Board Of Supervisors — Tuesday, October 23, 2018
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1. Call to Order
2. Moment of Silence
3. Pledge of Allegiance
4. Consideration of Extra Items Not Appearing on the Posted Agenda
5. Current Construction Projects - Contract Change Orders
5.1ADDENDUM - Consideration of Change Order No. Thirteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $15,798.14, for a revised contract amount of $5,399,820.83; and authorize the Chair to sign
Action Item
not acted on
Staff memo
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During construction of the North East retaining wall shown on plan sheet U3 a conflict with Caltrans' flashing beacon signal boxes were identified. The plan sheet identified the signal boxes to be relocated by Caltrans. When Caltrans was contacted to relocate the signal boxes, they directed the County to have the construction contractor relocate the signal boxes in conflict with the new construction. These changes required addition work and materials by the contractor and their electrical subcontractor.
This Change Order No. Thirteen (13) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: 15,798.14
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Thirteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $15,798.14, for a revised contract amount of $5,399,820.83; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 23, 2018
SUBJECT: Consideration of Change Order No. Thirteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $15,798.14, for a revised contract amount of $5,399,820.83; and authorize the Chair to sign
EXECUTIVE SUMMARY:
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During construction of the North East retaining wall shown on plan sheet U3 a conflict with Caltrans' flashing beacon signal boxes were identified. The plan sheet identified the signal boxes to be relocated by Caltrans. When Caltrans was contacted to relocate the signal boxes, they directed the County to have the construction contractor relocate the signal boxes in conflict with the new construction. These changes required addition work and materials by the contractor and their electrical subcontractor.
This Change Order No. Thirteen (13) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 15,798.14
Amount Budgeted: 15,798.14
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Thirteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $15,798.14, for a revised contract amount of $5,399,820.83; and authorize the Chair to sign.
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.2ADDENDUM - Consideration of Change Order No. Fourteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $30,982.79, for a revised contract amount of $5,430,803.62, and authorize the Chair to sign
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During construction several fire hydrants and water valves that were to be relocated by the Clearlake Oaks County Water District (CLOCWD) were not relocated as outlined in the project plans and specifications. By the time the CLOCWD received the proper approvals to move forward with the relocations the concrete improvements at these locations had already been placed. In order for the concrete improvements to be placed the contractor was directed to block out the area around the fire hydrants and to continue work. When the hydrants were relocated the contractor had to return to the locations, remove the block out forms, place new forms and place the final concrete improvements. Additionally, delays were encountered waiting for the CLOCWD to raise and or relocate several water valves that were not at the correct elevation. These changes required addition work and materials by the contractor.
This Change Order No. Fourteen (14) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $30,982.79
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Fourteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $30,982.79, for a revised contract amount of $5,430,803.62, and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 23, 2018
SUBJECT: Consideration of Change Order No. Fourteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $30,982.79, for a revised contract amount of $5,430,803.62, and authorize the Chair to sign
EXECUTIVE SUMMARY:
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During construction several fire hydrants and water valves that were to be relocated by the Clearlake Oaks County Water District (CLOCWD) were not relocated as outlined in the project plans and specifications. By the time the CLOCWD received the proper approvals to move forward with the relocations the concrete improvements at these locations had already been placed. In order for the concrete improvements to be placed the contractor was directed to block out the area around the fire hydrants and to continue work. When the hydrants were relocated the contractor had to return to the locations, remove the block out forms, place new forms and place the final concrete improvements. Additionally, delays were encountered waiting for the CLOCWD to raise and or relocate several water valves that were not at the correct elevation. These changes required addition work and materials by the contractor.
This Change Order No. Fourteen (14) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $30,982.79
Amount Budgeted: $30,982.79
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Fourteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $30,982.79, for a revised contract amount of $5,430,803.62, and authorize the Chair to sign
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.3ADDENDUM - Consideration of Change Order No. Fifteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $43,390.86, for a revised contract amount of $5,474,194.48, and authorize the Chair to sign
Action Item
not acted on
Staff memo
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During excavation for the replacement of the existing storm drain at Station 1023+25 to 1024+25 left, the rock wall adjacent to the excavation collapsed. Upon investigation it was discovered that the existing wall did not have a footing supporting it. The contractor was directed to use detail 5 on sheet D6 as the foundation and to reconstruct the portion of wall that collapsed, approximately 63 feet of wall. The work included constructing a footing, reconstructing the portion of wall the collapsed and placing backfill behind the completed wall, to restore the wall to its existing condition prior to collapse. These changes required addition labor, equipment and materials by the contractor.
This Change Order No. Fifteen (15) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $43,390.86
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Fifteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $43,390.86, for a revised contract amount of $5,474,194.48, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 23, 2018
SUBJECT: Consideration of Change Order No. Fifteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $43,390.86, for a revised contract amount of $5,474,194.48, and authorize the Chair to sign
EXECUTIVE SUMMARY:
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During excavation for the replacement of the existing storm drain at Station 1023+25 to 1024+25 left, the rock wall adjacent to the excavation collapsed. Upon investigation it was discovered that the existing wall did not have a footing supporting it. The contractor was directed to use detail 5 on sheet D6 as the foundation and to reconstruct the portion of wall that collapsed, approximately 63 feet of wall. The work included constructing a footing, reconstructing the portion of wall the collapsed and placing backfill behind the completed wall, to restore the wall to its existing condition prior to collapse. These changes required addition labor, equipment and materials by the contractor.
This Change Order No. Fifteen (15) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $43,390.86
Amount Budgeted: $43,390.86
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Fifteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $43,390.86, for a revised contract amount of $5,474,194.48, and authorize the Chair to sign.
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.4ADDENDUM - Consideration of Change Order No. Sixteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $35,650.45, for a revised contract amount of $5,509,844.93, and authorize the Chair to sign
Action Item
not acted on
Staff memo
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During the course of construction the contractor encountered additional costs and delays due to the following factors: AT&T and PG&E relocating services and infrastructure was not resolved prior to construction activities, driveway layout & design elevation changes, moving, relocating & raising driveway gates, removal of thicker than industry standard asphalt concrete at Foothill, West Oak Grove and side streets east of Schindler Creek, project changes per Field Directive 4 for driveway elevation issue and reconstruction at 12600 Foothill and Field Directive 5 for road design and layout changes at High Valley intersection. These changes required addition labor, equipment and materials by the contractor.
This Change Order No. Sixteen (16) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $35,650.45
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Sixteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $35,650.45, for a revised contract amount of $5,509,844.93, and authorize the Chair to sign
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 23, 2018
SUBJECT: Consideration of Change Order No. Sixteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $35,650.45, for a revised contract amount of $5,509,844.93, and authorize the Chair to sign
EXECUTIVE SUMMARY:
On April 2, 2018 construction began on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project. During the course of construction the contractor encountered additional costs and delays due to the following factors: AT&T and PG&E relocating services and infrastructure was not resolved prior to construction activities, driveway layout & design elevation changes, moving, relocating & raising driveway gates, removal of thicker than industry standard asphalt concrete at Foothill, West Oak Grove and side streets east of Schindler Creek, project changes per Field Directive 4 for driveway elevation issue and reconstruction at 12600 Foothill and Field Directive 5 for road design and layout changes at High Valley intersection. These changes required addition labor, equipment and materials by the contractor.
This Change Order No. Sixteen (16) provides compensation for the additional work.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $35,650.45
Amount Budgeted: $35,650.45
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Sixteen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16, Federal Aid No. SRTSL-5914(097) for an increase of $35,650.45, for a revised contract amount of $5,509,844.93, and authorize the Chair to sign
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
5.5ADDENDUM - Consideration of Change Order No. Seventeen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16 Federal Aid No. SRTSL-5914(097) for a decrease of $16,347.72, for a revised contract amount of $5,493,497.21, and authorize the Chair to sign
Action Item
not acted on
Staff memo
Attached for the Board's review and approval is Contract Change Order (CCO) 17 for the subject project.
Contract Change Order 17 addresses the balancing of all contract items to reflect the actual final in-place quantities and adjusts CCO 1 based on the actual time used. This results in a decrease of $16,347.72 to the contract amount of $5,509,844.93 for a revised contract amount of $5,493,497.21.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $-16,347.72
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Seventeen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16 Federal Aid No. SRTSL-5914(097) for a decrease of $16,347.72, for a revised contract amount of $5,493,497.21, and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 23, 2018
SUBJECT: Consideration of Change Order No. Seventeen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16 Federal Aid No. SRTSL-5914(097) for a decrease of $16,347.72, for a revised contract amount of $5,493,497.21, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Attached for the Board's review and approval is Contract Change Order (CCO) 17 for the subject project.
Contract Change Order 17 addresses the balancing of all contract items to reflect the actual final in-place quantities and adjusts CCO 1 based on the actual time used. This results in a decrease of $16,347.72 to the contract amount of $5,509,844.93 for a revised contract amount of $5,493,497.21.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $-16,347.72
Amount Budgeted: $-16,347.72
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Change Order No. Seventeen for Eastlake Elementary SRTS & CDBG Project, in Clearlake Oaks, CA, Bid No. 16-16 Federal Aid No. SRTSL-5914(097) for a decrease of $16,347.72, for a revised contract amount of $5,493,497.21, and authorize the Chair to sign.
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
6. Approval of the Consent Agenda
6.1Approve Minutes of the Board of Supervisors meetings held July 10, 2018, September 18, 2018 and September 25, 2018
Minutes
passed on consent
6.2Approve Leave of Absence Request for Deputy Probation Officer III Kristine Weigel from October 16, 2018 through December 3, 2018 and authorize the Chair to sign
Action Item
passed on consent
Staff memo
Kristine Weigel, Deputy Probation Officer III, has requested a leave of absence that extends beyond Family Medical Leave and Department Leave.
Kristine Weigel is requesting CAO Leave from October 16, 2018 through November 23, 2018 and BOS Leave from November 24, 2018 through December 3, 2018. At this time the Probation Department is requesting the County Administrative Officer and Board of Supervisors to approve additional leave. The Probation Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Deputy Probation Officer III Kristine Weigel from October 16, 2018 through December 3, 2018 and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 23, 2018
SUBJECT: Approve Leave of Absence Request for Deputy Probation Officer III Kristine Weigel from October 16, 2018 through December 3, 2018 and authorize the Chair to sign
EXECUTIVE SUMMARY:
Kristine Weigel, Deputy Probation Officer III, has requested a leave of absence that extends beyond Family Medical Leave and Department Leave.
Kristine Weigel is requesting CAO Leave from October 16, 2018 through November 23, 2018 and BOS Leave from November 24, 2018 through December 3, 2018. At this time the Probation Department is requesting the County Administrative Officer and Board of Supervisors to approve additional leave. The Probation Department requests that the Board authorize the Board of Supervisors Chair to sign the request.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): N/A
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION:
Approve Leave of Absence Request for Deputy Probation Officer III Kristine Weigel from October 16, 2018 through December 3, 2018 and authorize the Chair to sign.
6.3a) Authorize the Purchase of one 2019 Chevrolet Express Passenger Van pursuant to the attached quotes; and b) Authorize the Behavioral Health Services Administrator to issue a purchase order to Elk Grove/Winner Chevrolet in the amount not to exceed $28,106.87
Action Item
passed on consent
Staff memo
Attached, you will find the quotes acquired from Thurston Auto Plaza in Ukiah, as well as Matt Mazzei Chevrolet in Lakeport. Also attached, please find the preferred quote from Elk Grove/Winner Chevrolet in Sacramento, the County's usual provider of government priced vehicles.
The proposed costs presented follow:
Elk Gove/Winner Chevrolet Chevrolet Express Passenger Van $28,106.87
Thurston Auto Plaza Chevrolet Express Passenger Van $29,278.20
Matt Mazzei Chevrolet Chevrolet Express Passenger Van $30,871.95
Fiscal Impact
Budgeted Amount: one vehicle $35,000.00
Actual Purchased Amount: one vehicle $28,106.87
..Recommended Action
RECOMMENDED ACTION:
a) Authorize the purchase of one 2019 Chevrolet Express Passenger Van pursuant to the attached quotes.
b) Authorize the Behavioral Health Services Administrator to issue a purchase order to Elk Grove/Winner Chevrolet in the amount not to exceed $28,106.87.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Todd Metcalf, Behavioral Health Services Administrator
DATE: October 23, 2018
SUBJECT: a) Authorize the purchase of one 2019 Chevrolet Express Passenger Van pursuant to the attached quotes; and b) Authorize the Behavioral Health Services Administrator to issue a purchase order to Elk Grove/Winner Chevrolet in the amount not to exceed $28,106.87
EXECUTIVE SUMMARY: LCBHS has researched the current State of California recommended purchase list, and chose to buy one 2019 Chevrolet Express Passenger Van.
Attached, you will find the quotes acquired from Thurston Auto Plaza in Ukiah, as well as Matt Mazzei Chevrolet in Lakeport. Also attached, please find the preferred quote from Elk Grove/Winner Chevrolet in Sacramento, the County's usual provider of government priced vehicles.
The proposed costs presented follow:
Elk Gove/Winner Chevrolet Chevrolet Express Passenger Van $28,106.87
Thurston Auto Plaza Chevrolet Express Passenger Van $29,278.20
Matt Mazzei Chevrolet Chevrolet Express Passenger Van $30,871.95
Fiscal Impact:
Budgeted Amount: one vehicle $35,000.00
Actual Purchased Amount: one vehicle $28,106.87
..Recommended Action
RECOMMENDED ACTION:
a) Authorize the purchase of one 2019 Chevrolet Express Passenger Van pursuant to the attached quotes.
b) Authorize the Behavioral Health Services Administrator to issue a purchase order to Elk Grove/Winner Chevrolet in the amount not to exceed $28,106.87.
6.4Authorize Long Distance Travel to New Orleans, Louisiana from November 26, 2018 to November 30, 2018 to attend Emegency Preparedness for Iyesha Miller-Health Services Manager, Dean Eichelmann-Emergency Preparedness Program Coordinator and Christine Hannigan-Emergency Preparedness Support Specialist, Public Health Division.
Action Item
passed on consent
Staff memo
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Amount Budgeted: $7,390.00
Additional Requested: $0.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Authorize Long Distance Travel to New Orleans, Louisiana from November 26, 2018 through November 30, 2018 for Iyesha Miller-Health Services Manager, Dean Eichelmann-Emergency Preparedness Program Coordinator and Christine Hannigan-Emergency Preparedness Support Specialist, Public Health Division.
Original memo text
MEMORANDUM
TO: Board of Supervisor
FROM: Denise Pomeroy, Health Services Director
DATE: October 23, 2018
SUBJECT: Authorize Long Distance Travel to New Orleans, Louisiana from November 26, 2018 through November 30, 2018 for Iyesha Miller-Health Services Manager, Dean Eichelmann-Emergency Preparedness Program Coordinator and Christine Hannigan-Emergency Preparedness Support Specialist, Public Health Division
EXECUTIVE SUMMARY:
Iyesha Miller, Dean Eichelmann and Christine Hannigan new staff in the Public Health Emergency Preparedness Program have been given an opportunity to attend a three day training course for personnel who are responsible for the development, implementation, maintenance and administration of emergency management programs.
This training will include learning critical skill sets such as:
* Identifying important regulatory, accrediting and standard-setting organizations/agencies for healthcare emergency management
* Identifying essential elements of a typical all-hazards healthcare facility/system emergency management program
* Methods of managing medical surge
* Ethical issues healthcare personnel may face in a disaster
This training is fully funded through Emergency Preparedness Program Grant including registration, flights, hotels, meals, shuttles and parking.
As Health Services Director, I fully support these employees attendance at this training.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost: $7,390.00
Amount Budgeted: $7,390.00
Additional Requested: $0.00
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
RECOMMENDED ACTION:
Authorize Long Distance Travel to New Orleans, Louisiana from November 26, 2018 through November 30, 2018 for Iyesha Miller-Health Services Manager, Dean Eichelmann-Emergency Preparedness Program Coordinator and Christine Hannigan-Emergency Preparedness Support Specialist, Public Health Division.
6.5(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Purchase of Grant-Funded Oil Spill Response Equipment and Authorize the Water Resources Department Director/Assistant Purchasing Agent to Issue and Sign Purchase Order not to Exceed $35,000.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
On October 2, 2018, your Board adopted a resolution to accept $35,000 in grant funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for oil spill response equipment and training. Staff identified three vendors from a list of state-approved suppliers. One vendor replied to a request for quotes; Global Diving and Salvage in Vallejo, Ca. The equipment described in the attached quote meets the intent of the grant and is within the allocated $35,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $35,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Purchase of Grant-Funded Oil Spill Response Equipment and Authorize the Water Resources Department Director/Assistant Purchasing Agent to Issue and Sign Purchase Order not to exceed $35,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: David Cowan, Water Resources Department Director
DATE: October 23, 2018
SUBJECT: Approve Purchase of Grant-Funded Oil Spill Response Equipment and Authorize the Water Resources Department Director/Assistant Purchasing Agent to Issue and Sign Purchase Order not to exceed $35,000
EXECUTIVE SUMMARY:
On October 2, 2018, your Board adopted a resolution to accept $35,000 in grant funds from the California Department of Fish and Wildlife, Office of Spill Prevention and Response for oil spill response equipment and training. Staff identified three vendors from a list of state-approved suppliers. One vendor replied to a request for quotes; Global Diving and Salvage in Vallejo, Ca. The equipment described in the attached quote meets the intent of the grant and is within the allocated $35,000.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $35,000
Amount Budgeted: $35,000
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Purchase of Grant-Funded Oil Spill Response Equipment and Authorize the Water Resources Department Director/Assistant Purchasing Agent to Issue and Sign Purchase Order not to exceed $35,000.
6.6(Sitting as the Lake County Watershed Protection District, Board of Directors) Adopt Resolution Authorizing the Water Resources Director to Execute a Funding Agreement for a State of California Parks and Recreation, Department of Boating and Waterways, SAVE-18 Grant in the amount of $50,000, with a project budget of $60,000
Resolution
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to execute a funding agreement with the State of California Parks and Recreation, Department of Boating and Waterways.
The District has been approved for funding in the amount of $50,000.00 to remove and dispose of abandoned, wrecked or dismantled vessels, or parts thereof, or any other partially submerged objects which pose a substantial hazard to navigation; and to remove and dispose of surrendered vessels, or parts thereof, which are in danger of being abandoned with a likelihood of causing environmental degradation or becoming a hazard to navigation.
Grant funds are reimbursable with a 10% match required. Staff included a 20% match based on actual match required to implement our last SAVE grant and to ensure the District was competitive during the selection process. The total project cost will be $60,000.00. Match will be provided through labor.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $30,000
Additional Requested: $30,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Total project cost will be $60,000.00. Twenty percent match will be made through labor costs. The additional $30,000 in expense which is currently not budgeted will be addressed during the mid-year budget process.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Water Resources Director to Execute a Funding Agreement for a State of California Parks and Recreation, Department of Boating and Waterways, SAVE-18 Grant in the amount of $50,000, with a project budget of $60,000.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: David Cowan, Water Resources Director
DATE: October 23, 2018
SUBJECT: Adopt Resolution Authorizing the Water Resources Director to Execute a Funding Agreement for a State of California Parks and Recreation, Department of Boating and Waterways, SAVE-18 Grant in the amount of $50,000, with a project budget of $60,000
EXECUTIVE SUMMARY:
Staff is requesting the Board of Directors of the Lake County Watershed Protection District (District) approve a resolution authorizing the Water Resources Director to execute a funding agreement with the State of California Parks and Recreation, Department of Boating and Waterways.
The District has been approved for funding in the amount of $50,000.00 to remove and dispose of abandoned, wrecked or dismantled vessels, or parts thereof, or any other partially submerged objects which pose a substantial hazard to navigation; and to remove and dispose of surrendered vessels, or parts thereof, which are in danger of being abandoned with a likelihood of causing environmental degradation or becoming a hazard to navigation.
Grant funds are reimbursable with a 10% match required. Staff included a 20% match based on actual match required to implement our last SAVE grant and to ensure the District was competitive during the selection process. The total project cost will be $60,000.00. Match will be provided through labor.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $60,000 (includes $10,000 match)
Amount Budgeted: $30,000
Additional Requested: $30,000
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): Total project cost will be $60,000.00. Twenty percent match will be made through labor costs. The additional $30,000 in expense which is currently not budgeted will be addressed during the mid-year budget process.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Authorizing the Water Resources Director to Execute a Funding Agreement for a State of California Parks and Recreation, Department of Boating and Waterways, SAVE-18 Grant in the amount of $50,000, with a project budget of $60,000.
6.7(Sitting as the Lake County Watershed Protection District, Board of Directors) Approve Amendment One to Agreement Number 4600011952 AM-01 between the County of Lake and California Department of Water Resources to Increase the Grant Amount from $41,075.00 to $65,084.94 and Authorize the Chair to Sign
Agreement
passed on consent
Staff memo
History
In 2016 your Board adopted resolutions and approved a project agreement between the State of California Department of Water Resources (DWR) and the Lake County Watershed Protection District for repair of 0.60 miles of levee patrol road.
In 2016, the cost of the project was anticipated to be $45,639.00 (including 10% local match). Grant funds were made available in June, 2017. However, due to natural disasters and staff turnover in 2017/2018, contractor selection and other preparatory work was begun in May, 2018. On July 16, 2018, the Water Resources Department publicly opened bids for the project. One (1) bid was received from Cats4U, Inc. of Healdsburg, CA for $62,884.00. On August 21, 2018, your Board awarded the bid in the amount of $62,884.00.
Summary
This amendment provides $65,084.94 from DWR to pay for the increased construction costs and administrative costs incurred by the County for repair of the levee patrol road. Ninety percent of the project will be funded by the State of California Department of Water Resources. Lake County Water Resources Department will provide local match of 10% ($7,231.66) through labor.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $72,316.60
Additional Requested: None
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The total project cost is 72,316.60. A 10% ($7,231.66) local match will be provided through labor costs.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Directors for the Lake County Watershed Protection District Approve Amendment One to Agreement Number 4600011952 AM-01 between the County of Lake and California Department of Water Resources to Increase the Grant Amount from $41,075.00 to $65,084.94 and Authorize the Chair to Sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Directors, Lake County Watershed Protection District
FROM: David Cowan, Water Resources Director
DATE: October 23, 2018
SUBJECT: Approve Amendment One to Agreement Number 4600011952 AM-01 between the County of Lake and California Department of Water Resources to Increase the Grant Amount from $41,075.00 to $65,084.94 and Authorize the Chair to Sign
EXECUTIVE SUMMARY:
History
In 2016 your Board adopted resolutions and approved a project agreement between the State of California Department of Water Resources (DWR) and the Lake County Watershed Protection District for repair of 0.60 miles of levee patrol road.
In 2016, the cost of the project was anticipated to be $45,639.00 (including 10% local match). Grant funds were made available in June, 2017. However, due to natural disasters and staff turnover in 2017/2018, contractor selection and other preparatory work was begun in May, 2018. On July 16, 2018, the Water Resources Department publicly opened bids for the project. One (1) bid was received from Cats4U, Inc. of Healdsburg, CA for $62,884.00. On August 21, 2018, your Board awarded the bid in the amount of $62,884.00.
Summary
This amendment provides $65,084.94 from DWR to pay for the increased construction costs and administrative costs incurred by the County for repair of the levee patrol road. Ninety percent of the project will be funded by the State of California Department of Water Resources. Lake County Water Resources Department will provide local match of 10% ($7,231.66) through labor.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $72,316.60 (includes $7,231.66 match)
Amount Budgeted: $72,316.60
Additional Requested: None
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): The total project cost is 72,316.60. A 10% ($7,231.66) local match will be provided through labor costs.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that the Board of Directors for the Lake County Watershed Protection District Approve Amendment One to Agreement Number 4600011952 AM-01 between the County of Lake and California Department of Water Resources to Increase the Grant Amount from $41,075.00 to $65,084.94 and Authorize the Chair to Sign.
6.8(a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order not to exceed $246,139 to Peterson CAT for a Caterpillar 330F Hydraulic Excavator
Action Item
passed on consent
Staff memo
The adopted FY 18-19 budget for the Integrated Waste Management Division of the Public Services Department includes appropriations for the purchase of an excavator for use at the Eastlake Landfill. Staff recently located a used Caterpillar 330F excavator through Peterson CAT, the locally authorized vendor and service representative. The 2016 excavator has 600 hours and the price is approximately 25% of what a new excavator would cost.
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Amount Budgeted: $260,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 18-19 budget includes sufficient funds for this purchase.
STAFFING IMPACT (if applicable): N/A
(a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, making a determination that competitive bidding would produce no economic benefit to the County; and
(b) Authorize the Public Services Director to issue a Purchase Order not to exceed $246,139 to Peterson CAT for the purchase of a used excavator.
Original memo text
MEMORANDUM
TO: Board of Supervisors
FROM: Lars Ewing, Public Services Director
DATE: October 23, 2018
SUBJECT: (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize the Public Services Director / Assistant Purchasing Agent to issue a purchase order not to exceed $246,139 to Peterson CAT for a Caterpillar 330F Hydraulic Excavator
EXECUTIVE SUMMARY:
The adopted FY 18-19 budget for the Integrated Waste Management Division of the Public Services Department includes appropriations for the purchase of an excavator for use at the Eastlake Landfill. Staff recently located a used Caterpillar 330F excavator through Peterson CAT, the locally authorized vendor and service representative. The 2016 excavator has 600 hours and the price is approximately 25% of what a new excavator would cost.
FISCAL IMPACT: __ None x_ Budgeted __Non-Budgeted
Estimated Cost: $246,139.00
Amount Budgeted: $260,000.00
Additional Requested: 0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): The County has a reserve account in the solid waste enterprise fund for equipment purchases. The FY 18-19 budget includes sufficient funds for this purchase.
STAFFING IMPACT (if applicable): N/A
(a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, making a determination that competitive bidding would produce no economic benefit to the County; and
(b) Authorize the Public Services Director to issue a Purchase Order not to exceed $246,139 to Peterson CAT for the purchase of a used excavator.
6.9Approve Amendment Eight to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,370,973.05 (an increase of $6,965.59) and authorize the Chair to sign
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The Agreement was modified by Modification One and Amendments One thru Seven to allow for the completion of extra work which was required during the design phase and to extend the term of the Agreement.
Cast-in-drilled-hole (CIDH) piles were installed by the contractor at Robinson Creek Bridge at Mockingbird Lane. Gamma-Gamma Logging (GGL) testing, required to be performed prior to the acceptance of the CIDH piles, detected anomalies in a few piles. Cross-hole Sonic Logging (CSL) testing was then performed on the anomalous piles to determine the extent of the anomalies. Based on the results of the CSL testing, Quincy and its geotechnical sub-consultant performed detailed analyses in order to confirm that each anomalous piles indeed has the required capacity.
This amendment will provide for the additional effort required for Task 10, "Construction Support", in order to analyze the anomalous piles. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge:
Summary by Task Additional Fee Not to Exceed
Task 10 - Construction Support (Robinson) $6,965.59
Summary by Bridge Additional Fee Not to Exceed
Anderson Creek Bridge at Foard Road $0.00
Manning Creek Bridge at Mathews Road $0.00
Manning Creek Bridge at Ackley Road $0.00
Highland Creek Bridge at Highland Springs Road $0.00
Robinson Creek Bridge at Mockingbird Lane $6,965.59
Harbin Creek Bridge and Harbin Springs Road $0.00
Total $6,965.59
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Eight to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,370,973.05 (an increase of $6,965.59) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment Eight to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,370,973.05 (an increase of $6,965.59) and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 23, 2018
SUBJECT: Approve Amendment Eight to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,370,973.05 (an increase of $6,965.59), and authorize the Chair to sign
EXECUTIVE SUMMARY:
On September 27, 2011, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA. The Agreement was modified by Modification One and Amendments One thru Seven to allow for the completion of extra work which was required during the design phase and to extend the term of the Agreement.
Cast-in-drilled-hole (CIDH) piles were installed by the contractor at Robinson Creek Bridge at Mockingbird Lane. Gamma-Gamma Logging (GGL) testing, required to be performed prior to the acceptance of the CIDH piles, detected anomalies in a few piles. Cross-hole Sonic Logging (CSL) testing was then performed on the anomalous piles to determine the extent of the anomalies. Based on the results of the CSL testing, Quincy and its geotechnical sub-consultant performed detailed analyses in order to confirm that each anomalous piles indeed has the required capacity.
This amendment will provide for the additional effort required for Task 10, "Construction Support", in order to analyze the anomalous piles. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge:
Summary by Task Additional Fee Not to Exceed
Task 10 - Construction Support (Robinson) $6,965.59
Summary by Bridge Additional Fee Not to Exceed
Anderson Creek Bridge at Foard Road $0.00
Manning Creek Bridge at Mathews Road $0.00
Manning Creek Bridge at Ackley Road $0.00
Highland Creek Bridge at Highland Springs Road $0.00
Robinson Creek Bridge at Mockingbird Lane $6,965.59
Harbin Creek Bridge and Harbin Springs Road $0.00
Total $6,965.59
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
Staff recommends that the Board of Supervisors approve Amendment Eight to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,370,973.05 (an increase of $6,965.59) and authorize the Chairman to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 6,965.59
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment Eight to the Agreement for Engineering Services for Four (4) Bridge Replacement Projects and Two (2) Bridge Rehabilitation Projects in Lake County, CA, with Quincy Engineering, Inc. in the amount not to exceed $1,370,973.05 (an increase of $6,965.59) and authorize the Chair to sign.
No action taken.
6.10Approve Amendment Two to the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School & Community Development Block Grant Project with 4 Leaf, Inc. for an increase of $153,908.70, and an amount not to exceed $351,325.61; and authorize the Chair to sign
Agreement
not acted on
Staff memo
EXECUTIVE SUMMARY:
On August 22, 2017, the Department of Public Works entered into an agreement with 4 Leaf Inc. for Construction Management Services on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project.
Amendment One to the Agreement was executed on December 15, 2017 to extend the term of the agreement for one year to December 31, 2018.
The work on the project was more involved than originally anticipated and required more time and effort for the consultant. Staff has received concurrence from Caltrans on the additional cost of 4 Leaf's services.
Amendment Two provides for the additional time, effort and cost of performing the work and increases the contract amount by $153,908.70 to a new not to exceed total of $351,325.61.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local Funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School & Community Development Block Grant Project with 4 Leaf, Inc. in the amount not to exceed $351,325.61 and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local Funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment Two to the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School & Community Development Block Grant Project with 4 Leaf, Inc. for an increase of $153,908.70, and an amount not to exceed $351,325.61; and authorize the Chair to sign.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 10, 2018
SUBJECT: Approve Amendment Two to the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School & Community Development Block Grant Project with 4 Leaf, Inc. for an increase of $153,908.70, and an amount not to exceed $351,325.61; and authorize the Chair to sign
EXECUTIVE SUMMARY:
On August 22, 2017, the Department of Public Works entered into an agreement with 4 Leaf Inc. for Construction Management Services on the Eastlake Elementary Safe Routes to School and Community Development Block Grant Project.
Amendment One to the Agreement was executed on December 15, 2017 to extend the term of the agreement for one year to December 31, 2018.
The work on the project was more involved than originally anticipated and required more time and effort for the consultant. Staff has received concurrence from Caltrans on the additional cost of 4 Leaf's services.
Amendment Two provides for the additional time, effort and cost of performing the work and increases the contract amount by $153,908.70 to a new not to exceed total of $351,325.61.
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local Funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School & Community Development Block Grant Project with 4 Leaf, Inc. in the amount not to exceed $351,325.61 and authorize the Chair to execute said Amendment.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: 153,908.70
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The project is funded through a combination of Federal Safe Routes to School, State Community Development Block Grant and Local Funds. The County is working with Caltrans to find additional funding to cover budget overruns. If Caltrans cannot find additional funding, then local funds will have to be used.
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Approve Amendment Two to the Agreement for Construction Management Services for the Eastlake Elementary Safe Routes to School & Community Development Block Grant Project with 4 Leaf, Inc. for an increase of $153,908.70, and an amount not to exceed $351,325.61; and authorize the Chair to sign.
No action taken.
6.11Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Jones Flying Services, Inc. for Fiscal Year 2018/2019, and authorize the Chair to sign
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jones Flying Service, Inc, a fixed base operator at Lampson Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 10, 2018
SUBJECT: Approve Aeronautical Activities Permit at Lampson Field Airport between the County of Lake and Jones Flying Services, Inc. for Fiscal Year 2018/2019, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Fixed Based operators desiring to conduct aeronautical business activities at this airport are required to obtain an annual Aeronautical Activity Permit.
Attached for your review and consideration is the subject permit for Jones Flying Service, Inc, a fixed base operator at Lampson Airport. The required insurance certificate and $777 annual permit fee for fiscal year 2018/2019 have been received by the County.
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
We respectfully request the Board's approval and authorization for the Chair to sign the attached permit.
6.12Authorize Long Distance Travel to Las Vegas, Nevada, for two detectives to attend the California Homicide Investigators Association Conference
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval to attend the California Homicide Investigator's training being given in Las Vegas, Nevada. A copy of the course flyer is attached for your review. Travel dates will be February 26 through March 1, 2019 and, Investigators John Gregore and Shamus Stafford will be attending with an estimated cost of $2,500.
The California Homicide Investigators Association (CHIA) is a non-profit organization that was formed in 1968 when homicide detectives from Los Angeles and San Francisco met over dinner to discuss the Zodiac Killer investigation.
This simple dinner gathering grew into what is now the largest organization of homicide and death investigation professionals in the United States.
Since its inception, the CHIA membership has grown to over 3,000 members that include law enforcement representatives from all over the United States and Canada.
The mission of the California Homicide Investigators Association (CHIA) is to provide investigative support, training and networking opportunities to homicide investigators, prosecutors and death investigation professionals throughout the Western United States.
The "cornerstone" of our Association is our annual training conference that now attracts upwards of 800 homicide detectives, coroner investigators, support workers and prosecutors from across the nation.
During this three-day event, the participants attend notable case presentations and training seminars. In addition, the conference provides a fertile environment for networking, individual case evaluations and discussions of investigative techniques with some of the top investigators and prosecutors in the country.
As we assign new detectives to the unit this would not only provide continuing training as it relates to homicide investigations, but give them those contacts to assist them.
The conference provides training in techniques and updates in case laws as it pertains to major investigations. It is one thing to testify at a homicide trial that you have attended a homicide course some years ago, but if you are also able to say you have received continuing training as a member of CHIA, speaks volumes to a jury.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Amount Budgeted: $2,500
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Coroner budget 2201/object codes 28.30 and 29.50
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Authorize Long Distance Travel to Las Vegas, Nevada, for two detectives to attend the California Homicide Investigators Association Conference
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner
DATE: October 23, 2018
SUBJECT: Authorize Long Distance Travel to Las Vegas, Nevada, for two detectives to attend the California Homicide Investigators Association Conference
EXECUTIVE SUMMARY:
The Sheriff's Department requests approval to attend the California Homicide Investigator's training being given in Las Vegas, Nevada. A copy of the course flyer is attached for your review. Travel dates will be February 26 through March 1, 2019 and, Investigators John Gregore and Shamus Stafford will be attending with an estimated cost of $2,500.
The California Homicide Investigators Association (CHIA) is a non-profit organization that was formed in 1968 when homicide detectives from Los Angeles and San Francisco met over dinner to discuss the Zodiac Killer investigation.
This simple dinner gathering grew into what is now the largest organization of homicide and death investigation professionals in the United States.
Since its inception, the CHIA membership has grown to over 3,000 members that include law enforcement representatives from all over the United States and Canada.
The mission of the California Homicide Investigators Association (CHIA) is to provide investigative support, training and networking opportunities to homicide investigators, prosecutors and death investigation professionals throughout the Western United States.
The "cornerstone" of our Association is our annual training conference that now attracts upwards of 800 homicide detectives, coroner investigators, support workers and prosecutors from across the nation.
During this three-day event, the participants attend notable case presentations and training seminars. In addition, the conference provides a fertile environment for networking, individual case evaluations and discussions of investigative techniques with some of the top investigators and prosecutors in the country.
As we assign new detectives to the unit this would not only provide continuing training as it relates to homicide investigations, but give them those contacts to assist them.
The conference provides training in techniques and updates in case laws as it pertains to major investigations. It is one thing to testify at a homicide trial that you have attended a homicide course some years ago, but if you are also able to say you have received continuing training as a member of CHIA, speaks volumes to a jury.
FISCAL IMPACT: __ None _x_Budgeted __Non-Budgeted
Estimated Cost: $2,500
Amount Budgeted: $2,500
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): Funds are budgeted in the Sheriff/Coroner budget 2201/object codes 28.30 and 29.50
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Authorize Long Distance Travel to Las Vegas, Nevada, for two detectives to attend the California Homicide Investigators Association Conference
6.13Approve Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval on the Memorandum of Agreement (MOA) from the various entities that assisted Lake County in their law enforcement mutual aid request from the River and Ranch (Mendocino Complex) fire. We have received 25 signed MOA's to date and have 6 outstanding. Those agencies have been contacted.
Cost estimates are not available at this time for the enforcement portion. Cost estimates received from Alameda County for the transportation and housing of the inmates during the Lake County Jail evacuation are projected at $418,000. No back up data has been received from the Alameda Sheriff's Office as of the writing of this memo.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval of Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
Original memo text
..Title
..Body
MEMORANDUM
TO: Jim Steele, Chairman, Board of Supervisors
FROM: Brian L. Martin, Sheriff/Coroner/OES Director
DATE: October 9, 2018
SUBJECT: Approval of Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
EXECUTIVE SUMMARY: The Sheriff's Department requests your Board's approval on the Memorandum of Agreement (MOA) from the various entities that assisted Lake County in their law enforcement mutual aid request from the River and Ranch (Mendocino Complex) fire. We have received 25 signed MOA's to date and have 6 outstanding. Those agencies have been contacted.
Cost estimates are not available at this time for the enforcement portion. Cost estimates received from Alameda County for the transportation and housing of the inmates during the Lake County Jail evacuation are projected at $418,000. No back up data has been received from the Alameda Sheriff's Office as of the writing of this memo.
FISCAL IMPACT: __ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable): N/A
..Recommended Action
RECOMMENDED ACTION: Approval of Memorandum of Agreement (MOA) with various entities for mutual aid provided during the River and Ranch (Mendocino Complex) fires.
6.14Approve Five Year Lease between Penna Realty Property Management and County of Lake for the Annual Amount of $48,000, and authorize the Chair to sign
Agreement
passed on consent
Staff memo
EXECUTIVE SUMMARY:
Since 2009, our department has leased office space from Penna Realty Property Management (Penna) for Adult Services Division at 16170 Main Street in Lower Lake, units C, D, and G. Recently units E and F became available and could house our Housing, Area Agency on Aging (AAA), Conference room and Child Welfare Visit room staff. This agreement includes binding arbitration verbiage as in our previously approved lease agreement.
We would like to move from our current location in Clearlake to Main Street in Lower Lake due to complaints from staff regarding safety concerns and parking problems for both staff and clients as well as connection issues with our county network.
The term of this lease is through October 31, 2023 and the cost of the space is approximately $0.83 per square foot, totaling $4,000 per month. This lease covers units E and F only and is separate from the lease covering units C, D, and G.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $48,000.00
Additional Requested: $0
Annual Cost (if planned for future years): $48,000.00
FISCAL IMPACT (Narrative): There is no County cost associated with this lease.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Five Year Lease between Penna Realty Property Management and County of Lake for the Annual Amount of $48,000, and authorize the Chair to sign.
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
Attachment: Lease agreement, Penna Realty
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, SOCIAL SERVICES DIRECTOR
DATE: October 23, 2018
SUBJECT: Approve Five Year Lease between Penna Realty Property Management and County of Lake for the Annual Amount of $48,000, and authorize the Chair to sign
EXECUTIVE SUMMARY:
Since 2009, our department has leased office space from Penna Realty Property Management (Penna) for Adult Services Division at 16170 Main Street in Lower Lake, units C, D, and G. Recently units E and F became available and could house our Housing, Area Agency on Aging (AAA), Conference room and Child Welfare Visit room staff. This agreement includes binding arbitration verbiage as in our previously approved lease agreement.
We would like to move from our current location in Clearlake to Main Street in Lower Lake due to complaints from staff regarding safety concerns and parking problems for both staff and clients as well as connection issues with our county network.
The term of this lease is through October 31, 2023 and the cost of the space is approximately $0.83 per square foot, totaling $4,000 per month. This lease covers units E and F only and is separate from the lease covering units C, D, and G.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $48,000.00
Amount Budgeted: $48,000.00
Additional Requested: $0
Annual Cost (if planned for future years): $48,000.00
FISCAL IMPACT (Narrative): There is no County cost associated with this lease.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Approve Five Year Lease between Penna Realty Property Management and County of Lake for the Annual Amount of $48,000, and authorize the Chair to sign.
Thank you for your consideration.
cc: Micki Dolby, Deputy Social Services Director
Attachment: Lease agreement, Penna Realty
6.15Approve Late Mileage Claim for Social Services Director in the Amount of $74.88; and Authorize the Auditor to Process Payment
Action Item
passed on consent
Staff memo
EXECUTIVE SUMMARY:
I would like to request that your Board waive Section 1.4F of the County's Travel Policy requiring
travel reimbursement claims to be filed within 60 days of the date the expense was incurred. In
addition, I would like to request that your Board approve the mileage claim for Social Services
Director, Crystal Markytan, who served on the EOC. Due to the heavy workload during the
Mendocino Complex Fire, staff did not begin processing the July mileage claims on time, which has resulted in the failure of this office to submit the mileage claim form to the Auditor's office within the
60-day timeframe for submission and payment.
I am attaching Crystal Markytan's mileage claim form for your Board's consideration. I would like to
request approval from your Board to authorize the Auditor's office to pay Crystal Markytan's late
mileage claim form in the amount of $74.88.
FISCAL IMPACT: __ None __Budgeted X_Non-Budgeted
Estimated Cost: $74.88
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Late Mileage Reimbursement for Department of Social Services Director, Crystal Markytan, in the amount of $74.88 for July, 2018 and authorize the Auditor to process payment.
Attachment
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: CRYSTAL MARKYTAN, DIRECTOR OF SOCIAL SERVICES
DATE: OCTOBER 23, 2018
SUBJECT: Approve Late Travel Reimbursement for Department of Social Services Director,
Crystal Markytan, in the amount of $74.88 for July, 2018 and authorize the Auditor
to process payment.
EXECUTIVE SUMMARY:
I would like to request that your Board waive Section 1.4F of the County's Travel Policy requiring
travel reimbursement claims to be filed within 60 days of the date the expense was incurred. In
addition, I would like to request that your Board approve the mileage claim for Social Services
Director, Crystal Markytan, who served on the EOC. Due to the heavy workload during the
Mendocino Complex Fire, staff did not begin processing the July mileage claims on time, which has resulted in the failure of this office to submit the mileage claim form to the Auditor's office within the
60-day timeframe for submission and payment.
I am attaching Crystal Markytan's mileage claim form for your Board's consideration. I would like to
request approval from your Board to authorize the Auditor's office to pay Crystal Markytan's late
mileage claim form in the amount of $74.88.
FISCAL IMPACT: __ None __Budgeted X_Non-Budgeted
Estimated Cost: $74.88
Amount Budgeted: $0
Additional Requested: $0
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative):
None
STAFFING IMPACT (if applicable):
None
..Recommended Action
RECOMMENDED ACTION:
Approve Late Mileage Reimbursement for Department of Social Services Director, Crystal Markytan, in the amount of $74.88 for July, 2018 and authorize the Auditor to process payment.
Attachment
6.16Authorize Long Distance Travel for Water Resources Engineer II Yuliya Osetrova to Attend the FEMA Community Rating System (CRS) Workshop in Carson City, Nevada on October 30 and 31, 2018
Action Item
passed on consent
approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Staff memo
The workshop will offer information and updates about the National Flood Insurance Program's CRS, which provides flood insurance discounts to residents of participating counties. Lake County's current rating of Class 7 offers county residents to as much as a 15% discount on flood insurance costs. This training will support the Water Resources Department's continued maintenance and improvement of the CRS Program. There is no cost for the workshop and travel expenses are budgeted.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Amount Budgeted: $500
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize Long Distance Travel for Water Resources Engineer II Yuliya Osetrova to Attend the FEMA Community Rating System (CRS) Workshop in Carson City, Nevada on October 30 and 31, 2018.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: David Cowan, Water Resources Director
DATE: October 23, 2018
SUBJECT: Authorize Long Distance Travel for Water Resources Engineer II Yuliya Osetrova to Attend the FEMA Community Rating System (CRS) Workshop in Carson City, Nevada on October 30 and 31, 2018
EXECUTIVE SUMMARY:
The workshop will offer information and updates about the National Flood Insurance Program's CRS, which provides flood insurance discounts to residents of participating counties. Lake County's current rating of Class 7 offers county residents to as much as a 15% discount on flood insurance costs. This training will support the Water Resources Department's continued maintenance and improvement of the CRS Program. There is no cost for the workshop and travel expenses are budgeted.
FISCAL IMPACT: __ None _X_Budgeted __Non-Budgeted
Estimated Cost: $500
Amount Budgeted: $500
Additional Requested: N/A
Annual Cost (if planned for future years): N/A
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Authorize Long Distance Travel for Water Resources Engineer II Yuliya Osetrova to Attend the FEMA Community Rating System (CRS) Workshop in Carson City, Nevada on October 30 and 31, 2018.
On motion of Supervisor Simon, and by vote of the Board, approved Consent Agenda Items 6.1 through 6.16, with the exception of Items 6.9 and 6.10, which have been continued to November 6, 2018. The motion carried by the following vote:
7. Timed Items
7.19:05 A.M. - Public Input
Clerk’s notes: Shayna Dickenson spoke.
7.29:06 A.M. - Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Proclamation
approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Staff memo
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Erin Gustafson, Interim Public Health Officer
DATE: October 23, 2018
SUBJECT: Consideration of the Continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
EXECUTIVE SUMMARY:
A wildland fire known as the Pawnee Fire began in Lake County on June 23, 2018, originating in the Spring Valley area of Clearlake Oaks, CA, forcing area-wide evacuations, destroying multiple structures and as of this writing, burning 8,000+ acres.
As a result of the occurrence of the Pawnee Fire, a local health emergency was proclaimed by the Public Health Officer, Dr. Sara Goldgraben on June 25, 2018. Your Board must now continue the existence of the local health emergency.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative): None
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident
On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Pawnee Fire Incident. The motion carried by the following vote:
Clerk’s notes: Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang was also present and spoke. Debris removal on 5 parcels has been completed as of October 20, 2018 by the State program. 2 parcels have chosen private clean up.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.39:07 A.M. - (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
Proclamation
approved — Pass
Carried 3-0 — moved by Simon (recovered from the archived minutes)
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Staff memo
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
Original memo text
..Title
..Body
MEMORANDUM
TO: BOARD OF SUPERVISORS
FROM: Erin Gustafson, Interim Public Health Officer
DATE: October 23, 2018
SUBJECT: (a) Consideration of Continuing a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire; and (b) Status Report on Mendocino Complex Fire also known as the River and Ranch Fires
EXECUTIVE SUMMARY:
California Health and Safety Code section 101040 authorizes the local health officer to take any preventive measures that may be necessary to protect and preserve public health from any public hazard during an emergency. The Health Officer of Lake County finds that the Mendocino Complex Fire that started in Mendocino County on July 27, 2018, and spread to Lake County on July 28, 2018 meet the criteria for a Public Health Proclamation. The concurrent fire events have created an imminent threat to public health in Lake County in the form of severely compromised air quality, potential risk to drinking water supply, and potential for contaminated debris from household hazardous waste and materials and structural debris resulting from the potential destruction of structures and this hazardous waste debris poses a substantial present or potential hazard to human health and the environment unless its removal and disposal is performed in a manner that will protect the public health and safety.
..Recommended Action
RECOMMENDED ACTION:
The County Public Health Officer, respectfully requests that your Board continue the Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire.
(a) On motion of Supervisor Simon, and by vote of the Board, approved the continuation of a Proclamation of a Local Health Emergency by the Lake County Health Officer due to the Mendocino Complex Fire. The motion carried by the following vote:
Clerk’s notes: a) Interim Public Health Officer Erin Gustafson presented the item to the Board. Environmental Health Director Jasjit Kang was also present and spoke.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
b) Environmental Health Director Jasjit Kang reported that 150 Right of Entry forms have been submitted from property owners as of October 20, 2018. A total of 44 properties have been cleaned up by the State debris clean up program, 7 properties for private clean up and 13 properties for modified clean up. County Recovery Coordinator Nathan Spangler was present and spoke.
Chair Steele asked if anyone present wished to speak and Shayna Dickenson spoke. No one else wished to speak and the public input portion of this item was closed.
7.49:15 A.M. - PUBLIC HEARING - Consideration of a Resolution amending the Master Fee Schedule for Departmental Services Rendered by the County
Public Hearing
Adopted — Pass
Staff memo
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to amend the Cannabis Program section of the Master Fee Schedule. This amendment will eliminate the first and second installments of $2,536.50 each and create a single fee of $4,160.00. This is an overall decrease of $913.00.
Staff is recommending this annual or as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 10/23/18.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J Huchingson, County Administrative Officer
DATE: October 23, 2018
SUBJECT: Consideration of a Resolution amending the Master Fee Schedule for departmental services rendered by the County
EXECUTIVE SUMMARY:
The Master Fee Schedule established by your Board provides the public with a convenient and transparent single source document that reflects all County service fees. In adopting the initial Master Fee Schedule, your Board expressed intent that it be routinely updated, and established the authority and procedures to accomplish such updates. Consequently, in accordance with Article XXVIII in Chapter 2 of the County Code, a Resolution adopting updates to the Master Fee Schedule is presented for your consideration.
The attached Resolution and exhibit reflect staff's recommendation to amend the Cannabis Program section of the Master Fee Schedule. This amendment will eliminate the first and second installments of $2,536.50 each and create a single fee of $4,160.00. This is an overall decrease of $913.00.
Staff is recommending this annual or as needed update to the Master Fee Schedule to reflect the actual costs associated with providing the specified services. All fees set forth in this Master Fee Schedule adjustment shall become effective 10/23/18.
FISCAL IMPACT: Unknown
FISCAL IMPACT (Narrative): There will be a modest increase in revenue that will offset the cost of doing business for the County departments.
STAFFING IMPACT (if applicable): None
..Recommended Action
RECOMMENDED ACTION:
Staff recommends the adoption of a Resolution amending the Master Fee Schedule for departmental services rendered by the County.
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Deputy County Administrative Officer Stephen Carter presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
7.59:30 A.M. - PUBLIC HEARING - Consideration of Proposed Property Assesment for County Service Area #16 to Complete the Water System Consolidation with Clearlake Oaks County Water District
Public Hearing
Advanced
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Staff memo
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
N/A
STAFFING IMPACT (if applicable):
N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board adopt the proposed property assessment ordinance.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM : Jan Coppinger, Special Districts Administrator
DATE: October 23, 2018
SUBJECT: 9:30 A.M. Public Hearing for Proposed Property Assessment for County Service Area #16 to Complete the Water System Consolidation with Clearlake Oaks County Water District
EXECUTIVE SUMMARY:
County Service Area #16 (CSA #16) has experienced a lack of capacity for over 14 years. The present system does not have sufficient water supply to handle peak demand periods and emergencies that include power outages and firefighting. Two wells were added to the system, but they did not meet the long term needs of the community.
Since 2004, the CSA has been under an urgency ordinance prohibiting new hookups and non-domestic water use. As referenced in the Paradise Cove Area Annexation Hydraulic Capacity Evaluation report dated August, 2015, existing customers will benefit from this consolidation as increased capacity will result in the ability to meet maximum day demand as well as fire suppression needs. Undeveloped parcels will benefit, as lack of capacity and insufficient groundwater will prohibit any new development and the connection moratorium cannot be lifted without the consolidation.
A grant was secured through Proposition 84 Emergency Drought Funding to consolidate CSA #16 with the Clearlake Oaks County Water District (CLOCWD). The grant funding was for $1,434,499 and was supplemented with $411,000 in matching funds provided by Dr. Berger who owns undeveloped land within the CSA boundaries. Per the Planning Commission approval for development of Dr. Berger's land, the service area would need to address the lack of capacity and gain the ability to provide sufficient water to the new development.
A water line was installed down highway 20 and a connecting valve is being installed at Harvey Blvd. A water line is being installed up Harvey Blvd. to a new tank site. The new tank will be provided by CLOCWD with grant funds that they will be awarded as a result of the consolidation.
The project scope and requirements have changed throughout the process and as a result of changes and delays, costs have exceeded the funding available. Additional funds are required to complete the project.
Remaining tasks required to complete this project include:
PGE service installed at the new tank site on Harvey Blvd, SCADA controls installed at the existing tank and at the control valve location, new meters installed to be consistent with CLOCWD meters and billing system, abandoning the wells used by CSA #16, recoating the existing storage tank and installing a mixer in the tank.
Recoating the tank and abandoning the wells can only be completed after the consolidation is complete and water is being supplied by CLOCWD. We have an agreement with CLOCWD to provide funds in an escrow account to be used by CLOCWD to complete the tasks after the consolidation is complete. If the cost of these components is less than projected, CLOCWD will place any remaining funds in a reserve designated specifically for the customers of CSA #16. The consolidation agreement requires CSA #16 rate payers to continue paying $22.00 per month into a Capital Improvement Designation until $244,000 is reached. When that amount is reached, the $22.00 per month CIP fee will be removed from the monthly bill. Any remaining money from the escrow account, after the tank recoating and well abandonment is complete will be put towards the required $244,000 Capital Improvement Designation.
Special Districts is proposing a fee of $3,110 per parcel for all parcels within the County Service Area #16 boundaries. The assessed amount will be included on the property taxes over a period of two years, resulting in two annual amounts of $1,555. The money collected will be used to complete the consolidation with Clearlake Oaks County Water System.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
N/A
STAFFING IMPACT (if applicable):
N/A
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board adopt the proposed property assessment ordinance.
On motion of Supervisor Simon, and by vote of the Board, waived the reading of the ordinance to be read in title only (Clerk so did).
Ayes: Supervisors Simon, Brown and Steele
Absent: Supervisors Smith and Scott
On motion of Supervisor Simon, and by vote of the Board, advanced the Ordinance two weeks to November 6, 2018. The motion carried by the following vote:
Ayes: Supervisors Simon, Brown and Steele
Absent: Supervisors Smith and Scott
Clerk’s notes: Special Districts Administrator Jan Coppinger presented the item to the Board. Deputy Administrator Dan Janakes was also present.
Chair Steele opened the public hearing and asked if anyone present wished to speak and Carol Schepper spoke. No one else wished to speak and the public hearing was closed.
7.610:00 A.M. - (Continued from September 18, 2018, August 21, 2018 and August 7, 2018) - Public Hearing - Consideration of Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District (LCTID) “Resolution of Formation”
Public Hearing
Adopted — Pass
Staff memo
Staff have been working with local lodging businesses since fall 2017 to develop a Tourism Improvement District for Lake County (LCTID). On July 24, 2018 during the Public Hearing portion of this process, a group of local hoteliers who had previously provided written petitions of support for the LCTID submitted letters to withdraw their support and to express that they felt the proposed 3% assessment would be a detriment to their ability to book hotel rooms. As the Public Hearing is not a format for extended discussion, a continuance was requested to allow time for an analysis to be written and a presentation made to these hoteliers. The contribution of tourism to Lake County's economy is without question and the discussion of how to support and grow that economic generator is more important than ever in the wake of the devastating Mendocino Complex fire which occurred within peak tourism season.
BACKGROUND:
Lake County Tourism Improvement District (LCTID) is a benefit assessment district proposed to help fund marketing and sales promotion efforts for Lake County, Lakeport, and Clearlake lodging businesses. This approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights. The proposed LCTID includes all lodging businesses located within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
Hoteliers decided to pursue formation of the LCTID in order to create a dedicated revenue source devoted to marketing Lake County as a tourist, meeting, and events destination. If established, the LCTID would generate approximately $340,000 on an annual basis for promotion of travel and tourism specific to Lake County.
TOURISM IMPROVEMENT DISTRICTS
Tourism Improvement Districts (TIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow lodging and tourism-related business owners to organize their efforts to increase tourism. Lodging business owners within the district fund the TID through non-tax room assessments, and those funds are used to provide services that the businesses desire and that benefit the lodging businesses within the TID.
TID benefits:
� Funds cannot be diverted for other government programs
� They are customized to fit the needs of each destination
� They allow for a wide range of services; including Marketing of the Destination, Tourism Promotion Activities, and Sales Lead Generation
� They are designed, created, and governed by those who will pay the assessment
� They provide a stable funding source for tourism promotion
� Formation of a board representing lodging business owners and hoteliers
In California, TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area.
The Management District Plan (Attachment 1) includes the proposed boundary of the LCTID, a service plan and budget and a proposed means of governance. The LCTID will include all lodging businesses, existing and in the future, available for public occupancy within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
The proposed LCTID will have a five (5) year life. The assessment will be implemented beginning September 1, 2018. Once per year beginning on the anniversary of LCTID formation there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the LCTID.
The County and cities will be responsible for collecting the assessment on a monthly or quarterly basis from each lodging business located in the LCTID boundaries. The County and cities shall forward the assessments to Visit Lake County California, which will have the responsibility of managing LCTID programs as provided in the Management District Plan. The County and cities shall retain a fee equal to two percent (2%) of the amount of assessment collected to cover their costs of collection and administration.
DISTRICT FORMATION PROCESS
June 19, 2018 RESOLUTION OF INTENTION HEARING (COMPLETED)
Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than fifty percent (50%) of the assessments proposed to be levied, the Board of Supervisors may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district.
Petition Status: Petitions in favor of district formation were submitted by 22 hotels, which represent 58.6% of the total LCTID assessment. This majority petition allows the Board to initiate proceedings for LCTID formation at the June 19, 2018 meeting.
RESOLUTION REQUESTING CONSENT (COMPLETED)
The Property and Business Improvement District Law of 1994 requires the County to obtain the consent of any other jurisdictions that are proposed to be included in the LCTID boundary. Adopting this resolution will formally request the consent of the cities of Lakeport and Clearlake to be included in the LCTID. Each city must grant their consent to be included in the proposed LCTID prior to the final public hearing.
June 22, 2018 NOTICE (COMPLETED)
The Property and Business Improvement District Act of 1994 requires the County mail written notice to the owners of all businesses proposed to be within the LCTID. Mailing the notice begins a mandatory forty-five (45) day period in which owners may protest LCTID formation.
July 24, 2018 PUBLIC MEETING (COMPLETED)
Allow public testimony on the establishment of the LCTID and levy of assessments. No Board action required.
August 7, 2018 FINAL PUBLIC HEARING (COMPLETED)
If written protests are received from the owners of businesses in the proposed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
At the conclusion of the public hearing to establish the LCTID, the Board may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them.
If the Board, following the public hearing, decides to establish the proposed LCTID, the Board shall adopt a resolution of formation.
ALTERNATIVES
The Board could choose not to adopt the Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District. Staff does not recommend this option.
FISCAL IMPACT: __ None __Budgeted 2% of the TID assessment in the unincorporated areas Non-Budgeted
FISCAL IMPACT (Narrative):
The County will receive a fee of two percent (2%) of the amount of TID assessment collected within the unincorporated areas to cover its costs of administration.
STAFFING IMPACT (if applicable): None
RESULT OF RECOMMENDED ACTION:
Adoption of this Resolution will result in the formation of the Lake County Tourism Improvement District.
Hold a final hearing, declare results of majority protest proceeding, and adopt Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 23, 2018
SUBJECT: (Continued from September 18, 2018, August 21, 2018 and August 7, 2018) - Consideration of Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District (LCTID) "Resolution of Formation"
EXECUTIVE SUMMARY:
Staff have been working with local lodging businesses since fall 2017 to develop a Tourism Improvement District for Lake County (LCTID). On July 24, 2018 during the Public Hearing portion of this process, a group of local hoteliers who had previously provided written petitions of support for the LCTID submitted letters to withdraw their support and to express that they felt the proposed 3% assessment would be a detriment to their ability to book hotel rooms. As the Public Hearing is not a format for extended discussion, a continuance was requested to allow time for an analysis to be written and a presentation made to these hoteliers. The contribution of tourism to Lake County's economy is without question and the discussion of how to support and grow that economic generator is more important than ever in the wake of the devastating Mendocino Complex fire which occurred within peak tourism season.
BACKGROUND:
Lake County Tourism Improvement District (LCTID) is a benefit assessment district proposed to help fund marketing and sales promotion efforts for Lake County, Lakeport, and Clearlake lodging businesses. This approach has been used successfully in other destination areas throughout the state to improve tourism and drive additional room nights. The proposed LCTID includes all lodging businesses located within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
Hoteliers decided to pursue formation of the LCTID in order to create a dedicated revenue source devoted to marketing Lake County as a tourist, meeting, and events destination. If established, the LCTID would generate approximately $340,000 on an annual basis for promotion of travel and tourism specific to Lake County.
TOURISM IMPROVEMENT DISTRICTS
Tourism Improvement Districts (TIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism. These special assessment districts allow lodging and tourism-related business owners to organize their efforts to increase tourism. Lodging business owners within the district fund the TID through non-tax room assessments, and those funds are used to provide services that the businesses desire and that benefit the lodging businesses within the TID.
TID benefits:
� Funds cannot be diverted for other government programs
� They are customized to fit the needs of each destination
� They allow for a wide range of services; including Marketing of the Destination, Tourism Promotion Activities, and Sales Lead Generation
� They are designed, created, and governed by those who will pay the assessment
� They provide a stable funding source for tourism promotion
� Formation of a board representing lodging business owners and hoteliers
In California, TIDs are formed pursuant to the Property and Business Improvement District Law of 1994. This law allows for the creation of special benefit assessment districts to raise funds within a specific geographic area.
The Management District Plan (Attachment 1) includes the proposed boundary of the LCTID, a service plan and budget and a proposed means of governance. The LCTID will include all lodging businesses, existing and in the future, available for public occupancy within the boundaries of the cities of Lakeport and Clearlake and the unincorporated area of Lake County.
The proposed LCTID will have a five (5) year life. The assessment will be implemented beginning September 1, 2018. Once per year beginning on the anniversary of LCTID formation there is a thirty (30) day period in which business owners paying fifty percent (50%) or more of the assessment may protest and begin proceedings to terminate the LCTID.
The County and cities will be responsible for collecting the assessment on a monthly or quarterly basis from each lodging business located in the LCTID boundaries. The County and cities shall forward the assessments to Visit Lake County California, which will have the responsibility of managing LCTID programs as provided in the Management District Plan. The County and cities shall retain a fee equal to two percent (2%) of the amount of assessment collected to cover their costs of collection and administration.
DISTRICT FORMATION PROCESS
June 19, 2018 RESOLUTION OF INTENTION HEARING (COMPLETED)
Upon the submission of a written petition, signed by the property or business owners in the proposed district who will pay more than fifty percent (50%) of the assessments proposed to be levied, the Board of Supervisors may initiate proceedings to form a district by the adoption of a resolution expressing its intention to form a district.
Petition Status: Petitions in favor of district formation were submitted by 22 hotels, which represent 58.6% of the total LCTID assessment. This majority petition allows the Board to initiate proceedings for LCTID formation at the June 19, 2018 meeting.
RESOLUTION REQUESTING CONSENT (COMPLETED)
The Property and Business Improvement District Law of 1994 requires the County to obtain the consent of any other jurisdictions that are proposed to be included in the LCTID boundary. Adopting this resolution will formally request the consent of the cities of Lakeport and Clearlake to be included in the LCTID. Each city must grant their consent to be included in the proposed LCTID prior to the final public hearing.
June 22, 2018 NOTICE (COMPLETED)
The Property and Business Improvement District Act of 1994 requires the County mail written notice to the owners of all businesses proposed to be within the LCTID. Mailing the notice begins a mandatory forty-five (45) day period in which owners may protest LCTID formation.
July 24, 2018 PUBLIC MEETING (COMPLETED)
Allow public testimony on the establishment of the LCTID and levy of assessments. No Board action required.
August 7, 2018 FINAL PUBLIC HEARING (COMPLETED)
If written protests are received from the owners of businesses in the proposed LCTID which will pay more than fifty percent (50%) of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than fifty percent (50%), no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one (1) year from the date of the finding of a majority protest by the Board.
At the conclusion of the public hearing to establish the LCTID, the Board may adopt, revise, change, reduce, or modify the proposed assessment or the type or types of improvements and activities to be funded with the revenues from the assessments. Proposed assessments may only be revised by reducing any or all of them.
If the Board, following the public hearing, decides to establish the proposed LCTID, the Board shall adopt a resolution of formation.
ALTERNATIVES
The Board could choose not to adopt the Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District. Staff does not recommend this option.
FISCAL IMPACT: __ None __Budgeted 2% of the TID assessment in the unincorporated areas Non-Budgeted
FISCAL IMPACT (Narrative):
The County will receive a fee of two percent (2%) of the amount of TID assessment collected within the unincorporated areas to cover its costs of administration.
STAFFING IMPACT (if applicable): None
RESULT OF RECOMMENDED ACTION:
Adoption of this Resolution will result in the formation of the Lake County Tourism Improvement District.
Hold a final hearing, declare results of majority protest proceeding, and adopt Resolution Declaring the Results of the Majority Protest Proceedings and Establishing the Lake County Tourism Improvement District.
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Deputy County Administrative Officer Michelle Scully presented the item to the Board. Civitas Project Manager Rachael Taylor was also present and spoke.
Chair Steele asked if anyone present wished to speak and Melissa Fulton spoke. No one else wished to speak and the public input portion of this item was closed.
8. Non-Timed Items
8.1Supervisors’ weekly calendar, travel and reports
8.2ADDENDUM - Consideration of (a) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2019; (b) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2019; and (c) Board appointment of delegate and alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2019
Appointment
approved
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Carried 3-0 — moved by Simon
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Brown: aye Scott: absent Simon: aye Smith: absent Steele: aye
Staff memo
EXECUTIVE SUMMARY:
RCRC requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2019. Similarly, RCRC is requesting that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2019. See attached memos from RCRC for additional information.
Additionally, your Board adopted a resolution last year authorizing the County of Lake to become a member of the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors. Action was also taken at that meeting to appoint Supervisor Simon as the County's Authorized Delegate and the County Public Services Director, Lars Ewing, to serve as Alternate Delegate.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint delegate and alternate to RCRC Board of Directors for 2019.
(b) Appoint delegate and alternate to GSFA Board of Directors for 2019.
(c) Appoint delegate and alternate to RCRC ESJPA Board of Directors for 2019.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 23, 2018
SUBJECT: Consideration of (a) Board appointment of delegate and alternate to the Rural County Representatives (RCRC) Board of Directors for 2019; and (b) Board appointment of delegate and alternate to Golden State Finance Authority (GSFA) Board of Directors for 2019; and (c) Board appointment of delegate and alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2019.
EXECUTIVE SUMMARY:
RCRC requests that your Board designate your delegate and alternate for the RCRC Board of Directors for 2019. Similarly, RCRC is requesting that your Board designate your delegate and alternate for the Golden State Finance Authority (GSFA) Board of Directors for 2019. See attached memos from RCRC for additional information.
Additionally, your Board adopted a resolution last year authorizing the County of Lake to become a member of the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors. Action was also taken at that meeting to appoint Supervisor Simon as the County's Authorized Delegate and the County Public Services Director, Lars Ewing, to serve as Alternate Delegate.
..Recommended Action
RECOMMENDED ACTION:
(a) Appoint delegate and alternate to RCRC Board of Directors for 2019.
(b) Appoint delegate and alternate to GSFA Board of Directors for 2019.
(c) Appoint delegate and alternate to RCRC ESJPA Board of Directors for 2019.
(a) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Brown as the delegate and Supervisor Simon as the alternate to the Rural County Representatives (RCRC) Board of Directors for 2019. The motion carried by the following vote:
Ayes: Supervisors Simon, Brown and Steele
Absent: Supervisors Smith and Scott
(b) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Brown as the delegate and Supervisor Simon as the alternate to the Golden State Finance Authority (GSFA) Board of Directors for 2019. The motion carried by the following vote:
Ayes: Supervisors Simon, Brown and Steele
Absent: Supervisors Smith and Scott
(c) On motion of Supervisor Simon, and by vote of the Board, appointed Supervisor Brown as the delegate and Supervisor Simon as the alternate to the Rural Counties Representatives of California Environmental Services Joint Powers Authority (ESJPA) Board of Directors for 2019. The motion carried by the following vote:
Ayes: Supervisors Simon, Brown and Steele
Absent: Supervisors Smith and Scott
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.3Consideration of Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1012, Administrative Office
Resolution
Adopted — Pass
Staff memo
As your Board may recall, at the time you took action to place the Cannabis Business Tax on the November 6, 2018 ballot, there was discussion around how best to ensure taxes are collected, in the event this measure passes.
I am now proposing the addition of the Tax Administrator classification, which would report to my office and be responsible for development, operation, collection and maintenance of the Cannabis Business Tax program, assisting the Treasurer-Tax Collector in her related statutory duty.
It is my intent, provided your Board approves the addition of this new class, to immediately begin recruitment efforts. The ideal candidate would be a highly competent, self-starter who is able to move quickly and efficiently to set up the necessary processes and procedures to ensure the tax is consistently collected and deposited.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Amount Budgeted: $70,000
Additional Requested:
Annual Cost (if planned for future years): $105,000
FISCAL IMPACT (Narrative): Budget Unit 1012 (Administration) will be reimbursed for the cost of this position by Budget Unit 1072 (Cannabis Program).
STAFFING IMPACT (if applicable): Recruitment to begin immediately.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1012, Administrative Office.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Carol J. Huchingson, County Administrative Officer
DATE: October 23, 2018
SUBJECT: Consideration of Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1012, Administrative Office
EXECUTIVE SUMMARY:
As your Board may recall, at the time you took action to place the Cannabis Business Tax on the November 6, 2018 ballot, there was discussion around how best to ensure taxes are collected, in the event this measure passes.
I am now proposing the addition of the Tax Administrator classification, which would report to my office and be responsible for development, operation, collection and maintenance of the Cannabis Business Tax program, assisting the Treasurer-Tax Collector in her related statutory duty.
It is my intent, provided your Board approves the addition of this new class, to immediately begin recruitment efforts. The ideal candidate would be a highly competent, self-starter who is able to move quickly and efficiently to set up the necessary processes and procedures to ensure the tax is consistently collected and deposited.
FISCAL IMPACT: __ None _X_ Budgeted __Non-Budgeted
Estimated Cost: $70,000 for the remainder of FY 18/19
Amount Budgeted: $70,000
Additional Requested:
Annual Cost (if planned for future years): $105,000
FISCAL IMPACT (Narrative): Budget Unit 1012 (Administration) will be reimbursed for the cost of this position by Budget Unit 1072 (Cannabis Program).
STAFFING IMPACT (if applicable): Recruitment to begin immediately.
..Recommended Action
RECOMMENDED ACTION:
Adopt Resolution Amending Resolution No. 2018-132 Establishing Position Allocations for Fiscal Year 2018-2019, Budget Unit No. 1012, Administrative Office.
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: County Administrative Officer Carol Huchingson presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.4Consideration of Amendment to Resolution 2018-137 Approving Additional Victim-Witness Assistance Program Grant Funding
Action Item
Adopted — Pass
Staff memo
EXECUTIVE SUMMARY:
The Victim-Witness Division of the District Attorney's Office has been mainly supported by the Victim Witness Assistance grant for the past 32 years from federal and state funds offered by the California Office of Emergency Services (CalOES). For the 2018-19 grant year, CalOES allocated $5,800,000 ($100,000 to each county) to support a Victim-Witness based Mass Victimization Advocate who will be able to respond to mass victimizations/terrorism incidents.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The additional grant funds will completely offset the additional appropriations. Upon award of the additional grant funds, these adjustments will be requested at Mid-Year.
STAFFING IMPACT (if applicable):
Upon award of the additional grant funds, a limited term position will be created.
..Recommended Action
RECOMMENDED ACTION: Consideration of Amendment to Resolution 2018-137 Approving Additional Victim-Witness Assistance Program Grant Funding
Original memo text
..Title
..Body
MEMORANDUM
TO: The Honorable Members of the Lake County Board of Supervisors
FROM: Don A. Anderson, District Attorney
DATE: October 10, 2018
SUBJECT: Consideration of Amendment to Resolution 2018-137 Approving Additional Victim-Witness Assistance Program Grant Funding
EXECUTIVE SUMMARY:
The Victim-Witness Division of the District Attorney's Office has been mainly supported by the Victim Witness Assistance grant for the past 32 years from federal and state funds offered by the California Office of Emergency Services (CalOES). For the 2018-19 grant year, CalOES allocated $5,800,000 ($100,000 to each county) to support a Victim-Witness based Mass Victimization Advocate who will be able to respond to mass victimizations/terrorism incidents.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
The additional grant funds will completely offset the additional appropriations. Upon award of the additional grant funds, these adjustments will be requested at Mid-Year.
STAFFING IMPACT (if applicable):
Upon award of the additional grant funds, a limited term position will be created.
..Recommended Action
RECOMMENDED ACTION: Consideration of Amendment to Resolution 2018-137 Approving Additional Victim-Witness Assistance Program Grant Funding
Supervisor Simon offered the Resolution and it was passed by roll call vote:
Clerk’s notes: Victim Witness Program Administrator Crystal Martin presented the item to the Board.
Chair Steele asked if anyone present wished to speak. No one wished to speak and the public input portion of this item was closed.
8.5Consideration of Request for Board Validation of the Public Works Directors Emergency Action in the Robinson Creek Bridge Rehabilitation Project
Action Item
not acted on
Staff memo
EXECUTIVE SUMMARY:
In February, 2018, in my official capacity on behalf of the County of Lake and with the approval of your Board, I entered into a right-of-way contract (Contract) with Nancy Jane Williams (Property Owner), whose property was impacted by the County's Robinson Creek Bridge Rehabilitation Project. The Contract provided for a series of payments to be made by the County to the Property Owner, with the final payment, pursuant to the terms of the Contract, being due within 30 days of the County's completion of the Project.
The Contract required that the Property Owner be allowed to construct water lines across Robinson Creek. The State Department of Fish and Wildlife imposed a deadline of October 15th for all work to be completed within Robinson Creek, which also applied to the Property Owner. Although the project is substantially complete, the final completion requires coordinated efforts by the County and the Property Owner in order to comply with the deadline imposed by the State. It became a matter of urgency that the final check be issued to the Property Owner ahead of schedule in order for her to complete her portion of the work.
Due to the emergency nature of the above-described situation, and with the assistance of the County Counsel's Office, I executed the attached modification to the Contract which allowed the Auditor-Controller to issue an emergency payment to the Property Owner. Pursuant to the terms of this modification, I respectfully request your Board's validation of this action.
Staff recommends that your Board concur that there was sufficient justification for modifying the Contract, and validate the Public Works Directors actions in doing so.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board concur that there was sufficient justification for modifying the Contract, and validate the Public Works Directors actions in doing so.
Original memo text
..Title
..Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: October 17, 2018
SUBJECT: Consideration of Request for Board Validation of the Public Works Directors Emergency Action in the Robinson Creek Bridge Rehabilitation Project
EXECUTIVE SUMMARY:
In February, 2018, in my official capacity on behalf of the County of Lake and with the approval of your Board, I entered into a right-of-way contract (Contract) with Nancy Jane Williams (Property Owner), whose property was impacted by the County's Robinson Creek Bridge Rehabilitation Project. The Contract provided for a series of payments to be made by the County to the Property Owner, with the final payment, pursuant to the terms of the Contract, being due within 30 days of the County's completion of the Project.
The Contract required that the Property Owner be allowed to construct water lines across Robinson Creek. The State Department of Fish and Wildlife imposed a deadline of October 15th for all work to be completed within Robinson Creek, which also applied to the Property Owner. Although the project is substantially complete, the final completion requires coordinated efforts by the County and the Property Owner in order to comply with the deadline imposed by the State. It became a matter of urgency that the final check be issued to the Property Owner ahead of schedule in order for her to complete her portion of the work.
Due to the emergency nature of the above-described situation, and with the assistance of the County Counsel's Office, I executed the attached modification to the Contract which allowed the Auditor-Controller to issue an emergency payment to the Property Owner. Pursuant to the terms of this modification, I respectfully request your Board's validation of this action.
Staff recommends that your Board concur that there was sufficient justification for modifying the Contract, and validate the Public Works Directors actions in doing so.
FISCAL IMPACT: _X_ None __Budgeted __Non-Budgeted
Estimated Cost:
Amount Budgeted:
Additional Requested:
Annual Cost (if planned for future years):
FISCAL IMPACT (Narrative):
STAFFING IMPACT (if applicable):
..Recommended Action
RECOMMENDED ACTION:
Staff recommends that your Board concur that there was sufficient justification for modifying the Contract, and validate the Public Works Directors actions in doing so.
No action taken.
Clerk’s notes: This item has been continued to the November 6, 2018 Board meeting due to a lack of 4/5ths vote.
9. Closed Session
9.1Public Employee Evaluations
Title: Child Support Services Director
Closed Session Item
Clerk’s notes: The Board reconvened into Regular Session at 10:40 a.m. having taken no action.