Board Of Supervisors — Tuesday, June 19, 2018
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation by Animal Care & Control - Animals Available for Adoption
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
5.1(Sitting as the Lake County Air Quality Management District Board of Directors): Discussion and Consideration of a Letter of Opposition to AB2336 regarding School Bus Funding, and authorize the Chair to sign
Letter
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
On Thursday, June 14th, I was made aware of an Assembly Bill that will affect a significant source of funding to replace older school buses in Lake County. This bill if it is passes will prevent Lake County and many other counties from participating in the Low Emission School Bus Replacement Program, as all funds for this program will be prioritized for the San Joaquin Valley and South Coast Air Districts.
I am requesting an opportunity to discuss this Assembly Bill and request the Board Approve sending an opposition letter to the Environmental Committee Chair and the Author.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize the Chair to sign and send an opposition letter to AB2336.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors
FROM: Douglas Gearhart, APCO
DATE: June 19, 2018
SUBJECT: (Sitting as the Lake County Air Quality Management District Board of Directors): Discussion and Consideration of a Letter of Opposition to AB2336 regarding School Bus Funding, and authorize the Chair to sign
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action came to my attention subsequent to the posting of the current agenda.
There is a need to take immediate action before the next available agenda.
On Thursday, June 14th, I was made aware of an Assembly Bill that will affect a significant source of funding to replace older school buses in Lake County. This bill if it is passes will prevent Lake County and many other counties from participating in the Low Emission School Bus Replacement Program, as all funds for this program will be prioritized for the San Joaquin Valley and South Coast Air Districts.
I am requesting an opportunity to discuss this Assembly Bill and request the Board Approve sending an opposition letter to the Environmental Committee Chair and the Author.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize the Chair to sign and send an opposition letter to AB2336.
On motion of Director Smith, and by vote of the Board, approved a Letter of Opposition to AB2336 regarding School Bus Funding, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Director of Air Quality Doug Gearhart presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Current Construction Projects - Contract Change Orders
6.1Consideration of (a) Contract Change Order No. 2 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $6,827.65; (b) Contract Change Order No. 3 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $18,036.14; (c) Contract Change Order No. 4 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $8,024.91; (d) Contract Change Order No. 5 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $26,622.52; (e) Contract Change Order No. 6 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $53,295.40
Action Item
approved
Carried 5-0
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Change Order No. 2
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. It was determined in the field that six trees and seven stumps in addition to the contract work need to be removed on the south side of Highway 20 from Station 1046+50 to 1049+75 to make room for the new sidewalk, driveways and CMU wall. This work also necessitated the removal and replacement of that portion of the ESA fence and additional backfill.
This Change Order No. Two (2) provides compensation for this additional tree removal work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Two for an increase of $6,827.65, for a revised contract amount of $5,172,335.79.
Change Order No. 3
Granite Construction Company identified an issue with the design of the new 36 inch pipe that was called out to be installed at the G4 drainage inlet located at station 1046+70. A new design was issued after coordination with Caltrans.
This Change Order No. Three (3) provides compensation for this additional storm drain work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Three for an increase of $18,036.14, for a revised contract amount of $5,190,371.93.
Change Order No. 4
Granite Construction Company identified an issue with sewer service laterals that were located above the bottom of footing for the northwest retaining wall at several locations. A design as approved to sleeve around the sewer service laterals through the retaining wall footing.
This Change Order No. Four (4) provides compensation for this additional work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Four for an increase of $8,024.91, for a revised contract amount of $5,198,396.84.
Change Order No. 5
During excavation for replacement of a storm drain, an unmarked, unidentified 6" water line was compromised. After multiple attempts to have Clearlake Oaks County Water District (CLOCWD) relocate the water line in conflict it was determined the CLOCWD would not handle the required work. In order to move forward with construction Granite Construction Company was directed to proceed with offsetting the waterline and moving it out of the way of construction.
This Change Order No. Five (5) provides compensation for this additional work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Five for an increase of $26,622.52, for a revised contract amount of $5,225,019.36.
Change Order No. 6
During excavation for replacement of an existing storm drain it was discovered that the storm drain pipe was encased in concrete. The concrete encasement removal required additional work, manpower, equipment and hauling in order for planned improvements to be placed. Additionally, during excavation of the unknown concrete an abandoned storm drain blockage became unplugged and filled the bottom of the trench with water resulting in additional work by the contractor.
This Change Order No. Six (6) provides compensation for this additional work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Six for an increase of $53,295.40, for a revised contract amount of $5,278,314.76.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors approve (a) Change Order No. Two for an increase of $6,827.65, for a revised contract amount of $5,172,335.79, and authorize the Chair to sign; (b) Change Order No. Three for an increase of $18,036.14, for a revised contract amount of $5,190,371.93, and authorize the Chair to sign; (c) Change Order No. Four for an increase of $8,024.91, for a revised contract amount of $5,198,396.84, and authorize the Chair to sign; (d) Change Order No. Five for an increase of $26,622.52, for a revised contract amount of $5,225,019.36, and authorize the Chair to sign; and (e) Change Order No. Six for an increase of $53,295.40, for a revised contract amount of $5,278,314.76, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: June 14, 2018
SUBJECT: Consideration of (a) Contract Change Order No. 2 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $6,827.65; (b) Contract Change Order No. 3 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $18,036.14; (c) Contract Change Order No. 4 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $8,024.91; (d) Contract Change Order No. 5 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $26,622.52; (e) Contract Change Order No. 6 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $53,295.40
EXECUTIVE SUMMARY:
Change Order No. 2
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. It was determined in the field that six trees and seven stumps in addition to the contract work need to be removed on the south side of Highway 20 from Station 1046+50 to 1049+75 to make room for the new sidewalk, driveways and CMU wall. This work also necessitated the removal and replacement of that portion of the ESA fence and additional backfill.
This Change Order No. Two (2) provides compensation for this additional tree removal work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Two for an increase of $6,827.65, for a revised contract amount of $5,172,335.79.
Change Order No. 3
Granite Construction Company identified an issue with the design of the new 36 inch pipe that was called out to be installed at the G4 drainage inlet located at station 1046+70. A new design was issued after coordination with Caltrans.
This Change Order No. Three (3) provides compensation for this additional storm drain work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Three for an increase of $18,036.14, for a revised contract amount of $5,190,371.93.
Change Order No. 4
Granite Construction Company identified an issue with sewer service laterals that were located above the bottom of footing for the northwest retaining wall at several locations. A design as approved to sleeve around the sewer service laterals through the retaining wall footing.
This Change Order No. Four (4) provides compensation for this additional work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Four for an increase of $8,024.91, for a revised contract amount of $5,198,396.84.
Change Order No. 5
During excavation for replacement of a storm drain, an unmarked, unidentified 6" water line was compromised. After multiple attempts to have Clearlake Oaks County Water District (CLOCWD) relocate the water line in conflict it was determined the CLOCWD would not handle the required work. In order to move forward with construction Granite Construction Company was directed to proceed with offsetting the waterline and moving it out of the way of construction.
This Change Order No. Five (5) provides compensation for this additional work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Five for an increase of $26,622.52, for a revised contract amount of $5,225,019.36.
Change Order No. 6
During excavation for replacement of an existing storm drain it was discovered that the storm drain pipe was encased in concrete. The concrete encasement removal required additional work, manpower, equipment and hauling in order for planned improvements to be placed. Additionally, during excavation of the unknown concrete an abandoned storm drain blockage became unplugged and filled the bottom of the trench with water resulting in additional work by the contractor.
This Change Order No. Six (6) provides compensation for this additional work.
Staff recommends the Board of Supervisors authorize the Chair to execute Change Order No. Six for an increase of $53,295.40, for a revised contract amount of $5,278,314.76.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $112,806.62 (total)
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The project is 100% funded through construction with federal, state and local funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the Board of Supervisors approve (a) Change Order No. Two for an increase of $6,827.65, for a revised contract amount of $5,172,335.79, and authorize the Chair to sign; (b) Change Order No. Three for an increase of $18,036.14, for a revised contract amount of $5,190,371.93, and authorize the Chair to sign; (c) Change Order No. Four for an increase of $8,024.91, for a revised contract amount of $5,198,396.84, and authorize the Chair to sign; (d) Change Order No. Five for an increase of $26,622.52, for a revised contract amount of $5,225,019.36, and authorize the Chair to sign; and (e) Change Order No. Six for an increase of $53,295.40, for a revised contract amount of $5,278,314.76, and authorize the Chair to sign.
(a) Approved Change Order No. 2 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $6,827.65; and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) Approved Contract Change Order No. 3 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $18,036.14; and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(c) Approved Contract Change Order No. 4 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $8,024.91; and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(d) Approved Contract Change Order No. 5 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $26,622.52; and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(e) Approved Contract Change Order No. 6 to Contract between the County of Lake and Granite Construction Company for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $53,295.40; and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7. Approval of the Consent Agenda
7.1Approve Minutes of the Board of Supervisors meeting held June 5, 2018
Minutes
passed on consent
7.2Adopt Proclamation recognizing the 50th Anniversary of Hidden Valley Lake
Proclamation
passed on consent
7.3Adopt Proclamation appointing Richard Schmidt as Lake County Poet Laureate for the years 2018-2020
Proclamation
passed on consent
7.4Adopt a Resolution Creating Extra Help Videographer Series Classifications and a Senior Human Resources (HR) Analyst Classification
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Staff is recommending the creation of an extra help Videographer Series that allows the County to hire extra help staff at a variety of video expertise levels.
Additionally, staff recommends creation of a Senior Human Resources Analyst classification to enable the interim appointment of an existing HR Analyst to serve in a supervisory capacity while we recruit to fill the vacant HR Director position.
Staff in Human Resources have recommended salary grades for each classification that are consistent with the County's current compensation plan.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the resolution creating new extra help Videographer series classifications and a Senior Human Resources Analyst classification.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 19, 2018
SUBJECT: Adopt a Resolution Creating Extra Help Videographer Series Classifications and a Senior Human Resources (HR) Analyst Classification
EXECUTIVE SUMMARY:
Staff is recommending the creation of an extra help Videographer Series that allows the County to hire extra help staff at a variety of video expertise levels.
Additionally, staff recommends creation of a Senior Human Resources Analyst classification to enable the interim appointment of an existing HR Analyst to serve in a supervisory capacity while we recruit to fill the vacant HR Director position.
Staff in Human Resources have recommended salary grades for each classification that are consistent with the County's current compensation plan.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the resolution creating new extra help Videographer series classifications and a Senior Human Resources Analyst classification.
7.5Approve Budget Transfer in the amount of $12,000 to puchase a folding machine manufactured by Pitney Bowes, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
I am requesting the Board of Supervisors approve the Budget Transfer of $12,000 from the Finance/Inventory Items (38.00) account to Capital Fixed-Assets Equipment/Office (62.71) account. The mid-year appropriation was placed into Finance/Inventory Items (38.00) without considering the price of the item exceeded $5,000 and should be coded under Capital Fixed-Assets Equipment/Office (62.71) per Fixed Asset Policy.
The $12,000 is to purchase a folding machine manufactured by Pitney Bowes. We are sole sourcing the item due to the large volume of notices the office is required to produce and send out each year. We had researched other machines of lesser price but the other machines would not handle the required volume of notices produced.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $12,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer in the amount of $12,000 to purchase a folding machine manufactured by Pitney Bowes appropriated to the incorrect account, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
DATE: June 19, 2018
SUBJECT: Approve Budget Transfer in the amount of $12,000 to purchase a folding machine manufactured by Pitney Bowes, appropriated to the incorrect account, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
I am requesting the Board of Supervisors approve the Budget Transfer of $12,000 from the Finance/Inventory Items (38.00) account to Capital Fixed-Assets Equipment/Office (62.71) account. The mid-year appropriation was placed into Finance/Inventory Items (38.00) without considering the price of the item exceeded $5,000 and should be coded under Capital Fixed-Assets Equipment/Office (62.71) per Fixed Asset Policy.
The $12,000 is to purchase a folding machine manufactured by Pitney Bowes. We are sole sourcing the item due to the large volume of notices the office is required to produce and send out each year. We had researched other machines of lesser price but the other machines would not handle the required volume of notices produced.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $12,000
Amount Budgeted: $12,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Budget Transfer in the amount of $12,000 to purchase a folding machine manufactured by Pitney Bowes appropriated to the incorrect account, and authorize the Chair to sign.
7.6Approve Amendment 2 to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in order to add an additional patch rate to the current Agreement and authorize the Chair to sign.
Agreement
passed on consent
Staff memo
BACKGROUND AND DICUSSION: Located in Nice, CA, Manzanita House is one of two Board and Care Facilities within the County of Lake that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care to clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the County from out of county placements.
Manzanita House agreed to take placement of a particularly difficult LCBH client; therefore, the Contractor is requesting an additional patch rate to align with a higher level of care be added to the current Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $120,450
Increase in Contract Amount: $ 11,000
New Contract Amount: $131,450
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment 2 in order to add the additional patch rate to the current Agreement. The maximum contract amount of $131,450 will not change.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 Approve Amendment 2 to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in order to add an additional patch rate to the current Agreement and authorize the Board Chair to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 19, 2018
SUBJECT: Approve Amendment 2 to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in order to add an additional patch rate to the current Agreement and authorize the Board Chair to sign the Amendment.
EXECUTIVE SUMMARY: Attached, for your approval, Amendment 2 to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18.
BACKGROUND AND DICUSSION: Located in Nice, CA, Manzanita House is one of two Board and Care Facilities within the County of Lake that serve adults. As they are in County, clients placed at Manzanita House are actively engaged in Lake County Behavioral Health Services and can participate in their Recovery Program leading to positive outcomes and a successful return to the community. Manzanita House has proven to be a cost-efficient alternative for care to clients who are ready to be transitioned from Institutes for Mental Disease (IMDs) or have been brought back to the County from out of county placements.
Manzanita House agreed to take placement of a particularly difficult LCBH client; therefore, the Contractor is requesting an additional patch rate to align with a higher level of care be added to the current Agreement.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract Amount: $120,450
Increase in Contract Amount: $ 11,000
New Contract Amount: $131,450
FISCAL IMPACT (Narrative): LCBH is requesting approval of Amendment 2 in order to add the additional patch rate to the current Agreement. The maximum contract amount of $131,450 will not change.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Amendment 2 Approve Amendment 2 to the Agreement between the County of Lake and Manzanita House for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2017-18 in order to add an additional patch rate to the current Agreement and authorize the Board Chair to sign the Amendment.
7.7Authorize Advanced Step Salary (Step 5) Appointment for Ronald Yoder, Retired Planner to Storm Water and Grading Inspector II (Extra Help)
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval for advanced step salary (Step 5) appointment for Ronald Yoder, retired Resource Planner to Storm Water and Grading Inspector II (Extra Help).
Mr. Yoder is presently a retiree of the County of Lake where he served as a Code enforcement officer - 05/07/2003 - 07/20/2005, Assistant Resource Planner I - 07/21/2005 - 07/21/2006, Assistant Resource Planner II - 07/21/2006 - 07/21/2008, and Associate Resource Planner - 07/22/2008 - 05/02/2011. Prior to retirement, Mr. Yoder, reviewed grading plans and conducted grading inspections. Mr. Yoder had been certified as a Qualified Stormwater Pollution Prevention Plan Developer (QSD) and a Qualified Stormwater Pollution Prevention Practioner (QSP). He has advised me that he will be pursuing a renewal for that certification. Mr. Yoder has a desire to return to the Community Development Department and was at an advance step when he retired and would like to return to the salary that he was earning before retirement. It will be of great benefit to have him back on staff. Given his years of service, he is capable of providing valuable training for planning, code enforcement and building staff. I am requesting your approval to appoint Ronald Yoder at Step 5 for Grading and Stormwater Inspector II.
Mr. Yoder has tentatively accepted my offer of employment. I am requesting Board approval for advanced salary step appointment - Step 5 for Grading and Stormwater Inspector II. The HR Director concurs with this request.
Thank you for your consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step Salary (Step 5) Appointment for Ronald Yoder, Retired Planner to Storm Water and Grading Inspector II (Extra Help)
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Interim Community Development Director
DATE: June 19, 2018
SUBJECT: Authorize Advanced Step Salary (Step 5) Appointment for Ronald Yoder, Retired Planner to Storm Water and Grading Inspector II (Extra Help)
EXECUTIVE SUMMARY:
Please accept this memorandum as my request for approval for advanced step salary (Step 5) appointment for Ronald Yoder, retired Resource Planner to Storm Water and Grading Inspector II (Extra Help).
Mr. Yoder is presently a retiree of the County of Lake where he served as a Code enforcement officer - 05/07/2003 - 07/20/2005, Assistant Resource Planner I - 07/21/2005 - 07/21/2006, Assistant Resource Planner II - 07/21/2006 - 07/21/2008, and Associate Resource Planner - 07/22/2008 - 05/02/2011. Prior to retirement, Mr. Yoder, reviewed grading plans and conducted grading inspections. Mr. Yoder had been certified as a Qualified Stormwater Pollution Prevention Plan Developer (QSD) and a Qualified Stormwater Pollution Prevention Practioner (QSP). He has advised me that he will be pursuing a renewal for that certification. Mr. Yoder has a desire to return to the Community Development Department and was at an advance step when he retired and would like to return to the salary that he was earning before retirement. It will be of great benefit to have him back on staff. Given his years of service, he is capable of providing valuable training for planning, code enforcement and building staff. I am requesting your approval to appoint Ronald Yoder at Step 5 for Grading and Stormwater Inspector II.
Mr. Yoder has tentatively accepted my offer of employment. I am requesting Board approval for advanced salary step appointment - Step 5 for Grading and Stormwater Inspector II. The HR Director concurs with this request.
Thank you for your consideration.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step Salary (Step 5) Appointment for Ronald Yoder, Retired Planner to Storm Water and Grading Inspector II (Extra Help)
7.8Authorize Advanced Step Hiring of Scott Poma as District Attorney Investigator II, Step 5
Action Item
passed on consent
Staff memo
Scott Poma is a 25-year veteran of the Mendocino County Sheriff's Office. He is very experienced in investigations, having been a detective for that agency for over five years. Mr. Poma has also earned the Basic, Intermediary, Advanced, and Supervisory POST Certificates. The Human Resources Director supports our request for this Advanced Step.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This Advanced Step position was included in the District Attorney's 2018-19 budget.
STAFFING IMPACT (if applicable):
Will significantly increase the effectiveness of the investigative efforts of the DA's Office.
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step Hiring of Scott Poma as District Attorney Investigator II, Step 5
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Board of Supervisors
FROM: Don Anderson, District Attorney
DATE: June 5, 2018
SUBJECT: Authorize Advanced Step Hiring of Scott Poma as District Attorney Investigator II, Step 5
EXECUTIVE SUMMARY:
Last year, the Bureau of Investigations unit of the District Attorney's Office took a hard hit after losing two veteran District Attorney Investigators in addition to our Chief DA Investigator - all within the space of two months. We have been very fortunate to find an exceptional candidate to fill one of the two vacant DA Investigator positions.
Scott Poma is a 25-year veteran of the Mendocino County Sheriff's Office. He is very experienced in investigations, having been a detective for that agency for over five years. Mr. Poma has also earned the Basic, Intermediary, Advanced, and Supervisory POST Certificates. The Human Resources Director supports our request for this Advanced Step.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This Advanced Step position was included in the District Attorney's 2018-19 budget.
STAFFING IMPACT (if applicable):
Will significantly increase the effectiveness of the investigative efforts of the DA's Office.
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step Hiring of Scott Poma as District Attorney Investigator II, Step 5
7.9(Sitting as Lake County Watershed Protection District, Board of Directors) - Approve waiver of the 900 hour limit for Quagga Mussel Ramp Coordinator Edward Jones
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Water Resources Department requests authorization to waive the 900-hour limit for Edward Jones. Mr. Jones has worked for the department since April 2017. He currently coordinates quagga screening and monitoring activities at 9 boat ramps. His wages - paid from Budget Unit 8109 - are completely funded by a grant from the California Division of Boating and Waterways. Hours are not to exceed 925.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $500.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Approve waiver of the 900 hour limit for Quagga Mussel Ramp Coordinator Edward Jones.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: David Cowan, Interim Water Resources Director
DATE: June 19, 2018
SUBJECT: Approve waiver of the 900 hour limit for Quagga Mussel Ramp Coordinator Edward Jones.
EXECUTIVE SUMMARY:
The Water Resources Department requests authorization to waive the 900-hour limit for Edward Jones. Mr. Jones has worked for the department since April 2017. He currently coordinates quagga screening and monitoring activities at 9 boat ramps. His wages - paid from Budget Unit 8109 - are completely funded by a grant from the California Division of Boating and Waterways. Hours are not to exceed 925.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $500.00
Amount Budgeted: $500.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Approve waiver of the 900 hour limit for Quagga Mussel Ramp Coordinator Edward Jones.
7.10Approve a Late Travel Claim Reimbursement for Out of State Airfare to Social Worker Supervisor Sandra Miller in the amount of $1095.92 to pick up a Dependent Child
Action Item
passed on consent
Staff memo
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Amount Budgeted: $1095.92
Additional Requested: $0.00
Annual Cost (if planned for future years): $0.00
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve a Late Travel Claim Reimbursement for Out of State Airfare to Social Worker Supervisor Sandra Miller in the amount of $1095.92 to pick up a Dependent Child
CC: Amber Davis
Attachment 1: Travel Claim Form
Attachment 2: Expenditure Request
Attachment 3: Credit Card Receipt
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Director LCDSS
DATE: 06/12/2018
SUBJECT: Approve a Late Travel Claim Reimbursement for Out of State Airfare to Social Worker Supervisor Sandra Miller in the amount of $1095.92 to pick up a Dependent Child
EXECUTIVE SUMMARY:
On the evening of Friday, February 2, 2018, Social Worker Supervisor Sandra Miller purchased two airline tickets for February 3, 2018 for Social Worker Robin Moritz and herself to travel out-of-state to pick up a dependent child and bring the child back to California. Ms. Miller's Program Manager, Kim Costa, approved this transaction. Upon return from her trip, Ms. Miller submitted her claim. Ms. Miller then took a new job outside the agency on 3/16/2018. She recently contacted her previous supervisor to say that she had not received her reimbursement for these airline tickets. Deputy Director Amber Davis attempted to locate her original claim and was unsuccessful. I am resubmitting Ms. Miller's claim on her behalf and requesting that you approve the reimbursement for $1,095.92.
FISCAL IMPACT: X None __Budgeted __Non-Budgeted
Estimated Cost: $1095.92
Amount Budgeted: $1095.92
Additional Requested: $0.00
Annual Cost (if planned for future years): $0.00
FISCAL IMPACT (Narrative):
None.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve a Late Travel Claim Reimbursement for Out of State Airfare to Social Worker Supervisor Sandra Miller in the amount of $1095.92 to pick up a Dependent Child
CC: Amber Davis
Attachment 1: Travel Claim Form
Attachment 2: Expenditure Request
Attachment 3: Credit Card Receipt
7.11Authorize Mileage Reimbursement for on-site construction inspectors for Anderson Springs Sewer System
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Construction on the Anderson Springs Sewer System requires an onsite inspector throughout the entire project. Cost proposals from outside professional service firms were $135.00 to $145.00 per hour plus travel expenses. Construction is projected to be approximately 3,000 hours and this cost would be burdensome to the budget.
An alternative solution is being implemented that will save a considerable amount of money and provide better facilitation and communication between contractors, Special Districts and community members.
Special Districts will hire Construction Inspectors as extra help employees. Due to the 24 hour per week requirement for extra help employees, Special Districts will employ two individuals to ensure constant coverage. The pay scale for extra help construction inspectors is $28.57 per hour to $34.73 per hour.
The employees will be required to come to Special Districts office to maintain time clock approvals, upload photos and submit reports but will often report directly to the job site in their own vehicles.
I am requesting approval to pay mileage reimbursement for the inspectors to drive to Anderson Springs. It has been difficult to find qualified inspectors willing to work 24 hours per week for the salary we pay and if they have to pay for gasoline and wear and tear on their personal vehicles to drive to Anderson Springs daily, it will be nearly impossible to find anyone qualified that is willing.
By hiring the extra help construction inspectors, we not only save approximately $250,000 to $300,000, we will have much better facilitation and communication.
I am requesting approval to reimburse the Construction Inspectors for mileage to and from Anderson Springs.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This arrangement will allow us to save approximately $250,000 over the life of the project.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We are requesting that you approve mileage reimbursement for onsite construction inspectors for Anderson Springs Sewer System.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 19, 2018
SUBJECT: Approve mileage reimbursement for onsite construction inspectors for Anderson Springs Sewer System.
EXECUTIVE SUMMARY:
Construction on the Anderson Springs Sewer System requires an onsite inspector throughout the entire project. Cost proposals from outside professional service firms were $135.00 to $145.00 per hour plus travel expenses. Construction is projected to be approximately 3,000 hours and this cost would be burdensome to the budget.
An alternative solution is being implemented that will save a considerable amount of money and provide better facilitation and communication between contractors, Special Districts and community members.
Special Districts will hire Construction Inspectors as extra help employees. Due to the 24 hour per week requirement for extra help employees, Special Districts will employ two individuals to ensure constant coverage. The pay scale for extra help construction inspectors is $28.57 per hour to $34.73 per hour.
The employees will be required to come to Special Districts office to maintain time clock approvals, upload photos and submit reports but will often report directly to the job site in their own vehicles.
I am requesting approval to pay mileage reimbursement for the inspectors to drive to Anderson Springs. It has been difficult to find qualified inspectors willing to work 24 hours per week for the salary we pay and if they have to pay for gasoline and wear and tear on their personal vehicles to drive to Anderson Springs daily, it will be nearly impossible to find anyone qualified that is willing.
By hiring the extra help construction inspectors, we not only save approximately $250,000 to $300,000, we will have much better facilitation and communication.
I am requesting approval to reimburse the Construction Inspectors for mileage to and from Anderson Springs.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This arrangement will allow us to save approximately $250,000 over the life of the project.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
We are requesting that you approve mileage reimbursement for onsite construction inspectors for Anderson Springs Sewer System.
7.12Authorize Advanced Step 5 Hiring of Mark Dellinger for Extra Help Construction Inspector
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Construction on the Anderson Springs Sewer System requires an on-site inspector. We have an opportunity to hire Mark Dellinger to be the lead inspector for the project. Mr. Dellinger has been involved in the project since its conception and has a very strong understanding of every aspect and requirement. He also knows the community and can provide a great service in coordinating and facilitating communications with the many parties involved in this project.
We are requesting that Mr. Dellinger be hired at an advanced step of 5 effective June 7, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This arrangement will save the project money as we will not need to seek outside services for on-site inspections.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We are requesting your Board approve hiring Mr. Dellinger as an extra help Construction Inspector at a level step 5.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jan Coppinger, Special Districts Administrator
DATE: June 19, 2018
SUBJECT: Authorize Advanced Step 5 Hiring of Mark Dellinger for Extra Help Construction Inspector
EXECUTIVE SUMMARY:
Construction on the Anderson Springs Sewer System requires an on-site inspector. We have an opportunity to hire Mark Dellinger to be the lead inspector for the project. Mr. Dellinger has been involved in the project since its conception and has a very strong understanding of every aspect and requirement. He also knows the community and can provide a great service in coordinating and facilitating communications with the many parties involved in this project.
We are requesting that Mr. Dellinger be hired at an advanced step of 5 effective June 7, 2018.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This arrangement will save the project money as we will not need to seek outside services for on-site inspections.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We are requesting your Board approve hiring Mr. Dellinger as an extra help Construction Inspector at a level step 5.
7.13(a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $186,389.35 and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 online tax bills and e-payment processing services, in the amount of $4,413.84, and authorize the Chair to sign
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY: The 2018-19 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.
The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, and Online Business Property Filing Licensing/Support. The Maintenance Agreement for fiscal year 2018-19 is $186,389.35. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,413.84. These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments. Primary users of the system are the Tax Collector, Auditor and the Assessor. Additional users include Special Districts and Information Technology. The County has more than 150 registered users on the system and provides online public access via the Tax Collector's website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $190,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $186,389.35, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 online tax bills and e-payment processing services, in the amount of $4,413.84, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Barbara C. Ringen, Treasurer-Tax Collector
DATE: June 19, 2018
SUBJECT: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $186,389.35, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 online tax bills and e-payment processing services, in the amount of $4,413.84, and authorize the Chair to sign.
EXECUTIVE SUMMARY: The 2018-19 Megabyte Property Tax System maintenance contract and database support and web services addendums are presented herein for your consideration and approval.
The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, and Online Business Property Filing Licensing/Support. The Maintenance Agreement for fiscal year 2018-19 is $186,389.35. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,413.84. These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments. Primary users of the system are the Tax Collector, Auditor and the Assessor. Additional users include Special Districts and Information Technology. The County has more than 150 registered users on the system and provides online public access via the Tax Collector's website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $186,389.35
Amount Budgeted: $190,000.00
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: (a) Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 MPTS property tax system maintenance and Online Business Property Filing Licensing/Support, in the amount of $186,389.35, and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc., for FY 2018-19 online tax bills and e-payment processing services, in the amount of $4,413.84, and authorize the Chair to sign.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda items 7.1 through 7.13. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.39:15 A.M. - HEARING - Nuisance Abatement Hearing Request for Toby Coleman; 3905 Gaddy Lane, Kelseyville CA, APN: 008-028-34
Action Item
continued
Staff memo
EXECUTIVE SUMMARY:
On April 24, 2018, Community Development staff received a completed Nuisance Abatement Hearing Request Form (Attachment 1) from the property owner Toby Coleman. The Hearing Request Form was received in a timely manner. The Hearing Request form listed the reasons why Mr. Coleman believes the property should not be considered a public nuisance. The Hearing Request was received due to a Notice of Nuisance and Order to Abate (Attachment 2), being issued, posted on the subject property and a copy sent certified mail to the property owner of record.
Due to complaints received from local residents regarding excessive vehicles on the property, on March 22, 2018, Code Enforcement staff conducted a site visit to the property located at 3905 Gaddy Lane, Kelseyville CA, APN: 008-028-34. Upon arrival at the property, it was observed from Gaddy Lane and from Loasa Road that the property appeared to have excessive open and outdoor storage of construction material, junk, trash and debris and an assorted collection of possible in-operable vehicles. These vehicles ranged from cars, trucks, motorhomes and semi-trucks.
A Notice of Nuisance and Order to Abate (NONOTA) was prepared and on April 6, 2018 a copy was sent by certified mail to the property owner of record and a copy was also posted at/on the utility pole, to the right of the driveway entrance of the subject property, off of Gaddy Lane.
County records indicate that this property is 5.5 acres and is zoned "A"; Agricultural District. As of the date of this Memo, per Community Development Department records (Attachment 3), the property owner has applied for, but has not yet been issued, a permit for a 2400sf garage on the subject property.
The property located at: 3905 Gaddy Lane in Kelseyville, CA, APN: 008-028-34 is in violation of Lake County Code, specifically, Lake County Zoning Ordinance; Chapter 21, Article 2, Section(s) 2.4(a), 2.6(a); Chapter 21, Article 5, Section 21-5; Chapter 21, Article 41, Section 41.12 and the International Property Maintenance Code (IPMC); Section(s) 302.1, 302.8 and 308.1.
These aforementioned Codes either limit or prohibit the described open and outdoor storage on this property.
..Recommended Action
RECOMMENDED ACTION:
Code Enforcement Staff recommends that the Board of Supervisors uphold the Notice of Nuisance and Order to Abate (NONOTA) dated April 6, 2018 and authorize staff to move forward with the abatement process and remove and dispose of any/all remaining open and outdoor storage located at 3905 Gaddy Ln, Kelseyville as the property is in violation of Lake County Code.
or
Direct staff to do otherwise.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Interim Community Development Director
By: Michael Penhall, Code Enforcement Officer
DATE: June 19, 2018
SUBJECT: Nuisance Abatement Hearing Request for Toby Coleman
June 19, 2018 BOS Agenda, at 9:15 A.M.
ATTACHMENTS: 1. Nuisance Abatement Hearing Request Form
2. Notice of Nuisance and Order to Abate
3. Permit History, APN: 008-028-34
EXECUTIVE SUMMARY:
On April 24, 2018, Community Development staff received a completed Nuisance Abatement Hearing Request Form (Attachment 1) from the property owner Toby Coleman. The Hearing Request Form was received in a timely manner. The Hearing Request form listed the reasons why Mr. Coleman believes the property should not be considered a public nuisance. The Hearing Request was received due to a Notice of Nuisance and Order to Abate (Attachment 2), being issued, posted on the subject property and a copy sent certified mail to the property owner of record.
Due to complaints received from local residents regarding excessive vehicles on the property, on March 22, 2018, Code Enforcement staff conducted a site visit to the property located at 3905 Gaddy Lane, Kelseyville CA, APN: 008-028-34. Upon arrival at the property, it was observed from Gaddy Lane and from Loasa Road that the property appeared to have excessive open and outdoor storage of construction material, junk, trash and debris and an assorted collection of possible in-operable vehicles. These vehicles ranged from cars, trucks, motorhomes and semi-trucks.
A Notice of Nuisance and Order to Abate (NONOTA) was prepared and on April 6, 2018 a copy was sent by certified mail to the property owner of record and a copy was also posted at/on the utility pole, to the right of the driveway entrance of the subject property, off of Gaddy Lane.
County records indicate that this property is 5.5 acres and is zoned "A"; Agricultural District. As of the date of this Memo, per Community Development Department records (Attachment 3), the property owner has applied for, but has not yet been issued, a permit for a 2400sf garage on the subject property.
The property located at: 3905 Gaddy Lane in Kelseyville, CA, APN: 008-028-34 is in violation of Lake County Code, specifically, Lake County Zoning Ordinance; Chapter 21, Article 2, Section(s) 2.4(a), 2.6(a); Chapter 21, Article 5, Section 21-5; Chapter 21, Article 41, Section 41.12 and the International Property Maintenance Code (IPMC); Section(s) 302.1, 302.8 and 308.1.
These aforementioned Codes either limit or prohibit the described open and outdoor storage on this property.
..Recommended Action
RECOMMENDED ACTION:
Code Enforcement Staff recommends that the Board of Supervisors uphold the Notice of Nuisance and Order to Abate (NONOTA) dated April 6, 2018 and authorize staff to move forward with the abatement process and remove and dispose of any/all remaining open and outdoor storage located at 3905 Gaddy Ln, Kelseyville as the property is in violation of Lake County Code.
or
Direct staff to do otherwise.
There was Board consensus to continue this hearing to July 24, 2018 at 10:00 a.m.
Clerk’s notes: Clerk swore in all parties to this hearing.
Code Enforcement Officer Mike Penhall presented the item to the Board and asked that the matter be continued to a later date. Property Owner Toby Coleman and Attorney Andre Ross were present. All parties agreed to a continuance.
8.49:30 A.M. - PUBLIC HEARING - Consideration of Appeal of Planning Commission’s approval of Deviation DV 16-01 for Parcel Map PM 15-03; AB 18-01 APNs 024-049-07 and 10
Supervisor District 1
Public Hearing
continued
Staff memo
A CEQA Initial Study for the Parcel Map was completed. Implementation of and compliance with project conditions of approval identified in the CEQA Initial Study as mitigation measures, included as conditions of approval for the parcel map and deviation, would avoid or reduce potential impacts to Biological Resources, Geology and Soils, Hazards and Hazardous Materials, and Hydrology and Water Quality to less than significant levels.
IV. FISCAL IMPACT: Budgeted _ Non-Budgeted _ None X
Annual Cost (if planned for future years): N/A
V. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on the County.
VI. STAFFING IMPACT (if applicable): N/A
VII. RECOMMENDATION
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
Sample Motion:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 18-01 of Patrick Smythe, and direct County Counsel to prepare proposed findings of fact.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Interim Community Development Director
DATE: June 19, 2018
SUBJECT: 9:30 A.M. - PUBLIC HEARING - Consideration of Appeal of Planning Commission's approval of Deviation DV 16-01 for Parcel Map PM 15-03; AB 18-01 APNs 024-049-07 and 10
Supervisor District 1
EXHIBITS: A. Original Parcel Map conditions
B. Parcel Map Staff Report
C. Approved Tentative Parcel Map
D. Planning Commission Minutes, May 12, 2016
E. Initial Study IS 15-12
F. Calfire Letter dated February 5, 2017
G. Deviation Staff Report
H. Approved Deviation conditions
I. Planning Commission Minutes, January 25, 2018
J. Appeal Request and Letter
I. EXECUTIVE SUMMARY
The appellant is appealing the Planning Commission's January 25, 2018 approval of the Deviation for Parcel Map 15-03 to allow a deviation from Road Improvements and modification of various conditions located at 19658 and 19697 East Road, Lower Lake. A timely appeal was received by the appellant on February 8, 2018. Clarification of the Planning Commissions' approval of motions was heard on April 12, 2018. The appeal was filed by the applicant for the Parcel Map and the Deviation, Mr. Patrick Smythe, because of disagreement with the conditions of approval. Staff recommends denial of the appeal.
Background and previous projects
On May 12, 2016 the Planning Commission approved Parcel Map, 15-03 to create three parcels of land with sizes of 24.42, 30.73 and 21.24 acres. Several conditions had been added to the project as the California Natural Diversity Database identified several sensitive species and the parcel contains a mapped vernal pool with the United States Department of Fish and Wildlife. Conditions included requiring a building envelope to be established, a Biological assessment to be conducted prior to final map recordation so that mitigations could be added to the final map, and a wetland delineation to identify the vernal pool habitat.
During the Planning Commission hearing there was lengthy discussion concerning the Lake County Subdivision Ordinance and its requirement for public road dedication:
Chapter 17 of the Lake County Code known as the Lake County Subdivision Ordinance, Section 21.3 (1) states that: "Division of land under this Section [Sec. 17-21. - Division of Land (Parcel Maps)] shall provide a fifty (50) foot minimum width right-of-way easement together with an irrevocable offer of dedication for access over properties outside the land covered by the Parcel Map or waiver, to the nearest public road."
An application for a Deviation from road improvements is required and the following findings must be made prior to approval of a Road Deviation by the Lake County Planning Commission:
Sec. 17-31. - Deviation from Requirements.
31.1 Deviation based on hardship. It is realized that there are certain parcels of land of such dimension, subject to such title restrictions, so affected by physical conditions or devoted to such use that it is impossible for the sub divider to conform to all the foregoing requirements when subdividing property.
31.2 The Planning Commission (or on appeal the Board of Supervisors) may grant deviations from the foregoing requirements, when all the following conditions are found to apply:
(a) That any deviation granted shall be subject to such conditions as will assure that the adjustment thereby authorized shall not constitute a grant of special privilege inconsistent with the limitations upon other properties in the same vicinity.
(b) That because of special circumstances applicable to the subject property, including size, shape, topography, location or surroundings, the strict literal application of this Chapter is found to deprive subject property of privileges enjoyed by other properties in the vicinity.
(c) That under the circumstances of this particular case the deviation, rather than the sections at issue in this Chapter, actually carries out the spirit and intent of this Chapter.
31.3 Adequate guarantees shall be provided to insure that any conditions imposed as a part of any approved deviation shall be carried out as specified.
The Planning Commission approved the Parcel Map on May 12, 2016 without requiring the public dedication of East Road. An application for a Deviation had not yet been received nor were the Deviation findings made at the time of approval. (See Exhibit D).
Subsequently, the applicant had a discussion with the County Surveyor and a County Planner, both of whom indicated that Public Dedication was required and a Deviation from Road Improvements is required in order to deviate from the County Road standards. Mr. Smythe submitted an application for a Road Deviation on August 4, 2016. In the application, Mr. Smythe requested that Condition B1 of the approved parcel map conditions be removed, and conditions C2-C5 be modified to be required prior to issuance of a building permit instead of prior to recordation of Final Map.
The application for Deviation was circulated to the Department of Public Works (DPW) and the County Surveyor. The DPW Road Division commented that the conditions would need to include a requirement of Public Dedication, that conditions requiring a zone of benefit could be removed, and that clarity of the required road improvements were needed. Department of Public Works did not support the Deviation request. The Public Services Department commented that the condition requiring payment of Quimby Fees as required by Condition B1 could be removed.
Staff scheduled the hearing before the Planning Commission on December 14, 2017. Staff recommended that condition B1 be removed from the Parcel Map conditions. Condition C4 and C5 requiring a biological assessment and wetland delineation were combined for clarity. Those conditions were not recommended for removal as the applicant requested because the property contains a mapped vernal pool and the entire property is mapped as a proposed vernal pool. After a lengthy discussion Staff provided alternatives to the Public Dedication requirement and recommended that the conditions be modified as follows:
D4: Prior to recordation of the final map, a fifty-foot wide conditional offer of dedication for public roadway and public utilities shall be made which may be accepted by the County as such time as a street shall have ceased to remain physically closed or posted and shall have been open to the public for a period of not less than three months for East Road from Spruce Grove Road to the east property boundary of Parcel Two and across the driveway access from East Road on Parcel Three to Parcel One. East Road will be dedicated for ingress, egress only for public law enforcement, fire protection, welfare and other related public or county agencies, their vehicles and personnel over the portion designated as a private roadway. The offer of dedication of East Road and the driveway to Parcel One as a public roadway will need to be made on the final map and off tract dedication so the roads can be open to the public should the private gated access be removed. Also, prior to recordation of the final map, a public utility easement along both East Road from Spruce Grove Road to the east property boundary of Parcel Two and along the driveway access from East Road on Parcel Three to Parcel One shall be offered for dedication.
D5: "An offer of dedication for a public roadway easement fifty feet in width as required for future development of the parcel described as the Southeast quarter of the Northeast quarter of Section 32, T.12N, R.6 W, M.D.B.&M. subject to the provisions for a gated access" will be made on the final map.
D6: Prior to recordation of Final Map, owner of APN 012-049-11 shall provide written approval authorizing the gated access entrance for East Road. A copy of the document shall be provided to the Community Development Department.
Condition D6 was added because the gated access that was being proposed would directly affect this property owner and staff wanted to verify that all property owners affected by the gated access were in agreement.
Clarity was provided by Department of Public Works that requires that East Road meet a Minor Road Standard:
D1. Prior to recordation of the final map, East Road extending from Spruce Grove Road to the Westerly boundary of Parcel Two where the cul-de-sac is to be constructed shall be improved to a Minor Road Standard, 24 foot wide road consisting of two 10 foot travel lanes with 2 foot shoulders, graveled. A cul-de-sac or other approved turnaround shall also be provided near the intersection of the driveway to the existing residence on Parcel One and at the end of East Road.
Staff recommended combining the two prior conditions, C4 and C5 (Exhibit H) to provide clarity:
C4. Prior to recordation of the final map, a biological assessment and wetland delineation shall be conducted by a biologist to assess the vernal pool area and to determine if mitigations are required to protect any listed endangered or threatened species located in the vernal pool vicinity. The final map shall include a note(s) listing all mitigation measures recommended by the biologist.
The hearing for the Deviation was continued to January 25, 2018 so that the applicant could discuss the gated access condition with his neighbors as East Road crosses two other parcels before entering onto Mr. Smythe's property.
The January 25, 2018 hearing was held and the Planning Commission approved the Deviation as modified by staff.
II. APPEAL DISCUSSION
Mr. Smythe submitted a timely request for an appeal on February 8, 2018. The Planning Commissions' January 25, 2018 motions of approval were clarified during the Planning Commission meeting on April 12, 2018.
The appellant is requesting that Conditions D4, D5 and D6 be removed from the conditions; the appellant asserts the Planning Commission original May 12, 2016 approval did not require public dedication and therefore should not be required. The Appellant asserts that the existing 60-foot wide East Road easement meets the County Road requirements.
East Road from Spruce Grove Road is not publicly dedicated and does not meet current County Road standards.
The appellant is requesting that condition D1 be amended to allow a single twelve foot travel lane rather than the twenty-four foot width as required by the Department of Public Works. He asserts that the existing road meets Calfire requirements. A letter from Calfire is included as Exhibit F indicating that Title 24 requires a twenty-foot wide road. County Road Standards require a twenty four-foot wide road (24 foot wide road consisting of two 10 foot travel lanes with 2 foot shoulders, graveled).
The appellant also requests that a turnaround be permitted on the Eastern boundary of Parcel 2 and hammer heads turnarounds be permitted on the boundary of Parcels 1 and 3 rather than the cul-de-sac indicated in condition D1. Condition D1 indicates that the Department of Public Works can approve alternative turnarounds. The Department of Public Works has expressed that they would consider alternative turnarounds. Condition D1 does not need to be modified.
The appellant requested removal of conditions C4 and C5, which require a Biological assessment and wetland delineation. He asserts that these were not required as part of his vineyard and winery minor use permit. The minor use permit for a 3,000 square foot winery building and a two acre vineyard was permitted and determined to be exempt from CEQA by staff. The vineyard and winery building maintained an 80 foot setback from the vernal pool. The Planning Commission approval of the Deviation for Parcel Map found that the previous negative declaration IS 15-12 met the requirements of Section 15162(a) of the State CEQA Guidelines and that no additional environmental review need be prepared, with the findings that there has been no change in the project that would create new significant environmental impacts and that there has been no substantial change in circumstances resulting in new significant environmental effects.
Due to the mapped vernal pool and that the entire parcel is mapped as a proposed vernal pool Staff cannot support the removal of Conditions C4 and C5. Without requiring the Biological assessment and wetland delineation we cannot know the limits of the vernal pool nor can we establish if sensitive species will be impacted by future development.
The Deviation DV 16-01 for Parcel Map 15-03 as modified by staff was approved by the Planning Commission on January 25, 2018 with the findings that the deviation would not result in the grant of a special privilege inconsistent with the limitations on other properties in the vicinity, that there were no traffic safety impacts associated with the deviation, and that the project would not result in any significant adverse environmental impacts.
III. ENVIRONMENTAL ANALYSIS
A CEQA Initial Study for the Parcel Map was completed. Implementation of and compliance with project conditions of approval identified in the CEQA Initial Study as mitigation measures, included as conditions of approval for the parcel map and deviation, would avoid or reduce potential impacts to Biological Resources, Geology and Soils, Hazards and Hazardous Materials, and Hydrology and Water Quality to less than significant levels.
IV. FISCAL IMPACT: Budgeted _ Non-Budgeted _ None X
Estimated Cost: N/A Amount Budgeted: N/A Additional Requested: N/A
Annual Cost (if planned for future years): N/A
V. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on the County.
VI. STAFFING IMPACT (if applicable): N/A
VII. RECOMMENDATION
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
Sample Motion:
Appeal Denial
I move that the Board of Supervisors make an intended decision to deny the appeal AB 18-01 of Patrick Smythe, and direct County Counsel to prepare proposed findings of fact.
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors make a motion of intended decision to deny the appeal of Deviation DV 16-01 for Parcel Map 15-03 approved by the Planning Commission on January 25, 2018.
There was Board consensus to continue this hearing to July 10, 2018 at 9:30 a.m.
Clerk’s notes: Clerk swore in all parties to this hearing.
Interim Community Development Director Michalyn DelValle presented the item to the Board. County Surveyor Gordon Haggitt was present and spoke. Appellant Patrick Smythe and Attorney Erin Carlstrom were present.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.610:30 A.M. - Consideration of a) Adopt Resolution Declaring Intent to Establish the Lake County Tourism Improvement District; and b) Adopt Resolution Requesting Consent of the City Councils of Lakeport and Clearlake to Establish the Lake County Tourism Improvement District
Resolution
Adopted
Staff memo
EXECUTIVE SUMMARY:
The Lake County Tourism Improvement District (LCTID) is a benefit assessment district proposed to help fund marketing and sales promotion efforts for Lake County, Lakeport, and Clearlake lodging businesses. This approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights. The proposed LCTID includes all lodging businesses located within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
Hoteliers decided to pursue formation of the LCTID in order to create a revenue source devoted to marketing Lake County as a tourist, meeting, and events destination. If established, the LCTID would generate approximately $340,000 on an annual basis for promotion of travel and tourism specific to Lake County.
TOURISM IMPROVEMENT DISTRICTS
Tourism Improvement Districts (TIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow lodging and tourism-related business owners to organize their efforts to increase tourism. Lodging business owners within the district fund the TID through non-tax room assessments, and those funds are used to provide services that the businesses desire and that benefit the lodging businesses within the TID.
TID benefits:
� Funds cannot be diverted for other government programs
� They are customized to fit the needs of each destination
� They allow for a wide range of services; including Marketing of the Destination, Tourism Promotion Activities, and Sales Lead Generation
� They are designed, created, and governed by those who will pay the assessment
� They provide a stable funding source for tourism promotion
In California, TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area.
The Management District Plan (Attachment 1) includes the proposed boundary of the LCTID, a service plan and budget and a proposed means of governance. The LCTID will include all lodging businesses, existing and in the future, available for public occupancy within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
The proposed LCTID will have a five (5) year life. The assessment will be implemented beginning September 1, 2018. Once per year beginning on the anniversary of LCTID formation there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the LCTID.
The County and cities will be responsible for collecting the assessment on a monthly or quarterly basis from each lodging business located in the LCTID boundaries. The County and cities shall forward the assessments to Visit Lake County California, which will have the responsibility of managing LCTID programs as provided in the Management District Plan. The County and cities shall retain a fee equal to two percent (2%) of the amount of assessment collected to cover their costs of collection and administration.
DISTRICT FORMATION PROCESS
June 19, 2018 RESOLUTION OF INTENTION HEARING
Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than fifty percent (50%) of the assessments proposed to be levied, the Board of Supervisors may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district.
Petition Status: Petitions in favor of district formation were submitted by 16 hotels, which represent 58.6 % of the total LCTID assessment. This majority petition allows the Board to initiate proceedings for LCTID formation at the June 19, 2018 meeting.
RESOLUTION REQUESTING CONSENT
The Property and Business Improvement District Law of 1994 requires the County to obtain the consent of any other jurisdictions that are proposed to be included in the LCTID boundary. Adopting this resolution will formally request the consent of the cities of Lakeport and Clearlake to be included in the LCTID. Each city must grant their consent to be included in the proposed LCTID prior to the final public hearing.
June 22, 2018 NOTICE
The Property and Business Improvement District Act of 1994 requires the County mail written notice to the owners of all businesses proposed to be within the LCTID. Mailing the notice begins a mandatory forty-five (45) day period in which owners may protest LCTID formation.
July 24, 2018 PUBLIC MEETING
Allow public testimony on the establishment of the LCTID and levy of assessments. No Board action required.
August 7, 2018 FINAL PUBLIC HEARING
If written protests are received from the owners of businesses in the proposed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
At the conclusion of the public hearing to establish the LCTID, the Board may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them.
If the Board, following the public hearing, decides to establish the proposed LCTID, the Board shall adopt a resolution of formation.
ALTERNATIVES
The Board could choose not to adopt the Resolution of Intention and the Resolution Requesting Consent. Staff does not recommend this option.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The County will receive a fee of two percent (2%) of the amount of TID assessment collected within the unincorporated areas to cover its costs of administration.
STAFFING IMPACT (if applicable): None
RESULT OF RECOMMENDED ACTION: Adoption of the Resolution of Intention will result in a public meeting on July 24, 2018 and a public hearing on August 7, 2018 on the formation of the Lake County Tourism Improvement District and the levy of assessments on lodging businesses. Adoption of the Resolution Requesting Consent will result in the Clerk of the Board transmitting the adopted Resolution to the City Clerks of Lakeport and Clearlake to be considered by their City Councils.
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Declaring Intent to Establish the Lake County Tourism Improvement District.
(b) Adopt Resolution Requesting Consent of the City Councils of Lakeport and Clearlake to Establish the Lake County Tourism Improvement District.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 19, 2018
SUBJECT: 10:30 A.M. - Consideration of a) Adopt Resolution Declaring Intent to Establish the Lake County Tourism Improvement District; and b) Adopt Resolution Requesting Consent of the City Councils of Lakeport and Clearlake to Establish the Lake County Tourism Improvement District.
EXECUTIVE SUMMARY:
The Lake County Tourism Improvement District (LCTID) is a benefit assessment district proposed to help fund marketing and sales promotion efforts for Lake County, Lakeport, and Clearlake lodging businesses. This approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights. The proposed LCTID includes all lodging businesses located within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
Hoteliers decided to pursue formation of the LCTID in order to create a revenue source devoted to marketing Lake County as a tourist, meeting, and events destination. If established, the LCTID would generate approximately $340,000 on an annual basis for promotion of travel and tourism specific to Lake County.
TOURISM IMPROVEMENT DISTRICTS
Tourism Improvement Districts (TIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow lodging and tourism-related business owners to organize their efforts to increase tourism. Lodging business owners within the district fund the TID through non-tax room assessments, and those funds are used to provide services that the businesses desire and that benefit the lodging businesses within the TID.
TID benefits:
� Funds cannot be diverted for other government programs
� They are customized to fit the needs of each destination
� They allow for a wide range of services; including Marketing of the Destination, Tourism Promotion Activities, and Sales Lead Generation
� They are designed, created, and governed by those who will pay the assessment
� They provide a stable funding source for tourism promotion
In California, TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area.
The Management District Plan (Attachment 1) includes the proposed boundary of the LCTID, a service plan and budget and a proposed means of governance. The LCTID will include all lodging businesses, existing and in the future, available for public occupancy within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
The proposed LCTID will have a five (5) year life. The assessment will be implemented beginning September 1, 2018. Once per year beginning on the anniversary of LCTID formation there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the LCTID.
The County and cities will be responsible for collecting the assessment on a monthly or quarterly basis from each lodging business located in the LCTID boundaries. The County and cities shall forward the assessments to Visit Lake County California, which will have the responsibility of managing LCTID programs as provided in the Management District Plan. The County and cities shall retain a fee equal to two percent (2%) of the amount of assessment collected to cover their costs of collection and administration.
DISTRICT FORMATION PROCESS
June 19, 2018 RESOLUTION OF INTENTION HEARING
Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than fifty percent (50%) of the assessments proposed to be levied, the Board of Supervisors may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district.
Petition Status: Petitions in favor of district formation were submitted by 16 hotels, which represent 58.6 % of the total LCTID assessment. This majority petition allows the Board to initiate proceedings for LCTID formation at the June 19, 2018 meeting.
RESOLUTION REQUESTING CONSENT
The Property and Business Improvement District Law of 1994 requires the County to obtain the consent of any other jurisdictions that are proposed to be included in the LCTID boundary. Adopting this resolution will formally request the consent of the cities of Lakeport and Clearlake to be included in the LCTID. Each city must grant their consent to be included in the proposed LCTID prior to the final public hearing.
June 22, 2018 NOTICE
The Property and Business Improvement District Act of 1994 requires the County mail written notice to the owners of all businesses proposed to be within the LCTID. Mailing the notice begins a mandatory forty-five (45) day period in which owners may protest LCTID formation.
July 24, 2018 PUBLIC MEETING
Allow public testimony on the establishment of the LCTID and levy of assessments. No Board action required.
August 7, 2018 FINAL PUBLIC HEARING
If written protests are received from the owners of businesses in the proposed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
At the conclusion of the public hearing to establish the LCTID, the Board may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them.
If the Board, following the public hearing, decides to establish the proposed LCTID, the Board shall adopt a resolution of formation.
ALTERNATIVES
The Board could choose not to adopt the Resolution of Intention and the Resolution Requesting Consent. Staff does not recommend this option.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: 2% of the TID assessment in the unincorporated areas
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The County will receive a fee of two percent (2%) of the amount of TID assessment collected within the unincorporated areas to cover its costs of administration.
STAFFING IMPACT (if applicable): None
RESULT OF RECOMMENDED ACTION: Adoption of the Resolution of Intention will result in a public meeting on July 24, 2018 and a public hearing on August 7, 2018 on the formation of the Lake County Tourism Improvement District and the levy of assessments on lodging businesses. Adoption of the Resolution Requesting Consent will result in the Clerk of the Board transmitting the adopted Resolution to the City Clerks of Lakeport and Clearlake to be considered by their City Councils.
..Recommended Action
RECOMMENDED ACTION:
(a) Adopt Resolution Declaring Intent to Establish the Lake County Tourism Improvement District.
(b) Adopt Resolution Requesting Consent of the City Councils of Lakeport and Clearlake to Establish the Lake County Tourism Improvement District.
(a) Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Absent: Supervisor Brown
(b) Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott and Steele
Absent: Supervisor Brown
Clerk’s notes: Deputy County Administrative Officer Michelle Scully presented the item to the Board. Rachael Taylor of Civitas Advisors was present and spoke.
Chair Steele asked if anyone present wished to speak and the following people spoke: Lisa Wilson and Greg Folsom. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
10. Closed Session
10.1Employee Disciplinary Appeal (EDA 18-01) Pursuant to Gov. Code sec. 54957
Closed Session Item
10.2Conference with Legal Counsel: Significant Exposure to Litigation Pursuant to Gov. Code sec. 54956.9(d)(2)(e)(3): Claim of Global Discoveries, Ltd.
Closed Session Item
10.3Public Employee Appointment pursuant to Gov. Code Section 54957(b)(1):
(a) Appointment of Water Resources Director
(b) Appointment of Community Development Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 1:06 p.m. having taken no action.