Board Of Supervisors — Tuesday, October 2, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Current Construction Projects - Contract Change Orders
6. Approval of the Consent Agenda
6.1Adopt Proclamation Posthumously recognizing Deputy Sheriff Robert Rumfelt for his Dedication, Service, and his Ultimate Sacrifice; and Authorize the Chair to Sign and Present the Proclamation at the October 11, 2018 Ceremony being held in Lakeport, CA
Proclamation
passed on consent
Staff memo
Senator McGuire, in partnership with Congressman Thompson, Assemblymember Aguiar-Curry, Sheriff Martin and CalTrans are hosting a remembrance and unveiling ceremony in memory of Lake County Deputy Sheriff Robert Rumfelt. This event will be held on Thursday October 11, 2018 at 11:00 a.m. in Lakeport, CA to rename a portion of Highway 29 as the Deputy Sheriff Robert Rumfelt Memorial Highway. Two new signs will be unveiled recognizing Deputy Rumfelt's service and sacrifice to our country and the people of Lake County.
I am asking the Board to adopt the Resolution recognizing Deputy Sheriff Robert Rumfelt and authorize the Chair to sign and present it at the ceremony on October 11, 2018.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Posthumously recognizing Deputy Sheriff Robert Rumfelt for his Dedication, Service, and his Ultimate Sacrifice; and Authorize the Chair to Sign and Present the Proclamation at the October 11, 2018 Ceremony being held in Lakeport, CA
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Jim Steele, District 3 Supervisor
DATE: October 2, 2018
SUBJECT: Adopt Proclamation Posthumously recognizing Deputy Sheriff Robert Rumfelt for his Dedication, Service, and his Ultimate Sacrifice; and Authorize the Chair to Sign and Present the Proclamation at the October 11, 2018 Ceremony being held in Lakeport, CA
EXECUTIVE SUMMARY:
Senator McGuire, in partnership with Congressman Thompson, Assemblymember Aguiar-Curry, Sheriff Martin and CalTrans are hosting a remembrance and unveiling ceremony in memory of Lake County Deputy Sheriff Robert Rumfelt. This event will be held on Thursday October 11, 2018 at 11:00 a.m. in Lakeport, CA to rename a portion of Highway 29 as the Deputy Sheriff Robert Rumfelt Memorial Highway. Two new signs will be unveiled recognizing Deputy Rumfelt's service and sacrifice to our country and the people of Lake County.
I am asking the Board to adopt the Resolution recognizing Deputy Sheriff Robert Rumfelt and authorize the Chair to sign and present it at the ceremony on October 11, 2018.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Proclamation Posthumously recognizing Deputy Sheriff Robert Rumfelt for his Dedication, Service, and his Ultimate Sacrifice; and Authorize the Chair to Sign and Present the Proclamation at the October 11, 2018 Ceremony being held in Lakeport, CA
6.2Adopt Proclamation Designating the Month of October 2018 as National Disability Employment Awareness Month in Lake County, California
Proclamation
passed on consent
6.3Approve Minutes of the Board of Supervisors meetings held June 26, 2018, August 7, 2018, August 14, 2018 and September 11, 2018
Minutes
passed on consent
6.4Adopt the Memorandum of Understanding (MOU) Between the County of Lake and the Lake County Deputy Sheriff’s Association for the Period from January 1, 2018 through February 28, 2019
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, Lake County and the Lake County Deputy Sheriff's Association (LCDSA), met in good faith during 2018. Recently, the parties came to tentative agreements on the successor MOU.
Before your Board today are a Resolution and Memorandum of Understanding (MOU) between the County and LCDSA. This MOU provides no salary increase but does provide two workdays of personal leave to use prior to expiration. This MOU removes the Criminalist Specialist position which is no longer used and changes the name of Range Master to Firearms Instructor. Should funding become available, this MOU embodies a commitment to address the issue of compensation for Firearms Instructor as well as for on-call status, in addition to possibly allowing the District Attorney Investigator the same considerations. Employees transferring from the Lake County Correctional Officers Association to LCDSA will receive an $800 uniform/equipment allowance. Ballistic vests will be fitted to each employee by the vendor or vendor-approved agent and employees are responsible to maintain vests, and the fit of vests until they expire. Any County employee who is promoted to a Deputy Sheriff position will serve a twelve-month probationary period. Finally, in the MOU, the County has confirmed its commitment to conduct a Classification and Total Compensation Study, work on more income generation and meet on non-economic issues at the request of LCDSA.
Staff recommends your Board adopt the MOU between the County of Lake and the Lake County Deputy Sheriff's Association for the period from January 1, 2018 through February 28, 2019.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the MOU between the County of Lake and the Lake County Deputy Sheriff's Association for the period from January 1, 2018 through February 28, 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 2, 2018
SUBJECT: Adopt the Memorandum of Understanding (MOU) Between the County of Lake and the Lake County Deputy Sheriff's Association for the Period from January 1, 2018 through February 28, 2019
EXECUTIVE SUMMARY:
As your Board is aware, Lake County and the Lake County Deputy Sheriff's Association (LCDSA), met in good faith during 2018. Recently, the parties came to tentative agreements on the successor MOU.
Before your Board today are a Resolution and Memorandum of Understanding (MOU) between the County and LCDSA. This MOU provides no salary increase but does provide two workdays of personal leave to use prior to expiration. This MOU removes the Criminalist Specialist position which is no longer used and changes the name of Range Master to Firearms Instructor. Should funding become available, this MOU embodies a commitment to address the issue of compensation for Firearms Instructor as well as for on-call status, in addition to possibly allowing the District Attorney Investigator the same considerations. Employees transferring from the Lake County Correctional Officers Association to LCDSA will receive an $800 uniform/equipment allowance. Ballistic vests will be fitted to each employee by the vendor or vendor-approved agent and employees are responsible to maintain vests, and the fit of vests until they expire. Any County employee who is promoted to a Deputy Sheriff position will serve a twelve-month probationary period. Finally, in the MOU, the County has confirmed its commitment to conduct a Classification and Total Compensation Study, work on more income generation and meet on non-economic issues at the request of LCDSA.
Staff recommends your Board adopt the MOU between the County of Lake and the Lake County Deputy Sheriff's Association for the period from January 1, 2018 through February 28, 2019.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt the MOU between the County of Lake and the Lake County Deputy Sheriff's Association for the period from January 1, 2018 through February 28, 2019.
6.5(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for technical assistance with the MHSA Three Year Plan for Fiscal Year 2018-19 for a contract maximum of $32,300 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 32,300
Amount Budgeted: $122,600
FISCAL IMPACT (Narrative): The total amount budgeted for MHSA Innovation is $122,600 of which LCBH is requesting approval of the Agreement with Resource Development Associates, for MHSA Technical Assistance for Fiscal Year 2018-19 for a contract maximum of $32,300.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for technical assistance with the MHSA Three Year Plan for Fiscal Year 2018-19 for a contract maximum of $32,300 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: October 2, 2018
SUBJECT: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for technical assistance with the MHSA Three Year Plan for Fiscal Year 2018-19 for a contract maximum of $32,300 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Lake County Behavioral Health (LCBH) has previously contracted with the contractor for technical assistance with the MHSA Three Year Plan; therefore, LCBH is willing to contract with RDA in order to receive technical assistance with the planning, development, and writing of the MHSA Three Year Plan.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 32,300
Amount Budgeted: $122,600
FISCAL IMPACT (Narrative): The total amount budgeted for MHSA Innovation is $122,600 of which LCBH is requesting approval of the Agreement with Resource Development Associates, for MHSA Technical Assistance for Fiscal Year 2018-19 for a contract maximum of $32,300.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for technical assistance with the MHSA Three Year Plan for Fiscal Year 2018-19 for a contract maximum of $32,300 and authorize the Board Chair to sign the Agreement.
6.6(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2018-19 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $40,000.
BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 154 S. Main Street, Lakeport, CA 95453.
LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Med-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of good and services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $40,000
Amount Budgeted: $40,000
FISCAL IMPACT (Narrative): The total amount budgeted for the TAY Peer Support Program for Fiscal Year 2018-19 is $40,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for a contract maximum of $40,000.
Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention & Early Intervention (PEI) funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2018-19 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: October 2, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2018-19 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2018-19. Under this Agreement, Lake County Behavioral Health (LCBH) is obligated to pay a maximum contract amount of $40,000.
BACKGROUND AND DISCUSSION: The Transitional Age Youth Peer Support Program has been in operation for several years now. Lake County Behavioral Health and Redwood Community Services, Inc. have continued to collaborate and work together to serve Transitional Age Youth in Lake County. The TAY Program is located at 154 S. Main Street, Lakeport, CA 95453.
LCBH has had an ongoing relationship with Redwood Community Services, Inc. in order to provide the type of services covered by this Agreement. Changing providers would mean Lake County Med-Cal beneficiaries would have to sever current therapeutic relationships which could lead to the exacerbation of the client's symptoms and behaviors, which may lead to a higher, more expensive level of care. Therefore, LCBH is requesting to waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of good and services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $40,000
Amount Budgeted: $40,000
FISCAL IMPACT (Narrative): The total amount budgeted for the TAY Peer Support Program for Fiscal Year 2018-19 is $40,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for a contract maximum of $40,000.
Funding for this contract continues to be funded with Mental Health Services Act (MHSA) - Prevention & Early Intervention (PEI) funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for the Transitional Age Youth (TAY) Peer Support Program for Fiscal Year 2018-19 for the amount of $40,000 and authorize the Board Chair to sign the Agreement.
6.7(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for Perinatal SUD Services for Fiscal Year 2018-19 for a contract maximum of $84,000 and authorize the Board Chair to sign the Agreement.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for Perinatal SUD Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) is required to make available substance abuse treatment to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment either as intensive outpatient program (IOP) services or as outpatient drug free (ODF) services which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
Lake County Behavioral Health has contracted with Redwood Community Services, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 84,000
Amount Budgeted: $150,000
FISCAL IMPACT (Narrative): The total amount budgeted for the Perinatal Substance Use Disorders for Fiscal Year 2017-18 is $150,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2018-19 for a contract maximum of $84,000.
Funding for this Agreement will be from the SAPT Block Grant, perinatal Drug Medi-Cal, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for Perinatal SUD Services for Fiscal Year 2018-19 for a contract maximum of $84,000 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: October 2, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for Perinatal SUD Services for Fiscal Year 2018-19 for a contract maximum of $84,000 and authorize the Board Chair to sign the Agreement.
EXECUTIVE SUMMARY: Attached, for your approval, is the Agreement between the County of Lake and Redwood Community Services, Inc. for Perinatal SUD Services for Fiscal Year 2018-19.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health (LCBH) is required to make available substance abuse treatment to women of Lake County who are either pregnant or post-partum. These services, referred to as "perinatal services", are specifically designed to address the substance use issues related to this high risk population. Services include group and one-to-one treatment either as intensive outpatient program (IOP) services or as outpatient drug free (ODF) services which are provided by certified substance abuse counselors. In addition, transportation will be provided as necessary and case management and childcare will be provided in a safe, welcoming, State certified setting.
Lake County Behavioral Health has contracted with Redwood Community Services, Inc. in the past and has confidence that they will be able to provide quality services in a meaningful and fiscally efficient manner; therefore, we are requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 84,000
Amount Budgeted: $150,000
FISCAL IMPACT (Narrative): The total amount budgeted for the Perinatal Substance Use Disorders for Fiscal Year 2017-18 is $150,000 of which LCBH is requesting approval of the Agreement with Redwood Community Services, Inc. for Fiscal Year 2018-19 for a contract maximum of $84,000.
Funding for this Agreement will be from the SAPT Block Grant, perinatal Drug Medi-Cal, and Realignment funds.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Redwood Community Services, Inc. for Perinatal SUD Services for Fiscal Year 2018-19 for a contract maximum of $84,000 and authorize the Board Chair to sign the Agreement.
6.8(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for implementation and maintenance of the Network of Care Website for Fiscal Year 2018-19 for a contract maximum of $53,300 and authorize the Board Chair to sign the Agreement
Action Item
passed on consent
Staff memo
Lake County Behavioral Health (LCBH) is dedicated to the five year MHSA Innovation project through a collaboration with Trilogy Integrated Resources, LLC. to develop, implement, and maintain the Network of Care Website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 53,300
Budgeted Amount: $122,600
FISCAL IMPACT (Narrative): The total amount budgeted for MHSA Innovation is $122,600 of which LCBH is requesting approval of the Agreement with Resource Development Associates, for Maintenance of the Network of Care Website for Fiscal Year 2018-19 for a contract maximum of $53,300.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for implementation and maintenance of the Network of Care Website for Fiscal Year 2018-19 for a contract maximum of $53,300 and authorize the Board Chair to sign the Agreement.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, Behavioral Health Administrator
DATE: October 2, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for implementation and maintenance of the Network of Care Website for Fiscal Year 2018-19 for a contract maximum of $53,300 and authorize the Board Chair to sign the Agreement
EXECUTIVE SUMMARY:
Lake County Behavioral Health (LCBH) is dedicated to the five year MHSA Innovation project through a collaboration with Trilogy Integrated Resources, LLC. to develop, implement, and maintain the Network of Care Website.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Contract Amount: $ 53,300
Budgeted Amount: $122,600
FISCAL IMPACT (Narrative): The total amount budgeted for MHSA Innovation is $122,600 of which LCBH is requesting approval of the Agreement with Resource Development Associates, for Maintenance of the Network of Care Website for Fiscal Year 2018-19 for a contract maximum of $53,300.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve the Agreement between the County of Lake and Resource Development Associates for implementation and maintenance of the Network of Care Website for Fiscal Year 2018-19 for a contract maximum of $53,300 and authorize the Board Chair to sign the Agreement.
6.9Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,912.43 per month and authorize the Chair to sign
Action Item
passed on consent
Staff memo
FISCAL IMPACT (Narrative): The cost to lease the real property at 845 and 849 Bevins Street, Lakeport, CA 95453 is $1,912.43 per month for an annual total of $22,949.16 per year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,912.43 per month and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf
Behavioral Health Administrator
DATE: October 2, 2018
SUBJECT: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,912.43 per month and authorize the Chair to sign
EXECUTIVE SUMMARY: Attached, for your approval is Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,912.43 per month.
BACKGROUND AND DISCUSSION: Lake County Behavioral Health operates one of its wellness centers known as the Circle of Native Minds at this property. This lease is for the term of September 1, 2016 through August 31, 2021. Per this Commercial Lease Agreement, rent shall be adjusted annually based on the U.S. Consumer Price Index (CPI) of the Bureau of Labor Statistics of the Department of Labor for All Urban Consumers for the West Urban Region. Per the CPI, the base rent will be increased by 2.514% for a new base rent of $1,912.43 per month effective September 1, 2017. The new cost per year will be $22,949.16.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The cost to lease the real property at 845 and 849 Bevins Street, Lakeport, CA 95453 is $1,912.43 per month for an annual total of $22,949.16 per year.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Addendum to the Commercial Lease Agreement between the County of Lake and Tri-Star Properties, L.P. for the lease of property located at 845 and 849 Bevins Street, Lakeport, CA 95453 in the amount of $1,912.43 per month and authorize the Chair to sign.
6.10(Sitting as Lake County Sanitation District, Board of Directors) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods or services; and (b) Approve the purchase of the budgeted SCADA system upgrades for the LACOSAN Northwest Treatment Plant authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign a Purchase Order not to exceed $55,000
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: Currently the SCADA system for the Northwest Collection and Treatment system runs on a desktop computer. This is undersized and not an optimal configuration. Staff researched and budgeted for a redundant server configuration for control with a historian to record and store all data. The server is more appropriately designed to run under load 24/7 and will be much better suited to this application. Additionally the SCADA software will be updated to the newest version as part of this upgrade. The District is requesting that the Board waive the formal bidding process due to the unique nature of the project. Currently the collection system utilizes Wonderware SCADA software thus the need to continue to use Wonderware software for compatibility reasons. Wonderware SCADA software is utilized across almost all of the SCADA installations within the department, this upgrade provides continuity for both operations as well as servicing of the systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $60,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods or services; and (b) Approve the purchase of the budgeted SCADA system upgrades for the LACOSAN Northwest Treatment Plant authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign a Purchase Order not to exceed $55,000
Original memo text
..Title
..Body
MEMORANDUM
TO: LACOSAN Board of Directors
FROM: Jan Coppinger, Administrator
DATE: October 2, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods or services; and (b) Approve the purchase of the budgeted SCADA system upgrades for the LACOSAN Northwest Treatment Plant authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign a Purchase Order not to exceed $55,000
EXECUTIVE SUMMARY: Currently the SCADA system for the Northwest Collection and Treatment system runs on a desktop computer. This is undersized and not an optimal configuration. Staff researched and budgeted for a redundant server configuration for control with a historian to record and store all data. The server is more appropriately designed to run under load 24/7 and will be much better suited to this application. Additionally the SCADA software will be updated to the newest version as part of this upgrade. The District is requesting that the Board waive the formal bidding process due to the unique nature of the project. Currently the collection system utilizes Wonderware SCADA software thus the need to continue to use Wonderware software for compatibility reasons. Wonderware SCADA software is utilized across almost all of the SCADA installations within the department, this upgrade provides continuity for both operations as well as servicing of the systems.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $51,180.50 plus freight
Amount Budgeted: $60,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): n/a
STAFFING IMPACT (if applicable): n/a
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of the goods or services; and (b) Approve the purchase of the budgeted SCADA system upgrades for the LACOSAN Northwest Treatment Plant authorizing the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign a Purchase Order not to exceed $55,000
6.11(Sitting as Lake County Watershed Protection District, Board of Directors) Adopt Resolution to Accept $35,000 in Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment and Training
Resolution
passed on consent
Staff memo
This resolution is to accept state funding in the amount of $35,000 for the purchase of a cargo trailer stocked with spill response equipment. The Watershed Protection District will work with California Department of Fish and Wildlife and a state-approved vendor to identify spill response equipment and training opportunities that will ultimately help protect the Lake County waterways.
FISCAL IMPACT: ___ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $35,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Adopt Resolution to Accept $35,000 in Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment and Training.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: David Cowan, Watershed Protection District Director
DATE: October 2, 2018
SUBJECT: Adopt Resolution to Accept $35,000 in Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment and Training.
EXECUTIVE SUMMARY:
This resolution is to accept state funding in the amount of $35,000 for the purchase of a cargo trailer stocked with spill response equipment. The Watershed Protection District will work with California Department of Fish and Wildlife and a state-approved vendor to identify spill response equipment and training opportunities that will ultimately help protect the Lake County waterways.
FISCAL IMPACT: ___ None _X_Budgeted __Non-Budgeted
Estimated Cost: $35,000
Amount Budgeted: $35,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Adopt Resolution to Accept $35,000 in Grant Funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for Oil Spill Response Equipment and Training.
6.12Approve Amendment No. 2 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $50,000.00 and authorize the Chair to sign
Agreement
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Amount Budgeted: $175,000.00
Additional Requested: $50,000.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service currently has an annual amount not to exceed $175,000.00. We are requesting a $50,000.00 increase in the contract for fiscal year 2018/2019 only to cover additional maintenance needs as a result of the 2017/2018 wildfires. Funding for the amendment is provided through wildfire debris disposal fees.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Amendment No. 2 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $50,000.00 and authorize the Chair to sign.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: October 2, 2018
SUBJECT: Approve Amendment No. 2 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $50,000.00 and authorize the Chair to sign
EXECUTIVE SUMMARY: The County is currently under contract with Peterson Tractor Company for mobile equipment service and repair work to the heavy equipment fleet at the Eastlake Landfill. The contract provides for up to $175,000 of service and repair work to be completed each fiscal year, an amount that is typically sufficient for normal, steady-state landfill operations. This fiscal year the landfill experienced an unanticipated increase in equipment use as a result of the Sulphur Fire and Mendocino Complex Fire debris removal operations. Consequently we are experiencing a higher amount of maintenance and repairs to ensure our equipment is running safely, effectively, and efficiently.
FISCAL IMPACT: __ None __Budgeted _x_Non-Budgeted
Estimated Cost: $225,000.00
Amount Budgeted: $175,000.00
Additional Requested: $50,000.00
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The contract (available upon your request) for equipment repair and service currently has an annual amount not to exceed $175,000.00. We are requesting a $50,000.00 increase in the contract for fiscal year 2018/2019 only to cover additional maintenance needs as a result of the 2017/2018 wildfires. Funding for the amendment is provided through wildfire debris disposal fees.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION: Approve Amendment No. 2 to Equipment Repair and Service Contract between the County of Lake and Peterson Tractor Company in the amount of $50,000.00 and authorize the Chair to sign.
6.13Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Bobcat Central, Inc in the amount of $84,192.10
Action Item
passed on consent
Staff memo
One of the lessons learned at the Eastlake Landfill from previous wildfire structure debris disposal operations is the need to rent certain equipment that is not retained in the County fleet. An example is a wheel wash station to minimize mud and sediment on vehicle tires from being transported onto roadways, and ultimately into the local waterways, as a result of excessive traffic. In the past a wheel wash station was rented during the wet weather season at a price of approximately $50,000 per year. However, staff has identified that the use of a skid steer equipped with a sweeper and broom, in combination with a manually-operated pressure washer, will be as effective as the rental of a wheel wash station. The pressure washer is already in our fleet, and a skid steer (with appropriate attachments) is available for purchase through Bobcat Central, Inc. under GSA Contract #GS-30F-0036X, for $84,192.10. Not only would this approach pay for itself after less than two years, the skid steer is a highly versatile piece of equipment and will be put to use in other ways at the landfill throughout the calendar year.
FISCAL IMPACT: __ None _ Budgeted x_Non-Budgeted
Amount Budgeted: $84,192.10
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 18-19 budget includes sufficient funds for this purchase.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Bobcat Central, Inc in an amount not to exceed $ 84,192.10.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: September 19, 2018
SUBJECT: Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Bobcat Central, Inc in the amount of $84,192.10
EXECUTIVE SUMMARY:
One of the lessons learned at the Eastlake Landfill from previous wildfire structure debris disposal operations is the need to rent certain equipment that is not retained in the County fleet. An example is a wheel wash station to minimize mud and sediment on vehicle tires from being transported onto roadways, and ultimately into the local waterways, as a result of excessive traffic. In the past a wheel wash station was rented during the wet weather season at a price of approximately $50,000 per year. However, staff has identified that the use of a skid steer equipped with a sweeper and broom, in combination with a manually-operated pressure washer, will be as effective as the rental of a wheel wash station. The pressure washer is already in our fleet, and a skid steer (with appropriate attachments) is available for purchase through Bobcat Central, Inc. under GSA Contract #GS-30F-0036X, for $84,192.10. Not only would this approach pay for itself after less than two years, the skid steer is a highly versatile piece of equipment and will be put to use in other ways at the landfill throughout the calendar year.
FISCAL IMPACT: __ None _ Budgeted x_Non-Budgeted
Estimated Cost: $ 84,192.10
Amount Budgeted: $84,192.10
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 18-19 budget includes sufficient funds for this purchase.
STAFFING IMPACT (if applicable): N/A
RECOMMENDED ACTION:
Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order to Bobcat Central, Inc in an amount not to exceed $ 84,192.10.
6.14Approve the Sun Ridge Systems Software Support Services Agreement for the FY 2018/19 in the amount of $38,173 for the support of its Law Enforcement Software Suite, and authorize the Chair to sign.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: : The Lake County Sheriff's Department requests your approval of the attached SunRidge Systems Software Support Services Agreement for the support, maintenance and enhancement services of the County law enforcement software suite. This software is used by the entire department, including the Hill Road Jail for InCustody, warrants and financial services, Central Dispatch and Enforcement/Investigations. It is also utilized by both Probation and the District Attorney's Office as well as the Lakeport and Clearlake Police Department's. This software is essential to the operation of law enforcement services and has been in use since 2002.
This contract is effective July 15, 2018 as it covers the current years' maintenance costs. These costs are budgeted in the Central Dispatch budget.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 38,173
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are allocated in the Central Dispatch budget.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Sun Ridge Systems Software Support Services Agreement for the FY 2018/19 in the amount of $38,173 for the support of its Law Enforcement Software Suite, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: September 16, 2018
SUBJECT: Approve the Sun Ridge Systems Software Support Services Agreement for the FY 2018/19 in the amount of $38,173 for the support of its Law Enforcement Software Suite, and authorize the Chair to sign.
EXECUTIVE SUMMARY: : The Lake County Sheriff's Department requests your approval of the attached SunRidge Systems Software Support Services Agreement for the support, maintenance and enhancement services of the County law enforcement software suite. This software is used by the entire department, including the Hill Road Jail for InCustody, warrants and financial services, Central Dispatch and Enforcement/Investigations. It is also utilized by both Probation and the District Attorney's Office as well as the Lakeport and Clearlake Police Department's. This software is essential to the operation of law enforcement services and has been in use since 2002.
This contract is effective July 15, 2018 as it covers the current years' maintenance costs. These costs are budgeted in the Central Dispatch budget.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 38,173
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are allocated in the Central Dispatch budget.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve the Sun Ridge Systems Software Support Services Agreement for the FY 2018/19 in the amount of $38,173 for the support of its Law Enforcement Software Suite, and authorize the Chair to sign.
6.15(a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, for the purchase of a 2018 Ram 2500 Power Wagon; and (b) Approve the cancellation of purchase order SO0019 in the amount of $44,022.05 to Matt Mazzei and authorize the Sheriff or his designee to issue a purchase order to Hoblit in the amount of $45,241.48
Action Item
pulled on consent
approved
Carried 3-0 — moved by Brown
Brown: aye Scott: absent Simon: aye Smith: aye
Brown: aye Scott: absent Simon: aye Smith: aye
Carried 3-0 — moved by Brown
Brown: aye Scott: absent Simon: aye Smith: aye
Brown: aye Scott: absent Simon: aye Smith: aye
Staff memo
EXECUTIVE SUMMARY: On March 13, 2018, Your Board approved the purchase of a 2018 Dodge 2500 Power Wagon from Matt Mazzei Chevrolet. The Sheriff's Department has been notified that this vehicle is not available. A subsequent bid was issued and a 2018 Ram 2500 Power Wagon was located at Hoblit Chrysler/Jeep/Ram/Dodge in Woodland. Matt Mazzei and Thurston were also sent a bid request and both dealers advise they are unable to order a 2018 Ram 2500 Power Wagon.
Therefore, the Sheriff's Department requests your Board's approval to cancel purchase order SO0019 in the amount of $44,022.05 to Matt Mazzei and issue a new purchase order to Hoblit in the amount of $45,241.48.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are allocated in the Sheriff/Pursuit Replacement budget 2217/62.72.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, for the purchase of a 2018 Ram 2500 Power Wagon; and (b) Approve the cancellation of purchase order SO0019 in the amount of $44,022.05 to Matt Mazzei and authorize the Sheriff or his designee to issue a purchase order to Hoblit in the amount of $45,241.48
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 2, 2018
SUBJECT: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, for the purchase of a 2018 Ram 2500 Power Wagon; and (b) Approve the cancellation of purchase order SO0019 in the amount of $44,022.05 to Matt Mazzei and authorize the Sheriff or his designee to issue a purchase order to Hoblit in the amount of $45,241.48
EXECUTIVE SUMMARY: On March 13, 2018, Your Board approved the purchase of a 2018 Dodge 2500 Power Wagon from Matt Mazzei Chevrolet. The Sheriff's Department has been notified that this vehicle is not available. A subsequent bid was issued and a 2018 Ram 2500 Power Wagon was located at Hoblit Chrysler/Jeep/Ram/Dodge in Woodland. Matt Mazzei and Thurston were also sent a bid request and both dealers advise they are unable to order a 2018 Ram 2500 Power Wagon.
Therefore, the Sheriff's Department requests your Board's approval to cancel purchase order SO0019 in the amount of $44,022.05 to Matt Mazzei and issue a new purchase order to Hoblit in the amount of $45,241.48.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are allocated in the Sheriff/Pursuit Replacement budget 2217/62.72.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, for the purchase of a 2018 Ram 2500 Power Wagon; and (b) Approve the cancellation of purchase order SO0019 in the amount of $44,022.05 to Matt Mazzei and authorize the Sheriff or his designee to issue a purchase order to Hoblit in the amount of $45,241.48
On motion of Supervisor Brown, and by vote of the Board, waived the formal bidding process, pursuant to Lake County Code Section 38.2, for the purchase of a 2018 Ram 2500 Power Wagon. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Brown and Scott
Absent: Supervisor Scott
On motion of Supervisor Brown, and by vote of the Board, approved the cancellation of purchase order SO0019 in the amount of $44,022.05 to Matt Mazzei and authorized the Sheriff or his designee to issue a purchase order to Hoblit in the amount of $45,241.48. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Brown and Scott
Absent: Supervisor Scott
Clerk’s notes: Supervisor Brown pulled the item from the consent agenda for further discussion. Undersheriff Chris Macedo presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6.16Adopt Proclamation Commending Deputy Cynthia Radoumis for 37 years of Service as a Career Law Enforcement Officer
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests the adoption of the attached proclamation commending Deputy Cynthia Radoumis for 37 years of service as a career law enforcement officer with both the Fresno County and Lake County Sheriff's Departments.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Request timed item for proclamation. 9am.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: August 27, 2018
SUBJECT: Adopt proclamation commending Deputy Cynthia Radoumis for 37 years of service as a career law enforcement officer
EXECUTIVE SUMMARY: The Sheriff's Department requests the adoption of the attached proclamation commending Deputy Cynthia Radoumis for 37 years of service as a career law enforcement officer with both the Fresno County and Lake County Sheriff's Departments.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Request timed item for proclamation. 9am.
6.17Approve Contract with NCO Emergency Child Care Bridge Program for Children in Foster Care in the Amount of $121,522 from July 1, 2018 to June 30, 2019. Authorize the Chair to Sign.
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Bridge Program, through North Coast Opportunities INC., allows resource families to have access to child care services while a foster child is placed in their care. This program helps to eliminate one of the largest barriers to retaining families, which is limited access to childcare for foster parents. In addition to the emergency child care vouchers, funds will go towards providing a child care navigator to facilitate and assist with placement and also allow access to trauma-informed care training for providers. This is a renewal of a contract recently approved by your Board, which expired on June 30th, 2018.
FISCAL IMPACT: __ None_XBudgeted __Non-Budgeted
Amount Budgeted: $121,522
Additional Requested: $0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract Between the County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care in the Amount of $121,522.00, from July 1, 2018 to June 30, 2019 and authorize the Chair to Sign
Thank you for your consideration in this matter.
Attachment: Contract for the Emergency Child Care Bridge Program July 1, 2018 - June 30, 2019
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: October 2, 2018
SUBJECT: Approve Contract Between the County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care in the Amount of $121,522.00, from July 1, 2018 to June 30, 2019 and authorize the Chair to Sign
EXECUTIVE SUMMARY:
The Bridge Program, through North Coast Opportunities INC., allows resource families to have access to child care services while a foster child is placed in their care. This program helps to eliminate one of the largest barriers to retaining families, which is limited access to childcare for foster parents. In addition to the emergency child care vouchers, funds will go towards providing a child care navigator to facilitate and assist with placement and also allow access to trauma-informed care training for providers. This is a renewal of a contract recently approved by your Board, which expired on June 30th, 2018.
FISCAL IMPACT: __ None_XBudgeted __Non-Budgeted
Estimated Cost: $121,522
Amount Budgeted: $121,522
Additional Requested: $0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Contract Between the County of Lake and North Coast Opportunities, Inc. for the Emergency Child Care Bridge Program for Children in Foster Care in the Amount of $121,522.00, from July 1, 2018 to June 30, 2019 and authorize the Chair to Sign
Thank you for your consideration in this matter.
Attachment: Contract for the Emergency Child Care Bridge Program July 1, 2018 - June 30, 2019
6.18Authorize the Water Resources Director/Assistant Purchasing Agent to Issue a Purchase Order not to Exceed $42,540.44 to Hillside Powersports for the Purchase of a Used Boat
Action Item
passed on consent
Adopted — Pass
Carried 4-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Staff memo
Lake County Water Resources Department currently relies on a 1995 17-foot Westcoaster as the primary vessel used to perform lake management tasks on Clear Lake. The size and age of the boat make it unsuitable and unsafe for sample collection, buoy deployment, dock inspections and other lakebed management activities.
The adopted FY 18/19 budget for the Water Resources Department includes appropriations of $53,000 for the purchase of a boat. Staff has located a used boat that is more suitable and meets the needs of the Water Resources Department at Hillside Powersports in Lakeport. The used 2012 Boulton is a 20-foot aluminum skiff that is equipped with a tow bar, welded framed canvas top, electronic hoist for buoy maintenance, on-board GPS and a 150-HP Yamaha motor with a two-year warranty.
The cost of the Boulton is $42,540.44; $17,700 less expensive than a new Boulton and $2,500 less than the two most similar boats found online, which were out of state and offer no warranty.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $53,000
Additional Requested: None
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize the Water Resources Director/Assistant Purchasing Agent to Issue a purchase order not to exceed $42,540.44 to Hillside Powersports for the purchase of a used boat.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: David Cowan, Water Resources Director
DATE: October 2, 2018
SUBJECT: Authorize the Water Resources Director/Assistant Purchasing Agent to Issue a Purchase Order not to exceed $42,540.44 to Hillside Powersports for the Purchase of a Used Boat
EXECUTIVE SUMMARY:
Lake County Water Resources Department currently relies on a 1995 17-foot Westcoaster as the primary vessel used to perform lake management tasks on Clear Lake. The size and age of the boat make it unsuitable and unsafe for sample collection, buoy deployment, dock inspections and other lakebed management activities.
The adopted FY 18/19 budget for the Water Resources Department includes appropriations of $53,000 for the purchase of a boat. Staff has located a used boat that is more suitable and meets the needs of the Water Resources Department at Hillside Powersports in Lakeport. The used 2012 Boulton is a 20-foot aluminum skiff that is equipped with a tow bar, welded framed canvas top, electronic hoist for buoy maintenance, on-board GPS and a 150-HP Yamaha motor with a two-year warranty.
The cost of the Boulton is $42,540.44; $17,700 less expensive than a new Boulton and $2,500 less than the two most similar boats found online, which were out of state and offer no warranty.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $42,540.44
Amount Budgeted: $53,000
Additional Requested: None
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize the Water Resources Director/Assistant Purchasing Agent to Issue a purchase order not to exceed $42,540.44 to Hillside Powersports for the purchase of a used boat.
On motion of Supervisor Smith, and by vote of the Board, approved Consent Agenda items 6.1 through 6.18, with the exception of item 6.15, which was pulled for further discussion. The motion carried by the following vote:
7. Timed Items
7.19:05 A.M. - Public Input
Clerk’s notes: There was no public input.
7.29:06 A.M. - Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Proclamation
approved — Pass
Carried 4-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Erin Gustafson, Interim Public Health Officer
DATE: October 2, 2018
SUBJECT: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang and Environmental Health Specialist Supervisor James Scott were also present. Mr. Kang reported that a total of 12 Right of Entries have been processed. Cal Recycle is starting the debris removal process beginning Monday.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.39:07 A.M. - (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
Proclamation
approved — Pass
Carried 4-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Staff memo
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Erin Gustafson, Interim Public Health Officer
DATE: October 2, 2018
SUBJECT: (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: (a) Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang and Environmental Health Specialist Supervisor James Scott were present. Mr. Kang reported that a total of 122 Right of Entires have been received with 2 pending. There are a total of 4 private clean ups, all modified. The CalOES Debris Removal Operations Center (DROC) has 5 teams in the field for the debris removal process.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Recovery Coordinator Nathan Spangler reported that abatement notices will be issued to property owners who have not signed up for cleanup through the Right of Entry (ROE) process, with Wednesday, October 3, 2018 as the cutoff date. The Geological Society will be inspecting the Cache Creek landslide. Undersheriff Chris Macedo spoke and reported that the Cache Creek landslide is in the Bureau of Land Management (BLM) / Tuleyome area.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Non-Timed Items
8.1Supervisors’ weekly calendar, travel and reports
8.2Consideration of Letter of Support for the County of Lake to receive the Land Use Planning Assistance to Reduce Community Wildfire Grant
Letter
approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: absent Scott: aye Simon: aye Smith: aye Steele: absent
Brown: absent Scott: aye Simon: aye Smith: aye Steele: absent
Staff memo
The Community Development Department is applying for a Land Use Planning Assistance to Reduce Community Wildfire Grant. This grant would provide:
� The professional assistance of a team of trained wildfire planners to do a complete review of the County's planning documents
� Education and training for County planners
� Development of a detailed recommendation plan
� And, potentially, one-on-one assistance and implementation support
all with the goal to better plan the wildland-urban interface.
The Community Development Department is requesting that your Board approve a letter of support for this grant.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the letter of support for the Land Use Planning Assistance to Reduce Community Wildfire Grant and authorize the Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Michalyn DelValle, Community Development Department Director
DATE: October 2, 2018
SUBJECT: Consideration of Letter of Support for the County of Lake to receive the Land Use Planning Assistance to Reduce Community Wildfire Grant
EXECUTIVE SUMMARY:
The Community Development Department is applying for a Land Use Planning Assistance to Reduce Community Wildfire Grant. This grant would provide:
� The professional assistance of a team of trained wildfire planners to do a complete review of the County's planning documents
� Education and training for County planners
� Development of a detailed recommendation plan
� And, potentially, one-on-one assistance and implementation support
all with the goal to better plan the wildland-urban interface.
The Community Development Department is requesting that your Board approve a letter of support for this grant.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the letter of support for the Land Use Planning Assistance to Reduce Community Wildfire Grant and authorize the Board Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved the Letter of Support for the County of Lake to receive the Land Use Planning Assistance to Reduce Community Wildfire Grant. The motion carried by the following vote:
Clerk’s notes: Community Development Director Michalyn DelValle presented the item to the Board. County Administrative Officer Carol Huchingson spoke.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.3Consideration of Response to the 2017-18 Grand Jury Final Report
Action Item
approved — Pass
Carried 4-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Brown: aye Scott: aye Simon: aye Smith: aye Steele: absent
Staff memo
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. A final report is created on an annual basis, documenting their Findings and Recommendations.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
In this year's report, the Grand Jury noted your Board was required to respond to specifically annotated Recommendations, as opposed to all Findings and Recommendations for a selection of reports.
The attached response to the 2017-18 Grand Jury Final Report has been drafted for your consideration. This draft culls information from Department Heads, and is responsive both to the requested form of the Grand Jury and the Penal Code.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve response to the 2017-18 Grand Jury Final Report, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 2, 2018
SUBJECT: Consideration of Response to the 2017-18 Grand Jury Final Report
EXECUTIVE SUMMARY:
As your Board is aware, the Lake County Civil Grand Jury is an examining and investigative body that makes recommendations to improve systems, procedures, and methods of operations. A final report is created on an annual basis, documenting their Findings and Recommendations.
Guidelines for responses are provided in the California Penal Code, sections 933 and 933.05. Appointed Department Heads are invited to respond, whereas elected officials, including your Board, are required to respond.
In this year's report, the Grand Jury noted your Board was required to respond to specifically annotated Recommendations, as opposed to all Findings and Recommendations for a selection of reports.
The attached response to the 2017-18 Grand Jury Final Report has been drafted for your consideration. This draft culls information from Department Heads, and is responsive both to the requested form of the Grand Jury and the Penal Code.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve response to the 2017-18 Grand Jury Final Report, and authorize the Chair to sign.
On motion of Supervisor Simon, and by vote of the Board, approved the Response to the 2017-18 Grand Jury Final Report. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. County Counsel Anita Grant spoke.
Chair Scott asked if anyone present wished to speak and Dr. Richard Smith and Tom Slate spoke. No one else wished to speak and the public input portion of this item was closed.
8.4Consideration of Resolution Authorizing the 2018-19 Grant Project-Lake County Victim-Witness Assistance Program and Authorize the Chair to Sign the Certification and Assurance of Compliance
Action Item
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
The California Office of Emergency Services (CalOES) has released the request for application for the Victim-Witness Assistance Program Grant which will reimburse costs of up to $251,156 and requires a local funds match of $31,688. However, the CalOES grant coordinator assured us that 80% of the local match requirement will be waived and we will only have to budget for $6,338 on our application. This is an annual, on-going grant that must be applied for each year. If awarded, this will mark the 33rd year that the Victim-Witness Division of the District Attorney's Office has been funded. The grant period will run from October 1, 2018 through September 30, 2019 and will pay for approximately 2.5 full time equivalents of permanent Victim Advocates, 100% of two Extra Help employees, 45% of operating expenses, and upgrades to equipment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The existence of the Victim-Witness Division is dependent on this grant.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Resolution authorizing the 2018-19 Grant Project - Lake County Victim-Witness Assistance Program and authorize the Chair to Sign the Certification and Assurance of Compliance
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: September 27, 2018
SUBJECT: Consideration of Resolution Authorizing the 2018-19 Grant Project-Lake County Victim-Witness Assistance Program and Authorize the Chair to Sign the Certification and Assurance of Compliance
EXECUTIVE SUMMARY:
The California Office of Emergency Services (CalOES) has released the request for application for the Victim-Witness Assistance Program Grant which will reimburse costs of up to $251,156 and requires a local funds match of $31,688. However, the CalOES grant coordinator assured us that 80% of the local match requirement will be waived and we will only have to budget for $6,338 on our application. This is an annual, on-going grant that must be applied for each year. If awarded, this will mark the 33rd year that the Victim-Witness Division of the District Attorney's Office has been funded. The grant period will run from October 1, 2018 through September 30, 2019 and will pay for approximately 2.5 full time equivalents of permanent Victim Advocates, 100% of two Extra Help employees, 45% of operating expenses, and upgrades to equipment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The existence of the Victim-Witness Division is dependent on this grant.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION: Consideration of Resolution authorizing the 2018-19 Grant Project - Lake County Victim-Witness Assistance Program and authorize the Chair to Sign the Certification and Assurance of Compliance
Supervisor Brown offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson introduced the item to the Board. District Attorney Administrative Coordinator Doris Lankford presented the item to the Board.
Chair Scott asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.