Board Of Supervisors — Tuesday, October 16, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
4.1EXTRA ITEM - Discussion and Consideration of County Response to Recent PG&E Shut-Offs
Action Item
not acted on
Carried 5-0 — moved by Brown
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Supervisor Brown was out of the area on County business for much of Monday, October 15 and asked me, in his absence, to prepare this request for an extra item for the meeting of the Board of Supervisors on October 16.
This request for an extra item has been prepared to advise your Board that a matter arose since the posting of the current agenda which requires immediate Board discussion and /or consideration based upon the following facts:
Over the last few days, the County and all of its residents have been warned of and/or have experienced PG&E planned power shut-offs throughout the County. PG&E determined such action was necessary as a safety measure.
Power shut-offs such as these have a significant impact on the residents of the County and may continue to re-occur at any time such that a discussion and consideration of a response from this Board must occur as quickly as possible and certainly before the next meeting date of the Board.
Therefore, based on the foregoing, Supervisor Brown asks that this matter be taken up as an extra item for discussion and/or consideration at the October 16 meeting of this Board. Thank you.
..Recommended Action
RECOMMENDED ACTION: Discussion and Consideration of County Response to Recent PG&E Shut-Offs
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Rob Brown, District 5 Supervisor
(By Anita L. Grant, County Counsel)
DATE: October 16, 2018
SUBJECT: Necessity For Extra Item Not on the Posted Agenda - Discussion and Consideration of County Response to Recent PG&E Shut-Offs
EXECUTIVE SUMMARY:
Supervisor Brown was out of the area on County business for much of Monday, October 15 and asked me, in his absence, to prepare this request for an extra item for the meeting of the Board of Supervisors on October 16.
This request for an extra item has been prepared to advise your Board that a matter arose since the posting of the current agenda which requires immediate Board discussion and /or consideration based upon the following facts:
Over the last few days, the County and all of its residents have been warned of and/or have experienced PG&E planned power shut-offs throughout the County. PG&E determined such action was necessary as a safety measure.
Power shut-offs such as these have a significant impact on the residents of the County and may continue to re-occur at any time such that a discussion and consideration of a response from this Board must occur as quickly as possible and certainly before the next meeting date of the Board.
Therefore, based on the foregoing, Supervisor Brown asks that this matter be taken up as an extra item for discussion and/or consideration at the October 16 meeting of this Board. Thank you.
..Recommended Action
RECOMMENDED ACTION: Discussion and Consideration of County Response to Recent PG&E Shut-Offs
(a) On motion of Supervisor Brown, and by vote of the Board, approved to take this item up as an extra for the reasons stated. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
(b) No action was taken.
Clerk’s notes: (a) Supervisor Brown presented the item to the Board. This item came up after the posted agenda.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) PG&E Representatives Brian Bottari and Herman G. Hernandez were present. Mr. Bottari reported that the PG&E Public Safety Shut-off Program started this year as a protocol for safety due to utility sparked wildfires.
Chair Steele asked if anyone present wished to speak and the following person spoke: Sheriff Brian Martin. No one else wished to speak and the public input portion of this item was closed.
5. Current Construction Projects - Contract Change Orders
5.1Consideration of Contract Change Order No. 2 for Mockingbird Lane at Robinson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(105); Bid No. 18-01
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 2 for the subject project.
After the project plans and specifications were prepared and prior to opening bids for the subject project the County was notified by a local resident (Scott Galvin) that he has an existing private waterline that crosses the existing bridge that was scheduled for replacement. During the project design phase this waterline was noted but was determined to be abandoned so no provisions were made to reconnect it after the new bridge was constructed. Mr. Galvin informed the County that he had just reactivated his well and he is using the waterline. This waterline supplies water from an existing well on the east side of the bridge to his residence the west side of the bridge.
DPW staff met with Mr. Galvin to discuss this issue and assured him that the waterline would be reconnected after the new bridge was constructed. The County and Mr. Galvin agreed to the following conditions: 1.) Prior to demolition of the existing bridge the bridge replacement contractor will expose, cut and cap the existing waterline on both sides of the bridge. 2.) Mr. Galvin would be responsible to supply his own water for the duration of construction of the new bridge. 3) The County will hire a contractor to install, pressure test and disinfect the new waterline prior to placing the waterline back in service. 4.) The cost to install and test the new waterline will be paid for by the County.
Contract Change Order No. 2 addresses the costs associated with reconnecting an existing private (Scott Galvin) waterline. These items resulted in an increase of $8,912.50 to the current contract amount of $1,403,866.47 for a new contract amount of $1,412,778.97.
Caltrans has concurred that the costs are reasonable although these costs are not eligible for reimbursement by Federal funds. The County will be responsible for these costs.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 2 and that the Board authorize the Chair to execute said CCO for an increase of $8,912.50 and a revised contract amount of $1,412,778.97.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The County will be responsible for these costs.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of Contract Change Order No. 2 and that the Board authorize the Chair to execute said Contract Change Order for an increase of $8,912.50 and a revised contract amount of $1,412,778.97.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 16, 2018
SUBJECT: Consideration of Contract Change Order No. 2 for Mockingbird Lane at Robinson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(105); Bid No. 18-01
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 2 for the subject project.
After the project plans and specifications were prepared and prior to opening bids for the subject project the County was notified by a local resident (Scott Galvin) that he has an existing private waterline that crosses the existing bridge that was scheduled for replacement. During the project design phase this waterline was noted but was determined to be abandoned so no provisions were made to reconnect it after the new bridge was constructed. Mr. Galvin informed the County that he had just reactivated his well and he is using the waterline. This waterline supplies water from an existing well on the east side of the bridge to his residence the west side of the bridge.
DPW staff met with Mr. Galvin to discuss this issue and assured him that the waterline would be reconnected after the new bridge was constructed. The County and Mr. Galvin agreed to the following conditions: 1.) Prior to demolition of the existing bridge the bridge replacement contractor will expose, cut and cap the existing waterline on both sides of the bridge. 2.) Mr. Galvin would be responsible to supply his own water for the duration of construction of the new bridge. 3) The County will hire a contractor to install, pressure test and disinfect the new waterline prior to placing the waterline back in service. 4.) The cost to install and test the new waterline will be paid for by the County.
Contract Change Order No. 2 addresses the costs associated with reconnecting an existing private (Scott Galvin) waterline. These items resulted in an increase of $8,912.50 to the current contract amount of $1,403,866.47 for a new contract amount of $1,412,778.97.
Caltrans has concurred that the costs are reasonable although these costs are not eligible for reimbursement by Federal funds. The County will be responsible for these costs.
RECOMMENDATION
Staff recommends approval by the Board of Supervisors of CCO 2 and that the Board authorize the Chair to execute said CCO for an increase of $8,912.50 and a revised contract amount of $1,412,778.97.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $8,912.50
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The County will be responsible for these costs.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends approval by the Board of Supervisors of Contract Change Order No. 2 and that the Board authorize the Chair to execute said Contract Change Order for an increase of $8,912.50 and a revised contract amount of $1,412,778.97.
On motion of Supervisor Scott, and by vote of the Board, approved Contract Change Order No. 2 for Mockingbird Lane at Robinson Creek Bridge Replacement Project, Federal Project No. BRLO-5914(105); Bid No. 18-01. The motion carried by the following vote:
Clerk’s notes: Public Works Director Scott DeLeon presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
6. Approval of the Consent Agenda
6.1Adopt Proclamation Designating the Month of October 2018 as Domestic Violence Awareness Month in Lake County
Proclamation
passed on consent
6.2Adopt Proclamation Designating the Week of October 7 - 13, 2018 as National 4-H Week in Lake County, CA
Proclamation
passed on consent
6.3Adopt Resolution Setting Rate of Pay for Election Officers for the November 6, 2018 Statewide General Election Pursuant to Section 12310 of the Elections Code
Resolution
passed on consent
6.4(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 30KW Trailer Mounted Generator Set for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $30,450.00
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The FY18/19 budget includes an allocation in budget unit 8354 (LACOSAN SE) for the purchase of A 30KW Trailer Mounted Generator Set. We are requesting your Board's approval of the purchase of this budgeted item that is required to ensure no interruption of service during a loss of power, which is more likely to occur with the recent changes to PG&E's fire prevention policies and procedures. Based on the lowest bids received, the anticipated cost is $30,450.00. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $30,450.00.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $30,450.00
Amount Budgeted: $66,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 30KW Trailer Mounted Generator Set for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $30,450.00.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF DIRECTORS, LAKE COUNTY SANITATION DISTRICT
FROM: Jan Coppinger, Administrator
Daniel Janakes, Deputy Administrator - Fiscal
DATE: October 3, 2018
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 30KW Trailer Mounted Generator Set for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $30,450.00.
EXECUTIVE SUMMARY:
The FY18/19 budget includes an allocation in budget unit 8354 (LACOSAN SE) for the purchase of A 30KW Trailer Mounted Generator Set. We are requesting your Board's approval of the purchase of this budgeted item that is required to ensure no interruption of service during a loss of power, which is more likely to occur with the recent changes to PG&E's fire prevention policies and procedures. Based on the lowest bids received, the anticipated cost is $30,450.00. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $30,450.00.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $30,450.00
Amount Budgeted: $66,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 30KW Trailer Mounted Generator Set for LACOSAN Southeast and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $30,450.00.
6.5(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 35KW 120/240V 3 Phase Diesel Generator for LACOSAN Northwest and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $27,160.00
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The FY18/19 budget includes an allocation in budget unit 8355 (LACOSAN NW) for the purchase of a 35KW 120/240V 3 Phase Diesel Generator. We are requesting your Board's approval of the purchase of this budgeted item that is required to ensure no interruption of service during a loss of power, which is more likely to occur with the recent changes to PG&E's fire prevention policies and procedures. Based on the lowest bids received, the anticipated cost is $27,160.00. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $27,160.00.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $27,160.00
Amount Budgeted: $30,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 35KW 120/240V 3 Phase Diesel Generator for LACOSAN Northwest and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $27,160.00.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF DIRECTORS, LAKE COUNTY SANITATION DISTRICT
FROM: Jan Coppinger, Administrator
Daniel Janakes, Deputy Administrator - Fiscal
DATE: October 3, 2018
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 35KW 120/240V 3 Phase Diesel Generator for LACOSAN Northwest and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $27,160.00.
EXECUTIVE SUMMARY:
The FY18/19 budget includes an allocation in budget unit 8355 (LACOSAN NW) for the purchase of a 35KW 120/240V 3 Phase Diesel Generator. We are requesting your Board's approval of the purchase of this budgeted item that is required to ensure no interruption of service during a loss of power, which is more likely to occur with the recent changes to PG&E's fire prevention policies and procedures. Based on the lowest bids received, the anticipated cost is $27,160.00. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $27,160.00.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $27,160.00
Amount Budgeted: $30,000.00
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 35KW 120/240V 3 Phase Diesel Generator for LACOSAN Northwest and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $27,160.00.
6.6(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 125KW 480V 3 Phase Stationary Diesel Generator for Middletown Sewer and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $40,954.81
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The FY18/19 budget includes an allocation in budget unit 8353 (Middletown Sewer) for the purchase of a 125KW 480V 3 Phase Stationary Diesel Generator. We are requesting your Board's approval of the purchase of this budgeted item that is required to ensure no interruption of service during a loss of power, which is more likely to occur with the recent changes to PG&E's fire prevention policies and procedures. Based on the lowest bids received, the anticipated cost is $40,954.81. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $40,954.81.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $40,954.81
Amount Budgeted: $42,000.00
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 125KW 480V 3 Phase Stationary Diesel Generator for Middletown Sewer and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $40,954.81
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF DIRECTORS, LAKE COUNTY SANITATION DISTRICT
FROM: Jan Coppinger, Administrator
Daniel Janakes, Deputy Administrator - Fiscal
DATE: October 3, 2018
SUBJECT: (Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 125KW 480V 3 Phase Stationary Diesel Generator for Middletown Sewer and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $40,954.81
EXECUTIVE SUMMARY:
The FY18/19 budget includes an allocation in budget unit 8353 (Middletown Sewer) for the purchase of a 125KW 480V 3 Phase Stationary Diesel Generator. We are requesting your Board's approval of the purchase of this budgeted item that is required to ensure no interruption of service during a loss of power, which is more likely to occur with the recent changes to PG&E's fire prevention policies and procedures. Based on the lowest bids received, the anticipated cost is $40,954.81. We are requesting your Board's approval to authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $40,954.81.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $40,954.81
Amount Budgeted: $42,000.00
Additional Requested:
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Budgeted Item
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
(Sitting as the Lake County Sanitation District, Board of Directors) Approve purchase of budgeted 125KW 480V 3 Phase Stationary Diesel Generator for Middletown Sewer and authorize Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign purchase order not to exceed $40,954.81
6.7Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Westgate Petroleum for Fiscal Year 2018/2019, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Westgate Petroleum, a fixed base operator at Lampson Field Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Westgate Petroleum for Fiscal Year 2018/2019, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 16, 2018
SUBJECT: Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Westgate Petroleum for Fiscal Year 2018/2019, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Westgate Petroleum, a fixed base operator at Lampson Field Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Westgate Petroleum for Fiscal Year 2018/2019, and authorize the Chair to sign.
6.8Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Steve's Aircraft for Fiscal Year 2018 / 2019, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Steve's Aircraft, a fixed base operator at Lampson Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Steve's Aircraft for Fiscal Year 2018 / 2019, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 16, 2018
SUBJECT: Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Steve's Aircraft for Fiscal Year 2018 / 2019, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Steve's Aircraft, a fixed base operator at Lampson Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Steve's Aircraft for Fiscal Year 2018 / 2019, and authorize the Chair to sign.
6.9Approve Agreement Between the County of Lake and California Department of Transportation (Caltrans) for Sharing Cost of Joint State Highway / County Maintained Roads Electrical Facilities
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On May 23, 1995, the County entered into an agreement with Caltrans for sharing costs of state highway electrical facilities at the intersection of state highways and county maintained roads. The agreement was amended in 2011 to include additional facilities that were installed since the agreement was approved in 1995. Caltrans is now asking the County of Lake to execute a new agreement for sharing costs of state highway electrical facilities to include the solar street lights associated with the Eastlake Elementary Safe Routes to School & Community Development Block Grant sidewalk and street light project in Clearlake Oaks, CA.
Attached for the Board's approval and signature is the new Agreement for Sharing Cost of State Highway Electrical Facilities with County of Lake. This agreement updates the previous agreement that was last amended in 2011, and includes the Eastlake Elementary Safe Routes to School & CDBG solar street lights as well as electrical facilities that were constructed subsequent to the 2011 amendment.
Staff recommends that the Board of Supervisors approve the attached Agreement and Authorize the Chair to Sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the attached Agreement and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 16, 2018
SUBJECT: Approval of Agreement between the County of Lake and California Department of Transportation (Caltrans) for Sharing Cost of Joint State Highway / County Maintained Roads Electrical Facilities.
EXECUTIVE SUMMARY:
On May 23, 1995, the County entered into an agreement with Caltrans for sharing costs of state highway electrical facilities at the intersection of state highways and county maintained roads. The agreement was amended in 2011 to include additional facilities that were installed since the agreement was approved in 1995. Caltrans is now asking the County of Lake to execute a new agreement for sharing costs of state highway electrical facilities to include the solar street lights associated with the Eastlake Elementary Safe Routes to School & Community Development Block Grant sidewalk and street light project in Clearlake Oaks, CA.
Attached for the Board's approval and signature is the new Agreement for Sharing Cost of State Highway Electrical Facilities with County of Lake. This agreement updates the previous agreement that was last amended in 2011, and includes the Eastlake Elementary Safe Routes to School & CDBG solar street lights as well as electrical facilities that were constructed subsequent to the 2011 amendment.
Staff recommends that the Board of Supervisors approve the attached Agreement and Authorize the Chair to Sign.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Supervisors approve the attached Agreement and Authorize the Chair to Sign.
6.10Adopt Proclamation of Intent to Participate in the Great California Shakeout and Work toward becoming a Safer Community
Proclamation
passed on consent
Staff memo
EXECUTIVE SUMMARY:
2018 is the 10th Anniversary of ShakeOut, which began in southern California in 2008.
The ShakeOut is free and open-to-the-public, and participants include individuals, schools, businesses, local and state government agencies, and many other groups. To take part in the ShakeOut, individuals and organizations are asked to join the drill by registering to participate www.shakeout.org. Once registered, participants receive regular information on how to plan their drill and become better prepared for earthquakes and other disasters.
The Lake County Sheriff's Office of Emergency Services is requesting that your Board Proclaim Thursday, October 18, 2018 "Great Shake-Out" Day, in recognition of the anniversary of the 1906 San Francisco Earthquake. This is certainly timely in light of the recent earthquake and tsunami in Indonesia.
The International ShakeOut Day, every third Thursday of October, is a day of individual and community events featuring the largest earthquake drill ever, organized to inspire others to get ready for big earthquakes, and to prevent disasters from becoming catastrophes. What we do to prepare now, before the next big earthquake, will determine how well we can survive and recover. ShakeOut will occur in houses, workplaces, schools, and public spaces at 10:18 a.m. on October 18, 2018.
Earthquakes may happen anywhere you work, live, or travel. Great ShakeOut Earthquake Drills are our chance to practice together how to protect ourselves, and for everyone to become prepared. The goal is to save lives and prevent disasters from becoming catastrophes.
At 10:18 a.m. on 10/18, Lake County will join millions of participants who want to take earthquake-safe action when seconds count. In order to act quickly, you must practice what to do - ShakeOut is that opportunity. All County Employees are encouraged to Duck, Cover and Hold wherever they might be at 10:18.
Invite friends and family to practice for their safety, too!
FISCAL IMPACT: x__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval of a proclamation of intent to participate in the Great California Shakeout and work toward becoming a safer community
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: October 16, 2018
SUBJECT: A proclamation of intent to participate in the Great California Shakeout and work toward becoming a safer community
EXECUTIVE SUMMARY:
2018 is the 10th Anniversary of ShakeOut, which began in southern California in 2008.
The ShakeOut is free and open-to-the-public, and participants include individuals, schools, businesses, local and state government agencies, and many other groups. To take part in the ShakeOut, individuals and organizations are asked to join the drill by registering to participate www.shakeout.org. Once registered, participants receive regular information on how to plan their drill and become better prepared for earthquakes and other disasters.
The Lake County Sheriff's Office of Emergency Services is requesting that your Board Proclaim Thursday, October 18, 2018 "Great Shake-Out" Day, in recognition of the anniversary of the 1906 San Francisco Earthquake. This is certainly timely in light of the recent earthquake and tsunami in Indonesia.
The International ShakeOut Day, every third Thursday of October, is a day of individual and community events featuring the largest earthquake drill ever, organized to inspire others to get ready for big earthquakes, and to prevent disasters from becoming catastrophes. What we do to prepare now, before the next big earthquake, will determine how well we can survive and recover. ShakeOut will occur in houses, workplaces, schools, and public spaces at 10:18 a.m. on October 18, 2018.
Earthquakes may happen anywhere you work, live, or travel. Great ShakeOut Earthquake Drills are our chance to practice together how to protect ourselves, and for everyone to become prepared. The goal is to save lives and prevent disasters from becoming catastrophes.
At 10:18 a.m. on 10/18, Lake County will join millions of participants who want to take earthquake-safe action when seconds count. In order to act quickly, you must practice what to do - ShakeOut is that opportunity. All County Employees are encouraged to Duck, Cover and Hold wherever they might be at 10:18.
Invite friends and family to practice for their safety, too!
FISCAL IMPACT: x__ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval of a proclamation of intent to participate in the Great California Shakeout and work toward becoming a safer community
6.11Approve Mortuary Services agreements between the County of Lake and Jones Mortuary and Jones and Lewis Mortuary, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval of the attached Mortuary Services Agreement with Jones Mortuary and Jones and Lewis Mortuary for mortuary services. This agreement is retroactive to July 1, 2018 and will continue from year to year unless amended.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: 100,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Coroner budget 2201/23.80. There are no increases from the prior year agreement.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Mortuary Services agreements between the County of Lake and Jones Mortuary and Jones and Lewis Mortuary, and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 16, 2018
SUBJECT: Approve Mortuary Services agreements between the County of Lake and Jones Mortuary and Jones and Lewis Mortuary, and authorize the Chair to sign
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval of the attached Mortuary Services Agreement with Jones Mortuary and Jones and Lewis Mortuary for mortuary services. This agreement is retroactive to July 1, 2018 and will continue from year to year unless amended.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: 100,000
Amount Budgeted: 100,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Coroner budget 2201/23.80. There are no increases from the prior year agreement.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approve Mortuary Services agreements between the County of Lake and Jones Mortuary and Jones and Lewis Mortuary, and authorize the Chair to sign
6.12(a) Approve the issuance of a Purchase Order to Hillside Powersports Marine for a 2017 Yamaha Dual Sport Motorcycle in the amount of $7,350; and (b) Approve budget transfer in the amount of $7,350 from 2201/1.13 to 62.72
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval for the purchase of a 2017 Yamaha Dual Sport Motorcycle in the amount of $7,350.00. This purchase is being made with OHV (Off-Highway Vehicle) funds so there is no cost to the county. The 25% county match is funded through California Green Sticker fees and not general fund revenue.
Due to the Pawnee and Mendocino Complex Fires, these funds were not utilized for conducting patrols in the recreational areas as originally budgeted. A modification request was submitted to and approved by California State Parks for this purchase.
Bids were requested and received from Hillside Powersports Marine, K and B Motorsports and Factory Powersports. The bids are attached for your review.
Bids were received for 2018 models from each of the vendors. Hillside Powersports Marine would have been awarded the bid with the local vendor preference. However, Hillside Powersports Marine offered a 2017 at a reduced cost, which the other two vendors did not have available. It is our recommendation to purchase the 2017 model at a reduced cost.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted: 7,350
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These funds are currently budgeted in the Sheriff/Coroner budget 2201/1.13. Due to the Pawnee and Mendocino Complex Fires, staff was not available to conduct patrols as well as the recreational areas were closed to the public.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve the issuance of a Purchase Order to Hillside Powersports Marine for a 2017 Yamaha Dual Sport Motorcycle in the amount of $7,350; and (b) Approve budget transfer in the amount of $7,350 from 2201/1.13 to 62.72.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 16, 2018
SUBJECT: (a) Approve the issuance of a Purchase Order to Hillside Powersports Marine for a 2017 Yamaha Dual Sport Motorcycle in the amount of $7,350; and (b) Approve budget transfer in the amount of $7,350 from 2201/1.13 to 62.72
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval for the purchase of a 2017 Yamaha Dual Sport Motorcycle in the amount of $7,350.00. This purchase is being made with OHV (Off-Highway Vehicle) funds so there is no cost to the county. The 25% county match is funded through California Green Sticker fees and not general fund revenue.
Due to the Pawnee and Mendocino Complex Fires, these funds were not utilized for conducting patrols in the recreational areas as originally budgeted. A modification request was submitted to and approved by California State Parks for this purchase.
Bids were requested and received from Hillside Powersports Marine, K and B Motorsports and Factory Powersports. The bids are attached for your review.
Bids were received for 2018 models from each of the vendors. Hillside Powersports Marine would have been awarded the bid with the local vendor preference. However, Hillside Powersports Marine offered a 2017 at a reduced cost, which the other two vendors did not have available. It is our recommendation to purchase the 2017 model at a reduced cost.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost: 7,350
Amount Budgeted: 7,350
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): These funds are currently budgeted in the Sheriff/Coroner budget 2201/1.13. Due to the Pawnee and Mendocino Complex Fires, staff was not available to conduct patrols as well as the recreational areas were closed to the public.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: (a) Approve the issuance of a Purchase Order to Hillside Powersports Marine for a 2017 Yamaha Dual Sport Motorcycle in the amount of $7,350; and (b) Approve budget transfer in the amount of $7,350 from 2201/1.13 to 62.72.
6.13Review and Approve MOU between North Coast EMS and the County of Lake for the use of Naloxone by Sheriff’s Office personnel
Action Item
passed on consent
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
In response to the ever increasing opioid epidemic, Sheriff Martin proposes we equip all first responders with Naloxone. This form of Naloxone is administered intra-nasally in the event a person or a canine is exposed to an opioid overdose. North Coast EMS oversees the training provided to first responders in Lake County, including those who work for the Sheriff's Office. They have requested we enter into this memorandum of understanding to ensure all parties agree to abide by the outlined standards of training and notification for use of Naloxone. The Sheriff's Office has received a standing order from Dr. Karen Smith, the state Health Officer, for the administration of Naloxone in order to treat suspected opioid overdoses. The Sheriff's Office recently received a supply of Naloxone from the Lake County Health Department at no charge. A training program is already underway to train all of its first responders in the administration of Naloxone.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no fiscal impact for the cost at this time as it is being supplied by the Lake County Health Department.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Review and Approve MOU between North Coast EMS and the County of Lake for the use of Naloxone by Sheriff's Office personnel.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 16, 2018
SUBJECT: Review and Approve MOU between North Coast EMS and the County of Lake for the use of Naloxone by Sheriff's Office personnel
EXECUTIVE SUMMARY:
In response to the ever increasing opioid epidemic, Sheriff Martin proposes we equip all first responders with Naloxone. This form of Naloxone is administered intra-nasally in the event a person or a canine is exposed to an opioid overdose. North Coast EMS oversees the training provided to first responders in Lake County, including those who work for the Sheriff's Office. They have requested we enter into this memorandum of understanding to ensure all parties agree to abide by the outlined standards of training and notification for use of Naloxone. The Sheriff's Office has received a standing order from Dr. Karen Smith, the state Health Officer, for the administration of Naloxone in order to treat suspected opioid overdoses. The Sheriff's Office recently received a supply of Naloxone from the Lake County Health Department at no charge. A training program is already underway to train all of its first responders in the administration of Naloxone.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): There is no fiscal impact for the cost at this time as it is being supplied by the Lake County Health Department.
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Review and Approve MOU between North Coast EMS and the County of Lake for the use of Naloxone by Sheriff's Office personnel.
On motion of Supervisor Scott, and by vote of the Board, approved Consent Agenda items 6.1 throuh 6.13. The motion carried by the following vote:
7. Timed Items
7.19:05 A.M. - Public Input
Clerk’s notes: Dee Schroy spoke.
7.39:13 A.M. - Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Proclamation
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Erin Gustafson, Interim Public Health Officer
DATE: October 16, 2018
SUBJECT: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang was present and spoke. Mr. Kang gave an update on the Pawnee Fire as of October 13, 2018. There are 14 properties ready for debris removal through the State clean up program and 2 private clean ups.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.49:14 A.M. - (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
Proclamation
approved — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Erin Gustafson, Interim Public Health Officer
DATE: October 16, 2018
SUBJECT: (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: (a) Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang was present and spoke. Mr. Kang reported that debris removal has been completed on 19 sites.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
(b) Recovery Coordinator Nathan Spangler reported that FEMA has approved a rental assistance program.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.59:15 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continue the Proclamation of a Local Emergency for the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: Brian Martin, Sheriff/Director of Emergency Services
DATE: October 16, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident (River and Ranch Fires)
EXECUTIVE SUMMARY:
Wildland fires known as the River Fire and the Ranch Fire erupted in Mendocino County on July 27, 2018, with considerable forward movement into Lake County causing extreme peril and leading to the evacuation of thousands of Lake County residents. As a result of the occurrence of the River and Ranch Fires, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on July 28, 2018.
The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board continue the Proclamation of a Local Emergency for the Mendocino Complex Fire.
On motion of Supervisor Scott, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Mendocino Complex Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.69:16 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Pawnee Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board Continues the Proclamation of a Local Emergency Due to the Pawnee Fire Incident.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Brian Martin, Sheriff-Coroner-Director of Emergency Services
DATE: October 16, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018,
originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide
evacuations, destroying multiple structures and burning 15,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local emergency was proclaimed by
the Lake County Sheriff/Director of Emergency Services Brian Martin on June 24, 2018.
The Board of Supervisors must confirm the existence of a local emergency within seven
(7) days of that date and every thirty (30) days thereafter.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Sheriff Martin, as the County Director of Emergency Services, respectfully requests that your Board Continues the Proclamation of a Local Emergency Due to the Pawnee Fire Incident.
On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.79:17 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Sulphur Fire Incident
Action Item
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: HONORABLE BOARD OF SUPERVISORS
FROM: BRIAN MARTIN, Sheriff-Coroner-Director of Emergency Services
DATE: October 16, 2018
SUBJECT: Consideration of Continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Sulphur Fire began in Lake County on October 9, 2017 at approximately 12:55 a.m., originating in the Clearlake Oaks area and progressing on to Clearlake and surrounding areas, destroying structures and burning 1800+acres. As a result of the occurrence of the Sulphur Fire, a local emergency was proclaimed by the Lake County Sheriff/Director of Emergency Services Brian Martin on October 9, 2017. The declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuation of a Proclamation of a Local Emergency Due to the Sulphur Fire Incident
On motion of Supervisor Smith, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Sulphur Fire Incident. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.89:18 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
Action Item
Adopted — Pass
Carried 5-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian Martin, Sheriff/Coroner
DATE: October 16, 2018
SUBJECT: Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire
EXECUTIVE SUMMARY: As your Board is aware, in the afternoon of August 13, 2016, the Clayton Fire began in the area of Clayton Creek Rd. This prompted the activation of the Lake OES Emergency Operations Center (EOC) and Brian Martin, Lake County Sheriff, declared a Local Emergency August 14, 2016. On August 16, 2016, your Board ratified the declaration by Resolution no. 2016-825, confirming the existence of such emergency.
As the County seeks funding and performs recovery operations related to tree removal and other fire recovery projects for the Clayton Fire, it is advisable that we continue the declaration of an emergency to support the fire recovery process.
This declaration needs to be re-considered and confirmed by your Board once every 30 days to stay in effect.
..Recommended Action
RECOMMENDED ACTION:
Consideration of Continuing a Proclamation of a Local Emergency due to Clayton Fire.
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to Clayton Fire. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.99:19 A.M. - Consideration of Continuing a Proclamation of a Local Emergency due to the Atmospheric River Storm
Action Item
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, approved the continuation of a Proclamation of a Local Emergency due to the Atmospheric River Storm. The motion carried by the following vote:
Clerk’s notes: Sheriff Brian Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8. Non-Timed Items
8.1Supervisors’ weekly calendar, travel and reports
8.2Discussion/Preparation for White House Conference with California Local Leaders
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
On Tuesday, October 23, 2018, in response to an invitation from the White House International Governmental Affairs Office, I will be representing our Board at a White House Conference. This conference has been planned to enable discussion between key administration officials and policy makers on pertinent issues impacting the State of California.
On our October 16, 2018 agenda, I am requesting a discussion with our Board, to reach consensus around Lake County priorities that should be communicated to White House officials during this conference.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Develop consensus around Lake County priorities to be communicated during the October 23, 2018 conference at the White House.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Tina Scott, Vice Chair, District 4 Supervisor
DATE: October 16, 2018
SUBJECT: Discussion/Preparation for White House Conference with California Local Leaders
EXECUTIVE SUMMARY:
On Tuesday, October 23, 2018, in response to an invitation from the White House International Governmental Affairs Office, I will be representing our Board at a White House Conference. This conference has been planned to enable discussion between key administration officials and policy makers on pertinent issues impacting the State of California.
On our October 16, 2018 agenda, I am requesting a discussion with our Board, to reach consensus around Lake County priorities that should be communicated to White House officials during this conference.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Develop consensus around Lake County priorities to be communicated during the October 23, 2018 conference at the White House.
Discussion only.
Clerk’s notes: Supervisor Scott presented the item to the Board. County Administrative Officer Carol Huchingson spoke. Social Services Director Crystal Markytan was also present and spoke. Topics discussed to prepare for the conference were: Section 8 Housing, Geothermal Energy, Cannabis, Fire Reduction, Tree Mortality, the Middle Creek Restoration project and Libraries.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.3(a) Consideration of Nomination by the Lakeport Fire Protection District to their Lakeport Fire Protection District, Board of Directors; and (b) Discussion of Board of Supervisors appointments to the Lakeport Fire Protection District Board of Directors
Appointment
approved
FAILED 2-3 — moved by Scott
Brown: nay Scott: aye Simon: aye Smith: nay Steele: nay
Brown: nay Scott: aye Simon: aye Smith: nay Steele: nay
Carried 3-2 — moved by Brown
Brown: aye Scott: nay Simon: nay Smith: aye Steele: aye
Brown: aye Scott: nay Simon: nay Smith: aye Steele: aye
Staff memo
Lakeport Fire Protection District Board of Directors - One (1) Vacancy
Applications Received: Gary Hill - new applicant
Cheryl Pick - new applicant
Gregory Scott - new applicant
The Lakeport Fire Protection District Board of Directors nominates Gary Hill.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Accept the nomination of the Lakeport Fire Protection District Board of Directors, to appoint Gary Hill.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carolyn Purdy, Assistant Clerk of the Board
DATE: October 16, 2018
SUBJECT: (a) Consideration of Nomination by the Lakeport Fire Protection District to their Lakeport Fire Protection District, Board of Directors; and (b) Discussion of Board of Supervisors appointments to the Lakeport Fire Protection District Board of Directors
EXECUTIVE SUMMARY:
Lakeport Fire Protection District Board of Directors - One (1) Vacancy
Applications Received: Gary Hill - new applicant
Cheryl Pick - new applicant
Gregory Scott - new applicant
The Lakeport Fire Protection District Board of Directors nominates Gary Hill.
FISCAL IMPACT: _x_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Accept the nomination of the Lakeport Fire Protection District Board of Directors, to appoint Gary Hill.
On motion of Supervisor Scott, and by vote of the Board, moved to appoint the Lakeport Fire Protection District's nominee, Gary Hill to the Lakeport Fire Protection Distrcit, Board of Directors. The motion failed by the following vote:
Ayes: Supervisors Simon and Scott
Nays: Supervisors Smith, Brown, and Steele
On motion of Supervisor Brown, and by vote of the Board, moved to defer action on the appointment, form a Committe to meet with the Fire District and the City of Lakeport for further discussion and bring the item back to the Board on November 6, 2018. The motion carried by the following vote:
Ayes: Supervisors Smith, Brown, and Steele
Nays: Supervisors Simon and Scott
Clerk’s notes: Supervisor Scott introduced the item to the Board. County Counsel Anita Grant explained the relationship of the Board of Supervisors to the Lakeport Fire Protection District Board of Directors. Fire Chief Doug Hutchison spoke.
Chair Steele asked if anyone present wished to speak and Greg Scott spoke. No one else wished to speak and the public input portion of this item was closed.
8.4Consideration of Board appointment to CSAC Board of Directors for 2019
Appointment
approved — Pass
Carried 5-0 — moved by Brown (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on November 27, 2019. Any member of your Board of Supervisors is eligible for directorship.
See attached memo from CSAC or additional information.
..Recommended Action
RECOMMENDED ACTION:
Appoint Board representative to CSAC Board of Directors for 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 16, 2018
SUBJECT: Consideration of Board appointment to CSAC Board of Directors for 2019
EXECUTIVE SUMMARY:
Under provisions of the CSAC Constitution, members of the Board of Directors and alternates are elected by their respective board of supervisors to one-year terms of office commencing with the first day of the CSAC annual conference. This year that will be on November 27, 2019. Any member of your Board of Supervisors is eligible for directorship.
See attached memo from CSAC or additional information.
..Recommended Action
RECOMMENDED ACTION:
Appoint Board representative to CSAC Board of Directors for 2019.
On motion of Supervisor Brown, and by vote of the Board, appointed Supervisor Simon as the delegate and Supervisor Scott as the alternate for the CSAC Board of DIrectors for 2019. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.5Consideration of Second Amendment to the Second Agreement with Golden State Finance Authority for Residence Emergency Disaster Assistance and authorize the Board Chair to sign
Agreement
approved — Pass
Carried 5-0 — moved by Smith (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
As your Board is aware Golden State Finance Authority (GSFA) is a joint powers authority comprised of member and associate member counties and cities that provides affordable housing and energy efficiency programs. Since 2015, GSFA has provided the County of Lake with $1,050,000 in two separate grants to assist wildfire victims with housing assistance.
The second of these two grants has funds remaining. This amended agreement provides an additional year to expend those funds and expands the use of those funds to include any Lake County residents who suffered loss of income or similar financial loss or fire-related expense that impairs their ability to obtain or maintain housing as a direct result of a state or federally declared fire disaster since 2015.
This amendment will allow Lake County residents who have housing needs as a result of the Pawnee, Ranch, and River fires to benefit from these funds.
We are grateful to GSFA for their generosity and their flexibility in allowing these funds to assist the many Lake County residents impacted by wildfire since 2015.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Second Amendment to the Second Agreement with Golden State Finance Authority for Residence Emergency Disaster Assistance and authorize the Board Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 16, 2018
SUBJECT: Consideration of Second Amendment to the Second Agreement with Golden State Finance Authority for Residence Emergency Disaster Assistance and authorize the Board Chair to sign
EXECUTIVE SUMMARY:
As your Board is aware Golden State Finance Authority (GSFA) is a joint powers authority comprised of member and associate member counties and cities that provides affordable housing and energy efficiency programs. Since 2015, GSFA has provided the County of Lake with $1,050,000 in two separate grants to assist wildfire victims with housing assistance.
The second of these two grants has funds remaining. This amended agreement provides an additional year to expend those funds and expands the use of those funds to include any Lake County residents who suffered loss of income or similar financial loss or fire-related expense that impairs their ability to obtain or maintain housing as a direct result of a state or federally declared fire disaster since 2015.
This amendment will allow Lake County residents who have housing needs as a result of the Pawnee, Ranch, and River fires to benefit from these funds.
We are grateful to GSFA for their generosity and their flexibility in allowing these funds to assist the many Lake County residents impacted by wildfire since 2015.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve the Second Amendment to the Second Agreement with Golden State Finance Authority for Residence Emergency Disaster Assistance and authorize the Board Chair to sign.
On motion of Supervisor Smith, and by vote of the Board, approved the Second Amendment to the Second Agreement with Golden State Finance Authority for Residence Emergency Disaster Assistance and authorized the Board Chair to sign. The motion carried by the following vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.6(a) Discussion/Consideration of next steps for filling the Registrar of Voters position and/or restructuring the elections function; and (b) Consideration/Approval of changes to the ROV job specification
Action Item
not acted on
Staff memo
After an incredible forty-one year career here, our long-time Registrar of Voters (ROV), Diane Fridley, will be retiring at the end of 2018 - an incredible loss to the County. I am requesting an opportunity to discuss next steps with your Board, regarding how best to staff the election functions starting in 2019.
As you are well aware, in the months and years to come, considerable restructuring may need to take place, in order to weather the considerable financial challenges Lake County government is facing. With this in mind, I have done some preliminary exploration into elections models used in other counties.
From my initial research, it appears that Lake County is in a minority, at least with respect to comparable counties, in its use of the appointive ROV classification. A greater number of counties have the elective County Clerk oversee elections functions, along with other statutory duties of the Clerk. In fact, many of the County Clerks, in other jurisdictions, are combined with the office of the County Recorder, thus known as the elective office of the Clerk-Recorder.
I believe Lake County will be well served if we take the time to fully research best practices for the election functions, perhaps in the greater context of consolidation of financial offices, a recent discussion topic of your Board.
In the interim, I am recommending your Board consider making an interim appointment so we have the needed coverage in place, directing staff to arrange for your Board to interview qualified staff.
In addition, I am recommending your Board consider recommended changes to the ROV job specification, attached for your review. With the assistance of Diane Fridley, HR has completely revamped this job specification with the intention of clarifying expectations for an interim appointee. In addition, in the event your Board ultimately decides to stay with the ROV structure, the revised job specification would require a Bachelor's Degree, consistent with the vision of your Board for all Department Head positions.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Possible direction to staff:
To research best practice models for the elections function, for future consideration and consideration and approval of your Board.
To arrange for your Board to interview qualified staff for possible interim ROV appointment on your next available agenda date.
By motion, approve changes to the job specification for the ROV position.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 16, 2018
SUBJECT: (a) Discussion/Consideration of next steps for filling the Registrar of Voters position and/or restructuring the elections function; and (b) Consideration/Approval of changes to the ROV job specification
EXECUTIVE SUMMARY:
After an incredible forty-one year career here, our long-time Registrar of Voters (ROV), Diane Fridley, will be retiring at the end of 2018 - an incredible loss to the County. I am requesting an opportunity to discuss next steps with your Board, regarding how best to staff the election functions starting in 2019.
As you are well aware, in the months and years to come, considerable restructuring may need to take place, in order to weather the considerable financial challenges Lake County government is facing. With this in mind, I have done some preliminary exploration into elections models used in other counties.
From my initial research, it appears that Lake County is in a minority, at least with respect to comparable counties, in its use of the appointive ROV classification. A greater number of counties have the elective County Clerk oversee elections functions, along with other statutory duties of the Clerk. In fact, many of the County Clerks, in other jurisdictions, are combined with the office of the County Recorder, thus known as the elective office of the Clerk-Recorder.
I believe Lake County will be well served if we take the time to fully research best practices for the election functions, perhaps in the greater context of consolidation of financial offices, a recent discussion topic of your Board.
In the interim, I am recommending your Board consider making an interim appointment so we have the needed coverage in place, directing staff to arrange for your Board to interview qualified staff.
In addition, I am recommending your Board consider recommended changes to the ROV job specification, attached for your review. With the assistance of Diane Fridley, HR has completely revamped this job specification with the intention of clarifying expectations for an interim appointee. In addition, in the event your Board ultimately decides to stay with the ROV structure, the revised job specification would require a Bachelor's Degree, consistent with the vision of your Board for all Department Head positions.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Possible direction to staff:
To research best practice models for the elections function, for future consideration and consideration and approval of your Board.
To arrange for your Board to interview qualified staff for possible interim ROV appointment on your next available agenda date.
By motion, approve changes to the job specification for the ROV position.
Discussion only.
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board. Registrar of Voters Diane Fridley spoke. Ms. Fridley would like to volunteer to be part of the consolidation plan as discussed.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.7Consideration of the Creation of and Participation in the Lake County Risk Reduction Authority
Action Item
approved — Pass
Carried 5-0 (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
The Board of Supervisors has previously considered the issue of hazardous vegetation abatement and the costs associated with such a program. Supervisor Steele has been engaged in regular meetings with the local fire protection districts and representatives of CalFire and that group has developed the attached agreement and exhibits which will create an independent joint powers authority dedicated to risk reduction efforts County-wide.
In June of this year, the Board of Supervisors reviewed a draft of the joint powers agreement and approved in concept the creation of this joint powers authority. This joint powers authority will not be dependent upon funding from any of its members; it will instead seek to obtain grant funding for risk reduction programs.
The purpose of these programs is to support the entire Lake County community through the effective use of the authority of local governments, and to implement programs offering low-or no-cost risk reduction resources to the public, the development of funding to implement and maintain such programs, and to provide informational and educational resources to the public so that they are better able to assess and manage these risks.
Supervisor Steele as requested this agreement creating the Lake County Community Risk Reduction Authority be presented for your consideration and approval. Supervisor Steele asks that the agreement and participation in the Joint Powers Authority created thereby be approved by both the Board of Supervisors and by the Board of Directors of the Lake County Watershed Protection District. Each such action may be accomplished by motion with authorization for the Chair to sign.
Thank you.
..Recommended Action
RECOMMENDED ACTION:
Approve the Agreement and Participation in the Joint Powers Authority creating the Lake County Community Risk Reduction Authority; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Honorable Board of Supervisors, County of Lake
Honorable Board of Directors, Lake County Watershed Protection District
FROM: Anita L. Grant, County Counsel
DATE: October 16, 2018
SUBJECT: Consideration of the Creation of and Participation in the Lake County Risk Reduction Authority
EXECUTIVE SUMMARY:
The Board of Supervisors has previously considered the issue of hazardous vegetation abatement and the costs associated with such a program. Supervisor Steele has been engaged in regular meetings with the local fire protection districts and representatives of CalFire and that group has developed the attached agreement and exhibits which will create an independent joint powers authority dedicated to risk reduction efforts County-wide.
In June of this year, the Board of Supervisors reviewed a draft of the joint powers agreement and approved in concept the creation of this joint powers authority. This joint powers authority will not be dependent upon funding from any of its members; it will instead seek to obtain grant funding for risk reduction programs.
The purpose of these programs is to support the entire Lake County community through the effective use of the authority of local governments, and to implement programs offering low-or no-cost risk reduction resources to the public, the development of funding to implement and maintain such programs, and to provide informational and educational resources to the public so that they are better able to assess and manage these risks.
Supervisor Steele as requested this agreement creating the Lake County Community Risk Reduction Authority be presented for your consideration and approval. Supervisor Steele asks that the agreement and participation in the Joint Powers Authority created thereby be approved by both the Board of Supervisors and by the Board of Directors of the Lake County Watershed Protection District. Each such action may be accomplished by motion with authorization for the Chair to sign.
Thank you.
..Recommended Action
RECOMMENDED ACTION:
Approve the Agreement and Participation in the Joint Powers Authority creating the Lake County Community Risk Reduction Authority; and authorize the Chair to sign.
Chair Steele passed the gavel to make a motion. On motion of Chair Steele, and by vote of the Board, approved the creation of and participation in the Lake County Risk Reduction Authority. The motion carried by the following vote:
Clerk’s notes: Chair Steele introduced the item. County Counsel Anita Grant presented the item to the Board. Lake County Fire District Chiefs Doug Hutchison, Mike Wink and Mike Ciancio were also present.
Chair Steele asked if anyone present wished to speak and the following people spoke: Gene Paleno and Joan Moss. No one else wished to speak and the public input portion of this item was closed.
8.8Consideration of Agreement between the County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount not to exceed $1,000,000 from September 20, 2018 through June 30, 2019; and authorize the Chair to sign
Agreement
approved — Pass
Carried 5-0 — moved by Scott (recovered from the archived minutes)
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Staff memo
EXECUTIVE SUMMARY:
Chabot-Las Positas Community College District will design and conduct trainings that fulfill the requirements for Title IV-E federally funded training programs. The Title IV-E training shall be provided by the Contractor to eligible resource families, more commonly referred to as foster parents and families, upon request by Social Services. This training is required to abide by state legislation under the Welfare Institution Code's Division 9, Part 4, Chapter 5, Article 2, Sections 16519.5 - 16519.7, which detail the responsibility of Child Welfare Services to ensure the increased expectations and knowledge required of resource families, staff, and community partners are satisfactory under the Resource Family Approval Program.
After careful review, the clauses in Exhibit B on page 4, which require a budget and limit purchasing of food and computers, were removed. Federal regulations around Title IV-E funds allow for purchase of training materials, which could include food or computers to be utilized as necessary for administering the training. County of Lake previously contracted with Chabot-Las Postitas for Title IV-E training purposes in Fiscal year 2012-2013.
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Amount Budgeted: $1,000,000
Additional Requested: $0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount not to exceed $1,000,000 from September 20, 2018 through June 30, 2019; and authorize the Chair to sign.
Thank you for your consideration.
Attachment: 2018-2019_Contract_Chabot-LasPositasCommunityCollege
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Crystal Markytan, Social Services Director
DATE: October 16, 2018
SUBJECT: Consideration of Agreement between the County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount not to exceed $1,000,000 from September 20, 2018 through June 30, 2019; and authorize the Chair to sign
EXECUTIVE SUMMARY:
Chabot-Las Positas Community College District will design and conduct trainings that fulfill the requirements for Title IV-E federally funded training programs. The Title IV-E training shall be provided by the Contractor to eligible resource families, more commonly referred to as foster parents and families, upon request by Social Services. This training is required to abide by state legislation under the Welfare Institution Code's Division 9, Part 4, Chapter 5, Article 2, Sections 16519.5 - 16519.7, which detail the responsibility of Child Welfare Services to ensure the increased expectations and knowledge required of resource families, staff, and community partners are satisfactory under the Resource Family Approval Program.
After careful review, the clauses in Exhibit B on page 4, which require a budget and limit purchasing of food and computers, were removed. Federal regulations around Title IV-E funds allow for purchase of training materials, which could include food or computers to be utilized as necessary for administering the training. County of Lake previously contracted with Chabot-Las Postitas for Title IV-E training purposes in Fiscal year 2012-2013.
FISCAL IMPACT: __ None X_ Budgeted __Non-Budgeted
Estimated Cost: $1,000,000
Amount Budgeted: $1,000,000
Additional Requested: $0
Annual Cost (if planned for future years): Not Applicable
FISCAL IMPACT (Narrative): There is no county cost associated with this contract.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Agreement between the County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount not to exceed $1,000,000 from September 20, 2018 through June 30, 2019; and authorize the Chair to sign.
Thank you for your consideration.
Attachment: 2018-2019_Contract_Chabot-LasPositasCommunityCollege
On motion of Supervisor Scott, and by vote of the Board, approved the agreement between the County of Lake and Chabot-Las Positas Community College District for Title IV-E Training in the amount not to exceed $1,000,000 from September 20, 2018 through June 30, 2019; and authorized the Chair to sign. The motion carried by the following vote:
Clerk’s notes: Social Services Director Crystal Markytan presented the item to the Board.
Chair Steele asked if anyone present wished to speak and Joan Moss spoke. No one else wished to speak and the public input portion of this item was closed.
9. Closed Session
9.1Conference with Legal Counsel: Existing Litigation pursuant to Gov. Code sec. 54956.9(d)(1): Crail and Field v. County of Lake
Closed Session Item
9.2Conference with Legal Counsel: Decision whether to initiate litigation pursuant to Gov. Code Sec. 54956.9(d)(4): PG&E
Closed Session Item
approved
Carried 5-0 — moved by Scott
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
Brown: aye Scott: aye Simon: aye Smith: aye Steele: aye
On motion of Supervisor Scott, and by vote of the Board, authorized the County Administrative Officer to execute the agreement with Baron and Budd to represent the County in this matter. The legal services provided by Baron and Budd shall be compensable solely on a contingency fee basis. The motion carried by the following vote:
Ayes: Supervisors Simon, Smith, Scott, Brown and Steele
Clerk’s notes: The Board reconvened into Regular Session at 12:24 p.m. having taken the following action:
9.3Public Employee Evaluations
Title: Community Development Director
Closed Session Item