main to accommodate existing culvert not shown on the plans 9,725.00 2 Contractor 6 In lieu of additional work to provide a vault for the altitude valve at Paradise Valley tank site, pour slab and provide pipe supports. Route tank discharge piping to accommodate new valve location and abandon existing conflicting pipe. 7,800.00 0 Contractor 7 Substitute a flow switch which allows for vertical pipe placement for the specified switch which can only be installed on a horizontal pipe run. No horizontal locations available. District to retain horizontal flow switch for future alternate use. 1,689.25 0 Contractor FISCAL IMPACT: __X__Budgeted __Non-Budgeted Estimated Cost: $33,814.25 Amount Budgeted: $33,814.25 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Change orders will be paid for within the project budgeted amount. This project is primarily funded by a DWR Proposition 84 grant. ..Recommended Action RECOMMENDED ACTION: Approve Contract Change Orders #1 through #7 and authorize the Chair to sign them.

On motion of Supervisor Smith, and by vote of the Board, approved Contract Change Orders 1-7 for the Clearlake Oaks Intertie Control Valve Project SD17-03. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele

Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

6. Approval of the Consent Agenda

6.1(a) Consideration of Advanced Salary Step appointment of Pamela Nichols to HR Director; (b) Consideration of waiver of Applicant Interview Travel Policy to enable reimbursement to Pamela Nichols; and (c) Consideration of waiver of New Employee Relocation Policy to enable reimbursement to Pamela Nichols, up to $2,000 for eligible moving expenses Action Item pulled on consent approved

Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

a) On motion of Supervisor Smith, and by vote of the Board, approved appointment of Pamela Nichols to HR Director at step 8 on the salary scale; and authorize the Auditor/Controller to pay. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele b) On motion of Supervisor Smith, and by vote of the Board, approved reimbursement up to $1,500, under our Applicant Interview Travel Policy for the interview-related travel of Pamela Nichols; and authorize the Auditor/Controller to pay. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele c) On motion of Supervisor Smith, and by vote of the Board, approved reimbursement of up to $2,000, under our New Employee Relocation Policy, to Pamela Nichols; and authorize the Auditor/Controller to pay. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele

Clerk’s notes: This item was pulled from the Consent Agenda at the request of the department for discussion. County Administrative Officer Carol Huchingson presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

6.2Approve Extended Leave of Absence for Deputy Assessor-Recorder III Marilyn Higgins Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Approve Extended Leave of Absence for Deputy Assessor-Recorder III Marilyn Higgins from July 31, 2018 through September 20, 2018 EXECUTIVE SUMMARY:

Marilyn Higgins, Deputy Assessor-Recorder III, has requested a leave of absence that extends beyond Family Medical Leave, Department Leave, and County Administrative Officer approved leave. At this time the Assessor Recorder's Office is requesting the Board of Supervisors approve additional leave from July 31, 2018 to September 20, 2018. The Assessor Recorder's Office requests that the Board authorize the Chair to sign the request. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Extended Leave of Absence for Deputy Assessor-Recorder III Marilyn Higgins from July 31, 2018 through September 20, 2018.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: August 28, 2018 SUBJECT: Approve Extended Leave of Absence for Deputy Assessor-Recorder III Marilyn Higgins from July 31, 2018 through September 20, 2018 EXECUTIVE SUMMARY: Marilyn Higgins, Deputy Assessor-Recorder III, has requested a leave of absence that extends beyond Family Medical Leave, Department Leave, and County Administrative Officer approved leave. At this time the Assessor Recorder's Office is requesting the Board of Supervisors approve additional leave from July 31, 2018 to September 20, 2018. The Assessor Recorder's Office requests that the Board authorize the Chair to sign the request. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Extended Leave of Absence for Deputy Assessor-Recorder III Marilyn Higgins from July 31, 2018 through September 20, 2018.

6.3Adopt Resolution Authorizing the Assessor to apply for the State Supplementation for County Assessors' Program Resolution passed on consent

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Richard Ford, Assessor-Recorder · Subject: Adopt Resolution Authorizing the Assessor to apply for the State Supplementation for County Assessors' Program EXECUTIVE SUMMARY:

I am requesting the Board of Supervisors approve the attached resolution. This resolution provides for the ability to submit an application for the supplementation for the County Assessors' Program. This program is as follows; for three years the County will provide $30,000 per year and the State will provide $60,000 per year. For 2018-2019 fiscal year, we will use the funds to scan, input and verify all of our paper files. One of the challenges that the Assessor's office has faced is that the property data was not fully input into the property tax system, called Megabyte, when the system was purchased almost two decades ago. Without this data in the system, the office has been hindered from using the system and the efficiencies that it offers. This program will provide needed funds to help accomplish this purpose and make the office more efficient. Thank you for your consideration of this request. FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted Amount Budgeted: 0 Additional Requested: $30,000/Year Annual Cost (if planned for future years): $30,000 FISCAL IMPACT (Narrative): This has fiscal impact of $30,000 per year for the next three years. The state will match at the rate of 2/3 in the amount of $60,000. STAFFING IMPACT (if applicable): Use of temporary workers and/or outside contractors to accomplish the task ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Authorizing the Assessor to apply for the State Supplementation for County Assessors' Program.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Richard Ford, Assessor-Recorder DATE: August 28, 2018 SUBJECT: Adopt Resolution Authorizing the Assessor to apply for the State Supplementation for County Assessors' Program EXECUTIVE SUMMARY: I am requesting the Board of Supervisors approve the attached resolution. This resolution provides for the ability to submit an application for the supplementation for the County Assessors' Program. This program is as follows; for three years the County will provide $30,000 per year and the State will provide $60,000 per year. For 2018-2019 fiscal year, we will use the funds to scan, input and verify all of our paper files. One of the challenges that the Assessor's office has faced is that the property data was not fully input into the property tax system, called Megabyte, when the system was purchased almost two decades ago. Without this data in the system, the office has been hindered from using the system and the efficiencies that it offers. This program will provide needed funds to help accomplish this purpose and make the office more efficient. Thank you for your consideration of this request. FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted Estimated Cost: $30,000/Year Amount Budgeted: 0 Additional Requested: $30,000/Year Annual Cost (if planned for future years): $30,000 FISCAL IMPACT (Narrative): This has fiscal impact of $30,000 per year for the next three years. The state will match at the rate of 2/3 in the amount of $60,000. STAFFING IMPACT (if applicable): Use of temporary workers and/or outside contractors to accomplish the task ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Authorizing the Assessor to apply for the State Supplementation for County Assessors' Program.

6.4(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for the amount of $50,000 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

BACKGROUND AND DISCUSSION: Vista Pacifica Enterprises, Inc. operates multiple facilities including Adult Residential Facilities and Skilled Nursing Facilities. Vista Pacifica Center is a 108 bed locked Institution for Mental Disease (IMD) facility with a Special Treatment Program (STP). The center has two separate units, one housing 48 bed for young adults and one housing 60 beds for the geropsych. This facility employs Master level Primary Counselors and Bachelor level Mental Health Counselors which is unique in most STP programs. Vista Pacifica Convalescent is a 49 bed secured SNF for the geropsych with behaviors and medical issues. This facility employs a Master's level Behavioral Specialist to work with the residents and staff. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $50,000 Amount Budgeted: $300,000 FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities for Fiscal Year 2018-19 is $300,000 of which Lake County Behavioral Health is requesting approval of the Agreement with Vista Pacifica Enterprises, Inc. for FY 2018-19 for a contract maximum of $50,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for the amount of $50,000 and authorize the Board Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for the amount of $50,000 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: Vista Pacifica Enterprises, Inc. operates multiple facilities including Adult Residential Facilities and Skilled Nursing Facilities. Vista Pacifica Center is a 108 bed locked Institution for Mental Disease (IMD) facility with a Special Treatment Program (STP). The center has two separate units, one housing 48 bed for young adults and one housing 60 beds for the geropsych. This facility employs Master level Primary Counselors and Bachelor level Mental Health Counselors which is unique in most STP programs. Vista Pacifica Convalescent is a 49 bed secured SNF for the geropsych with behaviors and medical issues. This facility employs a Master's level Behavioral Specialist to work with the residents and staff. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $50,000 Amount Budgeted: $300,000 FISCAL IMPACT (Narrative): The total amount budgeted for Skilled Nursing Facilities for Fiscal Year 2018-19 is $300,000 of which Lake County Behavioral Health is requesting approval of the Agreement with Vista Pacifica Enterprises, Inc. for FY 2018-19 for a contract maximum of $50,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Vista Pacifica Enterprises, Inc. for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for the amount of $50,000 and authorize the Board Chair to sign the Agreement.

6.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Treatment Foster Care (ITFC) Program for Fiscal Year 2018-19 for a contract maximum of $550,000 and authorize the Board Chair to sign the Agreement Agreement passed on consent

Staff memo

EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and the ISFC Program for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $550,000. BACKGROUND AND DISCUSSION: Redwood Community Services, Inc. (RCS) has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. LCBH continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth. As LCBH has had a successful working relationship with Redwood Community Services, Inc. and would like to continue this working relationship in order to provide specialty mental health services, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $550,000 Amount Budgeted: $550,000 FISCAL IMPACT (Narrative): The total amount budgeted for Foster Care/ISFC/WRAP is $550,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2018-19 for a contract maximum of $550,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Fiscal Year 2018-19 for a contract maximum of $550,000 and authorize the Board Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Fiscal Year 2018-19 for a contract maximum of $550,000 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County WRAP Program, Foster Care Program, and the ISFC Program for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $550,000. BACKGROUND AND DISCUSSION: Redwood Community Services, Inc. (RCS) has continually served children and youth with mental health needs residing in Lake County, and those children and youth who are enrolled in Lake County Foster Care programs, as well as those who are enrolled in the Lake County WRAP Program. LCBH continues to support Redwood Community Services, Inc. to provide Specialty Mental Health Services to Lake County Medi-Cal eligible children and youth. As LCBH has had a successful working relationship with Redwood Community Services, Inc. and would like to continue this working relationship in order to provide specialty mental health services, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $550,000 Amount Budgeted: $550,000 FISCAL IMPACT (Narrative): The total amount budgeted for Foster Care/ISFC/WRAP is $550,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2018-19 for a contract maximum of $550,000. This contract is funded through Medi-Cal reimbursement of the Federal Financial Participation (FFP) percentage (50%), EPSDT allocations, and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Lake County Wrap Program, Foster Care Program and Intensive Services Foster Care (ISFC) Program for Fiscal Year 2018-19 for a contract maximum of $550,000 and authorize the Board Chair to sign the Agreement.

6.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2018-19 for a contract maximum of $141,698 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

BACKGROUND AND DISCUSSION: RCS has continually served Lake County residents through their Foster Care programs and the Lake County Wrap Around (WRAP) program. LCBH chooses to continue to support RCS to provide the Lake County Family Stabilization Program. As LCBH has had a successful working relationship with RCS and would like to continue this working relationship, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $141,698 Amount Budgeted: $141,698 FISCAL IMPACT (Narrative): The total amount budgeted for the Family Stabilization Program for Fiscal Year 2018-19 is $212,548 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for a contract maximum of $141,698. Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention and Early Intervention (PEI) funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2018-19 for a contract maximum of $141,698 and authorize the Board Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2018-19 for a contract maximum of $141,698 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. (RCS) for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $141,698. BACKGROUND AND DISCUSSION: RCS has continually served Lake County residents through their Foster Care programs and the Lake County Wrap Around (WRAP) program. LCBH chooses to continue to support RCS to provide the Lake County Family Stabilization Program. As LCBH has had a successful working relationship with RCS and would like to continue this working relationship, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $141,698 Amount Budgeted: $141,698 FISCAL IMPACT (Narrative): The total amount budgeted for the Family Stabilization Program for Fiscal Year 2018-19 is $212,548 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for a contract maximum of $141,698. Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention and Early Intervention (PEI) funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA funded Lake County Family Stabilization Program for Fiscal Year 2018-19 for a contract maximum of $141,698 and authorize the Board Chair to sign the Agreement.

6.7(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19 for the amount of $61,200 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health (LCBH) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 154 S. Main Street, Lakeport, CA 95453 and is operating under the name of "Harbor". As LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is no in the public interest due to the unique nature of goods or services. / / / FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $61,200 Amount Budgeted: $415,344 FISCAL IMPACT (Narrative): The total amount budgeted for the Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19 is $61,200 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2017-18 for a contract maximum of $61,200. The funding for this Agreement is through the Mental Health Service Act (MHSA) - Community Service and Support (CSS) funds. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19 for the amount of $61,200 and authorize the Board Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19 for the amount of $61,200 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health (LCBH) and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth residing in Lake County. The TAY Drop-In Center is located at 154 S. Main Street, Lakeport, CA 95453 and is operating under the name of "Harbor". As LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Medi-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may potentially lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is no in the public interest due to the unique nature of goods or services. / / / FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $61,200 Amount Budgeted: $415,344 FISCAL IMPACT (Narrative): The total amount budgeted for the Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19 is $61,200 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2017-18 for a contract maximum of $61,200. The funding for this Agreement is through the Mental Health Service Act (MHSA) - Community Service and Support (CSS) funds. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the MHSA Transitional Age Youth (TAY) Drop-In Center for Fiscal Year 2018-19 for the amount of $61,200 and authorize the Board Chair to sign the Agreement.

6.8(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2018-19 for a contract maximum of $65,000 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: In 2010, FIRST 5 Lake Commission developed a comprehensive service model to address the issue of Post-Partum Depression in mothers of newborn children in Lake County. Lake County Behavioral Health (LCBH) has continued to support the Mother-Wise Program under the Post-Partum Depression Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County. As LCBH has had a successful working relationship with First 5 Lake Commission and the Mother-Wise Program, and we would like to continue the current and future work being done in the area of Post-Partum Depression, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $ 65,000 Amount Budgeted: $400,269 FISCAL IMPACT (Narrative): The total amount budgeted for Prevention and Early Intervention (PEI) Programs for Fiscal Year 2018-19 is $400,269 of which LCBH is requesting the approval of the Agreement with First 5 Lake Commission for Fiscal Year 2018-19 for a contract maximum of $65,000. This contract is funded through the Mental Health Services Act (MHSA) Prevention and Early Intervention funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2018-19 for a contract maximum of $65,000 and authorize the Board Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2018-19 for a contract maximum of $65,000 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: In 2010, FIRST 5 Lake Commission developed a comprehensive service model to address the issue of Post-Partum Depression in mothers of newborn children in Lake County. Lake County Behavioral Health (LCBH) has continued to support the Mother-Wise Program under the Post-Partum Depression Initiative as this program continues to make a difference in the lives of mothers and their newborn infants in Lake County. As LCBH has had a successful working relationship with First 5 Lake Commission and the Mother-Wise Program, and we would like to continue the current and future work being done in the area of Post-Partum Depression, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $ 65,000 Amount Budgeted: $400,269 FISCAL IMPACT (Narrative): The total amount budgeted for Prevention and Early Intervention (PEI) Programs for Fiscal Year 2018-19 is $400,269 of which LCBH is requesting the approval of the Agreement with First 5 Lake Commission for Fiscal Year 2018-19 for a contract maximum of $65,000. This contract is funded through the Mental Health Services Act (MHSA) Prevention and Early Intervention funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and FIRST 5 Lake Commission for the Mother-Wise Program (Post-Partum Depression Initiative) for Fiscal Year 2018-19 for a contract maximum of $65,000 and authorize the Board Chair to sign the Agreement.

6.9(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2018-19, for a contract maximum of $50,000 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

BACKGROUND AND DISCUSSION: The Ford Street Project is an organization that has been serving clients since September 1974. Although Ford Street operates in three basic areas including housing/shelter, drug and alcohol treatment, and job training/development, LCBH is contracting for drug and alcohol treatment only. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Original Contract Amount: $ 50,000 Budgeted Amount: $217,319 FISCAL IMPACT (Narrative): The total amount budgeted for SUD services for Fiscal Year 2018-19 is $217,319 of which LCBH is requesting approval of the Agreement with Ford Street Project for Fiscal Year 2018-19 for a contract maximum of $50,000. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Ford Street Project for Substance Use Disorder Residential and Detoxification Services for FY 2018-19, for a contract maximum of $50,000 and authorize the Board Chair to sign the Agreement.

Original memo text

6.10(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2018-19 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: BOARD OF SUPERVISORS · From: Todd Metcalf Behavioral Health Administrator · Subject: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2018-19 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement.

EXECUTIVE SUMMARY: Attached for your approval is the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: When a new LPS Conservatorship is being considered or a current LPS Conservatorship is due to expire; two (2) evaluations are necessary. When a LPS Conservatorship is being contested, three (3) evaluations are necessary. If contested, it can also become necessary for the psychologist to appear in court. Lake County Behavioral Health (LCBH) currently uses one of our contracted Telepsych doctors for the initial evaluation and uses a local psychologist for the second evaluation. This contract will enable LCBH to have a licensed professional available to provide the third evaluation and attend court as needed; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted Contract Amount: $30,000 Budgeted Amount: $30,000 FISCAL IMPACT (Narrative): The total amount budgeted for Neuropsychological Associates of California is $30,000 of which LCBH is requesting approval of the Agreement with Neuropsychological Associates of California - A Psychological Services for Fiscal Year 2018-19 for a contract maximum of $30,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2018-19 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2018-19 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached for your approval is the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: When a new LPS Conservatorship is being considered or a current LPS Conservatorship is due to expire; two (2) evaluations are necessary. When a LPS Conservatorship is being contested, three (3) evaluations are necessary. If contested, it can also become necessary for the psychologist to appear in court. Lake County Behavioral Health (LCBH) currently uses one of our contracted Telepsych doctors for the initial evaluation and uses a local psychologist for the second evaluation. This contract will enable LCBH to have a licensed professional available to provide the third evaluation and attend court as needed; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted Contract Amount: $30,000 Budgeted Amount: $30,000 FISCAL IMPACT (Narrative): The total amount budgeted for Neuropsychological Associates of California is $30,000 of which LCBH is requesting approval of the Agreement with Neuropsychological Associates of California - A Psychological Services for Fiscal Year 2018-19 for a contract maximum of $30,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to the Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Neuropsychological Associates of California - A Psychological Services Corporation for Psychological Services for Fiscal Year 2018-19 for a contract maximum of $30,000 and authorize the Board Chair to sign the Agreement.

6.11(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Ninth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment Action Item passed on consent

Staff memo

EXECUTIVE SUMMARY: Attached, for your approval, is the Ninth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. The first change to this contract maximum was in Fiscal Year 2015-16 where the Sixth Amendment allowed for a new contract amount of $60,000 which will remain the contract maximum annually thereafter until changed. The second change to this contract maximum will be in Fiscal Year 2017-18 where the proposed Eighth Amendment allows for a new contract maximum of $50,000 which will remain the contract maximum annually thereafter until changed. LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. This is an extension of an annual Agreement; therefore, moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $50,000 Amount Budgeted: $50,000 FISCAL IMPACT (Narrative): The total amount budgeted for the Anasazi Contract is $50,000 of which LCBH is requesting approval of the Amendment to the Agreement with Cerner Corporation for Fiscal Year 2018-19 for a new contract maximum of $50,000. The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health), Realignment (Mental Health and AODS), and the Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Ninth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Ninth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment. EXECUTIVE SUMMARY: Attached, for your approval, is the Ninth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2018-19. BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) contracted with Anasazi Software in 2006 for the Department's electronic health record and billing system software. Subsequent Amendments have been submitted to set the annual contract maximum amount to $70,000 for Fiscal Years 2011-12 and 2012-13 and annually thereafter until changed. The first change to this contract maximum was in Fiscal Year 2015-16 where the Sixth Amendment allowed for a new contract amount of $60,000 which will remain the contract maximum annually thereafter until changed. The second change to this contract maximum will be in Fiscal Year 2017-18 where the proposed Eighth Amendment allows for a new contract maximum of $50,000 which will remain the contract maximum annually thereafter until changed. LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. This is an extension of an annual Agreement; therefore, moving to a different vendor would require extensive work to set-up a new Electronic Health Record (EHR) system, migrate all the current EHR information to the new system, train all staff in the utilization of the new system for clinical documentation and billing, and to interface with the state operating systems. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $50,000 Amount Budgeted: $50,000 FISCAL IMPACT (Narrative): The total amount budgeted for the Anasazi Contract is $50,000 of which LCBH is requesting approval of the Amendment to the Agreement with Cerner Corporation for Fiscal Year 2018-19 for a new contract maximum of $50,000. The cost of the Agreement is split between Mental Health and Alcohol and Other Drug Services (AODS). The Agreement is funded by MHSA (Mental Health), Realignment (Mental Health and AODS), and the Federal Substance Abuse Prevention and Treatment Block Grant and Realignment funds. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Ninth Amendment to the Agreement between the County of Lake and Cerner Corporation for Anasazi Software and Support Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Amendment.

6.12(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2018-19 in the amount of $150,000 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: BOARD OF SUPERVISORS · From: Todd Metcalf Behavioral Health Administrator · Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2018-19 in the amount of $150,000 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2018-19 in the amount of $150,000. BACKGROUND AND DISCUSSION: Restpadd, Inc. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric cries/episode either voluntarily or involuntarily.

As Lake County does not currently have a Psychiatric Health Facility and LCBH has previously contracted with Restpadd, Inc. and has developed a strong working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $150,000 Amount Budgeted: $400,000 FISCAL IMPACT (Narrative): The total amount budgeted for Behavioral Health Facilities for Fiscal Year 2018-19 is $400,000 of which LCBH is requesting the approval of the Agreement with Restpadd, Inc. for Fiscal Year 2018-19 for a contract maximum of $150,000. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2018-19 in the amount of $150,000 and authorize the Board Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2018-19 in the amount of $150,000 and authorize the Board Chair to sign the Agreement. EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2018-19 in the amount of $150,000. BACKGROUND AND DISCUSSION: Restpadd, Inc. provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred adults in order to focus on a program of prompt intervention, assessment, and stabilization of the individual's psychiatric cries/episode either voluntarily or involuntarily. As Lake County does not currently have a Psychiatric Health Facility and LCBH has previously contracted with Restpadd, Inc. and has developed a strong working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $150,000 Amount Budgeted: $400,000 FISCAL IMPACT (Narrative): The total amount budgeted for Behavioral Health Facilities for Fiscal Year 2018-19 is $400,000 of which LCBH is requesting the approval of the Agreement with Restpadd, Inc. for Fiscal Year 2018-19 for a contract maximum of $150,000. STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Restpadd, Inc. for Acute Inpatient Psychiatric Hospital Services and Professional Services Associated with Acute Inpatient Hospitalizations for Fiscal Year 2018-19 in the amount of $150,000 and authorize the Board Chair to sign the Agreement.

6.13(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2018-19, for a contract maximum of $60,000 and authorize the Board Chair to sign the Agreement Action Item passed on consent

Staff memo

EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Hilltop Recovery Services for Lake County Residents who have a need for intensive and continuing residential treatment services for Fiscal Year 2018-19. Under the Agreement, Lake County Behavioral Health (LCBH) is obligated to pay $100.00 per day for a 30-60-90 day program. BACKGROUND AND DISCUSSION: Hilltop Recovery Services (HRS) is a Non-profit public benefit corporation. Hilltop's facility in Clearlake Oaks is a licensed and certified residential treatment facility which serves men in Lake County. Lake County Behavioral Health continues to partner with Hilltop Recovery Services in the mission to treat Lake County Residents who are dealing with alcohol and drug related problems. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Original Contract Amount: $ 60,000 Amount Budgeted: $217,319 FISCAL IMPACT (Narrative): The total amount budgeted for SUD services for Fiscal Year 2018-19 is $217,319 of which LCBH is requesting approval of the Agreement with Hilltop Recovery Services for Fiscal Year 2018-19 for a contract maximum of $60,000. STAFFING IMPACT (if applicable): N/A / ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Hilltop Recovery Services for Substance Use Disorder Residential Services for FY 2018-19, for a contract maximum of $60,000 and authorize the Board Chair to sign the Agreement.

Original memo text

6.14(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $30,600 and authorize the Chair to sign the Agreement Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: BOARD OF SUPERVISORS · From: Todd Metcalf Behavioral Health Administrator · Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $30,600 and authorize the Chair to sign the Agreement. EXECUTIVE SUMMARY: North American Mental Health Services will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health (LCBH) clients. As LCBH does not have a psychiatrist on staff at this time, NAMHS TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. In addition, NAMHS will provide clinical supervision of LCBH's Physician Assistant.

As the contract maximum was reached for FY 2017/18 and it was not timely to create an Amendment, this Agreement is being completed in order to allocated funds to reimburse contractor for remaining services that were provided in fiscal Year 2017/18. As LCBH has had a successful working relationship with NAMHS and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $ 30,600 Unassigned Available Funds: $100,000 FISCAL IMPACT (Narrative): The total amount budgeted for TelePsychiatry services is $350,000 of which LCBH is requesting approval of the Agreement with NAMHS for Fiscal Year 2018-19 for a contract maximum of $30,600 in order to allocate funds for the reimbursement of remaining services that were provided in Fiscal Year 2017/18. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $30,600 and authorize the Chair to sign the Agreement.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Todd Metcalf Behavioral Health Administrator DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $30,600 and authorize the Chair to sign the Agreement. EXECUTIVE SUMMARY: North American Mental Health Services will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health (LCBH) clients. As LCBH does not have a psychiatrist on staff at this time, NAMHS TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. In addition, NAMHS will provide clinical supervision of LCBH's Physician Assistant. As the contract maximum was reached for FY 2017/18 and it was not timely to create an Amendment, this Agreement is being completed in order to allocated funds to reimburse contractor for remaining services that were provided in fiscal Year 2017/18. As LCBH has had a successful working relationship with NAMHS and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Contract Amount: $ 30,600 Unassigned Available Funds: $100,000 FISCAL IMPACT (Narrative): The total amount budgeted for TelePsychiatry services is $350,000 of which LCBH is requesting approval of the Agreement with NAMHS for Fiscal Year 2018-19 for a contract maximum of $30,600 in order to allocate funds for the reimbursement of remaining services that were provided in Fiscal Year 2017/18. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $30,600 and authorize the Chair to sign the Agreement.

6.15(a) Approve the District Attorney’s Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2017 to June 30, 2018 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: The Honorable Members of the Lake County Board of Supervisors · From: Don A. Anderson, District Attorney · Subject: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2017 to June 30, 2018 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report.

EXECUTIVE SUMMARY: The Comprehensive Crime Control Act of 1984 authorized a national asset forfeiture program, which provides a means of punishment and deterrent for criminals who prey on the vulnerable for financial gain. This program also allows cooperating state and local law enforcement agencies to share in federal forfeiture proceeds. The Office of the Lake County District Attorney's participation in the Equitable Sharing Program with the U.S. Department of Justice was initiated in 2009 when the District Attorney's Office received a portion of a distribution from a federal asset forfeiture case. Attached please find a copy of the Equitable Sharing Agreement and Certification form that the Office of the District Attorney of Lake County is required to electronically submit to the Department of Justice each year. This form contains an Annual Certification Report, summarizing the year's activities. During the fiscal year July 1, 2017 through June 30, 2018, our Office received and expended $0. There is an ending balance of $0. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): n/a STAFFING IMPACT (if applicable): n/a ..Recommended Action RECOMMENDED ACTION: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2017 to June 30, 2018 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: The Honorable Members of the Lake County Board of Supervisors FROM: Don A. Anderson, District Attorney DATE: August 28, 2018 SUBJECT: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2017 to June 30, 2018 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report. EXECUTIVE SUMMARY: The Comprehensive Crime Control Act of 1984 authorized a national asset forfeiture program, which provides a means of punishment and deterrent for criminals who prey on the vulnerable for financial gain. This program also allows cooperating state and local law enforcement agencies to share in federal forfeiture proceeds. The Office of the Lake County District Attorney's participation in the Equitable Sharing Program with the U.S. Department of Justice was initiated in 2009 when the District Attorney's Office received a portion of a distribution from a federal asset forfeiture case. Attached please find a copy of the Equitable Sharing Agreement and Certification form that the Office of the District Attorney of Lake County is required to electronically submit to the Department of Justice each year. This form contains an Annual Certification Report, summarizing the year's activities. During the fiscal year July 1, 2017 through June 30, 2018, our Office received and expended $0. There is an ending balance of $0. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): n/a STAFFING IMPACT (if applicable): n/a ..Recommended Action RECOMMENDED ACTION: (a) Approve the District Attorney's Equitable Sharing Agreement and Certification for the Fiscal Year July 1, 2017 to June 30, 2018 and authorize the Chair to sign; and (b) Authorize Doris Lankford to electronically submit the report.

6.16Adopt Resolution Approving a Request for County of Lake Health Services to Submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2018 through 2019, in the amount of $269,937 and Authorizing the Board Chair to Sign Said Certification Resolution passed on consent

Staff memo

Date: August 18, 2018 · To: BOARD OF SUPERVISORS · From: Denise Pomeroy, Health Services Director · Subject: Adopt Resolution Approving a Request for County of Lake Health Services to Submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2018 through 2019 in the Amount of $269,937 and Authorizing the Board Chair to Sign Said Certification

EXECUTIVE SUMMARY: Attached for your review and approval is a request to approve a Resolution for the above-referenced MCAH Grant Program. This program has identified the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children through collaborative planning, development and the assurance quality prenatal and infant health care. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $269,937 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving a Request for County of Lake Health Services to Submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2018 through 2019 in the Amount of $269,937 and Authorizing the Board Chair to Sign Said Certification

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Denise Pomeroy, Health Services Director DATE: August 18, 2018 SUBJECT: Adopt Resolution Approving a Request for County of Lake Health Services to Submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2018 through 2019 in the Amount of $269,937 and Authorizing the Board Chair to Sign Said Certification EXECUTIVE SUMMARY: Attached for your review and approval is a request to approve a Resolution for the above-referenced MCAH Grant Program. This program has identified the needs of the mother and child population and attempts to improve existing services. This grant allows the Public Health Division to work on identifying, coordinating and providing health services to pregnant women and children through collaborative planning, development and the assurance quality prenatal and infant health care. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $269,937 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): STAFFING IMPACT (if applicable): ..Recommended Action RECOMMENDED ACTION: Adopt Resolution Approving a Request for County of Lake Health Services to Submit a Renewal Application and Certification Statement for the Maternal, Child and Adolescent Health (MCAH) Grant with the State of California, Department of Public Health for Fiscal Year 2018 through 2019 in the Amount of $269,937 and Authorizing the Board Chair to Sign Said Certification

6.17(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Peterson Tractor Company in the amount of $151,032. Action Item passed on consent

Staff memo

Date: August 15, 2018 · To: Board of Supervisors · From: Lars Ewing, Public Services Director · Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Peterson Tractor Company in the amount of $151,032. EXECUTIVE SUMMARY:

In July 2017 the Public Services Department entered into a lease agreement with Peterson Tractor for the use of a Caterpillar D6N low ground pressure dozer at the Eastlake Sanitary Landfill to support fire debris management operations. Over the last year the D6N has been in use at the landfill and staff has found it to be very effective for operating in wet conditions, around landfill gas collection piping, and for preparation of final slopes. Subsequent to entering into the lease agreement Peterson Tractor extended a purchase option to the County to apply 80% of rental payments toward the purchase of the D6N. After the August 2018 monthly lease, the purchase price to the County including taxes and fees would be $151,032.00. A new and equivalently stocked D6N would be approximately $350,000, whereas a used D6N of approximately the same model year and operating hours would cost approximately $200,000. FISCAL IMPACT: __ None x Budgeted __Non-Budgeted Amount Budgeted: $200,000.00 Additional Requested: 0 Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 18-19 budget includes sufficient funds for this purchase. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Peterson Tractor Company in the amount of $151,032.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

MEMORANDUM TO: Board of Supervisors FROM: Lars Ewing, Public Services Director DATE: August 15, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Peterson Tractor Company in the amount of $151,032. EXECUTIVE SUMMARY: In July 2017 the Public Services Department entered into a lease agreement with Peterson Tractor for the use of a Caterpillar D6N low ground pressure dozer at the Eastlake Sanitary Landfill to support fire debris management operations. Over the last year the D6N has been in use at the landfill and staff has found it to be very effective for operating in wet conditions, around landfill gas collection piping, and for preparation of final slopes. Subsequent to entering into the lease agreement Peterson Tractor extended a purchase option to the County to apply 80% of rental payments toward the purchase of the D6N. After the August 2018 monthly lease, the purchase price to the County including taxes and fees would be $151,032.00. A new and equivalently stocked D6N would be approximately $350,000, whereas a used D6N of approximately the same model year and operating hours would cost approximately $200,000. FISCAL IMPACT: __ None x Budgeted __Non-Budgeted Estimated Cost: $200,000.00 Amount Budgeted: $200,000.00 Additional Requested: 0 Annual Cost (if planned for future years): N/A FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 18-19 budget includes sufficient funds for this purchase. STAFFING IMPACT (if applicable): N/A RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Peterson Tractor Company in the amount of $151,032.

6.18(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order not to exceed $18,695 to Pape’ Materials for the purchase of a used forklift; and (c) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order not to exceed $32,620 to Pape’ Machinery for the replacement of a grader transmission Report passed on consent

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Scott De Leon, Public Works Director · Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a purchase order not to exceed $18,695 to Pape' Materials for the purchase of a used forklift; and (c) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order not to exceed $32,620 to Pape' Machinery for the replacement of a grader transmission EXECUTIVE SUMMARY: The adopted FY 18/19 budget for the ISF Heavy Equipment Division of the Public Works Department includes appropriations for the purchase of a used forklift and the replacement of a grader transmission. Staff has recently located a vendor that sells used equipment, and they have used forklift that meets our needs and is within our budgeted amount. The forklift is a 2012, with very low hours and the engine is California Air Resources Board (CARB) compliant. The cost of the forklift is $20,050.39 - including taxes and delivery. Staff obtained a quote for an equivalent new forklift of $30,296.34, which is higher than our available budget. Also in the FY 18/19 budget is an appropriation for the repair of a grader transmission. We have a 2000 John Deere 770C grader with 6300 hours that the transmission has failed. Staff worked with Pape' Machinery to diagnose the issues with the equipment and provide options for the repair. Replacement of the transmission is the more cost-effective option at $32,620.00, which is within our budget. Recommendation Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the piece of equipment, and the fact the equipment is used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of a used forklift, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $18,695.00 to Pape' Material Handling. Staff also recommends that the Board of Supervisors determine that a) due to the unique nature of the service required, and the fact that the work is being performed by the nearest certified John Deere maintenance facility, it is in the public's interest to waive the normal bidding requirements for the replacement of a grader transmission, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $32,620.00 to Pape' Machinery. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 51,315.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years):

Recommendation

Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the piece of equipment, and the fact the equipment is used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of a used forklift, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $18,695.00 to Pape' Material Handling. Staff also recommends that the Board of Supervisors determine that a) due to the unique nature of the service required, and the fact that the work is being performed by the nearest certified John Deere maintenance facility, it is in the public's interest to waive the normal bidding requirements for the replacement of a grader transmission, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $32,620.00 to Pape' Machinery. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. (b) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a purchase order not to exceed $18,695 to Pape' Materials for the purchase of a used forklift. (c) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order not to exceed $32,620 to Pape' Machinery for the replacement of a grader transmission.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Scott De Leon, Public Works Director DATE: August 28, 2018 SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a purchase order not to exceed $18,695 to Pape' Materials for the purchase of a used forklift; and (c) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order not to exceed $32,620 to Pape' Machinery for the replacement of a grader transmission EXECUTIVE SUMMARY: The adopted FY 18/19 budget for the ISF Heavy Equipment Division of the Public Works Department includes appropriations for the purchase of a used forklift and the replacement of a grader transmission. Staff has recently located a vendor that sells used equipment, and they have used forklift that meets our needs and is within our budgeted amount. The forklift is a 2012, with very low hours and the engine is California Air Resources Board (CARB) compliant. The cost of the forklift is $20,050.39 - including taxes and delivery. Staff obtained a quote for an equivalent new forklift of $30,296.34, which is higher than our available budget. Also in the FY 18/19 budget is an appropriation for the repair of a grader transmission. We have a 2000 John Deere 770C grader with 6300 hours that the transmission has failed. Staff worked with Pape' Machinery to diagnose the issues with the equipment and provide options for the repair. Replacement of the transmission is the more cost-effective option at $32,620.00, which is within our budget. Recommendation Staff recommends that the Board of Supervisors determine that a) due to the unique nature of the piece of equipment, and the fact the equipment is used and difficult to locate, it is in the public's interest to waive the normal bidding requirements for the purchase of a used forklift, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $18,695.00 to Pape' Material Handling. Staff also recommends that the Board of Supervisors determine that a) due to the unique nature of the service required, and the fact that the work is being performed by the nearest certified John Deere maintenance facility, it is in the public's interest to waive the normal bidding requirements for the replacement of a grader transmission, and b) to authorize the Public Works Director / Assistant Purchasing Agent to issue a purchase order not to exceed $32,620.00 to Pape' Machinery. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: 51,315.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services. (b) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a purchase order not to exceed $18,695 to Pape' Materials for the purchase of a used forklift. (c) Authorize the Public Works Director/Assistant Purchasing Agent to Issue a Purchase Order not to exceed $32,620 to Pape' Machinery for the replacement of a grader transmission.

6.19Approve Agreement between the County of Lake and Kelseyville Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign Agreement passed on consent

Staff memo

Date: August 28, 2018 · To: Jim Steele, Chairman, Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner · Subject: Approve Agreement between the County of Lake and the Kelseyville Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign EXECUTIVE SUMMARY: The Sheriff's Office is requesting approval to enter into a contract with the Kelseyville Unified School District to provide them with one full time School Resource Officer. The goal of this partnership is promote safer schools and children by having school-based law enforcement officers working as partners to protect students, faculty, and the school community. The district has agreed to cover the total average cost for a deputy's salary and benefits, at $120,000 per year. The Sheriff's Office will continue to supervise and manage the deputies, as well as provide for the deputy's ongoing training. Those costs would be borne by the Sheriff's Office current budget, so with little exception these programs will be cost neutral. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: 120,000 Additional Requested: Annual Cost (if planned for future years):

FISCAL IMPACT (Narrative): Revenue for the Kelseyville SRO is currently budgeted at $51,500. This revenue will increase by $68,500 for a total of $120,000 during final budgets. STAFFING IMPACT (if applicable): The Sheriff's Department will be adding one additional Deputy Sheriff I/II (SRO) to the Sheriff/Coroner Budget Unit 2201 position allocation during final budgets. ..Recommended Action RECOMMENDED ACTION: Approve Agreement between the County of Lake and the Kelseyville Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: August 28, 2018 SUBJECT: Approve Agreement between the County of Lake and the Kelseyville Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign EXECUTIVE SUMMARY: The Sheriff's Office is requesting approval to enter into a contract with the Kelseyville Unified School District to provide them with one full time School Resource Officer. The goal of this partnership is promote safer schools and children by having school-based law enforcement officers working as partners to protect students, faculty, and the school community. The district has agreed to cover the total average cost for a deputy's salary and benefits, at $120,000 per year. The Sheriff's Office will continue to supervise and manage the deputies, as well as provide for the deputy's ongoing training. Those costs would be borne by the Sheriff's Office current budget, so with little exception these programs will be cost neutral. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: 120,000 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Revenue for the Kelseyville SRO is currently budgeted at $51,500. This revenue will increase by $68,500 for a total of $120,000 during final budgets. STAFFING IMPACT (if applicable): The Sheriff's Department will be adding one additional Deputy Sheriff I/II (SRO) to the Sheriff/Coroner Budget Unit 2201 position allocation during final budgets. ..Recommended Action RECOMMENDED ACTION: Approve Agreement between the County of Lake and the Kelseyville Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign.

6.20Approve Agreement between the County of Lake and Konocti Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: Jim Steele, Chairman, Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner · Subject: Approve Agreement between the County of Lake and Konocti Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign EXECUTIVE SUMMARY: The Sheriff's Office is requesting approval to enter into a contract with the Konocti Unified School District to provide them with one full time School Resource Officer. The goal of this partnership is promote safer schools and children by having school-based law enforcement officers working as partners to protect students, faculty, and the school community. The district has agreed to cover the total average cost for a deputy's salary and benefits, at $120,000 per year. The Sheriff's Office will continue to supervise and manage the deputies, as well as provide for the deputy's ongoing training. Those costs would be borne by the Sheriff's Office current budget, so with little exception these programs will be cost neutral.

FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted Amount Budgeted: $120,000 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Konocti Unified School District will pay $120,000 under the terms of this agreement. STAFFING IMPACT (if applicable): This position is allocated as a Deputy Sheriff I/II (SRO) in the Sheriff/Coroner budget unit 2201. ..Recommended Action RECOMMENDED ACTION: Approve Agreement between the County of Lake and Konocti Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: August 28, 2018 SUBJECT: Approve Agreement between the County of Lake and Konocti Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign EXECUTIVE SUMMARY: The Sheriff's Office is requesting approval to enter into a contract with the Konocti Unified School District to provide them with one full time School Resource Officer. The goal of this partnership is promote safer schools and children by having school-based law enforcement officers working as partners to protect students, faculty, and the school community. The district has agreed to cover the total average cost for a deputy's salary and benefits, at $120,000 per year. The Sheriff's Office will continue to supervise and manage the deputies, as well as provide for the deputy's ongoing training. Those costs would be borne by the Sheriff's Office current budget, so with little exception these programs will be cost neutral. FISCAL IMPACT: __ None x__Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: $120,000 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): Konocti Unified School District will pay $120,000 under the terms of this agreement. STAFFING IMPACT (if applicable): This position is allocated as a Deputy Sheriff I/II (SRO) in the Sheriff/Coroner budget unit 2201. ..Recommended Action RECOMMENDED ACTION: Approve Agreement between the County of Lake and Konocti Unified School District for the assignment of a School Resource Officer for a base rate of $120,000 from July 1, 2018 through June 30, 2019; and authorize the Sheriff to sign.

6.21Approve the Acceptance of a 1999 Jetcraft patrol boat and 1999 Baker trailer from the Department of Boating and Waterways Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: Jim Steele, Chairman, Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner · Subject: Approve the Acceptance of a 1999 Jetcraft patrol boat and 1999 Baker trailer from the Department of Boating and Waterways EXECUTIVE SUMMARY: The Lake County Sheriff's Department Marine Patrol Division was selected by the Department of Boating and Waterways to receive a surplus vessel from the Sacramento County Sheriff's Department. This vessel is a 1999 Jetcraft patrol boat, HIN# JDTB2114L899 and includes a 1999 Baker trailer, VIN# 47AVA2520X0061146. This equipment has already been added to the County insurance policy. The boat and trailer will remain the property of the Department of Boating and Waterways but will be registered in the County's name as the registered owner. This equipment will also be added to our fixed asset listing for the Sheriff/Marine Patrol budget unit 2205.

FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): There was no cost for the transfer of this vessel from the Sacramento County Sheriff's Department. The State Department of Boating and Waterways will assume all maintenance and operating costs through their subvention funds. A value has been placed on this equipment of $42,570 for the boat and $5,000 for the trailer. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve the Acceptance of a 1999 Jetcraft patrol boat and 1999 Baker trailer from the Department of Boating and Waterways.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: August 28, 2018 SUBJECT: Approve the Acceptance of a 1999 Jetcraft patrol boat and 1999 Baker trailer from the Department of Boating and Waterways EXECUTIVE SUMMARY: The Lake County Sheriff's Department Marine Patrol Division was selected by the Department of Boating and Waterways to receive a surplus vessel from the Sacramento County Sheriff's Department. This vessel is a 1999 Jetcraft patrol boat, HIN# JDTB2114L899 and includes a 1999 Baker trailer, VIN# 47AVA2520X0061146. This equipment has already been added to the County insurance policy. The boat and trailer will remain the property of the Department of Boating and Waterways but will be registered in the County's name as the registered owner. This equipment will also be added to our fixed asset listing for the Sheriff/Marine Patrol budget unit 2205. FISCAL IMPACT: __ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): There was no cost for the transfer of this vessel from the Sacramento County Sheriff's Department. The State Department of Boating and Waterways will assume all maintenance and operating costs through their subvention funds. A value has been placed on this equipment of $42,570 for the boat and $5,000 for the trailer. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve the Acceptance of a 1999 Jetcraft patrol boat and 1999 Baker trailer from the Department of Boating and Waterways.

6.22Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $97,727. for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents Agreement passed on consent

Staff memo

Date: August 9, 2018 · To: Jim Steele, Chairman, Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner · Subject: Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $97,727 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents.

EXECUTIVE SUMMARY: The Sheriff's Department has been awarded a grant from the Department of Boating and Waterways, in the amount of $97,727 for the purchase of a replacement patrol boat and trailer. Attached are the contract documents, as required by the State. Upon your Board's approval, it will be returned to the State for execution. At that time, the Sheriff's Department will be allowed to issue a sealed bid request to vendors under the terms of the County's purchasing policy. The specifications are included for your review and are pending State approval. Please authorize the County Administrative Officer, by name, to sign three sets of contract documents and return all originals along with a minute order, upon completion. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: 97,727 Amount Budgeted: 97,727 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The State Department of Boating and Waterways has approved funding in the amount of $97,727 for the purchase of a replacement boat and trailer, to be used by the Marine Patrol division of the Sheriff's Department. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $97,727 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents.

Original memo text

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: August 9, 2018 SUBJECT: Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $97,727 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents. EXECUTIVE SUMMARY: The Sheriff's Department has been awarded a grant from the Department of Boating and Waterways, in the amount of $97,727 for the purchase of a replacement patrol boat and trailer. Attached are the contract documents, as required by the State. Upon your Board's approval, it will be returned to the State for execution. At that time, the Sheriff's Department will be allowed to issue a sealed bid request to vendors under the terms of the County's purchasing policy. The specifications are included for your review and are pending State approval. Please authorize the County Administrative Officer, by name, to sign three sets of contract documents and return all originals along with a minute order, upon completion. FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted Estimated Cost: 97,727 Amount Budgeted: 97,727 Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The State Department of Boating and Waterways has approved funding in the amount of $97,727 for the purchase of a replacement boat and trailer, to be used by the Marine Patrol division of the Sheriff's Department. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve a Grant Agreement with the State of California Department of Boating and Waterways in the Amount of $97,727 for the Purchase of a New Law Enforcement Patrol Boat and Trailer; and Authorize the Sheriff and County Administrative Officer to sign the contract documents.

6.23Approve Long Distance Travel for Sheriff Brian L. Martin to attend Funeral Services for Battalion Chief Matthew Burchett in Utah on August 19, 2018 Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: Jim Steele, Chairman, Board of Supervisors · From: Brian L. Martin, Sheriff/Coroner · Subject: Approve Long Distance Travel for Sheriff Brian L. Martin to attend Funeral Services for Battalion Chief Matthew Burchett in Utah on August 19, 2018 EXECUTIVE SUMMARY: On August 19, 2018, Sheriff Brian L. Martin traveled to Utah to attend funeral services for Battalion Chief Matthew Burchett, who was killed in the line of duty while fighting the Mendocino Complex Fire. This notification is a retroactive request for payment approval of expenses incurred for this travel during this tragic time. Estimated expenses for air fare and lodging should not exceed $1,000.

FISCAL IMPACT (Narrative): Expenditures will be paid from the Sheriff/Coroner budget 2201/29.50. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Long Distance Travel for Sheriff Brian L. Martin to attend Funeral Services for Battalion Chief Matthew Burchett in Utah on August 19, 2018.

Original memo text

..Title ..Body MEMORANDUM TO: Jim Steele, Chairman, Board of Supervisors FROM: Brian L. Martin, Sheriff/Coroner DATE: August 28, 2018 SUBJECT: Approve Long Distance Travel for Sheriff Brian L. Martin to attend Funeral Services for Battalion Chief Matthew Burchett in Utah on August 19, 2018 EXECUTIVE SUMMARY: On August 19, 2018, Sheriff Brian L. Martin traveled to Utah to attend funeral services for Battalion Chief Matthew Burchett, who was killed in the line of duty while fighting the Mendocino Complex Fire. This notification is a retroactive request for payment approval of expenses incurred for this travel during this tragic time. Estimated expenses for air fare and lodging should not exceed $1,000. FISCAL IMPACT (Narrative): Expenditures will be paid from the Sheriff/Coroner budget 2201/29.50. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Long Distance Travel for Sheriff Brian L. Martin to attend Funeral Services for Battalion Chief Matthew Burchett in Utah on August 19, 2018.

6.24(Sitting as Lake County Sanitation District, Board of Directors) Approve Escrow Account for 5% Retainage on the Anderson Springs Sewer Project Construction Contract for K.J. Woods Construction, Inc. Action Item passed on consent

Staff memo

Date: August 28, 2018 · To: Board of Directors, Lake County Sanitation District (LACOSAN) · From: Jan Coppinger, Administrator Dan Janakes, Deputy Administrator - Fiscal · Subject: (Sitting as Lake County Sanitation District, Board of Directors) Approve Escrow Account for 5% Retainage on the Anderson Springs Sewer Project Construction Contract for K.J. Woods Construction, Inc. EXECUTIVE SUMMARY: On November 7, 2017, Lake County Sanitation District entered into a contract with K.J. Woods Construction, Inc. for the Anderson Springs Sewer Project. The amount of the contract is $6,948,000.00. The terms of the contract specify a 5% retainage and in accordance with California Public Contract Code, allow the contractor the option to substitute securities of an equivalent value in lieu of the retainage. K.J. Woods Construction, Inc. has elected to establish an escrow account for the 5% retainage with Boston Private Bank & Trust Company. K.J. Woods Construction, Inc. will be responsible for all costs and fees to establish and administer the account. As progress payments are requested and approved, 95% of the progress payment will be remitted to the contractor and 5% will be remitted to the escrow account. Contractor may only receive principle of the escrow account with written notice to escrow agent and written authorization of Lake County Sanitation District. Interest earned on the account will belong to the contractor and may be withdrawn by the contractor at any time. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted:

FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Escrow Account for 5% Retainage on the Anderson Springs Sewer Project Construction Contract for K.J. Woods Construction, Inc.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Directors, Lake County Sanitation District (LACOSAN) FROM: Jan Coppinger, Administrator Dan Janakes, Deputy Administrator - Fiscal DATE: August 28, 2018 SUBJECT: (Sitting as Lake County Sanitation District, Board of Directors) Approve Escrow Account for 5% Retainage on the Anderson Springs Sewer Project Construction Contract for K.J. Woods Construction, Inc. EXECUTIVE SUMMARY: On November 7, 2017, Lake County Sanitation District entered into a contract with K.J. Woods Construction, Inc. for the Anderson Springs Sewer Project. The amount of the contract is $6,948,000.00. The terms of the contract specify a 5% retainage and in accordance with California Public Contract Code, allow the contractor the option to substitute securities of an equivalent value in lieu of the retainage. K.J. Woods Construction, Inc. has elected to establish an escrow account for the 5% retainage with Boston Private Bank & Trust Company. K.J. Woods Construction, Inc. will be responsible for all costs and fees to establish and administer the account. As progress payments are requested and approved, 95% of the progress payment will be remitted to the contractor and 5% will be remitted to the escrow account. Contractor may only receive principle of the escrow account with written notice to escrow agent and written authorization of Lake County Sanitation District. Interest earned on the account will belong to the contractor and may be withdrawn by the contractor at any time. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: FISCAL IMPACT (Narrative): N/A STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: Approve Escrow Account for 5% Retainage on the Anderson Springs Sewer Project Construction Contract for K.J. Woods Construction, Inc.

6.25Approve Recommended Change to Paid Emergency Leave (PEL) Policy Action Item passed on consent approved — Pass

Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Approve Recommended Change to Paid Emergency Leave (PEL) Policy

EXECUTIVE SUMMARY: As you recall, on August 7, 2018, your Board approved changes to the County Policy on PEL to provide support to County employees affected by the River and Ranch Fires. While the policy revisions you approved specified "mandatory" evacuation, upon implementation of the policy, it became apparent that there were many compelling reasons for evacuating under an advisory evacuation notice. As such, staff recommends deleting the word "mandatory" from references to evacuation. Moreover, staff recommends adding "employee's own health" to the good cause portion of the policy (next to last paragraph of Workplace Emergency section). There were other issues that came up during implementation of the PEL changes approved on August 7, 2018 and I have formed a committee of Department Heads to further review the policy and make recommendations for future changes. But the above requested changes are the most immediate and your approval will enable September 1, 2018 payroll with PEL included for many. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve policy changes and authorizing initiation of the Meet and Confer process as appropriate.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: August 28, 2018 SUBJECT: Approve Recommended Change to Paid Emergency Leave (PEL) Policy EXECUTIVE SUMMARY: As you recall, on August 7, 2018, your Board approved changes to the County Policy on PEL to provide support to County employees affected by the River and Ranch Fires. While the policy revisions you approved specified "mandatory" evacuation, upon implementation of the policy, it became apparent that there were many compelling reasons for evacuating under an advisory evacuation notice. As such, staff recommends deleting the word "mandatory" from references to evacuation. Moreover, staff recommends adding "employee's own health" to the good cause portion of the policy (next to last paragraph of Workplace Emergency section). There were other issues that came up during implementation of the PEL changes approved on August 7, 2018 and I have formed a committee of Department Heads to further review the policy and make recommendations for future changes. But the above requested changes are the most immediate and your approval will enable September 1, 2018 payroll with PEL included for many. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Approve policy changes and authorizing initiation of the Meet and Confer process as appropriate.

On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 6.1 through 6.25, with the exception of Item 6.1, which was pulled by the department for further discussion. The motion carried by the following vote:

7. Timed Items

7.19:05 A.M. - Public Input

Clerk’s notes: Richard Durham, Wayne McKenney, Malcolm Dunshee and Win Cory spoke.

7.29:09 A.M. - Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident Proclamation approved

Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Staff memo

Date: August 28, 2018 · To: BOARD OF SUPERVISORS · From: Gary Pace, M.D., Interim Public Health Officer · Subject: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident

EXECUTIVE SUMMARY: A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres. As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency. Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person on August 28, 2018, this memo serves as my formal recommendation to continue the Public Health Proclamation. Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Gary Pace, M.D., Interim Public Health Officer DATE: August 28, 2018 SUBJECT: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident EXECUTIVE SUMMARY: A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres. As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency. Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person on August 28, 2018, this memo serves as my formal recommendation to continue the Public Health Proclamation. Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident

On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele On motion of Supervisor Simon, and by vote of the Board, approved to repoen Item 7.2 for a status report by the department. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele

Clerk’s notes: Deputy County Health Officer Erin Gustafson presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. A status report was given by Environmental Health Specialist Supervisor James Scott on the Pawnee Fire. FEMA and CalOES representatives were present and reported that State Assistance will be available for debris removal on this incident.

7.39:10 A.M. - (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires Proclamation approved — Pass

Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Staff memo

Date: August 28, 2018 · To: BOARD OF SUPERVISORS · From: Gary Pace, M.D., Interim Public Health Officer · Subject: (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires EXECUTIVE SUMMARY:

California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety. Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person on August 28, 2018, this memo serves as my formal recommendation to continue the Public Health Proclamation. Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities. ..Recommended Action RECOMMENDED ACTION: The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.

Original memo text

..Title ..Body MEMORANDUM TO: BOARD OF SUPERVISORS FROM: Gary Pace, M.D., Interim Public Health Officer DATE: August 28, 2018 SUBJECT: (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires EXECUTIVE SUMMARY: California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety. Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person on August 28, 2018, this memo serves as my formal recommendation to continue the Public Health Proclamation. Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities. ..Recommended Action RECOMMENDED ACTION: The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.

(a) On motion of Supervisor Scott, and by vote of the Board, approved the continuation of a proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:

Clerk’s notes: (a) Deputy County Health Officer Erin Gustafson presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed. (b) Status report on the River/Ranch Mendocino Complex Fire. Environmental Health Specialist Supervisor James Scott reported on the hazardous household waste timeline, which is 2 - 3 weeks. The department is in contact with CalOES daily on updates. FEMA and CalOES representatives reported working on the toxic content clean up; testing of materials, status and cleanup. Outreach into the community and registration at the Disaster Relief Center (DRC) is ongoing. To date, there have been 755 valid registrations, 81% of inspections have been completed and $1,000,000 disbursed to disaster victims. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

7.49:30 A.M. - (Continued from July 24, 2018 and June 19, 2018) HEARING - Nuisance Abatement Hearing for Toby Coleman; 3905 Gaddy Lane, Kelseyville CA, APN: 008-028-34 Action Item withdrawn — Pass

Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Michalyn DelValle, Community Development Director By: Michael Penhall, Code Enforcement Officer · Subject: Nuisance Abatement Hearing for Toby Coleman ATTACHMENTS: 1. Nuisance Abatement Hearing Request Form 2. Notice of Nuisance and Order to Abate 3. Permit History, APN: 008-028-34

EXECUTIVE SUMMARY: On April 24, 2018, Community Development staff received a completed Nuisance Abatement Hearing Request Form (Attachment 1) from the property owner Toby Coleman. The Hearing Request Form was received in a timely manner. The Hearing Request form listed the reasons why Mr. Coleman believes the property should not be considered a public nuisance. The Hearing Request was received due to a Notice of Nuisance and Order to Abate (Attachment 2), being issued, posted on the subject property and a copy sent certified mail to the property owner of record. Due to complaints received from local residents regarding excessive vehicles on the property, on March 22, 2018, Code Enforcement staff conducted a site visit to the property located at 3905 Gaddy Lane, Kelseyville CA, APN: 008-028-34. Upon arrival at the property, it was observed from Gaddy Lane and from Loasa Road that the property appeared to have excessive open and outdoor storage of construction material, junk, trash and debris and an assorted collection of possible in-operable vehicles. These vehicles ranged from cars, trucks, motorhomes and semi-trucks. A Notice of Nuisance and Order to Abate (NONOTA) was prepared and on April 6, 2018 a copy was sent by certified mail to the property owner of record and a copy was also posted at/on the utility pole, to the right of the driveway entrance of the subject property, off of Gaddy Lane. County records indicate that this property is 5.5 acres and is zoned "A"; Agricultural District. As of the date of this Memo, per Community Development Department records (Attachment 3), the property owner has applied for, but has not yet been issued, a permit for a 2400sf garage on the subject property. The property located at: 3905 Gaddy Lane in Kelseyville, CA, APN: 008-028-34 is in violation of Lake County Code, specifically, Lake County Zoning Ordinance; Chapter 21, Article 2, Section(s) 2.4(a), 2.6(a); Chapter 21, Article 5, Section 21-5; Chapter 21, Article 41, Section 41.12 and the International Property Maintenance Code (IPMC); Section(s) 302.1, 302.8 and 308.1. These aforementioned Codes either limit or prohibit the described open and outdoor storage on this property. ..Recommended Action RECOMMENDED ACTION: Code Enforcement Staff recommends that the Board of Supervisors uphold the Notice of Nuisance and Order to Abate (NONOTA) dated April 6, 2018 and authorize staff to move forward with the abatement process and remove and dispose of any/all remaining open and outdoor storage located at 3905 Gaddy Ln, Kelseyville as the property is in violation of Lake County Code. or Direct staff to do otherwise.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Michalyn DelValle, Community Development Director By: Michael Penhall, Code Enforcement Officer DATE: August 28, 2018 SUBJECT: Nuisance Abatement Hearing for Toby Coleman ATTACHMENTS: 1. Nuisance Abatement Hearing Request Form 2. Notice of Nuisance and Order to Abate 3. Permit History, APN: 008-028-34 EXECUTIVE SUMMARY: On April 24, 2018, Community Development staff received a completed Nuisance Abatement Hearing Request Form (Attachment 1) from the property owner Toby Coleman. The Hearing Request Form was received in a timely manner. The Hearing Request form listed the reasons why Mr. Coleman believes the property should not be considered a public nuisance. The Hearing Request was received due to a Notice of Nuisance and Order to Abate (Attachment 2), being issued, posted on the subject property and a copy sent certified mail to the property owner of record. Due to complaints received from local residents regarding excessive vehicles on the property, on March 22, 2018, Code Enforcement staff conducted a site visit to the property located at 3905 Gaddy Lane, Kelseyville CA, APN: 008-028-34. Upon arrival at the property, it was observed from Gaddy Lane and from Loasa Road that the property appeared to have excessive open and outdoor storage of construction material, junk, trash and debris and an assorted collection of possible in-operable vehicles. These vehicles ranged from cars, trucks, motorhomes and semi-trucks. A Notice of Nuisance and Order to Abate (NONOTA) was prepared and on April 6, 2018 a copy was sent by certified mail to the property owner of record and a copy was also posted at/on the utility pole, to the right of the driveway entrance of the subject property, off of Gaddy Lane. County records indicate that this property is 5.5 acres and is zoned "A"; Agricultural District. As of the date of this Memo, per Community Development Department records (Attachment 3), the property owner has applied for, but has not yet been issued, a permit for a 2400sf garage on the subject property. The property located at: 3905 Gaddy Lane in Kelseyville, CA, APN: 008-028-34 is in violation of Lake County Code, specifically, Lake County Zoning Ordinance; Chapter 21, Article 2, Section(s) 2.4(a), 2.6(a); Chapter 21, Article 5, Section 21-5; Chapter 21, Article 41, Section 41.12 and the International Property Maintenance Code (IPMC); Section(s) 302.1, 302.8 and 308.1. These aforementioned Codes either limit or prohibit the described open and outdoor storage on this property. ..Recommended Action RECOMMENDED ACTION: Code Enforcement Staff recommends that the Board of Supervisors uphold the Notice of Nuisance and Order to Abate (NONOTA) dated April 6, 2018 and authorize staff to move forward with the abatement process and remove and dispose of any/all remaining open and outdoor storage located at 3905 Gaddy Ln, Kelseyville as the property is in violation of Lake County Code. or Direct staff to do otherwise.

On motion of Supervisor Scott, and by vote of the Board, approved to dismiss the Nuisance Abatement Hearing for Toby Coleman; 3905 Gaddy Lane, Kelseyville CA, APN: 008-028-34. The motion carried by the following vote:

Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board. Code Enforcement Supervisor Kathy Freeman was present. Mr. Coleman has agreed to dismiss the appeal. The department will not move forward with this item as there is no action to take. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

7.59:45 A.M. - Public Hearing - Consideration of Community Development Block Grant funded Comprehensive Recovery Funding Implementation Strategy 2018 Public Hearing Adopted — Pass

no itemized roll call in the official record

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Public Hearing - Consideration of Community Development Block Grant funded Comprehensive Recovery Funding Implementation Strategy 2018

EXECUTIVE SUMMARY: After the Valley Wildfire Disaster, the State Housing and Community Development Department approved the use of a portion of an existing Lake County CDBG grant (2012-CDBG-8395) to prepare grant applications for CDBG Disaster Relief funds and to prepare a Recovery Strategy focused on accessing funds for long term infrastructure improvements and more immediate projects needed as a result of the past fires. The purpose of the strategy is to provide information regarding ways to prioritize projects, determine appropriate sources of funds for infrastructure and community improvements, and to do so in concurrence with the recently updated 2018 Local Hazard Mitigation Plan. The Strategy meets the CDBG national objective and eligible activity program requirements because if it is implemented there will be benefit to low and moderate-income households. FISCAL IMPACT (Narrative): This is a reimbursable grant. STAFFING IMPACT (if applicable): The strategy will help county grant preparation staff select projects for funding and determine the best source of funding for each project. ..Recommended Action RECOMMENDED ACTION: We recommend acceptance of the Comprehensive CDBG Fire Recovery Funding Implementation Strategy by Resolution for submittal to the State Housing Community Development Department.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: August 28, 2018 SUBJECT: Public Hearing - Consideration of Community Development Block Grant funded Comprehensive Recovery Funding Implementation Strategy 2018 EXECUTIVE SUMMARY: After the Valley Wildfire Disaster, the State Housing and Community Development Department approved the use of a portion of an existing Lake County CDBG grant (2012-CDBG-8395) to prepare grant applications for CDBG Disaster Relief funds and to prepare a Recovery Strategy focused on accessing funds for long term infrastructure improvements and more immediate projects needed as a result of the past fires. The purpose of the strategy is to provide information regarding ways to prioritize projects, determine appropriate sources of funds for infrastructure and community improvements, and to do so in concurrence with the recently updated 2018 Local Hazard Mitigation Plan. The Strategy meets the CDBG national objective and eligible activity program requirements because if it is implemented there will be benefit to low and moderate-income households. FISCAL IMPACT (Narrative): This is a reimbursable grant. STAFFING IMPACT (if applicable): The strategy will help county grant preparation staff select projects for funding and determine the best source of funding for each project. ..Recommended Action RECOMMENDED ACTION: We recommend acceptance of the Comprehensive CDBG Fire Recovery Funding Implementation Strategy by Resolution for submittal to the State Housing Community Development Department.

Supervisor Simon offered the Resolution and it was passed by roll call vote:

Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board and introduced contractor Jeff Lucas. Mr. Lucas explained the funding plan for this comprehensive recovery strategy. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

8. Non-Timed Items

8.1Supervisors’ weekly calendar, travel and reports

8.2Consideration of a Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse Resolution Adopted — Pass

no itemized roll call in the official record

Staff memo

Date: August 28, 2018 · To: Board of Supervisors · From: Carol J. Huchingson, County Administrative Officer · Subject: Consideration of a Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse EXECUTIVE SUMMARY:

Your Board is aware that California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. At present, standard County public office hours are Monday-Friday, 8am-5pm, per section 2-2, 2.1 of Article I, Chapter 2, of the Lake County Code. Noon hour closures are permitted under limited "Extraordinary circumstances," and any other departures must be approved by your Board. As relevant background for this item, you will also recall that November 7, 2017, your Board clarified that departments may initiate a request for temporary alternative Office Hours under "Persistent extraordinary circumstances," by preparing a draft Resolution for your Board's consideration. That action did not delegate authority to set Office Hours to County departments, nor did that policy usurp or negate your Board's authority to establish the hours for County offices. Rather, it provided a clear process for proactive measures on the part of County departments. You are additionally very aware that the County's already dire financial condition continues to worsen, and thus far, we have been unsuccessful in our pursuit of new revenue streams. The rising Minimum Wage and employee salaries currently estimated at 75% of those of comparable counties, continued slow recovery of our property and transient occupancy tax bases and uncertainty surrounding federal geothermal royalties historically provided to Counties are but a few examples of coming challenges. We are also still relatively early in the 2018 wildfire season, and the Ranch, River and Pawnee Fires have ravaged County lands. Since 2015, well over half of our landmass has burned, and nearly 5.5% of Lake County's housing supply, a severe assault to our property tax revenues. Unfortunately, conditions conducive to wildfire remain. Business as usual is no longer an option. With departments operating with an average 20% staff vacancy rate, low morale and repeated disasters further affecting growing workloads, the time is now to implement alternative business practices. In response, the attached Resolution proposes the following temporary public hours for all County offices in the Lake County Courthouse building, 255 N. Forbes St., Lakeport, and select surrounding and satellite offices of the County of Lake, for the period of September 11, 2018-March 10, 2019: � 8:00am-5:00pm, every day except Fridays, Saturdays, Sundays and holidays. As you know, there is precedent for local governments taking such a measure within our County's borders. The Cities of Clearlake and Lakeport both brought forth Friday closures during tough financial times, and elected to maintain Monday-Thursday public availability in spite of successfully obtaining new revenue streams. This six-month period will serve as a pilot for your Board's consideration of appropriate hours for County offices moving forward. If a permanent change becomes desirable or necessary at some time in the future, your Board would make that change by amending your Office Hours Ordinance. Because the intention is to allow departments as much focused time as possible to address already extremely heavy workloads, staff requests that your Board not impose additional reporting requirements. Standard departmental performance measures will allow appropriate insight into the effects of these Friday public closures, and my office will seek input from Department Heads before this matter is revisited by your Board in March. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt the Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse.

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors FROM: Carol J. Huchingson, County Administrative Officer DATE: August 28, 2018 SUBJECT: Consideration of a Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse EXECUTIVE SUMMARY: Your Board is aware that California Government Code section 24260 empowers your Board to set office hours for the transaction of County business. At present, standard County public office hours are Monday-Friday, 8am-5pm, per section 2-2, 2.1 of Article I, Chapter 2, of the Lake County Code. Noon hour closures are permitted under limited "Extraordinary circumstances," and any other departures must be approved by your Board. As relevant background for this item, you will also recall that November 7, 2017, your Board clarified that departments may initiate a request for temporary alternative Office Hours under "Persistent extraordinary circumstances," by preparing a draft Resolution for your Board's consideration. That action did not delegate authority to set Office Hours to County departments, nor did that policy usurp or negate your Board's authority to establish the hours for County offices. Rather, it provided a clear process for proactive measures on the part of County departments. You are additionally very aware that the County's already dire financial condition continues to worsen, and thus far, we have been unsuccessful in our pursuit of new revenue streams. The rising Minimum Wage and employee salaries currently estimated at 75% of those of comparable counties, continued slow recovery of our property and transient occupancy tax bases and uncertainty surrounding federal geothermal royalties historically provided to Counties are but a few examples of coming challenges. We are also still relatively early in the 2018 wildfire season, and the Ranch, River and Pawnee Fires have ravaged County lands. Since 2015, well over half of our landmass has burned, and nearly 5.5% of Lake County's housing supply, a severe assault to our property tax revenues. Unfortunately, conditions conducive to wildfire remain. Business as usual is no longer an option. With departments operating with an average 20% staff vacancy rate, low morale and repeated disasters further affecting growing workloads, the time is now to implement alternative business practices. In response, the attached Resolution proposes the following temporary public hours for all County offices in the Lake County Courthouse building, 255 N. Forbes St., Lakeport, and select surrounding and satellite offices of the County of Lake, for the period of September 11, 2018-March 10, 2019: � 8:00am-5:00pm, every day except Fridays, Saturdays, Sundays and holidays. As you know, there is precedent for local governments taking such a measure within our County's borders. The Cities of Clearlake and Lakeport both brought forth Friday closures during tough financial times, and elected to maintain Monday-Thursday public availability in spite of successfully obtaining new revenue streams. This six-month period will serve as a pilot for your Board's consideration of appropriate hours for County offices moving forward. If a permanent change becomes desirable or necessary at some time in the future, your Board would make that change by amending your Office Hours Ordinance. Because the intention is to allow departments as much focused time as possible to address already extremely heavy workloads, staff requests that your Board not impose additional reporting requirements. Standard departmental performance measures will allow appropriate insight into the effects of these Friday public closures, and my office will seek input from Department Heads before this matter is revisited by your Board in March. FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted Estimated Cost: Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): None STAFFING IMPACT (if applicable): None ..Recommended Action RECOMMENDED ACTION: Adopt the Resolution Establishing Temporary Alternative Office Hours for County offices located in and surrounding the Lake County Courthouse.

Supervisor Brown offered the Resolution and it was passed by roll call vote:

Clerk’s notes: County Administative Officer Carol Huchingson presented the item to the Board. Sheriff Brian Martin spoke regarding the proposed change. Special Districts Administator Jan Coppinger and Child Support Services Gail Woodworth also spoke. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

8.3Consideration of (a) Award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000; and (b) Agreement between County of Lake and Pace Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20 Action Item approved

Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

Staff memo

Date: August 28, 2018 · To: Board of Supervisors on behalf of CSA 20 Soda Bay · From: Jan Coppinger, Administrator Scott Harter, Deputy Administrator · Subject: Consideration of (a) Award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000; and (b) Agreement between County of Lake and Pace Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20 EXECUTIVE SUMMARY:

The District has been awarded a Hazard Mitigation Grant Program (HMGP) grant for the replacement of four redwood water tanks in CSA 20, Soda Bay. The District sent a Request for Proposals to 16 firms on April 26th and posted the RFP on our website as well. Proposals were due by 3:00 p.m. on Friday, May 25th and five proposals were received from the following firms: Brelje & Race Consulting Engineers, Santa Rosa; KASL Consulting Engineers, Citrus Heights; Oscar Larson & Associates, Eureka; PACE Engineering, Redding; Water Works Engineers, Roseville. Proposals were distributed and the Consultant Selection Board was convened on June 14th. The board reviewed the proposals and deemed an interview with the top two respondents in the best interest of the District. The proposers were ranked as follows with a clear separation between the top two proposals and the bottom three proposals. 1. Brelje & Race Consulting Engineers 2. PACE Engineering 3. KASL Consulting Engineers 4. Water Works Engineers 5. Oscar Larson & Associates Consistent with County consultant selection policy follow up interviews were conducted with Brelje & Race and PACE Engineering. Follow up interviews were completed by June 27th and the recommendation was to enter into negotiations with PACE Engineering. A scope of services was finalized and a price for services was agreed upon. Attached for your review is PACE's original proposal, items submitted during the follow up interview, and the agreement for your consideration. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The complete project was estimated to cost approximately $800,000 and will be supported by a HMGP grant of $600,000 with a local match of $200,000. Phase 1 of the process consists of the engineering design and services during bidding of the construction and will be authorized by the proposed agreement at a cost of $161,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Authorize the Award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000 (b) Approve Agreement between County of Lake and Pace Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20

No additional funding requested — the memo's cost fields were left blank, which on this form means the item is already budgeted.

Original memo text

..Title ..Body MEMORANDUM TO: Board of Supervisors on behalf of CSA 20 Soda Bay FROM: Jan Coppinger, Administrator Scott Harter, Deputy Administrator DATE: August 28, 2018 SUBJECT: Consideration of (a) Award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000; and (b) Agreement between County of Lake and Pace Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20 EXECUTIVE SUMMARY: The District has been awarded a Hazard Mitigation Grant Program (HMGP) grant for the replacement of four redwood water tanks in CSA 20, Soda Bay. The District sent a Request for Proposals to 16 firms on April 26th and posted the RFP on our website as well. Proposals were due by 3:00 p.m. on Friday, May 25th and five proposals were received from the following firms: Brelje & Race Consulting Engineers, Santa Rosa; KASL Consulting Engineers, Citrus Heights; Oscar Larson & Associates, Eureka; PACE Engineering, Redding; Water Works Engineers, Roseville. Proposals were distributed and the Consultant Selection Board was convened on June 14th. The board reviewed the proposals and deemed an interview with the top two respondents in the best interest of the District. The proposers were ranked as follows with a clear separation between the top two proposals and the bottom three proposals. 1. Brelje & Race Consulting Engineers 2. PACE Engineering 3. KASL Consulting Engineers 4. Water Works Engineers 5. Oscar Larson & Associates Consistent with County consultant selection policy follow up interviews were conducted with Brelje & Race and PACE Engineering. Follow up interviews were completed by June 27th and the recommendation was to enter into negotiations with PACE Engineering. A scope of services was finalized and a price for services was agreed upon. Attached for your review is PACE's original proposal, items submitted during the follow up interview, and the agreement for your consideration. FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted Estimated Cost: $161,000.00 Amount Budgeted: Additional Requested: Annual Cost (if planned for future years): FISCAL IMPACT (Narrative): The complete project was estimated to cost approximately $800,000 and will be supported by a HMGP grant of $600,000 with a local match of $200,000. Phase 1 of the process consists of the engineering design and services during bidding of the construction and will be authorized by the proposed agreement at a cost of $161,000. STAFFING IMPACT (if applicable): N/A ..Recommended Action RECOMMENDED ACTION: (a) Authorize the Award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000 (b) Approve Agreement between County of Lake and Pace Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20

(a) On motion of Supervisor Scott, and by vote of the Board, approved the award of Phase 1 of the Design/Build Contract to PACE Engineering of Redding, CA for an amount not to exceed $161,000. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele (b) On motion of Supervisor Scott, and by vote of the Board, approved the Agreement between County of Lake and PACE Engineering for Replacement of Four Redwood Water Tanks in Soda Bay CSA 20; and authorized the Chair to sign. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele

Clerk’s notes: Special Districts Administrator Jan Copppinger presented the item to the Board. Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.

9. Closed Session

9.1Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1): Appointment of Interim Public Health Officer Closed Session Item continued to a future date

no itemized roll call in the official record

This Item was continued to September 11, 2018.

9.3Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code section 54956.9(d)(1): LCCOA v. County of Lake, et al. Closed Session Item approved

Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

The Board reconvened into Regular Session at 11:34 a.m. having taken the following action: On motion of Supervisor Scott, and by vote of the Board, approved the mediated settlement agreement addendum and amendment between the Lake County Correctional Officers' Association (LCCOA) and the County of Lake, including the Lake County Sheriff's Office. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele

9.4Conference with Legal Counsel: Decision Whether to Initiate Litigation Pursuant to Government Code section 54956.9(d)(4): County of Lake v. United States, Department of Interior Closed Session Item approved

Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye

The Board reconvened into Regular Session at 11:34 a.m. having taken the following action: On motion of Supervisor Scott, and by vote of the Board, authorized participation in the Class Action lawsuit: Kane County, Utah v. United States, Case Nos. 17-739C and 17-1991-C (consolidated); and authorized the Chair to sign. The motion carried by the following vote: Ayes: Supervisors Simon, Smith, Scott, Brown and Steele

Board Of Supervisors — Tuesday, August 28, 2018

1. Call to Order

2. Moment of Silence

3. Pledge of Allegiance

4. Consideration of Extra Items Not Appearing on the Posted Agenda

5. Current Construction Projects - Contract Change Orders

6. Approval of the Consent Agenda

Recommendation

7. Timed Items

8. Non-Timed Items

9. Closed Session

10. Adjournment