Board Of Supervisors — Tuesday, August 7, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM - Consideration of the Rental of Redwood Fuels Fuel Truck with driver and the Purchase of Gasoline and Diesel Fuels from Redwood Fuels, in the Amount of $33,781 plus the Cost of Fuel for the Mendocino Complex (River and Ranch) Fires Disaster Response, Authorizing the Sheriff/OES Director to sign all necessary documents
Action Item
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
On 7/30/2018 the Logistics Chief in the Emergency Operations Center (EOC) received a request from the Law Enforcement Branch of our Operations Section to obtain a fuel truck with both gasoline and diesel for our law enforcement and National Guard mutual aid.
The resource was originally requested due to the mandatory evacuations of the Lakeport area closing all gas stations in the area. The Law Enforcement Branch of the EOC is requesting to keep the fuel truck located near the EOC through August 10, 2018 to provide efficient and cost effective fueling for our mutual aid partners. The estimated cost of the fuel truck and driver is $33,781 plus the additional costs of the fuel per gallon.
The DOC (Department Operations Center) is set up next to the Lake County EOC (Emergency Operations Center) at the Hill Road Correctional Facility, in Lakeport. All mutual aid law enforcement personnel report to the DOC for briefing; to collect necessary forms, equipment, maps and their assignment. They return back to the DOC at the conclusion of their shift to return all equipment and forms. The gas station the Lake County Sheriff's Office fuels at is Rotten Robbies. At the beginning of the Mendocino Complex Fire, it was within the mandatory evacuation zone. The power being supplied to that area by PG&E was sporadic, with several long periods of time where it had no power at all. When power was supplied, the pumps had been turned off by the business and was unavailable for use.
After the repopulation of Lakeport and the reopening of Rotten Robbies, it was determined more practical to have mutual aid vehicles respond to the fuel truck at the EOC/DOC to save turnaround time since the fuel truck was closer to the evacuated zones than Rotten Robbies and to lessen confusion of trying to find the gas station in an area that is unfamiliar to them; therefore, I did not want to release the fuel truck from the site. Besides the previously mentioned reasons for having a fuel truck stationed at the EOC/DOC, the convenience of having one at the centralized meeting location for all mutual aid was very beneficial.
The EOC's Logistics Chief adhered to County Code Section 2-42 Emergency Purchases and is consequently exempt from Section 2-41Soliciting and Awarding Formal Bids by attempting to receive possible quotes from vendors that are able to provide the resources needed. Redwood Fuels was the lowest quote given and subsequently provided the requested fueling services to our mutual aid law enforcement. Purchases over $25,000 must be submitted to the Board of Supervisors within one week of emergency purchases.
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Amount Budgeted: 0
Additional Requested: $33,781 plus fuel per gallon at the current going rate
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Rental of Redwood Fuels Fuel Truck with driver and the Purchase of Gasoline and Diesel Fuels from Redwood Fuels, in the Amount of $33,781 plus the Cost of Fuel, authorizing the Sheriff/OES Director to sign all necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff / OES Director
DATE: August 7, 2018
SUBJECT: EXTRA ITEM - Consideration of the Rental of Redwood Fuels Fuel Truck with driver and the Purchase of Gasoline and Diesel Fuels from Redwood Fuels, in the Amount of $33,781 plus the Cost of Fuel for the Mendocino Complex (River and Ranch) Fires Disaster Response, Authorizing the Sheriff/OES Director to sign all necessary documents
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
On 7/30/2018 the Logistics Chief in the Emergency Operations Center (EOC) received a request from the Law Enforcement Branch of our Operations Section to obtain a fuel truck with both gasoline and diesel for our law enforcement and National Guard mutual aid.
The resource was originally requested due to the mandatory evacuations of the Lakeport area closing all gas stations in the area. The Law Enforcement Branch of the EOC is requesting to keep the fuel truck located near the EOC through August 10, 2018 to provide efficient and cost effective fueling for our mutual aid partners. The estimated cost of the fuel truck and driver is $33,781 plus the additional costs of the fuel per gallon.
The DOC (Department Operations Center) is set up next to the Lake County EOC (Emergency Operations Center) at the Hill Road Correctional Facility, in Lakeport. All mutual aid law enforcement personnel report to the DOC for briefing; to collect necessary forms, equipment, maps and their assignment. They return back to the DOC at the conclusion of their shift to return all equipment and forms. The gas station the Lake County Sheriff's Office fuels at is Rotten Robbies. At the beginning of the Mendocino Complex Fire, it was within the mandatory evacuation zone. The power being supplied to that area by PG&E was sporadic, with several long periods of time where it had no power at all. When power was supplied, the pumps had been turned off by the business and was unavailable for use.
After the repopulation of Lakeport and the reopening of Rotten Robbies, it was determined more practical to have mutual aid vehicles respond to the fuel truck at the EOC/DOC to save turnaround time since the fuel truck was closer to the evacuated zones than Rotten Robbies and to lessen confusion of trying to find the gas station in an area that is unfamiliar to them; therefore, I did not want to release the fuel truck from the site. Besides the previously mentioned reasons for having a fuel truck stationed at the EOC/DOC, the convenience of having one at the centralized meeting location for all mutual aid was very beneficial.
The EOC's Logistics Chief adhered to County Code Section 2-42 Emergency Purchases and is consequently exempt from Section 2-41Soliciting and Awarding Formal Bids by attempting to receive possible quotes from vendors that are able to provide the resources needed. Redwood Fuels was the lowest quote given and subsequently provided the requested fueling services to our mutual aid law enforcement. Purchases over $25,000 must be submitted to the Board of Supervisors within one week of emergency purchases.
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Estimated Cost: $33,781 plus fuel per gallon at the current going rate
Amount Budgeted: 0
Additional Requested: $33,781 plus fuel per gallon at the current going rate
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Rental of Redwood Fuels Fuel Truck with driver and the Purchase of Gasoline and Diesel Fuels from Redwood Fuels, in the Amount of $33,781 plus the Cost of Fuel, authorizing the Sheriff/OES Director to sign all necessary documents.
On motion of Supervisor Smith, and by vote of the Board, approved to take this item up as an extra. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Smith, and by vote of the Board, approved the rental of Redwood Fuels Fuel Truck with driver and the Purchase of Gasoline and Diesel Fuels from Redwood Fuels, in the Amount of $33,781 plus the Cost of Fuel for the Mendocino Complex (River and Ranch) Fires Disaster Response, and authorized the Sheriff/OES Director to sign all necessary documents. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Sheriff Brian Martin requested this item be taken up as an extra as the information came up after the posting of the agenda and needs to be acted on before the next Board meeting.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
4.2EXTRA ITEM - Consideration of transportation-related expenses in excess of $25,000 for evacuees of the Mendocino Complex (River and Ranch) Fires Disaster, Authorizing the Sheriff/OES Director to sign all necessary documents
Action Item
approved
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
As your Board is aware, several of our communities have been forced to evacuate resulting in the need for transportation services. Lake Transit Authority and local schools have been gracious enough to provide the needed busses to accommodate the movement of our evacuees.
In order to avoid potential loss of life, Lake County school district drivers were mobilized multiple times for the evacuation situations. We had five drivers/buses utilized for Lakeport Skilled Nursing Facilities (clients went out of county), four drivers mobilized for the evacuation of the Lake County Jail, five drivers staged for the evacuation of the town of Lucerne, and the staging of 19 drivers for the possible evacuation of the City of Clearlake. All requests for drivers/buses came at the direction of the EOC, or for the City of Clearlake, at the direction of Clearlake Police Chief White. The resource form was submitted and approved. All resources were demobilized as quickly as allowed by the EOC/Sheriff.
I am requesting Board authority to pay for such transportation costs in the event they exceed my signature authority of $25,000. County Code Section 2-42 Emergency Purchases requires that no later than one week after a purchase staff submit to the Board of Supervisors for approval if above $25,000.
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Amount Budgeted: 0
Additional Requested: $25,000+
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Transportation related expenses in excess of $25,000 for evacuees of the Mendocino Complex (River and Ranch) Fires Disaster, Authorizing the Sheriff/OES Director to sign all necessary documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff / OES Director
DATE: August 7, 2018
SUBJECT: EXTRA ITEM - Consideration of transportation-related expenses in excess of $25,000 for evacuees of the Mendocino Complex (River and Ranch) Fires Disaster, Authorizing the Sheriff/OES Director to sign all necessary documents
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
As your Board is aware, several of our communities have been forced to evacuate resulting in the need for transportation services. Lake Transit Authority and local schools have been gracious enough to provide the needed busses to accommodate the movement of our evacuees.
In order to avoid potential loss of life, Lake County school district drivers were mobilized multiple times for the evacuation situations. We had five drivers/buses utilized for Lakeport Skilled Nursing Facilities (clients went out of county), four drivers mobilized for the evacuation of the Lake County Jail, five drivers staged for the evacuation of the town of Lucerne, and the staging of 19 drivers for the possible evacuation of the City of Clearlake. All requests for drivers/buses came at the direction of the EOC, or for the City of Clearlake, at the direction of Clearlake Police Chief White. The resource form was submitted and approved. All resources were demobilized as quickly as allowed by the EOC/Sheriff.
I am requesting Board authority to pay for such transportation costs in the event they exceed my signature authority of $25,000. County Code Section 2-42 Emergency Purchases requires that no later than one week after a purchase staff submit to the Board of Supervisors for approval if above $25,000.
FISCAL IMPACT: __ None __Budgeted _X_ Non-Budgeted
Estimated Cost: $25,000+
Amount Budgeted: 0
Additional Requested: $25,000+
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Transportation related expenses in excess of $25,000 for evacuees of the Mendocino Complex (River and Ranch) Fires Disaster, Authorizing the Sheriff/OES Director to sign all necessary documents.
On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Smith, and by vote of the Board, approved transportation-related expenses in excess of $25,000 for evacuees of the Mendocino Complex (River and Ranch) Fires Disaster, and authorized the Sheriff/OES Director to sign all necessary documents. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Sheriff Brian Martin requested this item be taken up as an extra as the information came up after the posting of the agenda and needs to be acted on before the next Board meeting.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
4.3EXTRA ITEM - Consideration of a Resolution establishing Primarily Call First and By Appointment Services for the Office of the Lake County Air Quality Management District, for the period of August 1, 2018 to November 30, 2018
Resolution
Adopted
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
As you will recall, on November 7, 2017, your Board approved revisions to the County's Office Hours Ordinance, allowing variations in public office hours due to persistent extraordinary circumstances. Under that Ordinance, such requests must be submitted by Resolution.
As you are also aware, the Lake County Air Quality Management District (LCAQMD) is a Special District, reporting to a Board of Directors, and not a County department. However, your Board concurrently serves as LCAQMD's Board of Directors, and LCAQMD is held to the policies and procedures of the County of Lake.
Presently, LCAQMD is severely understaffed. 2 of 4.6 Full-Time Equivalents (FTEs) are vacant, and a 3rd full-time employee has given notice. For a 2-4-month period, LCAQMD expects to operate with 1.6 FTEs and limited Extra Help support.
Field services, including air monitoring and testing, are essential to the work of LCAQMD. Therefore, closures of LCAMD's public offices will be unavoidable over this period, and office hours will not be fully predictable.
The attached Resolution, for your consideration, proposes offering public services primarily on a call first and/or appointment basis for the months of August through November, 2018. This authority is essential in order for LCAQMD to be able to prioritize mandated functions, including fieldwork, in the face of limited staffing.
Additionally, during this period, LCAQMD will make every effort to remain open to the public during normal working hours.
I will be present to make a report, and answer any questions your Board may have.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Primarily Call First and By Appointment Services for the Office of the Lake County Air Quality Management District for the Period from August 1, 2018, Through November 30, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Douglas Gearhart, Air Pollution Control Officer
DATE: August 7, 2018
SUBJECT: EXTRA ITEM - Consideration of a Resolution Establishing Primarily Call First and By Appointment Services for the Office of the Lake County Air Quality Management District for the Period from August 1, 2018, Through November 30, 2018
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
As you will recall, on November 7, 2017, your Board approved revisions to the County's Office Hours Ordinance, allowing variations in public office hours due to persistent extraordinary circumstances. Under that Ordinance, such requests must be submitted by Resolution.
As you are also aware, the Lake County Air Quality Management District (LCAQMD) is a Special District, reporting to a Board of Directors, and not a County department. However, your Board concurrently serves as LCAQMD's Board of Directors, and LCAQMD is held to the policies and procedures of the County of Lake.
Presently, LCAQMD is severely understaffed. 2 of 4.6 Full-Time Equivalents (FTEs) are vacant, and a 3rd full-time employee has given notice. For a 2-4-month period, LCAQMD expects to operate with 1.6 FTEs and limited Extra Help support.
Field services, including air monitoring and testing, are essential to the work of LCAQMD. Therefore, closures of LCAMD's public offices will be unavoidable over this period, and office hours will not be fully predictable.
The attached Resolution, for your consideration, proposes offering public services primarily on a call first and/or appointment basis for the months of August through November, 2018. This authority is essential in order for LCAQMD to be able to prioritize mandated functions, including fieldwork, in the face of limited staffing.
Additionally, during this period, LCAQMD will make every effort to remain open to the public during normal working hours.
I will be present to make a report, and answer any questions your Board may have.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Establishing Primarily Call First and By Appointment Services for the Office of the Lake County Air Quality Management District for the Period from August 1, 2018, Through November 30, 2018.
On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Air Pollution Control Officer Doug Gearhart requested this item be taken up as an extra as the information came up after the posting of the agenda and needs to be acted on before the next Board meeting.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
Air Pollution Control Officer Doug Gearhart presented the item to the Board.
Chair Steele asked if anyone present wished to speak and Michael Green spoke. No one else wished to speak and the public input portion of this item was closed.
5. Current Construction Projects - Contract Change Orders
6. Approval of the Consent Agenda
6.1Approve Minutes of the Board of Supervisors meeting held June 19, 2018
Minutes
passed on consent
6.2Approve Resolution of the Board of Directors of the South Lake County Fire Protection District calling a Special Election for Tuesday, November 6, 2018, on an Ordinance authorizing the District to impose and levy a Special Tax to assist the District in meeting the costs of providing authorized services and exercising other rights and powers of the District, increasing the District's appropriations limit for the maximum period allowed by law to allow the use of the proceeds of the special tax, and requesting that the election be consolidated with any other election held on the same date in the same territory
Action Item
passed on consent
Staff memo
The attached Resolution was adopted by the Board of Directors of the South Lake County Fire Protection District calling a Special Election for Tuesday, November 6, 2018.
The Board of Directors has requested consolidation of this election with others occurring on the same day. The Resolution has been submitted to the Elections Official and the Clerk of the Board of Supervisors for purposes of consolidation pursuant to Elections Code 10403.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Resolution of the Board of Directors of the South Lake County Fire Protection District calling a Special Election for Tuesday, November 6, 2018, on an Ordinance authorizing the District to impose and levy a Special Tax to assist the District in meeting the costs of providing authorized services and exercising other rights and powers of the District, increasing the District's appropriations limit for the maximum period allowed by law to allow the use of the proceeds of the special tax, and requesting that the election be consolidated with any other election held on the same date in the same territory
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: August 7, 2018
SUBJECT: Approve Resolution of the Board of Directors of the South Lake County Fire Protection District calling a Special Election for Tuesday, November 6, 2018, on an Ordinance authorizing the District to impose and levy a Special Tax to assist the District in meeting the costs of providing authorized services and exercising other rights and powers of the District, increasing the District's appropriations limit for the maximum period allowed by law to allow the use of the proceeds of the special tax, and requesting that the election be consolidated with any other election held on the same date in the same territory
EXECUTIVE SUMMARY:
The attached Resolution was adopted by the Board of Directors of the South Lake County Fire Protection District calling a Special Election for Tuesday, November 6, 2018.
The Board of Directors has requested consolidation of this election with others occurring on the same day. The Resolution has been submitted to the Elections Official and the Clerk of the Board of Supervisors for purposes of consolidation pursuant to Elections Code 10403.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Resolution of the Board of Directors of the South Lake County Fire Protection District calling a Special Election for Tuesday, November 6, 2018, on an Ordinance authorizing the District to impose and levy a Special Tax to assist the District in meeting the costs of providing authorized services and exercising other rights and powers of the District, increasing the District's appropriations limit for the maximum period allowed by law to allow the use of the proceeds of the special tax, and requesting that the election be consolidated with any other election held on the same date in the same territory
6.3(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $250,000 and authorize the Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
As LCBH has had a successful working relationship with NAMHS and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $250,000
Amount Budgeted: $350,000
FISCAL IMPACT (Narrative): The total amount budgeted for TelePsychiatry services is $350,000 of which LCBH is requesting approval of the Agreement with NAMHS for Fiscal Year 2018-19 for a contract maximum of $250,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $250,000 and authorize the Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: August 7, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $250,000 and authorize the Chair to sign the Agreement.
EXECUTIVE SUMMARY: North American Mental Health Services will provide psychiatric medication evaluations and medication management for Lake County Behavioral Health (LCBH) clients. As LCBH does not have a psychiatrist on staff at this time, NAMHS TelePsychiatry services are a necessary component in providing overall mental health care for Lake County Medi-Cal beneficiaries. In addition, NAMHS will provide clinical supervision of LCBH's Physician Assistant.
As LCBH has had a successful working relationship with NAMHS and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $250,000
Amount Budgeted: $350,000
FISCAL IMPACT (Narrative): The total amount budgeted for TelePsychiatry services is $350,000 of which LCBH is requesting approval of the Agreement with NAMHS for Fiscal Year 2018-19 for a contract maximum of $250,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Native American Mental Health Services dba North American Mental Health Services for Telepsychiatry Services for Fiscal Year 2018-19 for a contract maximum of $250,000 and authorize the Chair to sign the Agreement.
6.4Approve Agreement between the County of Lake and the Cities of Clearlake and Lakeport Creating an Agency to be known as the Lake County Abandoned Vehicle Abatement Service Authority, and authorize to Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval of the joint exercise of powers agreement between the County of Lake and the Cities of Clearlake and Lakeport creating an agency to be known as the Lake County Abandoned Vehicle Abatement Service Authority.
The purpose of this agreement is to establish a County-wide program for the abatement of abandoned vehicles. This agreement will allow the Commission to have a total of five members. The five members will consist as follows: Two members of the County Board of Supervisors appointed by said Board and one member from each of the City Councils of the Cities appointed by their respective Councils and one member at large.
Staff recommends the approval of the proposed agreement and the authorization of the Chair to sign.
FISCAL IMPACT (Narrative): This agreement has no fiscal impact.
STAFFING IMPACT (if applicable): This agreement is not projected to affect staffing levels.
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and the Cities of Clearlake and Lakeport Creating an Agency to be known as the Lake County Abandoned Vehicle Abatement Service Authority, and authorize to Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, CDD Director
DATE: August 7, 2018
SUBJECT: Approve Agreement between the County of Lake and the Cities of Clearlake and Lakeport Creating an Agency to be known as the Lake County Abandoned Vehicle Abatement Service Authority, and authorize to Chair to sign
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval of the joint exercise of powers agreement between the County of Lake and the Cities of Clearlake and Lakeport creating an agency to be known as the Lake County Abandoned Vehicle Abatement Service Authority.
The purpose of this agreement is to establish a County-wide program for the abatement of abandoned vehicles. This agreement will allow the Commission to have a total of five members. The five members will consist as follows: Two members of the County Board of Supervisors appointed by said Board and one member from each of the City Councils of the Cities appointed by their respective Councils and one member at large.
Staff recommends the approval of the proposed agreement and the authorization of the Chair to sign.
FISCAL IMPACT (Narrative): This agreement has no fiscal impact.
STAFFING IMPACT (if applicable): This agreement is not projected to affect staffing levels.
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and the Cities of Clearlake and Lakeport Creating an Agency to be known as the Lake County Abandoned Vehicle Abatement Service Authority, and authorize to Chair to sign
6.5(a) Approve the Group Insurance Committee’s recommendation to renew the EIA Health, Dental, Vision and Life insurance plans for 2019; and (b) Authorize Human Resources to execute renewal documents for the 2019 plan year
Action Item
passed on consent
Staff memo
The County employees' health, dental, vision and life insurance plans are renewed annually. We are, again, happy to report that cost containment has been achieved by our participation in EIA Health. Detailed rates for the 2019 plan year are attached and are summarized as follows:
* EIA Health 4.3% increase
* Delta Dental 1.2% decrease
* VSP Vision no increase
* VOYA Life no increase
* MHN EAP no increase
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Approve the Group Insurance Committee's recommendation to renew the EIA Health, Dental, Vision and Life insurance plans for 2019; and (b) Authorize Human Resources to execute renewal documents for the 2019 plan year
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Jesse Puett, Interim Deputy Human Resources Director
DATE: August 7, 2018
SUBJECT: (a) Approve the Group Insurance Committee's recommendation to renew the EIA Health, Dental, Vision and Life insurance plans for 2019; and (b) Authorize Human Resources to execute renewal documents for the 2019 plan year
EXECUTIVE SUMMARY:
The County employees' health, dental, vision and life insurance plans are renewed annually. We are, again, happy to report that cost containment has been achieved by our participation in EIA Health. Detailed rates for the 2019 plan year are attached and are summarized as follows:
* EIA Health 4.3% increase
* Delta Dental 1.2% decrease
* VSP Vision no increase
* VOYA Life no increase
* MHN EAP no increase
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
(a) Approve the Group Insurance Committee's recommendation to renew the EIA Health, Dental, Vision and Life insurance plans for 2019; and (b) Authorize Human Resources to execute renewal documents for the 2019 plan year
6.6(Sitting as Lake County Sanitation District, Board of Directors) Approve an exception to Lake County Sewer Code Sec. 205, allowing APNs #013-040-16, #013-040-13, #013-040-10 and #050-406-02 to remain on private septic systems until such time as each system is in need of repairs or replacement, at which time, the property will be required to connect to the sewer system at owner’s expense
Action Item
passed on consent
Staff memo
Per Sec. 205 of the Lake County Code (Sewer Use Ordinance); "The owner of any building situated or constructed within the District and abutting on any street in which there is now located or may in the future be located a public sewer of the District, is hereby required at his or her expense to connect said building directly with the proper public sewer in accordance with the provisions of this Ordinance, within ninety (90) days after date of official notice to do so, provided that said public sewer is within two hundred (200) feet of the property line."
Prior to finalizing the plans for the new sewer district, some property owners had already invested a considerable amount of money installing or upgrading their septic systems after the fire. Originally we had planned on installing a "step-system" which would utilize septic tanks but the plans changed to the "Grinder Pump" system which does not use septic tanks. To be fair to those property owners and to assist fire victims in their recovery process, we agreed to allow property owners the option of being "grandfathered" in to remain on septic until such time as their septic system failed and needed repairs or replaced.
We made it very clear that no NEW permits for septic tanks and leach lines would be issued for the properties within the district.
To be "grand fathered" in, a property owner was required to notify us of their intentions and provide verification that their septic system had been inspected and approved by Environmental Health Department.
Four property owners have requested this and provided the necessary documentation.
They are:
Margaret Pataki 11522 Rose Anderson Rd, APN#013-040-16
Debra Ballew 11820 Anderson Springs Rd. APN#013-040-13
Whitney Vosburgh 11741 Anderson Springs Rd. APN#050-406-02
Patricia Jekel 19720 Beaver Lane APN#013-040-10
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
N/A
..Recommended Action
RECOMMENDED ACTION:
Approve an exception to Lake County Sewer Code Sec. 205 allowing APNs #013-040-16, #013-040-13, #013-040-10 and #050-406-02 to remain on private septic systems until such time as each system is in need of repairs or replacement, at which time, the property will be required to connect to the sewer system at owner's expense.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Jan Coppinger, Administrator
DATE: August 7, 2018
SUBJECT: (Sitting as Lake County Sanitation District, Board of Directors) Approve an exception to Lake County Sewer Code Sec. 205, allowing APNs #013-040-16, #013-040-13, #013-040-10 and #050-406-02 to remain on private septic systems until such time as each system is in need of repairs or replacement, at which time, the property will be required to connect to the sewer system at owner's expense.
EXECUTIVE SUMMARY:
A public sewer system has been approved for the Anderson Springs Community and is now under construction.
Per Sec. 205 of the Lake County Code (Sewer Use Ordinance); "The owner of any building situated or constructed within the District and abutting on any street in which there is now located or may in the future be located a public sewer of the District, is hereby required at his or her expense to connect said building directly with the proper public sewer in accordance with the provisions of this Ordinance, within ninety (90) days after date of official notice to do so, provided that said public sewer is within two hundred (200) feet of the property line."
Prior to finalizing the plans for the new sewer district, some property owners had already invested a considerable amount of money installing or upgrading their septic systems after the fire. Originally we had planned on installing a "step-system" which would utilize septic tanks but the plans changed to the "Grinder Pump" system which does not use septic tanks. To be fair to those property owners and to assist fire victims in their recovery process, we agreed to allow property owners the option of being "grandfathered" in to remain on septic until such time as their septic system failed and needed repairs or replaced.
We made it very clear that no NEW permits for septic tanks and leach lines would be issued for the properties within the district.
To be "grand fathered" in, a property owner was required to notify us of their intentions and provide verification that their septic system had been inspected and approved by Environmental Health Department.
Four property owners have requested this and provided the necessary documentation.
They are:
Margaret Pataki 11522 Rose Anderson Rd, APN#013-040-16
Debra Ballew 11820 Anderson Springs Rd. APN#013-040-13
Whitney Vosburgh 11741 Anderson Springs Rd. APN#050-406-02
Patricia Jekel 19720 Beaver Lane APN#013-040-10
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
N/A
..Recommended Action
RECOMMENDED ACTION:
Approve an exception to Lake County Sewer Code Sec. 205 allowing APNs #013-040-16, #013-040-13, #013-040-10 and #050-406-02 to remain on private septic systems until such time as each system is in need of repairs or replacement, at which time, the property will be required to connect to the sewer system at owner's expense.
6.7(Sitting as Lake County Sanitation District, Board of Directors) Approve agreement with California Exterminators Alliance for herbicide/pesticide application in the amount of $29,348 through June 30, 2019, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: Lake County Special Districts has need to contract with an herbicide/pesticide applicator to maintain its many facilities throughout the District in a weed and pest free condition. The District annually solicits bids from qualified, licensed contractors to perform the work. On June 6, 2018 the District advertised for services to be provided in the CSA's we manage, Kelseyville County Water Works District #3 and Lake County Sanitation District. Bids were due on July 11th, four bids were received and California Exterminators Alliance was the low bidder (Bid Tabulation attached). The bid was structured such that the award was based on the total price of services in all three entities, however due to the independent legal nature of the entities three separate contracts are required. The contract amounts for the County on behalf of the CSA's and KCWWD#3 are below the signing authority of the Special Districts Administrator and have been executed at that level. The bid price for the LACOSAN responsibility areas is $29,348.00 which exceeds the Administrator's signing authority and has been presented here for your consideration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $29,348
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This is a reoccurring annual cost which is let for bid each fiscal year. As a reoccurring cost it has been budgeted for.
STAFFING IMPACT (if applicable): Minimal staff input is required coordinating with the selected contractor.
..Recommended Action
RECOMMENDED ACTION: Approve agreement with California Exterminators Alliance for herbicide/pesticide application in the amount of $29,348 through June 30, 2019, and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Sanitation District, Board of Directors
FROM: Jan Coppinger, Administrator
DATE: August 7, 2018
SUBJECT: (Sitting as Lake County Sanitation District, Board of Directors) Approve agreement with California Exterminators Alliance for herbicide/pesticide application in the amount of $29,348 through June 30, 2019, and authorize the Chair to sign
EXECUTIVE SUMMARY: Lake County Special Districts has need to contract with an herbicide/pesticide applicator to maintain its many facilities throughout the District in a weed and pest free condition. The District annually solicits bids from qualified, licensed contractors to perform the work. On June 6, 2018 the District advertised for services to be provided in the CSA's we manage, Kelseyville County Water Works District #3 and Lake County Sanitation District. Bids were due on July 11th, four bids were received and California Exterminators Alliance was the low bidder (Bid Tabulation attached). The bid was structured such that the award was based on the total price of services in all three entities, however due to the independent legal nature of the entities three separate contracts are required. The contract amounts for the County on behalf of the CSA's and KCWWD#3 are below the signing authority of the Special Districts Administrator and have been executed at that level. The bid price for the LACOSAN responsibility areas is $29,348.00 which exceeds the Administrator's signing authority and has been presented here for your consideration.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $29,348
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This is a reoccurring annual cost which is let for bid each fiscal year. As a reoccurring cost it has been budgeted for.
STAFFING IMPACT (if applicable): Minimal staff input is required coordinating with the selected contractor.
..Recommended Action
RECOMMENDED ACTION: Approve agreement with California Exterminators Alliance for herbicide/pesticide application in the amount of $29,348 through June 30, 2019, and authorize the Chair to sign
6.8Adopt Proclamation Recognizing the 50th Anniversary of North Coast Opportunities, Inc.
Proclamation
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing the 50th Anniversary of North Coast Opportunities, Inc.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: August 7, 2018
SUBJECT: Adopt Proclamation Recognizing the 50th Anniversary of North Coast Opportunities, Inc.
EXECUTIVE SUMMARY:
North Coast Opportunities, Inc. is asking the Board of Supervisors to recognize their upcoming 50 year anniversary.
In honor of this event, North Coast Opportunities, Inc. (NCO) is hosting a family-friendly, class-reunion style picnic from 10:00 am to 2:00 pm on August 25th, 2018. Past and present staff, board members, clients, local officials, and the broader community is encouraged to join NCO at Todd Grove Park for this free, summertime event.
NCO is the community action agency that supports Lake and Mendocino Counties as well as parts of Humboldt, Sonoma, Del Norte, and Solano Counties. This large, open-air, family-style, 50th Anniversary Picnic is an opportunity for all communities served to celebrate NCO's impact today and into the future.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Recognizing the 50th Anniversary of North Coast Opportunities, Inc.
6.9Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2018-19 and Authorizing the Lake County Arts Council to Execute the Grant Contract
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Barbara Clark, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2018-19 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2018-19 and Authorizing the Lake County Arts Council to execute the grant contract.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: August 7, 2018
SUBJECT: Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2018-19 and Authorizing the Lake County Arts Council to execute the grant contract.
EXECUTIVE SUMMARY: Since 1986, the Lake County Arts Council has been recognized as the official representative of the Arts to the State-Local Partnership Program. We recently received a request from Barbara Clark, Executive Director of the Lake County Arts Council, for a Resolution authorizing the Lake County Arts Council to apply for the FY 2018-19 California Arts Council Grant.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Approving the Application of the Lake County Arts Council for the California Arts Council Grant for FY 2018-19 and Authorizing the Lake County Arts Council to execute the grant contract.
6.10Approve Amendment between the County of Lake and County of Yuba on behalf of Yuba-Sutter-Colusa Tri-County Regional Juvenile Rehabilitation Facility Maxine Singer Youth Guidance Center, Youth Housing Agreement for an amount not to exceed $48,000 per County Fiscal Year and a term ending June 30, 2019; and authorize the Chair to Sign
Agreement
passed on consent
Staff memo
Lake County Probation currently contracts with the Yuba-Sutter-Colusa Tri-County Regional Juvenile Rehabilitation Facility, Maxine Singer Youth Guidance Center for court ordered youth placement. This center is a youth camp that offers an alternative to traditional juvenile hall type placement.
Our existing agreement has a contract maximum of $25,000 per County Fiscal Year. Due to an increase in court ordered placements, we are seeking to increase that to a maximum of $48,000 per County Fiscal Year.
Funding for this Amendment is within what probation already has budgeted for placements. We would simply be using this facility as an alternative to other options as ordered by the Court.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested: none
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
As earlier stated, funding for this Amendment is within what probation already has budgeted for placements.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment between the County of Lake and County of Yuba on behalf of Yuba-Sutter-Colusa Tri-County Regional Juvenile Rehabilitation Facility Maxine Singer Youth Guidance Center, Youth Housing Agreement for an amount not to exceed $48,000 per County Fiscal Year and a term ending June 30, 2019; and authorize the Chair to Sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Howe, Chief Probation Officer
DATE: August 7, 2018
SUBJECT: Approve Amendment between the County of Lake and County of Yuba on behalf of Yuba-Sutter-Colusa Tri-County Regional Juvenile Rehabilitation Facility Maxine Singer Youth Guidance Center, Youth Housing Agreement for an amount not to exceed $48,000 per County Fiscal Year and a term ending June 30, 2019; and authorize the Chair to Sign
EXECUTIVE SUMMARY:
Lake County Probation currently contracts with the Yuba-Sutter-Colusa Tri-County Regional Juvenile Rehabilitation Facility, Maxine Singer Youth Guidance Center for court ordered youth placement. This center is a youth camp that offers an alternative to traditional juvenile hall type placement.
Our existing agreement has a contract maximum of $25,000 per County Fiscal Year. Due to an increase in court ordered placements, we are seeking to increase that to a maximum of $48,000 per County Fiscal Year.
Funding for this Amendment is within what probation already has budgeted for placements. We would simply be using this facility as an alternative to other options as ordered by the Court.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $48,000 annually
Amount Budgeted:
Additional Requested: none
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
As earlier stated, funding for this Amendment is within what probation already has budgeted for placements.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment between the County of Lake and County of Yuba on behalf of Yuba-Sutter-Colusa Tri-County Regional Juvenile Rehabilitation Facility Maxine Singer Youth Guidance Center, Youth Housing Agreement for an amount not to exceed $48,000 per County Fiscal Year and a term ending June 30, 2019; and authorize the Chair to Sign
6.11(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles with the Public Services Department; and (b) Authorize the Public Services Department / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Wondries Fleet Group in the amount of $52,572.86
Action Item
passed on consent
Staff memo
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of a 2003 Jeep Liberty and a 2000 Jeep Cherokee. Both vehicles are in need of major repairs that will cost more than their current values. The new vehicles will be placed in the Central Garage vehicle pool.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered local dealerships to solicit their proposals on suggested or equivalent vehicles. No local dealerships provided a proposal.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $57,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted for the purchase of the vehicles
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles with the Public Services Department; and
(b) Authorize the Public Services Department / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Wondries Fleet Group in the amount of $52,572.86
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: August 7, 2018
SUBJECT: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles for the Solid Waste division; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $52,572.86
EXECUTIVE SUMMARY:
Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of a 2003 Jeep Liberty and a 2000 Jeep Cherokee. Both vehicles are in need of major repairs that will cost more than their current values. The new vehicles will be placed in the Central Garage vehicle pool.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered local dealerships to solicit their proposals on suggested or equivalent vehicles. No local dealerships provided a proposal.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $52,572.86
Amount Budgeted: $57,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted for the purchase of the vehicles
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles with the Public Services Department; and
(b) Authorize the Public Services Department / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Wondries Fleet Group in the amount of $52,572.86
6.12(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles with the Public Services Department; and (b) Authorize the Public Services Department / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $53,059.72
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of RPK18 (a 2006 Ford F150 with approximately 180,000 miles) and RPK20 (a 2006 Ford F150 with approximately 160,000 miles). Both trucks are in need of major repairs that will cost more than their current values. The new vehicles will be placed in the Central Garage vehicle pool.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered local dealerships to solicit their proposals on suggested or equivalent vehicles. No local dealerships provided a proposal.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $53,915.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted for the purchase of the vehicles
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles with the Public Services Department; and
(b) Authorize the Public Services Department / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $53,059.72.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: August 7, 2018
SUBJECT: (a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles for the Parks and Recreation division; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $53,059.72
EXECUTIVE SUMMARY: Annually, the State of California's Procurement Division, complying with legal competitive bidding requirements, solicits vehicle bids throughout the State of California. A State contract is issued to the low bidders and the results are published and distributed to local agencies. Local agencies are given the opportunity to purchase these vehicles through the state at the same cost as the state.
Staff proposes the replacement of RPK18 (a 2006 Ford F150 with approximately 180,000 miles) and RPK20 (a 2006 Ford F150 with approximately 160,000 miles). Both trucks are in need of major repairs that will cost more than their current values. The new vehicles will be placed in the Central Garage vehicle pool.
In an effort to purchase vehicles locally, vehicle make and models are identified in the State Contract and this detailed information is delivered local dealerships to solicit their proposals on suggested or equivalent vehicles. No local dealerships provided a proposal.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $53,059.72
Amount Budgeted: $53,915.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Sufficient funds have been budgeted for the purchase of the vehicles
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
(a) Waive the normal sealed bid process under Ordinance #2406, Section 38.2 because there is no economic benefit to the County, for the purchase of two vehicles with the Public Services Department; and
(b) Authorize the Public Services Department / Assistant Purchasing Agent to issue a purchase order through the Statewide Bid Contract to Downtown Ford in the amount of $53,059.72.
6.13(a) Approve Rental Agreement between the County of Lake and Paul E. Lowen and Kevin Soto for Storage Hangar #1 at Lampson Field for the monthly amount of $300, and authorize the Chair to sign; and (b) Approve Rental Agreement between the County of Lake and Paul E. Lowen and Kevin Soto for Storage Hangar #2 at Lampson Field for the monthly amount of $500, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Attached rental agreements are for 2 separate metal storage hangars at Lampson Field Airport. The Board approved the original rental agreements with Mr. Lowen On April 17, 2018. Mr. Lowen has requested that the agreements be amended to add his business partner, Kevin Soto. All provisions of the original agreements remain the same and only Mr. Soto's name has been added.
Staff recommends that the Board of Supervisors consent to the rental agreements with Paul E. Lowen and Kevin Soto, and authorize the Chair to sign the attached agreements.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: 0
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors consent to the rental agreements with Paul E. Lowen and Kevin Soto, and authorize the Chair to sign the attached agreements.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: July 20, 2018
SUBJECT: (a) Approve Rental Agreement between the County of Lake and Paul E. Lowen and Kevin Soto for Storage Hangar #1 at Lampson Field for the monthly amount of $300, and authorize the Chair to sign; and (b) Approve Rental Agreement between the County of Lake and Paul E. Lowen and Kevin Soto for Storage Hangar #2 at Lampson Field for the monthly amount of $500, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Attached rental agreements are for 2 separate metal storage hangars at Lampson Field Airport. The Board approved the original rental agreements with Mr. Lowen On April 17, 2018. Mr. Lowen has requested that the agreements be amended to add his business partner, Kevin Soto. All provisions of the original agreements remain the same and only Mr. Soto's name has been added.
Staff recommends that the Board of Supervisors consent to the rental agreements with Paul E. Lowen and Kevin Soto, and authorize the Chair to sign the attached agreements.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: 0
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Staff recommends that the Board of Supervisors consent to the rental agreements with Paul E. Lowen and Kevin Soto, and authorize the Chair to sign the attached agreements.
6.14Adopt Resolution Approving Right-of-Way Certification, for the Active Transportation Program, Upper Lake Sidewalk Project, Federal Program # ATPL-5914(103)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As State funds will be used for the above project, Caltrans requires certification that all Right-of-Way is cleared before the project proceeds. All Right-of-Way for this project is now clear and we are ready to proceed with Certification.
Caltrans also requires the Right-of-Way certification be signed by an authorized signer, by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends that the Board of Supervisors approve the attached Resolution and Right-of-Way certification, and authorize the Certification to be signed by Scott De leon, Public Works Director.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: 0
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the attached Resolution and Right-of-Way certification, and authorize the Certification to be signed by Scott De leon, Public Works Director.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisor
FROM: Scott De Leon, Public Works Director
DATE: July 20, 2018
SUBJECT: Adopt Resolution Approving Right-of-Way Certification, for the Active Transportation Program, Upper Lake Sidewalk Project, Federal Program # ATPL-5914(103)
EXECUTIVE SUMMARY:
As State funds will be used for the above project, Caltrans requires certification that all Right-of-Way is cleared before the project proceeds. All Right-of-Way for this project is now clear and we are ready to proceed with Certification.
Caltrans also requires the Right-of-Way certification be signed by an authorized signer, by an approved resolution by the Board of Supervisors. Both documents have been prepared and are attached for your consideration.
Staff recommends that the Board of Supervisors approve the attached Resolution and Right-of-Way certification, and authorize the Certification to be signed by Scott De leon, Public Works Director.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: 0
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the attached Resolution and Right-of-Way certification, and authorize the Certification to be signed by Scott De leon, Public Works Director.
6.15Approve Contract Between the County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the amount of $38,899 from July 1, 2018 to June 30, 2019, and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
For multiple years now, Lake County Social Services has contracted with Lake Family Resource Center to provide necessary services and resources to teen parents. Lake Family Resource Center will provide services that help meet the overall goal that teen parents will graduate from high school, or an equivalent, with skills and knowledge to move toward self- sufficiency, including demonstrating nurturing parenting, a healthy lifestyle, and family stability. Social Services will collaborate by referring eligible clients, communicating necessary information and coordinating services.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Amount Budgeted: $38,899.00
Additional Requested: $0.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract Between the County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the amount of $38,899 from July 1, 2018 to June 30, 2019, and authorize the Chair to sign.
Thank you for your consideration.
Attachment: LFRC_Cal-Learn_TeenParenting_Contract_2018-2019
CC: Carlton Barker
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: August 7, 2018
SUBJECT: Approve Contract Between the County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the amount of $38,899 from July 1, 2018 to June 30, 2019, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
For multiple years now, Lake County Social Services has contracted with Lake Family Resource Center to provide necessary services and resources to teen parents. Lake Family Resource Center will provide services that help meet the overall goal that teen parents will graduate from high school, or an equivalent, with skills and knowledge to move toward self- sufficiency, including demonstrating nurturing parenting, a healthy lifestyle, and family stability. Social Services will collaborate by referring eligible clients, communicating necessary information and coordinating services.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $38,899.00
Amount Budgeted: $38,899.00
Additional Requested: $0.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract Between the County of Lake and Lake Family Resource Center for Cal-Learn Teen Parenting Services in the amount of $38,899 from July 1, 2018 to June 30, 2019, and authorize the Chair to sign.
Thank you for your consideration.
Attachment: LFRC_Cal-Learn_TeenParenting_Contract_2018-2019
CC: Carlton Barker
6.16Approve Contract Between the County of Lake and Lake Family Resource Center for Child Abuse Prevention, Intervention, and Treatment Services in the Amount of $75,883 from July 1, 2018 to June 30, 2020 and authorize the Chair to Sign
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Lake Family Resource Center and Lake County Social Services have worked together since 2002 to use the Child Abuse Prevention, Intervention, and Treatment (CAPIT) funds, which are allocated annually by the State, to provide parenting services open to all Lake County residents. These funds are used by Lake Family Resource Center to provide an in-home Nurturing Parenting Program which teaches referred parents nurturing skills, with lessons catered to individual needs.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Amount Budgeted: $75,883.00
Additional Requested: $0.00
Annual Cost (if planned for future years): $75,883.00
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract Between the County of Lake and Lake Family Resource Center for Child Abuse Prevention, Intervention, and Treatment Services in the Amount of $75,883 from July 1, 2018 to June 30, 2020 and authorize the Chair to Sign.
Attachment: LFRC_Capit_Contract_2018-2020
CC: Carlton Barker
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: August 7, 2018
SUBJECT: Approve Contract Between the County of Lake and Lake Family Resource Center for Child Abuse Prevention, Intervention, and Treatment Services in the Amount of $75,883 from July 1, 2018 to June 30, 2020 and authorize the Chair to Sign
EXECUTIVE SUMMARY:
Lake Family Resource Center and Lake County Social Services have worked together since 2002 to use the Child Abuse Prevention, Intervention, and Treatment (CAPIT) funds, which are allocated annually by the State, to provide parenting services open to all Lake County residents. These funds are used by Lake Family Resource Center to provide an in-home Nurturing Parenting Program which teaches referred parents nurturing skills, with lessons catered to individual needs.
FISCAL IMPACT: __ None X_Budgeted __Non-Budgeted
Estimated Cost: $75,883.00
Amount Budgeted: $75,883.00
Additional Requested: $0.00
Annual Cost (if planned for future years): $75,883.00
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract Between the County of Lake and Lake Family Resource Center for Child Abuse Prevention, Intervention, and Treatment Services in the Amount of $75,883 from July 1, 2018 to June 30, 2020 and authorize the Chair to Sign.
Attachment: LFRC_Capit_Contract_2018-2020
CC: Carlton Barker
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 6.1 through 6.16. The motion carried by the following vote:
7. Timed Items
7.19:05 A.M. - Public Input
Clerk’s notes: Richard Knoll spoke.
7.39:15 A.M. - (a) Consideration of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
Proclamation
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person on August 7, 2018, this memo serves as my formal recommendation consider and ratify the Public Health Proclamation.
Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities.
..Recommended Action
RECOMMENDED ACTION:
Approval of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gary Pace, M.D., Interim Public Health Officer
DATE: August 7, 2018
SUBJECT: (a) Consideration of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person on August 7, 2018, this memo serves as my formal recommendation consider and ratify the Public Health Proclamation.
Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities.
..Recommended Action
RECOMMENDED ACTION:
Approval of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire
(a) On motion of Supervisor Scott, and by vote of the Board, approved the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: (a) Health Services Director Denise Pomeroy presented the item to the Board. Environmental Health Director Jasjit Kang was also present.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) County Administrative Officer Carol Huchingson gave an update on the Mendocino Complex Fire. Air Pollution Control Officer Doug Gearhart gave a status report on the current air quality. Environmental Health Director Jasjit Kang spoke. Ms. Huchingson reported that CalFire would be broadcasting a virtual meeting on Wednesday, August 8, 2018 at 6:00 p.m. A Local Assistance Center (LAC) will be opening tomorrow at the Lakeport Senior Center with the Lakeport Transit Authority assisting with the transportation of disaster victims.
Chair Steele asked if anyone present wished to speak and Richard Knoll spoke. No one else wished to speak and the public input portion of this item was closed.
7.49:16 A.M. - Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Proclamation
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
The Pawnee fire is 100% contained as of July 8, 2018. While, removal of hazardous materials and remediation of burned properties is in progress, it is early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local Health Emergency by the County Health Officer, which was initiated on June 23, 2018, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer for the Pawnee Fire last updated on July 24, 2018 be extended for an additional two-week period of time.
Your approval is requested and recommended. Thank you.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Dr. Gary Pace, as the Interim County Public Health Officer has reviewed and agrees with the continuation and therefore respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gary Pace, M.D., Interim Public Health Officer
DATE: August 7, 2018
SUBJECT: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
The Pawnee fire is 100% contained as of July 8, 2018. While, removal of hazardous materials and remediation of burned properties is in progress, it is early in the process, such that only a portion of ash and other hazardous, or potentially hazardous materials has been removed. Further, although the threat of additional fire damage to structures in impacted areas is reduced, it is not absent. Families have re-entered burned areas that may pose both acute and chronic health risks as well as threats to the environment if timely and appropriate clean-up efforts are not supported.
Continuing the Proclamation of a Local Health Emergency by the County Health Officer, which was initiated on June 23, 2018, serves to enable assistance from state and federal agencies and provides for streamlined procedures, which are essential for the health and safety of the communities impacted by the other recent fires. Therefore, it is recommended that the Proclamation of a Local Health Emergency by the Lake County Health Officer for the Pawnee Fire last updated on July 24, 2018 be extended for an additional two-week period of time.
Your approval is requested and recommended. Thank you.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Dr. Gary Pace, as the Interim County Public Health Officer has reviewed and agrees with the continuation and therefore respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Health Services Director Denise Pomeroy presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.59:30 A.M. - Consideration of Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District (LCTID) (THIS ITEM TO BE CONTINUED TO AUGUST 21, 2018 @ 9:30 A.M.)
Resolution
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
If established, the Lake County Tourism Improvement District (LCTID) is a benefit assessment district proposed to help fund marketing and sales promotion efforts for Lake County, Lakeport, and Clearlake lodging businesses. As your Board is aware, this approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights. The proposed LCTID includes all lodging businesses located within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
Local hoteliers decided to pursue formation of the LCTID in order to create a dedicated revenue source devoted to marketing Lake County as a tourist, meeting, and events destination. If established, the LCTID would generate approximately $340,000 on an annual basis for promotion of travel and tourism specific to Lake County.
TOURISM IMPROVEMENT DISTRICTS
Tourism Improvement Districts (TIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow lodging and tourism-related business owners to organize their efforts to increase tourism. Lodging business owners within the district fund the TID through non-tax room assessments, and those funds are used to provide services that the businesses desire and that benefit the lodging businesses within the TID.
TID benefits:
� Funds cannot be diverted for other government programs
� They are customized to fit the needs of each destination
� They allow for a wide range of services; including Marketing of the Destination, Tourism Promotion Activities, and Sales Lead Generation
� They are designed, created, and governed by those who will pay the assessment
� They provide a stable funding source for tourism promotion
� Formation of a board representing lodging business owners and hoteliers
In California, TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area.
The Management District Plan (Attachment 1) includes the proposed boundary of the LCTID, a service plan and budget and a proposed means of governance. The LCTID will include all lodging businesses, existing and in the future, available for public occupancy within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
The proposed LCTID will have a five (5) year life. The assessment will be implemented beginning September 1, 2018. Once per year beginning on the anniversary of LCTID formation there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the LCTID.
The County and cities will be responsible for collecting the assessment on a monthly or quarterly basis from each lodging business located in the LCTID boundaries. The County and cities shall forward the assessments to Visit Lake County California, which will have the responsibility of managing LCTID programs as provided in the Management District Plan. The County and cities shall retain a fee equal to two percent (2%) of the amount of assessment collected to cover their costs of collection and administration.
DISTRICT FORMATION PROCESS
June 19, 2018 RESOLUTION OF INTENTION HEARING (COMPLETED)
Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than fifty percent (50%) of the assessments proposed to be levied, the Board of Supervisors may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district.
Petition Status: Petitions in favor of district formation were submitted by 23 hotels, which represent 58.6% of the total LCTID assessment. This majority petition allows the Board to initiate proceedings for LCTID formation at the June 19, 2018 meeting.
RESOLUTION REQUESTING CONSENT (COMPLETED)
The Property and Business Improvement District Law of 1994 requires the County to obtain the consent of any other jurisdictions that are proposed to be included in the LCTID boundary. Adopting this resolution will formally request the consent of the cities of Lakeport and Clearlake to be included in the LCTID. Each city must grant their consent to be included in the proposed LCTID prior to the final public hearing.
June 22, 2018 NOTICE (COMPLETED)
The Property and Business Improvement District Act of 1994 requires the County mail written notice to the owners of all businesses proposed to be within the LCTID. Mailing the notice begins a mandatory forty-five (45) day period in which owners may protest LCTID formation.
July 24, 2018 PUBLIC MEETING (COMPLETED)
Allow public testimony on the establishment of the LCTID and levy of assessments. No Board action required.
August 7, 2018 FINAL PUBLIC HEARING
If written protests are received from the owners of businesses in the proposed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
At the conclusion of the public hearing to establish the LCTID, the Board may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them.
If the Board, following the public hearing, decides to establish the proposed LCTID, the Board shall adopt a Resolution of Formation.
FISCAL IMPACT (Narrative):
The County will receive a fee of two percent (2%) of the amount of TID assessment collected within the unincorporated areas to cover the Auditor-Controller's costs of administration.
STAFFING IMPACT (if applicable): None
RESULT OF RECOMMENDED ACTION:
Adoption of this Resolution will result in the formation of the Lake County Tourism Improvement District.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 7, 2018
SUBJECT: Consideration of Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District (LCTID)
EXECUTIVE SUMMARY:
If established, the Lake County Tourism Improvement District (LCTID) is a benefit assessment district proposed to help fund marketing and sales promotion efforts for Lake County, Lakeport, and Clearlake lodging businesses. As your Board is aware, this approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights. The proposed LCTID includes all lodging businesses located within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
Local hoteliers decided to pursue formation of the LCTID in order to create a dedicated revenue source devoted to marketing Lake County as a tourist, meeting, and events destination. If established, the LCTID would generate approximately $340,000 on an annual basis for promotion of travel and tourism specific to Lake County.
TOURISM IMPROVEMENT DISTRICTS
Tourism Improvement Districts (TIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow lodging and tourism-related business owners to organize their efforts to increase tourism. Lodging business owners within the district fund the TID through non-tax room assessments, and those funds are used to provide services that the businesses desire and that benefit the lodging businesses within the TID.
TID benefits:
� Funds cannot be diverted for other government programs
� They are customized to fit the needs of each destination
� They allow for a wide range of services; including Marketing of the Destination, Tourism Promotion Activities, and Sales Lead Generation
� They are designed, created, and governed by those who will pay the assessment
� They provide a stable funding source for tourism promotion
� Formation of a board representing lodging business owners and hoteliers
In California, TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area.
The Management District Plan (Attachment 1) includes the proposed boundary of the LCTID, a service plan and budget and a proposed means of governance. The LCTID will include all lodging businesses, existing and in the future, available for public occupancy within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
The proposed LCTID will have a five (5) year life. The assessment will be implemented beginning September 1, 2018. Once per year beginning on the anniversary of LCTID formation there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the LCTID.
The County and cities will be responsible for collecting the assessment on a monthly or quarterly basis from each lodging business located in the LCTID boundaries. The County and cities shall forward the assessments to Visit Lake County California, which will have the responsibility of managing LCTID programs as provided in the Management District Plan. The County and cities shall retain a fee equal to two percent (2%) of the amount of assessment collected to cover their costs of collection and administration.
DISTRICT FORMATION PROCESS
June 19, 2018 RESOLUTION OF INTENTION HEARING (COMPLETED)
Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than fifty percent (50%) of the assessments proposed to be levied, the Board of Supervisors may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district.
Petition Status: Petitions in favor of district formation were submitted by 23 hotels, which represent 58.6% of the total LCTID assessment. This majority petition allows the Board to initiate proceedings for LCTID formation at the June 19, 2018 meeting.
RESOLUTION REQUESTING CONSENT (COMPLETED)
The Property and Business Improvement District Law of 1994 requires the County to obtain the consent of any other jurisdictions that are proposed to be included in the LCTID boundary. Adopting this resolution will formally request the consent of the cities of Lakeport and Clearlake to be included in the LCTID. Each city must grant their consent to be included in the proposed LCTID prior to the final public hearing.
June 22, 2018 NOTICE (COMPLETED)
The Property and Business Improvement District Act of 1994 requires the County mail written notice to the owners of all businesses proposed to be within the LCTID. Mailing the notice begins a mandatory forty-five (45) day period in which owners may protest LCTID formation.
July 24, 2018 PUBLIC MEETING (COMPLETED)
Allow public testimony on the establishment of the LCTID and levy of assessments. No Board action required.
August 7, 2018 FINAL PUBLIC HEARING
If written protests are received from the owners of businesses in the proposed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
At the conclusion of the public hearing to establish the LCTID, the Board may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them.
If the Board, following the public hearing, decides to establish the proposed LCTID, the Board shall adopt a Resolution of Formation.
FISCAL IMPACT (Narrative):
The County will receive a fee of two percent (2%) of the amount of TID assessment collected within the unincorporated areas to cover the Auditor-Controller's costs of administration.
STAFFING IMPACT (if applicable): None
RESULT OF RECOMMENDED ACTION:
Adoption of this Resolution will result in the formation of the Lake County Tourism Improvement District.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District.
On motion of Supervisor Simon, and by vote of the board, approved to continue this item to August 21, 2018 at 9:30 a.m. The motion carried by the following vote:
Clerk’s notes: Deputy County Administrative Officer Michelle Scully presented the item to the Board and requested a continuance to August 21, 2018 at 9:30 a.m.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.610:00 A.M. - PUBLIC BID OPENING – Consideration of Bids to Purchase the Bevins Court Properties in Lakeport, CA (DUE TO THE MANDATED EVACUATION OF THE CITY OF LAKEPORT DUE TO DISASTER, THE PUBLIC BID OPENING WILL BE CONTINUED TO AUGUST 14, 2018 @ 10:15 A.M.)
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
On July 10, 2018 your Board declared by Resolution that the Bevins Court properties in Lakeport was surplus to the needs of the County and set a minimum bid price of $294,000 as well as establishing appropriate terms and conditions including payment of a real estate broker commission. August 7, 2018 was subsequently established as the date for consideration of written and oral bids by your Board.
Pursuant to Government Code � 25530 and 25531, all written bids shall be publicly opened, examined, and declared by the Board and before accepting any written bid, the Board shall call for oral bids. Oral bids are subject to the same terms and conditions as written bids and must exceed the highest responsible written bid by 5 percent and subsequent oral bids must also exceed the previous oral bid by 5 percent.
The highest bid, whether written or oral, from a responsible bidder which conforms to all terms and conditions previously specified shall be finally accepted or the Board may reject all bids. In determining which is the highest sealed proposal, the Board shall not subtract therefrom the commission, if any, which the proposal provides shall be paid to a licensed real estate broker.
If your Board should accept a final bid, an earnest money deposit of 4 percent of the purchase price shall be deposited in an escrow account by the winning bidder by 2:00 P.M. on, August 7, 2018. The earnest money deposit shall be refundable only within the first 30 days of escrow.
FISCAL IMPACT: __X__None _____Budgeted _____Non-Budgeted
Amount Budgeted:
Additional Request:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT: N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board consider written and oral bids to purchase the Bevins Court properties in Lakeport, CA.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 7, 2018
SUBJECT: PUBLIC BID OPENING - Consideration of Bids to Purchase the Bevins Court Properties in Lakeport, CA (DUE TO THE MANDATED EVACUATION OF THE CITY OF LAKEPORT DUE TO DISASTER, THE PUBLIC BID OPENING WILL BE CONTINUED TO AUGUST 14, 2018 @ 10:15 A.M.)
***NOTE - Any bids that have been received will not be opened today. Anyone with an oral bid can either submit a written bid or return with an oral bid on August 14, 2018 @ 10:15 A.M.
EXECUTIVE SUMMARY:
On July 10, 2018 your Board declared by Resolution that the Bevins Court properties in Lakeport was surplus to the needs of the County and set a minimum bid price of $294,000 as well as establishing appropriate terms and conditions including payment of a real estate broker commission. August 7, 2018 was subsequently established as the date for consideration of written and oral bids by your Board.
Pursuant to Government Code � 25530 and 25531, all written bids shall be publicly opened, examined, and declared by the Board and before accepting any written bid, the Board shall call for oral bids. Oral bids are subject to the same terms and conditions as written bids and must exceed the highest responsible written bid by 5 percent and subsequent oral bids must also exceed the previous oral bid by 5 percent.
The highest bid, whether written or oral, from a responsible bidder which conforms to all terms and conditions previously specified shall be finally accepted or the Board may reject all bids. In determining which is the highest sealed proposal, the Board shall not subtract therefrom the commission, if any, which the proposal provides shall be paid to a licensed real estate broker.
If your Board should accept a final bid, an earnest money deposit of 4 percent of the purchase price shall be deposited in an escrow account by the winning bidder by 2:00 P.M. on, August 7, 2018. The earnest money deposit shall be refundable only within the first 30 days of escrow.
FISCAL IMPACT: __X__None _____Budgeted _____Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Request:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT: N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board consider written and oral bids to purchase the Bevins Court properties in Lakeport, CA.
On motion of Supervisor Scott, and by vote of the Board, approved to continue the consideration of Bids to Purchase the Bevins Court Properties in Lakeport, CA to August 14, 2018 @ 10:15 A.M. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board and requested a continuace to August 14, 2018 @ 10:15 a.m., due to the mandated evacuation of the City of Lakeport due to the disaster.
Chair Steele asked if anyone present wished to speak. No one present wished to speak and the public input portion of this item was closed.
8. Non-Timed Items
8.1Supervisors’ weekly calendar, travel and reports
8.2Consideration of change in Board of Supervisors Committee Assignments to appoint Jim Steele as Chair to the Disaster Council
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As you are all aware, I am presently Chair of our Disaster Council. Due to the priorities of District 5, I have made the decision to step down from the Council in order to focus on other important disaster prevention efforts in my district. Supervisor Smith is Vice Chair of the Council.
It is my understanding that Supervisor Steele has interest in serving as Chair of the Disaster Council and I recommend that the Board appoint him.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint Jim Steele as Chair of the Disaster Council.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, 5th District Supervisor
DATE: August 7, 2018
SUBJECT: Consideration of change in Board of Supervisors Committee Assignments to appoint Jim Steele as Chair to the Disaster Council
EXECUTIVE SUMMARY:
As you are all aware, I am presently Chair of our Disaster Council. Due to the priorities of District 5, I have made the decision to step down from the Council in order to focus on other important disaster prevention efforts in my district. Supervisor Smith is Vice Chair of the Council.
It is my understanding that Supervisor Steele has interest in serving as Chair of the Disaster Council and I recommend that the Board appoint him.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint Jim Steele as Chair of the Disaster Council.
On motion of Supervisor Simon, and by vote of the Board, appointed Jim Steele as the Chair for the Disaster Council. The motion carried by the following vote:
Clerk’s notes: Supervisor Brown presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.3Discussion/Consideration of Constituent concerns about their inability to make timely tax payments due to office closure resulting from disaster and the mandatory evacuation of Lakeport
Action Item
approved
Staff memo
EXECUTIVE SUMMARY:
I am receiving calls from numerous constituents about their inability to make timely tax payments during this time of disaster, mandatory evacuation and office closure. I want to be sure such persons are not penalized for late payments - either monetarily or in terms of notification to their lenders, if applicable. I am requesting the Treasurer-Tax Collector be present for this discussion and be prepared to take the necessary steps to ensure best outcomes for our constituents.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion only.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, 5th District Supervisor
DATE: August 7, 2018
SUBJECT: Discussion/Consideration of Constituent concerns about their inability to make timely tax payments due to office closure resulting from disaster and the mandatory evacuation of Lakeport
EXECUTIVE SUMMARY:
I am receiving calls from numerous constituents about their inability to make timely tax payments during this time of disaster, mandatory evacuation and office closure. I want to be sure such persons are not penalized for late payments - either monetarily or in terms of notification to their lenders, if applicable. I am requesting the Treasurer-Tax Collector be present for this discussion and be prepared to take the necessary steps to ensure best outcomes for our constituents.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Discussion only.
There was Board Consensus to extend the delinquent date to August 15, 2018 for the supplemental taxes due by July 31, 2018 in Lake County.
Clerk’s notes: Barbara Ringen presented the item to the Board. The delinquent date will be extended to August 15, 2018 for the supplemental taxes due by July 31, 2018, due to the closure of the Courthouse during the mandatory evacuation.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.4Consideration of Request for Board Approval of Recommended Changes to Paid Emergency Leave (PEL) Policy
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
I am recommending changes to the County Policy on PEL, which, as written, would provide support to County employees affected by the River and Ranch Fires, and other future disasters declared in Lake County.
As your Board is well aware, the recent wildfires have forced numerous mandatory evacuations and closures of County office. Prior to the latest incidents, the policy provided for up to 8 hours total per employee of PEL when an employee's workplace has been evacuated/unavailable and the employee was not or could not be directed to report to an alternate worksite or to a disaster service worker assignment.
Now, after a period of extended mandatory evacuation, I am recommending the policy provide for up to 40 hours total per employee of PEL, subject to declaration by the CAO on a day-by-day basis, during a mandatory evacuation. In addition, I am recommending language be added to the policy encouraging Department Heads to find alternative worksites, whenever possible, for County employees who are displaced by such workplace emergencies.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve policy changes authorizing initiation of the Meet and Confer process as appropriate.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: August 7, 2018
SUBJECT: Consideration of Request for Board Approval of Recommended Changes to Paid Emergency Leave (PEL) Policy
EXECUTIVE SUMMARY:
I am recommending changes to the County Policy on PEL, which, as written, would provide support to County employees affected by the River and Ranch Fires, and other future disasters declared in Lake County.
As your Board is well aware, the recent wildfires have forced numerous mandatory evacuations and closures of County office. Prior to the latest incidents, the policy provided for up to 8 hours total per employee of PEL when an employee's workplace has been evacuated/unavailable and the employee was not or could not be directed to report to an alternate worksite or to a disaster service worker assignment.
Now, after a period of extended mandatory evacuation, I am recommending the policy provide for up to 40 hours total per employee of PEL, subject to declaration by the CAO on a day-by-day basis, during a mandatory evacuation. In addition, I am recommending language be added to the policy encouraging Department Heads to find alternative worksites, whenever possible, for County employees who are displaced by such workplace emergencies.
FISCAL IMPACT: X__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve policy changes authorizing initiation of the Meet and Confer process as appropriate.
On motion of Supervisor Smith, and by vote of the Board, approved the recommended changes to the Paid Emergency Leave (PEL) Policy, authorizing the initiation of the meet and confer process. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.5(a) Consideration of an Ordinance Establishing a Cannabis Business Tax in the Unincorporated Areas of the County of Lake (Second Reading); (b) Consideration of a Tax Measure, a General Purpose Local Revenue Measure for the November 6, 2018 General Election; and (c) Consideration of a Resolution Placing the Lake County Cannabis Business Tax Ordinance and the Ballot Measure Statement for the November 6, 2018 Election
Ordinance
Adopted
Carried 4-0 — moved by Simon
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Brown: absent Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
a. On August 7, your Board may offer the ordinance for passage.
Pursuant to its terms, the ordinance will not become operative unless and until approved by a majority vote of the eligible voters of Lake County on November 6, 2018. If your Board determines to approve the ordinance, please then consider language of the ballot question. The ballot question may not exceed 75 words. Below is a possible ballot question. Your Board may alter the language in any way you choose on August 7; however, the question itself may not exceed 75 words. The ordinance will appear on the ballot as Measure "___".
Shall Article VII be added to Chapter 18 of the Lake County Code imposing a
Cannabis Business Tax in the unincorporated areas of the County, which, as of
January 1, 2021, will impose an annual tax of $1.00 per square foot for nursery
cultivation, 4% of gross receipts on a cannabis dispensary, micro-business, or
delivery business, and 2.5% of gross receipts on a cannabis manufacturing,
processing, transportation, distribution or other type of cannabis business?"
b. Your Board may approve the language of the ballot question by motion.
Once your Board has determined the appropriate language for the ballot question, the final step is your review of the Resolution Calling an Election to Submit to the Voters in the Unincorporated Area of the County an Ordinance Imposing a Commercial Cannabis Business Tax on Commercial Cannabis.
The language of the resolution may be modified by your Board on August 7 as long as the requirements of Government Code section 53724 are met. As to a general purpose tax as is proposed here, the resolution must include the type of tax and the rate of the tax, the method of collection, and the date upon which an election shall be held on the issue.
c. When your Board is satisfied with the language of the resolution, you may offer for passage the Resolution Calling for an Election.
Thank you.
..Recommended Action
RECOMMENDED ACTION:
(a) Your Board may offer the ordinance for passage.
(b) Your Board may approve the language of the ballot question by motion.
(c) When your Board is satisfied with the language of the resolution, you may offer for passage the Resolution Calling for an Election.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: ANITA L. GRANT, County Counsel
DATE: August 7, 2018
SUBJECT: (a) Consideration of an Ordinance Establishing a Cannabis Business Tax in the Unincorporated Areas of the County of Lake (Second Reading); (b) Consideration of a Tax Measure, a General Purpose Local Revenue Measure for the November 6, 2018 General Election; and (c) Consideration of a Resolution Placing the Lake County Cannabis Business Tax Ordinance and the Ballot Measure Statement for the November 6, 2018 Election
EXECUTIVE SUMMARY:
At the July 24, 2018 meeting of the Board of Supervisors, your Board approved some final amendments to the Lake County Cannabis Business on Tax Ordinance and, after the first reading, advanced the ordinance to August 7, 2018 for consideration of passage.
a. On August 7, your Board may offer the ordinance for passage.
Pursuant to its terms, the ordinance will not become operative unless and until approved by a majority vote of the eligible voters of Lake County on November 6, 2018. If your Board determines to approve the ordinance, please then consider language of the ballot question. The ballot question may not exceed 75 words. Below is a possible ballot question. Your Board may alter the language in any way you choose on August 7; however, the question itself may not exceed 75 words. The ordinance will appear on the ballot as Measure "___".
Shall Article VII be added to Chapter 18 of the Lake County Code imposing a
Cannabis Business Tax in the unincorporated areas of the County, which, as of
January 1, 2021, will impose an annual tax of $1.00 per square foot for nursery
cultivation, 4% of gross receipts on a cannabis dispensary, micro-business, or
delivery business, and 2.5% of gross receipts on a cannabis manufacturing,
processing, transportation, distribution or other type of cannabis business?"
b. Your Board may approve the language of the ballot question by motion.
Once your Board has determined the appropriate language for the ballot question, the final step is your review of the Resolution Calling an Election to Submit to the Voters in the Unincorporated Area of the County an Ordinance Imposing a Commercial Cannabis Business Tax on Commercial Cannabis.
The language of the resolution may be modified by your Board on August 7 as long as the requirements of Government Code section 53724 are met. As to a general purpose tax as is proposed here, the resolution must include the type of tax and the rate of the tax, the method of collection, and the date upon which an election shall be held on the issue.
c. When your Board is satisfied with the language of the resolution, you may offer for passage the Resolution Calling for an Election.
Thank you.
..Recommended Action
RECOMMENDED ACTION:
(a) Your Board may offer the ordinance for passage.
(b) Your Board may approve the language of the ballot question by motion.
(c) When your Board is satisfied with the language of the resolution, you may offer for passage the Resolution Calling for an Election.
(a) Supervisor Simon offered the Ordinance and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott and Steele
Absent: Supervisor Brown
(b) On motion of Supervisor Simon, and by vote of the Board, approved a Tax Measure, a General Purpose Local Revenue Measure for the November 6, 2018 General Election. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott and Steele
Absent: Supervisor Brown
(c) Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott and Steele
Absent: Supervisor Brown
Clerk’s notes: County Counsel Anita Grant presented the item to the Board.
Chairman Steele asked if anyone present wished to speak and Michael Green spoke. No one else wished to speak and the public input portion of this item was closed.