Board Of Supervisors — Tuesday, September 11, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Current Construction Projects - Contract Change Orders
6. Approval of the Consent Agenda
6.1Adopt Proclamation Posthumously Recognizing Battalion Chief Matthew Burchett for His Dedication, Service, and Ultimate Sacrifice while responding to the Ranch Fire of the Mendocino Complex
Proclamation
passed on consent
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Posthumously Recognizing Battalion Chief Matthew Burchett for His Dedication, Service, and Ultimate Sacrifice while responding to the Ranch Fire of the Mendocino Complex.
Original memo text
TO: BOARD OF SUPERVISORS
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: September 11, 2018
SUBJECT: Adopt Proclamation Posthumously Recognizing Battalion Chief Matthew Burchett for His Dedication, Service, and Ultimate Sacrifice while responding to the Ranch Fire of the Mendocino Complex
EXECUTIVE SUMMARY:
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt Proclamation Posthumously Recognizing Battalion Chief Matthew Burchett for His Dedication, Service, and Ultimate Sacrifice while responding to the Ranch Fire of the Mendocino Complex.
6.2Approve County Administrative Officer (CAO) request for authority to contract with CPS-HR during Fiscal Year 2018-2019 for up to three executive search recruitments at a cost of $10,500 to $17,000 per recruitment plus advertising and professional fees ranging from $3,000 to $7,000
Action Item
passed on consent
Staff memo
Your Board is very well aware of our struggle to recruit and retain employees. This is impacting us at virtually all levels of employment and in all departments, complicated by our comparably low salaries and benefits as well as the repeated wildfire disasters leaving the outside world to conclude that Lake County is synonymous with fire. Apart from the issues here, experts in the field confirm that the labor pool is now very much a candidate's market where prospects can pick and choose from a wide field, in which we are less attractive. For key leadership positions, executive search recruitment strategies are common practice and can lead to better outcomes.
I am recommending that we contract with Cooperative Personnel Services - Human Resources (CPS-HR) for executive search recruitment for up to three key positions (department head or management-level) during Fiscal Year 2018-2019.
CPS-HR is another name for our long-time partner in service known as, "Merit Systems Services (MSS)". For decades, under state contract, MSS has conducted employee recruitments for Social Services and Child Support Services employees here and in more than 30 other California counties. Through all my years as DSS Director, I was pleased with the recruitment efforts of MSS. MSS is just one branch of CPS-HR, which provides a number of other HR-related services including executive search. CPS-HR is a Joint Powers Agency (JPA) tasked to provide sophisticated consulting services to public agencies. As per California's State Contracting manual, an agreement with CPS-HR does not require competitive bidding because CPS-HR is a government entity.
Depending on the level of service required for each executive search, costs range from $10,500 to $17,000, plus the cost of advertising and professional fees ranging from $3,000 to $7,000 depending on scope. For a full recruitment, CPS-HR provides a two-year guarantee during which they do not actively recruit the new hire. If new hire leaves before two years, CPS-HR reruns the recruitment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): If approved, Administration will hold the contract and charge departments as appropriate using salary savings resulting from positions vacancies to cover.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve County Administrative Officer (CAO) request for authority to contract with CPS-HR during Fiscal Year 2018-2019 for up to three executive search recruitments at a cost of $10,500 to $17,000 per recruitment plus advertising and professional fees ranging from $3,000 to $7,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 11, 2018
SUBJECT: Approve County Administrative Officer (CAO) request for authority to contract with CPS-HR during Fiscal Year 2018-2019 for up to three executive search recruitments at a cost of $10,500 to $17,000 per recruitment plus advertising and professional fees ranging from $3,000 to $7,000
EXECUTIVE SUMMARY:
Your Board is very well aware of our struggle to recruit and retain employees. This is impacting us at virtually all levels of employment and in all departments, complicated by our comparably low salaries and benefits as well as the repeated wildfire disasters leaving the outside world to conclude that Lake County is synonymous with fire. Apart from the issues here, experts in the field confirm that the labor pool is now very much a candidate's market where prospects can pick and choose from a wide field, in which we are less attractive. For key leadership positions, executive search recruitment strategies are common practice and can lead to better outcomes.
I am recommending that we contract with Cooperative Personnel Services - Human Resources (CPS-HR) for executive search recruitment for up to three key positions (department head or management-level) during Fiscal Year 2018-2019.
CPS-HR is another name for our long-time partner in service known as, "Merit Systems Services (MSS)". For decades, under state contract, MSS has conducted employee recruitments for Social Services and Child Support Services employees here and in more than 30 other California counties. Through all my years as DSS Director, I was pleased with the recruitment efforts of MSS. MSS is just one branch of CPS-HR, which provides a number of other HR-related services including executive search. CPS-HR is a Joint Powers Agency (JPA) tasked to provide sophisticated consulting services to public agencies. As per California's State Contracting manual, an agreement with CPS-HR does not require competitive bidding because CPS-HR is a government entity.
Depending on the level of service required for each executive search, costs range from $10,500 to $17,000, plus the cost of advertising and professional fees ranging from $3,000 to $7,000 depending on scope. For a full recruitment, CPS-HR provides a two-year guarantee during which they do not actively recruit the new hire. If new hire leaves before two years, CPS-HR reruns the recruitment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): If approved, Administration will hold the contract and charge departments as appropriate using salary savings resulting from positions vacancies to cover.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve County Administrative Officer (CAO) request for authority to contract with CPS-HR during Fiscal Year 2018-2019 for up to three executive search recruitments at a cost of $10,500 to $17,000 per recruitment plus advertising and professional fees ranging from $3,000 to $7,000.
6.3Authorize Payment of Smart Phone Stipend to Nathan Spangler, River/Ranch Fire Recovery Coordinator given the unique nature of his temporary assignment
Action Item
passed on consent
Staff memo
As your Board is aware, your Wireless-Communication Devices Stipend Policy is limited to members of your Board, Elected Officials, Department Heads and County Management employees with a demonstrated need.
I am requesting your approval for exception to the policy to enable reimbursement to Nathan Spangler who is temporarily assigned to serve as Recovery Coordinator. As Recovery Coordinator, Mr. Spangler is working in the field much of the time and requires smart phone communications to complete his work dealing with and responding to County, state and federal agency representatives as well as constituents. At the time Mr. Spangler stepped up to serve as Recovery Coordinator, I offered him the option for either a County-issued smart phone or a smart phone stipend. Rather than juggle two phones, Mr. Spangler requested a stipend.
The Auditor-Controller has requested that your Board authorize an exception to the policy to allow payment to this non-management employee given the unique nature of his temporary assignment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize payment of smart phone stipend to Nathan Spangler, River/Ranch Fire
Recovery Coordinator given the unique nature of his temporary assignment.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 11, 2018
SUBJECT: Authorize Payment of Smart Phone Stipend to Nathan Spangler, River/Ranch Fire Recovery Coordinator given the unique nature of his temporary assignment
EXECUTIVE SUMMARY:
As your Board is aware, your Wireless-Communication Devices Stipend Policy is limited to members of your Board, Elected Officials, Department Heads and County Management employees with a demonstrated need.
I am requesting your approval for exception to the policy to enable reimbursement to Nathan Spangler who is temporarily assigned to serve as Recovery Coordinator. As Recovery Coordinator, Mr. Spangler is working in the field much of the time and requires smart phone communications to complete his work dealing with and responding to County, state and federal agency representatives as well as constituents. At the time Mr. Spangler stepped up to serve as Recovery Coordinator, I offered him the option for either a County-issued smart phone or a smart phone stipend. Rather than juggle two phones, Mr. Spangler requested a stipend.
The Auditor-Controller has requested that your Board authorize an exception to the policy to allow payment to this non-management employee given the unique nature of his temporary assignment.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize payment of smart phone stipend to Nathan Spangler, River/Ranch Fire
Recovery Coordinator given the unique nature of his temporary assignment.
6.4Approve Leave of Absence Request for Behavioral Health Client Support Assistant Melinda Daunis from July 20, 2018 through October 20, 2018 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Melinda Daunis, a Client Support Assistant with the Behavioral Health Department, has requested a leave of absence that extends beyond Department Leave.
Melinda Daunis is requesting CAO Leave from July 20, 2018 through September 20, 2018 and BOS Leave from September 21, 2018 through October 20, 2018. At this time the Behavioral Health Department is requesting the County Administrative Officer and Board of Supervisors to approve additional leave. The Behavioral Health Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Behavioral Health Client Support Assistant Melinda Daunis from July 20, 2018 through October 20, 2018 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 11, 2018
SUBJECT: Approve Leave of Absence Request for Behavioral Health Client Support Assistant Melinda Daunis from July 20, 2018 through October 20, 2018 and authorize the Chair to sign
EXECUTIVE SUMMARY:
Melinda Daunis, a Client Support Assistant with the Behavioral Health Department, has requested a leave of absence that extends beyond Department Leave.
Melinda Daunis is requesting CAO Leave from July 20, 2018 through September 20, 2018 and BOS Leave from September 21, 2018 through October 20, 2018. At this time the Behavioral Health Department is requesting the County Administrative Officer and Board of Supervisors to approve additional leave. The Behavioral Health Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Behavioral Health Client Support Assistant Melinda Daunis from July 20, 2018 through October 20, 2018 and authorize the Chair to sign.
6.5Adopt Proclamation designating the month of September 2018 as Alcohol and Drug Addiction Recovery Month in Lake County
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Proclamation designating the Month of September 2018 as Alcohol and Drug Addiction Recovery Month.
Original memo text
TO: BOARD OF SUPERVISORS
FROM: Todd Meltcalf, Behavioral Health Administrator
DATE: September 11, 2018
SUBJECT: Adopt Proclamation designating the Month of September 2018 as Alcohol and Drug Addiction Recovery Month in Lake County
EXECUTIVE SUMMARY:
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost: N/A
Amount Budgeted: N/A
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Adopt the Proclamation designating the Month of September 2018 as Alcohol and Drug Addiction Recovery Month.
6.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
BACKGROUND AND DISCUSSION: Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health (LCBH) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center.
Redwood Creek Community Living Center and Rosewood Care Center is licensed by the State of California and provides adult residential services for clients referred by LCBH by providing structured services and activities including recovery services, crisis prevention, and medication and program management, 24 hours per day, seven days per week The daily patch rate for placement at these facilities is $130 per day per resident.
Willow Glen Care Center and Rosewood Care Center are licensed and certified by the California Department of Health Care Services under the California Code of Regulations, Title 9, Division 1, to provide residential and rehabilitation services. These facilities will serve adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than a licensed residential or independent living facility can provide. The daily patch rate for placement at this facility is $120 per day per resident.
Sequoia Psychiatric Treatment Center (SPTC) is a locked, 16 bed Mental Health Rehabilitation Center (MHRC) which is licensed and certified by the California Department of Mental Health under the California code Regulations, Title 9, Division 1, to provide residential and rehabilitation services. This facility will service mentally ill adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than licensed residential or independent living. The daily patch rate for placement at this facility is $310 per day per resident.
As LCBH clients are currently placed at this facility and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 50,000
Amount Budgeted: $800,000 (Adult Residential Facilities)
Additional Budgeted: $575,000 (MHRCs)
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Facilities is $800,000 and the total amount budgeted for Mental Health Rehabilitation Centers is $575,000. LCBH is requesting approval of the Agreement with Willow Glen Care Center for Fiscal Year 2018-19 for a contract maximum of $50,000. Of the $50,000 contract maximum, $10,000 each will be allocated to Sequoia Psychiatric Treatment Center, Willow Glen Care Center, and Redwood Creek Community Living Center, and $20,000 will be allocated to Rosewood Care Center for a total contract maximum of $50,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: September 11, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Willow Glen Care Center operates multiple facilities including Adult Residential Facilities and Mental Health Rehabilitation Centers. Within Willow Glen Care Center's group of facilities, Lake County Behavioral Health (LCBH) uses the following facilities: Willow Glen Care Center, Redwood Creek Community Living Center, Rosewood Care Center, and Sequoia Psychiatric Treatment Center.
Redwood Creek Community Living Center and Rosewood Care Center is licensed by the State of California and provides adult residential services for clients referred by LCBH by providing structured services and activities including recovery services, crisis prevention, and medication and program management, 24 hours per day, seven days per week The daily patch rate for placement at these facilities is $130 per day per resident.
Willow Glen Care Center and Rosewood Care Center are licensed and certified by the California Department of Health Care Services under the California Code of Regulations, Title 9, Division 1, to provide residential and rehabilitation services. These facilities will serve adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than a licensed residential or independent living facility can provide. The daily patch rate for placement at this facility is $120 per day per resident.
Sequoia Psychiatric Treatment Center (SPTC) is a locked, 16 bed Mental Health Rehabilitation Center (MHRC) which is licensed and certified by the California Department of Mental Health under the California code Regulations, Title 9, Division 1, to provide residential and rehabilitation services. This facility will service mentally ill adults ages 18 and older who do not require a higher level of acute psychiatric care, but require stabilization of their mental health condition and temporarily require a higher level of care than licensed residential or independent living. The daily patch rate for placement at this facility is $310 per day per resident.
As LCBH clients are currently placed at this facility and as it is our goal to keep our clients placed at the lowest level of care possible, it would require extensive work to find new placement for these clients. In addition, changes in placement could cause the exacerbation of the client's symptoms, which could potentially result in moving the client to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 50,000
Amount Budgeted: $800,000 (Adult Residential Facilities)
Additional Budgeted: $575,000 (MHRCs)
FISCAL IMPACT (Narrative): The total amount budgeted for Adult Residential Facilities is $800,000 and the total amount budgeted for Mental Health Rehabilitation Centers is $575,000. LCBH is requesting approval of the Agreement with Willow Glen Care Center for Fiscal Year 2018-19 for a contract maximum of $50,000. Of the $50,000 contract maximum, $10,000 each will be allocated to Sequoia Psychiatric Treatment Center, Willow Glen Care Center, and Redwood Creek Community Living Center, and $20,000 will be allocated to Rosewood Care Center for a total contract maximum of $50,000.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Willow Glen Care Center for Adult Residential Support Services and Specialty Mental Health Services for Fiscal Year 2018-19 for a contract maximum of $50,000 and authorize the Board Chair to sign the Agreement.
6.7(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2018-19 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
As Lake County Behavioral Health (LCBH) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted (SAMHSA): $ 14,000
Amount Budgeted (MHSA/CSS): $ 66,062
Amount Budgeted (FVP/PEI): $ 28,316
Total Contract Maximum: $108,378
FISCAL IMPACT (Narrative): The total amount budgeted for Community Services and Support (CSS) is $66,062; the total amount budgeted for Prevention and Early Intervention (PEI) is $28,316; and the total amount budgeted for Substance Abuse Mental Health Services Act (SAMHSA) is $14,000 of which LCBH is requested the approval of the Agreement with Konocti Senior Support for Fiscal Year 2018-19 for a contract maximum of $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2018-19 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: September 11, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2018-19 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Since 1987, Konocti Senior Support, Inc. has run a Senior Peer Counseling program modeled after a nationally adopted senior peer counseling program. The program is run by a Program Director and an Office Manager with supervision by a Board of Directors. This program provides Lake County seniors 55 years of age and older with free, in-home peer support to cope with mild to moderate mental health symptoms, such as depression, anxiety, and psychosis precipitated by bereavement, illness, dementia, family conflict, elder abuse and substance abuse.
As Lake County Behavioral Health (LCBH) has had an ongoing working relationship with Konocti Senior Support, Inc. and it is in the best interest to continue this working relationship, LCBH is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $108,378
Amount Budgeted (SAMHSA): $ 14,000
Amount Budgeted (MHSA/CSS): $ 66,062
Amount Budgeted (FVP/PEI): $ 28,316
Total Contract Maximum: $108,378
FISCAL IMPACT (Narrative): The total amount budgeted for Community Services and Support (CSS) is $66,062; the total amount budgeted for Prevention and Early Intervention (PEI) is $28,316; and the total amount budgeted for Substance Abuse Mental Health Services Act (SAMHSA) is $14,000 of which LCBH is requested the approval of the Agreement with Konocti Senior Support for Fiscal Year 2018-19 for a contract maximum of $108,378.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Konocti Senior Support, Inc. for Senior Support Counseling Services for Fiscal Year 2018-19 for a contract maximum of $108,378 and authorize the Board Chair to sign the Agreement.
6.8(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Agreement between County of Lake and Kings View Corporation for MIS Support Services for Fiscal Year 2018-19 for a contract maximum amount of $63,360 and to authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, the Agreement between County of Lake and Kings View Corporation for MIS Support Services for Fiscal Year 2018-19.
BACKGROUND AND SUMMARY: Kings View Corporation is experienced in the maintenance and utilization of the electronic health record program Anasazi which is the electronic health record utilized by Lake County Behavioral Health (LCBH). Kings View Corporation has the expertise to provide training on all aspects of this program and they will provide electronic health record support, cost report support and training for the Substance Use Disorder cost report aspects of Anasazi.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract: $ 63,360
Amount Budgeted $ 63,360
FISCAL IMPACT (Narrative): The total amount budgeted for Kings View Corporation for Fiscal Year 2018-19 is $63,360 of which LCBH is requesting approval of the Agreement with Kings View Corporation for Fiscal Year 2018-19 for a contract maximum of $63,360.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Agreement between County of Lake and Kings View Corporation for MIS Support Services for Fiscal Year 2018-19 for a contract maximum amount of $63,360 and to authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: September 11, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Agreement between County of Lake and Kings View Corporation for MIS Support Services for Fiscal Year 2018-19 for a contract maximum amount of $63,360 and to authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, the Agreement between County of Lake and Kings View Corporation for MIS Support Services for Fiscal Year 2018-19.
BACKGROUND AND SUMMARY: Kings View Corporation is experienced in the maintenance and utilization of the electronic health record program Anasazi which is the electronic health record utilized by Lake County Behavioral Health (LCBH). Kings View Corporation has the expertise to provide training on all aspects of this program and they will provide electronic health record support, cost report support and training for the Substance Use Disorder cost report aspects of Anasazi.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Original Contract: $ 63,360
Amount Budgeted $ 63,360
FISCAL IMPACT (Narrative): The total amount budgeted for Kings View Corporation for Fiscal Year 2018-19 is $63,360 of which LCBH is requesting approval of the Agreement with Kings View Corporation for Fiscal Year 2018-19 for a contract maximum of $63,360.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; (b) Approve the Agreement between County of Lake and Kings View Corporation for MIS Support Services for Fiscal Year 2018-19 for a contract maximum amount of $63,360 and to authorize the Board Chair to sign the Agreement.
6.9Approve Long Distance Travel for Child Support Director Gail Woodworth and Deputy Director Tammie Widener to attend the Western Interstate Support Enforcement Council (WICSEC) Annual Training Conference Oct. 14-18, 2018 In Omaha, Neb.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Department of Child Support Services requests your Board's approval of long distance travel for two staff members to attend the Western Interstate Support Enforcement Council (WICSEC) annual training conference in Omaha, Nebraska. The conference dates are Oct. 14-18, 2018. I will be attending this year, along with Deputy Director Tammie Widener. The estimated cost is $3,100. This cost is budgeted in this year's budget, 2112/29.50. WICSEC is an organization of public and private child support professionals from the states, tribes, and territories west of the Mississippi. The purposes are: to foster interstate and inter-jurisdictional cooperation in the establishment and enforcement of child and medical support and the establishment of paternity. Our out of state/country cases are 15% of our caseload and it continues to grow. These cases require more specialized handling and knowledge to comply with each state/county requirements, including the political issues that impact our case processing. During this five day event, the participants attend presentations and workshops to enhance their knowledge of interstate/country issues and the latest changes in Federal regulations dealing with: new UIFSA 2008 regulations, custody and visitation, invaluable networking, and the most current information on the national strategic plan and how all of these will affect Lake County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $3,100
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel for Child Support Director Gail Woodworth and Deputy Director Tammie Widener to attend the Western Interstate Support Enforcement Council (WICSEC) Annual Training Conference Oct. 14-18, 2018 In Omaha, Neb.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gail Woodworth, Child Support Services Director
DATE: September 11, 2018
SUBJECT: Approve Long Distance Travel for Child Support Director Gail Woodworth and Deputy Director Tammie Widener to attend the Western Interstate Support Enforcement Council (WICSEC) Annual Training Conference Oct. 14-18, 2018 In Omaha, Neb.
EXECUTIVE SUMMARY: The Department of Child Support Services requests your Board's approval of long distance travel for two staff members to attend the Western Interstate Support Enforcement Council (WICSEC) annual training conference in Omaha, Nebraska. The conference dates are Oct. 14-18, 2018. I will be attending this year, along with Deputy Director Tammie Widener. The estimated cost is $3,100. This cost is budgeted in this year's budget, 2112/29.50. WICSEC is an organization of public and private child support professionals from the states, tribes, and territories west of the Mississippi. The purposes are: to foster interstate and inter-jurisdictional cooperation in the establishment and enforcement of child and medical support and the establishment of paternity. Our out of state/country cases are 15% of our caseload and it continues to grow. These cases require more specialized handling and knowledge to comply with each state/county requirements, including the political issues that impact our case processing. During this five day event, the participants attend presentations and workshops to enhance their knowledge of interstate/country issues and the latest changes in Federal regulations dealing with: new UIFSA 2008 regulations, custody and visitation, invaluable networking, and the most current information on the national strategic plan and how all of these will affect Lake County.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $3,100
Amount Budgeted: $3,100
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Long Distance Travel for Child Support Director Gail Woodworth and Deputy Director Tammie Widener to attend the Western Interstate Support Enforcement Council (WICSEC) Annual Training Conference Oct. 14-18, 2018 In Omaha, Neb.
6.10(a) Approve Agreement between the County of Lake and Coleman Environmental Engineering Inc., for an amount not to exceed $17,193.00, for asbestos removal and demolition of sub-standard structure located at 145 Hamilton Lane, Lakeport (APN 028-321-10 - Ashley Potter); and (b) Approve Agreement between the County of Lake and Coleman Environmental Engineering Inc., for an amount not to exceed $21,443.00, for asbestos removal and demolition of sub-standard structure located at 6948 Junipero Avenue, Kelseyville (APN 044-372-08 - Benjamin Espinoza III); and authorize the Community Development Director to sign both agreeements.
Agreement
passed on consent
Staff memo
ATTACHMENTS: 1. Bid Response
2. Code Enforcement Case #16-0048 Agreement
3. Code Enforcement Case #17-00050 Agreement
I. EXECUTIVE SUMMARY
The Community Development Department would like the Board of Supervisors to be aware of the attached two (2) agreements with Coleman Environmental for Asbestos Removal and Demolition of sub-standard structures in the combined amount of $38,636.00. The bid request was sent to five (5) local contractors, with only one (1) contractor responding. Attached to this memo is a copy of the contractors bid response (ATTACHMENT 1) for reference. The dollar amount of each contract reflects the total amount for asbestos removal/disposal and demolition for each individual property.
Both properties consist of abandoned, substandard structures that are not secure from unauthorized entry and all have suffered further damage from being exposed to the elements. The properties are uninhabitable and are overgrown with weeds, shrubs, brush which pose a fire hazard to the surrounding neighborhood. On July 19, 2017, a Notice of Nuisance and Order to Abate was prepared and then posted on the property located at: 145 Hamilton Lane, Lakeport. On March 28, 2016 a Notice of Nuisance and Order to Abate was prepared and then posted on the property located at: 6948 Junipero Avenue, Kelseyville. To date, there has been no contact or any action taken by either of the property owners.
The two (2) separate contracts to the same contractor are necessary for cost accounting/tracking purposes and will not circumvent the purchasing requirements. It is so that the contractor can be paid after completing each individual project, and will not
need to wait until both of the projects are completed and then they would be paid in full, which would be encountered if only one contract was written.
Both agreements are for asbestos removal and demolition services with Coleman Environmental for the both properties with the amounts listed below:
145 Hamilton Lane, Lakeport $17,193.00
6948 Junipero Avenue, Kelseyville $21,443.00
For a total combined amount of $38,636.00
II. FISCAL IMPACT: Budgeted X Not Budgeted _ None _
III. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on
the County.
IV. STAFFING IMPACT (if applicable): N/A
..Recommended Action
V. RECOMMENDATION: Staff recommends the Board approve and authorize the Community Development Director to sign both agreements.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Director
Michael Penhall, Code Enforcement Officer
DATE: August 14, 2018
SUBJECT: Approval of Agreements between the County of Lake and Coleman Environmental for Abatement/Demolition of two (s) sub-standard structures
ATTACHMENTS: 1. Bid Response
2. Code Enforcement Case #16-0048 Agreement
3. Code Enforcement Case #17-00050 Agreement
I. EXECUTIVE SUMMARY
The Community Development Department would like the Board of Supervisors to be aware of the attached two (2) agreements with Coleman Environmental for Asbestos Removal and Demolition of sub-standard structures in the combined amount of $38,636.00. The bid request was sent to five (5) local contractors, with only one (1) contractor responding. Attached to this memo is a copy of the contractors bid response (ATTACHMENT 1) for reference. The dollar amount of each contract reflects the total amount for asbestos removal/disposal and demolition for each individual property.
Both properties consist of abandoned, substandard structures that are not secure from unauthorized entry and all have suffered further damage from being exposed to the elements. The properties are uninhabitable and are overgrown with weeds, shrubs, brush which pose a fire hazard to the surrounding neighborhood. On July 19, 2017, a Notice of Nuisance and Order to Abate was prepared and then posted on the property located at: 145 Hamilton Lane, Lakeport. On March 28, 2016 a Notice of Nuisance and Order to Abate was prepared and then posted on the property located at: 6948 Junipero Avenue, Kelseyville. To date, there has been no contact or any action taken by either of the property owners.
The two (2) separate contracts to the same contractor are necessary for cost accounting/tracking purposes and will not circumvent the purchasing requirements. It is so that the contractor can be paid after completing each individual project, and will not
need to wait until both of the projects are completed and then they would be paid in full, which would be encountered if only one contract was written.
Both agreements are for asbestos removal and demolition services with Coleman Environmental for the both properties with the amounts listed below:
145 Hamilton Lane, Lakeport $17,193.00
6948 Junipero Avenue, Kelseyville $21,443.00
For a total combined amount of $38,636.00
II. FISCAL IMPACT: Budgeted X Not Budgeted _ None _
III. FISCAL IMPACT (Narrative): Action taken by the Board will have no fiscal impact on
the County.
IV. STAFFING IMPACT (if applicable): N/A
..Recommended Action
V. RECOMMENDATION: Staff recommends the Board approve and authorize the Community Development Director to sign both agreements.
6.11Approve the School and Special Districts Resolutions Requesting the Consolidation of each Districts’ Election with the November 6, 2018 Statewide General Election
Action Item
passed on consent
Staff memo
The attached School and Special District Resolutions are being submitted for your Board's approval pursuant to Section 10400 et seq. of the California Elections Code, whereby districts may request that their district election be consolidated with elections called to be held on the same day as the November 6, 2018 Statewide General Election by other subdivisions, in the same territory, or in territory that is in part the same as follows:
RESOLUTION NO. 1819-01 -- "LAKE COUNTY BOARD OF EDUCATION CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 04-18-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MENDOCINO-LAKE COMMUNITY COLLEGE DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 18/19-02 -- "BEFORE THE BOARD OF TRUSTEES OF THE KELSEYVILLE UNIFIED SCHOOL DISTRICT LAKE COUNTY, CALIFORNIA"
RESOLUTION NO. 01-18-19 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KONOCTI UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 08-18-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LAKEPORT UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 3 2018/2019 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LUCERNE ELEMENTARY SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the School and Special Districts Resolutions Requesting the Consolidation of each Districts' Election with the November 6, 2018 Statewide General Election.
Original memo text
..Title
..Body
MEMORANDUM
TO: LAKE COUNTY BOARD OF SUPERVISORS
FROM: Diane C. Fridley, Registrar of Voters
DATE: September 11, 2018
SUBJECT: Approve the School and Special Districts Resolutions Requesting the Consolidation of each Districts' Election with the November 6, 2018 Statewide General Election
EXECUTIVE SUMMARY:
The attached School and Special District Resolutions are being submitted for your Board's approval pursuant to Section 10400 et seq. of the California Elections Code, whereby districts may request that their district election be consolidated with elections called to be held on the same day as the November 6, 2018 Statewide General Election by other subdivisions, in the same territory, or in territory that is in part the same as follows:
RESOLUTION NO. 1819-01 -- "LAKE COUNTY BOARD OF EDUCATION CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 04-18-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE MENDOCINO-LAKE COMMUNITY COLLEGE DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 18/19-02 -- "BEFORE THE BOARD OF TRUSTEES OF THE KELSEYVILLE UNIFIED SCHOOL DISTRICT LAKE COUNTY, CALIFORNIA"
RESOLUTION NO. 01-18-19 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE KONOCTI UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 08-18-01 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LAKEPORT UNIFIED SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
RESOLUTION NO. 3 2018/2019 -- "RESOLUTION OF THE BOARD OF TRUSTEES OF THE LUCERNE ELEMENTARY SCHOOL DISTRICT CONSTITUTING SPECIFICATIONS OF ELECTION ORDER AND REQUEST FOR CONSOLIDATION"
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the School and Special Districts Resolutions Requesting the Consolidation of each Districts' Election with the November 6, 2018 Statewide General Election.
6.12Adopt a Resolution Amending Resolution No. 2018-73 Establishing Position Allocations for Fiscal Year 2018-19, Budget Unit No. 1341, Human Resources Retroactive to August 30, 2018
Resolution
passed on consent
Staff memo
As your Board is aware, during a time of staffing shortages Diana Rico was appointed from her position as a Human Resources Analyst II to Interim Human Resources Analyst, Senior. As the new Human Resources Director, I would like to examine how staff functions at their current levels. I am requesting that one Human Resources Analyst I/II allocation be removed and one allocation be added for a Human Resources Analyst I/II/Senior, and that Diana Rico be allowed to continue in that position until such time as I am able to make a determination regarding staffing levels within the Human Resources Division.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Salary savings are sufficient for this change.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt a resolution amending Resolution No. 2018-73 Establishing Position Allocations for Fiscal Year 2018-19, Budget Unit No. 1341, Human Resources, retroactive to August 30, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors
FROM: Pamela Nichols, Human Resources Director
DATE: September 11, 2018
SUBJECT: Adopt a Resolution Amending Resolution No. 2018-73 Establishing Position Allocations for Fiscal Year 2018-19, Budget Unit No. 1341, Human Resources Retroactive to August 30, 2018
EXECUTIVE SUMMARY:
As your Board is aware, during a time of staffing shortages Diana Rico was appointed from her position as a Human Resources Analyst II to Interim Human Resources Analyst, Senior. As the new Human Resources Director, I would like to examine how staff functions at their current levels. I am requesting that one Human Resources Analyst I/II allocation be removed and one allocation be added for a Human Resources Analyst I/II/Senior, and that Diana Rico be allowed to continue in that position until such time as I am able to make a determination regarding staffing levels within the Human Resources Division.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Salary savings are sufficient for this change.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Adopt a resolution amending Resolution No. 2018-73 Establishing Position Allocations for Fiscal Year 2018-19, Budget Unit No. 1341, Human Resources, retroactive to August 30, 2018.
6.13(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted Vac-Con Model V311E/1300 Hydro excavating/mainline cleaning vacuum truck for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $476,332.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
District staff budgeted for a Vac-Con Model V311E/1300 Hydro excavating/mainline cleaning vacuum truck. Staff currently uses similar vacuum equipment to perform similar tasks, a 1987 Ford/Camel Vac/Jetter; however, it is undersized to effectively clean our larger lift stations and it is at the end of its useful service life. The new equipment will meet the current needs of staff to effectively clean the larger lift stations, sewer lines and manholes and also maintain the sewage collection systems.
The purchase is being made through the National Joint Powers Agreement contract which requires no additional bids and meets the requirements of the County's competitive bid policy.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $476,332.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of budgeted Vac-Con Model V311E/1300 Hydro excavating/mainline cleaning vacuum truck for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $476,332.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF DIRECTORS, LAKE COUNTY SANITATION DISTRICT
FROM: Jan Coppinger, Administrator
Daniel Janakes, Deputy Administrator - Fiscal
DATE: September 11, 2018
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted Vac-Con Model V311E/1300 Hydro excavating/mainline cleaning vacuum truck for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $476,332.
EXECUTIVE SUMMARY:
District staff budgeted for a Vac-Con Model V311E/1300 Hydro excavating/mainline cleaning vacuum truck. Staff currently uses similar vacuum equipment to perform similar tasks, a 1987 Ford/Camel Vac/Jetter; however, it is undersized to effectively clean our larger lift stations and it is at the end of its useful service life. The new equipment will meet the current needs of staff to effectively clean the larger lift stations, sewer lines and manholes and also maintain the sewage collection systems.
The purchase is being made through the National Joint Powers Agreement contract which requires no additional bids and meets the requirements of the County's competitive bid policy.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $476,331.00
Amount Budgeted: $476,332.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of budgeted Vac-Con Model V311E/1300 Hydro excavating/mainline cleaning vacuum truck for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $476,332.
6.14(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted Flygt lift station pumps for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $93,000.00
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The FY18/19 budget includes allocations in budget unit 8354 (LACOSAN SE) in the amounts of $54,000 and $60,000, for a total of $114,000.00, for the purchase of replacement Flygt lift station pumps for lift stations 1, 2 and 4. We are requesting your Board's approval of the purchase of these budgeted items that are required as part of ongoing wastewater operations. Based on the lowest bids received, the estimated costs are $32,952.89 and $59,192.35 respectively, for a total of $92,145.24. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $92,145.24.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $114,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of budgeted Flygt lift station pumps for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $92,145.24.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF DIRECTORS, LAKE COUNTY SANITATION DISTRICT
FROM: Jan Coppinger, Administrator
Daniel Janakes, Deputy Administrator - Fiscal
DATE: September 11, 2018
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted Flygt lift station pumps for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $92,145.24.
EXECUTIVE SUMMARY:
The FY18/19 budget includes allocations in budget unit 8354 (LACOSAN SE) in the amounts of $54,000 and $60,000, for a total of $114,000.00, for the purchase of replacement Flygt lift station pumps for lift stations 1, 2 and 4. We are requesting your Board's approval of the purchase of these budgeted items that are required as part of ongoing wastewater operations. Based on the lowest bids received, the estimated costs are $32,952.89 and $59,192.35 respectively, for a total of $92,145.24. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $92,145.24.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $92,145.24
Amount Budgeted: $114,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of budgeted Flygt lift station pumps for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $92,145.24.
6.15(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 317hp 460V 3 phase lift station pump for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $100,416.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $100,416.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of budgeted 317hp 460V 3 phase lift station pump for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $100,416.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF DIRECTORS, LAKE COUNTY SANITATION DISTRICT
FROM: Jan Coppinger, Administrator
Dan Janakes, Deputy Administrator - Fiscal
DATE: August 22, 2018
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 317hp 460V 3 phase lift station pump for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $100,416.
EXECUTIVE SUMMARY:
The FY18/19 budget includes an allocation in budget unit 8354 (LACOSAN SE), object code 62.74, for the purchase of a 317hp replacement lift station pump for lift station 1. We are requesting your Board's approval of the purchase of this budgeted item that is required as part of standard wastewater operations. In addition, we are requesting your Board's approval to authorize Special Districts Administrator acting as the Assisting Purchasing Agent to issue and sign purchase order not to exceed $100,416.00
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $100,416.00
Amount Budgeted: $100,416.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve purchase of budgeted 317hp 460V 3 phase lift station pump for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $100,416.
6.16Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs in Kelseyville for the Kelseyville Pear Festival (September 28 - 29, 2018)
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 29, 2018
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and new temporary no parking areas.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gard Street to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) and Bell Hill Road (from Hwy 29 to Main Street). It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs in Kelseyville for the Kelseyville Pear Festival (September 28 - 29, 2018)
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 11, 2018
SUBJECT: Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs in Kelseyville for the Kelseyville Pear Festival (September 28 - 29, 2018)
EXECUTIVE SUMMARY:
The Kelseyville Business Association will be holding its Annual Pear Festival in Kelseyville on September 29, 2018
Based on previous Pear Festival events, no-parking zones and expanded road closures are needed to limit congestion so that emergency services can access the area during the Pear Festival. The Kelseyville Business Association will be securing parking areas for attendees of this event to use to offset the loss of parking with these expanded closures and new temporary no parking areas.
Attached, for the Board's consideration and action, is a resolution, which expands the temporary Road Closures to include Main Street (from Gunn St. to Fifth Street), Fifth Street (from Saderlund Street to Church Street), Fourth Street (From Saderlund Street to Church Street), Third Street (from Gard Street to Church Street), Second Street (from Gard Street to Church Street), First Street (from Gard Street Church Street), and Saderlund Street (from Gunn Street to Fifth Street) and temporarily prohibits parking on Gunn Street (from Main Street to Gard Street), State Street (from Main Street to Sylar Lane) Main Street from State Street to Hwy 29), Live Oak Drive (from Hwy 29 to Main Street) Seventh Street (from Live Oak Drive to Church Street), Sixth Street (from Church Street to Main Street), Fifth Street (from Church Street to end) and Bell Hill Road (from Hwy 29 to Main Street). It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post Signs in Kelseyville for the Kelseyville Pear Festival (September 28 - 29, 2018)
6.17Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post signs on Main Street in Kelseyville for the Kelseyville Pear Festival Farm to Fork Dinner and Street Dance (September 28, 2018)
Resolution
passed on consent
Staff memo
The Kelseyville Business Association will be holding its Annual Pear Festival Farm to Fork dinner and dance in Kelseyville on September 28, 2018
Based on last year's event, no-parking zones and road closures are needed to set up and hold the event on Main Street (between 2nd and 4th Streets from 2 PM to 11 PM, on September 28, 2018.
Attached, for the Board's consideration and action, is a resolution, which temporarily sets tow away zones and road closures for Main Street Kelseyville (between 2nd Street and 4th Street) on September 28, 2018. It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post signs on Main Street in Kelseyville for the Kelseyville Pear Festival Farm to Fork Dinner and Street Dance (September 28, 2018)
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 11, 2018
SUBJECT: Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post signs on Main Street in Kelseyville for the Kelseyville Pear Festival Farm to Fork Dinner and Street Dance (September 28, 2018)
EXECUTIVE SUMMARY:
The Kelseyville Business Association will be holding its Annual Pear Festival Farm to Fork dinner and dance in Kelseyville on September 28, 2018
Based on last year's event, no-parking zones and road closures are needed to set up and hold the event on Main Street (between 2nd and 4th Streets from 2 PM to 11 PM, on September 28, 2018.
Attached, for the Board's consideration and action, is a resolution, which temporarily sets tow away zones and road closures for Main Street Kelseyville (between 2nd Street and 4th Street) on September 28, 2018. It is recommended that the Board approve the resolution.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Temporarily Authorizing a Road Closure, Prohibiting Parking and Authorizing Removal of Vehicles and Ordering the Department of Public Works to Post signs on Main Street in Kelseyville for the Kelseyville Pear Festival Farm to Fork Dinner and Street Dance (September 28, 2018)
6.18(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods and (b) Approve purchase of budgeted SCADA system for CSA-13 Kono Tayee authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $41,000
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The District is requesting Board approval to purchase a SCADA system for CSA-13, Kono Tayee. The proposed SCADA system is unique in nature and there are no good comparable systems which satisfy the requirements. District staff budgeted for a SCADA (Supervisory Control And Data Acquisition) system for CSA-13 Kono Tayee as the system does not currently have one. The existing system functions through the use of level transducers and hard-wired communication lines between the wells, tanks and pumps. Trend data is gathered on circle charts and recorded in an analog fashion. Any inquiries to system parameters or any changes to the operations are required to be made by staff on site with the exception of alarms.
The proposed SCADA system will provide digital tracking of all water system operating components providing for more efficient monthly reporting to the State. The system will also allow operators to securely and remotely log in to check status and adjust operating parameters. This will allow staff to more efficiently respond to alarms and operations of the system.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $41,000
Amount Budgeted: $44,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This system was researched and budgeted at $44,000 in the current FY budget in order to improve operations in the District. The system is modular in nature and less expensive than a similarly sized SCADA system with programmable logic controllers (PLC's). The quote for the system is $38,109 not including tax and shipping. Shipping is anticipated to be between $60 and $100 and tax at 7.25% is $2,762.90 bringing the total cost in at less than $41,000.
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods and (b) Approve purchase of budgeted SCADA system for CSA-13 Kono Tayee authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $41,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors on behalf of CSA-13, Kono Tayee
FROM: Jan Coppinger, Administrator
DATE: September 11, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods and (b) Approve purchase of budgeted SCADA system for CSA-13 Kono Tayee authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $41,000.
EXECUTIVE SUMMARY: The District is requesting Board approval to purchase a SCADA system for CSA-13, Kono Tayee. The proposed SCADA system is unique in nature and there are no good comparable systems which satisfy the requirements. District staff budgeted for a SCADA (Supervisory Control And Data Acquisition) system for CSA-13 Kono Tayee as the system does not currently have one. The existing system functions through the use of level transducers and hard-wired communication lines between the wells, tanks and pumps. Trend data is gathered on circle charts and recorded in an analog fashion. Any inquiries to system parameters or any changes to the operations are required to be made by staff on site with the exception of alarms.
The proposed SCADA system will provide digital tracking of all water system operating components providing for more efficient monthly reporting to the State. The system will also allow operators to securely and remotely log in to check status and adjust operating parameters. This will allow staff to more efficiently respond to alarms and operations of the system.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $41,000
Amount Budgeted: $44,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): This system was researched and budgeted at $44,000 in the current FY budget in order to improve operations in the District. The system is modular in nature and less expensive than a similarly sized SCADA system with programmable logic controllers (PLC's). The quote for the system is $38,109 not including tax and shipping. Shipping is anticipated to be between $60 and $100 and tax at 7.25% is $2,762.90 bringing the total cost in at less than $41,000.
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods and (b) Approve purchase of budgeted SCADA system for CSA-13 Kono Tayee authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $41,000.
6.19Approve Long Distance Travel for Invasive Species Coordinator Angela De Palma-Dow to Attend the Western Regional Panel on Aquatic Nuisance Species in Tacoma, Washington on October 24 and 25
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
This conference will present emerging aquatic invasive species information and new technologies, developments, and strategies for managing and monitoring invasive species in western environments from rivers, lakes, estuarine, and marine.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted: $1000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION: Approve Long Distance Travel for Invasive Species Coordinator Angela De Palma-Dow to Attend the Western Regional Panel on Aquatic Nuisance Species in Tacoma, Washington on October 24 and 25.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: David Cowan, Water Resources Director
DATE: September 11, 2018
SUBJECT: Approve Long Distance Travel for Invasive Species Coordinator Angela De Palma-Dow to Attend the Western Regional Panel on Aquatic Nuisance Species in Tacoma, Washington on October 24 and 25
EXECUTIVE SUMMARY:
This conference will present emerging aquatic invasive species information and new technologies, developments, and strategies for managing and monitoring invasive species in western environments from rivers, lakes, estuarine, and marine.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $700
Amount Budgeted: $1000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION: Approve Long Distance Travel for Invasive Species Coordinator Angela De Palma-Dow to Attend the Western Regional Panel on Aquatic Nuisance Species in Tacoma, Washington on October 24 and 25.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 6.1 through 6.19. The motion carried by the following vote:
7. Timed Items
7.19:05 A.M. - Public Input
Clerk’s notes: County Administrative Officer Carol Huchingson introduced Human Resources Director Pamela Nichols to the Board. Gene Paleno, Richard Durham and Cheri Kessner spoke.
7.39:30 A.M. - Public Hearing: Consideration of a Resolution to Commit Program Income in Community Development Block Grant Agreement No. 12-CDBG-8395
Public Hearing
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
CDBG rules require the County to spend their Program Income on open grant projects before requesting CDBG funds. The County has spent $300,936 in Program Income on Grant No. 12-CDBG-8395 expenditures, which will reduce the amount of grant funds received from CDBG. If the County needs additional funding to complete the project, CDBG allows the County to commit their program income to the grant, allowing the County to receive the total amount of the grant award, plus the use of program income. Prior to submitting the resolution, CDBG regulations require that a public hearing be held to present the request and to receive approval of the request by Resolution.
Project Description:
The Public Infrastructure project funded in this grant is the Clearlake Oaks Sidewalk Project. Due to unforeseen delays and costs, more funding is needed for the project, and we are allowed to use additional funding consisting of our Program Income revenue.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $1,682.936
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The total CDBG grant amount for the Clearlake Oaks Sidewalk Project is $1,382,000. With the commitment of $300,936 in Program Income, the total amount available to spend on project costs will be $1,682,936.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution to: Commit Program Income in Community Development Block Grant Agreement No. 12-CDBG-8395
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: September 11, 2018
SUBJECT: Public Hearing: Consideration of a Resolution to Commit Program Income in Community Development Block Grant Agreement No. 12-CDBG-8395
EXECUTIVE SUMMARY:
CDBG rules require the County to spend their Program Income on open grant projects before requesting CDBG funds. The County has spent $300,936 in Program Income on Grant No. 12-CDBG-8395 expenditures, which will reduce the amount of grant funds received from CDBG. If the County needs additional funding to complete the project, CDBG allows the County to commit their program income to the grant, allowing the County to receive the total amount of the grant award, plus the use of program income. Prior to submitting the resolution, CDBG regulations require that a public hearing be held to present the request and to receive approval of the request by Resolution.
Project Description:
The Public Infrastructure project funded in this grant is the Clearlake Oaks Sidewalk Project. Due to unforeseen delays and costs, more funding is needed for the project, and we are allowed to use additional funding consisting of our Program Income revenue.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $1,682.936
Amount Budgeted: $1,682.936
Additional Requested: $0
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The total CDBG grant amount for the Clearlake Oaks Sidewalk Project is $1,382,000. With the commitment of $300,936 in Program Income, the total amount available to spend on project costs will be $1,682,936.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends adoption of the Resolution to: Commit Program Income in Community Development Block Grant Agreement No. 12-CDBG-8395
Supervisor Smith offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele opened the public hearing and asked if anyone present wished to speak. No one wished to speak and the public hearing was closed.
7.510:00 A.M. - Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Proclamation
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person, this memo serves as my formal recommendation to continue the Public Health Proclamation.
Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gary Pace, M.D., Interim Public Health Officer
DATE: September 11, 2018
SUBJECT: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person, this memo serves as my formal recommendation to continue the Public Health Proclamation.
Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Deputy Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang and Environmental Health Specialist Supervisor James Scott were present and spoke. Mr. Kang reported the County is coordinating with CalOES and Cal Recycle to initiate the clean up date.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.610:01 A.M. - (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
Proclamation
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person, this memo serves as my formal recommendation to continue the Public Health Proclamation.
Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Gary Pace, M.D., Interim Public Health Officer
DATE: September 11, 2018
SUBJECT: (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
Because, as the result of a schedule conflict, I am unable to attend the Board of Supervisors session in person, this memo serves as my formal recommendation to continue the Public Health Proclamation.
Lake County Health Services Department Director, Denise Pomeroy, and Environmental Health Director, Jasjit Kang, will be available to field questions on the status of the incident and clean-up activities.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: (a) Deputy Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item
(b) Lake County Recovery Coordinator Nathan Spangler reported that a virtual meeting will be held on Wednesday at 6:00 p.m. to update the public on the River, Ranch and Pawnee Fire debris clean up. Mr. Spangler thanked Lake Transit Authority, who had provided resources to help with the evacuation. The Disaster Resource Center (DRC) will close on September 15, 2018 and will transition to a Disaster Loan Outreach Center which will open September 17, 2018 in the Community Center located in Upper Lake. FEMA Division Supervisor Christine Borginoni reported that there have been 1,000 registrations and funds in the amount of $1,400,000 awarded. Environmental Health Director Jasjit Kang reported 3 private clean ups and 5 modified clean ups have been approved. Environmental Health Specialist Supervisor James Scott reported on the Right of Entry Forms needed to complete the clean up. Small Business Administration (SBA) Public Information Officer Susheel Kumar reported there have been 58 registrations at the Upper Lake location and October 3, 2018 is the registration deadline. Lake Transit Authority Executive Director Lisa Davey Bates and Paratransit Services Project Manager Wanda Gray spoke.
8. Non-Timed Items
8.1Supervisors’ weekly calendar, travel and reports
8.2Consideration of Appointment of District 4 Planning Commissioner
Appointment
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Planning Commission - One (1) Vacancy
Application Received: Daniel Camacho - new applicant
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint Daniel Camacho as District 4 Planning Commissioner
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Tina Scott, District 4 Supervisor
DATE: September 11, 2018
SUBJECT: Consideration of Appointment of District 4 Planning Commissioner
EXECUTIVE SUMMARY:
Planning Commission - One (1) Vacancy
Application Received: Daniel Camacho - new applicant
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Appoint Daniel Camacho as District 4 Planning Commissioner
On motion of Supervisor Simon, and by vote of the Board, appointed Daniel (Dan) Camacho as District 4 Planning Commissioner. The motion carried by the following vote:
Clerk’s notes: Supervisor Scott presented the item to the Board. One application was received for the remaining term of District 4 Planning Commissioner, Matt Levesque, due to his resignation. Supervisor Scott has recommended applicant Daniel Camacho for this position.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
9. Closed Session
9.1Conference with Labor Negotiator: (a) Chief Negotiator: M. Long; County Negotiators: C. Huchingson, P. Nichols and J. Puett; and (b) Employee Organizations: DDAA, DSA, LCCOA, LCEA, LCSEA and LCSMA
Closed Session Item
9.2Public Employee Evaluations
Title: Air Pollution Control Officer
Closed Session Item
9.3Public Employee Appointment Pursuant to Gov. Code Section 54957(b)(1):
Appointment of Interim Public Health Officer
Closed Session Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, appointed Erin Gustafson as Interim Public Health Officer, effective October 1, 2018. The motion carried by the following vote:
Clerk’s notes: The Board reconvened into Regular Session at 9:40 a.m. having taken the following action: