Board Of Supervisors — Tuesday, June 26, 2018
This is the plain-text record. Open this meeting in the interactive archive for video timestamps, search and vote comparisons.
1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Presentation by Animal Care & Control - Animals Available for Adoption
5. Consideration of Items Not Appearing on the Posted Agenda (Extra Items)
5.1Consideration of Resolution Confirming Existence of a Local Emergency Due to the Pawnee Fire Incident
Action Item
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action arose subsequent to the posting of the current agenda
and there is a need to take immediate action before the next available agenda.
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
Presently, the Pawnee Fire is 0% contained.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board confirm the existence of a local emergency by offering the attached resolution for passage.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
On Behalf of: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: June 26, 2018
SUBJECT: Consideration of Resolution Confirming Existence of a Local Emergency Due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action arose subsequent to the posting of the current agenda
and there is a need to take immediate action before the next available agenda.
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
Presently, the Pawnee Fire is 0% contained.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board confirm the existence of a local emergency by offering the attached resolution for passage.
On motion of Supervisor Smith, and by vote of the Board, approved to take this item up as an extra, as the emergency occured after the posting of the agenda. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Sheriff Brian Martin presented the item to the Board and requested this be heard as an extra item. The Pawnee fire started on Saturday, June 23, 2018 at 5:30 p.m. and is presently at over 11,500 acres and 5% contained. The fire started after the posting of the agenda.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
Sheriff Brian Martin presented the item to the Board. Cal Fire Incident Manager Chief Billy See reported the current status of the disaster and objectives of their team. CalOES Coastal Regional Manager Jodie Traversaro gave an update on the fire.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
5.2Consideration of Proclamation of a Local Health Emergency by the Lake County Health Officer Due to the Pawnee Fire Incident
Proclamation
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action arose subsequent to the posting of the current agenda
and there is a need to take immediate action before the next available agenda.
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA., forcing area-wide
evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
Presently, the Pawnee Fire is 0% contained.
As a result of the occurrence of the Pawnee Fire, a local health emergency was
Proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your
Board must now confirm the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Dr. Sara Goldgraben, as the County Public Health Officer, respectfully requests that your Board confirm the existence of a local health emergency by confirming the attached proclamation.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Carol J. Huchingson, County Administrative Officer
On Behalf of: Sara Goldgraben, Public Health Officer
DATE: June 26, 2018
SUBJECT: Consideration of Proclamation of a Local Health Emergency by the Lake County Health Officer Due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
This item is being submitted as an "extra" agenda item. The justification for this request to consider an item not on the posted agenda is as follows:
The need to take action arose subsequent to the posting of the current agenda
and there is a need to take immediate action before the next available agenda.
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA., forcing area-wide
evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
Presently, the Pawnee Fire is 0% contained.
As a result of the occurrence of the Pawnee Fire, a local health emergency was
Proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your
Board must now confirm the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Dr. Sara Goldgraben, as the County Public Health Officer, respectfully requests that your Board confirm the existence of a local health emergency by confirming the attached proclamation.
On motion of Supervisor Smith, and by vote of the Board, approved to take this item up as an extra, as the emergency occured after the posting of the agenda. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Simon, and by vote of the Board, approved the proclamation of a Local Health Emergency by the Lake County Health Officer. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board and requested this be heard as an extra item. The Pawnee Fire started after the posting of the agenda and there is a need to take action before the next meeting.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
County Health Officer Dr. Sara Goldgraben presented the item to the Board. Health Services Director Denise Pomeroy was present. Public Services Director Laws Ewing was present and spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Current Construction Projects - Contract Change Orders
7. Approval of the Consent Agenda
7.1Adopt Proclamation commending Kevin Seymour and Matt Selzer for their life saving efforts at a structure fire in Hidden Valley Lake, Ca.
Proclamation
passed on consent
7.2Approve Minutes of the Board of Supervisors meetings held May 8, 2018 and May 15, 2018
Minutes
passed on consent
7.3(a) Approve Settlement Agreement and Release with Accord Communications and authorize the Chair to sign; and (b) Approve Restructured Agreement with Accord Communications and authorize the Chair to sign
Agreement
passed on consent
Staff memo
For its services, Accord receives 25% of the revenue generated from the communications sites. Accord's efforts have resulted in a substantial increase in the revenue generated from the communications sites. Currently, Accord's 25% commission translates to about $50,657 a year. While Accord's efforts have been very beneficial to the County, staff believes that we have reached a plateau in the growth and management of the site such that it now makes financial sense to compensate Accord on an hourly basis rather than a commission basis.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $101,313.36
Additional Request: None
Annual Cost or Savings (if planned for future years): $40,000 annual savings.
FISCAL IMPACT (Narrative): Staff estimates the paying Accord on an hourly basis will cost no more than $10,000 per year. Although the contract provides for a sizeable termination payment that is equivalent to two years of compensation ($101,313.36), the on-going annual savings of $40,000 is clearly in the County's long-term financial best interest.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
a. Approve Settlement and Release Agreement with Accord Communications and authorize the Chair to sign.
b. Approve Restructured Agreement with Accord Communications and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 26, 2018
SUBJECT: (a) Approve Settlement Agreement and Release with Accord Communications and authorize the Chair to sign; and (b) Approve Restructured Agreement with Accord Communications and authorize the Chair to sign
EXECUTIVE SUMMARY:
When the County acquired the communications facilities on Mt. Konocti, it inherited a contract with Accord Communications who had served as the communications site manager for the previous property owner. Mt. Konocti's strategic location has made it a long-standing hub for facilitating radio and microwave communications and Accord's specialized expertise has been an essential resource in maintaining the facilities, growing the tenant base and managing use of the facilities in accordance with best practices.
For its services, Accord receives 25% of the revenue generated from the communications sites. Accord's efforts have resulted in a substantial increase in the revenue generated from the communications sites. Currently, Accord's 25% commission translates to about $50,657 a year. While Accord's efforts have been very beneficial to the County, staff believes that we have reached a plateau in the growth and management of the site such that it now makes financial sense to compensate Accord on an hourly basis rather than a commission basis.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $101,313.36
Amount Budgeted: $101,313.36
Additional Request: None
Annual Cost or Savings (if planned for future years): $40,000 annual savings.
FISCAL IMPACT (Narrative): Staff estimates the paying Accord on an hourly basis will cost no more than $10,000 per year. Although the contract provides for a sizeable termination payment that is equivalent to two years of compensation ($101,313.36), the on-going annual savings of $40,000 is clearly in the County's long-term financial best interest.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
a. Approve Settlement and Release Agreement with Accord Communications and authorize the Chair to sign.
b. Approve Restructured Agreement with Accord Communications and authorize the Chair to sign.
7.4Approve Second Amendment to Agreement between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, and Governmental (PEG) Cable Television Channel; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
As your Board is aware, County and the Cities of Clearlake and Lakeport entered into an Agreement to operate a local Public, Educational, Governmental (PEG) cable television channel November 17, 2015. This Agreement is set to expire Saturday, June 30.
Your Board is also aware that staff has worked with the Cities toward a new Agreement during the course of fiscal year 17-18.
With the failure of Measure G, however, significant revenue shortfalls are anticipated. It is essential to give the two incoming Board members the opportunity to weigh in on any and all non-mandated expenditures. Entering into a long-term Agreement, at this time, with PEG would be inconsistent with that intent.
Staff does not recommend dissolving our participation in Lake County PEG TV at this time, and therefore an amendment extending the term of the current Agreement, through June 30, 2019, is needed. The Amendment will likewise need to be executed by the two City Councils.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $15,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Per the terms of the Agreement, the County of Lake has provided $15,000 annually toward PEG operating expenses.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment to Agreement between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, and Governmental (PEG) Cable Television Channel; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 26, 2018
SUBJECT: Approve Second Amendment to Agreement between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, and Governmental (PEG) Cable Television Channel; and authorize the Chair to sign
EXECUTIVE SUMMARY:
As your Board is aware, County and the Cities of Clearlake and Lakeport entered into an Agreement to operate a local Public, Educational, Governmental (PEG) cable television channel November 17, 2015. This Agreement is set to expire Saturday, June 30.
Your Board is also aware that staff has worked with the Cities toward a new Agreement during the course of fiscal year 17-18.
With the failure of Measure G, however, significant revenue shortfalls are anticipated. It is essential to give the two incoming Board members the opportunity to weigh in on any and all non-mandated expenditures. Entering into a long-term Agreement, at this time, with PEG would be inconsistent with that intent.
Staff does not recommend dissolving our participation in Lake County PEG TV at this time, and therefore an amendment extending the term of the current Agreement, through June 30, 2019, is needed. The Amendment will likewise need to be executed by the two City Councils.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $15,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Per the terms of the Agreement, the County of Lake has provided $15,000 annually toward PEG operating expenses.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Second Amendment to Agreement between the City of Clearlake, City of Lakeport and the County of Lake Relative to Operation of a Local Public, Educational, and Governmental (PEG) Cable Television Channel; and authorize the Chair to sign.
7.5Adopt Resolution Approving Unanticipated Revenue to Fund Aquatic Weed Control Program
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Agricultural Commissioner anticipates receiving $19,400 in unrealized revenue this fiscal year. This is the result of unanticipated revenue from state pest detection agreements (001.2601.452.53-90). With your Board's approval, this revenue will be used to fund portions of the County's aquatic weed control program.
This unanticipated revenue needs to be spent this fiscal year if the County expects to meet the Maintenance of Effort (MOE with California Department of Food and Agriculture) requirements for receiving Unclaimed Gas Tax (UCGT) funds in FY 18/19. If the County does not meet the MOE requirement, UCGT funding could be jeopardized in FY 18/19. The UCGT is the largest single revenue source to the Agricultural Commissioner's budget.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution approving unanticipated revenue to fund Aquatic Weed Control Program.
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Board of Supervisors
FROM: Steve Hajik, Agricultural Commissioner/Sealer
DATE: June 26, 2018
SUBJECT: Adopt Resolution approving unanticipated revenue to fund Aquatic Weed Control Program
EXECUTIVE SUMMARY:
The Lake County Agricultural Commissioner anticipates receiving $19,400 in unrealized revenue this fiscal year. This is the result of unanticipated revenue from state pest detection agreements (001.2601.452.53-90). With your Board's approval, this revenue will be used to fund portions of the County's aquatic weed control program.
This unanticipated revenue needs to be spent this fiscal year if the County expects to meet the Maintenance of Effort (MOE with California Department of Food and Agriculture) requirements for receiving Unclaimed Gas Tax (UCGT) funds in FY 18/19. If the County does not meet the MOE requirement, UCGT funding could be jeopardized in FY 18/19. The UCGT is the largest single revenue source to the Agricultural Commissioner's budget.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution approving unanticipated revenue to fund Aquatic Weed Control Program.
7.6(Sitting as LCAQMD, Board of Directors): Adopt Resolution authorizing participation in Woodsmoke Reduction Pilot Program, and authorizing the APCO to sign the MOU and all program documents
Action Item
passed on consent
Staff memo
The Woodsmoke Reduction Pilot Program (WRPP) was established in FY 2016/2017 with funds appropriated from the Greenhouse Gas Reduction Fund for a statewide program replacing uncertified inefficient wood burning devices with cleaner burning and more efficient devices, resulting in greenhouse gas reductions with a co-benefit of reducing particulate and toxic pollutants.
The WRPP is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. The program originally was setup as a reimbursement program, so all projects had to be funded by the District, and then we could seek reimbursement. But, significant progress was made with the State Department of Finance, which will now allow the project funds to be paid prior to funding projects, but our administrative fees won't be paid until we expend all project funds. This is not a situation we like or agree with, but the benefit of the program to our County is significant and we recommend accepting the program, but continuing to fight for full prepayment of funds for District's to run these types of grant programs.
The program is designed to help low income and environmental justice areas. Under the state definition, we do not have any EJ areas, but we do have low income. With that we will concentrate the program on low income and seniors living on small parcels where woodsmoke can be a significant impact. For these we have set an initial voucher maximum of $5,000 with the option to increase that to $8,000 if extraordinary conditions are found. The program can fund the full amount of the installation in some cases. But we do not recommend allowing more than $8,000 per project, as it will significantly reduce the number of projects we can complete. The goal is to get this funding source continued, so we could do more projects in future years.
The District has identified one installer locally who is willing to take this program and work with us to expend the funds efficiently. We anticipate that once the projects start moving, other installers who can qualify for the program will sign up providing more options for those receiving grants.
Attached are draft program documents, agreements, etc. required by the program. We will be submitting these with the signed MOU for final approval to start up the program. If the State does not approve the guidelines as written, we will have to make some minor changes, but we will keep them as close to our preferred language as possible to ensure the maximum benefit to the low income applicants.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Potentially significant, will evaluate this first year
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing participation in Woodsmoke Reduction Pilot Program, and authorizing the APCO to sign the MOU and all program documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Air Quality Management District, Board of Directors
FROM: Douglas Gearhart
Air Pollution Control Officer
DATE: June 26, 2018
SUBJECT: (Sitting as LCAQMD, Board of Directors): Adopt Resolution authorizing participation in Woodsmoke Reduction Pilot Program, and authorizing the APCO to sign the MOU and all program documents
EXECUTIVE SUMMARY:
The Woodsmoke Reduction Pilot Program (WRPP) was established in FY 2016/2017 with funds appropriated from the Greenhouse Gas Reduction Fund for a statewide program replacing uncertified inefficient wood burning devices with cleaner burning and more efficient devices, resulting in greenhouse gas reductions with a co-benefit of reducing particulate and toxic pollutants.
The WRPP is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. The program originally was setup as a reimbursement program, so all projects had to be funded by the District, and then we could seek reimbursement. But, significant progress was made with the State Department of Finance, which will now allow the project funds to be paid prior to funding projects, but our administrative fees won't be paid until we expend all project funds. This is not a situation we like or agree with, but the benefit of the program to our County is significant and we recommend accepting the program, but continuing to fight for full prepayment of funds for District's to run these types of grant programs.
The program is designed to help low income and environmental justice areas. Under the state definition, we do not have any EJ areas, but we do have low income. With that we will concentrate the program on low income and seniors living on small parcels where woodsmoke can be a significant impact. For these we have set an initial voucher maximum of $5,000 with the option to increase that to $8,000 if extraordinary conditions are found. The program can fund the full amount of the installation in some cases. But we do not recommend allowing more than $8,000 per project, as it will significantly reduce the number of projects we can complete. The goal is to get this funding source continued, so we could do more projects in future years.
The District has identified one installer locally who is willing to take this program and work with us to expend the funds efficiently. We anticipate that once the projects start moving, other installers who can qualify for the program will sign up providing more options for those receiving grants.
Attached are draft program documents, agreements, etc. required by the program. We will be submitting these with the signed MOU for final approval to start up the program. If the State does not approve the guidelines as written, we will have to make some minor changes, but we will keep them as close to our preferred language as possible to ensure the maximum benefit to the low income applicants.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Potentially significant, will evaluate this first year
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing participation in Woodsmoke Reduction Pilot Program, and authorizing the APCO to sign the MOU and all program documents.
7.7(Sitting as LCAQMD, Board of Directors): Adopt Resolution authorizing participation in AB617 Community Air Protection Program, and authorizing the APCO to sign and execute the Grant Agreement and all program documents
Action Item
passed on consent
Staff memo
The AB617 program is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. The program is setup as a reimbursement program, but we may be able to obtain advance funding for some work. We would like to take these funds and utilize them to purchase small particulate monitors and meteorological stations for every school campus in the County. This would be utilized as a wildfire smoke monitoring network for us and the schools to utilize for making health decisions for students and the community as well as the educational benefit of providing the schools active monitoring onsite which they can use for science classes and general parent/student information during emergency events.
We have the request into the state to utilize the funds for air monitoring, but have not received a definite answer. The State is working on monitoring guidelines, which would include this type of work, but until it is final we are unlikely to receive an answer. If funds cannot be utilized for this project, we can utilize them for other inventory work.
Attached is the grant agreement and provisions. The grant agreement does require significant reporting and documentation requirements which do not work well for us as we do not have dedicated staff for this program. ARB staff has stated they will provide flexibility on the grant requirements, but to minimize our risk for loss of the funds, we recommend sending a signing statement with the grant agreement noting the agreed upon requirements and flexibility allowed by ARB staff. We will work with District Council to complete this letter prior to sending the signed MOU to the ARB.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Potentially Significant, We will evaluate during this first year
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing participation in AB617 Community Air Protection Program, and authorizing the APCO to sign and execute the Grant Agreement and all program documents
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Air Quality Management District, Board of Directors
FROM: Douglas Gearhart
Air Pollution Control Officer
DATE: June 26, 2018
SUBJECT: (Sitting as LCAQMD, Board of Directors): Adopt Resolution authorizing participation in AB617 Community Air Protection Program, and authorizing the APCO to sign and execute the Grant Agreement and all program documents
EXECUTIVE SUMMARY: The passage of AB617 Community Air Protection Program occurred in 2017, and AB 109 in 2017 provided funding to implement the program. Funds are appropriated from the Greenhouse Gas Reduction Fund. Significant funds are going to other parts of the state where significant community impacts occur and large populations are exposed to significant air pollution. The Lake County AQMD will receive a small portion of funds to do some emissions inventory work or community monitoring work.
The AB617 program is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. The program is setup as a reimbursement program, but we may be able to obtain advance funding for some work. We would like to take these funds and utilize them to purchase small particulate monitors and meteorological stations for every school campus in the County. This would be utilized as a wildfire smoke monitoring network for us and the schools to utilize for making health decisions for students and the community as well as the educational benefit of providing the schools active monitoring onsite which they can use for science classes and general parent/student information during emergency events.
We have the request into the state to utilize the funds for air monitoring, but have not received a definite answer. The State is working on monitoring guidelines, which would include this type of work, but until it is final we are unlikely to receive an answer. If funds cannot be utilized for this project, we can utilize them for other inventory work.
Attached is the grant agreement and provisions. The grant agreement does require significant reporting and documentation requirements which do not work well for us as we do not have dedicated staff for this program. ARB staff has stated they will provide flexibility on the grant requirements, but to minimize our risk for loss of the funds, we recommend sending a signing statement with the grant agreement noting the agreed upon requirements and flexibility allowed by ARB staff. We will work with District Council to complete this letter prior to sending the signed MOU to the ARB.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Potentially Significant, We will evaluate during this first year
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing participation in AB617 Community Air Protection Program, and authorizing the APCO to sign and execute the Grant Agreement and all program documents
7.8(Sitting as LCAQMD, Board of Directors): Adopt Resolution authorizing participation in AB197 Emissions Inventory District Grant Program, and authorizing the APCO to sign and execute the grant agreement and all program documents
Action Item
passed on consent
Staff memo
The AB197 program is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. The program is setup as a reimbursement program, but we may be able to obtain advance funding for some work. The funds have been increased for this year as some Districts are not taking the funds, but this may provide enough funds for us to look into database programming and consultant services to assist with this review or to setup guidance for future data collection. All options have to be discussed with ARB staff, but we would like to pursue options to make future data collection and review processes as simple as possible for staff and the impacted industries. If funds cannot be utilized for these other options, we can utilize them for inventory work.
Attached is the grant agreement and provisions. The grant agreement does require significant reporting and documentation requirements which do not work well for us as we do not have dedicated staff for this program. ARB staff has stated they will provide flexibility on the grant requirements, but to minimize our risk for loss of the funds, we recommend sending a signing statement with the grant agreement noting the agreed upon requirements and flexibility allowed by ARB staff. We will work with District Council to complete this letter prior to sending the signed MOU to the ARB.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Potentially Significant. We will evaluate impacts this first year
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing participation in AB197 Emissions Inventory District Grant Program, and authorizing the APCO to sign and execute the grant agreement and all program documents.
Original memo text
..Title
..Body
MEMORANDUM
TO: Lake County Air Quality Management District, Board of Directors
FROM: Douglas Gearhart
Air Pollution Control Officer
DATE: June 26, 2018
SUBJECT: (Sitting as LCAQMD, Board of Directors): Adopt Resolution authorizing participation in AB197 Emissions Inventory District Grant Program, and authorizing the APCO to sign and execute the grant agreement and all program documents
EXECUTIVE SUMMARY: The passage of AB197 Quality Assurance Review of Point Source Emissions Data occurred in 2016 which required the State to update and post emissions inventory and toxics emissions annually to an online mapping tool. To implement this, the State is providing a Grant to the District to perform the annual inventory and toxics work. The funds for this year are intended to fund review of sources in their current inventory, update as much of the inventory as possible from 2008 to today, and update our reporting processes to obtain this information annually rather than the quadrennial cycle we have been under. Funds are appropriated from the Greenhouse Gas Reduction Fund.
The AB197 program is an overly paper heavy and legalistic process to implement and administer due to the funding source and reporting requirements of the State. The program is setup as a reimbursement program, but we may be able to obtain advance funding for some work. The funds have been increased for this year as some Districts are not taking the funds, but this may provide enough funds for us to look into database programming and consultant services to assist with this review or to setup guidance for future data collection. All options have to be discussed with ARB staff, but we would like to pursue options to make future data collection and review processes as simple as possible for staff and the impacted industries. If funds cannot be utilized for these other options, we can utilize them for inventory work.
Attached is the grant agreement and provisions. The grant agreement does require significant reporting and documentation requirements which do not work well for us as we do not have dedicated staff for this program. ARB staff has stated they will provide flexibility on the grant requirements, but to minimize our risk for loss of the funds, we recommend sending a signing statement with the grant agreement noting the agreed upon requirements and flexibility allowed by ARB staff. We will work with District Council to complete this letter prior to sending the signed MOU to the ARB.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Potentially Significant. We will evaluate impacts this first year
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution authorizing participation in AB197 Emissions Inventory District Grant Program, and authorizing the APCO to sign and execute the grant agreement and all program documents.
7.9(a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, determining that competitive bidding would produce no economic benefit to the County; and (b) Consider hourly contract for Veterinary Services with Dr. Richard Bachman, DVM, in the not to exceed amount of $25,000 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, Dr. Richard Bachman, DVM, has been the County of Lake's longstanding clinic veterinarian, and was one of the catalysts in creation of the Animal Medical Clinic. Dr. Bachman has decided to discontinue full-time service in our Clinic to pursue other opportunities, as of June 30, 2018.
Dr. Bachman's contract with the County has historically included Veterinary services and provision of a Registered Veterinary Technician (RVT). The Animal Control Department has made two attempts via RFP to hire a new permanent Veterinarian and RVT. Unfortunately, both have resulted in no interest.
At this time, an urgent need exists to have a contract in place with a licensed Veterinarian to continue even minimal levels of clinic service, while we continue to pursue a more permanent replacement.
Dr. Bachman and one other local vet have expressed willingness to provide Veterinary services, only, one day per week. Neither is able to provide an RVT.
We have created a new Agreement with Dr. Bachman that includes an hourly rate and excludes the requirement to provide an RVT. Only Dr. Bachman's contract is presented for your Board's consideration today.
Section 2-38.2 of the Lake County Code provides that competitive bidding is not required when your Board determines that it would not be in the public's interest. Dr. Bachman offers a unique combination of services, given his knowledge of our clinic, brings the full complement of necessary licenses, and is willing to work on a limited term basis.
Further, given our two previous RFPs elicited no interest, competitive bidding prior to award of this hourly contract would result in a discontinuity in services without assuring any benefit to the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $25,000 (not to exceed)
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This hourly contract provides a lower level of service than Dr. Bachman's previous long-term Agreement at an appropriate level of cost, and will not significantly impede Animal Care and Control's ability to recruit and retain a permanent replacement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve waiver of the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, determining that competitive bidding would produce no economic benefit to the County; and
(b) Approve hourly contract for Veterinary Services with Dr. Richard Bachman, DVM, in the not to exceed amount of $25,000 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: William Davidson
Director, Lake County Animal Care & Control
DATE: June 26, 2018
SUBJECT: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, determining that competitive bidding would produce no economic benefit to the County; and (b) Consider hourly contract for Veterinary Services with Dr. Richard Bachman, DVM, in the not to exceed amount of $25,000 and authorize the Chair to sign
EXECUTIVE SUMMARY:
As your Board is aware, Dr. Richard Bachman, DVM, has been the County of Lake's longstanding clinic veterinarian, and was one of the catalysts in creation of the Animal Medical Clinic. Dr. Bachman has decided to discontinue full-time service in our Clinic to pursue other opportunities, as of June 30, 2018.
Dr. Bachman's contract with the County has historically included Veterinary services and provision of a Registered Veterinary Technician (RVT). The Animal Control Department has made two attempts via RFP to hire a new permanent Veterinarian and RVT. Unfortunately, both have resulted in no interest.
At this time, an urgent need exists to have a contract in place with a licensed Veterinarian to continue even minimal levels of clinic service, while we continue to pursue a more permanent replacement.
Dr. Bachman and one other local vet have expressed willingness to provide Veterinary services, only, one day per week. Neither is able to provide an RVT.
We have created a new Agreement with Dr. Bachman that includes an hourly rate and excludes the requirement to provide an RVT. Only Dr. Bachman's contract is presented for your Board's consideration today.
Section 2-38.2 of the Lake County Code provides that competitive bidding is not required when your Board determines that it would not be in the public's interest. Dr. Bachman offers a unique combination of services, given his knowledge of our clinic, brings the full complement of necessary licenses, and is willing to work on a limited term basis.
Further, given our two previous RFPs elicited no interest, competitive bidding prior to award of this hourly contract would result in a discontinuity in services without assuring any benefit to the County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted: $25,000 (not to exceed)
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This hourly contract provides a lower level of service than Dr. Bachman's previous long-term Agreement at an appropriate level of cost, and will not significantly impede Animal Care and Control's ability to recruit and retain a permanent replacement.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Approve waiver of the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, determining that competitive bidding would produce no economic benefit to the County; and
(b) Approve hourly contract for Veterinary Services with Dr. Richard Bachman, DVM, in the not to exceed amount of $25,000 and authorize the Chair to sign.
7.10Authorize Advanced Step Hiring of David Schwenger for Chief Deputy Assessor-Recorder-Valuations, Step 5
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to request approval for Chief Deputy Assessor-Recorder - Valuations candidate David Schwenger to be hired at the step 5 of this classification. The defense for this request is based on a number of factors listed below:
Level of experience and expertise:
David's experience is as follows:
Valuing Single family, ranchettes, estates, tree and vine properties, grazing properties, and a dairy with sales comparison, new construction cost approach, and income capitalization.
Valuation of LEOP, DOD, and non-sale transfers.
Partial interest transfers and base year tracking of multiple owners and base years.
Valuation of Section 11 properties, retrospective appraisals for 1967 base year for enrolling Section 11.
Valuation of the sale of temporary and permanent water right transfers.
Valuation of Aircraft.
Valuation of the Conservation Easements, Warranty Deed Easements, Williamson Act Contracts.
Valuation all restricted properties under section 423 and 402.8.
Using discounted cash flows to value gravel and natural gas reserves.
Creating excel worksheets with look up tables.
Establishing excel databases for sales and transfers.
Responsible for appeals in rural books, including write-ups, appraisals, and presentations.
As well as knowledge of Megabyte our property tax system.
High level knowledge and skill needed to train staff: The office in the last five years has lost substantial knowledge, either through retirement or employees seeking other opportunities. This knowledge is crucial to fulfill the state regulations of this office currently and going forward.
It is crucial that we bring experience to the office to allow the ability to process and train on the higher level appraisals and methodologies required of the office.
Please consider my request.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step Hiring of David Schwenger for Chief Deputy Assessor-Recorder-Valuations, Step 5
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Richard Ford, Assessor-Recorder
DATE: June 26, 2018
SUBJECT: Authorize Advanced Step Hiring of David Schwenger for Chief Deputy Assessor-Recorder-Valuations, Step 5
EXECUTIVE SUMMARY:
I would like to request approval for Chief Deputy Assessor-Recorder - Valuations candidate David Schwenger to be hired at the step 5 of this classification. The defense for this request is based on a number of factors listed below:
Level of experience and expertise:
David's experience is as follows:
Valuing Single family, ranchettes, estates, tree and vine properties, grazing properties, and a dairy with sales comparison, new construction cost approach, and income capitalization.
Valuation of LEOP, DOD, and non-sale transfers.
Partial interest transfers and base year tracking of multiple owners and base years.
Valuation of Section 11 properties, retrospective appraisals for 1967 base year for enrolling Section 11.
Valuation of the sale of temporary and permanent water right transfers.
Valuation of Aircraft.
Valuation of the Conservation Easements, Warranty Deed Easements, Williamson Act Contracts.
Valuation all restricted properties under section 423 and 402.8.
Using discounted cash flows to value gravel and natural gas reserves.
Creating excel worksheets with look up tables.
Establishing excel databases for sales and transfers.
Responsible for appeals in rural books, including write-ups, appraisals, and presentations.
As well as knowledge of Megabyte our property tax system.
High level knowledge and skill needed to train staff: The office in the last five years has lost substantial knowledge, either through retirement or employees seeking other opportunities. This knowledge is crucial to fulfill the state regulations of this office currently and going forward.
It is crucial that we bring experience to the office to allow the ability to process and train on the higher level appraisals and methodologies required of the office.
Please consider my request.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize Advanced Step Hiring of David Schwenger for Chief Deputy Assessor-Recorder-Valuations, Step 5
7.11Adopt Resolution Establishing 2018-2019 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2018-2019 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Mandatory duty
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Establishing 2018-2019 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Cathy Saderlund, Auditor-Controller
DATE: June 26, 2018
SUBJECT: Adopt Resolution Establishing 2018-2019 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
EXECUTIVE SUMMARY:
As required by Government Code �7910 and in accordance with Article XIII B of the California State Constitution, I submit for your review and approval the annual calculation of the appropriations limit of County and Special Districts under your authority.
Additional background information provided:
In 1979 California voters approved Proposition 4, also known as the GANN initiative. Proposition 4 added Article XIIIB to the California State Constitution, which subsequently resulted in the addition of Division 9 (beginning with section 7900) to Title I of Government Code. This addition to government code requires that the governing body of a local jurisdiction establish a tax appropriation limit each year using established factors and criteria. Proposition 111 approved by voters in June 1990 amended Article XIIIB and expanded the factors and criteria for limit calculations.
The appropriation limit becomes the maximum for which a jurisdiction may spend based on the proceeds of tax that they receive in any given fiscal year. The County and the Special Districts under your Board authority have maintained compliance with annually established limit. The limit and the subject to limit calculations are performed by the Auditor-Controller's Office and are available for review at any time.
I respectfully request your review and approval of the Resolution Establishing 2018-2019 Appropriations Limits for the County of Lake and Special Districts Governed by the Board of Supervisors.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): Mandatory duty
..Recommended Action
RECOMMENDED ACTION: Adopt Resolution Establishing 2018-2019 Appropriations Limit for the County of Lake and Special Districts Governed by the Board of Supervisors
7.12Adopt the Resolution approving Amendment A01 to the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of May 1, 2013 through June 30, 2017 and authorize the Behavioral Health Administrator to sign the Amendment
Resolution
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $16,200,546
FISCAL IMPACT (Narrative): The contract maximum for the period of May 1, 2103 through June 30, 2017 is $16,200,546.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving Amendment A01 to the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of May 1, 2013 through June 30, 2017 and authorize the Behavioral Health Administrator to sign the Amendment.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: June 26, 2018
SUBJECT: Adopt the Resolution approving Amendment A01 to the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of May 1, 2013 through June 30, 2017 and authorize the Behavioral Health Administrator to sign the Amendment.
EXECUTIVE SUMMARY: This is Amendment A01 to the Standard Agreement between County of Lake and DHCS. The purpose of this Amendment is to change the effective dates of the original Standard Agreement to May 1, 2013 through June 30, 2017 in order to accommodate changes made by Centers for Medicare and Medicaid Services (CMS) regarding revised managed care regulations.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $16,200,546
FISCAL IMPACT (Narrative): The contract maximum for the period of May 1, 2103 through June 30, 2017 is $16,200,546.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving Amendment A01 to the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of May 1, 2013 through June 30, 2017 and authorize the Behavioral Health Administrator to sign the Amendment.
7.13Adopt the Resolution approving the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of July 1, 2017 through June 30, 2022 and authorize the Behavioral Health Administrator to sign the Standard Agreement
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY: This is the Standard Agreement between the County of Lake and DHCS which will fund specialty mental health services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): This Standard Agreement is a zero dollar contract. The Mental Health Plan's (MHP) authority to be paid is established in accordance with Chapter 3, Part 2, Division 5 of the Welfare and Institution Code along with Sections 5600, 5750, 5650, and Government Code Sections 11138, 14705, 14718; therefore, it is not necessary to develop and include individual county funding estimates for the five (5) year term of the contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of July 1, 2017 through June 30, 2022 and authorize the Behavioral Health Administrator to sign the Standard Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Director
DATE: June 26, 2018
SUBJECT: Adopt the Resolution approving the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of July 1, 2017 through June 30, 2022 and authorize the Behavioral Health Administrator to sign the Standard Agreement.
EXECUTIVE SUMMARY: This is the Standard Agreement between the County of Lake and DHCS which will fund specialty mental health services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
FISCAL IMPACT (Narrative): This Standard Agreement is a zero dollar contract. The Mental Health Plan's (MHP) authority to be paid is established in accordance with Chapter 3, Part 2, Division 5 of the Welfare and Institution Code along with Sections 5600, 5750, 5650, and Government Code Sections 11138, 14705, 14718; therefore, it is not necessary to develop and include individual county funding estimates for the five (5) year term of the contract.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Resolution approving the Standard Agreement between the County of Lake and the Department of Health Care Services (DHCS) for the period of July 1, 2017 through June 30, 2022 and authorize the Behavioral Health Administrator to sign the Standard Agreement.
7.14Approve Contract Between the County of Lake and Trina Maia, for Physical Therapy in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2018 through June 30, 2019 and a maximum amount of $81,375; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Public Health Division has been contracting with Ms. Maia to provide physical therapy in both the CCS and MTP programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last seventeen years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact either myself or Carolyn Holladay at 263-1090.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Trina Maia, for Physical Therapy in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2018 through June 30, 2019 and a maximum amount of $81,375; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: June 26, 2018
SUBJECT: Approve Contract between the County of Lake and Trina Maia, for Physical Therapy in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2018 through June 30, 2019 and a maximum amount of $81,375; and authorize the Chair to sign
EXECUTIVE SUMMARY:
The Health Services Public Health Division has been contracting with Ms. Maia to provide physical therapy in both the CCS and MTP programs for those children with serious medical care needs and disabilities.
Ms. Maia has a Master's Degree in Physical Therapy from Loma Linda University and has been providing physical therapy for the last seventeen years including work done specifically with CCS and pediatric patients.
Should you have any questions, or require additional information, please contact either myself or Carolyn Holladay at 263-1090.
FISCAL IMPACT: __ None X__Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Trina Maia, for Physical Therapy in Support of the California Children's Services Program (CCS) and the Medical Therapy Program (MTP) for a term starting July 1, 2018 through June 30, 2019 and a maximum amount of $81,375; and authorize the Chair to sign.
7.15Approve Contract Between County of Lake and Sheila McCarthy, OT, Registered for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Unit (MTU) for a term starting July 1, 2017 through June 30, 2019 and a maximum compensation of $27,244.80; and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Health Services Public Health Division has been recruiting unsuccessfully for many years to fill an open Occupational Therapist position to support the State mandated CCS and MTU programs.
As a result, Public Health would like to continue to contract with Ms. Sheila McCarthy to provide occupational therapy for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University with forty years of experience providing Occupational Therapy which includes working with pediatric and special needs children.
Should you have any questions, or require additional information, please contact either myself or Carolyn Holladay at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Sheila McCarthy, OT, Registered for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Unit (MTU) for a term starting July 1, 2017 through June 30, 2019 and a maximum compensation of $27,244.80; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: June 26, 2018
SUBJECT: Approve Contract between the County of Lake and Sheila McCarthy, OT, Registered for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Unit (MTU) for a term starting July 1, 2017 through June 30, 2019 and a maximum compensation of $27,244.80; and authorize the Chair to sign.
EXECUTIVE SUMMARY:
The Health Services Public Health Division has been recruiting unsuccessfully for many years to fill an open Occupational Therapist position to support the State mandated CCS and MTU programs.
As a result, Public Health would like to continue to contract with Ms. Sheila McCarthy to provide occupational therapy for those children with serious medical care needs and disabilities.
Ms. McCarthy has a Bachelor of Science Degree in Occupational Therapy from San Jose State University with forty years of experience providing Occupational Therapy which includes working with pediatric and special needs children.
Should you have any questions, or require additional information, please contact either myself or Carolyn Holladay at 263-1090.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Approve Contract between the County of Lake and Sheila McCarthy, OT, Registered for Occupational Therapy Services in Support of the California Children's Services Program (CCS) and the Medical Therapy Unit (MTU) for a term starting July 1, 2017 through June 30, 2019 and a maximum compensation of $27,244.80; and authorize the Chair to sign.
7.16Approve Purchase of Vertiv Uninterruptible Power Supply (UPS) unit and accessories in the County Courthouse server room in the amount of $29,515.04; and authorize the IT Director to issue Purchase Order to CDW
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase a replacement for the Uninterruptible Power Supply (UPS) unit in the County Courthouse server room.
BACKGROUND AND DISCUSSION:
The County of Lake maintains a variety of network and server infrastructure equipment in the Lake County Courthouse at 255 N. Forbes St., Lakeport. This equipment must be continuously protected from electrical power problems such as power surges, brown-outs, and under/over-voltage conditions. Additionally, battery backup is required to maintain operations during brief or extended power interruptions. The Information Technology Department currently utilizes a UPS that is approximately 13 years old. While this unit has served the department well, it has recently experienced issues that interrupted services throughout the county because the unit was unable to supply power to the equipment in the IT server room. This unit is no longer under warranty. Additionally, our department has learned that the unit is designed for single phase operation, whereas the server room electrical supply is three-phase. This is suboptimal and could lead to continued issues with the unit and the services it supports.
IT has received a quote for a new UPS unit that meets current needs while allowing for foreseeable future expansion. This unit is a three-phase unit, and will more efficiently utilize the power source available in the IT server room. Additionally, this unit will have a five year warranty. This purchase can be made utilizing National IPA contract.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Amount Budgeted: $0
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a one-time expenditure. This purchase was not included in our FY 17/18 budget, however, we will have funding available via a budget transfer from salaries and wages.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Purchase of Vertiv Uninterruptible Power Supply (UPS) unit and accessories in the County Courthouse server room in the amount of $29,515.04; and authorize the IT Director to issue Purchase Order to CDW.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Shane French, Information Technology Director
DATE: June 26, 2018
SUBJECT: Approve Purchase of Vertiv Uninterruptible Power Supply (UPS) unit and accessories in the County Courthouse server room in the amount of $29,515.04; and authorize the IT Director to issue Purchase Order to CDW
EXECUTIVE SUMMARY:
The Information Technology Department is requesting permission to purchase a replacement for the Uninterruptible Power Supply (UPS) unit in the County Courthouse server room.
BACKGROUND AND DISCUSSION:
The County of Lake maintains a variety of network and server infrastructure equipment in the Lake County Courthouse at 255 N. Forbes St., Lakeport. This equipment must be continuously protected from electrical power problems such as power surges, brown-outs, and under/over-voltage conditions. Additionally, battery backup is required to maintain operations during brief or extended power interruptions. The Information Technology Department currently utilizes a UPS that is approximately 13 years old. While this unit has served the department well, it has recently experienced issues that interrupted services throughout the county because the unit was unable to supply power to the equipment in the IT server room. This unit is no longer under warranty. Additionally, our department has learned that the unit is designed for single phase operation, whereas the server room electrical supply is three-phase. This is suboptimal and could lead to continued issues with the unit and the services it supports.
IT has received a quote for a new UPS unit that meets current needs while allowing for foreseeable future expansion. This unit is a three-phase unit, and will more efficiently utilize the power source available in the IT server room. Additionally, this unit will have a five year warranty. This purchase can be made utilizing National IPA contract.
FISCAL IMPACT: __ None __Budgeted _X_Non-Budgeted
Estimated Cost: $29,515.04
Amount Budgeted: $0
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): This is a one-time expenditure. This purchase was not included in our FY 17/18 budget, however, we will have funding available via a budget transfer from salaries and wages.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Purchase of Vertiv Uninterruptible Power Supply (UPS) unit and accessories in the County Courthouse server room in the amount of $29,515.04; and authorize the IT Director to issue Purchase Order to CDW.
7.17Approve Amendment to the Lease Agreement Between the County of Lake and Gary Weiser and Shelley Weiser for the Office Space Located at 4477 Moss Ave, Unit B, Clearlake, CA. for the Period From April 1, 2018 Through March 31, 2021 for an Amount Not To Exceed $13,200 annually; and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Lake County Probation Department leases office space at 4477 Moss Avenue, Unit "B", Clearlake, CA, from Gary Weiser and Shelley Weiser. The office is leased for the Probation Department to operate a South County Sub-Station and Day Reporting Center. This space has proven valuable in our effort to increase our presence and services available to south county citizens.
The lease has been in effect since April 1, 2012, with no increase in the rate. The only Amendment to the lease is the term. With the Amendment, the lease would run through March 31, 2021 and would, again, represent no increase in the original rate.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted $13,200
Additional Requested:
Annual Cost (if planned for future years):$13,200 annually
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to the Lease Agreement Between the County of Lake and Gary Weiser and Shelley Weiser for the Office Space Located at 4477 Moss Ave, Unit B, Clearlake, CA. for the Period From April 1, 2018 Through March 31, 2021 for an Amount Not To Exceed $13,200 annually; and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Howe, Chief Probation Officer
DATE: June 26, 2018
SUBJECT: Approve Amendment to the Lease Agreement Between the County of Lake and Gary Weiser and Shelley Weiser for the Office Space Located at 4477 Moss Ave, Unit B, Clearlake, CA. for the Period From April 1, 2018 Through March 31, 2021 for an Amount Not To Exceed $13,200 annually; and Authorize the Chair to Sign.
EXECUTIVE SUMMARY:
The Lake County Probation Department leases office space at 4477 Moss Avenue, Unit "B", Clearlake, CA, from Gary Weiser and Shelley Weiser. The office is leased for the Probation Department to operate a South County Sub-Station and Day Reporting Center. This space has proven valuable in our effort to increase our presence and services available to south county citizens.
The lease has been in effect since April 1, 2012, with no increase in the rate. The only Amendment to the lease is the term. With the Amendment, the lease would run through March 31, 2021 and would, again, represent no increase in the original rate.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $13,200
Amount Budgeted $13,200
Additional Requested:
Annual Cost (if planned for future years):$13,200 annually
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment to the Lease Agreement Between the County of Lake and Gary Weiser and Shelley Weiser for the Office Space Located at 4477 Moss Ave, Unit B, Clearlake, CA. for the Period From April 1, 2018 Through March 31, 2021 for an Amount Not To Exceed $13,200 annually; and Authorize the Chair to Sign.
7.18Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 17/18 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests approval of the attached agreement from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2018/19 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2018/19 Sheriff/Marijuana budget 2203. There are four originals attached to this agreement and will require a total of eight signatures
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue for fiscal year 2018/19 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2018/19 Sheriff/Marijuana budget 2203.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 17/18 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 13, 2018
SUBJECT: Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 17/18 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
EXECUTIVE SUMMARY: The Sheriff's Department requests approval of the attached agreement from the U.S. Forest Service for enforcement services on Forest Service lands.
Revenue for fiscal year 2018/19 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2018/19 Sheriff/Marijuana budget 2203. There are four originals attached to this agreement and will require a total of eight signatures
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Revenue for fiscal year 2018/19 in the amount of $19,000 for Controlled Substance Operations has been included in FY 2018/19 Sheriff/Marijuana budget 2203.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Agreement between the Lake County Sheriff's Department and U.S. Forest Service for FY 17/18 annual operating and financial plan, in the amount of $19,000 for Controlled Substance Operations, and authorize the Sheriff and the Chairman to sign.
7.19Approve the sealed bid award for the purchase of a Full Body Scanner for use by the Lake County Jail/Hill Road Facility and to authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue purchase order to Adani Systems, Inc. in the amount of $113,662.50
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: On February 10, 2018, the Sheriff's Department issued a Request for Proposal (RFP) for the purchase, installation and training of a Full Body Security/Contraband Detection Scanner System. The RFP was posted on both the Sheriff and County's websites, advertised in the local paper, in addition to being sent to several vendors. Three proposals were received for consideration: ADANI Systems, Inc., Find All Security Systems and OD Security.
On June 7, 2018, a Consultant Selection Board (CSB), consisting of Mendocino County Jail Commander Captain Tim Pearce, Chief Probation Officer Rob Howe, Information Technology Director Shane French, Lake County Jail Commander Captain Greg Hosman and Sheriff/Coroner Administrative Manager Mary Beth Strong reviewed each of the proposals. After discussion, it was unanimous to recommend the award be made to Adani System, Inc. in the amount of $113,662.50. This includes maintenance for five years.
This machine is needed in order to reduce and hopefully stop the introduction of contraband coming into the jail. With the use of the body scanner we will be able to clearly identify items hidden on or within the body of those coming into custody.
When inmates are sentenced to a court commitment, some will use that opportunity to conceal contraband on or in their body to smuggle into the jail facility. The body scanner is able to detect hidden contraband, even when concealed in a body cavity.
The body scanner can also be used for the searching of transgender inmates. This will eliminate the need to find a person of the inmates identified gender to perform a search, and it will prevent custodial staff from being required to conduct a search of a person who may not be the same biological gender as the searching officer.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 113,663
Amount Budgeted: 280,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This purchase is funded through the CCP and there is no cost of the county general fund. Purchase is budgeted in the Sheriff/Jail budget 2301/62.74.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends the approval of the sealed bid award for the purchase of a Full Body Scanner for use by the Lake County Jail/Hill Road Facility and to authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue purchase order to Adani Systems, Inc. in the amount of $113,662.50.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 26, 2018
SUBJECT: Approve the sealed bid award for the purchase of a Full Body Scanner for use by the Lake County Jail/Hill Road Facility and to authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue purchase order to Adani Systems, Inc. in the amount of $113,662.50.
EXECUTIVE SUMMARY: On February 10, 2018, the Sheriff's Department issued a Request for Proposal (RFP) for the purchase, installation and training of a Full Body Security/Contraband Detection Scanner System. The RFP was posted on both the Sheriff and County's websites, advertised in the local paper, in addition to being sent to several vendors. Three proposals were received for consideration: ADANI Systems, Inc., Find All Security Systems and OD Security.
On June 7, 2018, a Consultant Selection Board (CSB), consisting of Mendocino County Jail Commander Captain Tim Pearce, Chief Probation Officer Rob Howe, Information Technology Director Shane French, Lake County Jail Commander Captain Greg Hosman and Sheriff/Coroner Administrative Manager Mary Beth Strong reviewed each of the proposals. After discussion, it was unanimous to recommend the award be made to Adani System, Inc. in the amount of $113,662.50. This includes maintenance for five years.
This machine is needed in order to reduce and hopefully stop the introduction of contraband coming into the jail. With the use of the body scanner we will be able to clearly identify items hidden on or within the body of those coming into custody.
When inmates are sentenced to a court commitment, some will use that opportunity to conceal contraband on or in their body to smuggle into the jail facility. The body scanner is able to detect hidden contraband, even when concealed in a body cavity.
The body scanner can also be used for the searching of transgender inmates. This will eliminate the need to find a person of the inmates identified gender to perform a search, and it will prevent custodial staff from being required to conduct a search of a person who may not be the same biological gender as the searching officer.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 113,663
Amount Budgeted: 280,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This purchase is funded through the CCP and there is no cost of the county general fund. Purchase is budgeted in the Sheriff/Jail budget 2301/62.74.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends the approval of the sealed bid award for the purchase of a Full Body Scanner for use by the Lake County Jail/Hill Road Facility and to authorize the Sheriff/Coroner/Assistant Purchasing Agent to issue purchase order to Adani Systems, Inc. in the amount of $113,662.50.
7.20Approve Late Travel Claim in the amount of $64 to Susan West for meal reimbursement while attending a training session
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These funds are allocated in the Sheriff/STC budget 2210 and there is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Late Travel Claim in the amount of $64 to Susan West for meal reimbursement while attending a training session.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: June 26, 2018
SUBJECT: Approve Late Travel Claim in the amount of $64 to Susan West for meal reimbursement while attending a training session
EXECUTIVE SUMMARY: The Sheriff's Department requests approval for the processing a late travel claim. The travel claim did not get returned prior to the 60 day county requirement and therefore Board approval is needed. This claim is for an 832 training and there is no cost to the general fund.
FISCAL IMPACT: __ None _x_ Budgeted __Non-Budgeted
Estimated Cost: 64.00
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These funds are allocated in the Sheriff/STC budget 2210 and there is no cost to the County general fund.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Late Travel Claim in the amount of $64 to Susan West for meal reimbursement while attending a training session.
7.21Approve Contract between the County of Lake and Lake Transit Authority in the Amount of $73,920 from July 1, 2018 to June 30, 2019 for CALWORKS Public Transportation Services and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Lake Transit Authority will provide one-hundred fifty-four (154) unlimited use bus passes each month at the rate of forty dollars ($40.00) per bus pass to LCDSS for bus routes in Lake County.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Amount Budgeted: $73,920.00
Additional Requested: $0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lake Transit Authority in the Amount of $73,920 from July 1, 2018 to June 30, 2019 for CALWORKS Public Transportation Services and authorize the Chair to sign.
Thank you for your consideration.
Attachment: Contract between County of Lake and Lake Transit
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 26, 2018
SUBJECT: Approve Contract between the County of Lake and Lake Transit Authority in the Amount of $73,920 from July 1, 2018 to June 30, 2019 for CALWORKS Public Transportation Services and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Lake Transit Authority will provide one-hundred fifty-four (154) unlimited use bus passes each month at the rate of forty dollars ($40.00) per bus pass to LCDSS for bus routes in Lake County.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $73,920.00
Amount Budgeted: $73,920.00
Additional Requested: $0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lake Transit Authority in the Amount of $73,920 from July 1, 2018 to June 30, 2019 for CALWORKS Public Transportation Services and authorize the Chair to sign.
Thank you for your consideration.
Attachment: Contract between County of Lake and Lake Transit
7.22Approve Contract Between the County of Lake and Lake Family Resource Center in the Amount of $25,000 from July 1, 2018 to June 30, 2019 for CALWORKS Domestic Violence Services, and authorize the Chair to sign
Agreement
passed on consent
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Contract renewal between County of Lake and Lake Family Resource Center for domestic violence counseling, shelter and coordination of services to CalWORKS recipients.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $25,000.00
Amount Budgeted: $25,000.00
Additional Requested: $0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lake Family Resource Center in the Amount of $25,000 from July 1, 2018 to June 30, 2019 for CALWORKS Domestic Violence Services, and authorize the Chair to sign.
Thank you for your consideration.
Attachment: County of Lake and Lake Family Resource Center Contract
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: June 26, 2018
SUBJECT: Approve Contract between the County of Lake and Lake Family Resource Center in the Amount of $25,000 from July 1, 2018 to June 30, 2019 for CALWORKS Domestic Violence Services, and authorize the Chair to sign.
EXECUTIVE SUMMARY:
Contract renewal between County of Lake and Lake Family Resource Center for domestic violence counseling, shelter and coordination of services to CalWORKS recipients.
FISCAL IMPACT: __ None X Budgeted __Non-Budgeted
Estimated Cost: $25,000.00
Amount Budgeted: $25,000.00
Additional Requested: $0.00
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative):
There is no county cost associated with this contract.
STAFFING IMPACT (if applicable):
None.
..Recommended Action
RECOMMENDED ACTION:
Approve Contract between the County of Lake and Lake Family Resource Center in the Amount of $25,000 from July 1, 2018 to June 30, 2019 for CALWORKS Domestic Violence Services, and authorize the Chair to sign.
Thank you for your consideration.
Attachment: County of Lake and Lake Family Resource Center Contract
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda Items 7.1 through 7.22. The motion carried by the following vote:
8. Timed Items
8.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
8.39:15 A.M. - Consideration of Continuing a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: June 26, 2018
SUBJECT: Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a proclamation of a Local Emergency Due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.49:16 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _ _ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 26, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
EXECUTIVE SUMMARY:
As your Board is aware, in the afternoon of July 29, 2015 the Rocky Fire began in the area of Morgan Valley Road and continued for several weeks. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Matt Perry, County Administrative Officer/OED Director (retired) declared a Local Emergency on July 31, 2015. On August 4, 2015, your Board ratified the declaration by Resolution no. 2015-107, confirming the existence of such emergency. The dangers of this year's fire season continued on Sunday, August 9, 2015, when the Jerusalem Fire broke out, and your Board amended the declaration of a local emergency on August 18, 2015, to include the Jerusalem Fire, by Resolution no. 2015-109. On the afternoon of September 12, 2015, the Valley Fire began. This again prompted the activation of the EOC and Matt Perry County Administrative Office/OES Director (retired) declared a Local Emergency that evening. This was ratified by your Board on September 15, 2015 by Resolution no. 2015-128.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Rocky, Jerusalem, and Valley Fires, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _ _ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a proclamation of a Local Emergency due to Wildfire Conditions, pertaining to the Rocky, Jerusalem and Valley Fires. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.59:17 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
Action Item
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: June 26, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a proclamation of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.69:18 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, approved the continuation of a proclamation of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.79:20 A.M. - APPEAL HEARING - Consideration of Appeal of an Administrative Citation for Renatto Aguas
Action Item
approved — Pass
Carried 4-1 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: nay
Brown: aye Scott: aye Simon: aye Smith: aye Steele: nay
Staff memo
EXECUTIVE SUMMARY:
On June 19th 2012, your Board enacted Ordinance 2976 which established the Administrative Citation process for boaters found in violation of the County's Quagga Mussel Prevention Program. Under this ordinance, enforcement officers have the option of citing a violation using an Administrative Citation instead of a Criminal Citation. For a first offense, the fine is $100; however the individual receiving the violation has the option to appeal the fine to your Board.
Renato Aguas Citation:
On June 4, 2018, Renato Aguas was cited for a violation of County Code 15.63 - Failure to display a current Lake County Quagga Mussel sticker. The same day he contacted Water Resources Technician Mark Miller, who coordinates the Quagga Mussel Program. Mr. Aguas explained to Mark that he had gone through the screening process and purchased a sticker on June 3rd, but he left the sticker in his motel room and failed to affix it to his boat. Mr. Aguas further requested that the citation/fee be voided since he purchased a sticker. Mark explained the appeal process, including prepayment of the $100 fine prior to consideration of an appeal.
Mr. Aguas paid the fee and he is appealing the citation. He does not plan to be in attendance; he lives in Riverside County.
Staff's Position:
Water Resources appreciates the support that the County Sheriff's Department provides for our Quagga Mussel Program. Law enforcement presence and enforcement are necessary to prevent infested boats from entering Clear Lake and other Lake County waters. Taking into account that Mr. Aguas went through a screening process and purchased a sticker prior to his citation, and that it is his first offence, staff recommends that the Board of Supervisors grant the appeal.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors grant the appeal.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: David Cowan, Interim Water Resources Director
DATE: June 26, 2018
SUBJECT: Consideration of Appeal of an Administrative Citation for Renatto Aguas
EXECUTIVE SUMMARY:
On June 19th 2012, your Board enacted Ordinance 2976 which established the Administrative Citation process for boaters found in violation of the County's Quagga Mussel Prevention Program. Under this ordinance, enforcement officers have the option of citing a violation using an Administrative Citation instead of a Criminal Citation. For a first offense, the fine is $100; however the individual receiving the violation has the option to appeal the fine to your Board.
Renato Aguas Citation:
On June 4, 2018, Renato Aguas was cited for a violation of County Code 15.63 - Failure to display a current Lake County Quagga Mussel sticker. The same day he contacted Water Resources Technician Mark Miller, who coordinates the Quagga Mussel Program. Mr. Aguas explained to Mark that he had gone through the screening process and purchased a sticker on June 3rd, but he left the sticker in his motel room and failed to affix it to his boat. Mr. Aguas further requested that the citation/fee be voided since he purchased a sticker. Mark explained the appeal process, including prepayment of the $100 fine prior to consideration of an appeal.
Mr. Aguas paid the fee and he is appealing the citation. He does not plan to be in attendance; he lives in Riverside County.
Staff's Position:
Water Resources appreciates the support that the County Sheriff's Department provides for our Quagga Mussel Program. Law enforcement presence and enforcement are necessary to prevent infested boats from entering Clear Lake and other Lake County waters. Taking into account that Mr. Aguas went through a screening process and purchased a sticker prior to his citation, and that it is his first offence, staff recommends that the Board of Supervisors grant the appeal.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors grant the appeal.
On motion of Supervisor Smith, and by vote of the Board, approved the appeal of an Administrative Citation for violation of the Quagga Mussel sticker requirement. The motion carried by the following vote:
Clerk’s notes: Water Resources Interim Director David Cowan presented the item to the Board. Quagga Mussel Program Coordinator Mark Miller was present and spoke. The appellant, Renatto Aguas, was not present as he resides in Southern California and was in Lake County on vacation at the time of the incident. Mr. Aguas had purchased a Quagga mussel sticker for his vessel the day before he launched his boat into Clear Lake. He forgot to place the sticker on the boat and was pulled over by the Sheriff who issued a citation. All documentation was submitted by the appellant with proof of purchase and payment for the quagga mussel sticker.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.89:30 A.M. - PUBLIC HEARING Consideration of a Resolution amending the Master Fee Schedule for Departmental Services Rendered by the County
Public Hearing
Adopted — Pass
Staff memo
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to the Agricultural and Weights and Measures Department, Animal Control Department, Behavioral Health Department, Environmental Health Department, Planning Division and Support Services, Public Services Department, and the Public Works Department.
Agricultural and Weights and Measures Department is requesting to increase the phytosanitaries & certificates of quarantine fee from $25 to $50. The fee is being increased because it takes two hours of actual staff time to produce a certificate and the fee increase comes closer to covering actual costs.
The Auditor - Controller / County Clerk office is requesting to adjust most of their fees based on a completed cost analysis study.
Animal Control is requesting to adjust cremation fees to match Napa's Bubbling Wells Cremation Services fees. Napa's fees were chosen because out of all surrounding counties their fees were the lowest not counting Lake County's Animal Control fees. The new fees will help bridge the gap between revenue and actual expenses.
Behavioral Health is requesting to bring all of their fees in line with actual costs for both Mental Health and Substance Use Disorder.
Environmental Health is requesting to increase most of their fees by CPI which was 3.6% from February 2017 to February 2018 for the San Francisco-Oakland-Hayward area. The fees were rounded to the nearest dollar after the 3.6% CPI increase was calculated.
The Planning Division is requesting to increase certain fees that are collected on the behalf of Public Works. The fees are being adjusted by the 3.6% CPI. Adjustments were also made to pass through charges for Water Resources where the title was never changed from Public Works to Water Resources.
Public Services is requesting to adjust museum and community room rental rates, and Eastlake Landfill disposal tipping fees. Museum room rentals outside normal business hours will increase by $5 per hour respectively. Middletown and Lower Lake community room rentals may now require insurance and the fees for groups will increase by $5 for the first two hours and $5 for each additional hour. Eastlake Landfill disposal franchise hauler fees would adjust to $49.71 per ton.
The Public Works Department is requesting to adjust some fees related to the County surveyor, aeronautical activities, and County maintained / County service area encroachments.
Staff is recommending this annual and as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 7/1/2018.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: June 26, 2018
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to create and/or adjust fees related to the Agricultural and Weights and Measures Department, Animal Control Department, Behavioral Health Department, Environmental Health Department, Planning Division and Support Services, Public Services Department, and the Public Works Department.
Agricultural and Weights and Measures Department is requesting to increase the phytosanitaries & certificates of quarantine fee from $25 to $50. The fee is being increased because it takes two hours of actual staff time to produce a certificate and the fee increase comes closer to covering actual costs.
The Auditor - Controller / County Clerk office is requesting to adjust most of their fees based on a completed cost analysis study.
Animal Control is requesting to adjust cremation fees to match Napa's Bubbling Wells Cremation Services fees. Napa's fees were chosen because out of all surrounding counties their fees were the lowest not counting Lake County's Animal Control fees. The new fees will help bridge the gap between revenue and actual expenses.
Behavioral Health is requesting to bring all of their fees in line with actual costs for both Mental Health and Substance Use Disorder.
Environmental Health is requesting to increase most of their fees by CPI which was 3.6% from February 2017 to February 2018 for the San Francisco-Oakland-Hayward area. The fees were rounded to the nearest dollar after the 3.6% CPI increase was calculated.
The Planning Division is requesting to increase certain fees that are collected on the behalf of Public Works. The fees are being adjusted by the 3.6% CPI. Adjustments were also made to pass through charges for Water Resources where the title was never changed from Public Works to Water Resources.
Public Services is requesting to adjust museum and community room rental rates, and Eastlake Landfill disposal tipping fees. Museum room rentals outside normal business hours will increase by $5 per hour respectively. Middletown and Lower Lake community room rentals may now require insurance and the fees for groups will increase by $5 for the first two hours and $5 for each additional hour. Eastlake Landfill disposal franchise hauler fees would adjust to $49.71 per ton.
The Public Works Department is requesting to adjust some fees related to the County surveyor, aeronautical activities, and County maintained / County service area encroachments.
Staff is recommending this annual and as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 7/1/2018.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.99:45 A.M. - Consideration and Approval of Lucerne Hotel RFP Proposer’s Recommendation by Proposal Evaluation Panel
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
On December 19, 2017, your Board approved staff's recommendation to make the Lucerne Hotel available for purchase, lease to purchase, or long-term lease agreement through a Request for Proposal (RFP) Process. That RFP was issued February 2, 2018 with a closing deadline for proposals of April 25, 2018.
Two proposals were received, and per the Consultant Selection Policy, a panel was convened to review. One proposal was for purchase, one proposal was for long-term lease:
The Romero Institute - New Paradigm College, a California-based 501(C) (3) as proposer. The Romero Institute - New Paradigm College proposal for purchase intends to transform the Lucerne Hotel property into a four-year educational institution offering a Bachelor of Arts degree program in Integrative Global Studies, as well as a University Extension Program, and a Conference Center for Lake County and surrounding communities. These offerings would be made in partnership and with support of administration and faculty from the University of San Francisco and additional participation from Williams College, Rice University, Kansas State University, Loyola Marymount, and the University of Manitoba. The University Extension Program would be developed for broad general public appeal in the areas of environmental studies; architecture; transportation planning, entrepreneurship; community development; and others. The development of an entrepreneurial incubator to help students, faculty, and the community is also a key component of the proposal.
Elizabeth Larson with John Jensen as proposers. The proposers are also the founders of the Lucerne Area Revitalization Association (LARA) which is currently in the non-profit incorporation phase and would be integral in operation of the Lucerne Hotel property and components of this proposal. Larson News Media, Elizabeth Larson and John Jensen's business, is also listed as assisting with the project as proposed. This proposal presents a long-term lease with a minimum of fifteen years and the possibility of coming to the County of Lake at a future date to negotiate a purchase of the building. This purchase is not reflected in this proposal. This proposal intends to have LARA act as the master tenant of the Lucerne Hotel, which would offer the site as a convention/event center venue with hotel rooms. The building would be made available to local businesses and the public for a wide variety of uses including but not limited to, commercial office space, general events, conferences, educational events, and fundraisers. LARA would work to establish hotel rooms, restaurant and/or pub, boutique shops, a business incubator, a drop-in business center. Other uses LARA may explore include a health club/day spa, after-school recreation activities and programs, visitor and information center, and more. Through fund-raising LARA looks to pursue upgrades to the building and grounds, with possibilities including refurbished swimming pool, basketball courts, a new tennis court, and other improvements. LARA intends to explore other potential partnerships and avenues for use of the Lucerne Hotel property which might include an attraction concierge service, gift shop of locally produced goods, museum and art exhibits, community initiatives, aquatic tourism, and others to be developed.
The Panel met May 9, 2018 to evaluate and rank the proposals based upon the evaluation criteria established within the RFP. The Panel met again May 24, 2018 to interview the two Proposers.
The panel unanimously recommends The Romero Institute - New Paradigm College proposal. The specific terms of the purchase have been redacted from said proposal to maintain the integrity of the sales process.
At the same time, the panel strongly urges both proposers to explore potential areas of collaboration, given that their mutual priorities show overlap and in fact, staff is encouraged to advise that the proposers informed us they have already had much communication with each other. The panel believes they share the goal of providing the greatest beneficial use and greater-good outcome for the local community and the entire Lake County community.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direct staff to take all procedural steps to prepare the property for sale and then return to your Board for the necessary approvals.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 26, 2018
SUBJECT: Consideration and Approval of Lucerne Hotel RFP Proposer's Recommendation by Proposal Evaluation Panel
EXECUTIVE SUMMARY:
On December 19, 2017, your Board approved staff's recommendation to make the Lucerne Hotel available for purchase, lease to purchase, or long-term lease agreement through a Request for Proposal (RFP) Process. That RFP was issued February 2, 2018 with a closing deadline for proposals of April 25, 2018.
Two proposals were received, and per the Consultant Selection Policy, a panel was convened to review. One proposal was for purchase, one proposal was for long-term lease:
The Romero Institute - New Paradigm College, a California-based 501(C) (3) as proposer. The Romero Institute - New Paradigm College proposal for purchase intends to transform the Lucerne Hotel property into a four-year educational institution offering a Bachelor of Arts degree program in Integrative Global Studies, as well as a University Extension Program, and a Conference Center for Lake County and surrounding communities. These offerings would be made in partnership and with support of administration and faculty from the University of San Francisco and additional participation from Williams College, Rice University, Kansas State University, Loyola Marymount, and the University of Manitoba. The University Extension Program would be developed for broad general public appeal in the areas of environmental studies; architecture; transportation planning, entrepreneurship; community development; and others. The development of an entrepreneurial incubator to help students, faculty, and the community is also a key component of the proposal.
Elizabeth Larson with John Jensen as proposers. The proposers are also the founders of the Lucerne Area Revitalization Association (LARA) which is currently in the non-profit incorporation phase and would be integral in operation of the Lucerne Hotel property and components of this proposal. Larson News Media, Elizabeth Larson and John Jensen's business, is also listed as assisting with the project as proposed. This proposal presents a long-term lease with a minimum of fifteen years and the possibility of coming to the County of Lake at a future date to negotiate a purchase of the building. This purchase is not reflected in this proposal. This proposal intends to have LARA act as the master tenant of the Lucerne Hotel, which would offer the site as a convention/event center venue with hotel rooms. The building would be made available to local businesses and the public for a wide variety of uses including but not limited to, commercial office space, general events, conferences, educational events, and fundraisers. LARA would work to establish hotel rooms, restaurant and/or pub, boutique shops, a business incubator, a drop-in business center. Other uses LARA may explore include a health club/day spa, after-school recreation activities and programs, visitor and information center, and more. Through fund-raising LARA looks to pursue upgrades to the building and grounds, with possibilities including refurbished swimming pool, basketball courts, a new tennis court, and other improvements. LARA intends to explore other potential partnerships and avenues for use of the Lucerne Hotel property which might include an attraction concierge service, gift shop of locally produced goods, museum and art exhibits, community initiatives, aquatic tourism, and others to be developed.
The Panel met May 9, 2018 to evaluate and rank the proposals based upon the evaluation criteria established within the RFP. The Panel met again May 24, 2018 to interview the two Proposers.
The panel unanimously recommends The Romero Institute - New Paradigm College proposal. The specific terms of the purchase have been redacted from said proposal to maintain the integrity of the sales process.
At the same time, the panel strongly urges both proposers to explore potential areas of collaboration, given that their mutual priorities show overlap and in fact, staff is encouraged to advise that the proposers informed us they have already had much communication with each other. The panel believes they share the goal of providing the greatest beneficial use and greater-good outcome for the local community and the entire Lake County community.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Direct staff to take all procedural steps to prepare the property for sale and then return to your Board for the necessary approvals.
On motion of Supervisor Smith, and by vote of the Board, approved the option to sell the Lucerne Hotel and return to the Board with the documents to start the process. The motion carried by the following vote:
Clerk’s notes: Deputy County Administrative Officer Michelle Scully presented the item to the Board.
Chair Steele asked if anyone present wished to speak and the following people spoke: Denise Rushing, Bill Stranger, Ed Robey, Carol Cole-Lewis from Paradigm, Elizabeth Larson from the LARA Institute, Peter Hess, Phil Murphy and Larry Troutman. No one else wished to speak and the public input portion of this item was closed.
9. Non-Timed Items
9.1Supervisors’ weekly calendar, travel and reports
9.2Consideration of the following appointments:
(IHSS) Public Authority Advisory Committee
(MCAH) Maternal, Child and Adolescent Health Advisory Board
Appointment
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
(IHSS) PUBLIC AUTHORITY ADVISORY COMMITTEE: Vacancies - Four (4) Senior Consumer, One (1) Disabled Community Representative, One (1) Senior Community Representative, Two (2) Providers
Applications received: Simone Tatman - Provider
(MCAH) MATERNAL, CHILD AND ADOLESCENT HEALTH ADVISORY BOARD: Vacancies - One (1) General Membership
Applications received: Sharon Maher - General membership
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Asst. Clerk of the Board
DATE: June 26, 2018
SUBJECT: Consideration of Advisory Board Appointments
EXECUTIVE SUMMARY:
(IHSS) PUBLIC AUTHORITY ADVISORY COMMITTEE: Vacancies - Four (4) Senior Consumer, One (1) Disabled Community Representative, One (1) Senior Community Representative, Two (2) Providers
Applications received: Simone Tatman - Provider
(MCAH) MATERNAL, CHILD AND ADOLESCENT HEALTH ADVISORY BOARD: Vacancies - One (1) General Membership
Applications received: Sharon Maher - General membership
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
On motion of Supervisor Smith, and by vote of the Board, appointed the following advisory board members:
Simone Tatman to the (IHSS) Public Authority Advisory Committee
Sharon Maher to the (MCAH) Maternal, Child and Adolescent Health Advisory Board
The motion carried by the following vote:
Clerk’s notes: Chair Steele presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.3Consideration of (a) Board Member Appointment to new Redevelopment Agency (RDA) Oversight Board; and (b) Public Member Appointment to new Redevelopment Agency (RDA) Oversight Board
Appointment
approved
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Smith
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, pursuant to state law, effective July 1, 2018 the Redevelopment Agency Oversight boards of the County, City of Clearlake and the City of Lakeport must be consolidated into one new 7-member oversight board, which includes one member of your Board, and one member of the public appointed by your Board.
Chairman Steele has served as your designated Board member on the soon to be replaced County RDA Oversight Board. Chairman Steele is requesting to be appointed to this new oversight board.
For the public member your Board is responsible to appoint, staff opened the customary process for applications and received the following applications for your consideration:
* Kelly F. Cox
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Board Member Appointment to new Redevelopment Agency (RDA) Oversight Board
(b) Public Member Appointment to new Redevelopment Agency (RDA) Oversight
Board
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: June 26, 2018
SUBJECT: Consideration of (a) Board Member Appointment to new Redevelopment Agency (RDA) Oversight Board; and (b) Public Member Appointment to new Redevelopment Agency (RDA) Oversight Board
EXECUTIVE SUMMARY:
As your Board is aware, pursuant to state law, effective July 1, 2018 the Redevelopment Agency Oversight boards of the County, City of Clearlake and the City of Lakeport must be consolidated into one new 7-member oversight board, which includes one member of your Board, and one member of the public appointed by your Board.
Chairman Steele has served as your designated Board member on the soon to be replaced County RDA Oversight Board. Chairman Steele is requesting to be appointed to this new oversight board.
For the public member your Board is responsible to appoint, staff opened the customary process for applications and received the following applications for your consideration:
* Kelly F. Cox
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
(a) Board Member Appointment to new Redevelopment Agency (RDA) Oversight Board
(b) Public Member Appointment to new Redevelopment Agency (RDA) Oversight
Board
(a) On motion of Supervisor Smith, and by vote of the Board, appointed the following Board Member to the new Redevelopment Agency (RDA) Oversight Board: Supervisor Jim Steele. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) On motion of Supervisor Smith, and by vote of the Board, appointed the following Public Member to the new Redevelopment Agency (RDA) Oversight Board: Kelly Cox. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.4Consideration of (a) Resolution adopting the Post-Employment Benefits Trust Administered by Public Agency Retirement Services (PARS) and Appointing the County Administrative Officer as the Plan Administrator; and (b) Resolution Transferring the Current Balance in the Pension Stabilization Reserve (Fund 155) to the Section 115 Post-Employment Benefits Trust and Authorizing Initial Investment Portfolio Option
Resolution
Adopted
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Supervisor Scott offered the Resolution and it was passed by roll call vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Chief Deputy County Administrative Officer Jeff Rein presented the item to the Board. Public Agency Retirement Solutions (PARS) Executive Vice President Mitch Barker gave a PowerPoint presentation. Highmark Capital Management Director Fred Hurst was present and spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.5Consideration of an Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group for FY 2018-2019
Agreement
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
California Forensic Medical Group (CFMG), has contracted with Lake County for jail medical services since January 1, 1996.
This Agreement is for Fiscal Year 2018-2019. The renewal price for FY2018-2019 under this proposal would be $2,665,613.
Additionally the newly proposed agreement includes changing the weekend .4 FTE Licensed Vocational Nurse to a .4 FTE Registered Nurse.
The quarterly per diem compensation charge of $5.91 should the population be more than 305 per day in a quarter, remains the same as does the per diem reduction charge if the daily combined adult population averages in any calendar quarter during the term of the agreement of less than 305 per day.
The CFMG financial liability for medical/surgical inpatient episodes has not been increased in many years. At no additional cost to the County, CFMG will increase their medical/surgical financial liability from $15,000 to $22,000 and the CFMG financial liability for AIDS Drug Assistance Program (ADAP) inmates will increase from $10,000 to $12,000.
Please feel free to contact me should you have any questions.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of Agreement for Medical Services in the Lake County Detention Facility with California Forensic Medical Group (CFMG) for FY2018-2019; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Denise Pomeroy, Health Services Director
DATE: June 26, 2018
SUBJECT: Consideration of an Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group for FY 2018-2019
EXECUTIVE SUMMARY:
California Forensic Medical Group (CFMG), has contracted with Lake County for jail medical services since January 1, 1996.
This Agreement is for Fiscal Year 2018-2019. The renewal price for FY2018-2019 under this proposal would be $2,665,613.
Additionally the newly proposed agreement includes changing the weekend .4 FTE Licensed Vocational Nurse to a .4 FTE Registered Nurse.
The quarterly per diem compensation charge of $5.91 should the population be more than 305 per day in a quarter, remains the same as does the per diem reduction charge if the daily combined adult population averages in any calendar quarter during the term of the agreement of less than 305 per day.
The CFMG financial liability for medical/surgical inpatient episodes has not been increased in many years. At no additional cost to the County, CFMG will increase their medical/surgical financial liability from $15,000 to $22,000 and the CFMG financial liability for AIDS Drug Assistance Program (ADAP) inmates will increase from $10,000 to $12,000.
Please feel free to contact me should you have any questions.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION: Staff recommends approval of Agreement for Medical Services in the Lake County Detention Facility with California Forensic Medical Group (CFMG) for FY2018-2019; and authorize the Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved the Agreement for Medical Services in Lake County's Detention Facility with California Forensic Medical Group for FY 2018-2019, and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Public Health Director Denise Pomeroy presented the item to the Board. Dr. Sara Goldgraben was also present.
Chair Steele asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9.6Consideration of (a) Amendment One to Agreement between the County of Lake and Lake County Waste Solutions, Inc. for Solid Waste Handling and Recycling Services; and (b) Amendment One to Agreement between the County of Lake and South Lake Refuse Company, LLC for Solid Waste Handling and Recycling Services
Action Item
approved
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Simon
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Background
The primary entities involved with the administration of the County's waste management program, specifically the Eastlake Landfill operated by the County of Lake and the two contracted franchise waste haulers for the unincorporated portions of Lake County, are faced with the challenge of operating programs during a time of declining waste quantities as a result of successful recycling and diversion efforts, while at the same time confronted with increasing labor, fuel and equipment costs, escalating regulatory compliance expenses, and a crumbling recyclables market. These stressors are not new to the County's waste management program; in 2012 the County, recognizing the financial pressure that these issues were beginning to place upon the integrated waste management division, began a five-year contract with Solid Waste Systems of Ukiah for the acceptance of approximately 20,000 tons of waste per year from the Ukiah transfer station. The intent of the temporary import contract was to generate additional revenue by increasing disposal quantities rather than raising fees. While laudable, this stop-gap measure was never intended to be a permanent solution, and out of concerns following the 2015 wildfires that the landfill would reach its' maximum capacity before an expansion could be constructed your Board determined in early 2016 to allow the contract to expire in December 2016 rather than exercise the five-year extension option. The last couple years the loss of import revenue at the landfill has been sufficiently offset by revenue generated from the disposal of wildfire debris. However, looking ahead it becomes necessary to consider rate increases in order to adequately fund landfill operations and capital improvements (such as expansion), curbside collection, unfunded regulatory compliance mandates, and recycling and diversion programs.
County Integrated Waste Management Funding
Annual expenditures for the County solid waste enterprise fund amount to approximately $3.4 million, broken down as follows:
* Landfill Labor: $750,000
* Landfill Operations: $775,000
* Landfill Gas System (Operations, Maintenance, Monitoring, Reporting): $100,000
* Landfill Equipment Maintenance: $175,000
* Landfill Equipment Replacement: $150,000
* Landfill Expansion (annualized cost over 20 years): $600,000
* Landfill Closure/Post-Closure Maintenance Financial Assurances: $150,000
* Landfill Regulatory Improvements: $50,000
* Department Administration: $475,000
* Recycling/HHW Programs: $175,000
Revenue for the solid waste enterprise fund comes primarily from landfill gate fees (approximately 75%), with hauler franchise fees (15%) making up the bulk of the remaining revenue stream. Under the current landfill gate fee and waste hauler franchise fee schedule, however, revenue projections for FY 18/19 amount to only $2.7 million. The $700,000 operational expense deficit is primarily a result of the loss of import revenue and secondarily from increased operational and annualized capital costs resulting from the landfill gas collection and control system and other state-mandated compliance programs.
To address these challenges, the Solid Waste Task Force (SWTF) recommended to staff to evaluate an increase to both landfill tipping fees and waste hauler franchise fees paid to the County. To that end, in August 2017 the County completed a pro-forma cost and revenue model to determine recommended fee schedules that in combination would provide adequate funding for the solid waste enterprise fund.
Gate Fees:
The current tonnage rate at the landfill is $51.12/ton and has been stagnant since 2014. During that time the costs to operate the landfill continued to rise, and even in 2014 the rate was not sufficient for sustainable landfill and waste management operations. Staff's recommendation based on the cost and revenue model is to increase the tonnage rate to $59.33/ton (in concert with the waste hauler franchise fee increase described later). Additional changes to the tipping fee schedule are proposed in order to bring fees into proportional equivalence with the tonnage increase and to establish a schedule of items that allow for more efficient gatehouse operations and better standardization of fees. The proposed fee schedule is shown in Exhibit A.
Waste Hauler Franchise Fee:
Currently both waste hauler contracts require each hauler, as consideration for the County's grant of the exclusive franchise right to collect and dispose of solid waste generated in their territory, to remit to the County both a disposal-based franchise fee and a revenue-based franchise fee. The disposal-based fee requires the hauler to pay to the County 6% of the sum of the gross aggregate tipping fees incurred by the hauler at the landfill, whereas the revenue-based fee requires the hauler to pay to the County 5% of the gross amount of revenue received by the hauler for their services under the contract. Staff's recommendation, as negotiated with the haulers, is to eliminate the disposal-based fee and increase the revenue-based fee to 10%. This structure is consistent with the solid waste collection industry standard.
Franchise Hauler Amendment
The County's two franchise waste haulers, Lake County Waste Solutions (LCWS) and South Lake Refuse & Recycling (SLRR), provide a service similar to other essential public services such as power, water, and sewer. Ensuring their financial ability to continue providing refuse services is important for all residents and businesses of Lake County. They have both been operating in Lake County for decades and are under contract to provide service to customers in the unincorporated portions of their franchise geographic area. The most recent contracts for both haulers became effective January 2015, have a 20-year term with a 10-year renewal option, and specify an annual allowable rate increase for 2018 and beyond equal to the "All Urban Consumers: U.S. City Average" Consumer Price Index. The contracts allow for increases or decreases in service rates to eliminate, to the maximum extent possible, each company's increased or decreased costs or revenues resulting from industry changes outside of their control. Examples include changes in the law, regulatory mandated modifications or replacements of vehicles or equipment, significant labor rate changes, or similar items.
Between 2010 and 2018 the contract specified a rate modification equal to the "All Urban Consumers: U.S. City Average" CPI or 4%, whichever was greater. This temporary rate modification option was put in place in 2010 with the intent to make the haulers whole by the year 2018 in consideration of hauler revenues that had not kept pace with vehicle and equipment expenses and labor rates. However, the 4% annual rate modification lagged behind actual escalating industry costs by a total of approximately 14% over that period. Consequently in 2017 the haulers requested a "true-up" increase of approximately 14% as well as a CPI change from "All Urban Consumers: U.S. City Average" to "All Urban Consumers: San Francisco-Oakland-San Jose, CA". Staff rejected that proposal but, recognizing the shared responsibility to stabilize costs and revenues for curbside collection, negotiated with the haulers a 4% rate modification over the next three years to account for the "true-up", exercising of the 10-year renewal option, and a change in rate modification index from the "All Urban Consumers: U.S. City Average" CPI, to an average of the following two indices: 1) the "All Urban Consumers: San Francisco-Oakland-San Jose, CA" CPI; and 2) the "All Urban Consumers: Water and Sewer and Trash Collection Services" CPI. Staff contracted with an outside solid waste management consultant to ensure that the terms were consistent with industry activity, and that the proposed index better represents the regional solid waste industry to sustain hauler operations.
Other relatively minor but important changes to the contract are recommended. A change to SLRR's vehicle impact fee is necessary to align with recommendations from the Department of Public Works. Additionally, language has been added to establish the mutual understanding of the possibility of future universal residential curbside collection in community growth areas. Finally the amendment adds a clause to the contract requiring the haulers to adopt programs in support of anticipated future implementation of SB 1383 to achieve a statewide 50 percent reduction of organic waste disposal by 2020 and a 75 percent reduction by 2025.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Currently the solid waste disposal rates of surrounding areas are significantly higher than in Lake County. For example, the average per ton tip rate of the ten nearest landfills is 42% more than the Eastlake Landfill tip fee. For curbside collection, the difference is even more drastic: surrounding area collection rates are on average 70% higher than within Lake County.
If the recommended fee increases are implemented, the solid waste disposal rates in Lake County will still be significantly lower than surrounding areas. Landfill tip fees at surrounding areas will be on average 22% more than the Eastlake Landfill tip fee, and average curbside collection rates at surrounding areas will be 46% higher than in Lake County.
RECOMMENDED ACTION:
(a) Approve Amendment One to Agreement between the County of Lake and Lake County Waste Solutions, Inc. for Solid Waste Handling and Recycling Services and authorize the Chair to sign.
(b) Approve Amendment One to Agreement between the County of Lake and South Lake Refuse Company, LLC for Solid Waste Handling and Recycling Services and authorize the Chair to sign.
Original memo text
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: June 26, 2018
SUBJECT: Consideration of (a) Amendment One to Agreement between the County of Lake and Lake County Waste Solutions, Inc. for Solid Waste Handling and Recycling Services; and (b) Amendment One to Agreement between the County of Lake and South Lake Refuse Company, LLC for Solid Waste Handling and Recycling Services
Background
The primary entities involved with the administration of the County's waste management program, specifically the Eastlake Landfill operated by the County of Lake and the two contracted franchise waste haulers for the unincorporated portions of Lake County, are faced with the challenge of operating programs during a time of declining waste quantities as a result of successful recycling and diversion efforts, while at the same time confronted with increasing labor, fuel and equipment costs, escalating regulatory compliance expenses, and a crumbling recyclables market. These stressors are not new to the County's waste management program; in 2012 the County, recognizing the financial pressure that these issues were beginning to place upon the integrated waste management division, began a five-year contract with Solid Waste Systems of Ukiah for the acceptance of approximately 20,000 tons of waste per year from the Ukiah transfer station. The intent of the temporary import contract was to generate additional revenue by increasing disposal quantities rather than raising fees. While laudable, this stop-gap measure was never intended to be a permanent solution, and out of concerns following the 2015 wildfires that the landfill would reach its' maximum capacity before an expansion could be constructed your Board determined in early 2016 to allow the contract to expire in December 2016 rather than exercise the five-year extension option. The last couple years the loss of import revenue at the landfill has been sufficiently offset by revenue generated from the disposal of wildfire debris. However, looking ahead it becomes necessary to consider rate increases in order to adequately fund landfill operations and capital improvements (such as expansion), curbside collection, unfunded regulatory compliance mandates, and recycling and diversion programs.
County Integrated Waste Management Funding
Annual expenditures for the County solid waste enterprise fund amount to approximately $3.4 million, broken down as follows:
* Landfill Labor: $750,000
* Landfill Operations: $775,000
* Landfill Gas System (Operations, Maintenance, Monitoring, Reporting): $100,000
* Landfill Equipment Maintenance: $175,000
* Landfill Equipment Replacement: $150,000
* Landfill Expansion (annualized cost over 20 years): $600,000
* Landfill Closure/Post-Closure Maintenance Financial Assurances: $150,000
* Landfill Regulatory Improvements: $50,000
* Department Administration: $475,000
* Recycling/HHW Programs: $175,000
Revenue for the solid waste enterprise fund comes primarily from landfill gate fees (approximately 75%), with hauler franchise fees (15%) making up the bulk of the remaining revenue stream. Under the current landfill gate fee and waste hauler franchise fee schedule, however, revenue projections for FY 18/19 amount to only $2.7 million. The $700,000 operational expense deficit is primarily a result of the loss of import revenue and secondarily from increased operational and annualized capital costs resulting from the landfill gas collection and control system and other state-mandated compliance programs.
To address these challenges, the Solid Waste Task Force (SWTF) recommended to staff to evaluate an increase to both landfill tipping fees and waste hauler franchise fees paid to the County. To that end, in August 2017 the County completed a pro-forma cost and revenue model to determine recommended fee schedules that in combination would provide adequate funding for the solid waste enterprise fund.
Gate Fees:
The current tonnage rate at the landfill is $51.12/ton and has been stagnant since 2014. During that time the costs to operate the landfill continued to rise, and even in 2014 the rate was not sufficient for sustainable landfill and waste management operations. Staff's recommendation based on the cost and revenue model is to increase the tonnage rate to $59.33/ton (in concert with the waste hauler franchise fee increase described later). Additional changes to the tipping fee schedule are proposed in order to bring fees into proportional equivalence with the tonnage increase and to establish a schedule of items that allow for more efficient gatehouse operations and better standardization of fees. The proposed fee schedule is shown in Exhibit A.
Waste Hauler Franchise Fee:
Currently both waste hauler contracts require each hauler, as consideration for the County's grant of the exclusive franchise right to collect and dispose of solid waste generated in their territory, to remit to the County both a disposal-based franchise fee and a revenue-based franchise fee. The disposal-based fee requires the hauler to pay to the County 6% of the sum of the gross aggregate tipping fees incurred by the hauler at the landfill, whereas the revenue-based fee requires the hauler to pay to the County 5% of the gross amount of revenue received by the hauler for their services under the contract. Staff's recommendation, as negotiated with the haulers, is to eliminate the disposal-based fee and increase the revenue-based fee to 10%. This structure is consistent with the solid waste collection industry standard.
Franchise Hauler Amendment
The County's two franchise waste haulers, Lake County Waste Solutions (LCWS) and South Lake Refuse & Recycling (SLRR), provide a service similar to other essential public services such as power, water, and sewer. Ensuring their financial ability to continue providing refuse services is important for all residents and businesses of Lake County. They have both been operating in Lake County for decades and are under contract to provide service to customers in the unincorporated portions of their franchise geographic area. The most recent contracts for both haulers became effective January 2015, have a 20-year term with a 10-year renewal option, and specify an annual allowable rate increase for 2018 and beyond equal to the "All Urban Consumers: U.S. City Average" Consumer Price Index. The contracts allow for increases or decreases in service rates to eliminate, to the maximum extent possible, each company's increased or decreased costs or revenues resulting from industry changes outside of their control. Examples include changes in the law, regulatory mandated modifications or replacements of vehicles or equipment, significant labor rate changes, or similar items.
Between 2010 and 2018 the contract specified a rate modification equal to the "All Urban Consumers: U.S. City Average" CPI or 4%, whichever was greater. This temporary rate modification option was put in place in 2010 with the intent to make the haulers whole by the year 2018 in consideration of hauler revenues that had not kept pace with vehicle and equipment expenses and labor rates. However, the 4% annual rate modification lagged behind actual escalating industry costs by a total of approximately 14% over that period. Consequently in 2017 the haulers requested a "true-up" increase of approximately 14% as well as a CPI change from "All Urban Consumers: U.S. City Average" to "All Urban Consumers: San Francisco-Oakland-San Jose, CA". Staff rejected that proposal but, recognizing the shared responsibility to stabilize costs and revenues for curbside collection, negotiated with the haulers a 4% rate modification over the next three years to account for the "true-up", exercising of the 10-year renewal option, and a change in rate modification index from the "All Urban Consumers: U.S. City Average" CPI, to an average of the following two indices: 1) the "All Urban Consumers: San Francisco-Oakland-San Jose, CA" CPI; and 2) the "All Urban Consumers: Water and Sewer and Trash Collection Services" CPI. Staff contracted with an outside solid waste management consultant to ensure that the terms were consistent with industry activity, and that the proposed index better represents the regional solid waste industry to sustain hauler operations.
Other relatively minor but important changes to the contract are recommended. A change to SLRR's vehicle impact fee is necessary to align with recommendations from the Department of Public Works. Additionally, language has been added to establish the mutual understanding of the possibility of future universal residential curbside collection in community growth areas. Finally the amendment adds a clause to the contract requiring the haulers to adopt programs in support of anticipated future implementation of SB 1383 to achieve a statewide 50 percent reduction of organic waste disposal by 2020 and a 75 percent reduction by 2025.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Currently the solid waste disposal rates of surrounding areas are significantly higher than in Lake County. For example, the average per ton tip rate of the ten nearest landfills is 42% more than the Eastlake Landfill tip fee. For curbside collection, the difference is even more drastic: surrounding area collection rates are on average 70% higher than within Lake County.
If the recommended fee increases are implemented, the solid waste disposal rates in Lake County will still be significantly lower than surrounding areas. Landfill tip fees at surrounding areas will be on average 22% more than the Eastlake Landfill tip fee, and average curbside collection rates at surrounding areas will be 46% higher than in Lake County.
RECOMMENDED ACTION:
(a) Approve Amendment One to Agreement between the County of Lake and Lake County Waste Solutions, Inc. for Solid Waste Handling and Recycling Services and authorize the Chair to sign.
(b) Approve Amendment One to Agreement between the County of Lake and South Lake Refuse Company, LLC for Solid Waste Handling and Recycling Services and authorize the Chair to sign.
(a) On motion of Supervisor Simon, and by vote of the Board, approved Amendment One to Agreement between the County of Lake and Lake County Waste Solutions, Inc. for Solid Waste Handling and Recycling Services, and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) On motion of Supervisor Simon, and by vote of the Board, approved Amendment One to Agreement between the County of Lake and South Lake Refuse Company, LLC for Solid Waste Handling and Recycling Services, and authorized the Chair to sign. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: Public Services Director Lars Ewing presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9.7Consideration of Resolution and Adoption of the Local Hazard Mitigation Plan
Action Item
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
In accordance with State and Federal Requirements (California Natural Disaster Assistance Act and the Federal Disaster Mitigation Act of 2000), the Lake County Sheriff's Office of Emergency Services is requesting that the Lake County Board of Supervisors accept and adopt the 2018 Lake County Local Hazard Mitigation Plan (LHMP).
The LHMP identifies known hazards (natural and man-made) to the County, and proposes projects that could mitigate future damage and losses that might occur as a result of the occurrence of the identified hazard. More than fifty (50) projects have been identified to reduce the effect of hazards in Lake County. When mitigation funds become available after a disaster, these projects serve as the basis for an application, which may be eligible for seventy-five percent (75%) federal funding. A twenty-five percent (25%) local match is required.
The Lake County Sheriff's Office of Emergency Services coordinated and supported the preparation of the update to the LHMP. The LHMP was prepared by an experienced consultant, and solicited comments, suggestions and projects from a wide sample of Lake County residents and staff through public meetings, surveys and workshops.
The LHMP will be reviewed and updated again in 2023.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends the approval of the resolution and the adoption of the local hazard mitigation plan.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: June 26, 2018
SUBJECT: Consideration of Resolution and Adoption of the Local Hazard Mitigation Plan
EXECUTIVE SUMMARY:
In accordance with State and Federal Requirements (California Natural Disaster Assistance Act and the Federal Disaster Mitigation Act of 2000), the Lake County Sheriff's Office of Emergency Services is requesting that the Lake County Board of Supervisors accept and adopt the 2018 Lake County Local Hazard Mitigation Plan (LHMP).
The LHMP identifies known hazards (natural and man-made) to the County, and proposes projects that could mitigate future damage and losses that might occur as a result of the occurrence of the identified hazard. More than fifty (50) projects have been identified to reduce the effect of hazards in Lake County. When mitigation funds become available after a disaster, these projects serve as the basis for an application, which may be eligible for seventy-five percent (75%) federal funding. A twenty-five percent (25%) local match is required.
The Lake County Sheriff's Office of Emergency Services coordinated and supported the preparation of the update to the LHMP. The LHMP was prepared by an experienced consultant, and solicited comments, suggestions and projects from a wide sample of Lake County residents and staff through public meetings, surveys and workshops.
The LHMP will be reviewed and updated again in 2023.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: The Sheriff's Department recommends the approval of the resolution and the adoption of the local hazard mitigation plan.
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Undersheriff Chris Macedo presented the item to the Board. The 2018 version of the Lake County Local Hazard Mitigation Plan has been approved by CalOES and FEMA.
Chair Steele asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
10. Closed Session
10.1Public Employee Evaluation
Title: County Librarian
Closed Session Item
10.2Employee Disciplinary Appeal (EDA 18-01) Pursuant to Gov. Code sec. 54957
Closed Session Item
denied — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
The Board reconvened into Regular Session at 12:49 p.m. having taken the following action:
On motion of Supervisor Scott, and by vote of the Board, denied Employee Disciplinary Appeal (EDA 18-01) pursuant to Gov. Code Sec. 54957. The motion carried by the following vote:
10.3Public Employee Appointments pursuant to Gov. Code Section 54957(b)(1):
(a) Appointment of Water Resources Director
(b) Appointment of Community Development Director
Closed Session Item
approved
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, appointed David Cowan as Water Resources Director effective June 26, 2018. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
On motion of Supervisor Scott, and by vote of the Board, appointed Michalyn DelValle as Community Development Director effective June 26, 2018. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele